1999-10-27 MinutesRICHFIELD CHARTER COMMISSION
Meeting Minutes for
October Z7, I999
Call to Order:
President Amy Krauss called the members to order at 7:Q5 pm in the Heredia Room. of the Richfield City
Hall.
Roll Call:
Present: Jan Anderson, Joe Novak, Dorothy Holstrom, Edward Thom, Amy Krauss, Paul Muilenberg,
Gertrude Ulrich, Gordon Anderson, Richard Morey, Annette Margarit, Winthrop Zocher, and Gordon
Herrboldt.
Absent: Jane Hendrickson, Gloria Gordon, and Army Zabransky.
Twelve members being present, a quorum was announced.
Minutes:
Secretary Jan Anderson submitted the September 29, I999 meeting Minutes. Since only one copy was
available, approval was delayed until Inter in the meeting to allow aI4 members present to review it.
Report of Officers: There was no report of officers.
Committee Report:
Section 8.04 / 8.05 Study Committee:
Amy Krauss announced that, upon request, Corrine Thompson had written and brought to the. committee
meeting a draft of a new re-write of Sections 8.04 and 8.05. It was obvious that this draft did not
encompass the intend purpose of these sections. After further explanation, Corrine Thomson was
requested to write a different version to be presented at the October 27, 1999 full Charter Commission
meeting. Upon review of the draft presented at the IOf27f99 meeting, it was generally agreed that the
overall language was acceptable. Section 8.04 is to be a definition of capital public projects covered, and
Section 8.05 is to be the procedure by which capital public projects ~s defined in Section 8.04 are
implemented.
The draft presented would play out in the following manner:
o A proposal on the design/engineering phase would be estimated ~ Ifthe estimate exceeds
$75,000, then details of the project and notice of a public hearing would be published twice
in newspaper within fourteen days of the hearing -~ a public hearing would take place -~ the
city council would vote an the estimated proposal by resolution ~ The result would be
published at least once in the newspaper.
o A proposal on the construction phase would be estimated ~ If the estimate exceeds
$500,000, then details of the project and notice of a public hearing would be published twice
in newspaper within fourteen days of the hearing -~ a public hearing would take place -~ the
city eounciI would vote on the estimated proposal by resolution ~ The result would be
published at least once in the newspaper.
It was determined that two areas within the language of the draft needed further discussion:
1) Whether or not these secrions should apply to a} projects involved in the everyday function of the
City, and b} capital public projects that involve construction of "buildings" only; and
2) Whether or not approval of capital public projects by the city council should be in the form of a
resolution (which takes effect immediately) or an ordinance (which takes effect after 30 days).
Minutes of 10/27/99 Charter Commission Meeting Page 2
A motion by Ed Thom and seconded by Annette Margarit to add the words "new or existing" before all
references to "city building" in the draft passed.
A motion was made by Ed Thom and seconded by Gordon Anderson to add the word "project" after alI
references to "city building". A motion was made by Ed Thom and seconded by Gordon Anderson to 1)
rescind their original motion; 2) add the word ~"project" after all references to "city building"; and 3) add
the sentence "Sections 8.04 and 8.05 do not apply to any project for routine or necessary maintenance of
city property." after the first sentence in Section 8.04. The motion passed.
Motion by Joe Novak and second by Wynn Zocher to eliminate the word "building" in all references to
"city building" passed. ~'~,
Motion by Jan Anderson and second by Wynri!~ Zocher to change "resolution" to "ordinance" failed due to
a 6-6 tie vote. '~
Motion by Ed Thom and second by Jan Anderson to add the words "at the next regular city council
meeting following the date of the public hearing" after the word "resolution" passed 7-5. (Note: The
time span between the public hearing and the~ext council meeting following the public hearing is meant
to be two weeks.) ~,
A motion was made by Rick Morey and seconded by Ed Thom to approve the amended draft (see
Attachment A, Page 2 to these Minutes), and to replace the current Sections 8.04 and 8.05 of the City
Charter with the following:
Section 8.04. Public Projects. Sections 8.
construction of a new or existing City prof
75,000 or that has estimated construction c
apply to any project for the routine or nece
contract for design/engineering or comme~
section, the City Council must authorize c.
construction phase of the project according
4 and 8.05 apply to any project for the design or
ct that has estimated design/engineering costs in excess of
~sts in excess of $500,000. Sections 8.04 and 8.05 do not
sary maintenance of city property. Before entering into a
ping construction of a public project governed by this
nmencement of either the design/engineering phase or the
to the procedure in section 8.05 of this charter.
Section 8.05. Procedure for Public Project
design/engineering phase or the constructi~
Council must hold a public hearing. Notic
official newspaper within fourteen (14) da
hearing may be-given in such manner as tr
the proposed public project, the proposed 1
cost of the project phase that is the subject
must be presented at any hearing on the cc
The Council must approve or disapprove i
must be published at least once in the City
The motion passed 8-4. This final version
fault with it, will be presented to the City
during that time.
Before authorizing the commencement of either the
i phase of a project governed by section 8.04, the City
of the hearing must be published at least twice in the
prior to the date of hearing. Addition notice of the public
City Council may determine. The notice must identify
ration and intended use of the project and the estimated
f the hearing. The proposed design for the public project
struction phase of a project governed by section 8.04.
applicable project phase by resolution. The resolution
official newspaper.
be reviewed by Corrine Thompson and, if she finds no
;,il for approval. The sub-committee will remain in effect
RICHFIELD CHARTER COMIVIISSION Page 3
Meeting Minutes for October 27, 1999
Considentation of Communications:
No activity was reported.
Unfinished Business:
Section 6.01. The City Manager.
The residency requirement, which is in conflict with Minn. Statute 416.15, was discussed.
Motion to add the words, "It is understood that this portion of Section 6.01 is in conflict with Minn.
Statute 416.15." was made by Jan Anderson and seconded by Ed Thom. The motion failed.
Motion to eliminate the entire sentence refemng to residency, (i.e., The City Manager need not be a
resident of the City or state at the time of appointment, but during tenure of office, shall reside within the
City.) was made by Paul Muilenberg and seconded by Annette Margarit. The motion did not pass by
quorum vote (8), and therefore failed.
It was noted that other cities encourage residence by offering incentives (e.g., paying for moving expenses
only to residences within the city).
Meeting Attendance:
According to the League of Minnesota Cities, Charter Commission members who miss four consecutive
meetings, unexcused, are subject to potential loss of position. Motion by Gertrude Ulrich and second by
~- Joe Novak to petition the removal of Gloria Gordon from the Charter Commission passed.
New Business:
There was no new business
Minutes: (Delayed action)
Motion by Ed Thom and second by Wynn Zocher to approve September 29, 1999 meeting Minutes
passed.
Adjournment:
Motion was made by Gordon Herrboldt and seconded by Wynn Zocher to adjourn. Motion carried and
the meeting was adjourned.
Respectfully Submitted,
Jan M. Anderson, Secretary
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