86-7135R11-
RESOLUTION. NO. 7135
RESOLUTION REGULATING WHEN INFORMATIONAL INSERTS
CAN BE INCLUDED WITH WATER/SEWER BILL MAILINGS
WHEREAS, the City of Richfield generates weekly_mailings of
water/sewer bills to users of the system, and
WHEREAS, such weekly mailings may aecomodate informational
inserts in addition tothe billing information, and
WHEREAS, the City periodically receives requests to include
informational. inserts from a variety of organizations to be
included in the weekly water bills, and
WHEREAS, the City seeks to establish a uniform policy for
dealing with such requests.
NOW, THEREFORE BE IT_RESOLVED that the following policy be
established to regulate informational inserts to be included
with water/sewer bill mailings:
Introduction
The City of Richfield will. make available to City
Departments, Advisory Boards and Commissions, Council appointed
committees and task forces and not-for-profit organizations that
serve the residents of Richfield, the use of the water/sewer
bill mailing for inserts.
The material to be inserted along with the City's water/
sewer bill shall be limited to information that is determined to
be of interest to most Richfield residents.
Priority
1. The City of Richfield anal its Advisory Boards and
Commissions will have first priority on all inserts.
2. Second priority is any non-profit civic organization
that serves the residents of Richfield. Such
organizations may use the water bill mailing for inserts
on a first come, first served basis.
3. The use of the mailing will not be extended to any
religious organizations.
4. All organizations should contact the Director of
Administrative Services prior to printing material to
insure that the proposed insert can be included with the
water/sewer bill.
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Size of Insert.
The Director-of Administrative Services or his/her designee
will be responsible for determining what size an insert can be
for the insert to be played in the Richfield.water/sewer bill
envelope.. I
The maximum dimensios of an.insert shall be 6 1/2 inches by
11 inches. The preferred size is 3 inches by 5 1/2 inches.
Weight and Number of Inserts
Water/sewer bills are sent by first class mail and the
weight of each envelope must be kept under one ounce or
additional postage will be required.
The number of inserts per water/sewer bill will be limited
to no more than three inserts in addition to the water/sewer
,bill. The number of inserts will also be limited by the weight
factor so that each envelope., with inserts, will not exceed one
ounce in weight.
Cost ',
There will be no cost to have the approved insert included
with the water/sewer bill, provided that there is no additional
postage cost to the City; If there is an added postage cost,
the organization(s) shall be required to pay the additional
cost of postage. The Director of Administrative Services m-~'
require an advanced deposit. to cover the additional cost of --
postage. The deposit will be fully refunded if there is no
added postage. '~
Frequency
Not-for-profit organizations shall be limited to the use of
the water/sewer bill insert to once each year. _
Staff Denial to Use an Insert
The Director of Administrative Services shall have the
authority to deny the insertion of any material that. may not be
appropriate for distribution by the-City of Richfield. The not-
for-profit organization may appeal the decision to the City
Council.
Passed by the City Council of the City of Richfield,
Minnesota, this 13thdaylof Janu
ATTEST:
Thomas P. Ferber City Clerk
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