91-7823R78
RESOLUTION NO. 7823
RESOLUTION ESTABLISHING POLICIES, PROCEDURES, AND FEES FOR
THE ASSESSING DIVISION
WHEREAS, The City Assessing Division provides a variety of
services to the public, to title companies and to realtors,
relating to information necessary for sale and purchase of
property; and
WHEREAS, special assessment searches are requested when
closing on purchased properties; and
WHEREAS, listing information is requested when there is an
interest in property sales or purchases; and
WHEREAS, residential property records are requested when
comparing properties for market values; and
WHEREAS, certain specific information such as special
assessment searches, property listing information, comparable
residential property records and homestead information are
regularly sought by realtors,. title companies and homeowners in
the sale and transfer of property within the City; and
WHEREAS, the above list of requests for information
constitutes a large portion of the work load of-the City
Assessing Division; and
WHEREAS, said policies, procedures and fees must be reviewed
and modified as needed.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby
establishes the following policies, procedures and fees for
dissemination of certain information in the City's Assessing
Division.
I.
SPECIAL ASSESSMENT
SEARCHES
Provided, upon receipt or
written request for
multiple searches or phone
request for same day
pickup of a single search,
by City Assessing Division
identifying levied and
pending assessments.
PROCEDURES
Provide written
request and $12.00
fee per Property
Identification Number
(PID). Searches are
normally in the mail
24 hours after
receipt.
Provide verbal update by Provided the same day
phone of previously if a single certified
requested certified City or non-certified
special assessment search is requested
searches. and if picked up at
the City.
Do not provide additional
billing statements for Provided the
assessments. following work day
FEES
$12.00 per
Property
Identificatio
n Number
(PID). The
search is a
billing
statement.
Provided free
of charge if
a certified
City search
is not
requested.
Homeowner may
request a
$12.00 search
Resolution No. 7823
II.
LISTING INFORMATION
Provide, upon multiple written
or a single phone request,
printouts.
Printouts include:
PID number
Estimated Market Value
Tax information
Owner/taxpayer
Legal Description
Special assessments (levied
and pending)
Lot size
Year built
-2-
for multiple certified or for closing
non-certified search purposes.
requests
and will be available for
pickup after 3:00 p.m.
Verbal verification
(update) of City
certified levied and
pending assessments
before closing. After
identifying self, caller
will provide property
address, PID number, date
and receipt number of
search.
A phone or written
request and receipt of
$2.00.
FEES
$2.00 per PID
number or per
printed sheet.
Allow 1/2 hour before
pickup for a single
property request to
prevent waiting for
information.
Allow 24 hours from
receipt of request for
pickup of listing
information on multiple
properties.
Provide verbal updates by 'Give name, firm, address
phone of previously requested of property and PID
City printouts. number (if available) for
~, requests.
Three listing inquiries
on the following
accessible information
will be provided by phone
by the City:
PID number
', Year built
Lot size _
I School district
Legal description
Taxes
Mill rate for Richfield
Homeowners may
request a free
printout.
Provided free
of charge if --
printout is not
requested.
Resolution No. 7823 -3-
Estimated difference
between homestead and
non-homestead tax
amounts.
Fee owner/taxpayer
Market value.
Homestead status
Square footage of
residential buildings
will not appear as
listing information on
printouts unless
requested. Square
footage for rental
properties are protected
under the Data Privacy
Act; and therefore, will
not be given as listing
information.
Special assessments and
square footage of
buildings will not be
given by phone. However,
they will be given at the
City office when
requested. .Exception:
Homeowners will be given
special assessments and
square footage by phone
if they provide their
social security numbers.
Otherwise, the owner can
request a free complete
listing printout.
Give name, firm, property
address, PID number, date
of printout and receipt
number when updating
printouts.
Requested complete
listing information,
without a requested
printout, will be
partially supplied
verbally by the Assessing
Division. The Division
will orally supply
special assessments, next
year's market value (when
available), homestead
Resolution No. 7823 -4-
status, and property
characteristics.
Requesting party will be
allowed to use the
County's terminal screen;
for additional
information (only screens
!i 101,, 103, 108, 109).
Interruptions will occur
I~~ for City use. Time
', limits on the County's
terminal will be set
based on City's immediate
needs.
III.
REVIEW OF COMPARABLE
RESIDENTIAL PROPERTY RECORDS PROCEDURES FEES
Provide a field card record of I Request for more than May request
a subject property and five properties must be $.25 per copy
comparable properties. I submitted in writing and for up to five
~, include individual comparable
'~I property addresses (PID properties.
~~ numbers will help cut our
response time). Free of charge
', when personall-~•
The individual must allow writes
the City to set the time information
convenient for the City supplied by the-
to supply information on Assessing
a one-on-one basis. Division.
~ More than five comparable
properties, will be
~~ allowed to view and
record information under
', strict supervision of the
Assessing Division.
The City will not
assemble or analyze data.
IV.
REVIEW OF COMPARABLE.
COMMERCIAL, INDUSTRIAL AND
APARTMENT PROPERTY RECORDS i PROCEDURES
FEES
Provide partial field card ~!~ Request for more than
record of a subject property ', five properties must be May request
and comparable properties. ~ submitted in writing and $2.00 per cop,:-,
include individual
'', property addresses (PID Free of charge:
'~, numbers will help cut our when personal°_~.•
response time). writes
Resolution No. 7823
-5-
Because of the Data
Privacy Act, viewing the
property field cards will
be prohibited.
Confidential, private or
nonpublic data is
protected under the Data
Privacy Act.
The following
confidential data is
recorded on the property
field cards:
a. Detailed income and
expense figures;
b. Average vacancy
factors;
c. Verified net rentable
areas or net usable
areas;
d. Anticipated income and
expenses for the
current year; and
e. Projected vacancy
factor for the current
year.
The above confidential
information will be
blocked out when
photocopying field cards.
The individual must allow
the City to set the time
convenient for the City
to supply information on
a one-on-one basis.
The City will not
assemble or analyze data.
information
orally supplied
by the
Assessing
Division.
Passed by the City Council of the City of Richfield, Minnesota-this
25th day of November,-1991. L
ATTEST:
Maitin J. K rsch Mayor
Thomas P. Ferber City Clerk