78-5928R39
RESOLUTION N0. 5928
RESOLUTION AUTHORI~,ING DESTRUCTION OF CERTAIN
' PUBLIC RECORDS.
.WHEREAS, Minnesota Statutes, Section 138, 163 et, seq., established the
procedure for the destruction of certain city records; and
WHEREAS, the City Clerk is required to keep the following records;
1. A minute book noting therein all proceedings of the
council;
2. An ordinance book in which he shall record at length
all ordinances passed by the council;
3. A finance book in which he shall enter all the money
transactions of the city, including the dates and amounts
of all receipts and the persom from whom the money was re-
ceived, and of all orders drawn upon the treasure with
their payees and objects; and
WHEREAS, the city attorney has given written approval authorizing the
following list of records for destruction; and
WHEREAS, the list of records is hereby presented to the council with a
request that the destruction be approved;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota, that the Director of Finance is hereby authorized and directed to
destroy the following classes of records:
a. All purchase orders, claims and vouchers, and disbursements
checks paid prior to January 1, 1971.
b. All daily cash summaries and validated cash receipts prior to
January 1, 1971.
c. All payroll authorization and payroll checks prior to January 1,
1971.
d. All non-permanent accounting reports, miscellaneous papers, and
correspondence dated prior to January 1, 1971.
e. All utility billing registers, .duplicate bills, and validated
payment stubs prior to January 1, 1971.
f. Bound copies of Richfield Sun 1967-1971 (to be given to the
Richfield Historical Society).
g. All formal. bids, bid specifications., supporting documents, and
completed contracts prior to January 1, 1971.
h'. Bonds, bond coupons, and other evidence of indebtedness which
has been paid and cancelled, or otherwise retired more than
ten. years (January 1, 1967).
Resolution No. 5928
Rnn~l Tcena '
Improv. Bonds Storm Sewer Districts
No. C-1, D-1 and 0 (1949)
Improv. Bonds of 1950
Improv. Bonds of 1950, Series B
Village Ha11 Bonds of 1951
Improv. Bonds of 1951 Storm Sewer Dis.
Improv. Bonds of 1953, Series B
Improv. Bonds of 1953, Series C
Improv. Bonds of 1954, Project 224
Improv. Bonds of 1954, Series B
Improv. Bonds of 1955
Sewer Improv. Bonds of 1956, Series A
Park Improv. Bonds of 1957
Improv. Bonds of 1959
Improv. Bonds of 1960
General Obligation Water Bonds of 1961
Improv. Bonds of 1961
General Obligation Water Bonds of 1962
Improv. Bonds of 1962
General Obligation Water Bonds of 1963
Improv. Bonds of 1965
-2-
Date of .Date of Denomi-
Issue Maturity nation Bond Numbers -
. 10/1/49. 1/1/66 $1,000. 162-166
8/1/50 2/1/66 $1,000 250-267
9/1/50 2/1/66 $1,000 134-143
11/1/51 11/1/66 $1,000 43--46
F. 8/1/51 3/1/66 $1,000 661-720
11/1/53 11/1/66 $1,000 609-613 624-6
11/1/53 11/1/66 $1,000 113-122
2/1/54 2/1/66 $1,000 501-550
8/1/54 8/1/66 $1,000 501-550
6/1/55 6/1/66 $1,000 641-710
. 2/1/56 2/1/66 $1,000 201-225
9/1/57 9/1/66 ..$1,000 116-135
6/1/59 6/1/66 $1,000 181-210
.1],/1/60 2/1/66 $1,000 176-225
11/1/61 11/1/66 $1,000 11-15
11/1/61 11/1/66 $1,000 131-I95
11/1/62 11/1/66. $1,000 26-50
5/1/62 5/1/66 $1,000. 126-250
8/1/63 8/1/66 $1,000 1-50
5/1/65 5/1/66 $1,000 1-5
i. Non-permanent Public Safety ',Department reports and correspondence dated prior
to January 1, 1971;
Daily operation records, miscellaneous traffic records, citations,
surveys and summons, dictabelt tapes (radio transmissions), radio logs,
radar records, miscellaneous investigation records, fire and medical
alarm records, and fire daily .operation records.
j. Non-permanent City Clerk Department license applications (through 1970),
voter registration file updates and changes.
Before such records are destroyed, copies of this resolution and application for
authority to dispose of records shall be sent to the Minnesota Historical Society, the
Attorney General, the State Auditor, and until specific authorization to destroy such
records is obtained from the Records Management Division, Minnesota Department of
Administration. Such records shall not be destroyed but will be sent to the Minnesota
Historical Society if the application requesting them is received by the City within
thirty (30) days from the date this application is filed.
Passed by the City Council of the City of Richfield, this 26th~,.day of June, 1978.
~' //J -
ren L. Law/ ~ Mayor
ATTEST:
c~ ~' "-~~i' v
Thomas J.~ oran City Clerk