1992-10-06 Human Rights Commission Bylaws (Tracked Changes)D y7
ORGANIZATIONAL BYLAWS
AND
PROCEDURAL GUIDELINES
RICHFIELD HUMAN RIGHTS COMMISSION
OFFICERS'
CHAIR: A chair shall be elected at a meeting in January for a
term of one year. The chair's duties shall be to:
1. Preside over meetings
2. Prepare an agenda prior to each meeting
3. Supervise the writing, distribution of minutes and other
reports and to supervise the collection of an ongoing
history of the commission.
4. Represent the Richfield Human Rights Commission in
dealings with the City Council, School Board, other
commissions in the city as well as official bodies
outside of the city., and any other organization which has
dealings with the commission, or delegate those
responsibilities to members of the commission.
5. Carry out those additional duties which the commission
may from time to time recommend.
VICE-CHAIR: A vice-chair shall be elected at a meeting in January
or a term of one year. The vice chair's duties shall be to:
1. Represent the chair in the chair's
absence.
2. Assist the chair in carrying out his/her duties.
3. Carry out those additional duties which the commission
may from time to time recommend.
RESIGNATION OF OFFICERS:
If the chair of the Human Rights Commission resigns or retires
from the commission before the next regular organizational
meeting, the vice-chair shall automatically become acting chair
and a new ^o~ce~ chair shall be elected to the vacated position
at the next regular meeting of the commission. Unless elected as
chair, the vice-chair shall, after the special election, retain
the position of vice-chair.
If the vice-chair of the Human Rights Commission resigns or
retires from the commission before the next regular
organizational meeting, a new o=~c~r vice-chair shall be elected
to the vacated position at the next regular meeting of the
commission.
SUPPORTING ACTIVITIES:
The Richfield City Manager shall designate a staff member whose
duties shall be to:
1. Attend all Richfield Human Rights Commission meetings for
the purpose of recording minutes.
2. Distribute minutes, agendas, and other pertinent
notices.
3. Provide such additional support as is designated by the
commission with the consent of the city manager.
MEETINGS'
1. There shall be at least one regular meeting in each
calendar month unless a quorum of the members agree
otherwise.
2. All regular meetings shall be open to the public.
3. The commission may hold special meetings to complete
or initiate business at the call of the chair,
or upon the request of three (3) members of the
commission.
4. Each member shall be notified at least forty-eight (48)
hours previous to any special meeting, of the time,
place and purpose of the same.
5. The City Council and the School Board shall be requested
in writing annually, to send at least one (1)
representative to commission meetings.
6. The commission shall follow the most recent issue of
Robert's Rules of Order.
7. A quorum shall consist of fe~~-~4T seven (7) members.
If a quorum is not present at the meeting the chair must
adjorn the meeting, or recess the meeting at the call of
the chair.
ATTENDANCE'
1. In the event that a member misses three consecutive
meetings, or 1/4 of the meetings in any one twelve (12)
month period, the commission may request the City
Council to replace that member.
The person shall be given notice regarding their
absenteeism by the chair prior to the commission
requesting that the council replace the member. Ample
time of thirty days (30) shall be given to the member
for a response to the commission before any action is
taken.
2. The chair must be notified prior to a meeting if
a member will be unable to attend the meeting.
COMMITTEES'
1. Committee chairs or their representatives shall
report at each regular meeting.
2. The duties and responsibilities of the various committees
shall be defined at the time of their formation by the
commission.
3. All committees shall maintain records of all meetings,
recommendations, actions, memberships, etc.
4. Each committee, with the approval of the Richfield
Human Rights Commission, may state the number of
citizens it chooses to have as members of that
committee .
5. Citizens small ~e can be selected by the Richfield Human
Rights Commission for committee membership= n ~h~
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6. The commission, at the suggestion of the committee
chair, may remove a citizen who has missed
three (3) meetings in one six month period.
7. Citizens shall have voting rights only at committee
meetings. Committee reports to the Human Rights
Commission shall be presented by the
committee chairperson. Any commissioner
may make a minority report.
COMPLAINTS'
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Human Rights Commission members shall successfully
complete the No Fault Grievance Training Process, when
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~-The chair shall assign all No Fault Grievance
Cases, and whenever possible, on a rotating basis of
trained members. Members may work in pairs on
No Fault Grievance Cases.
AMENDING THE BYLAWS AND GUIDELINES:
1. These articles can be amended by approval of 2/3
of the commission membership.
2. Proposed amendments shall be mailed to commission
membership five (5) days prior to the meeting at
which they are to be voted upon.
Date of this amendment: March 1, 1988
Second amendment: March 7, 1989
Third amendment: October 6, 1992