84-6870R4
RESOLUTION N0. 6870
RESOLUTION REGARDING COUNCIL AGENDA FORMAT
WHEREAS, Section 2.03, 2.05 and 2.07 of the Richfield City Code establish
the type of business and the general means by which such business shall be
conducted of the city council, and
WHEREAS, Section 2.03 provides that the order of business shall be
determined by resolution of the city council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield
that the following order of business shall be determined for conduct of city
council meetings:
' 1. Approval of Minutes of Previous Meeting(s)
2. Presentations
3. Public Appearances
4. Approval of Agenda
5. Consent Calendar
-- 6. Public Hearings, Including Ordinance Hearings
7. Proposed Ordinances
8. Public Improvements
9. Resolutions
10. Administrative Reports and Other Business
11. Council Choice - No Action
12. Claims and Payrolls
BE IT FURTHER RESOLVED that the city council agenda for each meeting will be
established as follows:
A. The city manager shall prepare an agenda for each regular meeting.
The agenda shall include the items set forth above.
B. The agenda for any regular meeting shall be compiled and completed by
4:30 p.m. on the Wednesday preceeding a meeting. Matters of an emer-
gency nature not on the agenda may be considered by the council only
upon a unanimous vote of the council members present. Matters that
need to be added to the agenda shall be added when Approval of Agenda
is considered as outlined above, as requested by the city council or
city manager and unanimous concurrence of the council members.
BE IT FURTHER RESOLVED that the following conditions shall be established
for the business item related to Public Appearances:
A. The period from the time at which the meeting is called to order, and
at least 15 minutes of the meeting schedule, shall be reserved for
members of the general public wishing to appear and make comments
before the city council. If no such individuals appear during that
period, or if all individuals wishing to make such appearances have
completed their comments before the 15 minute period is concluded,
the city council may move on to the next item of business.
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C. A motion to continue i~ session or a motion to adjourn until a fixed
date and time shall tale precedence over action to adjourn.
D. The provisions of this resolution shall not affect the validity of
any action taken by th city council at any. meeting extending past
the hour of 11:00 p.m.
BE IT FURTHER RESOLVED th2t the following conditions shall be considered
in the RULES OF ORDER:
A. 2.07 subdivision 1. Presiding Officer The Mayor, in his/her
absence, the President'~iPro Tempore, shall preside at council
meetings, preserve order and decorum, and decide questions of order.
The Mayor's duties unci r this subdivision shall be in addition to
ha.s/her° duties, rights and privileges as a council member.
B. 2.07 subdivision 2. Special Rules The following special rules
shall apply: ',
{1) A member may be 'excused from voting on a matter duly before
• the council only', with unanimous consent of the other council
members present.'
(2) A motion before the council shall be reduced to writing by the
Clerk at the request of any council member.
C. 2.Q7 subdivision 3. .General Rules In all other matters of
parliamentary procedure, the council shall be governed by the
latest printed edition!of "Robert°s Rules of Order."
D. 2.07 subdivision ~4. Suspension of Rules The operation a~5d effect
of any rule established or followed pursuant to this section may be
suspended upon the unanimous vote of the council.
Passed by the City Councill~l,of the City of Richfiel this 12 day of
March, 1984
i
', hn H ayor