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06-23-75 agendaCITY OF RICHFIELD, MINNESOTA Office of City Manager .; ' Council Letter No. 2'10 Agenda June 23,` 1975 The Honorable Mayor . -and Members of the City Council City. of Richfield Gentlemen: :.Subject: Liquor Store Construction.Charige Order On June ,9, 1975,. the city council awarded the contract for the construction of a 3rd liquor. store.. The ,contract does not-include the installation of the'sign. '1'i~e ` contractor, B - E Enterprises, Inc. has agreed to install the-sign on a change' order. The city's architect has prepared .two alternate signs for the 3rd liquor, store of which drawings are `attached. Sign.."A" is a conventional 7' X 7' sign mounted on two steel posts.. This sign would be in complete. accordance with the city's sign ordinance :and could be installed for the cost of $2 , 840. ; Sign. "B" is a more unique sign.- , It is the feeling of both the architect and city. staff that it is-impractical and undesirable to try and outdo the other outdoor adverting signs along Penn .Avenue. 'This simple -but unique. sign is designed to complement the design of the store acid identify the store by its design: as well as its message. It'is tha recommendation of the city staff and the city's architect that this sign should.,be installed at a .cast of $3,120. However, it should be pointed out that this sign does not-completely conform with the requirements of the city's existing sign ordinance.. Section 3.49, Sub. 7 of the city code. requires ground signs to be installed at the established building line. It might be .possible to technically define the sign as another type. of sign but then the - city should treat commercial establishments in the -same manner regarding the in- stallation of signs of this nature. If the city council should approve this. sign it is recommended that the city attorney be requested to revise the sign ordinance to - adequately make allowances for this type of sign where it will not cite visibility problems . . Respectfully subm' ted, - ; 1""" ~~ Wayne S. Burggx~aaff ~~ ~ ~ City Manager ~ - WSB;cjh cc: Public Works. Director Liquor Store Manager; City Attorney. ii ~, ~~ {{{ - ~. _ .. .1 - - t`'~ ... - T-~ ~ r ~~ ~ ~~?~ ~ ~ i. ; t . ' ~ i • s~ _ Inv~ ( ~~ s • .C . • r n . ~ ,; _ a 1 c i • .. ~S E ,,. { - ~ ~ ~ `acvy ~N ~. . • • - _ ra- _ .. •.. ~ . - _ bCAZK",azyv+ea'iwcoaa. ~ ~ s+P~ roe ~v z~ u a . .. .. ~ S S i. ` _ o . ~.rme ' P ~ _ ~. . _ ,: ~ . 1..... ~ . .. . ...___ ..._ .., ~., ._ . .. ... ~ ~ ({ "j T ,a - /~ CITY OF' RICI-i~F'IEI,D, MINNESO'.CA Office of City Manager Council Totter No. ZQQ Agenda June 2 3 , 19 7 5 The Honorable Mayor and Members of the City Council City of Richfield C-gentlemen: Subject: Repat~t on City Car Utilization Earlier.' this year the city council asked that a study be made to compare the .costs of operating city owned automobiles with the cost of paying mileage re- imbursement fees to those individuals presently operating city owned cars. Tl`ie study has been conducted and it is the purpose of this council letter to present this information to the city council along with other pertinent data rel.at.ing to usage cf ci.ty automobiles. Administrative Policy an ?Jse of City Automobiles At tho present time there are ten city automobiles that are used. in differerst ways by city employees in non-public safety activities. The use of these vehicles is governed by an administrative policy for city car usage which has beer~'in affect for several years. The policy basically provides for three types of usage as des- _ cribed iri the following list: 1. A total of five vehicles are presently assigned on a 24-hour basis. .These types of assignments occur. when an individual is in a position which requires extensive attendance at evening meetings and other unusual hours. These types of assignments are also made when an . individual is responsible for city operations which occur on a 24-hour basis or at least substantially beyond the normal vaor~king day. 2. Three vehicles are presently assigned fcr daily usage. This type of assignm~Snt occurs when an individuals position requires use of a ran ors a continual basis throughout the course of the day for the purpose of performing a j ob . 3. Two vehicles are assigned to a car pool at the city hall. These vehicles are utilized by individuals v~ho do not have access tc other city vehicles ir. an effort to minirriize payment of mileage reimbursement fees. Council Letter No. 209 -2- -C,ost Comparisons . June 2.3, 1975 The administrative policy referred to ire the previous section of this letter indicates that there may be reasons ether than just mileage for malting auto- mobile assignments. However, we, have conducted a study to determine comparative costs of paying. mileage reimbursement fees versus driving city automobiles. We have found that for a car which is driven about9500 miles per year that the average cost to the city for th.e city, vehicle is almost the same as the cost of the city paying mileage reimbursement fees for a total of 9500 miles. If the mileage increases beyond 9500 miles per year it becomes progressively cheaper for the city to provide the car The information v~rhich vve Izave collected in the study which has been conducted does not support any economic advantage to the city to change from. our present system of limited use of city veha.cles to a system where all employees would provide their own vehicles and receive a minimum of 15~ per mile. In addition to the direct comparison of costs there are some other factors which should also be considered and have a bearing on the present policy. In discussing this matter with our insurance representatives, it was suggested .that the removal of ten vehicles from the city fleet would initially result in a slight .decline in insurance costs . However, this decline in insurance costs for the city would most certainly result in higher insurance costs to the indiv- idual and the individual would probably be requested by his insurance company to increase liability limits to protect against personal injury suits. Finally,. the potential far subrogation against the city employee increases and creates ' considerable complications which can be costly to the city. Additional intangible advantages which support the city policy include. the f act that city vehicles are identified which helps to assure residents of the identity of those individuals using the vehicle. A number of our city vehicles include mobile radios for two-v~=ay communications and it is doubtful that many individuals would permit the installation of a two-way radio in their private automobiles since such installation would have a tendency to depreciate resale value.. Finally, some types of city driving are unique and it is doubtful that an individual would be w iiling to constantly drive a pei°sonal vehicle through construction areas for only a 15 ~ per mile reimbursement fee . Comparative Survey As part of this study a survey was conducted of several other suburban municipalities to determine the number of non-public safety vehicles operated by those. municipalities and the way in which the assignments were made. A copy of the survey is attached and indicates that Richfield makes very limited use of city owned vehicles in comparison to other municipalities of about the same population size as Richfield. For example, Edina has 18 cars, St. Louis C;ouncil~Letter No. LUy -3- June L~, 1 y75 y ~ ~ `Park has 23 cars and Blooming:on has many more. By comparison, Richfield operates .only l 0 city owned automobiles . Conclusion The study which has been conducted supports the present administrative policy. Moreover, survey results of other municipalities do not indicate ex- cessive use of city owned vehs.cles by the City of Richfield: It is recommended that the city council receive and file this report.. Respectfully submaitted, Wayne S . Burggraaff City Manager 0 N d o z `D V r c n M K z 0 .-. m H N W >/ m 's-- ~ L]. fb d t~. 0 m O G (D w m c (D .'~' (2 t-~ tD N • to `A ~ N ~ oa ~.c1 0 ~ z ~ w Z y ° O ~ ~ ~ CZ ~ d ~ ~ M H z S H r 0 z x N U7 W W W V W N W O ~A W ~A O i ~A O ~ W C17 ~ r-+ t~ CO W O O N O V N U7 W` N Ul 00. V 00 (D N 00 V W Ul V O O O f W I W I ~+ ~ ~ I O I W I N I ~ ~ V. IC o I V I N I I 'p I W l ~"' ~ 'p' W O N 1-~ a ~ o N M d N r ~ t O z H O z W I_ O I N I W ~ O I" 1 i r d y ~ - ~. ~.~ . y ~ H ti {-y (1 V 5 y H d ~ ~z 7 a y H y H H d H y y 0 CITY OF RICHFIELD, :.MINNESOTA Office,of City Manager Council .Letter No. 208 Agenda June 23. 1975 'The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Discussion of Special Asses merits Against Owner - Occupied Homesteaded Property of Persons Over 65 Mayor Law has requested that there be a discussion item on the subject of deferring special assessments for homesteaded properties of persons over 65 years of age in hardship cases. The Laws of 1974,. Chapter 206 of the State of Minnesota provide for the deferral of payment of special assessments on property owned. by senior citizens under "special conditions . The city attorney will describe this legislation and, "~ the manner in which it could be utilized by the City of Richfield. In consider- ing'this, matter the .city council should be concerned with the fact that a program of this kind results in deferred income; that alternative funding sources must ; be found to replace the deferred income until it is received and that. develop= - ment of criteria for hardship will be a difficult job. Respectfully submitted, ~ ~ •-~ , ~~/N'I J ~• Wayne S. Burggraaff City Manager WSB/eja e~ ~~~ • ~'~`~~ ~~ CITY OF RICHFIELD, MINNESOTA ~~'"" Office of City Manager Council. Letter No. 207 Agenda June 23 ~ `.197.5 The Honorable-Mayor and Members of the City Council City of Richfield Gentlemen: Subject:.. 1975 Street Paving Program On the June 23, -1975 city council agenda there' is an'item discussing certain aspects of the 1975 permanent street paving program. Forest Drive between Morgan and Oliver Avenue The cfty has received a petition signed by 12 property owners on Forest Drive between Morgan Avenue and Oliver Avenue requesting that the treet not be; con- structed to a width of 36 foot but be constructed to a width not to exceed 24 feet. The construction of: a 36 foot street would require the removal of 3 trees and the' construction of a 24 '.foot street .would require the remova_1 of no trees . In addition to the trees invoived in constructing a street to a width of 36 footthe residents have also expressed a concern about the aesthetics and possible increase in traffic. on their street. `It is the recommendation of the city staff that Forest Drive between Morgan and Oliver Avenue be constructed to a; width of 36 feet. The recammendation is based on the .fact that a reduction of the street width will not save substantial number of trees -.and there is 'no necessity for the installation of retaining walls should the street be constructed at :36 feet. Olives Avenue between 67th and 68th Street The city staff hasreceived a petition signed by 10 of the property on~ners on Oliver Avenue between 67th and 68th Street requesting tr~~ t th.e city install a 30 foot street rather than a 36 foot street. The construction of a 36 foot street would requ9.re the:.removal of a substantial number of trees. However,. the city staff has reviewed the situation and feels that a 34 foot street can be ccnsi:ructed nn Oliver Avenue .bet- ween 67th and 68th Street without necessitating the .removal of trees. In addition to the question of the removal of trees. the residents are also concerned about potential speeding problems if the street is widened to 36 feet and the aesthetic appearance of the. street. ~, • fi w We, the undersigned, are dissatisfied with the City of Richfield's plan to widen West Forest Drive to thirty- six feet. As the property owners along this one bloek long street, we he~.~eby petition that it be maintained at its current general width ~of twenty-four feet. Any of the fclloyring reasons, even standing alone, tiJe consider ad~;quate to warrant the desired cutback in plans. Wsst Forest Drive is bounded on both ends by parks ` a:nd is noncontinuous. Zt therefore sees a. very minimal ' a_rx_ount of vehicular traffic, .evidenced best perhaps by the fact tilt most Richf'ielda_tes, .even those living a .few blocks away, eit:~}e-~° do not- know ~•aliere it is or have never even heard of it. It is fears that widening allotirs and induces higher speeds and usage. This area.~ahere children can play, • and all .can appreciate the quiet is then endangered. Brealtineck speeds in excess of 1~.5 m.p.h. have long been a problem on the ad joining streets of Oliver and T~torgan. Tie cum»ves bye the parks, t~ihicli might be narroti~red themselves, are regularly used as hotrodder~s courses and tae. see little virtue in extendin:~ or connecting them. ldhile .taid.eriing of streets i.,ras years agothe hallmark cf a ~rogressi:ve city, it should be noted -that the reYrerse trend is r_o~a taking hold in such places as the Minneapolis Parkway system. T.L2C~'e des-;~*3.ors haste ,Z~rrQtaed the roads to improve .aesthetic appearance:, and diminish volume and speed so that drivers and pec~est-ria~.s might take the time to appreciate. f3ur o.•rn street eras named Forest. Drive for its trees, .primarily' very. old and large oaks. A number of t'_nese would Tiave to fall .•: ere it taidened even a foot. ~ ~ ~--f-s~- _ . ,. ~, .. (.. N .•,. s v ~~ ;~,,,~.~._~,~._.l~g.~;~~ ~ _ r n The sar2e z`'ate .would be held for a four. footer while jeopardizing ' two more five and eight foot circumference trees. It seems that if. they were large enough to be left when the area ` ~~as'developed some thirty-five. ye~.rs ago, they had ought to be. allo~•ed to stand today.- A. street taicith of twenty-six .feet would also injure or destroy several eno-r:aous evergreen bushes, require work on a set of-otherwise inde~endant cEZaent stairs, and a.f correctly done, ca11 for .installation of • ~ retaining .walls. for the- rna jot pay°t of the street. Twenty- eight feet tiaould clean the four trees and make the retaining walls a necessity. r width of West=Forest Drive will not be allowed to exceed ` twenty-four. feet. G~JE RGso ~J~~; fioaJ .f~ip~ wC m~iyf,~i.+1 f~C ~ I,~R/t'E~f' Cg u ~'u,~,f'~ ~iE Li ~'~' c~ u R ScvE~P.'.v1 C cr~Pl~E.S i9Nc~ f,~~'E' ,~qr~;~s~ .~ti y ~ti~~q~~. f ~ ~~ /~' ` r "/ G!/~' ~• ~'f~`orJ *o ~ ~ S~'oP s ~~~ ~N b~ r`~i /UaR r~ . ~~ Sou~~ ~,o~ N~~ o~ ~~~~ ~Ud ©~KLA~~ A ~ G ck. awS y N ~G ~ 12 S ~C ~' i o rJ ~E'~ A tG $ G ~TERR~e~. , i.-~ f s ~ ~E~Y ~ S ©~ R 1~ ~ l.L. ~Pet~oc6ii~3°J '- "~ ~c~t sec fi oN . It should be noted that within the last fifteen years West Forest Drive was actually less then twenty feet wide with no difficulties encountered in parking or•congestion even then. For 'these many reasons and for the satisfaction `of 'the residents and'taxpay~rs who wish to preserve one of Richfield+s mast pleasing streets, we the undersigned ,pgt3.tion the Richfield City Council to establish that the t,.+.~ ..'c+.. 7 _, ., n , ~'_ . ,_._ ~~' ;~ .b.::, _-- ~-; V• G~~ ~: D ~ ,~ ~~ /~ ~ .-,~ . : ,. kVe the r.esldents af: the b700 block of .Oliver Avenue South, , l~eti.tion the counci:l of the City of Richfield. to deviate from. the improvement plans for thi;y street by providing for a 30 foot wide street rather than a 3b foot street. .The reasons far this deviation are-several: ` 1. In order to maintain the residential character of our street, tyre feel it is imperative that no trees should be removed unless absolutely n.ec:essary. Z. The current plans for the street will create a speeding problem which i.s dangerous in view of the fia.ct that the open park area is much used. by children. The street is already used by traffic seeking to avoid congestion at 66th and. Penn and by drivers seeking a .fast route around Penn Avenue. The plans to widen the street to 36 feet will attract more of this non-local traffic. 3. The cost of tree removal and of building anal maintaining. excessively wide streets is of concern to all residents of Richfield. 4. The aesthetic appearance of our street has been a principal reason why most of the residents have purchased homes on this street. While we cannot statistically correlate this factor to a Iow turn- .aver of homes, it is a fact that- most owners tend to look on a home purchase on his block as permanent. The result has been that most of the homes have been occupied by long-term residents. We .believe that a street width of 36 feet would detract from the feeling of .a quiet residential street and would by its width alone, aside from the removal of trees, tend to change the basic character of the street. .i l'£?~ ~r{e 5' ~,b y.~~ 6~' , . FET 1T IOIJ f:OR LOCAL li,1FROVE~.iENT i/E.~ V~>~°~~ ~~~ i~"`'""~'p"~ CITY OF R1CI;FIELDa P~91NN` ~ ^ETITION NOa DATE RECEIVED TO; THE CITY COUPJCIL OF THE CITY OF RICHF1ELOy ~CijNNE:.OTAe t7E~ THE UNDERSIGNED OPINERS OF NOT LESS THAN 5I f;=R CENT IN FRONTAGE OF THE REAL PROPERTY ABUTTING ON BETI'JEEN ~~~ ~ iS +~'~~~ 7~f~ AND HEREBY PETITION THAT SUCH STREET BE SCJ$D h~ ' !°~c~ ~l-may ~? , (~, b~-3 ~ <•> f ~} 0 1 u.; i ~ ;'~ ~Y~_._- - __.- ~ .. .~ =y(d 200 ..._..__ ..._.. ..~.~..~. --.._._...r..~,......_.~.......__._ EXAMINED CHECKEDy AND FOUND TO BE IN PROPER FCRi~I AfJD TO BE SIGNED BY THE REQUIRED NUPa1BER OF Ol'INERS OF PROPERTY AFFECTED BY THE !fiAK{NG OF THE I:~iPROVER;ENT PETITIONED FOR• PER CENT C1TY CLERK SIGNATURE OF OPNERS HOUSE Noe lni=GAL. DE.S6R{ PTI;,ON~ QF.::.T,~;1E::~?f~dFERTY v~~ ~U~!"C~.S ` `.J ~.O ~f' Vl~i(~ c7.~ ~ ~ 1.1~ E' lE~ 3e ~,, Y ~ ~~ ~ 2.... ~ v`r`''~ ~ '~~ 8, ~ ~~ Q~~'-- S' D, . _ ~ 6 7D ~ ~~u~c. C~~ . c~ . ~~ ~ t 2 . .~_._._._._ 14. I5. ~ --- 6 e -- 17. ._ _.~ 18. 190 F rn ~ f-' ~ K ~° i ~ -~ K cal- H Vt ~ ~ ~ ~ ~ ~ ~ O c+ fi ~ ~ '~ ~ ~ O + c ~- . N (p (D c+ ~ N ~- f,. ~' N F3 ~ K O fi ~ ~ ~ (D lD c+ ~ (D • ,_ ~ N o O O ~ H H U] t ~ y H x ~ W ~ i3 '=J trJ O L=J ~ ~ W H ~-' Ol O } W ~ ~ H H O C y ~1 '~ trJ O ttJ `~ C!~ • -~' ~ O W ~ O H ~ ~ . H ~ ~ ~~ CITY OF RICFIFIELD, MINNESOTA Office of `City Manager Council Letter No. 206 Agenda June 23, .1975 . The Honorable Mayor and Members of the City. Council. `City of Richfield .Gentlemen• . ::.Subject; Temporary Street Work'Harriet.Avenue between 66th `Street and 67th Street. Harriet Avenue between 66tk~ a.nd 67th: Street ha-s not-been included as part of the permanent street paving program. because the over-all development. of the Richfield Bank & Trust Gompanycalled for the vacation of-this. street in he near future .with this development to be included as part of the 'bank property proper: The cond~.tion of the street ha deteriorated to the point that existing traffic using this street is experiencing severe `difficulties. Therefore, the Richfield Bank & Trust has peti- tinned the city to do a temporary oiling project on this street. in order- to preserve-the \. street until final plans and vacation can.. be completed. ,Attached is a petition-from the Richfield Bank & Trust Company, the owners of 95% of the property abutting Harriet Avenue, requesting the city to re.oil the stree~C. The Richfield Bank & Trust Company agree to pay a direct assessment to cover all. the cast of this work. In addition the bank has waived- the right to ,a public, hearing on this request. The estimated cost of this project is $3, OOQ. It.is the recommendation of the city staff that the city council approve two resolution regarding this matter.. The first resolution orders -the project to be com- pleted and the second resolution orders the. work to be done by day labor, Respectfully sub tted, Wayne S . Burggraaff - City Manager WSB:cjh cc: Publfc Works- Director Finance Director ; .~~~~ f ~._..~ r 6625 LYNDALEAVE. SO. RICHFIELD, MINNESOTA 55423 1 TELEPHONE: 861-7355 A N I N D E P E N D E N T F3 A N K ~ June, 18, 1975 city of Ric'~ifield 6701 Portland Avenue S. Richfield, Minnesota 55423 Attention: Mr. Peter G. Eberz Gentlemen: To confirm our original conversation, the Richfield Bank & Trust Co.-and the Richfield State Agency, Inc. petitions the City Council to make repairs to the road surface on Harriet • Avenue between 66th Street and 67th Street in lieu of per- manent streets at this time. We agree to a direct assessment to cover. the cost of these temporary repairs. ~~v,.~-cam ~'~e~t°~ - We further waive our right to a hearing on the above request. Sincerely/ yours, ~ ~ ;~ ( ' . .~~/~ ,~~~., Richfield Bank & Trust Co. Chairman CMcB:ch ~ Richfield State Agency,. Inc. President RESOLUTION N0. , RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS . AND SPECIFICATIONS FOR TEMPORARY STREET IMPROVEMENT AND OILING ON HARRIET AVENUE FROM 66TH TO 07TH STREET .CITY PROJECT N0. 681 . ~ WHEREAS, the City has-been presented with a valid petition from the owners of the property abutting Harriet Avenue from 66th to 67th Street for temporary street improvement and oiling, and to assess the entire cost thereof against the petitioner, and WHEREAS, Minnesota Statutes-,permits the City to proceed with the making of such an improvement without a public hearing where all the pT'OpeTty owners affected have petitioned for the improvement. ..NOW THEREFORE, BE IT RESOLVED by .the Council of the City of Richfield, Minnesota, as follows: 1. That such project is hereby ordered as proposed. 2. That the city engineer is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such an improvement. • Adopted by the City Council this 23rd day of June, 1975• - Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk • RESOLUTION N0. RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR TEMPORARY STREET IMPROVEMENT AND OILING AND ORDERING WORK TO BE DONE BY DAY_ LABOR. CITYPROJECT N0: 681 Clerk's.File No. WHEREAS, pursuant to a resolution designated as Resolution No. passed by the City Council on June 23, 1975, the City Engineer has prepared plans and specifications for the temporary improvement of Harriet Avenue from 66th to 67th Street and has presented such plans and specifications to the council for approval, and L'a WHEREAS, such improvement is in its entirety of a type which under Minnesota law it is permissible for the city to construct by day labor, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, as follows: 1. That such plans-and specifications be given Clerk's File No. and the same are hereby approved and ordered placed on file. 2. The City Engineer shall proceed under the direction of the City Council • and the City Manager, as given from time to time, to carry on all work in connection with such improvement in accordance with the plans and specifications herein approved keeping such account of all costs and expenses incurred in connection therewith as may be required by law. Passed by the .City Council of the City of Richfield this 23rd day of June, 1975- Loren L. Law . Mayor ATTEST: Thomas J. Moran City Clerk CITY OF RICHFLELD, MINNESOTA Office of City Manager • :, .Council Letter No. 205 Agenda June 23, I~75 The Honorable IVlayor :and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Call for Bids At the February 24, 1975 council meeting, .the city council approved abid award to Olson Graphic Products, Inc. for the purchase~of a Davidson 600: Offset Duplicator. Since the installation of this equipment in the city hall print room, we have experienced a continuing history of minor breakdowns anal copy output problems;. While :the company has made extensive efforts to repair and maintain: the press , . it has become increasingly clear that the .problems with this machinery are. uri- resolvable 'and result from a basic incompatability between :the .press and pl.atemaking unite. Therefore, Olson Graphic. Products has agreed to remove- the press from the city print room at the compan.y's expense... They have requested that.' in return the city release the bid bond for this item. This will be the only action necessary, since . we have withheld payment bn the press pending resolution Qf these .problems.. Therefore, it is recommended that the council.,iasG a moti.~n authoriz?.ng the release of the bid bond,-the return of this equipment at the expE:nse~of the sealer,. and the termination of the contract existing between tlse city and ulson Graphic Produots , Inc, for this equipment. If it further recommended that the city council authorize the re-advertisement for bids for an offset duplicator. The specifications for this item will be re--drawn and tests will be conducted to insure-that any equipment considered for purchase is completely compatable with our existing equipment. r . o ~~`~ Respectfullg subm ted, ~$ ~~ '~ Wayne S . Burggraaff City Manager - ~~ WSB:cjh cc: Finance Director S CITY OF RTCHFIELD, MINNESOTA Office of City Manager Council -Letter No . 2 04 Agenda June 23 , 1975 The Honorable Mayor and Members of the City Council Cty_of Richfield Gentlemen: , Subject: Second Reading Consideration of Apartment Licensing Ordinance Amendment. " At the May '27 , ,-1.975city council meeting the city council `gave first reading consideration to a proposed ordinance amendment which would provide for the licensing of apartment houses. During the discussion of this proposed amendment, -the city staff was requested to provide additional information concerning the work- load and ata,ffing of the environmental health department so that council members would be in a~ better position to .make a decision with respect to the need for a housing service officer position in this department.. ~~ The purpose of this council letter is to submit the ordinance amendment for second reading consideration and to comment on the environmental health department -workload and need -for a housing service officer. Second Readina Consideration At the .May 27 , 1975 city council meeting the city council made a change in the proposed ordinance amendment which reduced the annual license fee from $4.00 per unit to $2.00 per unit and reduced the minimum fee from $25.00 to $T5.00. These- changes .were :made in the draft of the ordinance amendment as considered at the time the first reading was .published in the newspaper. A copy is attached and' marked Exhibit A. In view of some of the questions .that were raised at the time of #irst reading, the city attorney has' further reviewed the 'ordinance and suggests that the following changes be made at the time. of second reading in an effort to answer and clarify those questions which were raised at the time of first reading: 1. 'In Section..3.22, Subd. 2, strike the phrase "having complied with° and substitute-:the phrase "first having obtained a license under" . 2. In the same Subd. 2, at the end, substitute a comma for a period and add -the phrase "except to the extent that occupancy of an apartment is permitted' without a license under the provisions of l~. Subdivision 3 , Paragraph c).; of this: Section ." Council Letter No. 204 - 2 - June 23, '.1:975. 3~. In Subd: 3, Paragraph c) , after the phrase "Apartment units within an_unlicensed apartment house." add the phrase "for-.which alicense .application -has been made .and" . 4 . At the end of Subd . 3 , Paragraph c) , add the :following 'addtidnal sentence: "In any instance where the Admini trator has denied an application for a license the applicant may appeal from -his decision to the city. council. 5. In Subd. 5, in the final sentence, after the. phrase "in the manner provided for in" add the words "obtaining a" . ..After ahe changes proposed by the city attorney have been. made it is recommended that the city council consider the amendment for second reading purposes and adopt the apartment. licensing=ordinance. Consideration of Environmental Health Department Work Program ~ " In response to the. request of the city council we have :conducted a rather thorough`-:analysis. of the- environmental. health department work program and the type and..: amount of workload which exists within than department. You will find by reviewing the following sections of this council letter that there has been a steady and significant increase in the workload of this department. Complaints _,,, have increased significantly -.and over the past several years there has been pro- gressively greater emphasis placed on handling complaints to the detriment of regularly conducted inspection proarams in the various areas where the department " has..ahe responsibility for insuring minimum code compliance. While we cannot determineall of thereasons for the increasing. number of complaints, they are probably due in part to the fact that the community is growing older, there is more consumer and environmental concern about a wide variety of issues and changing economic conditions . It is;:unfortunate that the regularly scheduled inspection program must suffer as a result of increasing complaint call requests.,- since the real value of good environmental $ealth program rests with the ability. of the agency to conduct regular preventive inspections for the purpose of minimizing hazards and protecting the ; health of the .public. Staff and Department Services The health department currently employs three.. full-time persons and one part-time person: This includes a director, a secretary, a public health environmentalist and a part--time ,health investigator. `The major services provided by the department are listed below: :Council fetter No. 204 - 3 - ]'une 23, 1975 ~ ~ ~ r-.. `; , Housing Service Pollution Control Single dwelling and duplex inspection Pollution sampling and analysis Apartment House inspections. Pollution source inves igation Swimming pool inspections. Noise level surveys Property maintenance inspections Litter, control Odor abatement programs Waste disposal'inspectons Food Sanitation Occupational Health Restaurant inspections Commercial establishment .inspections Food vending machine inspections 1Viotel :inspections Food establishment inspections Animal kennel inspections Food service Vehicle inspections Sauna inspections Nursing home inspections. Industrial planf inspections Home occupation inspections Sanitation truck inspections Miscellaneous . Weed area ;inspections Nuisance. control Plan reviews Office conferences Court appearances Vermin surveys Travel validation Code research , Citation consultation General information -service Departmental Workload Analysis Th'e' environmental health department conducts regularly scheduled inspections as well as inspections in response to citizen complaints . The frequency of regularly scheduled inspections depends on the nature of the establishment inspected, its state of code compliance and the owner's willingness and speed in correcting violations Nand achieving compliance with minimum code requirements The analysis of the departmental workload shows that the. major demand for -staff time has been in response to citizen complairts. From 1972 through 1974, complaints. increased by 44%. So far this year they are up an additional 13%. Exhibit B (April, -1975 Monthly Report) provides more detail. The four main areas in which. complaints are received are: 1 .unsanitary food services, including ~~ ~'~~ ) ' a) unsanitary food `~"'~~ ~~ P` -b) unsanitary premises c) food poisoning 2) weed patches 3) property maintenance:"and :pollution sources, including Council Letter No. 204 - 4 '- June 23, 1975 a) improper waste.. storage b) air or water pollution r, c) junk cars ~~ d) trash or clutter. It is `dffcult to,. define a "typical inspection or complaint xesponse. Nevertheless-~ we have attempted to calculate the. amount of time required in several illustrative` situations to demonstrate the time consuming aspects of these cases. Exhibit C lusts several types"of inspections with average amount of time required-for each. The listing of inspections necessary in hese areas exemplifies the trend in increasing numbers of complaints 1972 19.73 1974 Food service facility inspections' ' 228 360 417 Weed area inspections 614 701 911 - Property maintenance and pollution 839 ~ 2,380 2,571 control inspections The trend does not appear to be abating. Compla nts regarding un anitary food or food service conditions and. food poisoning, for instance, are- now running 50% ahead of the same 'time last year. The increase in the `number of complaints and related inspections and the increasing amount of staff time devoted to inspections by .complaint is making. it difficult to maintain the desired number of regular inspections especially`in the areas of wmming_pools, food vending machines, restaurants and retail food distributors. Staff-time required to respond to complaints has reduced the staff time available to_conduct'the desired number of regular inspections of such facilities. Apartment 'House Licensing In order to gain an understanding of .the impact of the proposed apartment' house >': licensing program, a; survey of other communities which license apartment houses was conducted. This survey included Minneapolis, St. Paul, Blobmington, St. Louis Park, New .Brighton.,.. Hopkins,, Brooklyn Park, Fridley, New Hope, and .Brooklyn Center. As a result of this survey it was learned that following enactment of such licensing procedures, tenants' complaints to health departments rose significantly. The genera feeling was that this increase in complaints was due to both the new. tenant.- awareness of who to contact when other avenues fail and to a .tenants' feeling that city: government was now more sympathetic to the problems faced by renters.- In Bloomington,. Hopkins ,. Brooklyn Park and St. Louis Park, where the number of apartment units most closely approximated Richfield's, the survey showed that about one half of a housing officer's time was spent responding to apartment house`com- plaints, The most frequent types of complaints encountered by the communities. _. surveyed included: Lack of heat Leaking or .stopped up plumbing Hazardous electrical-wiring >Tmproper waste torage Insufficient locks Offensive .odors _ Cock roaches, silverfish, etc. Rodents 'Repairs not done General filth Council Letter No. 204 - 5 - June 23, 1975 Richfield's Experience Our extensive study of the department of environmental. health and our survey of neighboring .communities have produced the following facts: 1. Residents' complaintssin Richfield have increased significantly in recent years 2 , The related, increased workload generated by complaints is making it increasingly difficult to maintain both the desired number of regular -_ inspections and the thoroughness of those inspections 3. Adoption of the apartment house licensing ordinance will generate a ` significant increase in complaints. ,. ,: 4 . Apartment house complaints alone-.most likely will demand at least one-half a .housing officer's time. ~~ Housing-Service Officer The adopted 1975' budget provides for the creation of a housing service:. officer in the environmental health department. We believe that the information contained in this` letter fully justifies the creation and filling of thds position at the present time . A job description which describes the position and provides illustrative examples of work to be performed, is attached and identified as "Exhibit D." The housing- service .officer position should be assigned to Pay Grade 13 ($10,5.16-$13,429):. Briefly, the housing service officer will assist the. environmental health depart- ment in the. following manner: 1. The HSO will handle a l complaints and related inspections from multiple dwelling: tenants.. Initially this will require about one-half his .time:. It may require more of his time in future years as our apartment houses continue to :age . 2. The HSO will also handle other areas of housing code enforcement.. This will include property maintenance and. pollution control inspections _single dwelling and duplex inspections and swimming pool inspections. The.: assignment of these duties to the housing service officer will enable other department personnel to devote their time to more thoroughly investigating complaints in other areas and to place as much emphasis as possible on regular inspection programs . gumrnary In .summary, it is recommended that he city council take the following action: ;_: `Council .Letter No. 204 - 6 - June 23, 19T5 ~ecov.4 1. .Give #~rat reading consideration and adopt the proposed ordinance. amendment providing for apartment licensing. 2. Authorize creation: of the housing service officer position by adopting the.-attached resolution. assigning the position to pay grade 13. Respectfully submitted, _ ' ,r ,~ , Wayne S . Burggraaff City Manager WSB:cjh ccs Environmental Health Director. Public Works`,Director Planning Direc"tor Finance D~trector Personnel Director City Attorney _., w ~~ $ ~7 ~' ~ AN ORDINANCE' E RELATING TO APARTMENT HOUSES; PROVIDING FOR THE INSPECTION AND LICENSING THEREOF; ADDING A NEW SECTION TO THE CITY CODE OF ORDINANCES: RENUMBERING. SECTION 3.22 AS SECTION 3.23 CITY OF RICHFIELD DOES ORDAIN: Section 3.22 of the City Code is renumbered as Section 3.23. The City Code is amended by adding a new section, after Section 3.21, to read: "3.22. Definitions. Subdivision 1. For purposes of this Section the terms defined herein have the. meanings. given them. a. "Apartment house" means a multiple dwelling containing three or more apartments. b: "Apartment" or "apartment unit" means a room or suite of rooms designed for, intended for or occupied by one family and equipped with cooking facilities. • c. "Family" means one or more persons, occupying an apartment and living as a single, non-profit housekeeping unit, as distinguished from a group occupying a hotel, club, .fraternity or sorority house.. The term family includes necessary servants. d. e. "Housing administrator" or "administrator" means the City Manager or his duly authorized representative. "Housing Code" means Section 3.21 of this Code and the Uniform Housing Code as adopted by Section 3.02 of thi s Code. f. All other definitions contained in Section 3.21, • Subdivision 1, are incorporated in this Section by reference and made a part hereof. "Subd. 2. Licensing. •It is unlawful for any person who is an owner of an apartment house to operate such apartment house without^ with the provisions of this Section. "Subd. 3. Licensing Procedure. a) Within 30 days after. the effective date of this Section, the owner of an apartment house shall apply to the Housing Administrator for the license required by Subdivision 2. Application shall be made on forms provided by the City and accompanied by the initial fee require by Subdivision 7. The owner of an apartment house constructed gfter the effective date of this Section shall make similar aPP1icati on prior to actual occupancy of any apartment unit th~ -1- * ~ ~ b) •Application: Contents. The application shall contain such information as the Administrator may require to insure i compliance with the Housing Code and this Section. c) Issuance of Licenses. If the Administrator finds that the requirements of the Housing Code and this Section have been. complied with he shall issue the license. If he finds non- compliance with the Code and this Section he shall deny the ' license, specifying in writing the defects which shall be trans- mitted to the applicant. The applicant shall have a period of 60 days from receipt of such notice to correct the defects specified. The Administrator may, in his discretion, authorize additional time for compliance. If the license is denied no • occupancy of dwelling units then vacant, or which become vacant, is permitted until a license has been issued. Apartment units within an unlicensed apartment house which are in compliance with the Housing Code may be occupied provided that non-complying units within the apartment house do not create an immediate hazard to the health and safety of persons in occupied units. Such extended occupancy may continue until final action on the granting or denial of the. license is taken by the City Council. "5ubd. 4. License: Renewal: Transfer: The term of a .license granted under this Section is one year, expiring on June 30. The license may be renewed .annually thereafter. The license is transferable•upon application to the Administrator, and payment of the. license transfer fee by the prospective owner, • provided that the apartment house is in compliance with the Housing Code. The license shall terminate if application for transfer is not made within 30 days after transfer of ownership of the apartment house. •"Subd. 5. Licenses:. Suspension: Revocation: A license issued or renewed under this Section may. be suspended upon a finding of non-compliance by the Administrator, and written notice to the licensee. Upon failure of the licensee to comply with the .notice of violation, the license may be revoked or suspended in the manner provided by Section 5.14 of this Code. Reinstatement of a suspended license .shall be accompanied by an amount equal to 50~ of the license fee. Issuance of a new license after revocation shall be made in the manner provided • for in initial license. "Subd. 6. Licenses: Display. Licenses issued. under this .Section shall be prominently displayed on the premises of the apartment house, wherever feasible, or produced upon demand of a prospective tenant, or the Administrator... ,.Except as other- •wise provided in this Section all provisions of Sections 5.08 to 5.15 of this Code are applicable to licenses issued under this Section. • -2- ~.~~f i "Subd. 7. Fees. The fees for licenses required by this Section are as follows: _ Annual License $2.00 fQr each apartment unit, _ with a minimum fee of $15.00 for each apartment house License Transfer Fee $10.00 A license fee, ar license transfer fee iahich is not paid on the date due and payable shall be increased by a l0~ penalty for each month or portion. thereof during which said fee remains unpaid. "Subd. 8. Compliance with Minnesota Statutes, Sections 566.18 to 566.33. Nothing in this Section is intended to modify or abro- gate the rights of tenants of apartment units or owners of apartment houses granted by Minnesota Statutes, Sections 566.18 to 566.33-. The City Manager may designate, subject to Council approval, administrators to carry out the duties assigned by the court pursuant to said statutes. "Subd.. 9. Remedies. Violation of the provisions- of this Section is a misdemeanor. In addition the City may bring action for enforcement pursuant to Minnesota Statutes, Section 566.20. f "Subd. 10. This ordinance is effective on December 1, 1975. The initial license fees required by Subds. 3 and 7 shall be pro- • rated .far the period January 1,,1976 to June 30, 1976.~~ ATTES7~ ~~ ////~ R Mayor EPTEM,~tR, ~.T~~` _3_ p~cc-rv~ BAR s~~~ ~~~2u~r~ ~n,,~c:N _ ~P2r.~. `M- R'~ ~u,-~ c ~~~Y ~u.Q u~~ • ~ . DEl'~IZTIv`i~N7.' Ol' Hl:1~LTIT . '.. Mortal of 1lpril, 1975 ~, _ Page 1 of 3 Pages ~ . THIS TH1:S MONTIi THIS YLnR L11S`l' YEI~R I MOI~TTI LI~S`I' Y7,I~R TO D11TI: O DATA` T 11CTl:VITY _ _ ~. ; C:OI~fMUNICAI~LE DISF,ASE COT~rTRC7I,~._. (Reportab.le Disuses) ~ . Infectious Mononucleosis 12 5~1121onC11p87,5 1 ~ Other Diseases 4 5 11 13 Laboratory hna].ysis by State 36 65 1-Icalth Departrnent 1B 11 EN~j1RO~rTti~ENTAL ~3E~73I,TH IIousirzg Code rnforcernenf, ~ - .Sirlc~le dvaellings and duplexes 4 3 : 14 15 insp~:ct.ed _ _. ~ 1-Rousing ordored va~:ated Repairs required ~ 4 13 14 • , ~ silo remises i.nspectcd 1? 159 168 452 549 . General cleanup required 82 55 136 186 Ci.tation~~ written. '. 4 1 .. 9 11 Apartment house Inspccfians ~ 11 3 33 23 ITni.ts ordered vacated .. Repairs required 9 4 16 7 Ol.ztside premises insl:~ecfed 17 8. 47 57 General cleanup required ~ 2 5 16 ' Ci.tati.ons written ~ 1 1 . 2 Pollution DetF:ction: . Pol.luti.on Control: ' Samples taken 40 74 160 ?05 Samples azlalyzed by State 30 64 114 17~ Samples ~3z~alyzed by Richfield 10 10 46 31 Reporis of Air Qualify POliUtioll SOt1rCE'S investigated 9G 139 287 :493 Procedur<zl~operation changes: 56 65 123. 239, CgU1rCd ~ . ~ L1i.pi1G11t ChanC~CS rGC]L1i.rC',d ` 1'Ollt1ti011 colltl'ol dCViLC:i i.n" stalled Citati.orz Written 41 M ~ , t ~ ~cpartmorzt of IJ:calth ~ ~,. ~ E 'age ~ of ~3 Pages ~ Ivlonth of ~pz•il, 1975 ;:.;„ ~, `.CRTs TIZTS N%UN TT3 Z'TiTS Y1~11R T.11S`J' XEnR (Cont ~ PI-~L, I-IEI1l,7'l~i ) ~l` RO~T:NiT-,T I~Q ONTH LIDS T YE.~P, `CO DA'I'I; `.f.'O .I~aaTI .,.._ ~-~ , ~__ _ _~_ . . ~, 'ood Sanitation: - ,.. ~ - iti.es ins ected 1 ood faczl p 38 16 193. 148 -•,,, Structural or finish schedule 12 S , 65 47 ;:. F changes required Rquiprncn.t changes required 6 1 16 ~ 11 t ~ General c1e~~rzup required 12 4 62 53 ;.~~ 4 Citations issued 2 3 17 22 ~: Tendirig TJiachi.nes inspected 1 ~ ~ 21• ~ 17 M ~ ~ Removal required ~ - ~ ; `° Operational changes required F - ~ a cleanu required Gc.ner I p 1 ` F.. Citations issued. ~ __ 'S ~caupaiional Health: _ Commercial esta}~lishments 15 37 ~ 85 129 ~ ~~ ~ i.ns ecied p P -:., Industrial plants inspected 1 1 -. ~ : Nursing homes inspected 1 - ~ 1 "- ` Noise level. surreys ?, 1 3 ~ . 2 ~ 4 .. ~rections required 8 9 . 26 28 General cleanup required 4 13 ~•.lq 25 C.r= ~ { i recreation and Niscc:l.laneous: _ ~ - ~ r ~~ Swiznming pool inUp..cted 2 3 , Farks inspected - n, 1,~otels i.nspeci:ed ~ ~ 2 ~ : ~; ~ a.-i.ons ins ~ected Sen _cc at t 1 2 10 35 , ~ ~ l~nim~al kennels inspected 3 ~ . 5 ~ 3 _ . ~3 ~~reed areas inspected. 1 3 15 ;, :::~~ Corrections required ~ %tati.ons v~7ri.tten ~ ~ -- ~$ ~ . 'tat:istics; ~ .. _, ~ ~ Offzcc Conferences 39 qg 153 138 ~~ ,s { ~ T otters WritCen 127 155 585 547 ~~r '. Laboratory 1lnalyses 13 10 49 43 i ~: Court ~c.ti.orz 5. 4 12 ~. ~.. ~ nternational Travel 2 2 13 - 13 - u<a.. ~ ~ ~ Certificates validated ; om hints Received C !~ 82 II8 ~ ~~?.24 230 ;~.~ ~ _ :., .: 1'~ Reviews . 3 ~ 1 7 - 2 - , ;_..:. t} i~{vr~. r ~ .3 ~..~ `~ . .~ 42 ~a.~~, x .®Z ~S~~c ` TYPICAL FOOD POISONING GOlV1PLAINT • Time (Min.) Task . 15 Receive call and pose extensive Iiat of questions to determine 15 actual food poisoning Research file on establishment to determine prior record and know last orders issued thereto 15 15 Travel time ~ Present self to owner, establish nature of call and explain procedure involved 45 Inspection, per se, including: - taking samples of all food involved = inspecting all facilities involved - making cursory examination of other areas 75 Travel to State health department, deliver samples 5 Receive test results by phone. 10 Relay results to complainant 30 Compose letter outlining violations and corrective. measures necessary 30 Type, revieva and send letter, file copy 44 hours initial inspection. time • 15 45 Travel time Follow-up inspection to verify corrections made; full inspection of all areas N.B. This type of inspection usually turns up from 5 to 50 violations 15 Travel time 30 ~ Compose letter outlining violations and corrective measures necessary 30 Type, review and `send letter, file copy 22 hours follow-up time; this follow-up procedure then repeated ad infinitum) 62 hours total usual food poisoning complaint resolution tirr~e TYPICAL APARTMENT HOUSE. COMPLAINT --- GENERAL MAINTENANCE ' Time (Min.) Task , . 5 Receive call . 15 Travel time 45 Full inspection of public areas; (see HSO job description) 15 Inspection of complaimant's unit; (see HSO job description) 15 Travel time ,10 Research fide on apartment house 10 Research-applicable housing codes 20 Compose letter 30 Type, revie~,v and send letter; file copy 15 Travel time 30 Follow-up inspection: about one-half of the follow-ups show necessary work has been done, therefore add 15 minutes travel time for 50% total of 3 %4 hours; the other half includes the following: 15 Discuss conditions with caretaker 15 Travel time 15 Compose final notice letter 30 Type, review .and send letter; file copy 15 Travel time 30 Second follow-up inspection: ,about half the second follow-ups -- that is one half of one half, or one quarter of the original complaints -- are resolved at this point, therefore add 15 minutes travel time fora 25% total of 5 %4 hours; the sast quarter of the complaints includes the following: 15 Travel time 15 Citation preparation and issuance; total time for last quarter: 6 hours 4 %4 hours average total Apartment house complaint resolution time: (6 hrs . X . 2 5 + 5 /4 hrs . X . 2 5 + 3 %4 hrs . X . 5 = 4 %4 hrs . ) TYPICAL POLLUTION COMPLAINT -- INCINERATOR FLY-ASH Time ~M in . ) 5 15 5 15 15 60 15 • 15 Task Receive call Travel time Check and find burning already completed Travel time .Travel time -roughly. same time another day Burning in progress: talk to owner, explain circumstances and inspect incinerator to determine cause of incomplete combustion Travel time Send letter with instructions; no follow-up inspection 2 hours 25 minutes total incinerator complaint resolution time TYPICAL PROPERTY MAINTENANCE GOMPLATNT -- JUNK CAR Time (Mini Task 5 Receive call 15 Travel time 5 Verify existence of inoperable vehicle, note license number 10 Send form letter 15 Travel time and follow-up (windshield) check 50 minutes total TYPICAL WEED AREA COMPLAINT Time ~ in.) Task 5 Receive call 15 Travel time 20 Talk to resident and inspect premises 10 Send form letter ' 15 Travel and follow-up inspection (windshield check if possible) 1 hour 5 minutes total usual weed area complaint resolution time ~`a~~~ P HOUSING SERVICE OFFICF~R h~URE OF WORK Under general supervision performs inspection of existing dwellings , enforces applicable laws or ordinances and does related work. as required. EXAMPLES OF WORK PERFORMED Inspects health and sanitary conditions, including presence of vermin, rubbish and flaking paint; cracked and broken floor coverings , cracks around bathtubs , toilets • and sinks; back syphonage possibilities of water supply; proper waste storage facilities, detection of harmful gases such as carbon monoxide or escaping natural gas; venting of space heaters, providing of window screening, adequate heat and water,. proper lighting, stopped-up plumbing, drainage away from building, accumulation of weeds and garbage, detection of rashes, sores, etc. on occupants; condition of appliances and exposed electrical wiring.. Makes surveys or appraisals of building maintenance, which include inspection assessments of foundation, floor, wall and ceiling cracks; water acid moisture- proofing, rodent-proof and weather-tight doors and v~indows, leaning, buckling • or bulging foundation or bearing walls, sagging beams, sloping floors, doors and windows out of level; dead bolt locks; broken panes in doors and windows; window operation; leaking roof; loose plaster; peeling or stained paint and wall- paper; gutters: and rain leaders; mortar between bricks and concrete blocks in •foundation, walls; condition of exterior siding; tilting of chimneys; missing bricks; deteriorating flashing;. missing shingles; broken TV antennas; missing, cracked or • weak steps; railing rigidity; missing posts; condition of columns which support porch roof; condition of fireplaces, condition of garages,. sidewalks and parking. facilities , driveways and fences o Inspect maintenance and operation of swimming pools, including inspection of recirculation pump, hair catcher, filters, chemical feed equipment, water quality and algae control, disinfectant content and pH level, diving boards, steps, fence, gate, ground fault disconnect, safety and lifesaving equipment, occupant load, deck chairs and other equipment. Inspect and :control conditions in violation of ordinances related to home occupations , visibility obstruction at intersections , junker or inoperable vehicle disposal, recreational vehicle and other vehicle storage, equipment storage, outside waste storage and parking lot striping and maintenance . Communicate and work with members of the public providing directive and encourage- ment and, when necessary, initiate proper enforcement techniques . Keep complete and accurate records of all work performed; keep daily records of all activities and prepare information for monthly reports; and make other investiga-- tions as assigned. MINIMUM QUALIFICATIONS REQUIRED Graduation from an accredited college or university with a bachelor's degree and one year of public health work; or any equivalent combination of experience and F 4. Housing Sezvice Officer Page ~ training in public health and responsible position in building construction work. Considerable knowledge of public health ordinances and regulations applicable to housing conditions; some wcrking knowledge of building construction, including the fundamentals of electric wiring, plumbing, heating,. gas piping, ventilation, lighting, health hazards and fire hazards; and working knowledge of the applicable laws, ordinances and regulations. Ability to interpret and explain applicable laws , ordinances and regulations; ability to establish and maintain effective working relationships with building owners , operators , managers , occupants and others and ability to enforce regulatory provisions with firmness, tact, courtesy and impartiality; ability to work effectively with employees and related agencies; .and ability to organize and carry out own work effectively. • RESOLUTION NO. ,. RESOLUTION RELp.TING TO THE 1975 SA~RY COMPENSATION PLAN WHEREAS, .Section 2.33 of the Ordinance Code of the City of Richfield provides that the assignment of classes to pay grades, the number of steps in each grade, the bi-weekly rates in each grade, the method of normal progression through the pay grade and the work week in hours for each class be established by council resolution, and WHEREAS, the city council did on December 23, 1974 adopt Resolution No. 5289 enacting a 1975 pay. plan for positions in the general services; NOW, THEREFORE, BE IT RESOLVED that the city council do and hereby does amend that resolution by adding the position classification of Housing Service Officer a s follows.: Grade Assignment Position Classification Grade ~ Hours/Week Housing Service Officer 13 40 • Passed by the City Council of the City of Richfield this 23 day of June, 1975. . Loren L. 'Law, Mayor ATTEST: Thoma s. J . Moran City Clerk :y ,~ CITY OF RICHFIELD, MINNESOTA Office of -City. Manager. ,.a Council Letter No . 2 03 ...Agenda June 23, 1975 ;~ The Honorable Mayor and - A ; Members of the City Council .. City of Richfield Gentlemen• : Subject: Hearing Whether to Issue Various Licenses to Richfield Lanes, 6449 I,yndale Avenue The;,purpose of this council letter is to recommend that he city council take whatev~:r action may be necessary to revoke temporary provisional licenses ror food, food fleet, and. on-sale beer, which were issued to Richfield Lanes, 6449 Lyndale Avenue on March 24, 1975:;- It is further recommended that new licenses for these. purposes :not be is-sued to"Richfield Lanes until such time as minimum .city code requirements have been met by the applicant. • Background Inferma ion - At the PJ~arch 24, .1975 city cdur~cil meeting,' the city council- considered.. applications from Richfield Lanes for food, food fleet licenses, and for an on-sale .and off-sale 3.2 beer license. At that tune the city staff recommended that in view of conditions existing at"Richfield Lanes that the food.and food fleet license appli- cations be denied. Denial of a food license would also have made.the applicant: ineligible to receive an on-sale beer license. The staff did recommend that.an off- sale beer license be issued. After a presentation by the applicant and .his attorney in which the applicant .promised to meet minimum .code requirements,. the city council acted at the March: 24, 1975 meeting to issue temporary provisional licenses for food, food fleet, and on-sale. beer for 60 days, In taking the action, the city council also indicated that applications for permanent licenses could be :submitted to the. city council anytime during the 60 days when all items listed in a February 21, 1975 letter to the former. owner (Gleason) had been complied with except for items I, 2, and 4 for which these was a later compliance date. A copy of the February 21, .1975 .letter to the former owner is attached: Since the. issuance of the temporary provisional licenses by the city council,. contacts have been made with the applicant by representatives of the public safety department and the environmental heal. th department. An environmental. health in-- • spection was conducted on April 22, 1975, on' May 19.,, ly'7C grid again on. June 1Q~~° 1975. ` ~;, -.~,; . .. 1' - •~ - .. ~ ~ ... 1. February 21, 175 <~•. Brno? & ~~.easozl ,. „_~~.~ ~;;-?~dwl~s Avenue I~ic'lfiel;d, F ~in13:::;ata i ~I Fh:ar bix: ~j j / ~1Z j.I .~i~?f=C~f.C~T: ~d2,:a r.11G~G~ 4f ti1c: fOOG ~'i,~,CS.Zit;f ~ t tLn E.~ft7VC Fi 8dre,. s ~ - vu te ,;racrry ) 9, 1;75 to ce~e:r-.. i.,ie c;i~e~C:;cr it co far:~s to city ; , ~~. ~t•u~~ eaa~~ xequir.et:~e.;its. ~~evcr~zl violatic~rs mere rotcd. An r' ite::=:~ze~i 1:,.~~: of coxrc>etio:ls tc 2:e z~r~~ a5 i.~-,li.c~.t~~ .~.•~ :von ; , _ f vEZ~s; t ~ i i t - ! ~ ~ 4 !~ I~ ~ 1. i'ravide :~at•~c~.z~ ~~i,r e~ua1 to .the r~*^ouut of ~.i.r ~ J- ~ , ex_:nustod i'ro: tt~c re~tuui•~.::t rius ? ~Q C::~~: to keel it a?.c~cr Y;o:,:.t~v(-. T;rE:331~r t'. ~i~ '.~.r' :.i'.l:a'~ ire teaa~~er~d. 11ir irl~:t3 :~rsst ~-.~ locat,A~3 a I y ~ 7-L'c::.',t .Z~ fCCt Cif'{' t1"t~ jLX'CLI`_':. .3:1d 2'?11:3t ?:Ot ~@ I J loca,4er3 ::ltlx?l 3v t'Er3t Of ~ l . ,try v@1 .:...;4J'i~,x ~ 1t~3 02' O~ Ilv7' cx~aust ventN. ;:i,e xr.].cL o.. i1L1.~~ts r^~.:st h~:ve fi2:~.ers . to ~.rz=vent e~~txc:~~ce e° insects c,r dirt . i ~,,, ~, ~..e ..ouci prot:f~ars.tlon and ~:or'r ax`ns.s rni~ t ha.Z~ u. ' CO:ti'~lcltC Ct2i:>,c;@ CtP Air ~'vEi'~r t`«O I'•?i?~+1tCS. 2: ~rsta.12 ~sn e::,ilsu;~~; haoa ca:lo~~~ over t':e rizza oven ~ ' t;.sd ~ril1. `i:.:~ ex3lttust duet ~uust ~:slve n niniralz~ air ex:.aast v~a ocl t of 1SC~ li . . y near feet per ,..~ 3. 1'rovidc a~:urr~f tile: or t3:e e~lziv~.lent for the f? oor izl the Prod x~rez:flratior• ~zx°ca, ix;;,teac? of t'rle vinl • til4 arld ta`:C t'c7.r~~~tiTi~; .`i$ flits DOrtli er~C3 . .. ~• Fwovide .:,::GOt,, ti.`~.£iiiJ.:J1C~ 0:1C-^~IOUr f12'c resic~tant cea.:lirl~r file for the ~:.itc~:en. 5. ProVlcl.tt approl'@d r.:c~ttt1. aiY-inch legs ~ltlder t21tt lsrg~ ~tx~.Erior rei'rirerator. ~. ~1l :,xl.la ~uat hQ Pinishec2 t~ith a Ii~ht-colored ' ~, pt3irit, i.`scluiiin~ taco ~:itc.,en plywood paneling; exlc~: t~ storeroa~l j~al2.s. T.le duetill~ over the Food prei~uratzon Brea. rluat also be p~.inte~I a li~?'lt color. ' Fs~int the good x'e.fri~eratar doors and ad~scent ~raod ctzbirlets . Ricuf~.eld Lsnesa _- Fc~7e ~. . F'ebr'uary ~ 1, 1G75. ~~ i . l ` -. 'j. Ca^~lete inst~.ll.in~ hot and cold ~rwter r~.ibi;z~ faucets on n:ll . ]svAtory air'a . 8. fic~~air t~.~ Haar t31o e.Ttd ti:~e ecl..~;e l,Sr t~ze uxapcr lc,x..din~; st tha f-oj ai t?:~ strs~.r:ru;`. ;~~sct c:lez~n t~xounci the Pies, eclEc~v of '•i'loor, ate. ,-i::~rc: need~a ~.c? re~_~lace or Pl~.ca tl~e Ceilirr ti.le • Ol~'E'i'i t~i:d k'1'iL'x`4: iTit~ L'.r:.tC4. - t' 9. , FYr::,.:;.: ~sTtw ~;~a~es~~.f ua::~ %ixe caoors for tLc two lower ~itcnen ~` t ' 10. x ravi;:o aa~ f~.cien t air , L~. ;ei to f:zr ish at lc~.st; 3U foot--can3Zas ' i~.l~a~sican•tias: o:T alI. ~.ror~:in^ and ecui~:.aezit sux f~,c~:s in food ~~' _ - i~rc, axatior. a:lu, utens{ ~.-Wt ,,.iz.n arerz~t ki-~erever ti.e r,.xE~.s f:z e ~t Llwete. ii'"O :a~C T'.5~~^s.a i3Ll:i~". ~.•G' '_',~rOr:i.C:~'!'i iJlt.l ~t a.:,'E,L'}'. ~~.VC iC~L7~i,- ~~ Ct:J7t^'.,1'.(;:3 ~.~.~..ii. i1i~ r! Cl~~it£-S,:1C(~ OA av ~.;1Ci:C i Fra;"t ~..~L-' fsQOi . ~'4~~.T:v3 :3.r .~1+ .+.~ yrlU ,.'CZ,. .Lf.'n5 0 .Lil~ily. 1J.. ~`i.11 tI~c':.xic c ~c:~:~ie~T caz•u:, aver six feet la ,; rE~?? aced n. rust 1~e ~( ~riti: ecr~i~ t;z ; ~'cez; az, ~:css izl le:.c;tl:.rx;;s/or v.~:;,xoveci Ei::c;:ric ~, . cable. or c~tzauit. i;ote ti:c: cord z'ro:~ tie la6~i:t over ti:e "veer COOJ_Cr . +E 1.2. Pro rice lit at iatz?b for t:• ~ wntcricr o ° tr,o ~upr:rt'ar r~fri~er~~ytnr; t'r14t:Br e•c"31.,.u~: ar j~2'tJ"*}~3I'~.,•t C1E `.:.'2 an:i Ca~;.t t?:E". ;-ri? 1 `.illt:~.VCb LO PreveTTt fvst:er zyc~.iz;~ oi'f tsf rust. 13. Provide Fl.c~.v- ,z~; a~ lc~FU~t 1~ irc:c:a3 ofd' lice i~.cc~r i"oi• all ~c;ritaiaaer~a I ~ ' Ox' :~,c~„LE:~ jLCa,~.S ~ U:s1:::~;C~. V ° t*1.1£i.C~.2it; tt.C~:,'7 OZ~ ti1C i ~.40r 3 j.:.C~.LIRI:"i{~ ti:S + ~ contair~:rs iii tr:G .~tc~:e:•oor~,. '.t;. ~iarf?112R OZ' 2•C';~itiCC tSiE: 'iC:v,~~ rL2Ci~@r u~:~l O?; ttI`:' ?..^.`.:~,Y' ~`OOc? rc:'fYir>4rfi- ~ tOY• 01001" FsSId~ *.,2'OYii:lt? L;rC'.i=..ri,.[:r f;tx'~.j.~ t~'OLtT'il3 tae w00ti DoX'(Aer ~Or t;otti (~ t~00r CX3~121.t1~`"i i:2 - f.1:C 1=0%002 ."@:~r:t~Gx'i1tU~ . ~.rj. Cles,Tl til@ 1.7I:'r'2':i01 c?f tie r:,iC~U~o'ave OVC:T3, tl:e: L'ecr Cac.~.er runzlcrs L122t~ t}1t? T37:'~' ~:~ OV02 ~ Vtr:itS . 1u. e:..ovc `t ,c 'bour:i .x°c.=^; ~,;:~Y ~,;ile p2zza oven 1.eg A.:ci provi~ke a zn~,:trz1. ,him or e:~ten~i.ot1 Tcz• t:;n 1P~•~~. ~.7. ;' i'rovide a ~.icf:2. JE: for az3. food vehicles . All food vehicles must be . ~.c;enti.f`ied 1~i'cIa th.e rr..z^e arci l.acation of t:~a *.~raccs::cr :In le-.ttars f ' at ].eaat Saar inc:se.i,~,~.r-;?i on each sfce. ~~uenycelwvcxics ure a~.de by ~nrot:~: oti:er -ri:er diet ~Tracessar, t?ae wards "~eadz];f' Peri::t.a'~le ;~ooast', fouz• inches i;i~I:, t~lrst also a~nC&r on eac:~ wide, a:' tho vehaclc. ,. - Item :Ja. 3 zmust 1.-e corr~ated by 3~et~rusry l: Z~7~> ite:.~s 2ios. ]., 2 fznd it muwt be corrected by August 1, ~.<i75> if;ems Dios. ~,.,6, 7s $> 9: a0, 3.~., ~.2, 13 mr:d lit nuat be corrected by Y~y 1, 175; a:iu iter's r~os. 15: 1G arc 17 mu3t be corrected im~cdiatmly. -.:. Very. tru1X xc~ux•~, •, :. , . . H. ~. JE3Tia~0;~ - ° x'ub1:S.c iiecil:ti: Rnvixazzmenta2~.st ~. ~ - iiA,T:~_i cc: tdr. 1:. (~. E~;e, Ca1l:aun l?er~.l.ty Co. 71oQ - France ltva. S.. ~5~+35 • ., ;, . . ~ C[TY ®F ~I~F-[FIFL~, Pr/[[IVNES®TA . , • Office of Environmental Health Director. TO City Manager FROM Environmental Health Director care June 19, 1975 suB~F.~s .Richfield Lanes, 6+49 Lyndale Avenue Richfield Lanes and Pizza Garden at 6~+~+9 Lyndale Avenue was inspected at 10:00 P.. M. on June 18, 1875 to determine if compliance was made with city ordinances and state regulations. It should be noted that remodeling was in progress at the time of the late evening inspection. Quarry the has been installed on the floor in the food preparation and serving areas. Marlite, a painted masonite board, has also been installed on the walls in those areas. A food service counter was partially built. Richfield Lanes was closed several days because of problems with the quarry floor the installation. An- other problem was that the management forgot to apply for building, • plumbing and electrical permits from the city before commencing work on the remodeling project. The work which has been done looks good, with the exception of the Marlite-which was not properly fastened to the wall. At the time of the inspection about 25. youths were within .the establish- went. Pizza and beer, along with beverages, were on sale during the remodeling process. Two food service employees making pizzas did note wear hair restraints or proper clean clothing. The men's toilet continues to be without required ventilation; there was no toilet paper in the holders; the door was broken and very difficult to open and there was liquid waste on the floor. Consequently, I issued two citations.. Other areas of the store have not received adequate attention. There was considerable litter on the floor in the customer area of the store. Water had pooled under the vending machines .because of a floor drain problem. The storage rooms were not clean and one was .impossible to enter because of piling sundry articles on the floor. The food delivery vehicles have not been approved as they have not been available for inspec- tion. Ken Agar was not present during the inspection. The acting manager purports to be a medical doctor working on a graduate degree in mental .health directed toward youth problems and alcoholism. He has worked there part-time for the past several months to supplement his income. ~~ ., ~. Re:--Richfield Lanes • Page 2 June 19, 1975 I have tried to inspect Richfield Lanes during the day but have been unable to gain entrance to the place of business. Opening hours appear to be highly irregular. Store .hours are listed on the door as being from 11:00 to 1:00 for most days; however, an employee informed me'the business opens at 5:00 P.M. Remodeling is done during evening hours but not necessarily during the day.. Z must recommend that the business be closed until such time as the remodeling is complete and the sanitation level equal. to minimum code requirements.. . • I. F. Roesler Environmental Health Director IFR:ml Enc. Ltr. 6/19 to K. Agar .~ ''`- ;x CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 202 Agenda June 23, 1975 The Honorable Mayor and Members of the City Council City of Richfield - Gentlemen: Subject: Korner Plaza Request for Time Extension of Fire Prevention Sprinkler System Attached is a copy of a .letter from John H. Langer, president of Korner Plaza , requesting an extension of the fire; prevention sprinkler` system compliance date in leased warehouse space which he uses. 1VIr. Langer is requesting an extension of four to five months `from the original compliance date of November 26, 1.975 to April l or Ma-y 1 , 19 7 6.. • It is requested that 'the Board of Building, Health and Fire Appeals consider and act on the request submitted by Mr. Langer. Respectfully submitt d, ,, ~~ ~ Wayne S. Burggraaff City Manager WSB/ej,a cc: Public Safety Director... S Q ~ ~ I1~C~'YV~1rt~°Mh~fl~vv P~.~ ~ ~ Public Works TDirector c~n` $ -k~'L - .866-5071 IN THE .HUB SHOPPING CENTER 66TH & NICOLLET AVE. MINNEAPOLIS, MINN. 55423 June 10, 1975 City of Richfield Board of Building, Health and Fire Appeals ' ~ cjo Wayr~5. Burggraaff, City i~tnager 6700 Portland Ave. So. Minneapolis, Minnesota 55423 Gentlemen: We are making a very sincere effort to comply with your amended sustaining of the Mareh 1 q, 1975 order of the .Fire Chief regarding storage of com- bustibles in the basement of 4i0 West 65th Street. We find that commitments for December merchandise have been completed or martially completed and are non-cancelable. Qther types of merchandise require a phasing out process that would not be completed until N~zrch 1, 1976. We have also reached agreements to terminate our lease as of April 1 cr May 1 1976. We also hope to finalize a lease for li*nited dead storage space as of April 1 or May 1, 1976. After phasing out the warehouse we need a month or two to complete re- modeing of our present premises at 68 West 65th Street, To avoid the imposition of further costs and hardships we request your consideration of our request fox an extension of the date of compliance .from Nov. 26, 1975 to at least Apri1.1~ 1976 or more preferably to May 1, 7.976. We sincerely thank you far all considerations you have given this matter. Very truly yours, t,°~ ~ ~"yj~R JUN 21 ~ ~;';.;; Est .a.~~iC¢Lti3 ~ nr:cr~.t~J~lYl L/ ~~ SUN ~ ~ 19T Richfield pity ~`~an~ger ~... irt!liCit'~ l1riL~ V la 1 -. ATTORNEY AT LAW • 6465 LYIVDl1LE AVENUE .SOUTH AICH~IELD, biiNNESOTA 55423 OFFICfi TELEPHONE RESIDENCE 1'ELEPHONR • 612-8621 to 612.869-7681 June. S, 3975 ~!r. Adrian ~:erbst 72$0r'rance Avenue South, Suite 102 Edina, t~.innesota, 5535 ' Dear }Fr. Herbst: This letter is a confirnation of my offer to Jack ianger and Korner Flaza, Inc. to allow them to abandon their leasehold in my building, but only if the following conditions are met: 1. The vacation of n-y building must he completed by April 1, 1976; 2. Itents will be due and payable at the present rates; 3. I must receive a binding letter stating that, if they are not successful or if they do not pursue their proposed action against Richfield~s sprinkling order, - Korrter Plaza, Inc. will in fact vacate the premises • and terminate the lease by April 1, 1y76. ~ ~ ~ ~ I~:Iark Ahlquist ~ June 11, 1975 .~ `Per Item 3. we will in fact vacate the premises and terminate the 3 lease by April 1, 1976 Y ~ NER PLAZA IBC .4 _ i. h {. J N H. tG , PRA F~ f i. ~: ~. ~:. • ~; ~k ~r .. ~.- _ . CITY OF RICHFIELD, IvIITJNESOTA ,~ Office of City Manager Council Letter No . 2 01 Agenda June 23, .1975 .. 4 - - ~. '.:.' "` 'The Honorable Mayor and Members of the City Council .~~ >" } : Ci y of Richfield Gentlemen; ~, Subject: Ambulance Service in Richfield. ,~ ~,. CouncilmanLuettinger has requested_,that there be a discussion tem,on the June 23, 1975 city council agznda'for the purpose of discussing ambulance service available in the City of Richfield.- .Since discussing this with Councilman Luettinger, L have investigated. the ,ser- vice that is presently available and thought that council members would be interested in this background information.: A resident ma of course make a direct contact for ambulance service from a Y, , variety of different services . In addition, some residents also make provisions .tor ambulance service through•ther doctor or from other medical service agencies . In the event the city receives a medical emergency call,. we dispatch the ` closest patrol car and the fire division rescue truck. Public safety department per- sonnet when responding. o these incidents provide emergency first aid and stabili- naton of victims . When an ambulance is required, the city contacts Smith Ambuaance Service or same. other service if the victim so desires. The city has worked with Smith Ambulance for a number of years. This firm provides service with good response time and has adequate arr'angemenfs,for backup service. -Smith Ambulance Service operates in our area and the: western suburbs and we-have never experienced a problem of not having an ambulance from this `firm respond to an emergency ca 11. Ambulances . ~~ from this firm are stationed` throughout the firm's service area, in an effort to,provide the fastest possible response. Council members may recall seeing an ambulance from ,this %irm temporarily parked in the water treatment plant driveway or in some .other location in and around Richfield waiting- for emergency calls. In summary, it is the responsibility of public safety personnel. and primarily firemen, through the fire ,rescue squad, to provide stabilization of victims at the . , scene of the .medical emergency.. Transportation from the emergency scene to a {" } r ~°~ ~`~ ~~ CITY OF RICHFIELD, MINNESOTA. Office of City Manager Council Letter No, 200 :Agenda .June 2 3, 19 7 5 The. Honorable Mayor and Members of the City Council ~~ ~„-~-- City. of Richfield . _ ~~ ~~ t~ .Gentlemen: ~`~' Subject: .Commission Appointments ~~ There are still vacancies on the Advisory Youth Commission and Human Rights Commission: No applications have- been received for the adult positions on,the Advisory Youth Commission. However, Councilman Jacobsen, council liaison for the Human Rights Commission will present an application to fill the " existing vacancy on this commission at the June 23, 1975 city council meeting. Respectfully sub 'tted, f, f~ ~ ~ . ~4= ~ Wayne S. Burggraaff City Manager WSB/eja ._ and } Members; of the City Council City of Richfield _ Gentlemen: ' Subject: Discussion of .Metropolitan Transit_Commission Maintenance Garage .Construction- Mayor Law ha requested that the discussion. at the last city council meeting on this subjec be continued' and that Mr, Andre, Executive Director !~~ of the-1Vletropolitan Transit Commission, be requested to be present to present a progress report and answer any questions that council members might' have with respect to the Environmenta'1'Assessment for the Bloomington,Drve-In.site and proposed 494 access ramps which would be designed to service that site. _ ;Respectfully submitted, fL /~~~~~ Wayne S. Burggraaff ~ City ..,Manager WSB/eja l CITY OF RICHFIELD, MINNESOTA Office of City Manager. Council: Le ter No . 19 8 Agenda..June 23, 1975 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen• Subject: Hennepin County Contribution in Support of Wood Lake Nature .Center Operating Budget Mayor Law has advised me that he has recently discussed this matter with Hennepin. County Commissioner Tom Ticen, and ::that Mr. Ticen;plan`s -to be .present at the June 23, 1975 city council meeting to~ present a check to the City, ~ ~; of Richfield for the first annual county contribution to the operation' of the Wood > ~;' Lake Nature Center.. Respectfully submit d, f ~ ~~~' Wayne S. Burggraaff City Manager WSB/eja cc: Finance Director " -4 ¢ ~- :~ • t(~ CITY OF RICHFIELD; MINNESOTA .Office of City Manager Council Letter No. 1:97 -Agenda June 23, 1975 The Hahorable Mayor and Members of the City Council City of .Richfield Gentlemen; - On the June 2 3 , 1975 city council agenda there will be. two resolutions .dealing with permanent street improvement project No. 657 on which construction work was substantially completed in .1974. This project covers-all 1974 improvements The purpose of these resolutions is to declare the costs .to be assessed -and to call the assessment hearing on thia project . It is recommended that the hearing be scheduled for August- 11, 1975 at 6; 30 p , m . This is the date of the second regularly scheduled counci mee ing for August. Experience has shown that most problems arising at these assessment hearings must be investigated 'and is is;necessary to continue the hearing. until a later date.. There- fore, it is anticipated- that this hearing .will not substantially effect the proceedings of the regularly scheduled councia meeting. Respectfully submitted, -~ ~ q ; ' ~C ~ WSB;cjh cc: Public Works Director Finance Director ~~~ - -~ Wayne S. Burggraaff City Manager h, RESOLUTION N0. RESOLUTION CALLING HEARING ON AUGUST 25, 1975 ON PROPOSED .ASSESSMENT FOR PERMANENT STREET IMPROVEMENT PROGRAM CITY PROJECT N0. 657 WHEREAS, by Resolution No. passed by the council on the 23rd day of June, 1975 the city clerk was directed to prepare a proposed assessment roll of the cost of permanent street construction, City Project No. 657, and WHEREAS, the city clerk has notified the council that such proposed assessment has been completed and filed in his office for public inspection: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. A public hearing shall be held on the 11th day of ~ugus~c, 19:5, in the council chambers of the Richfield City Hall at 6::i0 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such improvement. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice • the total assessable cost of the improvement in the amount of $3,185,000.00. Passed by the city council of the City of Richfield this 23rd day of .)une, 1975. Loren L. Law Mavor ATTEST: Thomas J. Moran City Clerk ~~ RESOLUTION N0. RESOLUTION DECLARING COSTS TO BE•ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR C. P. No. 657 and ' Permanent streets in the following areas: .Street Improvement District No. 6. That area bounded on the north by 66th Street, west by Pleasant Avenue, south by 73rd Street and east by Portland Avenue. Street Improvement District No. 13. That area bounded on the north by 62nd Street, west by Pleasant Avenue, south by 66th Street and east by 11th Avenue. WHEREAS, the following construction was performed during the year 1974 WHEREAS, the city share of costs have been paid in the sum of $3,185,000.00 NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield as follows: 1. That the cost of permanent street construction in the above described areas to be specially assessed is hereby declared to be at least 20y of the total cost, or $3,185,000.00, and therefore this sum will be assessed • against privately owned property benefited thereby 2. That said assessment shall run for a period of 20 years and include interest at the rate of 8~ per annum. 3. The city clerk shall forthwith calculate the proper amount to be assessed for such improvement against every assessable lot, piece or parcel of land affected without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 19.75. 4. The clerk shall notify the council upon completion of such proposed assessment. Passed by the City Council of the city of Richfield this 23rd day of June, Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk ~ ~~ a~,..> ~ , i CITY OF RICHFIELD, MINNESOTA.. Office` of :City Manager. Council Letter No-, 196 Agenda June 23, 1.975 The Honorable `Mayor - a nd' Members of the .City Council City of Richfield Gentlemen: Subject: Proposed Change in Resolution Establishing the Advisory Youth Commission At the June 3 1,975 Advisory Youth Commission meeting, he members, of the commission unanimously voted to support certain changes in the resolution' ,~ establishing that :commission. Attached to this council letter is a copy of Resolution No. 4326 adopted. February 9`, 1970 and Resolution No. 4502, adopted January 21 , 1971 clarifying theterms of-commission members. A third resolution submitted for .city council consideration contains the changes in -the commission structure recommended by the members of the commission. Specifically., these changes would accomplish the following: 1 . ~^crease the youth representation in the commission by one 2. Amend the purpose of the commission to more accurately. reflect the needs of youth in the Richfield area. Councilman. Ludeman, the council liaison to the youth commission, participated in the review of hese changes and supports the commission in requesting that the city council. approve.-the changes recommended. , Respectfully`^s ubmitted , `.~/ J . tip' . - l~~`~ ~ ~~~~%~ Wayne S . Burggraaff ~ i~ City Manager WSB/eja _ cc: Acting Park and Recreation Director e RESOLUTION N0. 4626 RESOLUTION AMENDING RESOLUTION No. 4116 WHICH ESTABLISHED THE ADVISORY YOUTH COMMISSION BE IT RESOLVED by the City Counci l of;the City of Richfield as follows: 1. There is hereby established an Ad~~isory Commission to"be known as the Richfield Youth Commission. 2. Such Commission shall have twelve members, of which seven shall be beyond high school age and five shall be of junior high and high school age• _, 3. The members of such Commission shall be appointed by the City Council The terms of the members of junior high and high school age shall be one year. The terms of the members beyond high school age shall be three years except as hereinafter provided. Of the members beyond - ~ high school age, appointed February. 1, 1970, two shall be appointed , for a term of one year; two shall be appointed for a term of two years; and three shall be appointed for a term of three years. All members sha11 be subject to removal by the City .Council at any time., 4. The general purpose of such a Commission shall be to serve the youth of the community by advising the City Council on ways and means of • best accomplishing this task. Specifically the Commission will: A. Provide assistance in the establishment of a Richfield - Youth Council and support its operation. B. Enlist the cooperation of the adult community in implementing programs and establishing facilities for youth.. C. Encourage the active and meaningful participation of youth - in community affairs.- . D. Act as a coordinating influence for the various .youth serving agencies within and without the community whose programs affect R ichfield's youth. E. Establish communication lines and understanding between the youth and. adult community. 5. .The City Manager shall provide staff assistance for such Commission. 6. Such Commission shall hold meetings at•least monthly and shall submit periodic reports to the City Council. Passed by the City Council of the City of Richfield this 9th day of ' February, 1970. ATTEST Stanley W. Olson Mayor rtmac .1 nr~n Pr r .. t ~. ~. ' ! RESOLUTION N0. 4502 RESOLUTION RELATING TO TERMS OF MEMBERS OF THE RICHFIELD 1'Ot1TH COMMISSION BE IT RESOLVED by the City Council of the City of Richfield as follows: 1. The terms of all incumbent members of the Richfield Youth Commission whose terms expire during the year 1971, shall be extended to June 1, 1971. 2. The terms of all the members of the Richfield Youth Commission whase terms expire after 1971, shall extend to June l of the year in which their .terms expire. 3. The purpose of the foregoing provisions is to extend the terms of all the members of the Richfield Youth Commission from February 1 to June 1 of the year in -which their terms would expire. • 4. Except as herein provided, the provisions of Resolution No. 4326, relating to the Richfield. Youth rammir~sion~ sE,all remain in full force and effect. ~~ \~ ~~ ~ ~ , _$ RESOL.uTroN No. . , RESOLUTION AMENDIi~G RESOLUTION N0. 4326 WHIC H ESTABLTSHED THE ADVISORY. YOUTH COMA1ISSION BE IT RESOLVED by the City Council of the .City of Richfield as follows: 1. There is hereby established an Advisory Commission to be known as the Richfield Youth Commission. 2. Such Commission shall have twelve members, of which six shall be beyond high school age and six s~ia11 be of junior and high school age.. ~3. The general purpose of the Youth Commission shall be advise the City Council concerning provisions for youth actiwi;ties and facilities for such activities. The Commission wi'11: a. Enlist the cooperation of the adult community in implementing programs and establis hing facilities for youth. b. Encourage the active and meaningful participation of youth in community affairs. c. Act as an advising resource for the various youth serving agencies wi'thi`n the community whose programs affect Richfield's youth. . c. Establish commjnication lines and understanding between-the youth d. ESt~b1 i.C+h eommlln7 Cati-On. ~1 jno~ and iNnrlercta riding bef~yePn the youth and adult CommUCllty. 4. Except as herein provided, the provisions of Resolution No. 4326, relating to the Ri~chfie1d Youth Commission, shall remain in full force and effect. ~a3 ~~ ~ i 4,. .. ~~ 1 _ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 195 ,.; ~. Agenda June 23 1975 The:Honorable Mayor and Members of the City Council City of Richfield Gentlemen; Subject: Study of Security Needs for City Buildings Earlier this year the city council requested that. a study be made to determine whether adequate security is provided for major city buildings and facilities., A report on,this subject has been prepared by one of our interns, Mr' Frank Boyles. A copy is attached. • This ,report is .being submitted to the city. council. for information .purposes . The material. contained in the report will be considered as part of the 1976 budget- process and where it is found to be warranted, new security systems or,devices will be included in the proposed 1976 city operating budget. Respectfully submitt , T r ~~ Wayne. S. Burggraaff City Manager WSB/eja cc: Department Directors CITY OF RICHFIELD, MINNESOTA • Inter-Office Memorandum Date: June 18, 1975 To: Wayne S. Burggraaff From: Frank Boyles Subject: Study of Security Needs for City Buildings You have asked that I conduct a study to inventory existing alarm and security systems for city buildings. You indicated that the study should include not only an inventory, but a determination of any additional requirements for alarm and surveillance systems to provide adequate surveillance and security to city buildings and equipment. I have also commented on the question of whether the additional systems required should be purchased or leased and whether they should be maintained by contract or by city personnel. In conducting this study I h3~,e met with each department director who is responsible for various city buildings to seek information and advice from these individuals . In • addition I have relied on expertise available within the public safety department to assist me in developing this report and the conclusions and findings contained herein. I have also made an effort to familiarize myself with available equipment which can be used effectively in various situations for building security purposes. - Specifically, this study and report attempts to answer the following four questions: 1. For what purpose is the building used and how is it staffed? 2. What is the value of the buildings, contents and current status of the buildings alarm system 3. What has the past experience been with breakin and theft at each building c' 4 . ~ Would it be advantageous for city personnel to maintain all public uuilding alarm apparatus ? I have organized this report in such a way so that comments are categorized by specific building structure, building complex or group of similar type buildings in the following sections. • -2- • CITY HALL COMPLEX I. Fire Station I -Fire Station I is manned on a 24 hour per day basis. Access to this area is restricted to a main front entrance and two access doors directly from the police station. Because this building is manned continually, it is felt that no additional alarm apparatus is needed at this site. II. Police Station - Though the police station is staffed on a 24-hour per day basis, the number of personnel in this area. can fluctuate from a considerable number to as few as one individual. Because this area consists of two levels and considerable office and storage space, it is felt that additional security measures are necessary. First, the rear entry door on the west side of the building is currently constructed of a standard commercial frame and plate glass door. Though the door is electronic- ally controlled by the dispatcher, it would be feasible for an individual to breakin and overpower the dispatcher via the rear stairway. It is recommended that "lexan" plastic glass and a metal strip down the handle edge of the door be installed to minimize the possibility of a breakthrough or pry bar break in this area . Second, the corridors between the public safety wing and city hall are separated by wood core doors with a simple dead blot lock. Here again, the possibility of entrance into the public safety wing from city hall is possible without knowledge • of the dispatcher. It is recommended that the existing doors be replaced by one of a more substantial design with a more effective locking device. Finally, a considerable investment is represented by police vehicles parked behind the public safety wing. Currently there is no method for monitoring these vehicles for security purposes. Recently, two local incidents have spurred additional concern in this area. The cities of St. Louis Park and Burnsville have recently experienced bombings to their vehicles. Therefore, to adequately protect Richfield police vehi~aes, it is recommended that surveilliance cameras be provided to monitor the outside parking area. A television monitor would then be placed at the dispatchers desk to allow him to observe activities in this area . Another camera might be installed by the rear door to allow the dispatcher to visually screen those individuals wishing to enter the police station via the rear entrance door. -3- CITY HALL ADMINISTRATION BUILDING • Though the city hall building is in close proximity to the public safety wing, there is almost total isolation of the two areas. Therefore, even though public safety personnel are in the area, it is possible for break ins to occur at this location. In addition, this building houses a considerable amount of office equipment and a fair amount of money from licensing and cashier transactions. Most of the office equipment in this building is marked with Operation Identification numbers . In addition, new locks have been installed on all exterior doors in this area. These locks are activated each evening at 5:00 p.m. Security in this area could be im- proved however by providing the licensing area with hold up alarm buttons . These buttons would be installed in this area of two or three locations. The hold up alarms would be wired directly to the police dispatcher for optimum robbery detection. The above mentioned equipment will provide adequate protection to city personnel working in this area on Monday evenings when the licensing division is open until 7:30 p.m, SWIMMING POOL This building stands empty during all seasons except summer when city personnel occupy the building on a 24 hour per day basis, The building houses some items of value on the concession area; primarily refreshment preparation apparatus. The buildings current alarm system consists of electrical contacts on all exterior doors . In addition, the refreshment window is provided with a wooden cover and lockable • slide down metal grating. During the months that the pool is not is use the alarm apparatus remains activated at all times with a dedicated telephone line directly to the police dispatcher. In addition, pool personnel are taking steps to replace all locks and issue new keys . This is important because of continual turnover of staff at this location. The above alarm apparatus in conjunction with the new locks will enhance the security of this facility. The pool staff feels that the existing apparatus at this building is sufficient to deter breakins and to increase prospects for apprehension in the event of an attempted breakin. ICE ARENA The ice arena building remains in service from 8 to 23 hours per day, six days per week and more depending upon the season. During those hours an ice arena staff representative is always on duty. The building contains comparatively few office machines, but does possess concession stand apparatus. When not in use this equipment is locked in storage rooms . In addition, all interior and exterior doors are provided with electrical contacts so that during non-business hours the arena is fully alarmed . The primary problem at the ice arena seems to be window breakage . In nearly all cases, this breakage seems to represent vandalism rather than an attempted breakin. To combat this problem, the ice arena staff is experimenting with reinforced glass and "lexan" plexiglass, As window breakage occurs, the original glass panel is • replaced with either reinforced glass or "lexan" , thus reducing future breakage potential, -4- In addition, efforts are currently underway to reduce the size of each window where • a high degree of breakage occurs by installing an additional metal window frame between the existing frames. This has the effect of reducing the size of the window and the cost of replacement thereof. The addition of these frames are being accom- plished with a special emphasis on retaining the aestetic quality of the building. The ice arena personnel are currently installing new locks and upgrading existing locks, to promote the security of the building. Like the pool, this alarm apparatus is maintained by the ice arena staff. The staff currently feels that with the additional upgrading mentioned above that the existing equipment is sufficient to minimize the danger of theft and breakins . WATER PLANT The water plant is open on a 16 hour per day basis, seven days per week. The building contains a significant amount of water analysis and meter repair tools and equipment. More important, the general security of the building is important to the entire community especially from the standpoint of water purity control. The water plant staff, therefore, maintains locks on all exterior doors in addition to a controlled entry system which is limited to the front and side doors. All individuals wishing to enter the building are visually identified before they are allowed access to the building. It is believed that this system in addition to all night exterior building lighting has proved effective in the deterrence of vandalism and breakins. . NATURE CENTER The nature center is open from 8 to 12 hours per day, seven days a week during the summer months. The building contains a minimum of office equipment. The building possesses area alarm units (motion detectors) which are not in operation as a result of the complications that have been associated with their use. The nature center has incurred only two breakins in five years. Neither resulted in significant loss of property. Both of these were prior to the initial installation and use of the motion detectors . To upgrade the security of this building the nature center recommends that new locks be installed on all doors in the nature center building. Next years budget will contain funds for this purpose. CENTRAL GARAGE The central garage is staffed five days per week during normal business hours. These buildings house all varieties of equipment and tools . Currently all doors in the street garage section are provided with locks. The park storage area doors do not possess locks, but the equipment stored in this area is large and in most cases difficult to transport. It should be noted that this area is bounded by an eight foot cyclone fence designed to deter potential trespassing. The gate is locked each night after normal working hours. Probably as a result of the fence, the only items which have been taken are impounded bicycles stored at the garage. Perhaps the best solution to this problem is either the construction of a separate shelter for the bicycles or alterations to the existing storage area to completely prevent access . This alteration would involve the total separation of this storage area with concrete block or fencing and additional reinforcements of the garage door and exterior door leading into this room. It is felt that this is the only action necessary to increase the security of this building at this time . -5- FIRE STATION II • This building is manned 24 hours per day and it is, therefore, felt that alarm apparatus is unnecessary for this structure. WARMING HOUSES The temporary warming houses in Richfield parks are subject to a considerable amount of vandalism (i.e. damage to property), and breakins. Although nee of the buildings contain a significant amount of valuables, juveniles do tend to be attracted to these sites. The resulting loss is primarily property damage to the buildings rather than the loss of equipment. The park and recreation staff has investigated the costs involved with alarming these buildings, but found the cost to be prohibitive in relation to the actual dollar damage incurred. It is the feeling of the park and recreation staff that alarm systems of some type should be installed in the permanent park structures, ~iowever, the budget as it currently stands will make such a purchase difficult. Such alarms would consist of magnetic contacts and doors and windows wit h a direct line to the police dispatching area . Funds for this should be included in future budget requests . COMMUNl'I'Y CENTER As the council knows, the old library building is in the process of being redesigned as Richfield's Community Center. The building here currently possesses conventional . locks on most exterior doors with at least an exit door provided .with a reinforced locking device. It will probably be necessary to take some action in regard to increasing the security of this area. However, because any security system must be tailored to the exact usage of the building the staff recommends that security improvements to this building be deferred until such time as an exact understanding of the security needs can be assessed. At this time the Park and Recreation staff " are in the process of assessing the security needs of this building in conjunction with the study for building redesign. LIQUOR STORES It is clear that Richfield's liquor .stores require the most scrutiny in the discussion of alarm equipment apparatus . Richfield owns the alarm system at the Cedar Store which consists of metal window foil, door contacts, safe proximity alarm and, hold up buttons. This system is fully Underwriters Laboratory (UL) approved and possesses a direct alarm line to the Richfield Police department. The Lyndale Store possesses a similar system, however, this system is rented by the city from a local alarm company. It is anticipated that the staff will purchase the system at the Lyndale Store when the current rental service contract expires . The staff is currently pre- paring to take informal bids for an alarm system for the Penn Avenue Store. The system bid will be comparable to the existing systems at the Cedar and Lyndale store . The current service maintenance cost of the alarm apparatus at the Cedar Store is • $25.00 per month. Assuming that the maintenance costs for the other stores will be the same after purchasing alarm apparatus for these stores, it can be estimated that the total service maintenance cost per year for all three stores will be $900.00. The purchase price for each alarm system is estimated to be $2, 000. A conservative estimate of the life of each alarm system is six years . Therefore, the cities cost -6- for both the alarm equipment and service maintenance contract for all three stores is approximately $1,900.00 per year. It is the staffs opinion that the purchase of the above mentioned equipment in conjunction with a service maintenance contract for each is in the best interests of the city. First the yearly average cost of the equipment and service maintenance contract ($1,900.00) is far less than the funds needed to employ an individual full or part-time for this purpose. Second, the city is guarrantee 24 hours per day service, seven days a week by competent, trained personnel equipted with the tools and parts necessary to accomplish virtually any repair. Finally, this arrangeme nt guarantees the continuous operation of this equipment in an area where a high loss potential could easily be realized and minimises the potential security dangers which could be realized if a city employee was hired for this purpose. One further question should be addressed regarding liquor store alarm apparatus . That is the potential: for surveillance cameras at these locations. The staff has met with sales representatives of this equipment and found that to equip each store would cost approximately x'5,500 per store. One of the big disadvantages with cameras is that they must be'-°monitored continuously. This is almost impossible with the -~ ,`'~'' current staff and operating procedure at Richfield stores . It is however, the liquor '~ store managers recommendation that such equipment be installed . It is the feeling of the Public Safety Department that other measures should be considered before approving the installation of surveillance hardware. The costs of a magnetic coding system should be investigated. Under this system, all highly desirable items from a shoplifter's perspective is magnetically marked at the same time the price tag is affixed. A magnetic detection is then placed at the exit of the store. When a bottle is paid for themagnetic mark is removed and the merchandise will pass through the detector without incident. However, if the bottle has not been paid for, the detector will sound an alarm indicating the theft- of merchandise. This system is much .the same as those in use at public libraries and might be readily adaptable to our liquor stores. .This possibility is currently being investigated. Other measures which should be investigated to minimize shoplifting at the liquor stores are: 1. the use of a plain clothes off duty patrolman to observe customer behavior. 2. The establishment and advertisement of a policy of arrest and conviction of apprehended shoplifters . 3. A tightened of the inventory control system. 4 . Observation mirrors . S. False cameras. Each of these area should be thoroughly investigated before an investment in surveillance equipment is made. The staff has begun investigating both the magnetic coding system and the use of off-duty patrolmen. After these security measures have been evaluated, we will be in a better position to decide the type of anti-shoplifting equipment to install in the liquor stores. -~- CONCLUSION The final question addressed by this study is the feasibility of having city personnel install and maintain city alarm apparatus at the various public buildings . To make such a determination, one must consider the nature of the alarm system at the building, the value and desirability of the items to be protected and the operations of the particular building. It should be generally noted in passing that all city buildings are regularily patrolled by the public safety department to enhance security efforts . This report suggests that certain city buildings do not currently require additional alarm apparatus aside from the minor improvements already specified for each. They are the: Swimming Pool, Ice Arena, and Water Plant. Each of these structures currently possesses alarm equipment which appears to be adequate in protecting these areas. Each of these areas are staffed 12 to 24 hours per day on a seven day per week basis. In addition, the items being protected are of low desirability to the potential thief. Therefore, it is recommended that these buildings maintain their existing security systems with the commended improvements in locking apparatus . City personnel will continue to service and maintain these systems . The report also suggests that certain city structures require additional alarm apparatus which might be installed by city personnel. These I~uildings include: City Hall, Community Center, and Woodlake Nature Center. It is expected that city personnel already familiar with these types of non-technical alarm systems will be capable • installing and maintain much of the recommended equipment. Consultation with professional firms will be necessary depending upon the complexity of the specific systems installed. It is recommended that these alarm systems at certain city buildings be purchased by the city and maintained by professional security firms. The three liquor stores. and the proposed surveillance equipment for the police station fall into this category. The systems installed or to be installed at each of these locations is somewhat technical in nature and requires substantial expertise in alarm equipment operation. The high risk of robbery at the three liquor stores require that the systems remain in operation perpetually. Furthermore, there is little latitude for error. If a mistake is made in the repair of these systems, the result is an unprotected area containing highly desirable goods from a robbery on burglary perspective. The proposed camera apparatus for the police station is highly technical in nature and therefore best maintained by professionals in this field. In this manner, we will be able to obtain maximum effectiveness for the security of police vehicles with the minimum expenditure for hardward. The camera equipment for the police station will not require a service contract and will involve only those costs related to the purchase, installation, and repair costs for such equipment. Finally, it is recommended that before camera surveillance equipment is approved for the liquor stores t at previously mentioned anti-shoplifting measures be in- • ve igate to ter e their cost effectiveness. Frank Boyles Administrative Intern cc: Department Directors .CITY OF RICHFIELD, MINNESOTA Office of City IVlanager Council Letter No. 194 • Agenda June 23, 1975: The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: , Subject: Traffic Corrtrol Signs .and Intersecfon'Safety Recently, the Public Safety Department, Public Works Department and Environmental Health Department have received numerous complaints regarding safety hazards at various intersections throughout the city. Scattered enforcement of the ordinance regarding site obstructions and the random installation of stop signs have not effectively so ved this widespread pro- blem and. may be helping to contribute to the traffic hazard problem . Therefore, the Public Works Director and'Public. Safety Director have: recommended that the city council defer acting on stop sign requests -and site obstruction vio- • lotions until the staff .can complete a study that will: 1. Recommend to the-city council a definite uniform policy and related program to enforce the ordnance° dealing with site ..obstructions. 2. Review the procedures for :installing stop signs and recommend to-.the city council whether.: this policy. should be continued, altered or eliminated It may even be desirable to consider controlling. all intersections in'the city since approximately 60% of the intersections are already controlled . Over the years many of the existing signs have been. installed without a .. definite or consistent pattern. This. lack of :consistency may be contri- buting to traffic congestion and safety hazards . I have reviewed this matter and concur` in the.. recommendation that further actions be deferred until a study can be completed and submitted to the city council for consideration and action. It is anticipated-that this study should be completed by the end of August and submitted to the council shortly thereafter. Respectfully. submitted, C Wayne S. Burggraaff ~' -City Manager WSB:cjh cc: Public Works Director Public Safety Director ~~ ~: ,.~ ~.,.~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 19 3 Agenda June:23, .1.9.:75 The Honorable Mayor and ..Members of the City Council City of Richfield Gentlemen; Subject: Tabulation of Bids, Minutes and Award of Contracts for Mini=Pumper, Front Bnd Loader and Cash Registers for Third Liquor Store The purpose of this council letter is to recommend city council actions on the purchase of several items referred to above. _ Bids on an articulated rubber tired loader and quick coupler, one-way plow and snow wing were opened on Friday, June 20 and referred to herein. Bids on cash registers and a mni- pumper are not being opened until Monday, June 23, 1975: A' supplement to this letter commenting on thc~se bids will be available at the council meeting on Monday night On June 20, 1975 bids were opened by the city manager in accordance wit h previous council authorization for an articulated rubber tired loader and quick... coupler, one-way ploww and snow wing. The director of public works, environ- mental ~iealth director also"represented the city at the bide _+a. ~ning. The bid. opening minute and the tabulation of the bids are attached for city council re- view . The city's specifications called for a base bid on an articulated rubber tired loader equipped with a quick coupler, snow wing and snowplow; a bid on guaranteed maintenance and guaranteed repurchase; a bid for the trade of the city's existing backhoe and .two of the city's existing roadgraders. In addition, the bids also called for the supply and installation of a additional quick coupler,., one-way glow,... and: snow wing on the city's existing roadgrader. The guaranteed maintenance requires the. vendor to furnish all parts and labor and to keep the -.unit in good operating condition for a five year period.. The city assumes the cost. of insurance,. fuel, 'tires, lubricating oil, filters, and other similar items norm- ally consumed,in day to day operation. In addition, the vendor agrees to furnish at no cost to the city after any continuous 36 hour period of inoperation because of mechanical failure, a unit equivalent to the one bid at this time. If the vendorfails to provide this unit,. he agrees to credit the city $12 per hour for all down time after the initial 36 hours. At the time the bids were opened ther~_were three sealed bids received for this. purchase. However, one of the bidders submitted a "no bid" proposal. Council Letter No. 19`3 -2- June 23, 1975 The low bid of the two bids received was. a bid of Ziegler, Inc, representing Caterpillar Equipment Company. The following is a summary of the bid received from Ziegler,' Inc. One Articulated Rubber Tired Loader $67, 800.68 ,~~t Plus total maintenance cost for five (5) 3 , 000.00 years or 6, 000 hours Less guaranteed repurchase price five (5) 46, 234.00 years from date of delivery Subtotal $24, 566.68 Plus furnishing and installation of the city's existing articulated rubber tired loader, one quick coupler, one-way plow and snow wing 513, 625.00 Subtota 1 3 8 , 191.6 8 Less Trade-in "A" 1:, 000.00 Less Trade-in ..B.. 5,038.~~) • Less Trade-in "C" 5, ®~`8. 68 Stated delivery date 30-45 days The staff has reviewed the bids received and recommends that the city. council take the following action: 1 . Approve the bid minutes 2. Approve the award of the contract to Ziegler, Inc. in the amount of $70,349.00 with a maximum guaranteed maintenance cost of 53,000 and a guaranteed repurchase price of 546, 234.00. Respectfully submitted, -Wayne S . Burggraaff City Manager WSB%eja cc: Public Works Director i Public .Safety Director Liquor .Store Manager Finance Director CITY OF RICHFIELD BID OPENING June 20, 1975 • ARTICULATED RUBBER TIRED LOADER, QUICK COUPLERS, ONE-WAY PLOW AND SNOW-WING Pursuant to requirements of Resolution No. 1015, a meeting of the administrative staff was called to order by Wayne S. Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on the Articulated Rubber Tired Loader with Backhoe, Quick Couplers, One-Way Plow and Snow Wing, as advertised in the official newspaper June 5, 1975. Present: Wayne S. Burggraaff, City Manager Peter Eberz, Public Works Director Immanuel Roesler, Environmental Health Director Kenneth Conway, Water Superintendent Robert Long, Street Superintendent Frank Boyles, Administrative Interne Richard Nelson, City Accountant The following bids were submitted and read alound: BIDDER AND BID SECURITY Case Power & Equip. Ziegler Inc. Valley Equip. B.B. 5% B.B. 5% • One Articulated Rubber Tired Loader ' with Backhoe, Quick Couplers, One- Way Plow and Snow Wing $67,279 $67,800.68 No Bid Plus total maintenance cost for five (5) years or.6,000 hours 2,000 3,000 Less guaranteed re-purchase price five (5) years from date from date of delivery 31,000 46,234 Sub-Total $38,279 $24,566.68 ' Furnishing and installation on City's existing Caterpillar 950 Articulated Rubber Tired Loader, one Quick Coupler, One-Way Plow and Snow Wing 11,658 13,625 Sub-Total $49,937 $38,191.68 ___ Less Trade-in "A" 1,000 1,000 Less Trade-in "B" 2,500 5,038 Less Trade-in "C" 2,500 5,038.68 • Less discount for payment of invoice in 20 days Net 0 Delivery Date 60-90 Days 30-45 Days The city manager announced that the bids would be tabulated and considered at the council meeting of June 23, 1975. R. D. Nelson City Accountant TAt~t3C.ATZ02~S OF BIDS, Bill Iti0. 75--5 Articule~ed Rubber Tired ~.a~ader, Qcai,ck c:s~upless, One-T,7a~~ plcr~.~, arsd snow wing Rids Open::d: 11 a.2n., 3u:ae 20, 1975 crunch ~:eticn: Jung 23, 1975 ' Case Sower & Equip. I Ziegler ', Inc. Valley Equip. One Articula~.e~ ,P.iabber Tired 5% 5% Loader with R:xctcYxac, Quick Co+.:pler~, One~tJa~Y Pga`a and $67,279.00 $67,800.68 NO BID Snaar Wing F1~us total maia~ter-ance cost fcrb five (5~ ~~ear or 6000 Hours Less guAranteed re--purcha.~se~ price five (53 gear: from date of del ive x-y Sub-total $2,000.00 $3,000.00 $31,000.00 $t+~,23~+.00 $38,279.00 $2+,566.68. ~r~riskiircg end inst~llagian an Gity `s ex_:~ r~tiilg Cdte~'pilla~ 950 Articulated P.~t~ber Tired Loader, cane Quici~. Coupler, One Way Flc~~a $11,658.00 r€nd Sz°ao.~r Z: a.ng Sub-toY:al $~+9 ~ 937.00 Less Trade-i1z `rl~t1 $1,000.00 Less Trade~in "B" $2,500.00 Y,ess Trade~~•in "G" $2,500.00 Less discaurzt far payment of inc9azce ~.n 20 d~~;rv CQ.whi. r~r3~•C hYb S+YY IY C44Q net 0. 60-go aay 5 30-~+5 days $13,625.00 $38,191.68 $1,000.00 $5,038.00 $5,038.68 ~) Supplement to Council Letter No, 193. , Bids- were opened on June 23, 1975 for new cash registers for the third liquor store and for a new mini-pumper for the public safety department. This letter in- cludes arecommendation for acquisition of the cash registers. However, there was insufficient time to give the required detailed analysis to the mini-pumper bids making it necessary to defer action on that purchase until the July 14, 1975 city council. meeting. On June 23 , 1975 the city manager opened bids far the purchase of three new cash registers for the Penn Avenue Liquor Store.. The city clerk, public safety director, and public works director were also present at this bid opening. Bids were requested for registers with and without coin dispensing units. The. bid minutes and bid tabulations are attached. Although three companies received bid specifications for these items, only one (National Cash Register Co.) returned a bid proposal. It was extremely Grit- ical that the equipment bid possess the same data processing capabilities and format as those which we currently possess at the Ceder and Lyndale Stores. ; Apparently, the other companies felt that their products would not meet specifi ~' cations and, therefore, did not bid. The cash registers bid by NCR are exactly the same as those we currently possess. Our experience at the Cedar and Lyndale stores has proven that the coin • dispensing units are effective in increasing the speed and accuracy of each sales transaction. NCR has specified that the delivery date for this equipment is September 25, 1975 if our purchase order is received by them by June 26, 1975. It is, therefore, important that the council make a bid award at this meeting. It isthe recommendation of the staff with which I concur, that the city council .approve the bid minutes and tabulations and award the bid to National Cash Register Ca. for three new cash registers with coin dispensing units in the total amount of $11,744.04. Respectfully submitted, ~` ~"`~' Wayne S. Burggraaff City Manager . WSB/ela cc: Finance Director Liquor Store Manager ~ ' ~, .. • CITY OF RICHFIELD Bid Opening June 23, 1975 CASH REGISTERS FOR THIRD LIQUOR STORE Pursuant to requirements of Resolution No. 1015, a meeting of the administrative staff was called to order by Wayne Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on cash registers for the third liquor store as advertised in the official newspaper June 12, 1975. Present: Wayne Burggraaff, City Manager Peter Eberz, Public Works Director Tom Morgan, Public Safety Director Tom Moran, City Clerk ALTERNATE BIDDER AND CASH REGISTERS WITH BID SECURITY CASH REGISTERS AUTOMATIC COIN DISPENSING N C R B.B. 5% $10,219.95 $11,744.04 The city manager announced that the bids would be tabulated and considered at the council meeting on June 23, 1975. Thomas J. Moran City Clerk r~ L ~~~ .z ..~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 192 Agenda. June 2 3 , 19 7 5 .The- Honorable Mayor a nd -: _ .Members of the City Council City of Richfield Gentlemen: Subject: Purchases in Excess of $1,.000 Chapter 6 of the city charter stipulate that the city council -must .approve the purvhase of items or services when the amount-exceeds $1, OOO, even though the items are contained in the approved budget appropriation. The purpose .of this council letter is'to recommend approval of three such items.. Band Concerts Band concerts will be held at Augsburg Park on eight consecutive .Thursday evenings beginning June 26, 1975. The' total cost of these concerts if $10, 000 with the musicians crust fund of the Minneapolis Musician's Association- Local 73 providing $8, 040 and the city.providing $2, 000. Aluminum Sulfate Earlier this year he staff conducted public bids for water treatment :chemicals at the water..plant. Aluminum Sulfate was included in that bid., but no quotations for this item were offered by vendors . Therefore, to maintain an adequate supply of this product at he-water plant for the balance of the year, the staff has solicited informal. bids. Two vendors submitted bids on this item at the rate of $68.00 per ton. However, .the bid :from -Hawkins-:Chemical stipulates that this price is firm for one year while the other company reserves the right to revise their selling price at anytime. The total amount of Aluminum Sulfate needed by the water plant varies directly with total water consumption... It is, therefore, difficult for the staff to determine the total. cost for this item for<the balance of the year. It is recommended that the council approve this purchase in .excess of $1, 000 in an amount not to exceed $4, 800 from Hawkins Chemical. Inc. for the purchase of Aluminum- Sulfate for the balance of 1975. ~3 ~: CITY OF RICHFIELD, MINNESOTA Office of City. Manager Council Letter No. 191 Agenda -June, 23; 1975 The .Honorable Mayor a'nd ~~~ Members of the City Council ,ec~C City of Richfield. p~ Gentlemen: ~ f ~ ~ Subject: Appxoval Of Final Plans And Specifications; and,Authorizaton To Advertise Fore-Bids For The Senior Citizen/Community- Center Improvement Project > At the April 14, 19.:75 city councilmeetng, the council approved. preliminary plans for the remodeling of theSenior Citizen/Community Center and authorized prep~ra pion of final plans and specifications for this project. These. final plans and specifications have now been completed . As the council members 'are :aware, during the proces's of developing and preparing • .these plans-, the city s aff and architect have met with members of the Redesign Committee and with the Park and Recreation Advisory Commission on numerous occa- sions in an effort to receive their suggestions.. The final plans and specifications ; are essentially the same a the preliminary plans reviewed earlierby he city council. - 'The facility remodeling- would. have the. physical improvements necessary to deliver social, educational and recreational services to the community. The recommended .base bid items and numerous alternates encompass the exterior, lower .level and first floor of `the facility. The 1975-198:0 Capital Improvements Program, adopted by the city council,. includes a budget of $100, 000 .'for redevelopment work at the Senior Citizen/Community Center. 'One half or $50,000 of this budget is expected from a Community Development Block -Grant with the remaining $50,000 from special revenue funds.. As indicated in previous discussions with he city council, it is staff's recommendation that 'total funding for this project be confirmed prior to commencement of ,the bidding procedure.' On June 11, 1975, the Redesign Committee and the Park and Recreation Advisory Commission reviewed these- plans and specifications .and expressed their approval. The city staff has also reviewed. these plans and specifications and indicated approval. ~' RESOLUTION N0. RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND CALLING FOR BIDS FOR SENIOR CITIZEN/COMMUNITY CENTER CITY PROJECT N0. 678 Clerk's File No. WHEREAS, Resolution No. adopted by the city council on the 14th day of April, 1975, ordered such improvement, approved the preliminary plans and authorized the preparation of final plans and specifications, and WHEREAS, Transitory Ordinance No. 16.31, appropriating $50,000 for this improvement, was approved by the city council on April 28, 1975, for second reading, and WHEREAS, application has been made for a Community Development Block Grant including $50,000 for this improvement, and WHEREAS, various interested parties including the Park and Recreation Advisory Commission, the Redesgin Committee and the city staff have reviewed the final plans-and specifications for this project and expressed approval of same, and • WHEREAS, Richard Schwarz Associates, architects for this project improvement, have presented such final plans and .specifications for city council approval, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, as follows: 1. That such plans and specifications are hereby approved, Clerk's File No. 2.. That the city clerk is hereby authorized and directed to call for bid on said improvement as required by law. Passed by the city council of the City of Richfield this day of 1975. Loren L. Law Mayor ATTEST: • Thomas J. Moran. City C1 erk ~xr CITY OF RICHF`IEI`D; 'M'INNESOTA Office of City-Manager Courcil Letter No. 190 ~. Agenda June 23, 1975 The .Honorable Mayor .and Members of the City Council City: of .Richfield -Gentlemen: Subject: Approval Of .Final Plans And Specifications And Authorization To Advertise For Bids For The Donaldson Park Building. Expansion At the May 12, 1975 city council meeting, the .council approved preliminary plans and .authorized the preparation of final plans and specifications for the Donaldson Park building expansion improvement. These final plans and specifi- cations have now been completed: Essentially the plans call for enclosing the present awning to the west of the Donaldson-Park shelter and making some changes in doorways and room arrangements . Provisions have been included, -as an alternate item, to enlarge-..the existing bath- room facilities to provide for the handicapped.. The city staff and the Park and Recreation Advisory Commission have reviewed these plans and expressed their. .approval ., It is recommended that the city .council approve the final plans .and specifications and authorize the city clerk to-:call for bids on this project as per the attached resolution. - -- Respec.tfu;lly submit~~Pyd`,, R ~' Wayne~}S. Burggraa~ff .. City Manager .. WSB:cjh Ric Director ^~ tt ( ~' ~~ ~ _._. cc: Acting Parks & ~Q~C ~'h~ ~"~X3 Fina-nce Director ` ~ ~ ~~ S ~ ~° P ~i .:. RESOLUTION iJO. RESOLUTIO~J APPROVI~JG FIi'dAL PLANS A~JO SPECIFICATIO'rJS ABU CALLING FUR E;IGS FOR UONALUSON PARK i;UILUIiJG EXPAI'JSIO~J CITY PROJECT id0. 654 Clerk's File .Jo. bJfiEREAS, the Donaldson Park building expansion is a part of City i'roject .Jo. 654, and WiiEREAS, said project has been previously ordered and funding provided, and yJHEP,EAS, on May 12, 1975, the city council approved prelimina~^yrlans for the Donaldson Park building expansion and authorized preparation of final plans and specifications, and WHEREAS, Sdvik Mathre Sathrum and Quanbeck, architects for this project improvement, have presented such final plans and specifications for city council approval, NOW, TiiEREFORE, iiE IT RESULVEU by the city council of the City of Richfield, Minnesota, as follows: 1. Ti~at such plans and specifications are hereby approved, Clerk's File ~Jo. c". Ti~at the city clerk is hereby authorized and directed to advertise .for bids on $aid improvement as required by law. Pas$ed by the city council of the City of Richfield this day of 1D75. oren L. Law ,layor ATTEST: Thomas J. b1oran City Clerk