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10-27-09 agenda packetCITY OF RICHFIELD, MINNESOTA TUESDAY, OCTOBER 27, 2009 SPECIAL CITY COUNCIL MEETING CITY HALL EXECUTIVE CONFERENCE ROOM 6700 PORTLAND AVENUE 5:45 P.M. AGENDA Call to order Roll call 1. Interview of youth interested in serving on certain City advisory commissions (Council Memo No. 173) Notes: Adjournment SPECIAL CITY COUNCIL WORKSESSION CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 6:00 P.M. AGENDA Call to order Roll call 1. Presentation by Velmier Companies of updated site plan for CVS development at Penn Avenue and 66th Street (Council Memo No. 174) Notes: 2. Presentation by Michael Development and St. Croix Real Estate regarding potential development of Woodlake Plaza (Council Memo No. 175) Notes: Adjournment REGULAR CITY COUNCIL MEETING CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting, Notes: Pledge of Allegiance Approval of minutes of (1) Special City Council Meeting of October 7, 2009 and (2) Regular City Council Meeting of October 13, 2009 PRESENTATIONS 1. Swearing-in of Richfield Police Officers Brian Bataglia and Dustin Schwarze 2. Presentation by Richfield School Superintendent Robert Slotterback Notes: COUNCIL DISCUSSION 3. Council discussion • Cancel December 22, 2009 Regular City Council Meeting • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 4. Council approval of agenda - CONSENT CALENDAR 5. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of first reading of ordinance amending Section 705, Subsection 705.01, subd. 3 of Richfield City Code relating to district winter quarter billing for water use and scheduling second reading for November 10, 2009 S.R. No. 203 B. Consideration of approval of resolution authorizing $756,740 internal loan for renovation of Lincoln Fields in multi-purpose facility S.R. No. 204 C. Consideration of approval of resolution authorizing $1,291,350 internal loan for energy improvements at Richfield Ice Arena S.R. No. 205 D. Consideration of approval of change order #11 to install four shade structure footings in amount of $3,257.10; Lincoln Athletic Complex S.R. No. 206 E. Consideration of approval of award of contract to Keys Well Drilling Company for maintenance on wells #3 and #7 in amount of $47,680 S.R. No. 207 Notes: 6. Consideration of items, if any, removed from Consent Calendar Notes: PUBLIC HEARING 7. Public hearing regarding resolution adopting assessment for weed elimination from private property and removal or elimination of public health or safety hazards from private property Staff Report No. 208 Notes: PROPOSED ORDINANCE 8. Consideration of second reading of ordinance amending Appendix D of Richfield City Code, establishing fee schedule for certain permits and applications Staff Report No. 209 Notes: RESOLUTIONS 9. Consideration of resolution supporting construction of Metropolitan Council Relief Interceptor Construction Project, which includes reconstruction of portions of 75th Street, Humboldt Avenue, 76th Street, 11th Avenue, 72nd Street and Diagonal Boulevard Staff Report No. 210 Notes: 10. Consideration of resolution designating City's contribution toward health, term life and dental insurance premiums for General Services and Management employees Staff Report No. 211 Notes: OTHER BUSINESS 11. Consideration of appointments to fill youth terms on certain City advisory commissions Staff Report No. 212 Notes: CITY MANAGER'S REPORT 12. City Manager's report Notes: 13. Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is fo keep their comment period to three minutes to allow sufbcient time for others, Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 14. Closed Executive Session in City Hall Executive Conference Room to discuss pending litigation regarding condemnation award for taking at 7745 Lyndale Avenue South, in connection with Lyndale Bridge project 15. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY OF RICHFIELD, MINNESOTA Office of City Manager October 22, 2009 Council Memorandum No. 173 The Honorable Mayor and Members of the City Council City of Richfield Subject: Advisory Commission Youth Applicant Materials (Council Agenda Item No. 1) Council Members: Attached are the interview schedule and copies of the advisory commission youth applications received to date. Applicants will be interviewed in the City Hall Executive Conference Room on Tuesday, October 27 beginning at 5:45 p.m. Also attached are copies of the attendance records for the current youth member(s) of the Advisory Board of Health, Human Rights Commission and Friendship City Commission. Appointments are scheduled for the October 27 Council meeting. NOTE: Data on applicants for appointment is public, except that which is highlighted on the attached application: Under the open meeting law, information that is given to all Council Members in advance of a meeting must be provided in the public agenda packet or on the website, except for information that is classified as not public. City Council Members may receive the entire application to assist in making their decision on appointments but it is important to remember that certain information is private and can not be disclosed. SLD:cak Attachments E-mail: Department Directors Assistant to the City Manager City manager YOUTH COMMISSION APPLICANT INTERVIEW SCHE®ULE Tuesday, October 27 Executive Conference Room 5:45 p.m. Call to order 5:50 Molly Olson - ~ - 5:55 David Knutson 6:00 Special City Council Worksession begins in Council Chambers YOUTH COMMISSION APPLICANTS PREFERENCE(S) INDICATED Applicant's Name Advisory Board Friendship Human Rights of Health City (2 vac.) 1 vac. 2 vac. Knutson, David 1 Olson, Molly 3 1 2 • Advisory Board of Health - meets.the third Monday, January through June, September and October, at 6 p.m. • Friendship City Commission -meets the third Thursday of each month at 7 p.m. • Human Rights Commission -meets the first Tuesday of each month at 7 p.m. ~ oi2~ ios CITY OF RICHFIELD APPLICATION FOR BOARDS & COMMISSIONS YOUTH MEMBERS* -- - _ - -- PLEASE RETURN COMPLETED FORM TO: City f~~lan~ger's U(fice, Rich~iel,r~ Cif, H~ii, 6700 Porllar~d ,4~,~cr~ue P.icl~field, fviP~1 554'3 i Phone: 612-861-9700 Fix: 612-861-9749 Last Name n ~ M~ First Name / ~a .; i d Middle Initial ~ /~ ~I/ I Date ~ - ~ ~ ~ ~~ j Address ~ :_~.:,~. :,. - Home Phone Cell Phone Email-Address School Represen e r Grade Next Year Check box(es) above if you wan/t this information designated for public contact, if you are appointed. APPOINTMENT PREFEREN Lt: Number tlrst and second reference Advisory Board of Health Friendship City Commission Human Rights Commission Briefly list aspects of your experience which you believe qualify you for this advisory board/commission and why you are interested in serving: Civic, Co-Curricular and Community Activities: _.. References: (optional) _ _ _ _ ._ Regular attendance at scheduled board and commission meetings is expected of all board and commission members. iviembers wno miss more than three regularly scheduled meetings in a 12-month period may be removed from the commission unless extenuating circumstances can be demonstrated. *YOUTH MEMBERS must be less than 21 years old at the time of appointment. Terms are for one year, commencing upon appointment and ending August 31. DATA PRIVACY NOTICE: All information that you supply is classified as private data except the following, which is public: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service or experience. You are not legally required to provide the data classified as private. If you provide the data, your home address may be used for purposes of assuring diversity of board membership in various parts of the City. Otherwise, the private information that you supply is used for purposes of contacting you regarding board or commission business. Failure to provide any means of contacting you may negatively affect the City Council's consideration of your appointment. The private information that you supply will be made available to City staff whose job assignments require access and to persons whom you authorize to have access. If you are appointed, the following private data will become public: street address, telephone OR e-mail address (or both) that you designate for public contact. Updated: 9/16/09 ~ CITY OF RICHFIELD APPLICATION FOR BOARDS & COMMISSIONS YOUTH MEMBERS* PLEASE RETURN COMPLETED FORM TO: City Manager's Office, Richfield City Hall, 6700 Portland Avenue, Richfield, MN 55423 Phone: 612-861-9700 Fax: 612-861-9749 Last Name Middla_Initial- Phone Check box(esj abovter if you want this iri#ormation4lesignated for public contact, if you are appointed. APPOINTMENT PREFERENCE: Number first and second reference Advisory Board of Health Friendship City Commission Human Rights Commission Briefly list aspects of your ex fence which are interested in serving: for this advisory board/commission and why you Civic, Co-Curricular and Community Activiti fi~rr~. ~, ~~ Lh .~L~~,~,,t' " -" "' ""- V©~~~T~-~I ~ C~,~ ~ ~~~ ~.Jt'.M ~F1~C{ Ca tl~Cn°~ C.1 /J 1 ~~iV~i J ~1v~ JIJ References: Regular attendance at scheduled board and commission meetings is expected of all board and commission members. Members who miss more than three regularly scheduled meetings in a 12-month period may be removed from the commission unless extenuating circumstances can be demonstrated. "YOUTH MEMBERS must be less than 21 years old at the time of appointment. Terms are for one year, commencing upon appointment and ending August 31. DATA PRIVACY NOTICE: All information that you supply is classified as private data except the following, which is public: name, city of residence, education and training, employment history, volunteer work, awards and honors, pnor government service or experience. You are not legally required to provide the data classified as private. If you provide the data, your home address may be used for purposes of assuring diversity of board membership in various parts of the City. Otherwise, the private information that you supply is used for purposes of contacting ~ou regarding board or commission business. Failure to provide any means of contacting you may negatively affect the City Counci 's consideration ofi your appointment. The .private information that you supply will be made available to City staff whose fob asssgnments require access and to persons whom you authonze to have access. If you are appointed, the following private data will become public: street address, telephone OR e-mail address (or both) that you designate for public contact. Updated: 9/16!09 10/19/0910/19/09 COMMISSION VACANCIES YOUTH APPOINTMENTS ADVISORY BOARD OF HEALTH - 1 vacancy (youth) FRIENDSHIP CITY COMMISSION - 2 vacancies (youth) (youth) HUMAN RIGHTS COMMISSION - 2 vacancies (youth) (youth) August 31, 2010 August 31, 2010 August 31, 2010 August 31, 2010 August 31, 2010_ 9/14/09 CITY ADVISORY BOARDS & COMMISSIONS Because citizen participation is an important ingredient for good government, Richfield's City Council .has established various advisory commissions to encourage citizen participation in City matters, as well as to suggest new programs or policies and to serve as residential liaisons with the City Council. The City Council will be making appointments to the following commissions. Residents are~encouraged to apply if they are interested in serving on one of these commissions. Youth members must be less than 21 years old at the time of appointment. Terms are for one year, commencing upon appointment and ending August 31. The commissions include: ADVISORY BOARD OF HEALTH: The Advisory Board of Health is charged with monitoring health programs in the City to ensure that the services are addressing the health needs of Richfield's citizens. As part of this responsibility, the board prepares an annual "Community Health Services Plan" which analyzes Richfield's health needs and how the present personal and environmental health programs meet those needs. This plan also serves as the City's application for state funding that helps support the health services. The board meets the third Monday, January through June, September and October at Richfield City Hall at 6 p.m. This board is composed of ten members who are appointed for three-year terms and one youth member appointed for a one-year term. FRIENDSHIP CITY COMMISSION: The Friendship City Commission is charged with maintaining an ongoing friendship city relationship with Heredia, Costa Rica for mutual community-wide enrichment. Meetings are held the third Thursday of each month at 7 p.m. at the Richfield City Hall. The commission is composed of nine members who are appointed for three-year terms and two youth appointments for aone-year term. HUMAN RIGHTS COMMISSION: The Human Rights Commission seeks to inform Richfield residents of their rights. It is available to help citizens who feel they have been discriminated against, or who need information regarding their civil rights. The commission also serves as a community relations board and sponsors an annual "Citizen of the Year" award to honor individuals who have been responsible for activities and programs contributing to human understanding. Meetings are held the first Tuesday of each month at the City Hall offices at 7 p.m. This commission is composed of 11 members who are appointed for three-year terms and two youth appointments for aone-year term. 10/21/09 CURRENT YOUTH ATTENDANCE RECORDS ADVISORY BOARD OF HEALTH Total # of _ Year Meetings Appointed since Appt. Attended Absent Philip Kell Appointed: 2008 2008 No meetings in 08 after appt. Term Expires: 8/09 2009 6 4 2 HUMAN RIGHTS COMMISSION Vacant Vacant FRIENDSHIP CITY COMMISSION Year Total # of Meetings since Appt. Attended Absent Vacant Vacant J CITY OF RICHFIELD APPLICATION FOR BOARDS & COMMISSIONS PLEASE RETURN COMPLETED FORM TO: City Manager's Office, Richfield City Hall, 6700 Portland Avenue, Richfield, MN 55423 Phone: 612-861-9700 '` Fax: 612-861-9749 Last Name First Name Middle Initial Date Address ~:ity is public, bi_ii not the resi ref th=; riclclr€~ss Home Phone Work Phone Cell Phone Email Address Check box(es) above if you want this information designated for public contact, if you are appointed. APPOINTMENT PREFERENCE: (Number in order of preference Board of Health Friendship City Commission Human Riahts Commission Briefly list aspects of your experience which you believe qualify you for this advisory board/commission and why you are interested in serving: I't~rl-ions co~_al~ 9~E; p~uhlic to ~i~~~; o~xteni it ~IiSt_I<~~,~a education ,~r~7~1 ~r~ainin~~ ~~~riihloyrnF.nt I~istory. ~.~r~lunfeer wor4c, -a~,n~ar~ds a~~d hoi~ois ter hrio~ ~~over~u~nti~iii service ~~~ E~xher~i~~n~a~: Civic, Professional and Community Activities:IViost would pr~alral~ly i,~, p~!i,li~, ~.~s :~tinf;<~lir~~~ uu~~ ~~,~i~u~~ci,~r~~lunt~_~e~ ~~~~~~1<, Ot I)tl1;f ~jiN/E)I~I1f?E.'--Ill `;i'(VH a> Oi t),IIHiIIH!i(;E; References: (optional) Occupation: Puhlir, ~~~ pari i~t c~n~ployinent history ATTENTION COMMISSION APPLICANTS: Regular attendance at scheduled board and commission meetings is expected of all board and commission members. Members who miss more than three regularly schedu-ed meetings in a 12-month period may be removed from the commission unless extenuating circumstances can be demonstrated. *YOUTH MEMBERS must be less than 21 years old at the time of appointment. Terms are for one year, commencing upon appointment and ending August 31. DATA PRIVACY NOTICE: All information that you supply is classified as private data except the following, which is public: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service or experience. You are not legally required to provide the data classified as private. If you provide the data, your home address may be used for purposes of assuring diversity of board membership in various parts of the City. Otherwise, the private information that you supply is used for purposes of contacting you regarding board or commission business. Failure to provide any means of contacting you may negatively affect the City Council's consideration of your appointment. The private information that you supply will be made available to City staff whose job assignments require access and to persons whom you authorize to have access. If you are appointed, the following private data will become public: street address, telephone OR a-mail address (or both) that you designate for public contact. Updated: 11/14/08 CITY OF RICHFIELD, MINNESOTA Office of City Manager October 22, 2009 Council Memorandum No. 174 The Honorable Mayor and Members of the City Council Subject: CVS Development at Penn Avenue and 66th Street (Worksession Agenda Item No. 1) Council Members: On April 14, 2009, the Velmier Companies (acting as a developer for CVS) presented a site plan to the City Council for initial consideration before investing the time and expense involved in assembling the planning and zoning applications necessary for the project. Based on the feedback received at the meeting, Velmier decided to continue refining their plan to better meet the design standards that have been adopted for Penn Avenue. In particular, Velmier focused on the "pedestrian experience" along Penn Avenue and 66th Street. Velmier now has an updated site plan that they would like to present to the City Council prior to submitting a formal application. This site plan includes the relocation of the retaining walls on both Penn Avenue and 66th Street in order to provide a wider and more usable sidewalk area. Velmier has estimated the cost of this improvement to the public sidewalk to be at least $250,000. Their proposal is contingent upon either the City or HRA providing 1/3 of the cost for this improvement. While the HRA has not yet considered this request, it should be noted that the HRA's proposed 2010 budget does contain sufficient funds for "Penn Avenue Infrastructure." Velmier will make their proposal to the City Council at a work session on October 27, 2009. R s ectfu y submi d, even L. De ich City Manager SLD:cak Email: Department Directors Assistant to the City Manager CITY OF RICHFIELD, MINNESOTA Office of City Manager October 22, 2009 Council Memorandum No. -175 The Honorable Mayor and Members of the City Council Subject: Woodlake Plaza (Worksession Agenda Item No. 2 ) Council Members: Michael Development and St. Croix Real Estate have been in discussions with staff regarding their potential development of the Woodlake Plaza shopping center for some time. Before expending more time and money on pursuing their development proposal, the developers wish to gauge the City Council's interest in their proposal. Currently, Woodlake Plaza contains approximately 25,000 square feet of retail space and contains tenants such as the Donut Connection, Weight Watchers, Golden Tan, and Metropolitan Financial Mortgage Company as well as a number of vacant spaces. In recent years, however, occupancy and rental incomes have not been adequate to render this as a feasible retail development. The developers, who also have an ownership interest in the current development, have worked with market analysts to identify the most attractive use as market-rate rental housing. The developers have created a concept plan for amarket-rate rental housing development on the current site plus the inclusion of a small HRA-owned property that immediately abuts the Woodlake Plaza center. Their initial financial analysis, however, identifies a funding gap for the project. In order to fill the gap, the developers will be requesting Tax Increment Financing (TIF) for-the project in addition to their infusing more of their own equity than is customary in a development project. The developers received positive feedback at a presentation they made to the Richfield HRA on October 19, 2009. The developer now seeks City Council input (at an October 27, 2009 Work Session) before proceeding further with their proposal. R ectful y submi ed, /~~ , L. e City Manager SLD:cak Email: Department Directors Assistant to the City Manager J SPECIAL CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special Meeting of the City Council October 7, 2009 CALL TO ORDER The meeting was called to order by Mayor Goettel at 5:30 p.m. ROLL CALL Council Members Present: Debbie Goettel, Mayor; Pat Elliott; Fred Wroge; Sue Sandahl; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; Dave Conrads, Building Maintenance Supervisor; Pam Dmytrenko, Assistant to City Manager; and Cheryl Krumholz, Recording Secretary. Item #1 COUNCIL APPROVAL OF AGENDA M/Fitzhenry, S/Sandahl to approve the agenda. Motion carried 5-0. Item #2 DISCUSSION OF FINAL PLANS FOR DESIGN OF NEW POLICE, FIRE 8~ CITY HALL PROJECT AND CONTRACT SPECIFICATIONS OF THE PROJECT Steve Orfield, Orfield & Associates, discussed his proposed City Council design including assessments of acoustics, daylighting, lighting, audio-visual system, and philosophical use of the room. Special Meeting Minutes -2- October 7, 2009 Mike Cox, WOLD Architects, discussed the original room design and adjustments to include the Orfield proposal, including the rear projection room and relocation of the service kitchen. He also discussed cost implications and options for balancing costs. City Manager Devich stated the City Council originally indicated not having a rear projection screen but rather flat screen LCD televisions. City Manager Devich discussed the renegotiation of the Comcast franchise is in approximately two years and the possibility of requesting the Southwest Suburban Cable Commission to include funding to refurbish audio visual capabilities. Jim Farstad, an audio-visual expert, explained several cities are in cable franchise negotiations but cautioned that beginning projections are lower revenue streams with a move toward a state franchise rather than local franchise which increased the risk factors. The formula arrangements are capacities in fiber or custom programming channels, not funding. City Manager Devich stated funding would be sought upfront. He added the City's current cable fund does have a stream of cable franchise fee revenue that could be used on a one-time basis. Council Member Wroge expressed concern that costs would be passed onto Comcast customers. Mayor Goettel clarified the City Council had not agreed on terrazzo flooring but that it would be an alternative in the bid. Mr. Cox cautioned there should be few bid alternates to reduce the confusion for the bidders. Council Member Wroge expressed concern regarding the additional cost for the rear screen projector resulting in proposed changes in room design. Mr. Oriield explained that most of what is proposed is not expensive. Mr. Farstad provided his professional background as a technology consultant. He suggested the City Council consider who and where the audience is during use of the room for more accessibility. He expressed his opinion that the projector was a premium and cautioned the use of the audio-visual dedicated funds on only one room's technology. Council Member Sandahl stated her understanding from previous City Council discussions, of the use of the Police and Fire pension fund to fill in the gap. Council Member Wroge disagreed with Council Member Sandahl's recollection and added the City Council did not vote on this but rather provided direction to staff. City Manager Devich said debt service could be an option on City Hall equipment. He added bids are needed to refine costs and expressed concern that time for the good bidding climate may have passed. Mr. Farstad suggested the City Council also consider the audio-visual technology for the conference rooms which would be used aday-to-day basis. Mike Klass, WOLD Architects, stated the F, F&E covers equipment but the extent has yet to be determined. Special Meeting Minutes -3- October 7, 2009 Mayor Goettel stated she hoped the Chambers was used more not less and include community events. Council Member Wroge agreed with having adequate funds for the audio-visual equipment in the conference rooms. M/Goettel, S/Sandahl to support the proposed design changes made by WOLD Architects to include the Orfield & Associates proposal including the rear screen projector, for the Council Chambers and move forward with alternate bids on options for reducing scope to balance costs. Council Member Wroge stated the terrazzo flooring alternate bid should include all the associated costs. The City Council agreed. Council Member Sandahl expressed support for the design changes, including the projector, to do the project right and ways to pay for it will be found. Council Member Wroge stated he did not support the changes because the budget needs to be considered, especially with change orders and not spending more even if bids are under budget. Council Member Elliott stated the projector is not needed in the Chambers and the audio- visual technology in the conference rooms is needed. He did support the lighting and acoustical proposal from Orfield & Associates. Mayor Goettel stated the entire layout of the Chambers needs to be considered,. not just the projector screen. Council Member Fitzhenry stated he was not comfortable with the projector and the proposed building design changes. Council Member Sandahl suggested the City Council lobby wall could be moved to make the room needed in the Chambers for the projector. Mr. Cox stated the lobby space could lose its character and less park would be visible, which has been a huge design component. Mr. Orfield said the acoustics could be made to work without the projector screen. Motion failed 2-3. (Wroge, Elliott, Fitzhenry oppose) M/Wroge, S/Goettel to retain the original design of the Council Chambers with no rear screen projection screen but rather LCD televisions retain original design for lighting and acoustics in the Council Chambers and provide adequate funding for audio-visual technology infrastructure in the conference rooms. Council Member Elliott asked if the original design included skylights and acoustics. Mr. Orfield responded he would need to review the design. Motion carried 5-0. Special Meeting Minutes -4- October 7, 2009 City Manager Devich discussed the federal law regarding payment of prevailing wages in certain public works projects. The new City Hall project is not being funded with federal monies and therefore, does not fall under the provision of the prevailing wage law. City Manager Devich reviewed the pros and cons of cost and benefits with any direction the City may choose to proceed on this matter. Mr. Cox stated that he has found that mostly union contractors will bid but prevailing wage could be a potential issue because it is a high profile project. Council Member Wroge said the maintenance facility was built without prevailing wage so he believed there should be consistency. Council Member Fitzhenry stated he leaned toward non-prevailing wage and hoped who bid the project hired union workers. The City Council consensus was to not use prevailing wage on construction of the new City Hall facility. City Manager Devich reviewed the City Hall project schedule developed to proceed with all necessary steps for the construction. Assistant to the City Manager Dmytrenko discussed parking arrangements during construction. Mr. Orfield asked the City Council to consider placing the rear projector screen above the kitchen in the Chambers, which could be a cost savings. The City Council consensus was to not consider the projector screen. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:38 p.m. Date Approved: Debbie Goettel Mayor Cheryl Krumholz Recording Secretary Steven L. Devich City Manager J CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting October 13, 2009 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; John Stark, Community Development Director; Jim Topitzhofer, Recreation Services Director; Pam Dmytrenko, Assistant to the City Manager; Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary. OPEN FORUM Lori Grotz, 5513 Park Avenue, Edina, on behalf of her mother who lives at 6214 - 5th Avenue, spoke about problems with the Metropolitan Airports Commission (MAC) Part 150 Program home insulation and ventilation and the lack of code compliance because no permits are required. Dennis Probst, MAC Deputy Director of Planning and Environment, explained the MAC's awareness of Ms. Grotz's concerns. The City Council requested they stay informed of the progress and outcome. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. Council Meeting Minutes -2- October 13, 2009 APPROVAL OF MINUTES M/Sandahl, S/Wroge to approve the minutes of (1) Special City Council Worksession of September 22 2009 and (2) Regular City Council Meeting of September 22, 2009. Motion carried 5-0. Item #1 PRESENTATION BY THE METROPOLITAN AIRPORTS COMMISSION REPRESENTATIVE REGARDING MINNEAPOLIS-ST. PAUL INTERNATIONAL AIRPORT LONG-TERM COMPREHENSIVE PLAN (COUNCIL MEMO NO. 166) Lisa Peilan, MAC Commissioner, District C Representative, addressed the City Council. Mr. Probst presented the Minneapolis-St. Paul International Airport Long Term Comprehensive Plan. Item #2 ANNUAL MEETING WITH FRIENDSHIP CITY COMMISSION Roger Swanson, Friendship City Commission Chair, provided a report on the Commission's activities and goals. Item #3 ANNUAL MEETING WITH PLANNING COMMISSION Rick Jabs, Planning Commission Chair, provided a report on the Commission's activities and goals. Item #4 COUNCIL DISCUSSION • HATS OFF TO HOMETOWN HITS Council Member Elliott discussed the recent Chamber of Commerce gala. Mayor Goettel announced the October 31 groundbreaking ceremony for the new City Hall. Council Member Sandahl announced the October 18 Honoring All Veterans Memorial pancake breakfast. Council Member Sandahl stated there will be upcoming Crosstown construction traffic flow changes. Council Meeting Minutes -3- October 13, 2009 Council Member Sandahl announced the October 30 Lyndale Avenue over 494 bridge ribbon-cutting ceremony. Council Member Fitzhenry acknowledged that the Richfield Joint Community Policing Partnership program has been selected to receive the International Association of Chiefs of Police Civil Rights Award for 2009. Council Member Fitzhenry acknowledged the efforts of the Richfield Police Department in solving the recent homicide at Avi's Pawnshop in Richfield. Council Member Fitzhenry acknowledged the recent successful Fire Department open house. Council Member Fitzhenry recognized the recent death of Pam Taschuk, a former Richfield employee, and extended condolences to the family. Item #5 COUNCIL APPROVAL OF AGENDA M/Wroge, S/Sandahl to approve the agenda. Motion carried 5-0. Item #6 CONSENT CALENDAR A. Consideration of approval of first reading of ordinance amending Appendix D of Richfield City Code, establishing fee schedule for certain permits and applications, and setting second reading for October 27, 2009 S.R. No. 192 B. Consideration of approval of resolution terminating conditional use permit approval by Resolution No. 8638 that allowed single-family home be built at 6600 Oakland Avenue S.R. No. 193 RESOLUTION NO. 10293 RESOLUTION TERMINATING CONDITIONAL USE PERMIT APPROVED BY RESOLUTION NO. 8638 This resolution appears as Resolution No. 10293. C. Consideration of approval of resolution authorizing Department of Public Safety's acceptance of Justice Assistance Grant from U.S. Department of Justice, Office of Justice Programs in amount of $22,964 S.R. No. 194 Council Meeting Minutes -4- October 13, 2009 RESOLUTION NO. 10294 RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC SAFETY/POLICE TO ACCEPT THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR $22,964 FROM THE OFFICE OF JUSTICE PROGRAMS TO BE USED FOR SELECTED TRAFFIC AND NARCOTIC ENFORCEMENT, SPECIALIZED TRAINING FOR POLICE PERSONNEL, AND CRIME PREVENTION AND JCPP (JOINT COMMUNITY POLICE PARTNERSHIP) PROGRAMS This resolution appears as Resolution No. 10294. D. Consideration of approval of change orders related to renovation of Lincoln Athletic Complex: • #5 to install pea gravel rather than sand in the drain the fields for all ballfields in the amount of $2,035; • #6 to provide additional stainless steel components to extend the 6-inch water line into the concession building in the amount of $1,513.60; • #9 to provide conduit from electrical panel to existing paper towel dispensers in the amount of $990; and • #10 to increase the size of four bleacher pads to accommodate larger bleachers in the amount of $1,146.20 S.R. No. 195 E. Consideration of approval of renewal of Public Safety towing services contract, December 1, 2009 through November 30, 2010, between City of Richfield and Chief's Towing, Inc, 8610 Harriet Avenue, with no increase in fees S.R. No. 196 Council Member Wroge asked about changes order 7 and 8 (Item #6D). Council Member Fitzhenry explained change order 7 was approved by the City Council at a previous meeting and change order 8 was rejected. M/Goettel, S/Wroge to approve the Consent Calendar. Motion carried 5-0. Item #7 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Item #8 CONSIDERATION OF RESOLUTION AMENDING RICHFIELD COMPREHENSIVE PLAN CHANGING DESIGNATION FOR PORTION OF 6710 PORTLAND AVENUE FROM PARK TO PUBLIC/QUASI-PUBLIC AND AT 6731, 6754, AND 6758 PORTLAND AVENUE FROM LOW DENSITY RESIDENTIAL TO PUBLIC/QUASI- PUBLIC RELATED TO DEVELOPMENT OF NEW CITY HALL FACILITY AT 6700- 6758 PORTLAND AVENUE S.R. NO. 197 Council Member Elliott presented Staff Report No. 197. Council Meeting Minutes -5- October 13, 2009 M/Elliott, S/Wroge that the following resolution be adopted and that it be made part of these minutes' RESOLUTION NO. 10295 RESOLUTION AMENDING THE CITY'S COMPREHENSIVE PLAN FOR A PORTION OF 6710 PORTLAND AVENUE FROM PARK TO PUBLIC/QUASI-PUBLIC, AND AT 6734, 6754, AND 6758 PORTLAND AVENUE FROM LOW DENSITY RESIDENTIAL TO PUBLICIQUASI-PUBLIC Motion carried 5-0. This resolution appears as Resolution No. 10295. Item #9 PUBLIC HEARING REGARDING RESOLUTION APPROVING PRELIMINARY PLAT FOR 6700-6758 PORTLAND AVENUE AS SITE OF FUTURE CITY HALL FACILITY AND HEREDIA PARK S.R. NO. 198 Council Member Fitzhenry presented Staff Report No. 198. M/Wroge, S/Elliott to close public hearing. Motion carried 5-0. M/Fitzhenry, S/Wroge that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10296 RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR RICHFIELD CITY HALL Motion carried 5-0. This resolution appears as Resolution No. 10296. Item #10 CONSIDERATION OF RESOLUTION GRANTING SITE PLAN APPROVAL FOR 6700-6758 PORTLAND AVENUE FOR NEW CITY HALL FACILITY AND ADJACENT HEREDIA PARK S.R. NO. 199 Council Member Wroge presented Staff Report No. 199. M/Wroge, S/Elliott that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10297 RESOLUTION GRANTING APPROVAL OF A SITE PLAN FOR 6700 - 6758 PORTLAND AVENUE Motion carried 5-0. This resolution appears as Resolution No. 10297. Council Meeting Minutes -6- October 13, 2009 Community Development Director Stark explained the proposed variances reducing the required parking spaces and the reduced setback required. The retaining wall height variance can be addressed by the Hearing Examiner. Details still to be decided include the sidewalk along Portland Avenue, landscaping, plaza, park, and outstanding issues with Hennepin County regarding ingress/egress onto Portland Avenue. City Manager Devich discussed the Hennepin County policy position optimum is no entrance/exit onto Portland Avenue but rather 67th Street, however, strict enforcement in a fully developed area is virtually impossible. City Manager Devich explained temporary parking on Portland Avenue on the east side of the current City Hall is not needed because with the area where the trees were, there is space between Portland Avenue and City Hall. Item #11 CONSIDERATION OF BID MINUTES FOR ENTIRE ICE ARENA ROOF ONE PROJECT AND AWARD CONTRACT TO QT COMMERCIAL ROOFING FOR ROOF SHINGLE REPLACEMENT OF RINK ONE AND ADDED INSULATION IN AMOUNT OF $145,835 S.R. NO. 200 Council Member Sandahl presented Staff Report No. 200. City Manager Devich clarified the additional funds will be from the Recreation Enterprise budget and not impact the General Fund. Council Member Elliott abstained from voting because he stated he has a professional relationship with QT Commercial Roofing. M/Sandahl, S/Goettel to approve bid minutes for entire ice arena roof one project and award contract to QT Commercial Roofing for roof shingle replacement of rink one and added insulation in amount of $145,835. Motion carried 4-0. (Elliott abstain) Item #12 CONSIDERATION OF MAYOR'S APPOINTMENT OF HOUSING AND REDEVELOPMENT AUTHORITY COMMISSIONER FOR FIVE-YEAR TERM EXPIRING OCTOBER 31, 2014 S.R. NO. 201 Mayor Goettel presented Staff Report No. 201. Council Member Wroge stated he supported the appointment but believed all City Council Members or none serve as the HRA. Mayor Goettel said City Council representation is needed on the HRA and is provided with the recommendation of Council Member Sandahl. City Manager Devich stated the City Council has not served as the HRA since 1980. Council Meeting Minutes -7- October 13, 2009 M/Goettel, S/Wroge to reappoint Council Member Sandahl to the Housing and Redevelopment Authority Commission for afive-year term expiring October 31, 2014. Motion carried 5-0. Item #13 CONSIDERATION OF AWARD OF CONTRACTS FOR SITE PREPARATION WORK NECESSARY FOR CONSTRUCTION OF NEW POLICE/FIRE/CITY HALL FACILITY S.R. NO. 202 Mayor Goettel presented Staff Report No. 202. City Manager Devich clarified approval of plans and specifications are scheduled for the November 10 City Council Meeting. Dale Sonnicksen, Project Manager, Stahl Constrution, discussed the bid award process and timeline. Council Member Sandahl requested the December 17 Special City Council Meeting begin at 7 p. m. The City Council agreed. M/Goettel, S/Sandahl to approve award of contracts for site preparation work necessary for construction of new Police/Fire/City Hall facility. Motion carried 5-0. Item #14 CITY MANAGER'S REPORT None. Item #15 CLAIMS AND PAYROLL M/Sandahl, S/Elliott that the following claims and payrolls be approved: U.S. BANK 10-13-09 A/P Checks: 189076 - 189519 $ . 3,629,555.02 PAYROLL 61339 - 61658 $ 482,737.73 TOTAL $ 4,112,292.75 Motion carried 5-0. Council Meeting Minutes -8- October 13, 2009 City Attorney Heine explained the award on the Ramada parcel had been received but the commissioners are meeting on October 14 to explain the award. Because no information on reasoning is yet available, the City Council Closed Session is scheduled for October 27. OPEN FORUM None. The City Council meeting was adjourned by unanimous consent at 8:30 p.m. Date Approved: Cheryl Krumholz Recording Secretary Debbie Goettel Mayor Steven L. Devich City Manager AGENDA SECTION: CONSENT AGENDA ITEM # SA REPORT # 2U3 STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ROBERT HINTGEN, UTILITIES SUPERINTENDENT ITEM FOR COUNCIL CONSIDERATION: Consideration of first reading of an ordinance relating to the district winter quarter billing amending Section 705 of the Richfield City Code and schedule the second reading for November 10, 2009. I. RECOMMENDED ACTION: By Motion: 1. Approve the first reading of the attached Ordinance related to the district winter quarter billing amending Section 705 Subsection 705.01, subdivision 3 of the Richfield City Code. 2. Schedule a second reading on November 10, 2009. II. BACKGROUND Sanitary sewer service rates and charges are based upon the metered use of water. The rates and charges are based upon the actual use of the water on the premises for the last preceding winter quarter for each of the three billing districts. When reviewing the ordinance for an unrelated issue, staff found the current ordinance has incorrect start months for all three city districts for the winter quarter billing. The attached ordinance amendment has been written to reflect the current start months for the three month water use period in the three city districts. They are as follows: • District #1 -three month use period beginning in October, billed in February. 1027091 S ReadWinterQuarter District #2 -three month use period beginning in November, billed in March. District #3 -three month use period beginning in December, billed in April. III. BASIS OF RECOMMENDATION A. POLICY • The City Charter general provisions on adoption of ordinances require a first and second reading on ordinances. A public hearing is not required unless a separate statute, charter provision or ordinance requires it. In this case there is no public hearing requirement. B. CRITICAL ISSUES • Amending the ordinance will correct the. start months for the three- month water use period in all three city districts to keep the City in compliance with City Code. C. FINANCIAL • No financial implications. D. LEGAL • This Ordinance Amendment was written by the City Attorney. • There are no legal issues known at this time that would affect passage and implementation of this ordinance. E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION(S~ • Do not change the ordinance. V. ATTACHMENTS • Proposed Ordinance Amendment to Section 705. • Map showing Districts VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None anticipated ~~- BILL NO. AMENDMENT TO SECTION 705 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Section 705 of the ordinance code of the City of Richfield is hereby amended by amending Subsection 705.01, subdivision 3 thereof to read as follows: Subd.3. Metered flow charge. .Where there are one or more water meters measuring water usage on the premises, sanitary sewer service rates and charges shall be based upon the metered use of water except to the extent otherwise provided in this subdivision. The rates and charges shall be based upon the actual use of water on the premises for the last preceding winter quarter for each billing district as follows: city water district #1 -three month use period beginning Oeee,;,~~ October, billed in f~ February of current year; city water district #2 -three month use period beginning ~ November, billed in March of current year; city water district #3 -three month use period beginning in "'"'^~~,pe,= December, billed in -~ April of current year. Passed by the City Council of the City of Richfield, Minnesota this 27th day of October, 2009 Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk ~ s a ~ ~ a s .. a~ ~ ~ ~ 3 a ~ a a XERXES 3100 WASHBURN 3000 VINCENT 2900 UPTON 2000 THOMAS 2700 SHERIDAN 2600 RUSSELL 2500 QUEEN 2400 PENN 2300 OLIVER 2200 NEVYLON 2100 MORGAN 2000 LOGAN 1900 KNOX 1000 JAMES 1700 IRVING GIRARD 19O~1 FREMONT 1300 EMERSON 1200 CUPONT 1100 COLFAX iD~ BRYANT 900`` ALDRICH 000 LYNDALE 700 GARFIELD 600 HARRIET 500 GRAND 400 PLEASANT 300 PILLSBURY 200 WENTWORTH 100 BLAISDELL 50 NICOLLET 000 1st 100 STEVENS 124 2nd 200 3rd 300 CLINTON 324 4th 400 5th 500 PORTLAND 600 OAKLAND 620 PARK 700 COLUMBUS 720 CHICAGO 800 ELLIOT 900 10th 1000 11th 1100 12th 1200 13th 1300 14th 1400 15th 1500 BLOOM11INGTON 1524 16th 1600 ~ ~~~®~~®~ q~ ~ ~ ~ ~ ~ ~ g a ~ ~ .N+ ~ _~ ~ n n n i.~ r-h r-h rF ~- ~/ c W N ~ m m c~ ~' O ~. e--F n• r--f ~~~ ~~ <, ~~~~ ~ ~~~~~~ ~~~~~ ~~ ~~~ XERXES WASHBURN VINCENT UPTON THOMAS SHERIDAN RUSSELL QUEEN PENN OLIVER NEWTON MORGAN LOGAN KNOX JAMES IRVING HUMBOLDT GIRARD FREMONT EMERSON OUPONT COLFAX BRYANT ALDRICH LYNDALE GARFIELD HARRIET GRAND PLEASANT PILLSBURY WENTWORTH BLAISDELL NICOLLET isl STEVENS 2nd 3rd CLINTON 4th 5th PORTLAND OAI(LAND PARK COLUMBUS CHICAGO ELLIOT 10th 11th 12th 13th 14th 15th BLOOMINGTON 16th `~1 17th ~r "lem CEDAR) AGENDA SECTION: AGENDA ITEM # REPORT # STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 CONSENT 5B 204 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: d CHRIS REGIS, FINANCE MANAGER NAME, TITLE ITEM FOR COUNCIL CONSIDERATION: Consideration of the attached resolution authorizing an Internal Loan in the amount of $756,740 to fund the renovation of Lincoln Fields into amulti-purpose facility. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution authorizing a $756,740 Internal Loan for the renovation of Lincoln Fields into amulti-purpose facilit . II. BACKGROUND • As a result the loss of ball fields due to airport expansion a taskforce was formed to plan remaining ball field improvements. • The task force concluded that Lincoln Fields should be renovated into a multi-purpose facility. • A summary of the project cost estimate follows: Base Bid with Alternatives $972,100 Soil Testing $ 2,300 Play Equipment and Fabric $55,000 Scoreboard Structural & Electrical $ 16,000 Contingency $ 52,270 Design Cost and Construction Management (7%) $ 76,840 Design Reimbursables $ 5,000 1027Lincoln Fieltl Internal Loan Costs charged to the project before construction contract Fence Repairs and Survey (2004) $4,252 Repairs to Players Benches (2005) $ 486 Preliminary Design Costs (2008&2009) $5,300 Legal Costs (2009) $ 730 Sun Newspaper Ad (2009) 162 Total Preliminary Costs 10 930 Total Project Cost Estimate $1,190,440 III. BASIS OF RECOMMENDATION A. POLICY • Pursuant to Section 7.12, Subd. 7, the City Council may make interfund loans by resolution. • The project also falls under City Charter Section 8.04 -and as such the approval of a transitory ordinance is required. • The first reading of the transitory ordinance was March 24, 2009, with the second reading and public hearing held on May 12, 2009. B. CRITICAL ISSUES • N/A C. FINANCIAL • The total cost of the project is estimated to be $1,190,440. Funds accumulated to date from Special Revenue funds total $433,700 through 2009. • Funding for the project will come from an internal loan from the City's Recreation Fund. The loan is expected to be in the amount of $756,740. • The repayment of the internal loan will be provided by funds from the Special Revenue Fund and will be paid in full in 2014. • No Interest expense will be charged as the funding for the internal loan is to come from within the Recreation Enterprise Fund. D. LEGAL • Procedures related to City Charter Sections 7.12 and 8.04 have been followed and completed. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • None. V. ATTACHMENTS • Resolution. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A. ~~~- RESOLUTION NO. AUTHORIZING $756,340 INTERNAL LOAN FOR BALL FIELD IMPROVMENTS AT THE LINCOLD FIELDS WHEREAS, the City Charter allows for the City Council to make interfund loans by resolution, and WHEREAS, the City Council has approved the project to be undertaken at the City's Lincoln Field Park, and WHEREAS, the funding of the project will be from an internal loan from the City's Recreation Enterprise Fund, and WHEREAS, the repayment of the internal loan will be provided through funds from the Special Revenue Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The City Manager is authorized to execute an internal loan from the City's Recreation Enterprise Fund to the City's Lincoln Field Renovation fund to fund the project. 2. The term of the loan will be five (5) years in the amount of $756,740 at 0% interest. Adopted by the City Council of the City of Richfield, Minnesota this 27th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM # 5C REPORT # 205 STAFF REPORT ~, CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME, TITLE DEPARTMENT DIRECTOR REVIEW: SIGNATURE REVIEWED BY CITY MANAGER: D~.Vi~ ITEM FOR COUNCIL CONSIDERATION: Consideration of the attached resolution authorizing an Internal Loan in the amount of $1,291,350 to fund ener improvements at the Cit 's Ice Arena O eration. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution authorizing a $1,291,350 Internal Loan for energy improvements at the City's Ice Arena O eration. IL BACKGROUND • The Recreation Services staff has been working with representatives of Harris Mechanical Service, Inc., on a program to upgrade or replace the HVAC system, lighting and refrigeration equipment at the Richfield Ice Arena. Much of the current equipment is the original equipment of the Ice Arena and it has exceeded its normal life expectancy. It is expected the upgrade or replacement of this equipment will significantly lower energy costs of the ice arena. • It is planned that the projected energy savings from the upgrades and replacement of equipment will be used to fund the internal loan over the life of the loan. 10271ce Arena Internal Loan III. BASIS OF RECOMMENDATION A. POLICY • Pursuant to Section 7.12, Subd. 7, the City Council may make interfund loans by resolution. • The project also falls under City Charter Section 8.04 and as such the approval of a transitory ordinance is required. • The first reading of the transitory ordinance was April 28, 2009, with the second reading and public hearing held on May 26, 2009. B. CRITICAL ISSUES • A large part of the Ice Arena's mechanical equipment for Rink 1 is the original equipment from when the arena was constructed. The boiler, HVAC system, domestic water heater, snow melt pit, and refrigeration system are 38 years old and are well beyond their life expectancy. • The boiler was oversized in anticipation of a community center expansion resulting in inefficiencies. C. FINANCIAL • As part of the project a technical study was performed by Harris Mechanical. The cost of the study will be financed as part of the total cost of the project. • Funding for the project will come from an internal loan from the City's Self Insurance Fund. The loan is expected to be in the amount of $1,291,350 with a term of twenty (20) years. • Projected annual energy savings from the project upgrades will be used to fund the internal loan over the life of the loan. • The Ice Arena will be charged an interest rate of 2%. This rate may be adjusted depending on future interest rate market conditions. • Interest expense is being charged to the Ice Arena due to the funding for the project coming from outside the Recreation Fund. D. LEGAL • Procedures related to City Charter Sections 7.12 and 8.04 have been followed and completed. E. ENVIRONMENTAL CONSIDERATIONS • The replacement and upgrade of Ice Arena mechanical equipment will allow the Ice Arena operations to realize energy savings. These savings will then be used to fund the project. IV. ALTERNATIVE RECOMMENDATION(S~ • None. V. ATTACHMENTS • Resolution authorizing an Internal Loan. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A. 5C - ~ RESOLUTION NO. AUTHORIZING $1,291,350 INTERNAL LOAN FOR ENERGY IMPROVMENTS AT THE CITY'S ICE ARENA OPERATION WHEREAS, the City Charter allows for the City Council to make interfund loans by resolution, and WHEREAS, the City Council has approved the project to be undertaken at the City's Ice Arena Operation that will provide significant energy savings to the operation, and WHEREAS, the funding of the project will be from an internal loan from the City's Self Insurance Fund, and WHEREAS, the repayment of the internal loan will be provided through the energy savings realized through the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The City Manager is authorized to execute an internal loan from the City's Self Insurance Fund to the City's Ice Arena Operation to fund the project. 2. The term of the loan will be twenty (20) years in the amount of $1,291,350 with a beginning interest rate of 2%. The City Manager is authorized to adjust the interest rate as market conditions may dictate. Adopted by the City Council of the City of Richfield, Minnesota this 27th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: CONSENT AGENDA ITEM # 5D REPORT # 20C STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: JIM TOPITZHOFER, RECREATION SERVICES DIRECTOR NAME, TITLE DEPARTMENT DIRECTOR REVIEV REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of Contract Change Order #11 for the Renovation of Lincoln Athletic Complex. I. RECOMMENDED ACTION: By Motion: Approve Contract Change Order #11 to install four shade structure footings in the amount of $3,257.10. IL BACKGROUND The City of Richfield authorized a contact with Ebert Construction Inc. on June 23, 2009 for the renovation of Lincoln Athletic Complex. Staff is recommending Council to approve Contract Change Order #11 to install four shade structure footings. The project includes a shade structure and play equipment to be installed in the middle of the complex near the concession building. The 29-foot by 45-foot structure will provide shade to children playing on the equipment and will provide protection from foul balls. The shade structure will require four large footings measuring 3-feet by 5-feet at a cost of $3,257.10. III. BASIS OF RECOMMENDATION A. POLICY • It is appropriate for City Council to review and approve contract change orders which are additions to the project contract. B. CRITICAL ISSUES 1027 Lincoln Athletic Complex Change Order #11 • The Contractor is under a time constraint to complete the project on a timely basis in order to accommodate use as soon as possible for the next season. C. FINANCIAL • If approved, the two contact change orders will change the contract for Ebert Construction as follows: Base Bid, Alternates and previous approved change orders $1,009,187.00 Change Order #11 $ 3.257.10 New Contract Amount Cost $1,012,444.10 • Funding for the remainder of this project will be in the form of an internal loan to the City's recreation fund, paid back from future proceeds from City liquor store operations, the same manner that the City financed the outdoor pool renovation in 2003. D. LEGAL • None E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION~S~ • None V. ATTACHMENTS • Change Order #11 VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None ~3~~T CdN$TRi1OT10N To; Kevin Busch Busch Architects Inc Suite 501 24(32 Un}versify Ave W St Paul, MN 55114-1745 Ph: (651)645-6675 Fax: (661)645-8071 Description: P}ayground Sheller Footings 5~-I Change Proposal Dumber: '('{ Date: 10(14149 Job: 6520 Lincoln Ath}ef}c Complex Phone: 23350 County Rand 10 Corcoran, MN 55357 Ph :783-458-7844 We are pleased to o€€er the €ol[owing specifications and pricing to make the following changes: - Provide and install €oo#ings for piaygraund shelter as per drawing plotted on 10109!09 by Busch Architects. The total amount to provide this work is ......................................:........................................................... (Please refer to attached sheet for details.) Please note that Ebert Construction wi[i require an extra 1 day. If.you have any questions, please contact me at . $3,257.10 J --~obmittetFby:--Ebert-Gonstruction; in~- Cc: P Y°.. - ----- - -- -- --- ~ roved-b pate: Page 1 of 2 +'E3~~T CORSTRUCFION -- 4./ ~ -' Change Proposal 1'i Price Breakdown Continuation Sheet Descrip#ion: Playground Shelter Footings 23350 County Road 10 Corcoran, MN 55357 Ph :763-498-7844 Description Labor Material Equipment Subcontract Other Price Cast-in-Place concrete X2,961.00 X2,961.00 Subtotat: 32,964.00 $2,9$1.00 90.00°/a $296.10 Totat: $3,257.40 Page 2 of 2 AGENDA SECTION: CONSENT AGENDA ITEM # SE REPORT # ZO7 r STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: ROBERT HINTGEN, UTILITY SUPERINTENDENT NAME, TITLE DEPARTMENT DIRECTOR ^, REVIEW: ~ REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of award of contract to Keys Well Drilling Company for maintenance on wells #3 and #7. I. RECOMMENDED ACTION: By Motion: Award the contract to Keys Well Drilling Company for $47,680.00 for the maintenance on wells #3 and #7. II. BACKGROUND The City's water infrastructure system was installed in the early 1960's, which included the water treatment plant, (2) water towers and (7) underground wells. Each facet of our infrastructure has different maintenance schedules and well maintenance as recommended by state agencies should be done once every seven years. Due to other commitments and projects in 2008 no well maintenance occurred. Staff, therefore, is requesting two wells (wells #3 and #7) be maintained in 2009 to resume the well maintenance schedule of one well pulled each year. Three quotes were obtained with Keys Wells Drilling being the lowest. • Keys Wells Drilling $47,680.00 • Bergerson Caswell Inc. $49,655.00 • Traut Wells Inc. $55,220.00 102709Wells As part of the original quotes, alternate items (such as bailing the well, wire brushing the interior of the casing pipe, pump bowl replacement, and television inspection) were included in case there is damage. This cannot be determined until the well is actually pulled, however, staff does not anticipate any of these items being necessary. III. BASIS OF RECOMMENDATION A. POLICY • The City can contract up to $100,000.00 by obtaining quotes. • The lowest quote was provided by Keys Well Drilling Company in the amount of $47;680.00 B. CRITICAL ISSUES • Approval at the October 27, 2009 City Council meeting will allow the project to progress forward. C. FINANCIAL • The funding for this project was provided for in the 2009 approved water budget for $49,000.00 (line item 51000-6205) and will have no impact on the general fund. D. LEGAL • All contracts and purchases in excess of $25,000 require City Council approval. E. ENVIRONMENTAL CONSIDERATIONS • State agencies recommend maintenance on wells once every seven years. IV. ALTERNATIVE RECOMMENDATION(S~ • City Council may choose to reject all quotations and direct staff to obtain more quotations; however, staff does not believe we can obtain a better price from a reputable contractor. V. ATTACHMENTS • None VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None AGENDA SECTION: pIDBLIC HEARING AGENDA ITEM # 7 REPORT # 2Q$ STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Public hearing regarding the special assessment roll for weed elimination from private property and removal or elimination of ublic health or safet hazards from rivate ro ert . I. RECOMMENDED ACTION: Conduct and close the public hearing and by motion: Approve the attached resolution adopting the assessment for weed elimination from private property and removal or elimination of public health or safety hazards from private property. II. BACKGROUND • The special assessment for elimination of public health or safety hazards from private properties is for costs incurred by the City in connection with abatement of these hazards on certain properties in the City, which are not properly maintained. • The owners of the subject properties are notified by the City to correct the public health or safety hazards and have failed to do so within a timely limit. • The property owners were notified that if the public health or safety hazards were not abated within the proper time limit, the City would take the corrective action necessary and bill the property owner. • Finally, each year the City utilizes City Public Works staff to cut weeds on certain properties in the City not maintained by the owners. If the owner fails to cut the weeds in a timely manner after notification by the City, the City undertakes the weed destruction and bills the property owner for the service. • In all cases, property owners will be notified that any unpaid charges of fees may be assessed against the property. 1027Current Services Asmts Pubfic Hearing III. BASIS OF RECOMMENDATION A. POLICY • The nuisance properties were not maintained by the owners and the City incurred costs to abate the nuisance. • Minnesota State Statutes provide that the City may levy a special one- yearassessment for these costs. • Notice of the certification was published in the Sun Current October 8, 2009. B. CRITICAL ISSUES • N/A C. FINANCIAL • The proposed special assessment for the elimination of public health or safety hazards from private property is $2,028.00 with an additional 6% interest penalty. • The proposed special assessment for weed elimination from private property is $4,018.00 with an additional 6% interest penalty. • Costs incurred for city staff time in the clean up of the properties or to remove the weeds are included in the special assessment amount. • A $25.00 administrative fee is charged to all properties. • The affected property owner may prepay the original principal amount without interest within 30 days from the date the Council adopts the assessment. If the original principal amount is not paid, the assessment will be charged 6% interest. D. LEGAL • No legal issues are apparent at this time. The City Attorney will be in attendance at the Council meeting should a legal question arise. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S~ • Do not approve the attached resolution and have the costs absorbed by the City. V. ATTACHMENTS • Resolution. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. .~_~ RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT FOR WEED ELIMINATION FROM PROVATE PROPERTY AND REMOVAL OR ELIMINATION OF PUBLIC HEALTH OR SAFETY HAZARDS FROM PRIVATE PROPERTY. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and passed upon all objections to the proposed assessment for current services related to weed elimination from private property and removal or elimination of public health or safety hazards from private property in the City of Richfield: Public Health or Weed Safety Property Address Property ID Number Elimination Hazards 1421 - 62ND STREET EAST 26-028-24-12-0035 140.00 104.00 315 - 74TH STREET WEST 34-028-24-32-0003 110.00 6220 LOGAN AVE SO 28-028-24-22-0042 125.00 6234 NEWTON AVE SO 28-028-24-22-0026 140.00 6320 MORGAN AVE SO 28-028-24-22-0086 160.00 455.00 6321 NICOLLET AVE SO 27-028-24-12-0018 103.00 6525 BLOOMINGTON AVE SO 26-028-24-14-0112 140.00 6700 - 17TH AVE SO 26-028-24-41-0021 140.00 6701 - 4TH AVE SO 27-028-24-41-0090 193.00 6732 CHICAGO AVE SO 26-028-24-32-0098 280.00 6845 UP_TON AVE SO 29-028-24-43-0013 108.00 6905 SHERIDAN AVE SO 29-028-24-44-0134 160.00 115.00 6944 17TH AVE SO 26-028-24-44-0104 320.00 7001 - 5TH AVE SO 34-028-24-11-0087 125.00 7009 XERXES AVE SO 32-028-24-12-0025 140.00 114.00 7101 - 17TH AVE SO 35-028-24-11-0043 . 129.00 7144 - 4TH AVE SO 34-028-24-11-0044 140.00 7200 -.10TH AVE SO 35-028-24-24-0065 236.00 7200 NICOLLET AVE SO 34-028-24-24-0001 160.00 7204 HARRIET AVE SO 34-028-24-23-0065 140.00 7208 CHICAGO AVE SO 35-028-24-23-0114 125.00 7220 RUSSELL AVE SO 32-028-24-14-0041 125.00 7233 PORTLAND AVE SO 35-028-24-23-0111 150.00 7244 - 2ND AVE SO 34-028-24-13-0124 140.00 7244 STEVENS AVE SO 34-028-24-13-0054 125.00 7314 - 11TH AVE SO 35-028-24-24-0035 635.00 7415 DUPONT AVE SO 33-028-24-41-0079 140.00 7415 DUPONT AVE SO 33-028-24-41-0079 140:00 7531 WENTWORTH AVE SO 34-028-24-31-0106 107.00 7645 THOMAS AVE SO 32-028-24-44-0013 278.00 104.00 Total $4,018.00 $2,028.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. Such proposed assessment roll, in the amount of $6,046.00, is he reby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the pro posed current services in the amount of the asse ssment levied against it. •_ ,r __ 2. Such assessment shall be payable in no more than one annual installment and shall bear interest at the rate of six (6%) percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole assessment on such property to the City's Assessing Division, and they may at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 26 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County Auditor to be extended on the property tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Richfield this 27th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: AGENDA ITEM # REPORT # ~- STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 PROP. ORDINACE 8 209 REPORT PREPARED BY: CORRINE HEINE, CITY ATTORNEY NAME, Tilt REVIEWED BY CITY ~ ~~ ' MANAGER. u ITEM FOR COUNCIL CONSIDERATION: Consideration of second reading of an ordinance amending Appendix D to the City Code. L RECOMMENDED ACTION: By Motion: Conduct a second reading of an ordinance amending Appendix D of the Richfield City Code, establishing a fee schedule for certain permits and applications. II. BACKGROUND Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. On an annual basis, as part of the budget process, departments are asked to review the schedule of fees that apply to their departments. The departments review their fees for services and compare the fees charged with the costs incurred in providing that service. If it is found that costs exceed the fee charged, the respective departments will adjust their fees accordingly. The proposed ordinance includes all fees that are required to be established by ordinance. The list of fees that reflect changes from the 2009 schedule of fees is as follows: Changes from the previous ordinance are shown in bold. First reading of the proposed ordinance amendment was held on October 13, 2009 and second reading was scheduled for October 27, 2009. III. BASIS OF RECOMMENDATION 1027AppendixD A. POLICY • Minnesota Statutes, Section 462.353 requires that certain fees be established by ordinance. • The City attempts to establish fees that appropriately reflect the City's costs of administering the permit or application for which the fee is charged. B. CRITICAL ISSUES • N/A C. FINANCIAL • It is important for the City to annually review fees to ensure that the fees charged are in line with the costs of the service provided. • The ordinance will be effective January 1, 2010. D. LEGAL • The City Attorney prepared the proposed ordinance. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve the recommended fee changes. However, if the recommended changes are not approved,' City fees may be less than costs incurred to provide services. V. ATTACHMENTS • Ordinance VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None g.~j- _ _ - _ __ -_ BILL NO.2009- TRANSITORY ORDINANCE NO. 18. AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background 1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. 1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by ordinance. The City Council has previously established certain fees by Transitory Ordinance No.18.60. The City Council has established other fees by resolution, which resolution is also part of Appendix D. 1.03 The City Council has determined the need to update the schedule of fees under Transitory Ordinance No.18.60. Section 2. Fee Schedule Adopted 2.01 The fees set forth in the attached Exhibit A are hereby adopted by ordinance. 2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by ordinance. Any fees established by resolution, other than those adopted at Section 2.01 of this .Ordinance, may be amended from time to time by resolution of the City Council. Section 3. Effective date; codification. 3.01 This ordinance is effective as of January 1, 2010. 3.02 A copy of this ordinance shall be included in Appendix D to the Richfield City Code, immediately prior to the resolution establishing fees. 3.03 This ordinance supersedes Transitory Ordinance No. 18.60 to the extent that Transitory Ordinance No. 18.60 is inconsistent with this ordinance. Adopted by the City Council of the City of Richfield, Minnesota this 27th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk 1 EX I BIT A CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES A. Investigation Fees: Work without a Permit: Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law. B. Permit fee refunds: The buiiding official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (a) Inspections outside of normal business hours $60.00 (minimum charge -two hours) per hour (b) Reinspection fees $60.00 (minimum charge $35.00) per hour (c) Inspections for which no fee is specifically $60.00 indicated minimum char e -one-half hour er hour (d) Additional plan review required by changes, $60.00 additions or revision to plans (minimum charge per hour - two hours (e) Fee to reissue building inspection record $35.00 card *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, e ui ment, hour) wa es and frin e benefits of the em to ee involved. (1) Building Permits 400.03-400.09 $1 to $500 $35.00 (includes one inspection) Each additional ins ection $35.00 $501 to $2,000 $25.00 for the first $500 plus $3.25 each additional $100, or fraction thereof, to and including $2,000 with a minimum fee of $35.00. $2,001 to $25,000 $73.50 for the first $2,000 plus $14.75 for each additional $1,000, or fraction thereof, to and includin $25,000. $25,001 to $50,000 $415.75 for the first $25,000 plus $10.75 for each additional $1,000, or fraction thereof, to and including $50,000. BOLD represents added/amended tees A-1 - _ ~'~ TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING $50,001 to $100,000 $682.50 for the first $50,000 plus $7.50 for each additional $1,000, or fraction thereof, to and includin $100,000. $100,001 to $500,000 $1,053.50 for the first $100,000 plus $6.00 for each additional $1,000, or fraction thereof, to and including $500,000. $500,001 to $1,000,000 $3,427.75 for the first $500,000 plus $5.00 for each additional $1,000, or fraction thereof, to and including $1,000,000. 1,000,001 and up $5,945.25 for the first $1,000,000 plus $4.00 for each additional $1,000, or fraction thereof. (2) Driveway, Parking 515.05 (no permit fee for sidewalks) $ 35.00 Area Permits (3) Swimming 420.00 Permanent or portable pools are based on building permit fees with a minimum of $ 35.00 (4) Plan Review Fee 400.03-400.09 35% of building permit fee for one and two family dwelling detached garages and basement remodels 65% of building permit fee for all other building permits, except no fee for the following: (a) Existing single family dwelling minor nonstructural alterations. (b) Single and two family dwelling repair and maintenance work. (c) Commercial and industrial repair and maintenance work not exceeding $1,000 or where plans are not required. Plan review fee for Maximum 25% of permit fee based on Minnesota State Building similar buildings Code 1300.0160 (5) Contractors License Charged once each time a contractor applies for $ 5.00 Verification Fee ermit s (6) Moving - 845 Moving Permit Fee $ 50.00 Buildin s (7) Structure 400.00-400.09 (a) Commercial Demolition Demolition cost as per Building Permit Schedule with a minimum of $ 50.00 (b) Dwelling One or two story $ 50.00 Residential - Gara e and lesser structure $ 35.00 BOLD represents added/amended fees A-2 ~.- TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (8) Plumbing 400.03-400.09 Residential Permit Minimum Fee 2% of Total Job cost with a minimum of $ 35.00 (includes one inspection) Each additional ins ection $ 35.00 (9) Plumbing 400.03-400.09 Commercial/Industrial/Multi-family Based on Total Permit Job cost 2% of Estimated Job cost with a minimum of ~ $ 45.00 (includes one inspection) Each additional inspection $ 35.00 Plan Review 10% of permit fee when the job cost exceeds $50,000 (10) Electrical Permit 400.03-.400.09 Residential (a) Minimum Fee which includes one inspection $ 35.00 (b) Each additional Inspection $ 35.00 (c) Complete Wiring Fee: $ 150.00 Single Family Dwelling and each dwelling unit of a two family dwelling and includes not more than three inspections. (d) New Service - up to 200 amps $ 55.00 (e) Temporary Service - (for construction) $ 45.00 (f) Installation, addition alteration, or repair of each circuit or feeder $ 8.00 (g) Swimming pool or exterior hot tub $ 55.00 (11) Electrical Permit 400.03-400.09 Commercial, Industrial and multiple dwellings Commercial (more than two units) and Technology systems: Minimum Fee which includes one inspection $ 45.00 Each additional inspection $ 35.00 (a) Based on total job cost - 2% of estimated job cost with a minimum of $ 45.00 - Over $50,000 -Fee/ $1,000.00 plus 1 1 /2% of cost over $50,000.00 (b) Traffic Signals: Per Intersection $ 185.00 (c) Fire Alarm: Based on 3/4% of cost of electrical job to customer with a minimum of $ 45.00 (d) Carnivals, festivals and similar events plus $35.00 for each service on generator $ 110.00 (12) Electrical Permit 400.03-400.09 Based on 2% of cost of electrical job to customer with Signs a minimum of $ 45.00 se arate electrical ermit re wired for si ns (13) Residential 400.03-400.09 Central Systems and Additions, Alterations and Repairs Heating, 1 1 /2% estimated cost with a minimum of $ 35.00 Ventilating, Air (Includes one inspection) Conditioning Each additional inspection $ 35.00 and Refrigeration $ 45.00 Commercial Central Systems and Additions, Alterations and Repairs Heating, 1 1 /2% estimated cost with a minimum of Ventilating, Air Conditioning and Refrigeration Plan Review of 10% of permit fee when the job cost exceeds $50,000. (14) Sign Installation 415.01-415.11 (a) Temporary sign permit $ 35.00 (b) Permanent sign (any size) $ 100.00 Building permit is required for sign support structures Fees based on buildin ermit fee schedule A-3 ~~ - TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING BOLD represents added/amended fees ZONING, LAND USE AND RELATED CHARGES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Planned Unit 542 (a) $500 plus $5/ $1,000 of project value up to a Development maximum fee of $ 3,500.00 (b) PUD Plan Amendment fee -major $ 550.00 c PUD Plan Amendment fee -minor $ 350.00 (2) Site Plan Review 547 (a) $500 plus $.50 / $1,000 of project value to a maximum fee of $ 3,500.00 (b) Major amendment $ 500.00 c Minor amendment $ 350.00 (3) Variance 547 Residential $ 250.00 Non Residential $ 450.00 Extension $ 75.00 Vdriance Appeal Residential and Non Residential $ 150.00 (4) Conditional Use 547 (a) $500 + $.50/$1,000 of project value to a Permit maximum fee of $ _3,500.00 (b) Major amendment $ 500.00 (c) Minor amendment $ 350.00 5 Interim Use Permit 547 $ 500.00 (6) *Zoning District 547 $ 500.00 Chan e (7) *Subdivision 500.01-500.05 $ 500.00 Approval Subdivision Waiver 500.05-Subd. 2 $ 350.00 (8) Street Vacation 820 $ 350.00 (9) Appeal to Board of 547 $ 350.00 Adj. & Appeals (10) Special Request to $ 350.00 City Council (11) Zoning Compliance $ 50.00 Letter (12) Comprehensive $ 600.00 Plan Amend. (13) Plat: preliminary & $ 500.00 final *Any additional expense of notification nec essitated by applicants request for continuance will be c harged to the a licant. BOLD represents added/amended fees A-4 PUBLIC WORKS FEES ~ ~ p TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (8) Utility Services Sanitary Sewer 700.05 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Replacement $ 100.00 Water Service 715.01 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Replacement $ 100.00 Turn on/off $ 50.00 Meter Installation $ 50.00 Private Hydrant $ 50.00 Storm Sewer 720 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 100.00 Re lacement $ 100.00 FIRE SERVICES FEES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (b) Fire Extinguishing Based on Building Permit fee schedule with a System Permit minimum of: $ 50.00 Plan review fee: 65% of building permit fee, except no fee for the following: a no char e for valuation of $1,000 or less (7) Fire Alarm Systems Based on Building Permit fee schedule with a minimum of: $ 50.00 Plan review fee: 65% of building permit fee, except no fee for the following: a no char e for valuation of $1,000 or less (8) Flammable or Tanks (installation or modification $ 150.00 Combustible Liquid or Gas Installation or alteration of piping Storage Tanks Each unit or dispenser $ 50.00 and Piping Under round Tank Removal $ 100.00/Tank MISCELLANEOUS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (3) Antenna 426 (a) CWTS antenna permit application fee $ 100.00 Commercial (b) Antenna permit fee for additional antennas $ 35.00 Wireless added to an existing antenna location Telecommunication Service CWTS BOLD represents added/amended fees A-5 AGENDA SECTION: RESOLUTIONS AGENDA ITEM # 9 REPORT # 2 j Q J STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: KRISTIN ASHER, CITY ENGINEER N.vuc, Tirz.E DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution supporting the construction of the Metropolitan Council Relief Interceptor Construction Project (1-RF-491 Relief). I. RECOMMENDED ACTION: By Motion: Approve the attached resolution supporting the construction of the Metropolitan Council Relief Interceptor Construction Project (1-RF-491 Relief Interceptor) which includes the reconstruction of portions of 75t" Street, Humboldt Avenue, 76t" Street. 11t" Avenue, 72"d Street, and Diagonal Boulevard. II. BACKGROUND The Metropolitan Council is the regional plan-Wing agency that serves the Twin Cities' seven-county metropolitan area. The Council works with local communities to provide many critical services, including the collection and treatment of wastewater. Final construction plans have been prepared for the proposed sanitary sewer needed to serve this area and effectively manage additional flow volumes generated by current and anticipated development and population growth in the area. This project includes portions of 75t" Street (Xerxes to I-35W), Humboldt Avenue, 76t" Street (I-35W to 12t"), 11th Avenue (76t" to 72nd), 72nd Street (11th to Diagonal) and Diagonal Boulevard (72nd to Cedar). A map of the project is attached. 102709MetroSewer Streetscape Design Elements In 2007 and 2008 the City, in cooperation with the Metropolitan Council, completed a streetscape design for the streets that will be reconstructed. Main elements of the streetscape design include: 75th Street (Xerxes to Sheridan) Streetscape Elements • 18 foot (reduced} road section to maintain green space along the corridor • 10 foot blacktop multi-use trail on the north side • 5 foot on-street bicycle lanes to accommodate commuter and advanced cyclists • Parallel utility undergrounding • No parking • Boulevard trees 75th Street (Sheridan to Humboldt) Streetscape Elements • 10 foot blacktop multi-use trail on the north side • No parking -except along Donaldson Park and Wood Lake Lutheran Church • Parallel utility undergrounding • Boulevard Trees 76th Street Streetscape Elements • 2 lane roadway (currently 4 lane) • 8 foot blacktop multi-use trail on north side • 5 foot on-street bicycle lanes • Added parking at Berea Lutheran Church • Parallel utility undergrounding • 5'/2 - 6 foot concrete sidewalk on south side 11th Avenue & 72"d Street Streetscape Elements • Add bump-out feature at the intersections to add green space, increase sight visibility, and calm traffic. Diagonal Boulevard Streetscape Elements • Reduced road section (11 foot lanes) • 8 foot blacktop multi-use trail on north side • 5 foot on-street bicycle lanes • No parking -except at Bethany Covenant Church and near Cedar Avenue • Boulevard trees Staff has been communicating with impacted residents on the construction details and general project information. The biggest changes for residents adjacent to the project are the addition of the multi-use trail on the north side of 75t" and 76t" Streets and Diagonal Boulevard, the sidewalk on the south side of 76t" Street, and the loss of parking along 75t" Street and Diagonal Boulevard. Parking is also prohibited on trails and sidewalks and a two foot safety buffer must be maintained on the Three Rivers Park Trail. Residents with driveways crossing these features will have to keep these areas clear to avoid citations. Public Coordination and Communications Since the streetscape design study was approved in 2008, staff has held multiple meetings with residents living along 75th and 76th Streets to obtain trespass waivers so that necessary restoration work may be done on their property as part of the project. At these meetings one-on-one discussions have occurred regarding the impact of the project on their property. In order to reach the remainder of the residents staff has drafted a Questions and Answers communication piece (attached) that will be mailed to the residents along the route once the construction plans are approved. As written, the construction contract requires the presence of the contractor at weekly "on the corner" meetings to discuss the project impacts directly with property owners as work progresses across the City (how and when the construction will impact homeowners). The weekly meetings will include City staff as well. A hotline number will be advertised and the Internet will be used to keep residents and businesses informed of the construction progress. City Items Staff is proposing to include additional items in the project that support a complete streets design and take advantage of the opportunity to replace infrastructure while Metropolitan Council is reconstructing the streets. These items include the reconstruction of 76th Street between 11th and 12th Avenues, sanitary sewer replacement (where the Met Council is not already replacing it), sidewalk replacement between 76th Street and I-35W, the replacement of mid-block wood pole street lights with metal cobra head lights on 76th Street, and the relocation of signal control boxes near the 76th Street Bridge. The additional cost of these items will be the City's responsibility; however, staff is preparing a cooperative agreement with the Three Rivers Park District to cover much of the costs. Staff time for this project is reimbursed through a cooperation agreement with the Metropolitan Council. Utility Undergrounding As discussed at the March 10, 2009 Council Worksession, staff has been working with Xcel Energy-and residents along 76th Street regarding the placement of the large utility boxes (6'x6'x4') required between I-35W and Pleasant Avenue. Due to required offsets that need to be maintained around each utility box for access the required easement has grown to a minimum of 16' x 16'. At this time it is recommended that if the utilities are to be placed underground in this area, the utility boxes should be placed on the City's right-of-way along the avenues rather than in resident's back yards. The estimate from Xcel Energy to bury the parallel utility lines is $1,500,000. The Metropolitan Council has indicated they would like to see a 50-50 cost split or a reduction in the undergrounding scope. The cost split will be determined through an amendment to the current cooperative agreement and will be brought to the Council for approval at a future meeting. Staff is working with the Three Rivers Park District to help fund the cost of the undergrounding. III. BASIS OF RECOMMENDATION A. POLICY • Increased sanitary sewer trunk line capacity is needed to accommodate future growth in Richfield and Edina. • The City's Comprehensive Plan identifies goals to improve non- motorized and pedestrian travel in the City, place utilities underground wherever possible, and improve the flow of traffic in the City (Transportation). • The City's Transportation and Community Services Commissions were actively involved in the streetscape design and public involvement processes. B. CRITICAL ISSUES • The Metropolitan Council intends to advertise the project for bids on November 16, 2009. C. FINANCIAL • The Metropolitan Council is funding the construction project and one-half the cost of the utility undergrounding. • The Three Rivers Park District has agreed to contribute funds to cover items that are associated with assuring that the regional trail will function safely. • The City will fund additional items including the streetscape reconstruction between 11th and 12th Avenues, sanitary sewer replacement not included in Metro Council's scope, any upgrading of mid-block streetlights along 76th Street, and a portion of the utility undergrounding. The estimate for all City items is approximately $500,000 to be funded through City Utility Funds, Municipal State Aid (MSA) funds, and possibly Xcel Energy User Fees.9 (see attached services and uses). • Agreements with Metropolitan Council, Three Rivers Park District, and possibly Xcel Energy will be drafted based on the approved plan details. D. LEGAL • The City Attorney will be available to answer questions. E. ENVIRONMENTAL CONSIDERATIONS • None. IV. ALTERNATIVE RECOMMENDATION(S~ • The Council may choose not to approve the resolution in support of the Metropolitan Council Relief Interceptor Project at this time and direct staff on how to proceed. V. ATTACHMENTS • Resolution supporting the Metropolitan Council Relief Interceptor Construction Project • Project Funding Sources/Uses Worksheet • Project Map • Streetscape Cross-sections • FAQ Sheet VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Jeff Schwarz, Metropolitan Council - -- -1 RESOLUTION NO. RESOLUTION SUPPORTING THE METROPOLITAN COUNCL RELIEF INTERCEPTOR (1-RF-491 RELIEF INTERCEPTOR) CONSTRUCTION PROJECT WHICH INCLUDES THE RECONSTRUCTION OF PORTIONS OF 75T" STREET, HUMBOLDT AVENUE, 76T" STREET, 11T" AVENUE, 72ND STREET, AND DIAGONAL BOULEVARD WHEREAS, the Metropolitan Council, as part of its metropolitan wastewater treatment facilities, proposes to construct a gravity interceptor through the City to increase capacity and improve redundancy and reliability of its interceptor facilities in the Richfield and Edina service area; and WHEREAS, the Metropolitan Council is authorized by Minnesota Statutes § 473.504 to construct any interceptor or treatment works determined to be necessary or convenient for the collection and disposal of sewage in the metropolitan area; and WHEREAS, the Metropolitan Council has supported.the City's public involvement process identifying new streetscapes which will improve the non-motorized and pedestrian travel across the City through the use of on-street bike lanes, sidewalks, and utility undergrounding; and WHEREAS, the City has worked cooperatively with the Metropolitan Council and Three Rivers Park District to ensure the plans include design features that support the successful operations of the Nine Mile Creek Regional Trail through Richfield; and WHEREAS, safety and traffic calming measures are incorporated into the streetscape design including boulevard trees, utility undergrounding, and curb bump-outs; and WHEREAS, the City has overseen the final design and final plan development; and WHEREAS, the final plans are on file at the Richfield Public Works Facility, 1901 E. 66th Street, Richfield, labeled and identified as 1-RF-491 Relief Interceptor. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield supports the Metropolitan Council Relief Interceptor (1-RF-491 Relief Interceptor) Construction Project. Adopted by the City Council of the City of Richfield, Minnesota this 27th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk ~~ Metropolitan Council Environmental Services (MCES) Sewer Project 1-RF-491 Relief Interceptor City Project No. 41480 Funding Uses/Sources Uses: Interceptor Sewer Construction _ $7,400,000 Streetscape Reconstruction _ $4,300,000 Local Utilities _ $2,145,000 11th-12th Streetscape $315,000 Utilty Undergrounding _ $1,500,000 Regional Trail $150,000 - -- - Miscellaneous Items - $100,000 - y o Contingenc 20 /o $2 882,000 Total Uses $18,792,000 Sources: Metropolitan Council City Utility Fund Municipal State Aid (MSA) Three Rivers Park District Xcel Energy User Fees Total Sources $17,_310,000 _ $31,()00 $1,000,000 ,`f;() $18,792,000 $17,310,000 `~i44i,(1(;(1 :~i~) $1,000,000 $437,000 $18,792,000 r~ ~ ~I- ~ ~'_:~ n -a- O ~~ rn Q c~ .7J n ~~~ H rn n -~ Z V H N N ^~ i.i ~~ O 2 C ^O `~ V v'r --F• V O~ .-F N --~ ~D lD -~. 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(4 m Q i i I ~ _ _ ", . u, w ~- _ _ - ~- _ I- ~, ~, I rn ' x _~ ~' - - - i ~„ N Q ~- .- ~, ~~ i~~ ~~'- 8 ~.~~ ~ rn ~~ C7 -~ rn Q ® rn x i r 7 I (n1 \ f--:~ ~ ~ °`~ ~ W ,,tij '~~~~, ~ ~ _ ~. c ICI V `~' fTl i N .- i X ~ i Q ~ ~_ ~: z N. ~ -~? fL ~ r- ~ ~ r O .A I o g O ~ ~J ~ ~ ~ f~~~ ~ ~ ~~ ~ r-r ~ ~ O a ~ Imo! ~ a v ~ I i ~ i I ,~ - /". i /, I i I I I ~ ~/ V -+ V O~ f H -t N N -t N n rn x ~_' W w ®~ O ~~ Q n C7 sl rn C7 --~ ~ < ~ -- -~ ~__ .-- Z rn X v ~' v ~? _ • ^ i.i i ~ ~ i O C rn rn x X rt N O 7D ~ O ~ d I V ~?1 -~. V O~ -.~ t/~ -~- N N H n Q I X ~n i >. --~-- -I d P cn W 7 N ~ i0 o C Q ~ ~ ~ W m i. - ~, /o Metropolitan Council Sanitary Sewer Project Information Hotline 612-861-0512 Frequently Asked Questions www.CityOfRichfield.org/PublicWorks/Sewer.htm Q. Who is the Metropolitan Council? A. The Metropolitan Council is the regional planning agency that serves the Twin Cities seven- county metropolitan area. One of their services is the collection and treatment of wastewater. Wastewater is produced whenever someone takes a shower, flushes a toilet, or runs the washing machine. Wastewater is carried through a pipe into a municipal sanitary sewer pipe, which is connected to a regional interceptor sewer, and is conveyed to a regional wastewater treatment plant. Q. What is the reason for the project? A. The Metropolitan Council has prepared and approved an engineering report that evaluated and recommended improvements for its facilities in the Edina and Richfield Area. Parts of the regional wastewater collection system serving Edina and Richfield requires additional capacity to manage additional flow volumes generated by current and anticipated development and population growth in the area. The purpose of this project is to construct a new pipe from the Edina border through Richfield to connect to an existing sewer between Cedar Avenue and TH 77. Q. Why was 76t" Street chosen for this project? A. The City of Richfield worked with the Metropolitan Council to determine a route for the pipe in the southern half of the City that would allow the pipe to flow using gravity rather than using expensive pumps or lift stations. 76t" Street was the City's first choice due to the poor condition of the roadway. The sewer project offered the opportunity for the City to redesign and reconstruct a large portion of 76t" Street. Q. Why is the new streetscape minimizing 76tH Street from four lanes to two lanes? A. Once 77t" Street was completed the volumes on 76t" Street have dropped dramatically and four lanes are no longer needed. The reduction in lanes allows for the corridor to designate right-of-way to bicyclists, provide green boulevards, and improve pedestrian accommodations. Q. How will on-street parking be affected? A. The new streetscape generally eliminates on- street parking on Diagonal Boulevard and 75t" Street. Q. How is this project being funded? A. The project is being funded primarily by the Metropolitan Council. Q. Will property owners be assessed? A. NO, there will not be an assessment to the property owner for this project. Q. What happens if my tree dies due to root exposure from construction of this project? A. The Metropolitan Council will warranty private trees for 1 year after construction is complete. If your boulevard tree dies within that time frame contact the City's Tree Inspector. If the tree dies after the warranty period, the home owner will be responsible for the tree. Q. How long after the project is completed will they put down a permanent surface? A. The Contractor is allowed to have %4 mile of unpaved surface at one time. The Contractor will constantly be back-filling after placement of the new pipe to provide a temporary surface for safe travel. Q. Will my water/sewer service be shut off for the construction? A. Most residents will experience at least one disruption in water or sewer service. Residents will be notified 24 hours in advance of any sewer disruptions. Most shut offs will be limited to a 4 hour period between 9 a.m. and 4 p.m. Q. When will the project go past my house? A. Construction along 75t" Street, 11t" Avenue, 72"a Street, and Diagonal Boulevard will occur in 2010. Construction along 76t" Street will occur in 2011. Additionally, Richfield staff, along with the contractor, will be holding neighborhood block meetings when construction is approaching your block. Notices will be delivered prior to the meetings. Q. Will my driveway be inaccessible? A. Most people will not have access to their driveway for a short period of time as the construction moves past their house. Depending on the weather the average disruption should be about 3 days. Metropolitan Council Environmental Services -City of Richfield -Three Rivers Park District ~_fr Metropolitan Council Sanitary Sewer Project Information Hotline 612-861-0512 Frequently Asked Questions www.CityOfRichfield.org/PublicWorks/Sewer.htm Q. How will the trail/sidewalk affect parking in my driveway? A. Once the construction is complete, parking will NOT be allowed on any new trail or sidewalk. Residents must maintain a 2 foot clear "safety" zone for trail and sidewalk users. Q. Where will the new trail be placed in comparison to the existing street today? A. Along 75t" Street between Xerxes to Humboldt the trail will run along the north side of 75'" Street approximately 6 feet south of the right-of-way line Along 76t" Street the north side of the new trail will sit in the same location as the north side of the current sidewalk. The name "Three Rivers" comes from their parks' geography, situated within the watersheds that flow into three significant rivers to this region: the Mississippi, the Minnesota and the Crow. Q. Where does the trail go? A. The trail is proposed through the cities of Richfield, Edina, Minnetonka, and Hopkins. When complete the trail will provide connections to the Minnesota River Bluffs LRT Regional Trail in Hopkins, Lake Nokomis trail system in Minneapolis, and the Minnesota Valley National Wildlife Refuge in Bloomington. The route through Minnetonka and Hopkins is generally established and follows Nine Mile Creek. The trail is subsequently named Nine Mile Creek Regional Trail. Along Diagonal Boulevard the new trail will be placed within 2 feet of the existing curb on the north side of the road. Q. Will my concrete driveway remain concrete where the trail crosses? A. No, the multi-purpose trail will be continuous asphalt along the north side of the street, including driveway crossings. This is for maintenance purposes and also provides a safer ride for trail users. Q. Am I responsible for shoveling the sidewalk/trail in front of my house after a snow fall? A. No, the City of Richfield will be responsible for snow removal on the sidewalks and trails. Q. Who will be responsible for the maintenance of the trail? A. Three Rivers Park District will own the multi- purpose trail along 75t" Street and 76t" Street and provide all necessary maintenance and operation services in the non-winter-months. The City of Richfield will provide winter maintenance and operation services. Q. Who is Three Rivers Park District? A. Three Rivers Park District is a park system in the west suburban Minneapolis/St. Paul metro area of Minnesota. Three Rivers Park District manages almost 27,000 acres of park reserves, regional parks, regional trails, and special-use facilities. Q. Where can I find more information about the Nine Mile Creek Regional Trail? A. You can find information about the multi-purpose trail at: www.threeriversparks.com Q. What trail uses are permitted? A. The trail is designed to safely provide opportunities for walking, dog-walking, running/jogging, bicycling, and in-line skating. Q. Are trails safe? A. Past experience has shown that Three Rivers Park District regional trails are safe and generate very little criminal activity. Safety and security will be provided through regular patrol by Park District Police Safety Officers, presence of maintenance staff, ongoing patrol by the Park District Trail Patrol Volunteer Program, and the amount and frequency of trail users. Q. Who will be responsible for the watering of the new sod? A. The Contractor will be responsible for watering the new sod for 45 days. After that time, the watering will be the resident's responsibility. Q. Who is responsible for maintenance of the boulevard? A. The adjacent property owner is responsible for the boulevard maintenance. Project Hotline Number - 612-861-0512 Metropolitan Council Environmental Services -City of Richfield -Three Rivers Park District __ AGENDA SECTION: AGENDA ITEM # " REPORT # STAFF REPORT CITY COUNCIL MEETING OCTOBER 27, 2009 RESOLDTIONS 10 211 REPORT PREPARED BY: FRANCIE FLETCHER, H. R. COORDINATOR NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of the resolution designating City's contribution toward health, term life and dental insurance remiums for General Services and Mana ement em to ees. L RECOMMENDED ACTION: By Motion: Adopt the resolution designating the City's contribution toward health, term life and dental insurance premiums for General Services and Management employees. III. BACKGROUND ~ The City contributes to the cost of premiums for four kinds of insurance coverages available to City employees. Full-time Management and General Services employee contributions are discussed within this staff report as well as contributions toward health insurance for part-time regular General Services employees. Other employees are covered under terms of labor agreements. LIFE For the past twelve years, a $25,000 term life insurance policy has been provided by the City for all full-time Management and General Services employees for the cost of $4.35 per month per employee. The Local Government Information Systems Association (LOGIS) went out for bids for life insurance for 2010 and has selected Hartford for basic life insurance and accidental death and dismemberment coverage for 2010. With this new plan, the City is able to increase basic life insurance to $35,000 at a cost of $3.33 per month per employee. This policy provides enhanced benefits and has afour-year rate guarantee. The City has not increased life insurance coverage since 1997 and this increase would place Richfield in a more comparable position with similar Stanton 5 Group cities. 1027insurance DENTAL The second type of insurance provided to full-time Management and General Services employees is aself-funded group dental insurance. In 2009, the City contributed $34 per month per employee for the total cost of employee (not dependent) coverage. For 2010, the City's contribution will increase to $37 per month per employee. Employees-who desire dependent coverage must pay the full cost of such additional premium, which will be $40 per month for 2010 - no increase from 2009. Inasmuch as dental insurance is self-funded, the City establishes the dental rates from year to year internally, based upon administrative and benefit payout cost data. Analysis of the dental fund performance for the past three years indicates that a rate increase is necessary. HEALTH INSURANCE FOR FULL-TIME EMPLOYEES The third type of insurance coverage available to full-time Management and General Services employees is group health coverage. The Local Government Information Systems Association (LOGIS) group will again offer HealthPartners Health Insurance. 2010 is the last year of athree-year contract with HealthPartners. In 2010 the City will offer employees a choice of three HealthPartners plans including two open access network plans and a high deductible plan that includes a Health Savings Account. In an effort to remain flexible and keep rate increases as low as possible, LOGIS will continue to offer afour-tier system, giving employees the choice of employee only, employee plus spouse, employee plus child(ren) and family option. By providing this four-tier rating system some employees are able to benefit by choosing the employee plus spouse option or employee plus child(ren) option. The City will continue to pay the full individual employee premium and provide an additional contribution toward dependent coverage up to a specified maximum insurance premium. Historically, the City has increased their monthly contribution for Management and General Services employees by $50 each year. However, health insurance premiums increased 15.63% for 2010. This sharp increase along with a 0% wage increase in 2010 for General Services and Management employees will be problematic for many employees and will result in actual take- home salary decreases of up to over 3% in some cases. In an effort to minimize this hardship to employees, staff is proposing that the City increase its 2010 monthly contribution by $75 for dependent coverage. The 2010 City monthly contribution would then be $855 for the employee plus spouse and employee plus child(ren) tiers and $905 for the family coverage tier. Full-time employees have the option to waive health insurance coverage through the City if they prove they have coverage elsewhere. Employees electing to waive coverage will receive an additional $50 per month on their pay check. This $50 will be taxed as regular income. The City's contribution for Management and General Services employees as a percent of premium over the past several .years is shown in Attachment 7. The 2009 and 2010 monthly premium costs of the health plans are: 2009 HP 2010 HP 2009 HP 2010 HP 2009 HP 2010 HP Open Open Distinctions Distinctions $2500 Ded. $2500 Ded. Access Access with HSA with HSA Employee Onl $576.61 $666.75 $537.18 $621.16 $378.85 $438.07 Employee Plus $1,226.94 $1,418.74 $1,146.01 $1,325.16 $807.87 $934.16 Spouse Employee Plus $1,162.48 $1,344.21 $1,082.68 $1,251.93 $763.24 $882.55 Child ren Family $1,518.16 $1,755.49 $1,414.98 $1,635.02 $996.69 $1,152.50 .HEALTH INSURANCE FOR PART-TIME REGULAR EMPLOYEES The City will continue to contribute 75% of the single health care premium for part- time regular employees. The City will also continue to pay one-half of what it pays for fulltime employees towards dependent coverage. That 2010 amount will be $427.50 per month for the employee plus spouse and employee plus child(ren) tiers and $452.50 for the family coverage tier, based on the $75 increase. Part-time employees may opt out of health insurance altogether. LONG-TERM DISABILITY (LTD) The fourth type of insurance provided to all employee groups is long-term disability insurance (LTD). LTD is provided through a group policy secured by the City. The LTD rate for 2010 remains at 34 cents per $100 of covered payroll. III. BASIS OF RECOMMENDATION A. POLICY • The City continues to provide adequate insurance protection for the Management and General Services employee groups, which are comparable to other City employee groups, as well as employees performing similar jobs in comparable communities. • By providing the same coverages, greater benefit equality is achieved between female classes found in Management and General Services groups and male classes found in the contracted labor units. B. CRITICAL ISSUES • The City should implement the .premium increases for coverages by December 1, 2009. Payroll deductions for January insurance payments, the beginning of the new insurance period, are calculated in December. • The City's Open Enrollment period begins in November and it would be valuable for employee to know Council's decision for Open Enrollment. C. FINANCIAL • The additional $25 per month increase to the City's contribution toward dependent coverage from previous years will cost the City an additional $2,350 per month or $28,200 annually. • The funding necessary to provide for the premium contributions as recommended will be addressed in the 2010 Revised Budget and within the current proposed 2010 tax levy. • With the increase recommended, Richfield's contribution will be about average with those of comparable metro cities. D. LEGAL _ __ • In order to provide the requested insurance benefit changes, the City Council must approve the resolution designating the City's contribution toward health, term life and dental insurance premiums for General Services and Management employees. IV. ALTERNATIVE RECOMMENDATION~S~ • The Council may decide to increase the City contribution to dependent health insurance by $50 instead of $75. • The Council may take no action to increase the insurance premiums beyond the current 2009 funding level. • Defer discussion to another date. V. ATTACHMENTS The City's Contribution Toward Dependent Health Insurance as a Percent of Total Premium Cost VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. ®~, _ - ___ RESOLUTION NO. RESOLUTION DESIGNATING CITY'S CONTRIBUTION TOWARD HEALTH, TERM LIFE AND DENTAL INSURANCE PREMIUM FOR MANAGEMENT AND GENERAL SERVICES EMPLOYEES WHEREAS, the hospital-medical/surgical group health insurance plan is available from the LOGIS Health Insurance program for City employees and their families; and WHEREAS, a term life and accidental death and dismemberment insurance plan is available from the Local Government Information Systems Association (LOGIS) for City employees; and WHEREAS, aself-funded group dental insurance plan is available to City Management and General Services employees and their families; and WHEREAS, a group short-term and long-term disability program is available to City Management and General Services employees; and WHEREAS, the City Council is required to determine by resolution the City's contribution toward the premium for employee group insurance coverages. NOW, THEREFORE, BE IT RESOLVED that the City shall contribute a maximum of $905 per month for family health insurance to full-time employees, and in any event, said contributions shall not exceed the cost of single coverage for employees selecting that option. The City shall give to full-time employees not participating in the City's health plan, a sum of $50 per month, which will be taxed as regular income. For all full-time Management and General Services employees, the City shall also pay the $37 monthly premium for the offered dental insurance plan, and the $3.33 monthly premium for the term life and accidental death and dismemberment insurance plan, for a total possible maximum 2010 insurance premium contribution of $945.33 per month. The City shall contribute 75% of the single health care premium for part-time regular employees and a maximum of $452.50 per month towards dependent coverage. Part-time employees shall also receive a portion of short-term disability insurance dependent upon hours worked. Such contributions shall be for coverage effective January 1, 2010. BE IT FURTHER RESOLVED that the City shall contribute the full cost of long-term disability insurance for full-time Management and General Services employees. BE IT FURTHER RESOLVED that the City Council shall determine the City's contribution toward insurance premiums for al! organized employee groups by the adoption of the appropriate resolutions concerning labor contracts with the respective organized employee groups. Adopted by the City Council of the City of Richfield, Minnesota this 27th day of October 2010. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk Attachment 1 ~ ~~ °2- The Citv's Contribution Toward Dependent Healfh Insurance as a Percent of Total Premium Cost YEAR HEALTH DEPENDENT CITY CONTRIBUTION CITY CONTRIBUTION PLAN PREMIUM MGMT./GEN. SVCS AVERAGE % OF COST PREMIUM 2006 MEDICA High Option * Employee + Spouse $896.41 $655 73% * Employee + Children $846.83 $655 77% * Family $1106.22 $700 63% Elect/Essential Option * Employee + Spouse $818.84 $655 80% * Employee + Children $773.54 $655 85% Family $1010.99 $700 69% MIC 1000 * Employee + Spouse $798.58 $655 82% * Employee + Children $754.40 $655 87% * Family $985.99 $700 71 2007 MEDICA High Option * Employee + Spouse $1039.84 $705 68% * Employee + Children $ 982.32 $705 72% * Family $1283.22 $750 58% Elect Option * Employee + Spouse $ 949.85 $705 74% * Employee + Children $ 897.31 $705 79% * Family $1172.75 $750 64% Low Option * Employee + Spouse $ 926.35 $705 76% * Employee + Children $ 875.10 $705 81 * Family $1143.75 $750 66% 2008 Health Partners Open Access Choice * Employee + Spouse $1057.86 $730 69°l0 * Employee + Children $1002.29 $730 73% * Family $1308.91 $780 60% Distinctions * Employee + Spouse $ 988.09 $730 74% * Employee + Children $ 933.50 $730 78% * Family $1219.10 $780 64% 2008 Continued ! _O_ r,.. High Deductible HSA * Employee + Spouse $ 757.10 $730 * Employee + Children $ 715.27 $730 * Family $ 934.04 $780 2009 HealthPartners Open Access Choice * Employee + Spouse $1226.94 $780 * Employee + Children $1162.48 $780 * Family $1518.16 $830 Distinctions * Employee + Spouse $1146.01 $780 * Employee + Children $1082.68 $780 * Family $1414.98 $830 High Deductible HSA $1150 * Employee + Spouse $ 868.94 $780 * Employee + Children $ 820.92 $780 * Family $1072.05 $830 High Deductible HSA $2500 * Employee + Spouse $ 807.87 $780 * Employee + Children $ 763.24 $780 * Family $ 996.69 $830 2010 HealthPartners Open Access Choice * Employee + Spouse $1418.74 $855 * Employee + Children $1344.21 $855. * Family $1755.49 $905 Distinctions * Employee + Spouse $1325.16 $855 * Employee + Children $1251.93. $855 * Family $1635.02 $905 High Deductible HSA $2500 * Employee + Spouse $ 934.16 $855 * Employee + Children $ 882.55 $855 * Family $1152.50 $905 96% 102% 84% 64% 67% 55% 68% 72% 59% 90% 95% 77% 97% 102% 83% 60% 64% 52% 65% 68% 55% 92% 97% 78% AGENDA SECTION: OTHER BUSINESS AGENDA ITEM # 11 REPORT # Z 12 STAFF REPORT ~ CITY COUNCIL MEETING OCTOBER 27, 2009 REPORT PREPARED BY: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of appointments to fill youth terms on City advisory commissions. I. RECOMMENDED ACTION: By Motion: Approve the appointments to fill the youth terms on the City's advisory commissions. II. BACKGROUND The Advisory Board of Health, Human Rights Commission and Friendship City Commission have youth term vacancies. Advertisements were placed in the Richfield Sun, on the Cable TV Community Bulletin Board, and the City's Website. Notices were also sent to Richfield High School, Academy of Holy Angels and local churches. Terms are effective upon appointment through August 31, 2010. Applicants were interviewed at a Special City Council meeting on October 27, 2009. III. BASIS OF RECOMMENDATION A. POLICY • The City advisory commissions were established by City ordinance or resolution. • The Mayor directs the City Manager's office to conduct an annual recruitment seeking applicants to fill expiring terms. CHERYL KRUMHOLZ, EXEC. COORDINATOR 1027Cornmission • Interviews of the applicants were conducted at a Special City Council meeting. The meetings were posted in accordance with the open meeting law requirements. B. CRITICAL ISSUES • .Applicants were interviewed at a Special City Council meeting on October 27, 2009. • Terms are effective upon appointment through August 31, 2010. C. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION~S~ • Defer appointments to another Council meeting. V. ATTACHMENTS • Vacancy list. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. - -- IO/I9/0910/19/09 `'~ COMMISSION VACANCIES YOUTH APPOINTMENTS ADVISORY BOARD OF HEALTH - 1 vacancy (youth) FRIENDSHIP CITY COMMISSION - 2 vacancies (youth) (youth) HUMAN RIGHTS COMMISSION - 2 vacancies (youth) (youth) August 31, 2010 August 31, 2010 August 31, 2010 August 31, 2010 August 31, 2010 9/14/09