88-7440R1
RESOLUTION N0. 7440
RESOLUTION ACCEPTING BID. AND AWARDING CONTRACT FOR
COMPUTER HARDVIARE, SOFT'MARE AND RELATED SERVICES
WHEREAS, pursuant to wn advertisement for bids for computer
hardware, software and related services, bids were received, opened
and tabulated according to law;
WHEREAS, it appears that Convergent Open Systems of
Bloomington, Minnesota is the lowest responsible bidder;
WHEREAS, Proposal 1 submitted by Convergent Open Systems
contains an apparent error in the computation of training costs, it
is clear from the description of the training program proposed, and
confirmed in discussions with the bidder, that the error is in the
extended cost rather than the detail cost; and
WHEREAS, Proposal 1 submitted by Convergent Open Systems
contains an irregularity created by the omission of an item from
the implementation services cost summary page;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City
of Richfield, Minnesota:
1. That the proposal labeled "Proposal 1" and dated August 8,
1988, of Convergent Open Systems for computer hardware, software
and related services is hereby accepted for the items specified in
Chapters IV, V, VI, and VII of the City's request for proposals
dated July 11, 1988;
2. That the mayor and city manager are hereby authorized and
directed to enter into. a contract for the above mentioned products
and services with Convergent Open Systems of Bloomington, Minnesota
in the name of the City of Richfield for an amount not to exceed
$183,098.00;
3. That, based on the proposals received, the City declines
to award a contract for the maintenance services specified in
Chapter VIII of the City's request for proposals;
4. That, based on the clear intent of the bidder as reflected
in the training program descriptions, the irregularity created by
the discrepancy between the detail and extended training costs is
waived;
5. That, based on the staff recommendation that the
implementation services item missing from the cost summary page be
deleted from the contract, the irregularity created by this
discrepancy does not affect the validity of the bid;
Resolution No. 7440
Page 2
6. That the city cle~
return forthwith to all bic
except that the deposit of
Systems, Bloomington, Minn
has been signed.
Passed by the city coy
this 12th day of September;
~k is hereby authorized and directed to
iders the deposits made with their bids,
the successful bidder, Convergent Open
~sota, shall be retained until a contract
incil of the City of Richfield, Minnesota
1988.
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/i.~~_ L.~' ~~ _
S~e~'en J. Qym~°°Mayor