04-28-2020 Work Session Agenda W O R K S E S S IO N
V IR T U AL ME E TIN G H E L D V IA W E B E X
APR IL 28, 2020
5:45 P M
C all to order
1.Goal S etting Update
2.Review of C ommunity S urvey
A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
AGENDA SECTION:Work Session Items
AGENDA ITEM #1.
STAFF RE P ORT NO. 10
WORK SESSION
4/28/2020
RE P O RT P RE PA RE D B Y: B lanca Martinez Gavina
D E PA RTME NT D IRE C TO R RE V IE W:
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez
4/24/2020
I T E M F O R WO RK S E S S IO N:
Goal Setting Update
E X E C UT IV E S UM M ARY:
Due to the unprecedented times of C OV I D-19 staff recommend that an expanded strategic planning process
be deferred to 2021. Staff recommend scheduling a more focused goal setting meeting with City Council and
directors as a strategy to ensure the core aspects of strategic planning are still achieved. I n order for the
goal setting to be integrated into the 2021 budget process, staff recommend scheduling a goal
setting/C OV I D19 impacts meeting the week of May 18, 2020 starting at 4:00 pm.
D IRE C T I O N NE E D E D:
Consensus on the approach and schedule for goal setting for 2021.
B AC K G RO UND INF O RM AT I O N:
A.H IS TOR IC AL C ON T E X T
Please see executive summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Please see executive summary.
C.C R IT IC AL T IMIN G IS S U E S:
Schedule the goal setting session for the week of May 18, 2020.
D.F IN AN C IAL IMPAC T:
To be determined.
E.L E GAL C ON S ID E R AT ION:
None.
ALTE R N AT IV E(S):
None.
PRINCIPAL PARTIES EXPECTED AT MEETING:
AGENDA SECTION:Work Session Items
AGENDA ITEM #2.
STAFF RE P ORT NO. 11
WORK SESSION
4/28/2020
RE P O RT P RE PA RE D B Y: B lanca Martinez Gavina
D E PA RTME NT D IRE C TO R RE V IE W:
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez
4/24/2020
I T E M F O R WO RK S E S S IO N:
Review of Community Survey
E X E C UT IV E S UM M ARY:
A primary action step for 2020 was to implement a community survey. The city contracted with the National
Research Center (NRC) to execute the survey to a total of 2,500 residents. The report of results contain a
description of the methodology, information on understanding the results, and graphs and tables of the results,
as well as a description of NRC's database of normative data from across the U.S. and actual comparisons.
Overall, the City received 566 completed surveys which is a 23% response rate and 107 online responses
(some of these were incomplete). The results and key findings will be presented by staff.
D IRE C T I O N NE E D E D:
None.
B AC K G RO UND INF O RM AT I O N:
A.H IS TOR IC AL C ON T E X T
NRC and the I nternational City Managers Association (I C MA) created the National Community Survey
to provide statistically valid data that is bench marked to local and nation-wide results. According to the
NRC, they compare the results to a database with over 30 million Americans.
The city's survey timeline was as follows:
Conducting the survey:
J an 31 to Feb 14
Opt-in survey link available:
March 6
Processing of surveys:
Feb 7 to March 20
Survey analysis and report writing:
March 20 to April 17
During this time, NRC processed the surveys, performed the data analysis, and produced the report.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
None.
C.C R IT IC AL T IMIN G IS S U E S:
None.
D.F IN AN C IAL IMPAC T:
None.
E.L E GAL C ON S ID E R AT ION:
None.
ALTE R N AT IV E(S):
None.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: