2016-02-16 Community Services Commission Bylaws
BY-LAWS OF THE RICHFIELD COMMUNITY SERVICES COMMISSION
COMMISSION PURPOSE
The Commission shall be advisory to the City Council on matters relating to the City’s parks and recreational facilities and
programs. This shall include, but not be limited to, parks and recreation related capital improvement projects, recreation
programming, community center, nature center, ice arena, swimming pool, and any other item referred to it by the City
Council. The Commission also is the advisory to City Council on matters related to solid waste collection/recycling, storm
water management and forestry, and other matters as directed by City Council.
COMMISSION MEMBERSHIP
The Commission shall consist of eleven (11) regular members appointed by City Council. In making appointments to the
Commission, the City Council shall seek to select a representative balance among various user groups and interests
within the community. Regular members shall be appointed in January of each year by the City Council to serve three-
year terms. Terms of the members of the Commission shall begin on the first day of February of the year of appointment
and shall continue until the 31st day of January in which their appointment expires or until their successors are selected,
subject, however, to prior termination as otherwise provided in Section 305 of the City Code.
Of the eleven (11) regular members, the City Council shall approve up to two (2) youth appointments with full voting
privileges. Youth appointment terms shall be in accordance with Section 305 of the City Code.
In addition to the eleven (11) regular members of the commission, it shall have two (2) no-voting, ex-officio members as
follows: One member shall be appointed by the Richfield City Council from among its members; one shall be appointed by
the Richfield Planning Commission from among its members. Selection of ex-officio members shall be made annually
and, insofar as possible, in January of each year, with such ex-officio members serving for a term of one year or until their
successors are appointed.
REQUIREMENTS RELATING TO RESIDENCY, TERMS, ATTENDANCE, REMOVAL/VACANCIES, AND
STAFF/COUNCIL LIAISONS
Section 305 of the Richfield City Code shall dictate requirements related to residency, terms, attendance,
removal/vacancies and staff/council liaisons.
OFFICERS
The members of the Community Services Advisory Commission, at their first regular meeting in February of each year
shall elect, from their membership, a chairperson and vice-chairperson to serve for the ensuing year. The Director of the
Recreation Services Department or his/her designated representative shall serve as secretary for the Commission.
DUTIES OF THE OFFICERS
The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to the City
Council.
The vice-chairperson shall preside at all meetings of the Commission in the absence of the chairperson.
The secretary shall provide a record of all proceedings of the Commission and transmit copies of such to all persons as
directed by the Commission. The secretary shall prepare an agenda for all meetings and e-mail to all commission
members no less than three (3) days prior to a meeting. The secretary shall give each member at least twenty-four (24)
hours-notice of a special meeting.
MEETING PROCEDURES
The Community Services Advisory Commission shall hold regular monthly meetings on the third Tuesday of each month
at 7:00 PM. Special meetings may be held on other dates at the call of the chairperson or any two members of the
Commission.
All questions presented to the Commission shall be decided on by a simple majority of the number of the commissioners
present at the meeting provided a quorum is present. A minimum of six (6) members out of eleven (11) established by
City Council present at the meeting is needed to obtain a quorum.
Sturgis Parliamentary Procedure shall govern the conduct of meetings of the Commission.
Adopted: 4/17/74. Amended: 3/16/76, 1/10/78, 3/9/82, 2/10/87, 9/8/98, 11/19/13, 2/16/16