09-10309rRESOLUTION NO. 10309
RESOLUTION CONCERNING CONTRACTING
AUTHORITY OF THE CITY MANAGER
WHEREAS, the City Council has approved plans and specifications for the construction of a
new Police/Fire/City Hall Facility and has ordered the advertisement of bids for construction of the
Facility; and
WHEREAS, for the construction of the Facility, the City Council will utilize a construction
manager and will award several contracts for the various categories of work; and
WHEREAS, the City Council anticipates that situations may arise that require a timely decision
about possible change orders to the construction contracts, in order to maintain the construction
schedule and avoid costly construction delays; and
WHEREAS, the City Council desires the City Manager to have authority to approve certain
change orders in a timely fashion when necessary to maintain the project schedule and control city
costs; and
WHEREAS, Section 6.05 of the City Charter allows the City Council to adopt resolutions
regarding the approval of contracts, consistent with the City Charter; and
WHEREAS, pursuant to Section 6.05 of the City. Charter, the City Council has adopted
Resolution No. 9863, which gives the authority to the City Manager to approve purchases and
contracts up to $25,000; and
WHEREAS, the City Council determines that the authority under Resolution No. 9863 is not
sufficient for purposes of the Police/Fire/City Hall Facility construction project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF RICHFIELD,
MINNESOTA:
1. The City Manager is hereby authorized to approve change orders for all contracts that are
awarded by the City Council for the construction of the Police/Fire/City Hall Facility, subject to the
following limitations:
• The City Manager may approve change orders for non-budgeted items., up to an aggregate
of $25,000.
^ The City Manager may approve change orders for items within the project budget, up to an
aggregate of $100,000, after informal consultation with the Mayor or Acting Mayor.
^ Following the approval of any change order pursuant to this resolution, the City Manager
must report to the City Council at the next following City Council meeting (whether regular
or special) concerning the change orders that the City Manager has approved. In the
absence of any contrary action by the. City Council at that meeting, the City Manager's
authority will be reinstated at the $25,000 and $100,000 limits stated above.
2. This resolution supersedes Resolution No. 9863 only with respect to the Police/Fire/City
Hall Facility construction project. Resolution No. 9863 remains in effect with respect to all
other purchases and contracts.
Adopted by the City Council of the City of Richfield,
2009.
v V ~4
Nancy C. Gibb ,City Clerk
Mi esota thi 10th of ovember,
r
Debbie Goettel, Mayor