07-14-09 RegularCITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
July 14, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Barry Fritz, Public Safety Director; Jim Topitzhofer, Recreation
Services Director; Kristin Asher, City Engineer; Corrine Heine, City
Attorney; and Cheryl Krumholz, Recording Secretary.
OPEN FORUM
None.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
The City Council voted unanimously to approve the minutes of (1) Special City Council
Meeting of June 17 2009 (2) Special City Council Meeting of June 23, 2009; (3) Regular City
Council Meeting of June 23 2009 (4) Special City Council Worksession of June 23, 2009; (5)
Special City Council Worksession of July 7 2009 and (6) Special City Council Closed Executive
Session of July 8, 2009.
Motion carried 5-0.
Council Meeting Minutes -2-
July 14, 2009
Item #1 PRESENTATION BY YOUTH ACTION COUNCIL
Mayor Goettel stated this presentation has been postponed to a future City Council
worksession to provide time for a video and lengthier discussion.
Item #2 UPDATE FROM PROPERTY EXCELLENCE TASK FORCE
Patrick Howard, 6812 Morgan Avenue, presented an update on the Property Excellence
Task Force.
Item #3 COUNCIL DISCUSSION
• HATS OFF TO HOMETOWN HITS
The City Council acknowledged the success of the July 4 events.
Council Member Fitzhenry requested a pedestrian crossing sign be placed in the road at
66th Street and Park Avenue for safety reasons.
City Engineer Asher said Hennepin County would approve the sign and it would be placed
on the road.
Council Member Sandahl announced the upcoming Optimist Club Hole-in-One contest at
70th Street and Lyndale Avenue.
Public Safety Director Fritz provided an update on the Part I and II crime comparison.
Public Safety Director Fritz provided an update on the Metro Gang Strike Force.
Mayor Goettel encouraged businesses to maintain their property.
Mayor Goettel reported on her conversation with realtors and foreclosure programs.
Mayor Goettel stated there is now a ramp open for Penn Avenue on the Crosstown.
Mayor Goettel reported on a recent meeting of the Regional Council of Mayors.
Council Member Sandahl spoke about the 35W Solutions Alliance.
Council Member Sandahl encouraged residents to patronize Richfield businesses in
construction areas.
Council Member Sandahl reported on a peer review session on Crosstown communication
efforts.
Council Meeting Minutes -3-
July 14, 2009
Item #4 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Sandahl to approve the agenda.
Motion carried 5-0.
Item #5 CONSENT CALENDAR
A. Consideration of approval of first reading of ordnance amendment to pawnbroker code,
subsection 1187.43 relating to changing age limit from 21 to 18 years for pawn transactions
and scheduling public hearing and second reading for August 11, 2009 S.R. No. 129
B. Consideration of approval of resolution declaring costs to be assessed and ordering
preparation of assessment roll for 2008 removal of diseased trees from private property
and setting public hearing for August 11, 2009 S.R. No: 130
RESOLUTION NO. 10256
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR
REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY
FOR THE PERIOD OF JANUARY 1, 2008 TO DECEMBER 31, 2008
This resolution appears as Resolution No. 10256.
C. Consideration of approval of resolutions declaring costs to be assessed and ordering
preparation of assessment roll for 2008 Lyndale/HUB/Nicollet maintenance, and proposing
similar assessment process for 2010 and setting public hearing for August 11, 2009 S.R.
No. 131
RESOLUTION NO. 10257
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR
LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE FOR THE PERIOD
JANUARY 1, 2008 THROUGH DECEMBER 31, 2008
This resolution appears as Resolution No. 10257.
RESOLUTION NO. 10258
RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE
COSTS OF CURRENT SERVICES PROVIDED WITHIN THE
LYNDALE/HUB/NICOLLET (LHN) PROJECT AREA FOR THE PERIOD
JANUARY 1, 2010 THROUGH DECEMBER 31, 2010
This resolution appears as Resolution No. 10258.
Council Meeting Minutes -4- July 14, 2009
D. Consideration of approval of resolutions declaring costs to be assessed and ordering
preparation of assessment roll for 2008 77th Street maintenance district, and proposing
similar assessment process for 2010 and setting public hearing for August 11, 2009 S.R.
No. 132
RESOLUTION NO. 10259
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR
77TH STREET MAINTENANCE FOR THE PERIOD
JANUARY 1, 2008 THROUGH DECEMBER 31, 2008
This resolution appears as Resolution No. 10259.
RESOLUTION NO. 10260
RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE
COSTS OF CURRENT SERVICES PROVIDED WITHIN THE 77TH
STREET PROJECT AREA FOR THE PERIOD JANUARY 1, 2010
THROUGH DECEMBER 31, 2010
This .resolution appears as Resolution No. 10260.
E. Consideration of approval of resolution authorizing new four-year contract to provide two
police officers as Juvenile Investigators/School Liaison Officers to School District #280 at
Richfield High School and Richfield Intermediate School, along with other schools in the
district as necessary S.R. No. 133
RESOLUTION NO. 10261
RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE
CITY OF RICHFIELD/PUBLIC SAFETY DEPARTMENT AND
RICHFIELD SCHOOL DISTRICT #280 TO APPROVE SCHOOL
DISTRICT FUNDS TO PROVIDE TWO RICHFIELD POLICE
OFFICERS AS SCHOOL LIAISON OFFICERS AT THE RICHFIELD
SENIOR HIGH SCHOOL AND THE RICHFIELD INTERMEDIATE
SCHOOL, AND OTHER SCHOOLS IN THE DISTRICT AS
NECESSARY
This resolution appears as Resolution No. 10261.
F. Consideration of approval of resolution authorizing Richfield Public Safety/Police to accept
$100 donation from Residential Mortgage Group in name of Richfield residents; Aaron
Stehly and Amanda Burbach S.R. No. 134
RESOLUTION NO. 10262
RESOLUTION AUTHORIZING RICHFIELD PUBLIC SAFETY/POLICE
TO ACCEPT A DONATION OF $100 FROM RESIDENTIAL
MORTGAGE GROUP, INC. IN THE NAME OF RICHFIELD
RESIDENTS AARON STEHLY AND AMANDA BURBACH
This resolution appears as Resolution No. 10262.
Council Meeting Minutes -5- July 14, 2009
G. Consideration of approval of resolution granting subdivision waiver for 6809 Newton
Avenue (100 foot lot) into 75-foot wide lot and 25-foot remnant to be combined with
adjacent 50-foot wide property to north (6801 Newton Avenue), creating second 75-foot
wide lot S.R. No. 135
RESOLUTION NO. 10263
RESOLUTION AUTHORIZING A SUBDIVISION WAIVER FOR
6809 NEWTON AVENUE
This resolution appears as Resolution No. 10263.
H. Consideration of approval of Memorandum of Understanding between Minnehaha Creek
Watershed District and City of Richfield allowing City to exercise sole regulatory authority
within City boundaries under MCWD Rules B (erosion control), C (floodplain alteration), D
(wetland protection) and N (stormwater management) S.R. No. 136
I. Consideration of approval of request for Minnehaha Creek Watershed District to include
Legion-Taft-Nokomis area water improvement project in 201.1 Capital Improvement
Program S.R. No. 137
J. Consideration of approval of award of contract to Fahrner Asphalt Sealers, LLC for 2009
rout and seal project in amount of $31,960 S.R. No. 138
M/Goettel, S/Elliott to approve the Consent Calendar.
Motion carried 5-0.
Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #7 PUBLIC HEARING REGARDING RESOLUTION GRANTING FINAL APPROVAL
OF PLAT FOR 500 EAST 66TH STREET; VICTORIA MANOR S.R. NO. 139
Council Member Wroge presented Staff Report No.139.
M/Wroge, S/Goettel to close public hearing.
Motion carried 5-0.
M/Wroge, S/Sandahl that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10264
RESOLUTION GRANTING FINAL APPROVAL OF A PLAT FOR
500 66TH STREET EAST (VICTORIA MANOR APARTMENTS)
Council Meeting Minutes -6- July 14, 2009
Motion carried 5-0. This resolution appears as Resolution No. 10264.
Item #8 CONSIDERATION OF AWARD OF CONTRACT OPTION 2 TO HARRIS
COMPANIES FOR UPGRADE OR REPLACEMENT OF HVAC, LIGHTING, AND
REFRIGERATION EQUIPMENT AT RICHFIELD ICE ARENA S.R. NO. 140
Council Member Sandahl presented Staff Report No. 140.
M/Sandahl, S/Goettel to approve award of contract option 2 to Harris Companies for
upgrade or replacement of HVAC lighting and refrigeration equipment at Richfield Ice Arena.
Recreation Services Director Topitzhofer discussed the significant savings in energy and
operational charges.
Keela Bakken, Harris Companies, reviewed the sustainability of the improvements.
Council Member Wroge expressed concern that this project did not go out for fair bid
because it is a service contract. He said the 20 year service contract cost exceeds the guarantee
cost.
Recreation Services Director Topitzhofer responded the preventative maintenance fee can
be stopped after two years so the value of that guarantee needs to be considered.
Council Member Elliott stated he did not recall from the proposal that there was a cost to
the guarantee.
Ms. Bakken explained the operational expenses increase in the contract are based upon
the CPI.
Brandon Klement, Ice Arena Manager, stated the arena staff will continue to perform daily
preventative maintenance on the facility and Harris Companies will be doing the work now
conducted by contractors.
City Manager Devich explained the State Statute permitting this process for Ice Arena
projects for energy cost savings. However, the City Council could choose to conduct a formal
bidding process.
Council Member Sandahl stated she believed this project was awin-win situation.
Mayor Goettel stated she was aware of the costs from a previous worksession discussion.
She added the State Statute allows taking advantage of a contract process for major projects
resulting in increased energy costs quicker.
Recreation Services Director Topitzhofer clarified there should be a two year warranty and
the City Council will decide if any service plan should change after one or two years.
Council Member Wroge questioned the 2% interest charged on internal fund transfers.
City Manager Devich explained the benefits of this charge and would clarify if this was done
for the Lincoln Fields improvements.
Council Meeting Minutes -7- July 14, 2009
The original motion was amended to include the City Council's review each year of the
warranty guarantee.
M/Sandahl, S/Goettel to approve award of contract option 2 to Harris Companies for
upgrade or replacement of HVAC lighting and refrigeration equipment at Richfield Ice Arena and
that the City Council review the warranty guarantee each year of the contract.
Motion carried 4-1. (Wroge oppose)
Item #9 CITY MANAGER'S REPORT
City Manager Devich stated the City Council will be contacted to schedule the budget
meeting.
Mayor Goettel discussed the residential garbage hauling options.
Council Member Wroge requested staff provide information on having property taxes include
a charge for a curbside pickup similar to the City of Bloomington.
Item #10 CLAIMS AND PAYROLL
M/Wroge, S/Sandahl that the following claims and payrolls be approved:
U.S. BANK 07-14-09
A/P Checks: 186827 - 187300
PAYROLL 58805 - 59555, 41443 - 41451
TOTAL
Motion carried 5-0.
OPEN FORUM
None.
$ 5,431,083.98
$ 1,174, 275.31
$ 6,605,359.29
The City Council meeting was adjourned by unanimous consent at 8:31 p.m.
Date Approved: Juiy 28, 2009
C~
Cheryl rumho z
Recording Secretary