02-23-2021 Regular City Council AgendaREGULAR CITY COUNCIL MEETING
VIRTUAL MEETING HELD VIA WEBEX
FEBRUARY 23, 2021
7:00 PM
INTRODUCTORY PROCEEDINGS
Call to order
Pledge of Allegiance
Open forum
Each speaker is to keep their comment period to three minutes to allow sufficient time for others.
Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who
wish to address the Council may call 612-861-0651 during the open forum portion of the meeting.
Individuals may also call 612-861-9711 or email kwynn@richfieldmn.gov prior to the meeting.
Approval of the Minutes of the (1) Joint Richfield Public School and City Council meeting of February 1, 2021; and
(2) City Council Meeting of February 9, 2021.
AGENDA APPROVAL1.Approval of the Agenda
2.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A.Consider the approval of setting a public hearing to be held on March 09, 2021, for the consideration of the
issuance of new On-Sale Wine and 3.2 Malt Liquor licenses for Mos Eisley Cantina, LLC d/b/a Sandy's
Tavern located at 6612 Penn Avenue South.
Staff Report No. 28
B.Consider the approval of a resolution for reimbursement of certain expenditures from the proceeds of
General Obligation (G.O.) Grant Anticipation Bonds bonds to be issued by the City for the 77th Street
Underpass Improvements Project.
Staff Report No. 29
C.Consider the approval of the Sentencing to Service Program Services Agreement between Richfield and
Hennepin County for calendar years 2021 through 2023.
Staff Report No. 30
3.Consideration of items, if any, removed from Consent Calendar
PUBLIC HEARINGS
4.Public hearing and consider the adoption of a resolution specifying the use of funds from the Urban Hennepin
C ounty C ommunity D evelopment B lock Grant allocation for 2021 and authorizing execution of a S ubrecipient
A greement with Hennepin C ounty and any required third party agreements.
S taff Report No. 31
PR O P O S E D O R D IN AN C E S
5.C onsider approval of the second reading of an ordinance rezoning property at 6945 P enn Avenue S outh as
Neighborhood B usiness (C -1).
S taff Report No. 32
O T H E R B U S IN E S S
6.C onsider the approval of agreements with non-profit organizations to provide social services to the C ity of
Richfield and authorize the C ity Manager to execute agreements with those agencies.
S taff Report No. 33
C IT Y MAN AG E R’S R E P O R T
7.C ity Manager's Report
C LAIMS AN D PAYR O L LS
8.C laims and P ayroll
C O U N C IL D ISC U SSIO N
9.Hats Off to Hometown Hits
10.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
ADJOURNMENT
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Joint Session
with the Richfield School Board
February 1, 2021
The work session was called to order by School Board Chair Tim Pollis at 6:00 p.m. via
Google Meet and at 7145 Harriet Avenue South, Richfield, MN, 55423.
Council Members Maria Regan Gonzalez, Mayor; Mary Supple; Simon Trautmann; Ben Whalen;
Present: and Sean Hayford Oleary
School Board
Members Present: Chair Tim Pollis; Vice Chair Paula Cole (virtually); Peter Toensing; Christine
Maleck; and Crystal Brakke.
Staff Present: Katie Rodriguez, City Manager; Steve Unowsky, Richfield Public Schools
Superintendent; John Stark, Community Development Director; and Blanca
Martinez Gavina, Executive Analyst
Richfield Public Schools Superintendent Unowsky and City Manager Rodriguez shared their joint
initiatives and issues impacting the community.
City Manager Rodriguez gave a budgetary impact of COVID at the city level.
Superintendent Unowsky supplied the impact of COVID at the district level.
Community Development Director John Stark gave an update on city development.
Richfield School Board and Richfield City Council discussed ways they could partner and continue on
future plans.
The work session was adjourned by unanimous consent at 7:00 p.m.
Date Approved: February 23, 2021
CALL TO ORDER
Maria Regan Gonzalez
Mayor
Blanca Martinez Gavina Katie Rodriguez
Executive Analyst City Manager
CALL TO ORDER
The meeting was called to order by Mayor Maria Regan Gonzalez at 7:00 p.m. via WebEx.
Council Members Maria Regan Gonzalez, Mayor; Ben Whalen; Mary Supple; and Sean Hayford
Present: Oleary
Council Members Simon Trautmann
Absent:
Staff Present: Katie Rodriguez, City Manager; Pam Dmytrenko, Assistant City Manager; Mary
Tietjen, City Attorney; John Stark, Community Development Director; Chris
Regis, Finance Director; Rachel Lindholm, Sustainability Specialist; Jane Skov,
IT Manager; Blanca Martinez Gavina, Executive Analyst; and Kelly Wynn, Senior
Office Assistant
Others Present: Amanda Janzen, Senior Development Manager
PLEDGE OF ALLEGIANCE
Mayor Regan Gonzalez led the Pledge of Allegiance
OPEN FORUM
Senior Office Assistant Wynn reviewed the options to participate:
• Participate live by calling 612-861-0651 during the open forum portion
• Call prior to meeting 612-861-9711
• Email prior to meeting kwynn@richfielmn.gov
Sandra , 7144 Knox Ave S, expressed the desire for a tree preservation policy.
Gordon Hanson, 6311 Sheridan Ave S, spoke of the benefits a tree preservation policy would
have on the city.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Council Meeting
Virtual Meeting held via WebEx
February 09, 2021
Council Meeting Minutes -2- February 09, 2021
APPROVAL OF MINUTES
M/Whalen, S/Supple to approve the minutes of the (1) City Council Work Session of January 23,
2021; (2) City Council Work Session of January 26, 2021; (3) City Council Meeting of January 26, 2021;
and (4) City Council Work Session of January 30, 2021
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Mayor Regan Gonzalez stated Council Member Trautmann would not be attending the meeting
tonight and had given notice. She also spoke of applications being accepted through February 24, 2021
for the Advisory Board of Health, Arts Commission, Civil Service Commission and Friendship City
Commission. The city will also be accepting applications for the Housing and Redevelopment Authority
(HRA) and Charter Commission.
Item #1
APPROVAL OF THE AGENDA
M/Hayford Oleary, S/Whalen to approve the agenda
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Item #2
CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
A. First reading of transitory ordinance providing funding for certain capital improvements from
the Special Revenue Fund. Staff Report No. 19
B. Consider the approval of a Declaration of Covenants related to the use of City property by
Rya Apartments, LLC for the construction of a public pocket park at approximately 63rd Street East and
Richfield Parkway. Staff Report No. 20
Council Meeting Minutes -3- February 09, 2021
C. Consider approval of the first reading of an ordinance rezoning property at 6945 Penn
Avenue South as Neighborhood Business (C-1) and schedule a second reading for February 23, 2021.
Staff Report No. 21
D. Consider the adoption of a Competitive Bidding Policy. Staff Report No. 22
E. Approve the cancellation of a special assessment for unpaid false user fees from the 2020
Unpaid False Alarm Fees From Private Property assessment roll. Staff Report No. 23
RESOLUTION NO. 11824
RESOLUTION AUTHORIZING THE REMOVAL OF AN ASSESSMENT TO THE
PROPERTY AT 200 78th STREET WEST FROM THE 2020 UNPAID FALSE ALARM
FEES FROM PRIVATE PROPERTY ASSESSMENT ROLL
F. Consider the approval of a resolution restricting parking along Municipal State Aid Street 108
(77th street) from Bloomington Ave S to Old Cedar Ave S/Richfield city limits at TH 77. Staff Report No.
24
RESOLUTION NO. 11825
RESOLUTION RESTRICTING PARKING ON MUNICIPAL STATE AID STREET 108
KNOWN AS 77TH STREET BETWEEN BLOOMINGTON AVE SOUTH AND OLD
CEDAR AVE SOUTH/RICHFIELD CITY LIMITS
G. City Coalition Letter Commenting on Xcel Energy's 2020-2034 Integrated Resource Plan.
Staff Report No. 25
RESOLUTION NO. 11826
RESOLUTION APPROVING THE CITY OF RICHFIELD AS A SIGNATORY ON THE
MINNESOTA LOCAL GOVERNMENT COALITION LETTER IN RESPONSE TO XCEL
ENERGY’S INTEGRATED RESOURCE PLAN (IRP)
M/Supple, S/Whalen to approve the consent calendar.
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Item #3
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None
Council Meeting Minutes -4- February 09, 2021
Item #4
CONSIDER THE ADOPTION OF A RESOLUTION APPROVING THE CONTRACT
WITH THE LABOR AND TRADES LOCAL 49 FOR THE PERIOD
JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE AGREEMENT. STAFF REPORT NO. 26
Council Member Whalen read staff report 26.
Assistant City Manager Dmytrenko reiterated this is a one year contract for 2021 and
negotiations went well.
M/Whalen, S/Supple to adopt a resolution approving the provisions of the 2021 labor agreement
with the Labor & Trades Local 49 bargaining unit and authorize the City Manager to execute the
agreement.
RESOLUTION NO. 11827
RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE
CITY OF RICHFIELD AND INTERNATIONAL UNION OF OPERATING ENGINEERS,
LOCAL 49BARGAINING UNIT FOR YEAR 2021
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Item #5
CONSIDER THE APPOINTMENTS TO CITY ADVISORY BOARD AND
COMMISSIONS. STAFF REPORT NO. 27
Council Member Hayford Oleary presented staff report 27 and appreciated all residents for
taking the time to interview.
Senior Office Assistant Wynn thanked residents for applying and interviewing with Council.
Mayor Regan Gonzalez stated there are openings still available and applications will be re-open
Wednesday, February 10 and close Wednesday, February 24. More information along with the
application is available on city website.
M/Supple, S/Hayford Oleary to appoint members to fill the expiring or vacant terms on City
advisory board and commissions referenced in the attached list.
Council Meeting Minutes -5- February 09, 2021
Council Member Supple stated this is one of the most enjoyable parts of being on the Council
as they get to hear the excitement of residents.
Council Member Whalen encouraged residents to apply as it is a great opportunity to become
more involved in the community.
Mayor Regan Gonzalez thanked staff for all their work and also encouraged residents to apply
for boards and commissions.
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Item #6
CITY MANAGER REPORT
City Manager Rodriguez supplied brief Covid-19 update. She also stated Bloomington Public
Health is actively looking for a large site to give vaccines when they are available to the general public.
Council Member Whalen asked for clarification on potential sites.
City Manager Rodriguez stated there are two potential sites being examined currently but are
open to suggestions.
Item #7
CLAIMS AND PAYROLL
M/Hayford Oleary, S/Supple that the following claims and payrolls be approved:
U.S. Bank 02/09/2021
A/P Checks 294292 - 294628 $ 1,180,826.92
Payroll: 159803 – 160107 43391 719,452.69
TOTAL $ 1,900,279.61
Executive Analyst Martinez Gavina took roll call vote:
Regan Gonzalez: AYE
Supple: AYE
Hayford Oleary: AYE
Whalen: AYE
Motion carried 4-0
Council Meeting Minutes -6- February 09, 2021
Item #8
HATS OFF TO HOMETOWN HITS
Council Member Supple spoke of the Congress of New Urbanism Legacy Project selecting
Bloomington and Richfield for a project around Portland and 494. More information is available on the
city website of how to contribute ideas. She also spoke of the AR&LE (Adaptive Recreation & Learning
Exchange) Ski & Snowboard Lesson program is nearing the end of their 34th season. Lastly, she
wished Richfield Spartans basketball good luck this evening.
Council Member Whalen spoke of the upcoming joint work session regarding the inclusionary
housing policy and encouraged residents to continue to reach out with comments.
Council Member Hayford Oleary thanked the Planning Commission for explaining decisions
made and thoughtful discussions during all meetings.
City Manager Rodriguez stated the Finance Department was awarded the Certificate of
Achievement for Excellence in Financial Reporting from the Government Finance Officers Association
(GFOA) for the 36th year in a row.
Mayor Regan Gonzalez spoke of the new data request system through the city website.
Item #9
ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:37 p.m.
Date Approved: February 23, 2021
Maria Regan Gonzalez
Mayor
Kelly Wynn Katie Rodriguez
Senior Office Assistant City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #2.A.
STAFF RE P ORT NO. 28
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
2/17/2021
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of setting a public hearing to be held on March 09, 2021, for the consideration of
the issuance of new On-Sale Wine and 3.2 Malt Liquor licenses for Mos Eisley Cantina, LL C d/b/a
Sandy's Tavern located at 6612 Penn Avenue South.
E X E C UT IV E S UM M ARY:
On December 28, 2019, the City received the application materials for new On-Sale W ine and 3.2
Malt Liquor licenses for Mos Eisley Cantina, LLC d/b/a Sandy's Tavern located at 6612 Penn Avenue South.
All required information and documents have been received. All licensing fees have been paid.
RE C O M M E ND E D AC T I O N:
By motion: Approve the setting of a public hearing to be held on March 09, 2021, for the consideration
of the issuance of new On-Sale Wine and 3.2 Malt Liquor licenses for Mos Eisley Cantina, LL C d/b/a
Sandy's Tavern located at 6612 Penn Avenue South.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
This is a notice to set the public hearing. Staff will provide a more detailed historical context in the report
submitted for the public hearing on March 09, 2021.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
City ordinance requires the City Council to conduct a public hearing to consider all On-
Sale W ine and 3.2 Malt Liquor license applications and set a date for the public hearing.
The hearing must be scheduled and held before a new license may be considered.
The new process has been initiated.
C.C R IT IC AL T IMIN G IS S U E S:
Holding the public hearing on March 09, 2021 will provide ample time to complete the licensing process.
D.F IN AN C IAL IMPAC T:
All licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Reject the applications for new On-Sale W ine and 3.2 Malt Liquor licenses for Mos Eisley Cantina,
LLC d/b/a Sandy's Tavern
Schedule the public hearing for another date; however, this will delay the licensing process.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
There are no parties expected at this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #2.B.
STAFF RE P ORT NO. 29
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: Olivia Wycklendt, C ivil E ngineer
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
2/16/2021
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of a resolution for reimbursement of certain expenditures from the proceeds of
General Obligation (G.O.) Grant Anticipation Bonds bonds to be issued by the City for the 77th Street
Underpass Improvements Project.
E X E C UT IV E S UM M ARY:
Consistent with City Council direction, the Capital I mprovement Plan (C I P), and the City's Comprehensive
Plan, staff is working towards the construction of the 77th Street Underpass I mprovements Project.
The 77th Street underpass will connect 77th Street east and west of Trunk Highway (TH) 77 (Cedar Avenue)
to eliminate a gap in the minor reliever network. The project will connect Bloomington and Longfellow Avenues
and address regional traffic issues on the I -494 corridor through Richfield and Bloomington.
W ith a project funding package identified, Staff is working to secure all funding and are moving forward with
plans to let and build the project in Spring 2021. Construction will be ongoing through 2021 and 2022, with
final completion in early 2023.
The City anticipates receiving approval of federal funding for the project prior to letting the project, totaling $7
million, which will not be disbursed until October 2024. G.O. Grant Anticipation Bonds will be issued to cover
project expenses incurred prior to that time. Upon disbursement of federal funding to the City, the par of the
bonds will be repaid from the federal funds; the issuance and interest costs, estimated at approximately
$200,000, will be paid using other sources.
RE C O M M E ND E D AC T I O N:
By Motion: Approve the resolution for reimbursement of certain expenditures from the proceeds of
G.O. Grant Anticipation Bonds to be issued by the City for the 77th Street Underpass Improvements
Project.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
See executive summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The construction of the 77th Street Underpass I mprovements Projects is identified in the City's
Capital I mprovement Plan and 5-Year Street Reconstruction Plan.
The reimbursement resolution is necessary to cover any project costs incurred prior to the sale of
bonds.
C.C R IT IC AL T IMIN G IS S U E S:
Staff is working to secure the identified funding package for the project and anticipates being ready to
move forward with soliciting bids for construction to start building the project in Spring 2021.
D.F IN AN C IAL IMPAC T:
Adoption of the proposed reimbursement resolution provides approval for City staff to incur costs
for the 77th Street I mprovements Project.
G.O. Grant Anticipation bonds are proposed for partial project funding, in combination with State
general obligation bonds and Federal Highway Administration funds.
The par of the General Obligation Grant Anticipation Bonds will be repaid using federal funding
scheduled for disbursement in October 2024.
E.L E GAL C ON S ID E R AT ION:
None.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
DECLARING THE OFFICIAL INTENT OF THE CITY OF
RICHFIELD TO REIMBURSE CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY
THE CITY WITH RESPECT TO 77TH STREET UNDERPASS
IMPROVEMENTS PROJECT
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
“Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to
reimburse prior expenditures will not be deemed spent unless certain requirements are
met; and
WHEREAS, the City of Richfield, Minnesota (the “City”) expects to incur certain
expenditures that may be financed temporarily from sources other than bonds, and
reimbursed from the proceeds of tax-exempt bonds; and
WHEREAS, the City has determined to make this declaration of official intent (the
“Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF RICHFIELD, MINNESOTA AS FOLLOWS:
1. The City proposes to undertake the 77th Street Underpass Improvements
Project, which includes but is not limited to roadway improvements and storm water
system improvements and is within the City (the “Project”).
2. The City reasonably expects to reimburse the expenditures made for certain
costs of the Project from the proceeds of bonds in an estimated maximum principal
amount of $7,000,000. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section
1.150-2(d)(3) of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of
any original expenditure to be subject to a reimbursement allocation with respect to the
proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds;
(b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue;
or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the
aggregate issue price of the issue or issues that finance or are reasonably expected by the
City to finance the Project for which the preliminary expenditures were incurred. The term
“preliminary expenditures” includes architectural, engineering, surveying, bond issuance,
and similar costs that are incurred prior to commencement of acquisition, construction or
rehabilitation of a project, other than land acquisition, site preparation, and similar costs
incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the
City based on the facts and circumstances known to the City as of the date hereof. The
anticipated original expenditures for the Project and the principal amount of the bonds
described in paragraph 2 are consistent with the City’s budgetary and financial
circumstances. No sources other than proceeds of bonds to be issued by the City are,
or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise
set aside pursuant to the City’s budget or financial policies to pay such Project
expenditures.
5. This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
The foregoing resolution was moved by Councilmember ______________ and
seconded by Councilmember _______________.
The following voted in the affirmative: _________________________________________
The following voted against: ________________________________________________
Councilmember ________________________________ was absent.
Adopted by the City Council of the City of Richfield, Minnesota, this 23rd day of
February, 2021.
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose , City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #2.C.
STAFF RE P ORT NO. 30
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: S cott K ulzer, A dministrative A ide/A nalyst
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
2/16/2021
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of the Sentencing to Service Program Services Agreement between Richfield
and Hennepin County for calendar years 2021 through 2023.
E X E C UT IV E S UM M ARY:
Program Background
Hennepin County Sentencing to Service (ST S) is a structured work program that provides a
sentencing alternative for low-risk adult and juvenile offenders. Instead of serving time in jail or
paying a fine, offenders can work, learn new skills and gain self-confidence, while completing
community improvement and restoration projects.
Services Provided to Richfield Public W orks
S TS supports Richfield Public Works Forestry and Park Maintenance Services by doing general park and
forestry related work such as litter pickup, spreading mulch, pulling weeds, shoveling, raking and tree and
brush removal. As part of the agreement, Hennepin County will provide one S TS crew for 4 days per week
for a minimum of 6 hours per day to complete the various work duties assigned.
RE C O M M E ND E D AC T I O N:
By Motion: Approve the Sentencing to Service Program Services Agreement between Richfield and
Hennepin County for calendar years 2021 through 2023.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
Richfield has utilized the S TS program since 2004.
The work tasks S TS completes are simple but are important to the quality of life in Richfield.
By utilizing S TS, Public W orks staff is able to focus on their more important and specialized
duties around the City.
W ithout the service of S TS, their job duties may be completed less frequently or go undone
altogether.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Contracts for services that exceed $175,000 must be submitted to the City Council for consideration and
approval.
C.C R IT IC AL T IMIN G IS S U E S:
The current contract has expired and a new contract must be approved in order to continue the S TS
program.
D.F IN AN C IAL IMPAC T:
The contract duration is J anuary 1, 2021 to December 31, 2023 and will cost $240,928.48 in total:
2021: ($378.53/day x 4 days/week x 52 weeks per year) = $78,734.24
2022: ($389.89/day x 4 days/week x 52 weeks per year) = $81,097.12
2023: ($389.89/day x 4 days/week x 52 weeks per year) = $81,097.12
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the agreement and will be available to answer questions.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
S TS C ontract C ontract/A greement
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 1 of 8
SENTENCING TO SERVICE PROGRAM
SERVICES AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA
(the “COUNTY”) A-2300 Government Center, 300 South Sixth Street, Minneapolis, Minnesota
55487, on behalf of the Hennepin County Department of Community Corrections and
Rehabilitation, C-2300 Government Center, Minneapolis, Minnesota 55487 (the
“DEPARTMENT”) and the CITY OF RICHFIELD, 6700 Portland Avenue South, Richfield,
Minnesota 55423 (the “PARTNER”).
WHEREAS, the COUNTY operates the Sentencing to Service Program (the
“PROGRAM”), which offers offenders an opportunity to learn landscape maintenance and other
marketable skills; and
WHEREAS, the PARTNER wishes to purchase the services of the PROGRAM;
NOW, THEREFORE, in consideration of the mutual undertakings and agreements
hereinafter set forth, the COUNTY, on behalf of the DEPARTMENT, and the PARTNER agree
as follows:
1. TERM AND COST OF THIS AGREEMENT
This Agreement shall be in effect from January 1, 2021 through December 31, 2023, unless
terminated earlier in accordance with the Default and Cancellation provisions of this
Agreement.
The total cost of this Agreement shall not exceed Two Hundred Forty Thousand Nine
Hundred Twenty-Eight Dollars and Forty-Eight Cents ($240,928.48) plus applicable tax.
2. SERVICES TO BE PROVIDED
The COUNTY agrees to provide labor to perform the following work, in accordance with the
terms of this Agreement, and as more specifically described in Attachment A, attached hereto
and incorporated herein by reference (the “Work”): Forestry and Park Maintenance Services.
3. PARTNER RESPONSIBILITIES
The PARTNER agrees to the following:
A. Obtain all necessary permits or licenses or special authority for all Work.
B. Assign all Work and coordinate material purchases and delivery for projects to be
performed.
C. The PARTNER will give the COUNTY at least one day advance notice of changes in
its daily labor needs.
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 2 of 8
4. COUNTY RESPONSIBILITIES
The COUNTY agrees to the following with respect to the Work requested:
A. Provide work crew(s) in the number and on the days specified on Attachment A.
B. Provide COUNTY-employed crew leader who will be responsible for the transportation,
instruction, and supervision of the PROGRAM work crew.
C. Provide required personal safety equipment and clothing needed for specific work.
D. Provide basic landscaping or other tools and equipment needed for specific work.
E. Train each PROGRAM work crew in necessary safety principles and techniques.
F. Provide quarterly reports to the PARTNER that show the number of days worked and
total hours of service received.
G. Assume all medical liability for the PROGRAM participants.
H. The COUNTY, in its sole discretion, will assign PROGRAM participants of any gender,
race or age capable of performing the Work.
I. The COUNTY will notify the PARTNER as soon as practical if it cannot complete the
Work as specified in the Agreement. The COUNTY’s inability to complete the Work, as
requested by the PARTNER, shall not be a default under this Agreement.
5. COST AND PAYMENT FOR SERVICES
A. The COUNTY shall bill the PARTNER for services performed including all applicable
state and local sales tax as further specified in Attachment A. If the PARTNER is
exempt from any such tax, it shall provide a completed Certificate of Exemption to the
COUNTY as specified in Attachment A.
B. Payment for services performed by the COUNTY shall be paid by the PARTNER within
thirty (30) days from the date of invoice.
6. INDEPENDENT PARTNER
Nothing is intended or should be construed as creating or establishing the relationship of co-
partners between the parties or as constituting either party as the agent, representative, or
employee of the other party for any purpose. Each party is and shall remain an independent
PARTNER for all services performed under this Agreement. Each party shall secure at its
own expense all personnel required in performing services under this Agreement. Any
personnel or other persons engaged in the performance of any work or services required by a
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 3 of 8
party will have no contractual relationship with the other party and will not be considered
employees of the other party.
7. INDEMNIFICATION
Except as further provided in this paragraph: (1) each party is responsible for its own errors,
acts, and omissions and the results thereof to the extent authorized by law and shall not be
responsible for the errors, acts, and omissions of the other party and the results thereof, and
(2) each party agrees to defend, indemnify, and hold harmless the other party, its officials,
officers, agents, and employees, for its own errors, acts, and omissions and the results thereof
to the extent authorized by law. Notwithstanding anything to the contrary in this Section 7,
the COUNTY shall have no liability to the PARTNER for any cause under or related to this
Agreement for any consequential, special, incidental, punitive, or indirect damages
(including without limitation loss of profit, revenue, business opportunity, or business
advantage), whether based upon a claim or action of tort, contract, warranty, negligence,
strict liability, contribution, or any other legal theory or cause of action. The COUNTY and
the PARTNER’s liability shall be governed by and limited in accordance with Minnesota
Statutes, Chapter 466.
8. DATA PRACTICES
Both parties shall abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13 (MGDPA), and all other applicable state and federal laws,
rules, regulations, and orders relating to data privacy and confidentiality.
9. SUBCONTRACTING AND ASSIGNMENTS
Neither party shall assign, subcontract, transfer, or pledge this Agreement, in whole or in
part, without the prior written consent of the other party.
10. MERGER AND MODIFICATION
A. It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter. All items that are referenced or that are attached
are incorporated and made a part of this Agreement.
B. Any alterations, variations, modifications, or waivers of provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to this
Agreement signed by the parties.
11. DEFAULT AND CANCELLATION
A. If either party fails to perform any of the provisions of this Agreement or so fails to
administer the work as to endanger the performance of this Agreement, it shall be in
default. Unless the default is excused by the nondefaulting party, the nondefaulting party
may upon written notice immediately cancel this Agreement in its entirety. Additionally,
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 4 of 8
failure of the PARTNER to comply with the terms of this Agreement shall be just cause
for the COUNTY to immediately cease providing services under this Agreement until the
PARTNER resumes compliance.
B. The above remedies shall be in addition to any other right or remedy available to the
parties under this Agreement, law, statute, rule, and/or equity.
C. Either party’s failure to insist upon strict performance of any provision or to exercise any
right under this Agreement shall not be deemed a relinquishment or waiver of the same,
unless consented to in writing. Such consent shall not constitute a general waiver or
relinquishment throughout the entire term of this Agreement.
D. This Agreement may be cancelled with or without cause by either party upon thirty (30)
days written notice.
12. CONTRACT ADMINISTRATION
In order to coordinate the services of the PARTNER with the activities of the
DEPARTMENT, so as to accomplish the purposes of this Agreement, Logan Futterer,
Corrections Program Manager, Hennepin County Department of Community Corrections &
Rehabilitation, Community Offender Management Division, 3000 North Second Street,
Minneapolis, Minnesota 55411, logan.futterer@hennepin.us or his successor (Contract
Administrator), shall manage this Agreement on behalf of the COUNTY and serve as liaison
between the COUNTY and the PARTNER.
13. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or any
statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices
to the COUNTY shall be sent to the County Administrator with a copy to the originating
DEPARTMENT at the address given in the opening paragraph of this Agreement. Notice to
the PARTNER shall be sent to the address stated in the opening paragraph of this Agreement.
14. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations concerning
the validity and construction of this Agreement and the legal relations between the parties
and their performance. The appropriate venue and jurisdiction for any litigation will be those
courts located within the County of Hennepin, State of Minnesota. Litigation, however, in
the federal courts involving the parties will be in the appropriate federal court within the
State of Minnesota. If any provision of this Agreement is held invalid, illegal, or
unenforceable, the remaining provisions will not be affected.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 5 of 8
COUNTY BOARD AUTHORIZATION
Reviewed for COUNTY by
the County Attorney's Office:
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Reviewed for COUNTY by:
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{{userstamp4_es_:signer4:stamp}}
Board Resolution No:
{{*BoardResolution_es_:signer4:brs}}
Document Assembled by:
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{{userstamp1_es_:signer1:stamp}}
{{Exh_es_:signer1:attachment:label("Attachments")}}
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
{{Sig_es_:signer6:signature}}
{{userstamp6_es_:signer6:stamp}}
ATTEST:
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By:
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{{userstamp5_es_:signer5:stamp}}
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 6 of 8
PARTNER
PARTNER warrants that the person who executed this Agreement is authorized to do so on
behalf of PARTNER as required by applicable articles, bylaws, resolutions or ordinances.*
By:
{{Sig_es_:signer2:signature}}
{{userstamp2_es_:signer2:stamp}}
{{ ttl_es_:signer2:title}}
*PARTNER represents and warrants that it has submitted to COUNTY all applicable
documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's
delegation of authority. Documentation is not required for a sole proprietorship.
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 7 of 8
ATTACHMENT A
Hennepin County STS Services For
City of Richfield
January 1, 2021 – December 31, 2023
SERVICES TO BE PROVIDED: Forestry and Park Maintenance Services, including
but not limited to general park and forestry related work such as litter pickup, spreading
mulch, pulling weeds, shoveling, raking, as well as, tree and brush removal.
SERVICE FREQUENCY: One (1) STS work crew, four (4) days per week for a
minimum of six (6) hours per day, excluding paid breaks.
COST PER DAY:
2021: Three Hundred Seventy-Eight Dollars and Fifty-Three Cents ($378.53)
2022: Three Hundred Eighty-Nine Dollars and Eighty-Nine Cents ($389.89)
2023: Three Hundred Eighty-Nine Dollars and Eighty-Nine Cents ($389.89)
TOTAL COST: $79,915.68
2021: (378.53/day x 4 days/week x 52 weeks per year) = $78,734.24
2022: (389.89/day x 4 days/week x 52 weeks per year) = $81,097.12
2023: (389.89/day x 4 days/week x 52 weeks per year) = $81,097.12
INVOICING: (Quarterly)
PARTNER CONTACT INFORMATION:
CITY PROJECT CONTACT:
Mark Hall, Operations Manager
1901 East 66th Street
Richfield, MN 55423
Office: 612-861-9173 Mobile: 612-221-6222
Fax: 612-861-9181
mhall@cityofrichfield.org
TAXABLE STATUS
Hennepin County provides certain services that are taxable in the State of Minnesota.
Appropriate sales tax will be charged for all taxable services provided. If your
organization is exempt from any state or local sales tax, you must provide a completed
Certificate of Exemption (Form ST3) to the County Liaison identified in section 12.
Please consult the Minnesota Department of Revenue Sales & Use Tax guides
(available at https://www.revenue.state.mn.us/sales-and-use-tax) for information on
taxability of specific services.
Contract No. A2110593
STS Form Agreement Rev 12/2019
Page 8 of 8
AGENDA SECTION:PUBLIC HEARINGS
AGENDA ITEM #4.
STAFF RE P ORT NO. 31
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: C eleste McD ermott, Housing S pecialist
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/17/2021
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Public hearing and consider the adoption of a resolution specifying the use of funds from the Urban
Hennepin County Community Development Block Grant allocation for 2021 and authorizing execution
of a Subrecipient Agreement with Hennepin County and any required third party agreements.
E X E C UT IV E S UM M ARY:
Community Development Block Grant (C D B G) funding is annually awarded to Hennepin County (County) on
a formula basis from the Department of Housing and Urban Development (HUD). The County, in turn,
allocates a portion of these funds to the City of Richfield to address local needs relating to affordable housing,
community development, and public services.
Staff is proposing to use the City's 2021 direct allocation of $210,000 (estimated) as follows:
$80,000 - Deferred Loan Rehabilitation Program
$50,000 - First Time Homebuyer Down Payment Assistance Program
$80,000 - Single Family Acquisition and Rehabilitation
Each city in the Hennepin County C D B G Program will set aside 15 percent of their allocation to fund public
services that will be distributed through a single combined process covering all the cities in the County C D B G
Program. For Richfield, the amount set aside for public services will be $37,100 (estimated) and is separate
from the City's direct allocation.
RE C O M M E ND E D AC T I O N:
Conduct and close the public hearing and by motion: Adopt a resolution authorizing the use of funds
for the 2021 Urban Hennepin County Community Development Block Grant Program and authorizing
execution of a Subrecipient Agreement with Hennepin County and any required third party
agreements.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
$80,000 of the 2021 C D B G funds is proposed to be allocated to the Housing and Redevelopment
Authority (HRA) for the Deferred Loan Program (Program), which provides no interest, 30-year
loans up to $30,000 to low-income homeowners to address health, safety, and property
maintenance needs. This Program has been in existence since 1984 and is administered for the
City by Hennepin County. I n the past year, nine loans were completed and six loans were
started, 47 households are currently on the waiting list for the Program. Additional funding for
loans is available through loan repayments (i.e., when a property is sold).
$50,000 of the 2021 C D BG funds is proposed to be allocated to the HRA for a First Time
Homebuyer Down Payment Assistanc e Program administered by City staff. This is a program
aimed at low and moderate income first time homebuyers who are looking to buy homes in
Richfield. I t provides no interest, deferred loans of up to $10,000 to use towards down payment
and closing costs. An additional $5,000 is available to households who are current Richfield
renters, have dependents under the age of 18 in the household, or have a household member with
a disability. I n 2020, six loans were issued.
$80,000 is proposed to be allocated to the HRA to either purchase and demolish a substandard
property and work with a non-profit developer to construct a new, affordable home or to purchase
and rehabilitate an existing home. The newly constructed or rehabilitated property would be sold to
a household earning 80 percent of the area median income or less ($78,500 for a family of four).
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
All funded activities must meet one of three national objectives: benefiting low and moderate
income persons, preventing or eliminating slums and/or blight, or meet an urgent need. I n
addition, activities must be consistent with priorities identified in the County's Five-Year
Consolidated Plan. Those priorities include a variety of housing activities such as housing
rehabilitation, preserving and creating homeownership opportunities, public services to maintain or
increase self-sufficiency, and neighborhood revitalization activities.
The current Consolidated Plan prioritizes housing, including rehabilitation and creating
homeownership opportunities, and encourages increasing efforts to serve households with
incomes less than 30% of the Area Median I ncome and households of color.
Up to 15% of the County's total C D B G allocation can also be spent on public services. This
amount is set aside for allocation through a single, combined competitive process covering all the
cities in the Hennepin County C D B G Program. Richfield staff encourage eligible Richfield service
providers to apply and also participate in the review of these funding proposals.
C.C R IT IC AL T IMIN G IS S U E S:
The application for 2021 funds is due to Hennepin County by February 28, 2021.
Public service agencies must submit applications to the County by February 28, 2021.
Applications will be reviewed in March, and the County Board will act on recommendations in May
or J une.
The 2021 federal fiscal year will begin on J uly 1, 2021. Funds must be spent by J une 30, 2022.
D.F IN AN C IAL IMPAC T:
The City's estimated direct allocation for 2021 is $210,000.
I n the event of a change in the final allocation, the amount allocated to the Deferred Loan
Program will be adjusted accordingly.
E.L E GAL C ON S ID E R AT ION:
A local public hearing must be held prior to submission of the 2021 application.
Notice of the public hearing for the 2021 C D B G funding was published in the Richfield Sun
Current on February 11, 2021.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Council may modify the amount of funds allocated to each project in a way that still meets funding guidelines.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO. ____
RESOLUTION APPROVING PROPOSED USE OF 2021 URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN
COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS
WHEREAS, the City of Richfield, Minnesota, through execution of a Joint
Cooperation Agreement with Hennepin County, is participating in the Urban Hennepin
County Community Development Block Grant (CDBG) Program; and
WHEREAS, the City of Richfield has developed a proposal for the use of 2021
CDBG funds made available to it; and
WHEREAS, the City held a public hearing on February 23, 2021 to obtain the
views of citizens on local and Urban Hennepin County housing and community
development needs and priorities for the City’s proposed use of $210,000 from the 2021
Urban Hennepin County CDBG Program; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Richfield,
Minnesota as follows:
1. Approves the following projects for funding from the 2021 Urban Hennepin
County Community Development Block Grant Program and authorizes submittal
of the proposal to Hennepin County.
Activity Budget
1. Deferred Loan Rehabilitation Program $80,000
2. First Time Homebuyer Down Payment Assistance $50,000
3. Single Family Acquisition and Rehabilitation $80,000
TOTAL CDBG ALLOCATION $210,000
2. That the Mayor and City Council hereby authorize and direct the execution of
the Subrecipient Agreement with Hennepin County and any required Third
Party Agreements on behalf of the City to implement the 2021 CDBG
Program.
3. That should the final amount of FY 2021 CDBG available to the City be
different from the preliminary amount provided to the City, the City Council
hereby authorizes the City Manager to adjust the project budget of the
Deferred Loan Rehabilitation Program to reflect an increase or decrease in
funding.
Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of
February, 2021.
____________________________
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:PROPOSED
ORDINANCES
AGENDA ITEM #5.
STAFF RE P ORT NO. 32
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: Ryan K rzos, P lanner
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/17/2021
O THE R D E PA RTM E NT RE V IE W:
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider approval of the second reading of an ordinance rezoning property at 6945 Penn Avenue
South as Neighborhood Business (C-1).
E X E C UT IV E S UM M ARY:
The property at 6945 Penn Avenue South is currently used as a dental clinic and is zoned Single Family
Residential (R). Since the business use pre-dates the application of the current zoning designation it is
considered a legal non-conforming use and can therefore continue as-is indefinitely. The 2040
Comprehensive Plan changed the designation of the subject site to the Community Commercial planned land
use category. The property owner is requesting to rezone the property to Neighborhood Business (C-1) to
match both the current use and the planned land use.
Later this year, as a part of the implementation of the Comprehensive Plan, staff will be reviewing zoning
designations to identify sites in need of rezoning to achieve agreement with the future land use designations.
Because the property owner would like to install a new sign that is only permitted on a commercially-zoned
property, staff offered the property owner the option of bringing this rezoning forward now.
RE C O M M E ND E D AC T I O N:
By motion: Approve a second reading of an ordinance that amends Richfield Zoning Code Appendix I
to change the zoning designation of property at 6945 Penn Avenue South from Singe Family
Residential (R) to Neighborhood Business (C-1).
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
I n 1987 the subject site was rezoned from MR-2 (Multiple Residence) to C-1 (Limited Business)
to facilitate development of the dental clinic constructed shortly thereafter.
The 1997-2007 Comprehensive Plan designated the property as Single Family Residential-High
Density. The rationale at that time was to establish areas along the Penn Avenue corridor for
attached single-family developments which would result in fewer access points and provide a
buffer by backing up and to detached single family dwellings. Zoning of the property remained C1
at that time.
The 2008 Comprehensive Plan continued guiding the site for residential uses by designating the
site as Low Density Residential (the High Density Single Family category was eliminated). I n
2010, after adoption of this plan update, the property was rezoned from C-1 to R, in order to
conform with the Comprehensive Plan.
To reflect the commercial use of the property, the 2040 Comprehensive Plan designated the site
within the Community Commercial planned land use category.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
I n a standalone rezoning request, the City Council is asked to consider whether or not the request
is in agreement with the land use designation mapped in the City’s Comprehensive Plan.
As noted in the Executive Summary, the proposed new zoning category would align with the
Comprehensive Plan's future land use designation for this site.
C.C R IT IC AL T IMIN G IS S U E S:
The rezoning application was deemed complete on J anuary 7, 2021 which starts the "60-day clock". The
City must make a decision or extend the deadline by an additional 60 days, by March 8, 2021.
D.F IN AN C IAL IMPAC T:
None
E.L E GAL C ON S ID E R AT ION:
A public hearing was held before the Planning Commission on J anuary 25. No members of the
public provided testimony prior to or during the public hearing.
Notice of the public hearing was mailed to properties within 500 feet of the proposed development
and published in the Sun Current newspaper. The Planning Commission voted unanimously to
recommend approval of rezoning the property to C-1.
Since the proposed rezoning is from a residential district to a commercial zoning district a two-
thirds affirmative vote of the City Council is required per State Statute.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
J effery O'Neil, property owner
AT TAC H ME N T S:
D escription Type
Ordinance - Rezone from R to C -1 Ordinance
Zoning Map E xhibit
P lanned L and Uses Map E xhibit
ORDINANCE NO.
AN ORDINANCE RELATING TO ZONING; AMENDING APPENDIX I TO THE RICHFIELD CITY CODE BY REZONING LAND AT 6945 PENN AVENUE SOUTH AS NEIGHBORHOOD BUSINESS DISTRICT (C-1)
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Section 2 of Appendix I of the Richfield Zoning Code (Neighborhood
Business District (C-1)) is amended to add a new Paragraph 19 to
read as follows:
(19) M-7 (NE Corner 70th and Penn): Lots 13 and 14 and the South
14 feet of Lot 15, Block 10, Tingdale Brothers Lincoln Hills Second
Addition.
Sec. 2. This ordinance is effective in accordance with Section 3.09 of the
Richfield City Charter.
Passed by the City Council of the City of Richfield, Minnesota this 23rd day of February,
2021.
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
70TH ST W
69TH ST W
NEWTON AVE SPENN AVE SOLIVER AVE SQUEEN AVE S70 1/2 ST W
R
R
R
R
MR-2
Rezonefrom Rto C-1
500 ftnotificationbuffer
±
Surrounding Zoning
0 200 400100ft
I:\GIS\Community Developme nt\Case Maps\2021\6945 Penn Ave Zoning.mxd
Zoning Districts
R Single-Family
R-1 Low-DensitySingle-Family
MR-1 Two-Family
PMR Planned Multi-Family
MR-2 Multi-Family
MR-2/CAC Multi-Fam+ Cedar Overlay
MR-3 High-DensityMulti-Family
SO Service Office
C-1 CommunityCommercial
C-2 GeneralCommercial
PC-2 Planned GeneralCommercial
PMU Planned MixedUse
MU-C Mixed Use-Community
MU-C/CAC Mixed Use+ Cedar Overlay
MU-C/PAC Mixed Use+ Penn Overlay
MU-N Mixed Use-Neighborhood
MU-R Mixed Use-Regional
I Industrial
Case No: 21-RZN-01
6945 Pen n Avenue S
70TH ST W
69TH ST W
NEWTON AVE SPENN AVE SOLIVER AVE SQUEEN AVE S70 1/2 ST W
Rezonefrom Rto C-1
±
2040 Planned Land Uses
I:\GIS\Community Developme nt\Case Maps\2021\6945 Penn Ave PL U.mxd
2040 Planned Land Use
Mixed Use
Regional Commercial
Community Commercial
Neighborhood Commercial
High Density Residential
Medium Density Residential
Low Density Residential
Park
Quasi-Public
Right-of-Way (ROW)
Case No: 21-RZN-01
6945 Pen n Avenue S
0 200 400100ft
AGENDA SECTION:OTHER BUSINESS
AGENDA ITEM #6.
STAFF RE P ORT NO. 33
CIT Y COUNCIL ME E T ING
2/23/2021
RE P O RT P RE PA RE D B Y: Lynnette C hambers, Multifamily Housing C oordinator
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/17/2021
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
2/17/2021
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consider the approval of agreements with non-profit organizations to provide social services to the
City of Richfield and authorize the City Manager to execute agreements with those agencies.
E X E C UT IV E S UM M ARY:
The 2021 City Budget includes funding for organizations that provide social services that are deemed to be of
benefit to the City and the community in general. The 2021 Budget includes $70,480 for this purpose.
I n November 2020, staff distributed a Request for Proposals for Social Services to non-profit agencies
serving the City of Richfield for services to be provided in 2021.
A total of 8 proposals were received from the following agencies:
Headway Emotional Health (The Storefront Group)
Cornerstone Advocacy Services
The Family Partnership
Volunteers Enlisted to Assist People (V E A P)
Loaves and Fishes
Planned Parenthood
Senior Community Services
Modulo De I nformacion De Recursos Y Apoyo (MI RA)
T he proposals represent a wide variety of social services offered to Richfield residents.
T he organizations requested a total amount of $135,269.50, exceeding the City's available funding
by $64,789.50.
Two Richfield residents, two staff members and one Council member comprise the committee that reviews the
proposals and makes funding recommendations. The review committee's recommendations took into account
the type of service(s) to be provided, the target population(s) to be served, and past performance of the social
service agency. All ten of the proposals were recommended for funding. The following table details the review
committee's recommendations:
Organization 2021 Proposal Request 2021 Recommendation
Headway/Storefront $12,000 $8,000
Cornerstone $15,000 $10,550
V E A P $50,000 $21,160
Loaves and Fishes $10,000 $6,000
The Family Partnership $15,000 $10,000
Senior Community Services $10,000 $7,500
MI RA $3,275.50 $3,270
Planned Parenthood $19,994 $4,000
TO TAL $135,269.50 $70,480
A complete overview of all services to be provided by the various organizations is attached.
RE C O M M E ND E D AC T I O N:
By motion: Approve the agreements between the recommended non-profit organizations and the City
of Richfield, and authorize the City Manager to execute agreements for services with those agencies.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
T he City of Richfield has historically allocated funds on an annual basis to social service
agencies serving the Richfield community.
T he City is not authorized to provide grant funding to social service agencies; however, it
has been determined that the City can enter into agreements for services with agencies
for specific services that are compatible with City activities.
T he 2021 recommendations are based on the following criteria:
Demonstrated need of the proposed service for the targeted population.
Compatibility with City functions/activities.
Partnership and/or assistance with various City services (e.g., public safety).
Efforts to serve low-income persons of all races/cultures/ethnicity.
Demonstrated value to the community.
Past performance.
Cost of services and number of persons served.
Certified non-profit agency.
T he following chart provides a five-year history of the City of Richfield social service
funding to the responding agencies (fields left blank indicate no proposal was made or
proposal not funded):
Organization 2016 2017 2018 2019 2020
Headway $8,000 $8,000 $8,000 $9,000 $8,000
Cornerstone $11,000 $12,980 $13,980 $12,500 $10,550
People with
C A P E S/Adv. for
I ntentional Living
$5,000 $7,500 $9,250
Comm. I nvolve.
Program
$4,000
TRA I L $3,000 $3,500 $4,000 $4,250 $4,000
V E A P $16,000 $16,000 $19,250 $21,230 $21,230
Loaves and
Fishes
$6,000 $7,500 $7,500 $8,000 $6,000
Richfield
R.E.A.D.Y.
$1,500 $2,000 $1,500
Family $6,980 $7,000 $10,000
Partnership
Senior Comm.
Services
$6,000 $6,000 $7,000 $9,000 $7,500
MI RA $3,000 $0 $0 $2,000 $3,200
Richfield Family
Stability W ork
Group
$4,500
TO TAL $70,480 $70,480 $70,480 $70,480 $70,480
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
To partner with other agencies as warranted and practical to assist in the delivery of services to City
residents.
C.C R IT IC AL T IMIN G IS S U E S:
Services are to be provided in the calendar year 2021.
D.F IN AN C IAL IMPAC T:
A City Council/Administration 2021 allocation of $70,480 is budgeted for social services. This
funding has remained at the same level since 2014.
The amount requested exceeded the City’s available funding by $64,789.50.
Given the increased demand for 2021 funding, staff will evaluate funding levels and priorities
during this year's budget process.
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the agreements.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Approve the recommendations with revised allocations.
Do not approve the recommendations.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Representatives of the Social Service Agencies have been invited to attend.
AT TAC H ME N T S:
D escription Type
2021 D escription of S ervices B ackup Material
2021 S ocial S ervice RF P B ackup Material
CITY OF RICHFIELD 2021 APPLICANT SERVICES DESCRIPTIONS FOR OTHER AGENCY DIVISION SOCIAL SERVICE FUNDING ASSISTANCE Agency-Program Description of Services Headway/The Storefront Group – Youth Counseling Program Provide outpatient services, community based counseling, case management, and supportive services to youth and families in Richfield. Modulo de Informacion, Recursos y Apoyo (MIRA) Funding is to support MIRA’s ongoing services to assist the City of Richfield to address areas of need identified in the 2019 survey and 2020 focus groups with Latino residents: ● City of Richfield Latino Focus Groups ● City of Richfield Classes and Information Sessions in Spanish ● City of Richfield Communications to Latino Residents Planned Parenthood Funding is to support PPMNS Department of Community Education and Engagement provided sexual health programming at Watershed High School between 2012 and 2020 in various capacities. During this time, PPMNS educated over 250 Watershed students through interactive classroom presentations regarding sexually transmitted infections, birth control, sexuality, consent, and healthy relationships. In addition, confidential 1-on-1 Safer Sex Intervention sessions were available to students. Other programming was facilitated as small-group and classroom workshops catering to the school’s LGBTQ+ students. Cornerstone Advocacy Service – Crisis Intervention Funding is to support Cornerstone’s full continuum of services. Cornerstone provides comprehensive services for Richfield residents who have experienced domestic violence, sexual violence, human trafficking and general crime. Cornerstone is a pioneer in developing primary prevention and early intervention programs for children and youth. Cornerstone offers crisis intervention services 24/7 and their emergency shelter provides safe refuge when a victim is in imminent danger of assault. Cornerstone provides assistance to victims needing to file an Order for Protection or Harassment Order without cost to that victim. Loaves & Fishes – meals, referrals, and advocacy services Loaves and Fishes is a long-established, volunteer-driven, nonprofit organization providing healthy meals people in need. Our holistic recipe for success is predicated on the knowledge that food is medicine and a basic human right, serving just any kind of meal to hungry residents is shortsighted and ultimately more costly, and proper nutrition helps open the door to opportunity. We offer prepared meal service with social service advocacy at 2 community-access locations – at Hope Presbyterian Church and Woodlake Lutheran Church in Richfield. Our robust food rescue operation, as well as our status as the only Minnesota redistributor of Second Harvest Heartland food, supports our meal services in the city of Richfield. Senior Community Services Senior Outreach provides service/case management and supportive counseling to frail older adults and their caregivers to help senior remain as independent as possible and to assist caregivers in providing care while maintaining balance in their lives.
VEAP (Volunteers Enlisted to Assist People) VEAP’s Social Services program’s primary goal is to create a path to stability for low-income individuals, seniors, youth, and families in the City of Richfield. The program strives to do this by providing food, financial, and supportive services that increase access to healthy food and stable housing, minimize or prevent crisis situations, and increase client resourcefulness. The Family Partnership The Family Partnership’s School-Linked Mental Health program provides one-to-one mental health therapy co-located within Richfield Public Schools. The program acts as a mental health resource for school staff, students, and parents, providing referrals as well as vital information on mental health. The Family Partnership’s School-Linked Mental Health program is currently in Richfield Middle School and Centennial Elementary with a possibility of expanding to the STEM Elementary School.
CITY OF RICHFIELD
REQUEST FOR PROPOSALS FOR
SOCIAL SERVICES
2021
The City of Richfield is seeking proposals for social services from non-profit agencies
serving the City of Richfield. Funding parameters and priority goals for the purpose of
making the best use of funds are as follows:
Funding Parameters
• Any non-profit organization is eligible to apply.
• Projects must serve Richfield residents.
• Services must be compatible with City functions and activities.
Priority Goals
Projects must address at least one of the following areas:
• Services for people impacted by the COVID-19 pandemic.
• Homelessness prevention
• Services for vulnerable senior residents.
• Services for individuals, families, teens and/or children at risk.
• Housing support services for low-income persons and persons at risk.
Award Criteria
Proposals must meet one or more of the following criteria:
• Demonstrated need of the proposed service for the targeted population.
• Compatibility with City functions/activities.
• Partnership and/or assistance with various City services (i.e., public safety).
• Efforts to serve low-income persons of all races/cultures/ethnicities.
• Demonstrated value to the community.
• Certified Non-Profit agency.
Proposal’s must be submitted by 4:30 p.m. December 31, 2020
LATE PROPOSALS WILL NOT BE ACCEPTED
Proposals must be submitted by 4:30 p.m. December 31, 2020
LATE PROPOSALS WILL NOT BE ACCEPTED
PROPOSAL SUBMISSION INSTRUCTIONS
The information requested in the attached Request for Proposals must be addressed in
your proposal.
Submit 1 electronic copy of your agencies proposal by 4:30 p.m. December 31, 2020
(LATE PROPOSALS WILL NOT BE ACCEPTED) to:
Lynnette Chambers
City of Richfield
6700 Portland Avenue
Richfield, MN 55423
lchambers@richfieldmn.gov
Applicants may be asked to respond in writing to additional questions. The Richfield
City Council will tentatively award contracts for services in February 2021.
Agencies awarded contracts will be required to sign a service agreement for calendar
year 2021 and submit semi-annual reports on service outcomes.
Please contact Lynnette Chambers at 612-861-9773 or
lchambers@richfieldmn.gov with any questions.
Proposals must be submitted by 4:30 p.m. December 31, 2020
LATE PROPOSALS WILL NOT BE ACCEPTED
CITY OF RICHFIELD
2021 REQUEST FOR PROPOSALS FOR SOCIAL SERVICE ASSISTANCE
Proposals for social services must include the following:
PROPOSAL HEADING
1. Agency name, address, contact person, and phone/fax/email
2. Amount of request
3. Brief description of service(s) provided
4. Identify priority area(s) you are addressing:
a) Services for vulnerable senior residents
b) Services for individuals, families, teens and/or children at risk
c) Housing support services for low-income persons and persons at risk
d) Other: Please Specify
5. Explain how the services you are proposing to provide will benefit the City of
Richfield.
6. Explain any formal or informal partnership you have with the City of Richfield (i.e.,
assisting Public Safety through the services you provide, etc.)
ADMINISTRATION
1. Provide a mission statement for your agency.
2. Provide verification of your organization’s non-profit legal status.
3. Indicate your total agency budget for 2020.
4. Indicate your proposed project budget for 2020. Itemize proposed expenses and
describe as applicable. Indicate both proposed City funds and other funds to
support the project.
PROGRAM
1. Describe service to be funded, including:
a) Brief statement detailing the service and how it is provided
b) Target population(s); estimated number of unduplicated individuals you plan to
serve residing in the City of Richfield
c) Eligibility criteria and process
d) How clients are involved in the planning process for service
e) Desired client outcomes and methods of evaluating and measuring client
progress (use attached “Proposed Outcome/Evaluation Methods” form)
3. Demonstrate the need for the proposed service.
4. Describe outreach efforts to target populations, including immigrant and low-income
individuals.
Please contact Lynnette Chambers at 612-861-9773 or
lchambers@richfieldmn.gov with any questions.
Proposals must be submitted by 4:30 p.m. December 31, 2020
LATE PROPOSALS WILL NOT BE ACCEPTED
City of Richfield Social Service Programs - 2021 Proposed Outcomes/Evaluation Methods Name of Applicant Organization: Address: Contact Person: Phone: Email: Brief description of service(s): Outcomes: State 3 to 5 measurable outcomes of proposed service(s) – relate outcomes to client progress Outcomes indicate what result, benefit, or change would come from the service provided. Outcomes can be: 1) initial, such as increased knowledge, understanding, or skills; 2) intermediate, such as change in a specific behavior or attitude; or 3) long term, such as a change in the condition or status of people. Indicators: Describe methods of evaluating proposed outcomes – how you will measure client progress