90-7682R43
RESOLUTION N0. 7682
CITY FACILITIES USE POLICY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RICHFIELD,
MINNESOTA, as follows:
That effective January 1, 1991, the following shall constitute
the official City policy relating to use of the Richfield
Community Center, City Council Chambers, Golf Course Clubhouse,
Ice Arena meeting room, and Nature Center Building:
I. General Statement
All organizations, except the City Council, official City
commissions and the City staff, must complete an application and
have it approved before using the .Community Center, Council
Chambers, Golf Course Clubhouse, Ice Arena meeting room, or
Nature Center Building. Applications must be submitted as far in
advance as possible of the date for which the reservations is
requested.
II. Hours of Availability
The Community Center is available from 8:30 a.m. until 11:00 p.m.
seven days a week with the exception of national holidays. Hours
of availability of the Council Chambers, Golf Course Clubhouse,
Ice Arena, and Nature Center Building are more limited and should
be confirmed with. City staff responsible for those facilities.
Special permission may be granted by the City Manager or his duly
authorized representative, however, for requested variations. from
this designated schedule. Groups whose members are under 18
years of age may use the facilities until 9:45 p.m. and must
leave the premises by 10:00 p.m.
III. Who May Use the City Facilities
The described city facilities are available to all local
community organizations which have a membership consisting of at
least one-fourth of Richfield residents. Groups who have their
own facilities shall be allowed to use the City facilities
provided two conditions are met:
1. The organization's own facilities cannot be used.
2. The time requested does not conflict with a request made
by a group which does not have its own facilities.
Organizations not having at least one-fourth of its membership
living inside the City of Richfield, private profit-making
agencies, and fund raising events may use the facilities but are
not allowed to reserve rooms on a monthly basis.
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Resolution No. 7682
Page 2
III. Who May Use the City Facilities (continued)
City facilities are non-partisan in nature. Therefore, no city
facility may be used to suggest endorsement by the city or any of
it's facilities of any political candidate or party. Political
meetings, such as caucuses are allowed.
The City Council, official
any governmental or quasi g
meetings are sponsored by t
commission or the city staf
Council Chambers. Although
potential conflicts, it may
in order to accommodate off
ity commissions, the city staff or
vernmental organizations whose
e City Council, an official city
shall have priority the use of the
efforts will be made to avoid
be necessary to cancel reservations
cial city business.
IV. Rules and Regulations
1. Hours of use designated on the application must be adhered
to. The facility shall be opened for the applicant at the
time first indicated on the application. The facility shall
be closed and locked at the time last indicated on the
application. ',
2. The custodian shall hale complete supervisory control over
the operation of the facilities. No equipment may be
operated without his permission.
3. No banners, streamers or signs may be attached to the walls
of rooms or halls without permission of the City Manager or
his duly authorized representative. Any such attachments
which are permitted mint be removed by the group using the
facility. ',
4. Youth groups shall be
each fifteen or fewer
of youth attending and
submitted with the app
invited, the City Mana
representative and the
determine the number o
haperoned on a ratio of one adult for
outh under the age of 18. The number
the names of the chaperones shall be
ications. If the general public is
er or his duly authorized
signer of the application shall
chaperones needed.
5. The City assumes no li
illness incurred by th
6. The signer of the appl
responsible for any br
or loss of equipment.
also indicate that he
7. All buildings are desi
ility for loss, damage, injury or
users of the facilities.
cation shall be held personally
akage, damage, extra costs incurred
The signer of the application shall
as read and understands the rules.
as nonsmoking.
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Resolution No. 7682
Page 3
IV. Rules and Regulations (continued)
8. All damage must be reported to the-City Manager or his duly
authorized representative within twenty-four hours.
9. Failure to adhere to these policies and rules will be cause
for forfeiture of future privileges.
10. Cancellations by any group must be received seven days prior
to the reserved time. Any group cancelling with less than
seven days notice will be charged 10$ of the original fee.
Groups cancelling with less than 48 hours notice will be
charged 50~ of the original fee. No shows will be charged
the full original fee. Groups cancelling without seven days
notice will be given low priority in reserving future dates.
11. All areas of the City Hall except the Council Chambers,
entry corridor and restrooms are restricted from any use by
the organization using the Council Chambers.
12. Beer or intoxicating beverages are prohibited by city
ordinance in any City building, in the parking lot and --
surrounding park areas.
13. The Community Center kitchen has been equipped with a stove,
refrigerator, coffee maker, china, flatware and other items
used in the preparation of food. Only these items may be
used unless permission to use special equipment is obtained.
No kitchen facilities are available. at the Council Chambers,
Golf Course Clubhouse, Ice Arena meeting room, or Nature
Center. Groups using those facilities may provide their own
coffee and light refreshments; however, no meals are allowed
in the Council Chambers.
14. Users of the Community Center shall be responsible for
cleaning the kitchen. Soap and cleaning materials will be
provided by the City. Users of any City facility shall be
responsible for basic cleanup and pickup.
15. Each facility shall develop appropriate application
procedures for their sites. Fees shall be set annually
during the budget process.
Passed by the City Council of the City of Ricl~fieldi% ~n/~n~,sota
this 26th day of November, 1990. ~ / /
J . Qy}~ry~/ Mayor
ATTEST:
~~~, -
Thomas P. Ferber City Clerk