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08-11-75 agenda° CITY OF RICHFIELll, 'MINNESOTA Office. of City Manager Council Letter No. 263 • - Agenda August 11, 1975 The I-Ionorable Mayor and Members of the City Council City: of Richfield Gentlemen: . - Subject:.- Purchases in Excess of $1.,.000 . Chapter 6, Section 6.05 of the city charter stipulates that the city council , must approve the purchase of merchandise, material's, equipment or construction when the amount exceeds. $1, OOD. :This letter :contains several items falling within this charter provision. _a ;.~ ;. Pufcha se of Water. Meters It i~s necessary for the city to purchase. five large size water meters.. Informal quotations have been received and it is recommended that the 'city .council approve . ;the,~urchase of these water meters fn the amount of'$1,151.62. Funds for this ~~ u p'urcha se are provided in the -1.975 budget.. Landscape.. Spri.nkler'Hardware - . Inasmuch as hardware for the. landscape sprinkler system at the.ice arena ;' parking lot exceeds $1, 000, informal bid quotations have been recewed . It is recommended that the. city council approve .the purchase. of the hardware for. this project'in an amount not to exceed-$3,..027.70. Funds for this expenditure are available in the landscape sprinkler project budget.. ~~ ~}~,~,~ ~~,~ ~,o' Qc~ .e~ -- '~ Memorial Park Tot Lot Construction Earlier in the year on April 14, 1975, the city council approved final plans and specifications for the Memorial Park Tot Lot. Inasmuch as this is a relatively small - parks department project, we are attempting to accomplish this work by contracting separately .with, the three contractors who are responsible for various phases of the work. The city will in effect play the role of the general contractor. Based on the bid quotatiors it is recommended that the city council approve landscaping and grading work in the amount of $2, 263.00; timber and play equipment work in the amount of $4, 240.00; concrete water slide .work in the amount of $4,100.00 and fiberglass work on the slide for $1,498.00. . . ~~~~~ ,{ , CITY OF RICHFTELl~, MINNESOTA I~ Office of City Manager Council Letter No . 2 62 ~- r Agenda August 11, 19.75 The ~Ionorable Mayor ,.and ` Members of the City Council City of Richfield Gentlemen: Subject: Report on Code Enforcement Regarding Fire Prevention Sprinkler System Installations At the.last city council meeting the city council. requested a report on the enforcement of laws relating to the installation of fire .protection sprinkler systems . The city council also requested information relating to three specific properties referred to at the July 28th meeting. The purpose of this council letter is to provide the information requested. Laws Relating to Fire Protection Equipment • Regulations regarding fire protection sprinkler code enforcement for new and existing structures in the City of Richfield are included in the fire prevention code. This code u<~as adopted by the Richfield City Council in 19.68. The general provisions of that code make it the duty of the fire chief or his- designated representative.. to inspect buildings, except for the interior of dwellings, as often as necessary to dete~-nne any potentially dangerous -fire hazards. The fire chief or his designated representatives are also obligated to require corrective action to be taken to eliminate or minimize any. fire hazards. The code goes into some detail-'for purposes of describing potential or hazardous conditions in an effort`to provide fire service personnel with criteria for determining potential hazards. ,, ~` Article 14 of the fire prevention code: of y~hich'a copy. is attached relates' to the areas and conditions under which fire sprinkler protection equipment is required in ~xistinq structures . Thee uniform building; ccide requires the installation of fire protection sprinkler systems in new buildings and in buildings where alterations occur or where use of the. building changes. Therefore, it is necessary-for the city c.,pr~ceed on the basis of the fire protection.-code to obtain enforcement in :existing buildings where no alterations or changes in use occur. On the .other hand, the city. must proceed on the- basis of the uniform .building code to obtain enforcement when there is new construction., building alterations or changes .in use.. Sn both instances the regulations provide rather specific criteria which determines whether or nat fire protection sprinkler systems are required. These criteria include such items as whether it is a below ground or above ground area, the amount of square feet, the; _;number of excessible openings to the area, heighth of the area, type of construction, . the use being .made of the area and unique kinds of situations ;vvherz potential hazards ~ouncii Letter No. 262 - 2 - August 11, 19;'5• , _....~ • might: exist without the installation. of sprinkler systems . Method of Enforcement The installation of fire protection sprinkler equipment in new buildings is governed by the uniform building code and is enforced a s part of the normal building permit procedure administered by the inspection division of the public works department. For example, new buildings such as Lund's grocery store and the Naegle office building, which-were constructed prior to 1968, were required to include fire protection sprinkler systems 'under the provisions of the uniform building code . - The fire prevention code is administered by the chief of the fire service, Richfield has been operating under the provisions of the fire prevention code since it'was first adopted in 1968. There has been a consistent effort to be systematic ~, ,ands comprehensive in the administration of the provisions dealing with sprinkler ~~system installations... The standard operating, procedure for obtaining code compl- 'anGe has. included an initial interview with the building owner or lessee. and in ,, some cases' bath. The purpose of these interviews s to explain the provisions of the code. and how the 'code relates to the building in question. In all ca es it has-been the policy 1o emphasize cooperation in the a efforts in terms of establish- ' '" ~,;~ irig reasonable time tables taking into consideration unique situations °that might • ~relate~'to specific buildings. l'n most cases it has been possible to obtain compli- - ance without the issuance of a legal compliance order. In a few cases it has. been necessary to issue an order and in one instance the order was appealed to thee, ",; ~, board of review. Enforcement Results _ -From 1965 until the present time, the city. has been instrumental in obtaining the installations of fire protection sprinkler systems in 53 commercial and industrial buildings throughout Richfield. At the present time there are-.only 4 buildings which still appear to require .sprinkler system installations and it is the intention of the public safety department to complete their review: of these buildings requiring.the installation of any-necessary sprinkler systems within the next six months. .It should be emphasized that since• use is an important criteria it`is possible. that with"changes in use the remaining buldings,• or -some of them, may_not be required to have sprinkler systems installed. - Likewise, it is also possible that with changes in use, buildings not now requiring such systems may require them in the future.'. In terms af~institutional buildings. in the city it is important to note that.the city itself is nearing completion of sprinkler system installations in city buildings. . As you know, `a ,sprinkler system was installed in the ice arena when it was construct- ed and last year sprinkler systems were installed in the basements of the two liquor • stores . The Hennepin, County Library has a fire protection sprinkler system and the .plans for both the third liquor store and the renovation of the old library building include the installation of necessary sprinkler systems . The remaining building ;,~, Council Letter No. 262 - 3 - August 11,; 1975 ,,, •.. ,.: -, ;. . ,; . which does not as yet have a necessary sprinkler system is the city hall and`''rhe ~ , a_ proposed 1.976 capital improvement budget provides for the installation of a sprinkler system in the basement of city hall. 'The city attorney is presently reviewing the question of whether the provisions. of the fire prevention code must also be .applied to school .buildings in the city. If this question is answered in r the affirmative, we will initia e contacts of the appropriate school authorities and work with them to obtain compliance wherever sprinkler systems may be required.. Comments on Three Specific Buildings At the July 28, ,1975 city council meeting a N#r. Jim :Miller; and _a Mr. Ted Samsel made comments relating to the requirements for fire protection equipment in 'three different buildings. The general tenor of the remarks made by these two gentlemen indicated that in their opinion they felt that the city was careless. in requiring the installation of fire protection equipment or construction. Unfortunately, most of the comments -made. by these two gentlemen were misleading. anal in some. respects absolutely incorrect. " 1 ;r ~ ~",:Mr. '°Miller who operates Twin City Tire Company at 719 ;West 77. /`L. Street, indicated that vv~`hen he started his business he had obtained necessary :permits and :approval's from. the inspection division and at that time he was not required to insta l an iz~~terna fire separation. wall. He: indicated that at a later date the fire chief "`-~ ` required the construction of such. a wall if he were to .change tires inside his build- ;'. ~ ding: ~rtMr: Miller neglected to explain that when he initially started his business it `' ' ~ :was his intE~ntion to change-tires outside the building and that.he did not show on his plans that he would be using his. building as a garage. Therefore, the internal fire separation wall was nat required. However, when Mr. Miller said that he wanted to use the interior of the .building as a garage and change tires inside he building, he was then advised that he-.could do this,: but it was a requirement that the fire separation wall be constructed.> It is our-understanding that,Mr. Miller has for the time being made he decision- not to construct the~wall and change tires ...:outside. the building., Mr. Miller. also- reported to the council that it .was .his understanding that_the city had made `a mistake and not required .the .Goodyear- Tire Company to install a ` sprinkler system in their new building on.66th Street. Again Mr. Miller did not: provideall of the appropriate information relating to this facility. The. city initially . approved construction of the Goodyear Tire Company building and issued a building .permit without requiring the installation of a fire protection sprinkler system : This was done because a, sprinkler system was not .required based on the proposed plans and use provided by the Goodyear Tire. Company. However, after construction,. it -was determined that Goodyear Tire Company was storing tires and other related materials within the building in such a way so: as to block various' points of egress and ingress to the bui ding. The company was advised-that the storage would either have to be reorganized in such a way a to make the access points available or a sprinkler system would have to be installed. Tn this particular instance,' the company chose to change the original use of parts of the building and incur the expense of , installing the fire protection sprinkler system. Council Letter No. 262 - 4 - P,ugust ll, 1975 A Mr: Ted Samsel reported ..that. he was required'to construct an additional. • exit to~the basement of his building after the building had previously been re- modeled. Mr. Samsel said that the use of his basement had changed and that because of`this change the. additional exit was required. Initially after the building was remodeled Mr. Samsel used the basement for storages purposes. He then changed the basement from. a storage use to a classroom for ceramic. instruc- tion.- In the initially remodeling a basement door was provided. .However, steps were' not' constructed leading' from the exit to the ground level outside the building;. Wherefore, in order to provide safe egress for individuals attending: ceramic instruction classes, the fire service required that•the door be changed and that external tees be provided. In a recent. discussion. with fire personnel this week Mr. Samsel reported hat he has completed this work and that` it wars not his intention to indicate any disagreement with the city concerning this. matter. .t."~~ .In the process of preparing this report we reviewed the variots, procedures we had followed as well as the three individual incidences included in this council f'etter~. If is the opinion. of the public safety director and the, publicworks director, in which I concur, that the city has made a very .reasonable and consistent effort toU pki~ain cornplianc~ and thatthe results of these efforts over the past seven years t're~t~ec±~:..a •genuine concern on the part: of both city personnel and building owners and- tenants in the pity of Richfield o take the necessary precautions which result in minimizing fore hazards . Respectfully submitted, ~~~~ f, Wayne S . Burggraaff pity Manager `_ ~ . _;. ; WSB/bab cc: Public Works Director `, Public Safety Director . 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A O m •~• %r '.z A ~ A to O o o -~~, yr O C .b• CL ..j :3 .-. !> `' ~ i~ 'O ;: Q V' ~ ~~-r~ (= `-G _. ro _ rt A m w ~' A' GN cn ~ Co ~"' ~• ~'• ""~• ~ N• rn .O.i cAn O O ',~• C rt•'J fGi ~ [~ i" a: A C :~ A ~" ' O Ort Ur `' (1• O r t GL O to .O ~ ~ -F ~ O A• q•y y ~•~ O ~ ~ n ~; ~ k ~ rn ~ ~ N ~ ~ ~ C. ~ n ~• yr C 1~..~„~~ ~, ~~ ,. -;9 CITY OF RICHFIELD, MINNESOTA ~ , , ~~ Office- ~of City IVlanager :., ;. ; r Council Letter No. 261 -~ .r Agenda August 11 , 1975 The Honorable Mayor -and 'Members of the City Council _ City' of Richfield Gentlemen: Subject: Ordinance Amendment Relating to Possession or Consumption: of Alcoholic Beverages in Public Places At the last city council meeting at 'the request of the ciky council, .the city attorney presented a draft of an ordinance amendment relating,to consumption of alcoholic beverages in parks and other public places. After city council consider- ation of the proposed ordinance, it was-suggested that it be revised in such a, way. so as to prohibit possession a's we.ll as 'consumption in public places. The city attorney redrafted the ordinance amendment and submitted' it for • additional consideration at the August 11th city council meeting...A copy of the new draft of the ordinance is attached,. Respectfully submitted,. X~~-~ " / ~. ~~ .~ Wayne S. Burggraaff City Manager WSB/bab C M.A~ ~ cc: City Attorney , , _ ~ ~w"_ Acting Parks '& Recreation Director 1M'' Public Safety Director ,~ • AMENDMENT SCO CHAPTER X, '"PART III, SECTION 10.16 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD, .MINNESOTA CITY OF RICHFIELD DOES ORDAIN: Chapter X, Part III, Section 10.16, Subd. 5 of the Ordinance Code.. of the City of Richfield, Minnesota making - the consumption and possession of_ alcoholic beverages a mis- . demeanor offense is hereby amended as follows: '°Subd. 5. Public jlntoxication or] Possession and Consumption of Alcoholic Bever_ ages. [Whoever appears in an intoxicated .condition or] And person who consumes intoxicating liquor as defined by Minnesota Statutes Section. 340.07, Subd. 2 ar non- intoxicating malt liquor as defined by Minnesota Statutes Section 340.001, Subd. 2 while (1) on-a public street, park or other public place, or (2) on any private property without the consent of the owner of such property, or (3) while in a vehicle upon any public street and any person who possesses such intoxicating or non-intoxicating liquor in any dark including all public arking areas located within or immediately adjacent to any park. . Passed by the City Council of, the City of Richfield this day of . 1975. Mayor- Attest: • City Clerk a~ CITY OF RICHFIELD; MINNESOTA Office of City. Manager Council Letter No. 26~ Agenda August 11 , 1975 1 The Honorable Mayor and- : Members of the Gity- Counci' City of Richfield ; Gentlemen: Subject: Transitory Ordinance. Appropriating Funds for Landscaping ~- ,f ~ , ,. .° ~~ ~ ; ~ and, Sprinkling System Improvements r, ~: At the last city council meetingthe.city council gave first reading consi,~:^:r- ' ~ ation to a transitory ordinance appropriating $20,000 to cover costs of materials j , and force account. cost accounting for. prinkler system projects. at the city hall,. :~ the Cedar Avenue liquor store ..and other properties to the extent these funds rer~:_~in r --~ available. • It is recommended that this ordinance of which acopy;-is attached be given , second reading and be adopted at the August 11, ,1975 meeting.. Respectfully submitted, " (t ~~~ ~ ~ Wayne S . Burggraa ff ~')(~ City. Manager ~~ TRANSITORY ORDINANCE NO. 16.34. AN ORDINANCE- PROVIDING FOR THE EXPENDITURE OF MONEY FROM THE SPECIAL REVENUE FUND FOR CERTAIN ..CAPITAL IMPROVEMENTS City of Richfield does ordain: Section 1. It is found and determined to be necessary and expedient for the City to expend money from the Special Revenue Fund for landscaping and underground sprinkling systems at certain public buildings such as city hall and the Cedar Avenue liquor store and other public properties such expenditure being for a capital improvement for which the cit~r would be authorized to issue general obligation bonds. Section 2. The expenditure of $20, 000 from such Special.Revenue Fund for . such purpose is hereby authorized pursuant to provisions of Section 7.12, ' Subdivision (2) of the city charter. Section 3. The expenditure herein authorized shall be made pursuant to capital improvements budget appropriations heretofore made and pursuant to contracts authorized from time to time hereafter by council resolution. • Passed by the city council of the City of Richfield this 11day.of August, 1975. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk ~+ ~ ! / CITY_OF RICHFIELD;. MINNESOTA Office 'of City Manager- ` Council. Letter No. 25.9 Agenda August 11 , .1975 The Honorable Mayor: - and Members of the City Council City of Richfield Gentlemen.. Subject:- Hearing on':Assessment Rolls .:for the 1974 Street Improvement Project The city courrcil has scheduled August 11 1.975 as the hearing date on the assessment rolls for permanent street improver~erits construction in 1974. The hearing is scheduled"to begin at 6:30 p:m:: Property owners who will be assessed have received a letter advising them of `the hearing date ,and of the time for the hearing . - The assessment hearing will cover the construction work ;performed:, in areas • 6, 7A, and 13 as shown on the attached map'. Each property ov3ner who will'be assessed for this-work--has already, received ~.°" two letters from the city. 'The first letter which was sent out several months ago ',~~ requested property: owners to advise the city ,of any defects. or problems: of which ,, . `. they might be aware concerning thi project: Each of those responses have been ans,niered either "by ,corrective work'or explanation `concerning the circumstances involved. A second letter advising property'`owners'of the date and time of`this assessment hearing ';has also-been mailed to all-who will be assessed. This le ter included the amount` of the assessment for the project and an explanation of the alternative ways in which the assessment could be paid. ' A total of 2056 parcel are included in the 1974 project, The asses meet-rolls for thisproject have been calculated in accordance with the street improvement assessment"policy adopted'by the city council i~. June 1970. A copy of that policy. is attached. One of the most successful- elements of the cty- wide street improvement project is the .promise made by the city council that the - assessment policy adopted i~ 19'70 would remain in effect until the entire project is completed in 1977 , so that all property owners would receive the .same kinds of :equal treatment. Assessment rolls have all\been adopted based on"this policy in 1973 and 1974 covering approximately one-third of the .city. Property owners have previously been advised of the assessment policies at public informational meetings, public hearings and by way of a variety of printed materials and. audio-visual infor- mation aids prepared by the city. > RESOLUTION N0. RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT N0. 657 •. BE ZN RESOLVED by the City. Council of the City of Richfield, Hennepin•County, Minnesota as follows: 1. That the city clerk has, with the assistance of the city engineer, calcu- lated the proper amounts to be assessed for the 1974 Permanent Street Program, City Project No. 657, against every assessable lot, pie ce, or parcel of land specially benefited thereby in accordance with the provisions of law, and the proposed assess- ment so made up was filed with the city clerk for more than 15 days prior to the assessment hearing and was open to public inspection during said period. 2. That notice has been duly published and a~.public hearing heretofore duly held as required by law so that this council could meet and pass upon the proposed assessment. 3. That an opportunity has been given to all interested persons to present their ohjections, if any, to such proposed assessment or to any item thereof at said public hearing, . 4. That the city council has heretofore duly established City Project No. .657 and after carefully considering all the facts, the benefits to each lot, piece or parcel. of land and fully advising itself in the premises, has found and determined and hereby declares that each and every lot, piece, or parcel of land included in • said proposed assessment roll was improved by reason of the construction of said City Project No. 657; and has been and is specially benefited. in the amount-set out ` • in said proposed assessment roll opposite each such lot, piece or parcel of land, " 5. The proposed-total assessment in the amount of $2,050,524.69 is hereby affirmed, adopted and confirmed and the sums fixed and named in said proposed assessment are affirmed, adopted and confirmed as the proper special assessment for each of said lots, pieces, or parcels of land respectively, and said amount so set out is hereby levied against each of the respective lots, pieces, or parcels of land therein described. 6. Said assessment is hereby affirmed, adopted, confirmed and shall be certified by the city clerk and filed in his office, and shall thereupon be and constitute the special assessment for said City Project No. 657, Permanent Street Program, 7. The assessment with accruing interest, shall be a lien up6n the property included therein, concurrent with general taxes, and shall be payable in equal annual installments extending over a period of 20 years. The first installment shall be payable on the first Monday in January of 1976. A11 assessments shall bear interest at the rate of 8% per annum, To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1976, to each subsequent installment shall be added interest for one year on all unpaid installments. All assessments and interest thereon shall be collected and paid-over in the" same manner as other municipal taxes. Passed by the council of the City of Richfield this 11th day of August, 1975. ATTEST: Loren L. Law Mayor Thomas J. Moran City Clerk w ~ It. tit ,~ ~ ~f k i ~ ~ $. .., ~ ~ =. 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'J V ~ •u C J u O •• C7 ~ C ~ i :tl '+ ' . . u O q u N U N N 1 ^ £ _ u O O b rJ a " ~ • ~ u . •. t .. . t. •. .-1 u .-. 1 N N N G ~~ ~, , . u ^ r~ o a'~m ~:-~ -.t N~ u ,~, arc>s~a N•'+ u a r _, ~ o ~ v c N N - i H w .-1 •.+ c ., ~: Z N H, N O O u E i+.. H C u i 7 ,~.7 oG u . Y 7 N N +' G" i "y G N ~[ y a t'~. t. 7 0 -~ .+ u L• U b C V tJ '/ jn CITY OF RICHFIELD., MINNESOTA ~, Office of City Manager Council Letter.No. 258 Agenda August 11 , 1975, The Honorable Mayor and Members bf the City Council City of .Richfield Gentlemen: - Subject: Application of Clean Indoor Air Act Chapter Z11, Clean Indoor Air Act Laws of 19 75 , prohibits smoking in public p aces and meetings except in designated smoking areas.. Inasmuch as this legislation applies to public meeting rooms such as council meetings, the city council is requested to make a designation concerning .smoking in the council chambers . It would appear that there are two alternatives available under the provisions of the new law. It would be possible for the city council to prohik~it any smoking- in the council chambers, or in the alternative, smoking could be prohibited: in part of the council chambers .and permitted in another part. of the council chambers . Regardless of which alternative is selected, it would be necessary to provide adequate signing.. No specf~.c penalty is provided for the failure of the city to .make a designation other than an injunction procedure for repeated failure to act. Therefore, it is recommended that the city council'. make a decision relative to smoking regulations in the city council chambers: Respectfully' ub fitted, ~• ~ '. Wayne S. Burggraaff City Manager. WSB/bab i :.~.r ..~, ~ ~ l CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 2 57 Agenda August 11, 1975 ,, t The Honorable Mayor " ~, and Members of the -City Council City of Richfield ', - Gentlemen: Subject: Report on City Car Utilization At thelast city council meeting the city council deferred consideration of the report on city car utilization. ' However, CoUncilrnan Ludetnan requested informa - tion as to the cost of parts, labor, deprecat~.on, insurance, gas and oil for the city vehicles. This nformationhas been included on the attached table ;together with a calculation on the cost per-mile: full subm' ted Respect y , Cl~~v~. +or ~ y `' ,'~, Wayne S. Burggraaff City Manager WSB/bab ~~ _ ». ., cr~~T ~~: l~r~lrrTLir~, T~1la~tl~?%SU~Ii~ Uifc;e: of City h~<zr;ager . Cotanci l Lei-.ter ATO. 209 _, • `nger~da June 23, 1975 ~. ~ ~ :. ~ Deferred July 28 19 7 5 The Hoz~orahle l'~<:yor : -and ~ .. Membars of th.c~ ,City Council • .City. of I'.i c„fiel.cl Ge*~tle;~zan; _ SuhjecL-t P.el?o~'t on Gi~y C~=r Uii3.i~ution Earlier this ysar the cii:y cou..c;l a~;ked teat a ~f~~cly ~~:: made to con:parz~f i:kze . •- s ~ ~I~s ~vitYz ti3e cost of paying rr,ileztyo re:-- cos~s of opsra~znc~ city o:rvnea tzutomon~ ~. ~ • i.mhursement fees to those ir~dividual.s prE~s}orfily op^rati.ng city osar~ed. rags. Tl~e . study has been conduc'~~d and ii is the purpose of this cou-rcil letter to ,resent this i.nrorrna~ion to i:re city council aj~n~~ w}.th other per'~inenf data rolat~izg to usaga of ci.~}~ autornohilcs . Ac~mi.nistrai:ive I'c;lirv~on Use of Ci.t;r ~':uto n~obi?es At tha pr~:sezit tizno there are te» city automoI~ilLs that are used in ciii-feront vyays by,ciiy emp'cyee~ in non-•pt;k~lic safei~y activities. The use o{ t}~~~.e vchicl~s . is governed by an admini.sfrative policy for city car usage t~~hich i?as h-:cn~~:z effect. tar several years. The policy basically provides for three types of usage as d~s- cribed in the foilo~*zng Tist: ~ ~ - 1. ~1 fatal af•five vehicles are presently assigned on a 24-hour basis. _ These typos of assignments occur ~~iien an individual is in a posztior~ which. rer~tzires extensive attendance at evening tx~e2tirgs ?r_d othsz~ unusual hours. These types of assignments are also .made whin «~~ individual is respon~~ible for city operat:.orzs ~~ahich occur orz a 24-hour. - basis or at least substan~i«lay beyond tree normal working day.. r -red for daily usage. T'tzi.s fiyl;e of 2. Thrae vehicles ara presently as~ig~ ass}crnmont Occurs ~rThen an individu=al's position requira:~ use. of a Car on a continual .b~~ sis throughout the course o;: trio day, for the przr`poae of p°rforrr-iing a job. ~. Two vehicles are assigned to a car pool at the citSr hall. These vehicles are u~~ilized by individuals who do not have access to other -city vehicles in an effort to minimize pa}Tment of mileage rein.hurCrzent • ~~es . •~IJVIl illill. LG4Ll'~1 1VV• uv.+ 'LN tint lJorli#~C`r~.~, l/:Z ~i .. T11e: adrninistruti.ve pOlic;y T'E:fE:rred to i.n the pre~~ious section of this lu4teT~ ~ - `indicates that there may b~ rc,~asons other than just zr?ileage for inalci.ng ~ uto- mobile assignments. Ilovaever, vae I7ave roriductc~d a si:udy ~to detc;rminc COmparui'ive CO~tS of paying mileage 2:~imburs%ment fees. versus: dri.vz~lg ci.t~* au-ton~obilc:s. Wa .have faund that far a car vlhich i.s .driven about 9:00 ~rxi.les per. year that the: average cost to the city for th~~ ci.'cy vehicle is almost i:he , • same. as the cost cif the city paying mi.I.eriga reimbursement fees. for a toi:al • of 0500 miles. If tl~e mileage increases beyond. 950,0 miles per year it b:cc~~nes prog~~-essively cheaper for the city to provide: the car. Tne infomatioiZ val~.irh rve have coll.ccted in the s#:ud~T vvY~ich has been co~zducted does not support ' aa7~r economic ad~rantac~e 'co the city to c'~ange fro::. our present syste~-n of Iir.ited use of city vehicles to a sys#:em ~~~rI~ere all empiayLes would. provide their o.,nJn vehicles and recdiva a minimum of 15~- per mile. In addition to i~I:~~ direct cor~~paiisvn of costs traer~~ are. some other factors which .should also be considered and I:ave a baaring on rile present poli~~y. In discussing this manor ~,ti~ith aur'insurance repre~;entatives, it was sugr~stod that the i~e~;~oval of trn vehicles from the city fleet <<,rould initially result in a .slight decline i.n insurance costs. Ho~r~ever, this decline in insurance cos#:s for the city vaould most cerfiainly .result in higher insurance costs to the indi~T- ideal. and the~indAvidual would probably be requested by his insurance co:ripany 'to .increase liability limits to protoct agai.~st personal injury suits. Finally,_ " ~c~ potential for subrogat;.on against the city omp;cyee increases ar_d creates ~' coz~sidQrable complications. whicri can be costly to the city. ', Additional intangible a.dvantagcs which support the city policy include t;ie f act fihat cif:y vehicles are identified. v,Thich helps to assure residents of the idt-:r~i.zt~~ of ihoso individuals using the vehicle. ~ number of our city vehicles include ` mobile radios for two-vsay communications and it is doubtft:t that many individuals ~ wou:l.d ponnit the installation of a tcvo-vaay radio iri their private au3mori.l.es - . since such instal.l.ati.on would have u .tordancy to depreciate resale value. Finally, ~ ~ : some types o{ city driving are unique and i.t is dou'~tfui-that an individual. ti~;culd be ~~ v~ illiras to contantly drive a personal vehicle through. construction areas for only . a ~S~ por mile reiITlbursemen4 fee. Comparative .Surtsey As part of this study a survey was coTiducted of several other suburban municipalities t.o deterinir~e the number of non-public safety vehicles operated . by ~fihose municipalities and the; way in which the assignments were made. A •. ~ :'copy of the survey. is attached and indicates that P.ichfield ma}:es very l.imi.t~d use of cit ov~rned vehicles i.n compari_on to otl~or municipali.{~ies of about ti_re Y same .population size as Richfield. For example, Edina has Z8 cars, St. Louis __ ! `~ r+ ~ ~ ~ ~ p n C7 ;'3 r0 ' { ~ ^ O O Z C M ~ r0 ~ o G ~ ,t~ ~. y ~ ~ ~ ~ -~ ~ ~ M tit b ~ . N ~ W W W N W OO W (D .tom. ~ ~ lD ~ (D 00 Gl pV N OO N W V t0 r V Ut V O O ~ , ~ (D ~ 0 ~ Z z _. O ~ - y N ~ N ~ b ~ O M ` ~-, %v ~ ~ , ' p m `G w W ~-+ r rn ~ cwn co - W ~ b ~ ~ 7, .v ~ ` ~ N ' ~ - ~ ~ O ~ y . ¢ N M W ~ ~ Z- H ~ oo ~ s O ~ ~ ~+' ~' ~ ~ - .:Y b 0 ~ ~. ~ Z m ~ ~ Y9 ~ - - y Z y _ KKK . ~ a' b 7y N - - m V] r H ~ ~ ~ M ~* ~~- Cn C r ~ , ~ ~ V N ,p W r. .a' ~ - T ~ ' (] ~ C' ~ ~ ' ~ . W • - ~i .. . _ W t*7 ' ~ N N " b ~ ' O o - r • - H ~ - .. . ~ ~ F.,, W F.+ p - V N r r O w p r W N W ~ . p y ~ - `• - ~ - ! ~ - 1974 CITY VEHICLE COST COMPARISONS • (Dep.., Parts, Labor, .Insurance, Gas, Oil) TYPE OF VEHICLE 1974 MILEAGE* 1974 EXPENSES* COST PER MILE 1974 Ambassador '72 10,000 $1,695.81 17~ Ambassador '72 16,545 1,593,06. 10~ Duster '74 11,850** ~.,012.71* 09~ Valiarit'74 7, 159** 1,302.77* 18~ Valiant '74 5,777** 954.53* 17~ ~liant '74 9,524** 1,071.89* 11~ Valiant '74 7,940** 1,215.77* 15~ Valiant ' 74 10, 059** 1,173. 05* 12~ Valiant ' 74 6, 848** 1,345, 37* 20~ -Fury. '73 8,481 1,750.64 21~ Average per dear 9,418 mi $1,311.56 15~ per mile These expense figures were projected from 9 month figures available since the vehicles were receivedafter the first of the year. It should be noted that the opportunity for error exists here depending on use of the vehicle and the experience with vehicle maintenance. **These mileage figures are .projected on the basis of 9 months of experience with these . vehicles . NOTE;' The above expense figures could be deceiving 'in that major repairs to vehicles are figured: into the cost of the vehicle for' this year. In reality, these major repair costs should be spread across the. lifetime of the .vehicle. s CITY OF'-RICHFIELD, MLNNESOTA , 1_~,, _.~ Office of City ~Vlanager ,z ~,. Council :Letter No. 255 \` `~' ~, Agenda August 11 , 1975 a ,~~' The Honorable Mayor and ~' ' IvIembers of the City Council .City of Richfield ' Gentlemen: Subject:' Street Barricades for Block Party Mrs. Charles Mahon, 6926: 17th Avenue South, has requested that the 6900 blpck on 1?th Avenue South be barricaded for a block party-on Sunday; August 30, 1975 ~~tween the hours of 3:00 p.m. and 12:00 midnight. The only stipulation attached-to this request is that the barricades and warning devices be erected by the: city in such a way so as to discourage. through traffic, but to permit ingress and egress of emergency vehicles; in - the event this would be required. during the time-of the block party. It is recommended 'that the request be approved. Respectfully su 'tted, Wayne S. Burggraaff City Manager` WSB/bab cc; Public Safety -IDrector Public Wprks Director ~', , .;- CITY OF `RICHFIELD, MINNESOTA Office of City Ma-pager ~~ • Council: Letter No . 2 54 Agenda August l l , 1975 The Honorable Mayor and 1Vlembers of the City. Council City of Richfield Gentlemen: " Subject: .Request from Oak::Grove Lutheran Church to Make. a Presentation Concerning Their .Special. Use Permit On the August 11, 1975 city council agenda `there is an item providing Oak Grove .Lutheran Church ~n opportunity to discuss .the proposed sale of property at 7029 Augsburg Avenue South (Lot No, 14) . A copy of a letter received from Oak, Grove Lutheran Church is attached. On May 28, 1974, the city council considered requests for a variance and for"a special use permit for Oak Grove Lutheran Church. Both requests were • granted by the city :council . The' special use permit was required to expand the church use in a residential zoning -district. 'As part of the .review for the special use permit the s aff determined Ghat parking for both the present church and the larger facility which would result `after construction was inadequate. At the time the council considered the request for the special use permit, only 89 off-street parking spaces were available, where- as a total of 164_spaces should. be required after the construction of the new facility. As part. of the request, the church agreed to remove the parsonage and thereby increase available parking to 117 off-street spaces. The city council approved this request, but in doing so, provided that the church should pursue the purchase of Lot 13 to provide a total of 155 parking .spaces . A sketch .showing the location of the present parking area and Lots 13 and 14 is attached. It is our understandir_g hat the church now wishes to sell Lot 14 which would indefinitely :.preclude the addition of Lots 13 and 14 to the parking lot at the corner of Augsburg Avenue and West 71st Street. ` ,/ Respectfully submitted, ~ -~l ~',. `~'"~ • Wayne S. Burggraaff City .Manager. WSB/bab cc: Public Works Director Planning Director ~.~_ ~ 'ri F AUG ~~~~ ~s OAK GROVE LUTHERAN C H U R C H ~ 71ST AND LYNDALE AVENUE SOUTH ~ MINNEAPOLIS, MINNESOTA 55423 ~ PHONE 869-4917 August 3, 1975 Mr. hdayne Burggraaff City Manager Richfield, Minnesota . Dear Sir, • I. have been asked by the Board of Commissioners of Oak Grove Lutheran Church to attempt to be place d on the agenda of the August 11, 1975, city council meeting, The purpose being to explain our referral of the special .use permita0ak Grove Congregation desires to sell the property at 7029 Augsburg Avenue South, Richfield, Minnesotan . Yours truly Myron D. Olson President Oak Grove Congregation 71st and Lyndale Avenue. • Richfield, Minnesota • ~~ .. h.. •~ . . ' ~~ 32 sp ces („lt.s • ~ . y M ..~ ~ ~ ~ Church Church- awned . / (~ Property ~ fio be sold Pot ~nfiiat ~ (/~ {3 Non-church aa~ned 3t3 spaces - . • ~ ~ ~ Current church t35spaces parking. • _ y .~ ` - ,~, • ` i .. r ,. ~-- r F • ~ _ . .. ~r } •. ~ ~ r. • . ~. ~> - CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 253 Agenda August 11, 19;75 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Take Bids;. for the Painting of the Logan Avenue Water-Tower The purpose of -this council etter is to request authorization to call `~~} E~ for bids for the repainting of the Logan Avenue tower. The Logan Avenue ,, ~ ~ tower has not been repainted since its initia installation and is in need ' of repainting both on the interior and exterior. The public works depart- meat has planned this operation 'for the..fall'of 1975 in order to avoid any f interruption of water service to the residents of Richfield. '~, . ~~ It is recommended that the city council ,authorize the call for bids for the interior and: exterior painting of the Logan Avenue water tower. Funds for this work are provided in the 1975 water department maintenance bud,get.- Respectfully submitted, ~. &' T ,/ Wayne S. Burggraaff City Manager WSB/kmb • :.Agenda. Augustll, 1.975 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Release of Off-Street,Parking Contract Bonds On the August 11, 1975 city council agenda there are-three items. relating to the release of .off-street parking; `.contract bonds.' The first bond is for David H. Watcher for .the parking lot for a three unit apartment building located at 1617-19-21 West 66th Street. The second bond is for`A. I. Minnesota; Inc. for a parking lot with a car .rental business. in conjunction with a service stat}on and car wash operation located at 1400 East 78th Street. The third bond is for the parking .lot for Arthur Treacher's .:Fish and Chips located at 6401 Nicollet Avenue South. The Public Works Department .has.. inspected these propertie's and confirmed that. the requirements of the off-street: parking contracts have been met, It is recommended that these bonds be released. Respectfully submitted, ~,~ .Wayne S. Burggraaff City Manager WSB/krnb cc Public Works .Director • Planning Director RESOLUTION NO. RESOLUTION RELATING TO RELEASE OF BOND ON OFF-STREET PARKING _ A. I. Minnesota, Inc. Location: 1400 East. 78th Street Use: C~.r Rental Business. in conjunct~.on with-service station car wash operation WHEREAS, A. i. T~linnesota, had an off-street parking agreement with the City ,of Richfield, relating to 1400 East 78th Street, which contxact bears the designation of Contract No, 213Q and which contract was ;uaran~eed by a bond cf the Travelers Indemnify Company, Hartford, Connecticut, in the amount of x;_00.00, and WHEREAS, ~'~. I. i~~innesota has eompliPd witTi-the provslona of said agreement and the Traveler' indemnity. Company, Hartford,.ConnectTcut,• now seeks to be relieved of any funt~ier obligation under said. bond,. and :• WHEREAS, there appears to_be no ,just~:fication for requiring A. I. T~innesota to. continue `to provid~`a bend fog security on the performance of said agreement. NOW_THEREFORE, BE I~' RESOLVED by the City Couneil of the:Cty of Richfield; Minnesota., as follows : 'T'hat t~~ city manager is.k~ereby.aut~orized cLnd directed to release the Travelers Indemnity Company, Hartford, Connecticut for any and all acts of A.I. Ninnespta, committed ox' incurred in violatioi~.of Contact No. 2130 on and after the 11th day of August, 1975• Adopted by the City Cquncil of` he City of Richfield this 11th day of August, 1975. • RESOLUTION N0. RESOLUTION RELATING TO RELEASE OF BOND ON OFF-STREET PARKING Arthur Treacher`s Fish & Chips A Sub-Sidiary of Orange Co. Inc. 2011 Riverside Drive, Columbus, Ohio Location: 6401 Nicollet Avenue Use: Restaurant WHEREAS, Arthur Treacher's Fish & Chips, A Sub-Sidiary of Orange Co. Inc., 2011 Riverside Drive, Columbus, Ohio, had an off-street parking .agreement with the City of Richfield, relating to 6401 Nicollet Avenue, which contract bears the designation of Contract No. 2183 and which contract was guaranteed by a bond of .the St. Paul Fire and Marine Insurance Company, St. Paul., Minnesota, in the amount $3,350.00. and WHEREAS, Arthur Treacher's Fish & Chips has complied-with the ..provisions of said agreement and the. St. Paul'Fire and Marine Insurance Company now seeks to be relieved of any ,further obligation under said bond, and WHEREAS, there,appears to be no ,justification for requiring Arthur Treacher's Fish & Chips to continue to provide a bond for security on the performance of said agreement. NOW THEREFORE,. BE IT RESOLVED by the City Council of the City of Richfield, .Minnesota, as follows: That the ..city manager is hereby authorized and 'directed to release the St. Paul Fire and Marine Insurance Company, St. Paul, Minnesota for any and all acts of ArthU.r Treacher's Fish & Chips, committed or incurred in violation of Contract No. 2183, on and .after the 11th day of August, 1975• Adopted by the City Council of the City of Richfield this 11th day of August, 1975• ATTEST: Loren L. Law Mayor Thomas J. Moran City Clerk :~ _ .~ r CITY OF RICHFIELD, MINNESOTA • - Office of City Manager Council: Letter; No . 2 51 Agenda August'11,.1.975 The Honorable Mayor and 'Members of the City Council 'City of .Richfield :Gentlemen:., Subject: Commission Appointments.. The.' following appointments have yet to be made to two city 'commi sions: Advisory Youth Commission: One unexpired three year adult position, term expire , June. 1, 1976 and one full three -year term_ expiring June-1, 1978. Attached is a copy of an application received from Sister Katherine Egan, who has expressed a desire to be appointed to this- commission. r~ Planning Commission: -One unexpired three year term expiring January 12 1976. Council members have previously received copies of application from Charles. Robbins, Connie Hoverson, and Sister Charlotte Ann LeClair who .remain from- the group of applications received by the .city council late. last year and early this year. In addition, Mark Ahlquist has recently submitted an application of-which a copy is attached. Respectfully submitted, ~~ VV Wayne S. Burggraaff` City Manger WSB/bab ~~ r ' 'T1 CITY OF RICHFIELD APPLICATION FORM FOR INDIVIDUALS DESIRING TO SER ~ ~' MUNICIPAL ADVISORY COMMISSIONS OR COMMITTEE A~tG ~ 1975 2. 3. 4. S. 6': __ '~ ~ .Y x anager Committee or commission for which application is being made ~~~hJI /U Fr' Name ~~ ~' 1~~G ~(.~~ .rT- Residence address rI(DD (a.(~1C-~ U~ ~?L~JD ~~~F~ ~- l~ ~ ~~^?~! No. Street .. City Phone Business address ~~Z~'-- (o ~T_~.L~~~~L~~"~~°~'y` .VE~c! Narne of employing agency Address Position Held Date of birth ~ ~ ,Z ~'' ~J~ Month Date Year Local organizational memberships and affiliations: . . b. c. 7. Briefly discuss aspects of your experience which you believe qualify you for this • Municipal Committee and why you ar/~e interested in serving: '8. List the names of three persons who are thoroughly acquainted with your qualifications Name ~ Occupation Address Phone Z . -- • 3. ~,~ '~i-~~-tt~~nn) /~l.~ts C'l~u.~lct,~~_;~l ~~~~ :~~~--z..2r~ 2. IUD-30 CITY OF RICHFIELD APPLICATION FORD FOR. INDIVIDUALS DESIR.INC TO SRRVE ON NTUDTICIPAL ADVISORY COMMISSIOr?S OR COITMiITTEES .-~ ~, ,.: . .+~'f 1. Com~-ittee or commission .for which application is being made Youth Commission Sit K the ine E an 2. Name s er a r g 532 Third. Avenue South Mineeapolis Minnesota 825-4264 3. Residence address e State City Phone et No. Str Academy of the Holy Angels' " 66A0 Nioollet Avenue Principal 4. Business address Name of employing. agency,. Address Position. held iz 26 33 5. Date of birth Month Date Year 6. Local organizational memberships and affiliations: P4inn. Association of Secondary School Principals a. Board of Trustees, College of St. Catherine . b. . c. 7. Briefly discuss aspects of your experience which you believe qualify you for this 1~unica.~Sal Com.~nittee and why you are interested in serving I am very interested in being. involved in what is happening for youth in Richfield. Manv o our students at Holy A3~s~~ ^re fro~n\Ri~1,PiAl~ ____ and I feel that sh ld to in pro ra^~s concernen the needs of the broader youth community. About eight years ago~:or thereabouts I worked with the oath commission; I was then Sister Noel• I found the contacts .with other concerned people of the area very helpful to me. 8. List the names of three persons who are thoroughly acquainted with your qualifications Name Occupation Address Phone. Rev. Robert T. Cassidy Principal 6600 Nicollet Ave. 866-8762 1. 2. Mrs. Fay Sullivan housewife, mother 6815 Wentworth Ave. 86q_47 ~ _ 3. Mr. Frank Riley tax dept. 6915 Portland 866--$302 9. Signature of applicant