88-7487RRESOLUTION NO. 7487
RE90L.UTI0N ESTABLISHING POLICIES, PROS, AND FEES Fit THE
ASSESSING DIVISION
M-EFiEJ1S, the City Assessing Division provides a variety of services to
the public, to Title Companies and to Realtors, relating to information
necessary for sale and purchase of property; and
MFEREAS, special assessment searches are requested when closing on
purchased properties; and"
MIF~EREAS, listing information is requested when there is an interest in
property sales or purchases; and
M-EFiEAS, residential property records are requested when comparing
properties for market values; and
MFEREAS, certain specific information, such as Special Assessment
searches, property listing information, comparable residential property
records and homestead information are regularly sought by Realtors, Title
Companies and homeowners in the sale and transfer of property within the City
and homeowners in the sale and transfer of property within the City; and
MFfREAS, the above list of requests for information constitutes a large
portion of the work load of the City Assessing Division; and
WFEREAS, it would be desirable to establish policies and procedures, as
well as set fees for the distribution of said information by the Assessing
Division.
NOM, TFEREFORE, 8E IT RESOLVED that the City Council hereby establishes
the following policies, procedures and fees for dissemination of certain
information in the City's Assessing Division.
I. SPECIAL ASSESSMENT SEARCHES PROCEDURES
Provided, upon receipt of
written request for multi-
ple searches or phone re-
quest for same day pickup
of a single search, by
City Assessing Division
identifying .levied and
pending assessments.
Provide verbal update by
phone of previously re-
quested certified City
special assessment
searches.
Do not provide additional
billing statements for
assessments.
Provide written request
and $10.00 fee per
Property Identification
Number (PID). Searches
are normally in the
mail 24 hours after
receipt.
Provided the same day
if a single certified
or non-certified search
is requested and if
picked up at the City.
Provided the following
work day for multiple
certified or non-certi-
fied search requests and
will be available for
pickup after 3:00 P.M.
FEES
$10.00 per Proper-
ty Identification
Number (PID). The
search is a bill-
ing statement.
Provided free of
charge if a certi-
fied City search
is not requested.
Homeowner may re-
quest a $10.00
search for closing
purposes.
Resolution No. 7487
II. LISTING INFORMATION
Provide, upon multiple
written or a single phone
request, printouts.
Printouts include:
PIO number
Estimated Market Value
Tax information
Owner/taxpayer
Legal Description
Special assessments
and pending)
Lot size
Year built
Page 2
Verbal verification (up-
date) of City certified
levied and pending
assessments before
closing. After identi-
fying self, caller will
provide property address.,
PID number, date and
receipt number of search.
A phone or written re-
quest and receipt of
$2.00.
Allow 1/2 hour before
pickup for a single pro-
perty request to prevent
waiting for information.
Allow 24 hours from
receipt of request for
(levied pickup of listing
information on multiple
properties.
Give name, firm, address
Provide. verbal updates of property and PID number
by phone of previously (if available) for
requested City printouts. requests.
Three listing inquiries
on the following
accessible information
will be provided by phone
by the City:
PID number
Year built
Lot size
School district
Legal description
Taxes
Mill rate for Richfield
Estimated difference
between homestead and
and non-homestead tax
amounts
Fee owner/taxpayer
Market value
Homestead status
FEES
$2.00 per PIO
number or per
printed sheet.
Homeowners may
request a free
printout.
Provided free of
charge if printout
is not requested.
Resolution. No. 7487 Page'3
Square footage of resid-
ential buildings will not
appear as listing infor-
mation on printouts unless
requested. Square footage
for rental properties are
protected under the Data
Privacy Act; and, there-
fore, will not be given
as listing information.
Special assessments and
square footage of buildings
will not be given by phone.
However, they will be given
at the City office when
requested. Exception:
Homeowners will be given
special assessments and
square footage by phone if
they provide their social
security numbers. Otherwise,
the owner can request a free
complete listing printout.
Give name, firm, property
address, PID number,
date of printout and
receipt number when
updating printouts.
Requested complete list-
ing information, without
a requested printout,
will be partially supplied
verbally by the Assessing
Division. The Division
will orally supply
special assessments,
next year's market value
(when available),
homestead status, and
property characteristics.
Requesting party will be
allowed to use the
County's terminal screen
for additional information
(only screens 101, 103,
108 and 109). Inter-
ruptions will occur for
City use. Time limits
on the County's terminal
will be set based on
City's immediate needs.
Resolution No. 7487
III.REVIEW OF COMPARABLE
RESIDENTIAL PROPERTY
RECORDS
Provide afield card
record of a subject pro-
perty and comparable
properties.
Passed by the City Council of
of December, .1988.
ATTEST:
Page 4
pRmcn~ ia~c
FEES
Request for more than
five properties must be
submitted in writing and
include individual
property addresses (PID
numbers will help cut
our response time).
The individual must
allow the City to set
the time convenient
for the City to
supply information
on a one-on-one basis.
More than five com-
parable properties,
will be allowed to
view and record
information under
strict supervision
of the Assessing
Division.
The City will not
assemble or analyze
data.
May request $.25
per copy for up to
five comparable
properties.
Free of charge
when personally
writes information
supplied by
the Assessing
Division.
City of Richfield, Minnesota this 12th day
r