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82-6571R9~ RESOLUTION NO, 6571 REGARDING COUNCIL AGENDA FORr~1AT V7HEF.EAS, Section 2.03, 2.05' and 2.07 of the-Richfield City Code establish the type of business and the general means by which, such business shall be conducted, of the city council, and , WHEREAS, Section 2.03 provides that the order of business shall be determined by resolution of the .city council:. NO~•7, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the following order of business shall. be de- termined for conduct of city council meetings: 1. Approval of Minutes of Previous Meeting(s) 2. Presentations 3. Public Appearances 4. Approval of Agenda 5. .Public Hearings, Including Ordinance Hearings 6. Proposed Ordinances 7. Public Improvements 8. Resolutions 9. Administrative Reports and Other Business 10. Consent Calendar 11. Claims and Payrolls BE IT FURTHER RESOLVED that the city council agenda for each meeting will be established as follows:. A. The city manager shall prepare an agenda for each regu- lar meeting. The agenda shall include the items set forth above. B. The agenda for any regular meeting shall be compiled and completed by 4:30 p.m. on the t~7ednesday preceeding a meeting. Matters of an emergency nature not on•the agenda may be considered by the council only upon a unanimous vote of the council members present. Matters that need to be added to the agenda shall be added when approval of the agenda is considered as outlined above, as requested by the city council or city manacer and unanimous concurr- once of the council members. BE IT FURTHER RESOLVED that the following conditions shall be established for the business item related to Public Appearances: A. The Ueriod from the time at :vhich the meeting is called to order, and at least 15 minutes of the meeting sched- ule, shall be reserved for :r~embers of the general public :•,ishing to appear and make co,•~iment before the city council. If no such individuals appear during.that period, or if all indiviciu~ls wishing to make ,such appearances have completed their. comments before the 15 minute period is concluded, the city council may move on to the ne::t item of business. B. Persons wishing to appear before the city council shall state their name,jaddress, and business clearly and succinctly, and no individual, or group of individuals representing a single concern, interest,. or issue, shall. speak before the city council for a period to exceed three minutes unless given exemption by the city council. C. The city council (recognizes that any such items introduced during such a pub~ilic appearance period shall be of an in- formational nature, and need not be regarded as items ' needing action at~,the meeting at which they are introd- uced. Each appearance making inquiry into matters of city practice may be answered immediately or at a subsequent city council meetl,ing after study and review by the city staff and city council. BE IT FURTHER RESOLVED that the following conditions shall be established for the business item related to .the Consent Calendar: A. In the preparation of the agenda for a council meeting, the city manager 'may place certain items of business. on a Consent Calendar. Matters proposed by the city manager for the Consent Calendar shall be those which he/she deems to be of a'routine, non-controversial nature.-.Any. ..member of the city council wishing to remove any item from the Consent ',Calendar may do so when approval of the agenda is considered as outlined above, but must do so prior. to a motion approving the Consent Calendar.: B. Any item removed from the Consent Calendar shall become one of the regular agenda items of the meeting and shall be taken up immediately after the Consent Calendar.. All items not so ,removed from the Consent Calendar may be passed by a single, non-debatable motion. . BE IT FURTIiER RESOLVED that the procedure hereinafter set forth shall be applicable to the adjournment of the regular meetings of the city council.: ', A. Zt is the policy',of the City Council to adjourn such meetings of the city council at 11:00 p.m. or•as soon thereafter as adjournment may be appropriate in the circumstances. B. At any such meeting of the city council,. any member of the council may,jon or after 10:30 p.m., give notice that in one-half 'hour, the hour of .11:00. p.m. will 5e reached or shall'~,have passed, as the case may be, and that he/she is invoking the provisions of this resolu- tion and is calling for adjournment of the meeting at the expiration et such half-hour period... tlhen such notice has been given, the presiding officer shall forthwith adjourn the meeting. when the half-hour period. has expired unless, before that time, all of the other council members present vote to continue with the rieeting. -~- C. A motion to continue in session or a motion to adjourn until a fixed date and time shall take precedence over action to adjourn. D. The provisions of this resolution shall not affect the. validity of any action taken by the city council at any meeting extending past the hour of 11:00 p.m. BE IT FURTIiER RESOLVED that the following conditions shall be considered in the RULES OF ORDER: A . 2 .07 Subdivision 1 . Pres idinc~Of f icer . The riayor , or in his/her. absence the President Pro Tempore, shall preside at council meetings, preserve order and decorum, and decide questions of order. The riayor's duties under this subdivision shall be in addition to his/her duties, rights and privileges as a council member. B. 2.07 subdivision 2. Special Rules. The following • special rules shall be applied; (1) A member may be excused from voting on a matter duly before the council only with unanimous consent of the other council members present. (2) A motion before-the council shall be reduced. to writing by the Clerk at the request of any council member. C. 2.07 subdivision 3. General Rules. In all other matters of parliamentary procedure, the council-shall be governed by the latest printed edition of "Robert's Rules of Order." D. 2.-07 subdivision 4. Suspension of Rules. The operation and effect of any rule established or followed pursuant to this section may be suspended upon the unanimous vole of the council. Passed ~y the City Council of/?t Cit 25th day of January, 1982. 1 /s n. na ATTEST: Syl a i:. Bergh City er;: Richfield this 2•iayor