80-6237R107
RESOLUTION N0. 6237
RESOLUTION ESTABLISHING A POLICY TO REGULATE THE USE OF
THE COUNCIL CHAMBERS LOCATED IN THE RICHFIELD CITY HALL
BE IT RESOLVED by the City Council of the City of Richfield, Minnesota,
as follows:
The following shall constitute city policy regulating the use of the
Council Chambers:
I. General Statement
All organizations, except the City Council, offical'city commissions,
and the city staff, must complete an application and have it approved
before using the Council Chambers. Applications must be submitted as
far~in advance as possible of the date for which the reservation is
requested.
II. Availability
The Council Chambers shall be available Monday through Saturday from
8:00 a.m. until 11:00 p.m. Special permission may be granted by the
City Manager for requested variations from this designated schedule.
The City Council, official city commissions, the city staff or any
governmental or quasi governmental organization whose meetings are
sponsored by the City Council, an official city commission or the city
staff shall have priority on the use of the Council Chambers. Although
efforts will be made to avoid potential conflicts, it may be necessary
on occasion to advise groups that have reserved the Council Chambers
.for a certain time and date that it will be necessary for them to
relocate their meeting because of the need to use the Council Chambers
for purposes connected with municipal government.
III. Who May Use the Council Chambers
The Council Chambers shall be available to all local community
organizations which have a membership consisting of at least one-
fourth Richfield residents. The Council Chambers shall not be used
for the following:
A. Commercial Enterprise
B. Private Ceremonies
Groups who have their own facilities shall be allowed to use the
Council Chambers provided two conditions are met:
A. The organization's own facilities cannot be used.
B. That the time requested does not conflict with a
request made by a group which does not have its
own facility.
Resolution No. 6237
IV. Rules and Regulations
A. The city will not provi~
their own coffee and li
be allowed.
-2-
ie kitchen facilities. Groups may provide
rht refreshments, however, no meals will
B, The city will make availlable a floor microphone, viewing screen
and blackboard as may ble desired.
C, The city will not provide any major rearrangement of chairs or
tables in the room, without special permission and the payment
of appropriate charges.~~ Any rearrangements by using groups must
be returned to the original arrangements.
D, The use of intoxicating liquors and nonintoxicating malt beverages
_ is prohibited,
be attached to the walls of
E, No banners, streamers,~,or signs may
the Council Chambers or the lobby which would damage the walls.
All such attachments must be removed by the group using the
facility. ',
F, Youth groups shall be !ichaperoned on a ratio of one adult for each
15 youth or fraction t~i'hereof. The number of youth attending and
the names of the chaperones shall be submitted with the appli-
cation. If the general public is invited, the City Manager and
the signer of the application shall determine the number of
chaperones required, 'i
G, The city assumes no liability for loss, damage, injury or illness
incurred by users of the facility.
H, The signer of the application shall be held personally responsible
for any breakage, damage, loss of equipment and excessive litter
or uncleanliness. A11. damage must be reported to the City Manager
or his representative within 24 hours. The signer of the appli-
cation shall also indicate that he has read and understands all
the applicable rules ',and regulations. Any costs incurred by the
city for violation ofl these regulations shall be billed to the
responsible person. '
I, Hours of use designated on the application must be adhered to.
J, Failure to meet these policies and rules will be cause for the
forfeiture of future~'Iuse privileges.
K. Groups canceling outlltwice in one year will be given low priority
in reservation future dates, unless the city is notified seven
(7) days prior to cancellation.
L, All areas of the Citly Hall, except the Council Chambers, entry.
corridor, and restrooms, are restricted from any use by the
organization using the Council Chambers.
Resolution No. 6237
-3-
V. Procedure for Applying
A. Organizations requesting use of this facility shall be handled
insofar as possible on a first come, first served basis.
B. Organizations wishing to use the Council Chamber facilities must
obtain an application blank and a set of the rules and regulations
for the use of the Council Chambers, although reservations may be
made by telephone prior to completion of the application form.
Applications should be submitted as early as possible.
C. Applicants are required to indicate whether at least one-.fourth
of the members are Richfield residents.
Passed by the City Council of the City of Richfield this 12th day of
May, 1980,
t
Donald J. Prieb Mayor
ATTEST:
Sy a K. ergh Acting ity C1€rk