09-21-2020 EDA Complete AgendaECONOMIC DEVELOPMENT AUTHORITY MEETING
VIRTUAL MEETING HELD VIA WEBEX
SEPTEMBER 21, 2020
7:15 PM (IMMEDIATELY FOLLOWING THE HRA MEETING)
Call to Order
Attendance
Open Forum: Opportunity for Citizens to address the EDA on items not on the Agenda; dial phone number
612-861-0651. As you call in, a moderator will assist you.
Appr oval of t he M inut es
Approval of the minutes of the regular Economic Development Authority meeting of August 17, 2020.
AGENDA APPROVAL
1.Consent Calendar contains several separate items which are acted upon by the EDA in one motion.
Once the Consent Calendar has been approved, the individual items and recommended actions have
also been approved. No further EDA action on these items is necessary. However, any EDA
Commissioner may request that an item be removed from the Consent Calendar and placed on the
regular agenda for EDA discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A.Consideration of resolution correcting the Economic Development Authority proposed property tax levy for
payable 2021.
Staff Report No. 15
2.Consideration of items, if any, removed from Consent Calendar
RESOLUTIONS
3.Consideration of a resolution creating a second round of Economic Development Authority
administered COVID-19 Small Business Assistance Forgivable Loans and authorizing the Executive
Director and Economic Development Authority legal counsel to modify the terms of all COVID loans (both
rounds).
Staff Report No. 16
EDA DISCUSSION ITEMS
4.EDA Discussion Items
EXECUTIVE DIRECTOR REPORT
5.Executive Director's Report
CLAIMS AND PAYROLLS
6.C laims
7.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
ECONOMIC DEVELOPMENT
AUTHORITY MEETING MINUTES
Richfield, Minnesota
August 17, 2020
CALL TO ORDER
The meeting was called to order by President Supple at 7:48 p.m. via Webex.
EDA Members Mary Supple, Chair; Maria Regan Gonzalez; Sue Sandahl; Erin Vrieze
Present: Daniels; and Pat Elliott.
EDA Members None
Absent:
Staff Present: Katie Rodriguez, City Manager; John Stark, Executive Director; Julie Urban,
Housing Manager; Myrt Link, CD Accountant and LaTonia DuBois,
Administrative Assistant.
OPEN FORUM
Administrative Assistant DuBois announced live comment is now available and provided the
phone number along with instructions for submitting comments prior to the meetings. There were
no speakers.
APPROVAL OF MINUTES
M/Elliott, S/Sandahl to approve the minutes of the regular EDA meeting of June 15, 2020
Motion carried 5-0
Item #1
APPROVAL OF THE AGENDA
M/Regan Gonzalez, S/Elliott to approve the agenda.
Motion carried 5-0
Item #2
CONSIDERATION OF RESOLUTIONS APPROVING THE 2021 PROPOSED
ECONOMIC DEVELOPMENT AUTHORITY BUDGET AND TAX LEVY AND THE
2020 REVISED ECONOMIC DEVELOPMENT AUTHORITY BUDGET. (S.R. NO 14)
EDA Meeting Minutes -2- August 17, 2020
Executive Director Stark shared the EDA Budget presentation and offered explanation to
the change in the levy and how the levy is reflected on resident’s taxes and why the EDA levy was
being reduced $30,000.
City Manager Rodriguez offered further explanation regarding the tax levy and the need for
the reduction to the EDA levy.
Executive Director Stark explained how the levy affects the budget and spoke of current
reserve funds and explained changes in the 2020 budget and the proposed 2021 budget and
reviewed EDA budget highlights.
President Supple opened the phone lines for live comment on the budget; Administrative
Assistant DuBois provided the phone number for live comment.
Commissioner Vrieze Daniels inquired about why the Transformation Home Loan and
Apartment Rehab home loans under the EDA opposed to the HRA.
Executive Director Stark explained that due to restrictive HRA pooled funds the EDA was
created levied EDA taxes are less restrictive.
President Supple inquired about callers for live comment, there were no callers.
President Supple explained the change to the EDA levy for $529,190 which differs from the
amount in the agenda packet.
Commissioner Sandahl inquired about the $30,000 reduction.
Executive Director Stark explained the $30,000 would come out of the surplus.
M/Regan Gonzalez, S/Vrieze Daniels to set the EDA levy at $529,190
Motion carried 5-0
RESOLUTION NO. 24
RESOLUTION APPROVING PROPOSED 2021 ECONOMIC DEVELOPMENT
AUTHORITY BUDGET AND CERTIFYING THE 2021 TAX LEVY
M/Regan Gonzalez, S/Vrieze Daniels to approve a resolution authorizing the revision of the
2020 EDA budget.
RESOLUTION NO. 25
RESOLUTION AUTHORIZING REVISION OF THE 2020 BUDGET OF THE
ECONOMIC DEVELOPMENT AUTHORITY OF RICHFIELD
Motion carried 5-0
Item #3
EDA DISCUSSION ITEMS
Commissioner Regan Gonzalez shared gratitude for amazing work being done by the HRA
and EDA staff.
President Supple inquired about Season’s Park.
Housing Manager Urban provided an update regarding the refinance of the Season’s Park
mortgage to allow $6 Million in rehab funding and mentioned different rehab and upgrades that
were starting at Season’s Park.
EDA Meeting Minutes -3- August 17, 2020
Item #4
EXECUTIVE DIRECTOR’S REPORT
Executive Director Stark explained the efforts put forth by CD Accountant Myrt Link to put
together the budgets and thanked her for all her hard work.
Mentioned a second round of possible Covid Loans being proposed in the coming months
and asked commissioners to provide insight as to how the EDA could assist businesses.
President Supple expressed appreciation for the Covid Loan program
Item #5
CLAIMS
M/Regan Gonzalez, S/Sandahl that the following claims be approved:
U.S. BANK 7/20/2020
EDA Checks: 20451-20465 $11,463.68
TOTAL $11,463.68
U.S. BANK 8/17/2020
EDA Checks: 20466-20483 $21,283.34
TOTAL $21,283.34
Item #8
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:18 p.m.
Date Approved: September 21, 2020
Mary B. Supple
President
LaTonia DuBois John Stark
Administrative Assistant Executive Director
AGENDA SECTION:Consent Calendar
AGENDA ITEM #1.A.
S TAFF REPORT NO. 15
E CONOMIC DE V E LOP ME NT AUT HORIT Y
MEET ING
9/21/2020
RE P O RT P RE PA RE D B Y: C hris Regis, F inance D irector & Myrt L ink, C ommunity D evelopment
A ccountant
O THE R D E PA RTM E NT RE V IE W:
E X E C UTIV E D IRE C TO R
RE V IE W: J ohn S tark, E xecutive D irector
9/15/2020
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of resolution correcting the Economic Development Authority proposed property tax
levy for payable 2021.
E X E C UT IV E S UM M ARY:
At the August 17, 2020 Economic Development Authority (E D A) meeting a resolution was presented for
approval that contained the proposed tax levy for payable 2021 in the amount of $540,605.
W ithin the budget document in the E D A General Fund, budgeted revenues for property taxes was $529,790.
The amount the E D A Board changed the tax levy for payable 2021 and approved was $529,190. However,
this was incorrect. This amount of $529,790 represents the original tax levy amount of $540,605 less a 2%
uncollectible reduction. Therefore, a new resolution needs to be passed with a proposed tax levy for payable
2021 in the amount of $540,605.
RE C O M M E ND E D AC T I O N:
By motion: Adopt the attached resolution correcting the proposed tax levy for payable 2021.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
N/A
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota Statutes require adoption of a preliminary levy from each taxing authority.
C.C R IT IC AL T IMIN G IS S U E S:
As required by State Statutes, each taxing authority must certify its proposed tax levy for the
payable year 2021 to the County Auditor on or before September 30, 2020.
D.F IN AN C IAL IMPAC T:
The Proposed 2021 E D A levy represents a 2.42% decrease from the previous year ’s levy.
The levy is approximately $156,721 less than the maximum E D A levy established by law of the
.01813% of the City’s total estimated taxable market value.
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
EDA RESOLUTION NO.
RESOLUTION APPROVING PROPOSED 2021 ECONOMIC DEVELOPMENT
AUTHORITY BUDGET AND CERTIFYING THE 2021 TAX LEVY
BE IT RESOLVED by the Housing and Redevelopment Authority of the City of
Richfield, Minnesota as follows:
Section 1. The budget for the Economic Development Authority
General Fund of Richfield for the year 2021 in the amount of
$398,250 is hereby ratified.
Section 2. The estimated gross revenue of the Economic Development
Authority General Fund of Richfield from all sources, including
general ad valorem tax levies as hereinafter set forth for the year
2021, and as the same are more fully detailed in the Executive
Director’s official copy of the budget for the year 2021, in the
amount of $532,140 is hereby approved.
Section 3. There is hereby levied upon all taxable property in the City of
Richfield an ad valorem tax in 2020, payable in 2021 for the
following purposes:
Economic Development Authority $540,605
Section 4. A certified copy of this resolution shall be transmitted to the County
Auditor.
Resolution No. 24, adopted on August 17, 2020, is hereby superseded by this
resolution and is of no further effect.
Adopted by the Economic Development Authority in and for the City of Richfield,
Minnesota this 21st day of September, 2020.
Mary B. Supple, President
ATTEST:
John Stark, Executive Director
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #3.
S TAFF REPORT NO. 16
E CONOMIC DE V E LOP ME NT AUT HORIT Y
MEET ING
9/21/2020
RE P O RT P RE PA RE D B Y: J ohn S tark, E xecutive D irector
O THE R D E PA RTM E NT RE V IE W:
E X E C UTIV E D IRE C TO R RE V IE W: J ohn S tark, E xecutive D irector
9/16/2020
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of a resolution creating a second round of Economic Dev elopme nt Authority
administe re d C OV I D-19 Small Business Assistance Forgiv able Loans and authorizing the
Executive Director and Economic Development Authority legal counsel to modify the terms of all
C O V ID loans (both rounds).
E X E C UT IV E S UM M ARY:
I n response to the devastating impacts that the C OV I D-19 pandemic has has on our local business
community, the Richfield Economic Development Authority (E D A) created a local C OV I D-19 Small Business
Assistance Forgivable Loan (Loan) on April 20. This Loan program resulted in 36 loans averaging over
$3,700 each (see attached results summary).
I n J une, staff learned that grants and forgivable loans, such as those provided by the E D A, can be
reimbursed from federal Care$ Act funding. The City (and associated entities) was awarded approximately
$2.7 million in Care$ Act funding. Only those funds which are not returned to the E D A are eligible for
reimbursement. As a result, staff is recommending amending the Loan terms to provide better guidance on
which portions of the Loan would be forgivable (see attached Loan Summary). Because our understanding
of the provisions of the Care$ Act is constantly being augmented, staff is seeking authorization for authority of
the Executive Director, with written support from E D A legal counsel J ulie Eddington, to amend the terms of
the loans of the Loan program (both existing loans and any future loans).
Due to continuing need in the local business community, staff is recommending a second round of forgivable
loans. The recommendation is to provide up to $118,000 in funding to provide and/or administer loans. I f
loan amounts are similar to the first round of funding, this should assist 25-30 businesses. Based on
experiences in reviewing and awarding loans in the first round, staff is recommending that a business must
be, or become, registered with the Minnesota Secretary of State as a condition of loan approval. This would
provide a greater measure of legitimacy of a business when other documentation is lacking (as was the case
with several applicants in the first round). As the result of discussions with the City Manager and City
Department Heads, staff is recommending that the E D A seek reimbursement of 100% of costs (including staff
time) already expended in the first round of providing the C OV I D-19 Small Business Assistance Forgivable
Loan and reimbursement of at least 70% of the costs for this second round. The E D A has funding available
in its Business Assistance budget line item to fund the remaining 30% ($35,400).
RE C O M M E ND E D AC T I O N:
By motion: Approve a resolution amending the terms of the Economic Development Authority
administered C O V ID-19 Small Business Assistance Forgivable Loans and authorizing a second round
of loans.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The impacts of the global pandemic on local businesses is unprecedented.
The first round of loans (authorized by the E D A on April 20, 2020) were administered without any
major issues.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota state statutes give Economic Development Authorities the ability to provide business
loans, including forgivable loans.
C.C R IT IC AL T IMIN G IS S U E S:
I n order to be eligible for reimbursement with Federal Care$ Act funding, costs must be incurred
by November 15, 2020.
D.F IN AN C IAL IMPAC T:
I t is hoped that 100% of the first round will be reimbursed by Federal Care$ Act funds. Only
those loan funds which the E D A does not forgive (and would therefor be returned to the E D A as
repayment by loan recipients) is not eligible for federal reimbursement.
Similarly, Care$ Act funding would be sought for at least 70% of round two funding.
The E D A has sufficent funding available in its Business Assistance programming to absorb the
remaining 30% for round two ($35,400).
E.L E GAL C ON S ID E R AT ION:
E D A legal counsel (J ulie Eddington of Kennedy & Graven) prepared the resolution under
consideration and has been consulted in all aspects of this loan program.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Do not authorize the use of funds as recommended.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
C O V ID L oan Recipient S ummary B ackup Material
C ovid L oan Round 2 - rules/procedures B ackup Material
RICHFIELD ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. ______
RESOLUTION IMPLEMENTING A COVID-19 SMALL BUSINESS ASSISTANCE FORGIVABLE
LOAN PROGRAM
WHEREAS, the spread of COVID-19 in the United States and Minnesota has raised serious public
health concerns and resulted in a great deal of uncertainty, and much remains unknown about the virus and
how it spreads; and
WHEREAS, on March 11, 2020, the World Health Organization determined that the COVID-19
outbreak constitutes a pandemic, and on March 13, 2020, President Trump declared a national state of
emergency as a result of the pandemic; and
WHEREAS, on March 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-01
declaring a state of peacetime emergency to address the COVID-19 pandemic in Minnesota, which triggered
activation of the emergency management plan of the City of Richfield, Minnesota (the “City”) and enabled
the City to exercise its emergency powers; and
WHEREAS, the Governor has subsequently issued additional Executive Orders to combat the
impacts of COVID-19 within the State of Minnesota, which include closures of schools, bars, restaurants, and
other places of public accommodation, and directing Minnesotans to stay at home (with exceptions for
obtaining necessary supplies, healthcare and similar needs) unless they are engaged in critical sector work;
and
WHEREAS, on March 16, 2020, the Mayor of the City issued a proclamation declaring a local
emergency invoking the City’s emergency plan and authorizing other appropriate community containment
and mitigation strategies and authorizing city staff to take actions deemed necessary to protect the public
health and safety; and
WHEREAS, the Richfield Economic Development Authority (the “Authority”) has the power of a
housing and redevelopment authority and an economic development authority and may provide forgivable
loans to businesses for purposes of preventing blight and preventing substantial and persistent
unemployment; and
WHEREAS, on April 20, 2020, the Authority approved the COVID-19 Small Business Assistance
Forgivable Loan Program (the “COVID-19 Loan Program”) to assist area businesses with the expenses
incurred and specifically caused by the impact of the pandemic and the Governor’s Emergency Executive
Orders; and
WHEREAS, in order to continue to retain small businesses in the City, the Authority has determined
to create a second round of the COVID-19 Small Business Assistance Forgivable Loan Program (the
“COVID-19 Loan Program”) to assist area businesses with the expenses incurred and specifically caused by
the impact of the pandemic and the Governor’s Emergency Executive Orders; and
WHEREAS, the second round of the COVID-19 Loan Program is expected to be funded in an
amount of up to $118,000; and
2
WHEREAS, revised guidelines for the second round of the COVID-19 Loan Program are on file
with the Executive Director and have been presented before the Board of Commissioners of the Authority;
and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Richfield
Economic Development Authority as follows:
1. The implementation of the second round of the COVID-19 Loan Program by the Authority
is hereby approved.
2. The Executive Director of the Authority and the Authority’s legal counsel shall have the
discretion to make changes to the loan program guidelines and the loan program documents as needed to
conform with the most recent guidance for the use of CARES Act funds and to conform the COVID-19 Loan
Program to the needs of the small businesses in the City of Richfield.
3. This resolution shall be in full force and effect as of the date hereof.
Adopted by the Richfield Economic Development Authority this 21st day of September, 2020.
Mary B. Supple, President
John Stark, Executive Director
3
RC260-1 (JAE)
648347v1
Richfield COVID Business Loans
Of the 38 applications received, 36 loans were issued.
Of the 2 not funded, one was ineligible (not a Richfield business) and one needs to provide additional information.
$132,400 in loans was awarded for an average loan of $3,725.
5 businesses received the maximum $7,500 loan.
22 (61%) of the loans were made to businesses with a physical commercial space in Richfield.
14 (40%) of the loans were to home-based/non-physical location businesses.
24 (67%) loans were made to women-owned business
10 (28%) loans were made to minority-owned businesses (and all 10 of these were also women-owned)
14 (39%) of the businesses were sole-proprietorships.
21 (58%) businesses had at least one part-time employee and represented a total of 181 owners and employees
(134.5 FTEs).
A wide variety of business types were represented:
6 Health Care-related
6 Retail/wholesale Sales
5 Restaurants
5 Fitness/Dance
3 Consultants/Independent Contractors
2 Hair Salons
2 Construction-related contractors
2 Pet Service-related
2 Music-related
1 Service
1 Real Estate
1 Child Care
Richfield Economic Development Authority
September, 2020
1 | P a g e
Richfield Economic Development Authority
COVID-19 Small Business Assistance Forgivable Loan (Round 2)
Funding: $__________
Loan/Grant Amount: $2,500 for first employee + $500 for each add’l employee up to $7,500
Eligible Businesses:
a. Businesses continuously operating in Richfield for at least a 12-month period (from March
1, 2019 to March 1, 2020).
b. Businesses with no more than 25 FTE Employees as of January 2020.
c. For-profit businesses only (public agencies or nonprofit organizations are not eligible).
d. Business must be registered as a business with the Minnesota Secretary of State (or do so
prior to the awarding of funds).
e. Businesses that have not already received a Richfield EDA Forgivable Loan in 2020.
f. Businesses who primarily sell pawned merchandise, guns, tobacco or vaping products are
not eligible.
g. For purposes of counting employees toward the grant reward:
a. The owner(s)/manager(s) of the business shall count first employees
b. Employees who are provided with a W2 from a Richfield employer can be
counted toward the total;
c. Employees who are provided with a 1099 from a Richfield employer can be
counted toward the total only if they are not eligible to apply for a Richfield
COVID-19 Forgivable Loan as self-employed contractors (eligibility would
require them to have a Richfield address as their business address and would
need to have been in business in Richfield continuously from 3/19 to 3/20). If a
business is to include 1099 employees toward their loan application, the name
and mailing address of any 1099 employee must be included in the application.
d. An employee must work more 32 hours or more per week for at least 3 months to
be considered a full-time employee.
Consideration of applications will be weighted with more preference given to those who:
• Were impacted by Minnesota Executive Order 20-04, 20-08, and 20-09; including (but
not limited to):
a. Restaurants
b. Coffee Houses and Cafes
c. Beauty Salons, Barber Shops, Nail Salons, Spas, etc.
d. Medical or Dental facilities primarily performing elective procedures
e. Fitness Centers and Recreational Facilities
• Have operated in Richfield the longest
• Owner/General Manager is a Richfield Resident
• Can demonstrate a high number or percentage of employees are Richfield residents
• Can demonstrate some extraordinary hardship related to COVID-19
• Can demonstrate that the business contributed to the fight against COVID-19 (by
providing PPE’s, cleaning supplies, childcare to essential workers, etc.)
• Is a woman or minority owned business
2 | P a g e
Loan Terms
• Loan shall be documented by a Loan Agreement.
• 0% interest accrual until 12/31/21; 2.25% APR thereafter with biannual payments of
12.5% of the principal due every 6 months beginning 1/31/22.
• Up to 100% forgiven upon evidence that the business has incurred commensurate
expenses in the following after receiving it’s EDA loan funding:
o COVID Expenses (PPE’s, cleaning supplies, etc.)
o Payroll Expenses
o Capital Improvements visible from a public street
o Other expenses as detailed and approved in the loan application documents
And/Or
• Up to 100% forgiven by 12/31/21 if the business is operational for at least 9 consecutive
weeks in 2021
• In circumstances deemed by the EDA Board to constitute a hardship, a portion or the
entirety of the remaining loan balance may be forgiven after 12/31/21.
• The loan proceeds may be considered taxable income by the federal and/or state
government.
The EDA COVID-19 Forgivable Loan is being considered at the discretion of the Richfield
Economic Development Authority (EDA) and should not be considered as an entitlement.
Data Privacy
The EDA is subject to Minnesota Statutes Chapter 13 (the “Minnesota Government Data Practices
Act”). Under the Minnesota Government Data Practices Act, when businesses apply for a loan
from the EDA, the financial information about the business, including credit reports; financial
statements; net worth calculations; business plans; income and expense projections; balance
sheets; customer lists; income tax returns; and design, market, and feasibility studies not paid for
with public funds are all private data. However, once the business receives a loan from the EDA,
the information provided will be public data, except that the following data remain private:
business plans; income and expense projections not related to the financial assistance provided;
customer lists; income tax returns; and design, market, and feasibility studies not paid for with
public funds.