12-13-2022 Resolution No. 12048RESOLUTION NO. 12048
RESOLUTION AUTHORIZING A CELL PHONE REIMBURSEMENT POLICY
WHEREAS, the City of Richfield’s Mobile Device Policy establishes the City’s expectations
regarding personal and city provided cell phones, collectively referred to as “Cell Phone(s),”
including eligibility, responsibilities and reimbursement for use; and
WHEREAS, the Policy defines the standards on appropriate business use of electronic
communication devices operated onsite and offsite that are connecting to the City’s network.
This Policy includes, but is not limited, to cell phones, smart phones, iPads, and tablets.; and
WHEREAS, all device connections to the City’s network must be coordinated through IT
and must be approved by Department Directors and may be withdrawn at any time. Authorization
will be based on a specific set of needs; and
WHEREAS, the City Council finds it necessary to establish a policy to provide such
employees who use their personal phone for performance of their official duties; and
WHEREAS, the Cell Phone reimbursement is an estimated amount intended to
compensate such employees for the reasonable expenses that they will incur in the performance
of these duties; and
WHEREAS, currently, eligible employees are reimbursed every month at $25 for cell
phone service and $45 for smart phones. The reimbursement is processed through Accounts
Payable; and
WHEREAS, current IRS guidance is that the reimbursement is taxable and should be
processed through payroll; and
WHEREAS, recognizing that increase in cost, beginning 2023, to ensure our employees
are compensated for the use of their personal phone for work related matters, the City will raise
the monthly reimbursement rate to $60 for all eligible employees who use their personal phone
for work related matters; and
WHEREAS, the Cell Phone reimbursement represents the City’s full obligation and
responsibility regarding the provision of Mobile Device Policy to employees who use their
personal phone for work related matters.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield hereby adopts the following Cell Phone reimbursement schedule at the amount of $60 per month for all eligible employees.
Adopted by the City Council of the City of Richfield, Minnesota this 13th day of December 2022.
ATTEST:
Kari Sinning, City Clerk
Maria Regan Gonzalez, Mayor