88-7396R66
RESO~UT I ON NO . 7396
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RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
HIGH SPEED COPIER RENTAL
WHEREAS, pursuant to an advertisement for bids for a high
speed copier., bids were received, opened and tabulated according to
law; and
WHEREAS, .the City's request for proposals contained minimum
specifications for the high speed copiers proposed, requested
proposals on the 'basis of straight rental and on the basis of lease.
with no option to purchase, and preserved to the City the right to
reject any or all bids and to disallow exceptions to the
specifications; and
WHEREAS, the city council finds that the bid received from
Metro Sales, Incorporated, is nonconforming for a substantial and
irremediable failure to comply with the operating speed, tab
insert, and copies specifications contained in the request for
proposals; and
WHEREAS, the city council finds that the bid received from the
Xerox Corporation is nonconforming for a substantial and
irremediable failure to comply with the operating speed and
duplexing specifications contained in the request for proposals;
and
WHEREAS, the city council finds that the alternate bid
received from the Xerox Corporation is nonconforming for a
substantial and irremediable failure to comply with the operating
speed and tab insert specifications contained in the request for
proposals; and
WHEREAS, the city council finds that the both the bid and
alternate bid received from Copy Duplicating Products contain an
exception which constitutes a substantial deviation from the
operating. speed specifications contained in the request for
proposals and finds this exception not in the best interests of the
City; and
WHEREAS, the city council further finds that the bid and
alternative bid received by Copy Duplicating Products, after
disallowance of the exceptions, is nonconforming for a substantial
and irremediable failure of the copiers proposed to comply with the
operating speed specifications contained in the request for
proposals; and
WHEREAS, the city council finds that the bid submitted by the
Eastman Kodak Company of Edina, Minnesota is in conformity with all
requirements of the specifications contained in the request for
proposals, finds that the modifications in the form on page 25 of
its bid do not create any ambiguity or uncertainty as to the exact
nature of the bid and do not place other bidders at a competitive
disadvantage, and further finds that the bid of Eastman Kodak
2-
Company on the basis of a straight rental is in the best interest
of the City.
NOW THEREFORE, BE IT R~SOLVED by the City Council of the City
of Richfield, Minnesota:
1. That the proposal dated January 10, 1988, of the Eastman
Kodak Company for providing a high speed copier is hereby accepted
for the services and equipm nt specified in the City's request for
proposals dated December 30, 1987, and that any irregularities in
the proposal are hereby waived;
2. That the mayor and~city manager are hereby authorized and
directed to enter into a th ee-yeas rental agreement for the above-
mentioned services and equi~ment with the Eastman Kodak Company of
Edina, Minnesota, in the na~e of the City of Richfield in the
amount of $49,680.00 and $.0088 per .copy over the monthly allowance
of 25,000 copies; and i,
3. That the bids received from Metro .Sales, Incorporated,
Xerox Corporation, and CopyOuplicating Products are rejected as
nonconforming; and
5. That the city clergy is hereby authorized and directed. to
return forthwith to all bidders the deposits made with their bids,
except that the deposit of trhe successful bidder shall be retained
until a contract has been signed.
Passed by the city council of the City of Richfield, Minnesota
this 25th day of January, 1988.
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en Qua , ~ayor