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agendas 2010AGENDA Richfield Friendship City Commission Meeting Heredia Room, City Hall 7:00 PM January 21, 2010 1. Call to Order 2. Approve Minutes of November 19, 2009 meeting 3. Treasurer's Report 4. Historical Archives update 5. Pen-Pal Project 6. Correspondence on Earthquake relief 7. Old Business 8. New Business a. Proposed trip to Costa Rica b. Are they ready for guests? 9. Proposed new members for this year 10. Other 11. Adjourn The next scheduled meeting is February 18, 2010. Submitted by Roger Swanson, Chair FCC AGENDA Richfield Friendship City Commission Meeting Heredia Room, City Hall 7:00 PM February 18, 2010 1. Call to Order 2. Welcome new members to commission 3. Approve Minutes of January 21, 2010 meeting 4. Treasurer's Report 5. Pen-Pal Project a. Spanish Club Report b. Student Member 6. Correspondence on Earthquake relief 7. Discussion on Proposed trip to Costa Rica a. Dates Available b. Are they ready for guests? 8. Inventory of items at City Garage 9. Old Business 10. New Business 11. Other 12. Adjourn The next scheduled meeting is March 18, 2010. Submitted by Roger Swanson, Chair FCC Richfield Friendship City Commission Meeting Heredia Room, City Hall 7:00 PM March 18, 2010 1 Call to Order 2 Approve Minutes of February 18, 2010 meeting 3 Treasurer's Report 4 Pen-Pal Project a. Student Member Report b. Spanish Club 5 Correspondence on Earthquake relief 6 Discussions on Proposed trip to Costa Rica a. Dates Available -Feb -Mar b. Cost Estimate c. Agenda and Purpose 7 Inventory of items at City Garage -Spring 8 Facebook/Fan page Discussion 9 Old Business 10 New Business 11 Other Items or Comments 12 Adjourn The next scheduled meeting is April 15, 2010 Submitted by Roger Swanson, Chair FCC Richfield Friendship City Commission Heredia Room, City Hall Apri122, 2010 7:00 PM Please note the DATE change as the commission anticipates a lack of quorum on its regular meeting date. 1. Call to Order 2. Approve Minutes of March 18, 2010 meeting 3. Treasurer's Report 4. Report -About Costa Rica Trip -Craig 5. Pen-Pal Project a. Reports -Student b.Reports -Spanish Club c. Letter 6. Correspondence from Heredia 7. Proposed Trip to Heredia a. Agenda continued discussion b. Cost Estimate 8. Inventory of items at City Garage -Roger & Dave 9. Facebook/Fan page report -Tracy 10. Old Business 11. New Business 12. Other Items or Comments 13 . Adjourn The next scheduled meeting is May 20, 2010 Submitted by Roger Swanson, Chair FCC AGENDA Richfield Friendship City Commission Heredia Room, City Hall 7:00 PM May 20, 2010 1. Call to Order 2. Approve Minutes of April 22, 2010 meeting 3. Treasurer's Report 4. Pen-Pal Project A. Letter B. Reports 5. Correspondence from Heredia 6. Facebook/Fan page report 7. Inventory of items at City Garage 8. Proposed Trip to Heredia 9. Old Business 10. New Business 11. Other items or Comments 12. Adjourn The next scheduled meeting is June 17, 2010 Submitted by Roger Swanson Chair AGENDA Richfield Friendship City Commission Heredia Room, City Hall 7:00 PM June 17, 2010 1. Call to Order 2. Approve Minutes of May 20, 2010 meeting 3. Treasurer's Report 4. Pen-Pal Project • Letter • Reports 5. Facebook/Fan page report 6. Report on Dual Language School Exhibit of 5/22 7. Inventory of items at City Garage 8. Correspondence from Heredia 9. Proposed Trip to Heredia Discussion 10. Old Business 11. New Business 12. Other items or Comments 13. Adjourn The next scheduled meeting is July 15, 2010. Submitted by Roger Swanson Chair v Agenda Friendship City Commission Emergency Meeting Heredia Room Tuesday, November 30, 2010 7:00 PM The meeting has one purpose and that is to determine whether a trip to Costa Rica has the minimum number of participants to have a trip before the airline deadline of December 2nd. Or if other arrangements should be made or even cancel the trip this year. 4 No other business is expected. Prepared by Roger Swanson, FCC Chair Richfield Friendship City Commission Heredia Room, City Hall 7:00 PM November 18, 2010 Agenda _1. Callao Order 2. Approve Minutes of October 28, 2010 meeting 3. Treasurer's Report 4. Pen-Pal Project. 5. Heredia Trip Updates A. Deposits B. Travelers C. Cancelation Date D. Gifts E. Other 6. Old Business 7. New Business 8. Adjourn 9. Next meeting to be Discussed Submitted by Roger Swanson, Chair FCC l Richfield Friendship City Commission Minutes October 28, 2010 The meeting was called to order at 7:00 p.m. by Chair Roger Swanson. Present were Cynthy Mandl, Molly Olson, Dave Delzer, Roger Swanson, Craig Osten, and Mary Supple. Tracy Hollenback and Frank Sitko were absent. The minutes of the September 16 and 30 meeting were approved with one correction. At the September 16 meeting, Craig Osten had an excused absence. The treasurer's report was given. As of September 30, we had $2,540.24 with the main activity being the paying of deposits. for the upcoming trip. Molly Olson has been appointed for another one-year term. Roger gave the annual commission report to the City Council on October 12. Nine people attended the Open House meeting at the Community Center. Cynthy has also e-mailed out around 100 brochures to interested travelers. Many people will be repeat travelers. There is nothing new to report on the penpal project. A drawing was held for the coffee from names submitted at Cattail Days. Kathy Orcutt won. Cynthy reported on the trip status. Three people have already paid deposits. We need at least 10 deposits in by December 3 to accommodate the airline reservations. _Cynthy is calling people who have expressed interest and more brochures are being distributed. Cynthy brought in items to add to the archives. We are still monitoring progress on a plaque for Heredia Park and the names of the conference rooms for City Hall. Also in old business the third coffee pot is now functioning. Our next meetings will be on November 18 and December 9. Please note the earlier week for the December meeting. The meeting was adjourned. Respectfully submitted, Mary Supple, Secretary Richfield Friendship City Commission Heredia Room, City Hall 7:00 PM October 28, 2010 (Please note the date change because of MEA) 1. Call to Order 2. Approve Minutes of September 16, 2010 meeting 3. No minutes were taken for Open House meeting September 30, 2010 4. Treasurer's Report 5. Congratulations: Molly Olson approved by City Council for another year 6. Report on Annual Report to City Council 7. Report on Open House meeting 8. Pen-Pal Project 9. Cattail Days Drawing 10. Discussion on Heredia Trip 3/3/11-3/14/11 A. Deposits B. Names of travelers C. Other 11. New Business 12. Old Business A. Plaque for Heredia Park B. City Hall Room Naming Update 13. Adjourn 14. Next meeting November (to be discussed) Submitted by Roger Swanson, Chair FCC One correction to submitted minutes of September 16th meeting: Craig Osten was absent. Richfield Friendship City Commission Minutes September 16, 2010 7:00 p.m. The meeting was called to order by Vice Chair Dave Delzer. Molly Olson, Tracy Hollenback, Dave Delzer, Frank Sitko, and Mary Supple were in attendance on site. Cynthy Mandl joined us by phone. Roger Swanson had an excused absence. Craig Osten was absent. The minutes of the August 26, 2010, meeting were approved with one correction. Instead of saying "Cynthy is looking for books to take as donations on the trip." it should say that Cynthy and Mary went to a book sale looking for books in Spanish, but none were available. There was no treasurer's report. Final plans were made in preparation for Cattail Days on September 18, 2010. Frank purchased a replacement 60 cup coffee maker for the Commission to replace the nonfunctional one. Several coming events were announced. There will be an Open House for the spring of 2011 Costa Rica trip at the Community Center at 7:00 p.m. on September 30, 2010. Chair Roger Swanson will give the Commission's annual report to the Richfield City Council on October 12. Our next scheduled meeting will b~ October 28 at 7:00 p.m. at City Hall. Frank expressed his thanks to the Commission members for their good wishes and celebration for his birthday last month. The meeting was adjourned. Richfield Friendship City Commission Minutes September 30, 2010 7:00 p.m. An Open House for the upcoming spring of 2011 trip to Costa Rica was held at the Community Center, 7000 Nicollet Avenue, at 7:00 p.m. Commission members in attendance were Dave Delzer, Roger Swanson, and Mary Supple. Several interested parties also were in attendance. Cynthy Mandl hosted the meeting and presented the itinerary of the trip. She then opened the floor for questions. The meeting was informational in nature and no official business was conducted. Respectfully submitted, Mary Supple, Secretary Richfield Friendship City Commission Regular Meeting Agenda Heredia Room, City Hall 7:00 PM September 16, 2010 1. Call to Order 2. Approve Minutes of August 26, 2010 meeting 3. Treasurer's Report 4. Cattail Days final preparations A. tent B. coffee C. supplies D. set-up E. break-down F. other 5. Open House for Costa Rica trip scheduled at Community Center, 7000 Nicollet Ave on Thursday, September 30, 2010 in the Fireside Room 7:00 PM September 30, 2010 Agenda Open House Meeting Community Center 7:00 PM 1. Meet with those who would like information about a planned trip to Costa Rica scheduled for March 20.11. 2. No,other business is scheduled for this evening Submitted by Roger Swanson Chair FCC Richfield Friendship City Commission Minutes August 26, 2010 7:00 p.m. The meeting was called to order. by Chair Roger Swanson. In attendance were Tracy Hollenback, Cynthy Mandl, Dave Delzer, Frank Sitko, Molly Olson, Craig Osten, Roger Swanson, Mary Supple, and several guests. The July 15, 2010, minutes were approved. Craig reported that the balance in our treasury is $3,576.62. There was very little activity, but more is expected as plans are made for upcoming events. Molly created a Facebook group page for the Commission. The gallo pinto recipe will be posted. It was asked if a penpal application could be attached to the Facebook group page. It can. The inventory of Commission property stored at the City Garage was completed. Thanks to Cynthy, Dave, Justin, and Roger for doing this. The pictures that were taken will be linked to the descriptions on the inventory. Amore secure location for the items is being sought. Roger will inquire about the time line and process for moving the items currently stored at City Hall into the new building. The Commission will again have a booth at Cattail Days on September 18 from 9-5. Plans were finalized for coverage of the booth, display materials, set up, and tear down. Tentative dates, times, and locations were discussed for an Open House to publicize information about the upcoming trip to Heredia. Roger will check with City Hall and get back to us with finalized details. After that, the Commission will send notice to people who have expressed interest in the past as well as issuing public notices. Roger will be giving the annual report of the Friendship City Commission to the City Council on Octoberl2, 2010. Cynthy is looking for books to take as donations on the trip. Craig still has the wheelchairs and walkers in storage at his house. It was also proposed to collect/purchase sweaters and soccer shoes for the trip. Up to $100 was authorized for the purchase of gently worn soccer shoes to bring as donations on the trip. The next scheduled meetings are September 16 and Oct. 28. Roger will not be at the Sept. 16 meeting. The meeting was adjourned. Respectfully submitted, Mary Supple, Secretary Agenda Richfield Friendship City Commission NOTE DATE CHANGE TO: Thursday, August 26, 2010 NOTE LOCATION CHANGE TO: 6401 14th Ave S, Richfield 6:00 pm Costa Rican Potluck Meeting time: 7:00 pm Changes are for this meeting only 1. Call to order 2. Approve Minutes of July 15, 2010 meeting 3. Treasurer's Report 4. Pen-Pal Project Report 5. Facebook/Fan Page Report 6. City Garage Inventory Report 7. Cattail Days Saturday, September 18, 2010 A. Schedule of involvement 8. Proposed Trip to Heredia Discussion A. Tour Open House Date/Location B. Names of Interested Travelers 9. Annual City Council FC Commission Report October 12tH 10.OId Business 11. New Business 12. Adjourn The next scheduled meeting is September 16, 2010. Submitted by Roger Swanson, Chair