02-09-10 agenda packetCITY OF RICHFIELD, MINNESOTA
TUESDAY, FEBRUARY 9, 2010
SPECIAL CITY COUNCIL WORKSESSION
CITY HALL COUNCIL CHAMBERS
6700- PORTLAND AVENUE
5:30 P.M.
AGENDA
Call to order
Roll call
1. Discussion with local legislators
Notes:
Adjournment
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS
6700 PORTLAND AVENUE
7:00 P.M.
AGENDA
INTRODUCTORY PROCEEDINGS
Call to order
Roll call
Open forum (15 minutes maximum)
Each speaker is to keep their comment period to three minutes to allow sufficient time for
others. Comments are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
Pledge of Allegiance
Approval of minutes of (1) Regular City Council Meeting of January 12, 2010; (2) Special
City Council Meeting, of January 26, 2010; and (3) Special City Council Worksession of
January 26, 2010
PRESENTATION
1. Presentation of 2009 Police Officer of the Year award to City of Richfield Police Officer
Jeff Hatzenbeller (Council Memo No. 18) l
COUNCIL DISCUSSION
2. Council discussion
• Girl Scout Cookie Care & Share
• Hats Off to Hometown Hits
Notes:
AGENDA APPROVAL
3. Council approval of agenda
CONSENT CALENDAR
4. Consent Calendar contains several separate items, which are acted upon by the City
Council in one motion. Once the Consent Calendar has been approved, the individual
items and recommended actions have also been approved. No further Council action is
necessary. However, any Council Member may request that an item be removed from
the Consent Calendar and placed on the regular agenda for Council discussion and
action. All items listed on the Consent Calendar are recommended for approval.
A. Consideration of approval of purchase of four new Ford Crown Victoria police squad
cars from Elk River Ford, Inc. in amount of $90,826.44, plus tax S.R. No. 27
Notes:
5. Consideration of items, if any, removed from Consent Calendar
Notes:
PUBLIC HEARING
6. Public hearing regarding resolution authorizing use of funds for 2010 Urban Hennepin
County Community Development Block Grant Program
Staff Report No. 28
Notes:
CITY MANAGER'S REPORT
7. City Manager's report
Notes:
8. .Claims and payrolls
Open forum (additional 15 minutes if more time needed after first Open Forum and by
majority vote of the City Council)
Each speaker is to keep their comment period to three minutes to allow sufficient time for
Others. COmmentS are to be an opportunity to address the Council on items not on the agenda.
Individuals who wish to address the Council must have registered prior to the meeting.
Notes:
9. Special City Council Closed Executive Session in Executive Conference Room regarding
City Manager annual performance evaluation
10. Reconvene Regular City Council Meeting in Council Chambers
RESOLUTION
11. Summary report of City Manager's annual performance evaluation for 2009 and
consideration of resolution amending employment agreement between City of Richfield
and City Manager Steven L. Devich for 2010
Staff Report No. 29
Notes:
12.Adjournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the City Clerk at 612-861-9738.
richfield: February 2010
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CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 12, 2010
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation Services
Director; Chris Regis, Finance Manager; Kristin Asher, City Engineer;
Dave Conrads, Building Maintenance Supervisor; Pam Dmytrenko,
Assistant to the City Manager; Chris Link, Street Maintenance Supervisor;
Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
Item #1 APPROVAL OF MINUTES
M/Sandahl, S/Fitzhenry to approve the minutes of (1) Regular City Council Meeting of
.December 8, 2009.
Council Meeting Minutes -2-
Motion carried 5-0.
January 12, 2010
Item #2 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
• RICHFIELD BICYCLE MASTER PLAN TASK FORCE APPOINTMENTS
Council Member Elliott acknowledged the individuals who were interviewed on Saturday for
advisory commission appointments.
Mayor Goettel acknowledged the great snow plowing efforts in Richfield.
Council Member Fitzhenry acknowledged the recent public health flu clinic.
Council Member Sandahl acknowledged the award of a Hennepin County grant to the City
to be used to complete the Lincoln Athletic Complex project.
Tom Rublein, representative, announced the January 23 Remodeling Fair.
Mayor Goettel expressed concern about the Transportation Commission forming a Bicycle
Master Plan Task Force and that this procedural process may set a precedent because typically
the City Council creates a task force and its membership.
City Engineer Asher explained the bikeway trail planning history and rationale for forming a
task force.
Council Member Sandahl stated a variety of task forces have been established and the
membership has been formed with different approaches. She also suggested the process be
expedited because of funding timelines depending upon the situation.
Council Member Elliott expressed concern regarding perception and did not support the
task force formed by the Transportation Commission.
The City Council consensus was to have recommendations for the formation of task forces
be presented to the City Council in advance with the City Council deciding on how to proceed.
The City Council consensus was to have the Bicycle Master Plan Task Force proceed as
planned. with continual feedback provided to the City Council, including membership composition
and representation and public involvement.
Council Member Sandahl reported on the November 2009 National League of Cities
Conference she attended.
Mayor Goettel reported that the Regional Council of Mayors request to have a resolution
supporting complete streets. She added she will provide information to the City Council prior to it
being in a City Council agenda for consideration.
Item #3 COUNCIL APPROVAL OF AGENDA
Council Meeting Minutes -3-
Mayor Goettel added Item #10B -Advisory commission appointments.
M/Sandahl , S/Goettel to approve the agenda as amended.
Motion carried 5-0.
January 12, 2010
Item #4 CONSENT CALENDAR
A. Consideration of approval of designating available Department Director or Assistant to the
City Manager as Acting City Manager in 2010 in event City Manager is absent from City
S.R. No. 2
B. Consideration of approval of resolution regarding City Council Member attendance at City
Council meetings for 2010 S.R. No. 3
RESOLUTION NO. 10329
RESOLUTION REGARDING ATTENDANCE
BY COUNCIL MEMBERS AT COUNCIL MEETINGS
This resolution appears as Resolution No. 10329.
C. Consideration of approval of resolution designating for Richfield Sun-Current as official
newspaper for City of Richfield for 2010 S.R. No. 4
RESOLUTION NO. 10330
RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2010
This resolution appears as Resolution No. 10330.
D. Consideration of approval of resolutions designating official depositories, including approval
of collateral, for City of Richfield for 2010 S.R. No. 5
RESOLUTION NO. 10331
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD
FOR THE YEAR 2010
This resolution appears as Resolution No. 10331.
RESOLUTION NO. 10332
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN
ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES
FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS IN 2010
This resolution appears as Resolution No. 10332.
RESOLUTION NO. 10333
Council Meeting Minutes -4- January 12, 2010
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
CITY OF RICHFIELD FUNDS IN 2010
This resolution appears as Resolution No. 10333.
E. Consideration of approval of resolution authorizing use of City credit card by City
employees otherwise authorized to make purchases on behalf of City S.R. No. 6
RESOLUTION NO. 10334
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY
EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES
ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2010
This resolution appears as Resolution No. 10334.
F. Consideration of approval of resolution authorizing acceptance of $.1,500 grant from
Richfield Foundation for Public Safety/Police; 2010 Cinco de Mayo celebration S.R. No. 7
RESOLUTION NO. 10335
RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC
SAFETY/POLICE TO ACCEPT A GRANT OF $1,500 FROM THE
RICHFIELD FOUNDATION TO FUND THE 2010 CINCO DE MAYO
CELEBRATION IN RICHFIELD
This resolution appears as Resolution No. 10335.
G. Consideration of approval of resolution authorizing acceptance of $1,500 grant from Wal-
Mart, 715 East 78th Street, Bloomington, MN for funding Richfield Police canine unit S.R.
No. 8
RESOLUTION NO. 10336
RESOLUTION AUTHORIZING RICHFIELD/POLICE TO RECEIVE
GRANT FUNDS FROM WAL-MART, BLOOMINGTON, TO ASSIST
THE RICHFIELD POLICE CANINE UNIT WITH THE MAINTENANCE
AND CARE OF THE TWO RICHFIELD CANINES
This resolution appears as Resolution No. 10336.
H. Consideration of approval of 2010 contract with City of Bloomington for Public Health
Emergency Response I-II-III grant activities as required by Centers of Disease Control
through MN Department of Health for vaccination clinics, supplies and planning for mass
dispensing within community relating to H1N1 S.R. No. 9
I. Consideration of approval of 2010 contract with City of Bloomington using federal grant
funds distributed by federal grant from Centers for Disease Control to provide public health
emergency preparedness/bioterrorism services and development of response system S.R.
No. 10
J. Consideration of approval of continuation of agreement for 2010 with City of Bloomington
for provision of public health nursing services for City of Richfield S.R. No. 11
Council Meeting Minutes -5- January 12, 2010
K. Consideration of approval of continuation of plumbing and mechanical inspections and
code enforcement contract for 2010 with City of Bloomington for inspection services for
Richfield S.R. No.12
L. Consideration of approval of continuation of agreement for 2010 with City of Bloomington
for food inspection services for Richfield S.R. No. 13
M/Sandahl, S/Wroge to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 CONSIDERATION OF WORK PROPOSAL FROM HOWARD R. GREEN
COMPANY TO COMPLETE DESIGN AND FACILITATE PUBLIC
INVOLVEMENT FOR TWO PEDESTRIAN/BICYCLE ROUTES AT COST NOT
TO EXCEED $32,372.44 S.R. NO. 14
Council Member Sandahl presented Staff Report No. 14.
City Engineer Asher stated the design may be a designated route not necessarily a trail
connection. She added the funds need to be spent by the end of 2010.
Council Member Wroge questioned the bike route connections with Minneapolis.
City Engineer Asher explained the City is in discussions with Minneapolis and MnDOT.
City Engineer Asher also stated Howard R. Green includes an active public involvement
process.
M/Sandahl, S/Fitzhenry to approve the work proposal from Howard R. Green Company to
complete design and facilitate public involvement for two pedestrian/bicycle routes at cost not to
exceed $32,372.44.
Motion carried 5-0.
Item #7 CONSIDERATION OF DESIGNATING COUNCIL LIAISON APPOINTMENTS
TO VARIOUS METROPOLITAN AGENCIES AND CITY ADVISORY
COMMISSIONS S.R. NO. 15
Council Member Elliott presented Staff Report No. 15.
Council Meeting Minutes -6- January 12, 2010
M/Goettel, S/Sandahl to approve designating City Council liaison appointments for 2010 to
various metropolitan agencies and city advisory commissions.
Debbie Goettel Representative
Pat Elliott Alternate
Metro Cities Fred Wroge Alternate
Tom Fitzhenry Alternate
Sue Sandahl Alternate
Ci
i Debbie- Goettel Representative
t
es
League of Minnesota
Sue Sandahl
Alternate
it
C Tom Fitzhenry Representative
tee,
omm
N.O.LS.E. Oversight
Pam Dmytrenko Alternate
Tom Fitzhenry Representative
N.O.I.S.E
Debbie Goettel
Alternate
i
i Sue Sandahl Liaison
on
ss
Transportation Comm Tom Fitzhenry Alternate
Sue Sandahl Liaison
I-35W Solutions Alliance .Pat Elliott Alternate
Mike Eastling Alternate
Sue Sandahl Liaison
494 Corridor Commission Pat Elliott Alternate
Kristin Asher Alternate
i
i Pat Elliott Liaison
on
Planning Comm
ss
Debbie Goettel
Alternate
i
i
i
i
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S Fred Wroge Liaison
on
omm
ss
erv
ces
Commun
ty
Pat Elliott
Alternate
l
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d
f H Debbie Goettel Liaison
o
ea
t
Advisory Boar Tom Fitzhenry Alternate
i
i
h
C Pat Elliott Liaison
ss
on
ts
omm
Human Rig Debbie Goettel Alternate
i
i
i
C Pat Elliott Liaison
omm
ss
on
ty
Friendship C
Sue Sandahl
Alternate
i
i Debbie Goettel Liaison
on
Arts Comm
ss
Sue Sandahl
Alternate
City Hall Task Force All Council Members
Tom Fitzhenry Liaison
Property Excellence Task Force
Fred Wroge
Alternate
Richfield Community Human
Services Plannin Council Debbie Goettel Representative
F
WL B
d Debbie Goettel Representative
oar
O Fred Wroge Alternate
Council Meeting Minutes -7-
January 12, 2010
Fred Wroge Representative
Southwest Cable Commission Steve Devich Representative
Sue Sandahl Alternate
Richfield Historical Society Debbie Goettel Representative
Pat Elliott Representative
Richfield School District Fred Wroge Alternate
Motion carried 5-0.
Item #8 CONSIDERATION OF DESIGNATING COUNCIL MEMBER(S) TO ATTEND
MARCH 2010 NATIONAL LEAGUE OF CITIES CONGRESSIONAL
CONFERENCE; JULY 2010 N.O.I.S.E. CONFERENCE; AND NOVEMBER 2010
NATIONAL LEAGUE OF CITIES CONGRESS OF CITIES CONFERENCE S.R.
NO. 16
Council Member Fitzhenry presented Staff Report No. 16.
Mayor Goettel requested the City Council consider designating her to attend the March 2010
National League of Cities Congressional Conference because of transportation discussion
opportunities with Minnesota Congressional Representatives.
Council Member Wroge expressed concerns regarding budget constraints.
The City Council consensus was to reserve the designation for additional conferences for a
future discussion.
M/Sandahl, S/Elliott to authorize Mayor Goettel to attend the March 2010 National League of
Cities Congressional Conference and reserve to a later date the designation of City Council
Member(s) to attend the July 2010 N.O.I.S.E. Conference and the November 2010 National League
of Cities Congress of Cities Conference.
Motion carried 5-0.
Item #9 CONSIDERATION OF BID MINUTES/TABULATION AND AWARD OF
CONTRACTS AS RECOMMENDED BY STAHL CONSTRUCTION FOR NEW
RICHFIELD MUNICIPAL CENTER S.R. NO. 17
Council Member Wroge presented Staff Report No. 17.
Dale Sonnichsen, Stahl Construction, discussed the bidding process.
Council Member Sandahl questioned the stormwater holding change.
Public Works Director Eastling explained the change is to a more traditional stormwater
holding working with land grades rather than underground.
Council Meeting Minutes -8- January 12, 2010
Mayor Goettel expressed concern regarding the rejection of the add-alternate bids for the
vertical fins and humidification because of the impact on indoor air quality and suggested cost
suggestions be looked at other areas instead.
Council Member Sandahl agreed with Mayor Goettel and added there is potential energy
savings and the better quality of employee space.
Mike Cox, WOLD Architects, stated humidification could be included in the HVAC re-bid. He
added there is a significant amount of energy usage with humidification.
Council Member Elliott suggested the recommendation from Stahl Construction and City
staff be accepted, HVAC re-bid include humidification, and the vertical sun fins be revisited later.
Council Member Fitzhenry stated cost should not be sacrificed at the expense of
employees.
Steve Orfield, Orfield Laboratories, stated building performance standards need to be met.
The expense for the vertical sun. fins will provide better comfort. Budget reductions should not be
made from work space areas because of the impact on the quality of living in the building.
Mr. Sonnichsen stated the vertical sun fins could be added as a change order on the glazing
contract.
Mr. Sonnichsen discussed the current bid climate, tight margins, and work scope of the
project. He added that he believed a good value was received on the items bid.
City Manager Devich discussed the changes in the building footprint with the Orfield
Laboratories work and meeting with WOLD and City staff added to increased costs; including the
LOGIS computer requirement, moving the radio tower, and stormwater holding. The bids awarded
tonight are what is in the scope of work.
M/Wroge, S/Goettel to approve the following:
1) Accept the bids as recommended by Stahl Construction Company on the attached
report in the amount of $7,855,415.
2) Reject and re-bid contracts #02 asphalt paving' #03 site concrete; #35 visual display
boards & cases #46 HVAC & controls and #47 electrical as recommended by Stahl
Construction Company.
3) Accept the deduct-alternate bid #5 storm sewer system.
4) Accept add-alternate bid #1, terrazzo flooring upgrades.
5) Reject the add-alternate bid #3 landscape upgrades
6) Reserve bid #2 vertical sun fins as a possible change order
7) Include bid #4 humidification in bid #46 HVAC & controls re-bid
Motion carried 5-0.
City Attorney Heine clarified that the glazing contract was awarded this evening without the
fins, which may be considered later as a change order.
Item #10 CONSIDERATION OF DESIGNATING MAYOR PRO TEMPORE FOR 2010 S.R.
NO. 1
Council Meeting Minutes -9- January 12, 2010
Mayor Goettel presented Staff Report No. 1.
M/Goettel, S/Elliott to approve designation ofi Sue Sandahl as Mayor Pro Tempore for 2010.
Motion carried 5-0.
Item #10B CONSIDERATION OF APPOINTMENTS TO CITY ADVISORY COMMISSIONS
Council Member Sandahl presented proposed appointments to City advisory commissions.
M/Sandahl, S/Wroge to approve the following appointments to the City advisory
commissions:
ADVISORY BOARD OF HEALTH
Name Term Expires
Dennis Callmie January 31, 2013
Matt Tietje January 31, 2013
Jennifer Turrentine January 31, 2013
ARTS COMMISSION
Name Term Expires
Debra Casseroti January 31, 2013
Peter Dysart January 31, 2013
Judith Goebel January 31, 2013
Melissa Huybrecht January 31, 2013
COMMUNITY SERVICES COMMISSION
Name
Daniel Edgerton
Robert Shotwell
Sarah Till
Term Expires
January 31, 2013
January 31, 2013
January 31, 2013
FRIENDSHIP CITY COMMISSION
Name
Roger Swanson
Tracy Hollenbeck
Term Expires
January 31, 2013
January 31, 2013
HUMAN RIGHTS COMMISSION
Name Term Expires
Molly Darsow January 31, 2013
Michael Sharkey January 31, 2013
PLANNING COMMISSION
Name Term Expires
Robert Hall January 31, 2013
Maureen Scaglia January 31, 2013
David Kitzenberg January 31, 2013
Council Meeting Minutes -10- January 12, 2010
TRANSPORTATION COMMISSION
Name
Tim Carter
Gary Ness
Andrew Wittenberg
Term Expires
January 31, 2013
January 31, 2013
January 31, 2013
Motion carried 5-0.
Item #11 CITY MANAGER'S REPORT
• TUESDAY, FEBRUARY 9 SPECIAL CITY COUNCIL WORKSESSION
(ANNUAL CITY COUNCIL/CITY STAFF GOALSETTING SESSION)
• MUNICIPAL CENTER COUNCIL CHAMBERS AUDIO VISUAL DESIGN
City Manager Devich requested direction regarding the audio-visual design because Orfield
Laboratories has requested an additional contract or if he should seek quotations from other to seek
the lowest bidder.
Mr. Orfield explained the services he has already provided and the services he is proposing
to perform, including preparing the design bid process to procure the Council Chambers sound
system. He suggested not using avendor-based system with no independent benchmarking.
Council Member Sandahl suggested spending the funds and getting the audio-visual done
right.
Mayor Goettel agreed on not using a vendor.
Council Member Elliott questioned the scope of work being proposed by Mr. Orfield.
City Manager Devich discussed the potential use of the cable television fund to purchase
audio-visual equipment and not project funds.
The City Council consensus was to have Orfield Laboratories provide a proposal to the City
Council for consideration at a meeting.
City Manager Devich discussed scheduling the annual goalsetting session.
City Manager Devich discussed scheduling the annual meeting with local legislators.
Council Meeting Minutes -11- January 12, 2010
Item #12 CLAIMS AND PAYROLL
M/Sandahl, S/Wroge that the following claims and payrolls be approved:
U.S. BANK 12-22-09
A/P Checks: 191.005 - 191362
PAYROLL 62928 - 63236; 41464 - 41466
$ 1,491,680.24
$ 488,761.62
TOTAL
U.S. BANK 01-12-10
A/P Checks: 191363 - 191806
PAYROLL 63237 - 63853
TOTAL
Motion carried 5-0.
OPEN FORUM
None.
$ 1,980,441.86
$ 2,558,443.28
$ 1,012,597.27
$ 3,571,040.55
The City Council meeting was adjourned by unanimous consent at 9:10 p.m.
Date Approved:
Debbie Goettel
Mayor
Cheryl Krumholz
Recording Secretary
Steven L. Devich
City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
' ~ Special City Council Meeting
Advisory Board/Commission
Applicant Interview
January 26, 2010
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 5:30 p.m. in the City Hall. Executive
Conference Room.
ROLL CALL
MEMBERS PRESENT: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and
Tom Fitzhenry.
INTERVIEW OF APPLICANTS
The City Council conducted interviews of the following applicants for appointment to City
Advisory Boards and Commissions:
Ellen Stinger
Craig Osten
Ron Wilson
ADJOURNMENT
The meeting was adjourned by unanimous consent at 5:56 p.m.
Date Approved:
Cheryl Krumholz
Recording Secretary
Debbie Goettel
Mayor
Steven L. Devich
City Manager
J
CITY COUNCIL MINUTES
Richfield, Minnesota
Special Worksession
January 26, 2010
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 6:04 p.m.
ROLL CALL
Council Members
Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Sue Sandahl; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
John Stark, Community Development Director; Christine Costello;
Community Development Coordinator; Robert Hintgen, Utility
Superintendent; and Cheryl Krumholz, Recording Secretary.
Item #1 PRESENTATION BY MICHAEL DEVELOPMENT AND ST. CROIX REAL ESTATE
REGARDING POTENTIAL DEVELOPMENT OF WOODLAKE PLAZA (COUNCIL
MEMO N0.5)
Community Development Director Stark stated on October 27, 2009, Michael Development
and St. Croix Real. Estate. made a presentation at a City Council Worksession regarding their
proposed development at 6401 Lyndale Avenue. At that Worksession, members of the Gity
Council requested that the developers provide more detailed information regarding their proposal.
As a response to that request, Michael Development and St. Croix Real Estate have
submitted a detailed project proposal with supporting documentation..
Terry McNellis, developer, and Paul Keely, architect from Collage Urban Design Studios,
made a presentation including:
• A description of the history of the existing retail center;
• An explanation of the difficulties the owners have experienced in their recent efforts to
market/lease retail space;
• A description of the proposed multi-family housing project and the financing that is
being sought;
• Maps of the general area, comprehensive planning in the area and zoning in the area;
• Architectural drawings of the proposed project;
• A market study and supplemental market study;
Special Worksession Minutes -2- January 26, 2010
• A sources and uses statement showing project funding; and
• Tax Increment Financing projections.
Council Member Wroge expressed concern regarding affordable housing units, parking
issues, anticipated transit use, potential over occupancy and tax increment financing assistance.
Council Member Sandahl stated it was not appropriate to tell the developer there is not
enough parking when the City Code has been met.
Community Development Director Stark explained the parking space range per unit as
defined in the code. In the past, a parking study is completed to obtain realistic expectations. He
added daytime parking space appears to be the issue, not the evening, in mixed-use
developments.
Council Member Elliott stated there needs to be a balance, which always has risks between
recognizing public transportation alternatives or multiplying parking space requirements.
Mayor Goettel said the move is in the direction of public transportation use but .Metro
Transit service is limited.
Council Member Wroge stated that he believed the developer meets the minimum not
maximum parking requirements and then requests public financing assistance.
Mayor Goettel said tax increment financing assistance is difficult for her to accept because
of budget issues and this is a prime real estate location, especially if the area in 66th
Street/Lyndale Avenue changes.
Rebecca Kurtz, Ehlers & Associates, reviewed an estimated summary tax analysis for the
proposed redevelopment, including the HRA administrative fee.
Council Member Wroge requested a Council Memo be provided on the estimates. He
added there is a reduction in the City portion of the taxes.
Mayor Goettel asked about the lender's commitment on the project.
Mr. McNellis explained if no tax increment financing assistance is provided, the lender will
not underwrite the project funding.
Council Member Sandahl stated she liked the appearance of the development and was
supportive of seeing more. She expressed her comfort with the funding because the total taxes is
in excess of what the City now receives, even if some of it is shifted to the HRA.
Council Member Elliott agreed with Council Member Sandahl to move forward
Mayor Goettel stated she did not agree with tax increment financing assistance.
Council Member Wroge expressed support for the idea of the project but not for tax
increment financing assistance because there are too many tax increment districts with tax funds
not coming back to the City.
Community Development Director Stark explained the Housing District tax increment
financing district requirements.
Special Worksession Minutes -3- January 26, 2010
The City Council consensus was that due to lack of time, discussion of the proposed
redevelopment should be continued to a future City Council Worksession.
r
Item #2 DEMONSTRATION OF NEW SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) UTILITY SYSTEM AND DISCUSSION OF POSSIBLE
CAPITAL INVESTMENTS AT WATER.TREATMENT PLANT (COUNCIL MEMO
NO. 6)
Discussion of this item was postponed to a future Worksession.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:57 p.m.
Date Approved:
Debbie Goettel
Mayor
Cheryl Krumholz
Recording Secretary
Steven L. Devich
City Manager
AGENDA SECTION: CONSENT
AGENDA ITEM # . 4A
REPORT # 27
~- STAFF REPORT
CITY COUNCIL MEETING
- FEBRUARY 09,.2010
REPORT PREPARED BY:
MARK HALL, FLEET AND PARK
MAINTENANCE SUPERVISOR
NanrE, TITLE
DEPARTMENT DIIZECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Consideration of the purchase of four squad cars.
I. RECOMMENDED ACTION:
By Motion: Approve a purchase order to Elk River Ford Inc. in the
sum of $90,826.44 plus tax, for four new squad cars.
II. BACKGROUND
Units 2643, 2645, 2750, and 2751 being used by the Public Safety Department are
scheduled to be replaced in 2010. These four units are 2006 and 2007 Ford Crown
Victoria's.
These squads are replaced on a three-year rotation, with a current average mileage
of 57,500 miles. -The projected average mileage for the August replacement will be
70,000 miles: The mileage, however, is not a true indication of the number of hours
on the engine, because of excessive idle time that occurs.
These units are fully depreciated and will be replaced with Ford Crown Victoria's.
Purchase of the new vehicles has been coordinated through_the State of Minnesota
Cooperative Purchasing Program.
III. BASIS OF RECOMMENDATION
02091Osquads
A. POLICY
• Elk River Ford Inc. has the state contract on the Minnesota State patrol
cars.
The City of Richfield participates in the Minnesota State Cooperative
Purchasing Program.
B. CRITICAL TIMING ISSUES
• Approval at the February 09, 2010 Council meeting will facilitate
delivery of the new squad cars.
C. FINANCIAL
• Upon delivery of the vehicles, charges for transfer of police equipment
such as radios and logo applications will be deducted from the.
remaining funds budgeted for this purchase.
• .$115,000 for the purchase of these vehicles is in the Central Garage
2010 Budget (61000-7500): _
D. LEGAL
• When the purchase of materials, merchandise, equipment, or
construction exceeds $25,000, authority to purchase shall be
submitted to the City Council for consideration.
E. ENVIRONMENTAL CONSIDERATIONS
• None
IV. ALTERNATIVE RECOMMENDATION(S~
• Council may delay approval to a later meeting. Delayed approval, however,
will result in delayed delivery.
• No action by Council on this purchase will eventually compromise safety for
police officers driving old squad cars.
V. ATTACHMENTS
• None
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
AGENDA SECTION: pIIBLIC HEARING
AGENDA ITEM # 6
REPORT # 28
~~ STAFF REPORT
CITY COUNCIL MEETING
FEBRUARY 9, 2010
REPORT PREPARED BY:
JULIE URBAN, HOUSING SPECIALIST
Nanrc, Tirtr••
DEPARTMENT DIRECTOR
REVIEW:
REVIEWED BY CITY
MANAGER:
ITEM FOR COUNCIL CONSIDERATION:
Public hearing and consideration of a resolution specifying the use of funds from the
Community Development Block Grant allocation for 2010.
I. RECOMMENDED ACTION:
1) Conduct and close the public hearing, and
2) By motion: Approve the attached resolution authorizing the use of
funds for the 2010 Urban Hennepin County Community Development
Block Grant Program and authorizing execution of a Subrecipient
Agreement with Hennepin County and any required third party
aareements.
II. BACKGROUND
Under the Community Development Block Grant (CDBG) program, Hennepin
County (County) is awarded funding on a formula basis from the federal Department
of Housing and Urban Development (HUD). Richfield is allocated a portion of these
funds to address local needs relating to affordable housing, community
development and public services. An application for Richfield's proposed use of its
allocation is due to the County by February 23, 2010.
Richfield's estimated 2010 allocation is $197,568; however, this amount may
change when Hennepin County receives notice of its final allocation. The chart
below summarizes the recommended use of Richfield's 2010 allocation:
020910 Public hearing CDBG Resolution
Pro'ect Total Recommendation
1. Public Service
a. H.O.M.E. Senior Communit Services $ 14,203
b. HOME Line 5,000
c. CAPSH 5,000
TOTAL $ 24,203.
2. HRA Scattered Site Acquisition and Demolition $173,365 _ -
TOTAL CDBG ALLOCATION $197,568
The City can use up to 15 percent ($29,204) of its CDBG allocation to fund eligible
public services. The following service organizations have requested funds totaling
$24,203:
• Household Outside Maintenance for Elderly (H.O.M.E.)
HOME provides household maintenance and chore services for residents
who are 60 years old or older or are disabled, with the goal of helping people
stay in their homes. Clients are asked to pay for services based on a sliding.
fee scale.
HOME Line
HOME Line offers a Tenant Hotline that provides information and advice on
tenant/landlord law and court procedures, maintenance/repair issues,
management responsibilities, and tenant rights in the event of foreclosure. A
Renter Education Program presents information on the rights and
responsibilities of being a renter to high school students.
Community Action Partnership for Suburban Hennepin (CAPSH)
CAPSH provides foreclosure prevention counseling and loan assistance,
first-time homebuyer education and counseling, financial literacy and budget
counseling, reverse mortgage counseling, and home rehab and maintenance
counseling and education.
The remaining funds are proposed to be allocated to the Housing and
Redevelopment Authority for the acquisition of property to be developed for future
affordable single-family homes through its New Home Program.
III. BASIS OF RECOMMENDATION
A. POLICY "
• The allocation of federal CDBG funds is an annual activity.
• At least 70 percent of CDBG expenditures must be used for activities
benefiting very low and low income persons.
B. CRITICAL TIMING ISSUES
• The application for funds is due to Hennepin County by February 23,
2010.
• A local public hearing must be held prior to submission of the
application.
• ,Third party agreements are prepared annually with each of the public
service agencies.
C. FINANCIAL
• The total Urban Hennepin County CDBG Program allocation for
Richfield in 2010 is estimated to be $197,568. This is a preliminary
figure provided by Hennepin County based on last year's allocation
and is subject to change upon receipt.
• In the event of a change in the final allocation, the amount of funds
allocated to the HRA for the development of affordable housing will be
increased or decreased.
D. LEGAL
• A notice of the public hearing was published on January 28, 2010 in
the Sun Current.
E. ENVIRONMENTAL CONSIDERATIONS
• N/A
IV. ALTERNATIVE RECOMMENDATION(S~
• Modify the amount of funds allocated to each project in a way that still meets
funding guidelines.
V. ATTACHMENTS
• Resolution
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• N/A
~-l
RESOLUTION NO.
RESOLUTION AUTHORIZING USE OF FUNDS FOR THE 2010 URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN..
COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS
WHEREAS, the City of Richfield, Minnesota, through execution of a Joint
Cooperation. Agreement with Hennepin County, is participating in the Urban Hennepin
County Community Development Block Grant (CDBG) Program; and
WHEREAS, The City of Richfield has developed a proposal for the use of 2010
CDBG funds made available to it; and
WHEREAS, the City held a public hearing on February 9, 2010 to obtain the views
of citizens on local and Urban Hennepin County housing and community development
needs and priorities for the. City's proposed use of $197,568 from the 2010 Urban
Hennepin County CDBG Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Richfield, Minnesota
as follows:
1. Approves the following projects for funding from the 2010 Urban Hennepin
County Community Development Block Grant Program and authorizes submittal
of the proposal to Hennepin County.
Activit Budget
1. Public Service
a. H.O.M.E. (Senior Community
Services) $ 14,203
b. HOME Line $ 5,000
c. CAPSH $ 5,000
TOTAL ~ $ 24,203
2. Scattered Site Acquisition and
Demolition $ 173,365
TOTAL CDBG ALLOCATION $ 197,568
2. That the Mayor and City Council hereby authorize and direct the execution of the
Subrecipient Agreement with Hennepin County and any required Third Party
Agreements on behalf of the City to implement the 2010 CDBG Program.
3. That should the final amount of FY 2010 CDBG available to the City be different
from the preliminary amount provided to the City, the City Council hereby
authorizes the city manager/administrator to adjust project budget(s) to reflect an
increase or decrease in funding.
Adopted by.the City Council of the City of Richfield, Minnesota this 9th day of
February, 2010.
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs, City Clerk
AGENDA SECTION: R_ ESOLUTION
AGENDA ITEM # 1 1
REPORT # 2q
STAFF REPORT
CITY COUNCIL MEETING
FEBRUARY 9, 2010
REPORT PREPARED BY: STE L. DEVICH, CITY MANGER
-_.. NAME, TITL
REVIEWED BY CITY
MANAGER: D !/~ ~
ITEM FOR COUNCIL CONSIDERATION:
Summary review of City Manager annual performance evaluation for 2009 and consideration
of resolution amending employment agreement between City of Richfield and City Manager
Steven L. Devich for 2010.
I. RECOMMENDED ACTION:
• Provide a Summary Review of the. City Manager's performance
evaluation for 2009 and;
• By Motion: Adopt a resolution amending the employment
agreement between the City of Richfield and City Manager Steven
L. Devich for 2010.
II. BACKGROUND
The City Council has conducted a performance review of the City Manager for 2009
and must now, per State_Statute, make a summary report of the. outcome of that
evaluation. In addition, the City Council has reviewed the compensation of the City.
Manager and has made a conclusion concerning the City Manager's employment
agreement.
III. BASIS OF RECOMMENDATION
A. POLICY
• The City Manager is given an evaluation by the City Council each year
as part of the City Manager's contract. .
• As part of the evaluation process, a review of the City Manager's
compensation package is also performed each year.
0210CityManagerSalary
• As compensation comparisons, salaries of City Managers in comparable
cities are considered, as is the base salary structure adjustments of other
City employees.
B. CRITICAL TIMING ISSUES
• City Manager Devich's annual performance evaluation has previously,
been scheduled to be conducted in January or early February of each
year.
C: FINANCIAL
• The City Manager's base pay adjustment has historically been the same
as those given to other City employee groups.
• Other City employee groups are budgeted to receive a 0% base pay
adjustment for 2010.
• No pay increase is requested for the City Manager's employment
agreement for 2010.
• The City Manager requested that the City Council consider a
compensation classification change to the employment agreement.
D. LEGAL
• The City Manger's contract with the City requires that an annual
performance evaluation be conducted.
E. ENVIlZONMENTAL CONSIDERATIONS
• None -
IV. ALTERNATIVE RECOMMENDATION~S~
• The City Council may defer the compensation portion of this review to a
future meeting. .
V. ATTACHMENTS
• Resolution.
VI. PRINCIPAL PARTIES EXPECTED AT MEETING
• None
RESOLUTION NO.
RESOLUTION AMENDING THE EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF RICHFIELD AND STEVEN L. DEVICH, CITY MANAGER
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota as follows:
The following section of the Employment Agreement between the City of Richfield,
Minnesota and Steven L. Devich, City Manager, dated February 2005 is amended as
follows:
Section 5. Salary. Employer agrees to increase the City Manager's total base
annual salary of $129,315 (including $3,500 of deferred compensation annually) to
$ (including $3,500 of deferred compensation annually), effective February
14, 2010 payable in installments at the time as other employees of the employer are paid.
Section 9, Automobile.
Employer will not furnish Employee with a City vehicle for the performance of Employee's
official duties. Instead, Employer will pay Employee $45.0_D.O. a month car
allowance to reimburse Employee for the use of Employee's personal vehicle in the
performance of the Employee's official duties. The car allowance is an estimated amount
intended to .reimburse Employee for reasonable expenses that Employee will incur in
performance of official duties, and the allowance represents the Employer's full obligations
and responsibility regarding provision of automobile transportation to Employee.
Approved by the City Council of the City of Richfield this 9th day of February 2010..
Debbie Goettel, Mayor
ATTEST:
Nancy Gibbs,- City Clerk