87-7302R76
s1.~
RESOLUTION N0. 7302
RESOLUTION ESTABLISHING POLICIES, PROCEDURES, AND FEES FOR THE
ASSESSING DIVISION
WHEREAS, the City Assessing Division provides a variety of services to the
public, to Title Companies and to Realtors, relating to information necessary
for sale and purchase of property and
WHEREAS, certain specific information, such as Special Assessment searches,
property listing information, comparable residential property records and
Homestead information are regularly sought by Realtors, Title Companies and
homeowners in the sale and transfer of property within the City and
WHEREAS, the above list of requests for information constitutes a large
portion of the work load of the City Assessing Division and
WHEREAS, it would be desirable to establish policies and procedures, as
well as set fees for the distribution of said information by the Assessing
Division.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby establishes the
following policies, procedures and fees for dissemination of certain
information in the City's Assessing Division.
I. SPECIAL ASSESSMENT SEARCHES PROCEDURES
FEES
Provided upon request by 1) Provide written request $10.00 Per Proper-
City Assessing Division and $10.00 fee per ty Identification
identifying levied and pend- Property Identification Number (PID). The
ing assessments. Number (PID). Searches City does not
are normally in the issue billing
mail 24 hours after statements for
receipt. assessments.
2) Provided the same day
if picked up in person.
a) Allow 1/2 hour
before pick-up, to
prevent having to
wait for processed
search.
b) Give name, firm,
address of property
and PID number (if
available).
3) Verbal Verification of
levied and pending
assessments before.
closing.
~~
II. LISTING INFORMATION
Printouts of the following
information will be pro-
vided upon request.
Printouts include:
EMV (Estimated Market Value)
Tax information
Owner/taxpayer
Special Assessments (levied
and pending)
Legal Description
Lot size
Year built
PROCEDURES FEES
A phone or written request 2.00 per PID
and receipt of $2.00. number or per
printed sheet.
1) Allow 1/2 hour before There is no
pickup, to prevent charge to the
having to wait for homeowner for
processed search. listing informa-
tion, but there
2) Give name, firm, is a $10.00
address of property charge for a
and PID number (if special assess-
~~ available).
', 3) Complete listing
information will no
', longer be provided by
', .phone. No more than 3
', inquiries on a parcel
', per phone call will be
'', considered without
requiring purchase of
a printout. Any 3 in-
quiries on the following
accessible information
will be provided by
phone by the City:
', PID number
Year built
Lot size
School district
Legal description
Taxes
Levied and pending
assessments
Mill rate-for Richfield
i Estimated difference
between homestead and
non-homestead tax
amounts.
4) Square footage and build-
ing sizes will not appear
1' t' f t'
ment search.
as is ing in orma ion.
15) Property description
(i.e. construction, ex-
terior, use) will be
available only upon written
request and receipt of
', appropriate fee.
III. REVIEW OF COMPARABLE PROCEDURES FEES
RESIDENTIAL PROPERTY
RECORDS
Upon request, the Assessing 1) Request for more then $.25 per copy
Division will provide a 5 properties must be for up to 5
field card record of a sub- submitted in writing comparable proper-
ject property and comparable and include individual ties.
properties. property addresses (PID
numbers will help cut Requests for more
our response time). than 5 comparable
The individual must properties will be
allow the City at least charged on a time
2 working days to and material
gather and copy the basis.
requested material.
2) The City will not
assemble or analyze
data.
Passed by the City Council of the City of Ri~~ield, Minnesota this 26th
day of May, 1987. ,,, - _
~-
Hami~~df~, 'Mayor
ATTE~ ~ ~~~~
Thomas Ferber, City Clerk ;fr