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1992-10-06 Human Rights Commission Bylaws 1 r ORGANIZATIONAL BYLAWS AND PROCEDURAL GUIDELINES RICHFIELD HUMAN RIGHTS COMMISSION OFFICERS: CHAIR A chair shall be elected at a meeting in January for a term of one year. The chair's duties shall be to: 1. Preside over meetings 2. Prepare an agenda prior to each meeting 3. Supervise the writing, distribution of minutes and other reports and to supervise the collection of an ongoing history of the commission. 4. Represent the Richfield Human Rights Commission in dealings with the City Council, School Board, other commissions in the city as well as official bodies outside of the city, and any other organization which has dealings with the commission, or delegate those responsibilities to members of the commission. 5. Carry out those additional duties which the commission may from time to time recommend. VICE-CHAIR A vice-chair shall be elected at a meeting in January or a term of one year. The vice chair's duties shall be to: 1 . Represent the chair in the chair's Absence. . 2. Assist the chair in carrying out his/fixer diaties4 3. Carry cakt' those additional Ui i hicki the don `ts `'ion may frog" tithe to time recoerid. RESIGNATION OF OFFICERS: If the shi«.. of the Human Rights Comm"issic n r `i .- orr'e` ie '' from theco ssion before the ft '9r o a o* F meeting, the vice-chair shall ata �3maticall beo 1 . ac t '4'' it and a I t`ir shall be elected /to,: the vft . i� x.a t`he next recite' meeting of the comb+=i�dn Un,1't � e ,a -. the viceTobair. shall, after the %'peoibi {el fin re's{ti''t.l t k. .position of vice-chair. If the vice-chaix of the Human kigh ctlich ,t'' retire from th ` commission befog t r , g , t org Deal; meeting, a new vacat positron' at the next tib`tt ' , d. cat tbe- cdtiwan. a SUPPORTING ACTIVITIES: The Richfield City Manager shall designate a staff member whose duties shall be to: 1 . Attend all Richfield Human Rights Commission meetings for the purpose of recording minutes. 2. Distribute minutes, agendas, and other pertinent notices. 3. Provide such additional support as is designated by the commission with the consent of the city manager. MEETINGS: 1 . There shall be at least one regular meeting in each calendar month unless a quorum of the members agree otherwise. 2. All regular meetings shall be open to the public. 3. The commission may hold special meetings to complete or initiate business at the call of the chair, or upon the request of three (3) members of the commission. 4. Each member shall be notified at least forty-eight (48 ) hours previous to any special meeting, of the time, place and purpose of the same. 5. The City Council and the School Board shall be requested in writing annually, to send at least one ( 1 ) representative to commission meetings. 6. The commission shall follow the most recent issue of Robert's Rules of Order. 7. A quorum shall consist of seven ( 7 ) members. If a quorum is not present at the meeting the chair must adjorn the meeting, or recess the meeting at the call of the chair. ATTENDANCE: 1. In the event that a member misses three consecutive meetings, or 1/4 of the meetings in any one twelve ( 12) month period, the commission may request the City Council to replace that member. The person shall be given notice regarding their absenteeism by the chair prior to the commission requesting that the council replace the member. Ample time of thirty days (30) shall be given to the member for a response to the commission before any action is taken. 2. The chair must be notified prior to a meeting if a member will be unable to attend the meeting. COMMITTEES: 1. Committee chairs or their representatives shall report at each regular meeting. 2. The duties and responsibilities of the various committees shall be defined at the time of their formation by the commission. 3. All committees shall maintain records of all meetings, recommendations, actions, memberships, etc. 4. Each committee, with the approval of the Richfield Human Rights Commission, may state the number of citizens it chooses to have as members of that committee. 5. Citizens can be selected by the Richfield Human Rights Commission for committee membership. 6. The commission, at the suggestion of the committee chair, may remove a citizen who has missed three (3 ) meetings in one six month period. 7. Citizens shall have voting rights only at committee meetings. Committee reports to the Human Rights Commission shall be presented by the committee chairperson. Any commissioner may make a minority report. COMPLAINTS: Human Rights Commission members shall successfully complete the No Fault Grievance Training Process, when available. The chair shall assign all No Fault Grievance Cases, and whenever possible, on a rotating basis of trained members. Members may work in pairs on No Fault Grievance Cases. AMENDING THE BYLAWS AND GUIDELINES: 1 . These articles can be amended by approval of 2/3 of the commission membership. 2. Proposed amendments shall be mailed to commission membership five ( 5 ) days prior to the meeting at which they are to be voted upon. First amendment: March 1, 1988 Second amendment: March 7, 1989 Third amendment: October 6, 1992 If Richfield City Code 305.01 Section 305 - Administration; commission; boards Subd. 4. Composition of the commission. The commission consists of thirteen members appointed by the council. Eleven members shall be appointed for terms of three years, except that (i) a person appointed to fill a vacancy occurring prior to the expiration of the term for which the predecessor in that term was appointed shall be appointed only for the remainder of such, and ( ii) two persons shall be appointed as "youth" members for one year terms. The two youth members shall be given all rights, privileges and responsibilities granted to the other appointed members. Upon the expiration of the member's term of office, a member shall continue to serve until a successor is appointed and qualifies. Members serve without compensation and may be removed from office at any time by the council, but after a public hearing if a hearing is requested by the member whose removal is being considered. Subd. 5. Commission' s responsibilities. The commission shall: (h) develop and implement programs that enhance the advancement of human rights in the community and that promote an awareness of and appreciation for cultural diversity.