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04-14-75 agenda
,: (?" >,, MINNESOTA '~ :'r CITY OF RLCHFIELD, ; . rY` t Office of City Manager Council Letter No . 123 .. Agenda'. April 14 , 1 `~ 7 5 The Honorable Mayor and Members of the City Council City of-Richfield Gentlemen: mendme nt to joint Powers Agreement With Subject:: Proposed A nne in County Relative to Urban County Community He p: Development Grant Funds roved a joint powers agreement 1975 the city council app to with 23 other muni- On January 27,, of R~.chfield to partici~a making it possible for the City in an Urban County Community Development cipalities in Hennepin County ,~ ~, ~ Grant application. ,. reviewed by HUD authoritie s uently the assistant -The .joint powers. agreement was.: subseq However, e in County wa s` designated as a Suu Steil hat three .amendments bf and .`Henn p HUD secretary 'for urban aeveloprnerit has r q re ared and copies o s are attached : New language is under- ade in the agreement. These arnen~d ngets have been P p used ,~r, ,~ m the three pages. which contain t e c council adopt • 'language whch;would be replacedmended that the ci Ye pro lined and changes .have .been reviewed; and it the Sha ge s . the attached resolution authorizing tted, Respectfully. submi f{' ,~ ~• ~~gurggraaff Wayn • City Manager WSB/e3a cc: Cit~.Attomey planning Director; t` ' RESOLUTION NO. RESOLUTION AMENDING JOINT COOPERATION AGREEMENT WHEREAS, .the County of Hennepin (the City of Richfield) is a party to the Joint Cooperation Agreement signed on January 27, 1975, in accordance with Minnesota Statutes., Section 471.59, as amended by Laws of Minnesota, 1973, Chapter 541 which was made by and between the County of Hennepin- (the City of Richfield) and the City of Richfield (County of Hennepin) for the purpose of authorizing county to assist city in-undertaking essential community develop- ment and housing assistance activities pursuant to community development block grants as authorized by the Housing and Community Development Act of 1974, Title I of Public Law 93-383, and WHEREAS, there exists a need to amend the Agreement as imparted in a letter of findings relative to agreement from David O. Meeker, Assistant -Secretary, HUD, -dated March 5, .1975, BE IT RESOLVED, by the Board. of Commissioners in and for the County of Hennepin, Minnesota. (by the City Council in and for the City of Richfield) that the following amendments to the aforementioned agreement be approved: Article III, Section- 2 is amended to read: The purpose of this agreement is to authorize county with city in undertaking, or assist in undertaking, essential community development and housing. assistance activities, .specifically urban renewal and publicly assisted. housing, pursuant to community development block grants as authorized by the Actand the Regulations; Article IV, Section 8 is added to read as follows: 8. Nothing in this Article shall be construed to lessen or abrograte county's responsibility to assume all obligations of the applicant under the Act, including the development of the housing assistance plan, the three-year community development plan summary,. the community development program, and the`cerfiifications to be signed by it. Article V, Section 2 is amended by adding a paragraph: If the . County is informed in writing by the Department of Housing and Urban Development that the distribution effected by Section 1 of this article does not comply with Title I of the Housing and .Community Development Act of 1974, the County shall effectuate a different distribution if necessary to comply with the Act. No such action shall be taken, however, until and unless the proposed different distribution shall have been presented for review and comment by the cooperating cities. Passed by the City Council of the City of Richfield, this 14th;day of . April, 19.7.5. Loren L. Law Mayor; . -2- (revised).. ~ 2. The definitions contained in Section 102 of the Act and Sections 570.3 and 570.105(c) of the. Regulations and incorporated by reference in this agreement and made a part hereof. III.. PURPOSE i.Y ~ .. ' 1. City-and. county have determined that it is desirable and in the interest of its citizens that county- quala.fy as an urban county within the provisions of the ACt. ~. This agreement contemplates that identical agreements will be executed between county and other cities in county which do not qualify as metropolitan cities under the Act-in such number as will enable county to so qualify under the Act. 2. The purpose of this agreement is: to authorize county ' to assist cooperate with city in undertaking or assist in undertaking essential community development and housing assistance activities,specifically urban renewal and. publicly assisted. housing, purusant to community development block grants as authorized by the.Act and the Regulations. 3. It is further the purpose of this agreement to allow, .. city maximum flexibility and discretion in the administration and implementation of .community development.and.housing assistance programs funded by basic grant amounts received by county pursuant to this agreement. ~~ IV. SCOPE OF ACTIVITIES , -~ 1. City agrees and will undertake, and attempt to • carry out within the term of this. agreement, certain projects . • -4- (revised) 5. The parties mutually. agree to cooperate fully in - the preparation of the application for a basic grant amount. 6. It is recognized by the parties that time is of the essence of this agreement and .that timely submission of grant. applications by the parties is of primary importance to the best interest of both parties. City and county agree ~N that county may establish reasonable time schedules for the submission of grant applications by city and county to insure such.timely submission and to protect the rights and 'interest - of city and other cooperating cities. County agrees to make its best efforts in communicating such time schedules to city. T. The parties mutually agree to comply with all. applicable requirements of the Act and the. Regulations in • the use of basic grant amounts, and further agree to carry • out, in accordance with this agreement, the Community Develop- ~ merit Plan and program and the Housing Assistance Plan submitted pursuant to the Act and the Regulations. 8. .Nothing in this Article shall be construed to lessen- ti bli ll i ' ons ga ty to assume a o s responsibil or abrograte county of the applicant under the Act, including the development. • of the. housing assistance plan, the three-year community development flan summary, the community development program, and the certifications to be signed by it. - ~. V. ALLOCATION OF BASIC GRANT MONIES , T. Basic grant amounts received by the county under the Act shall be allocated by~the county as follows: - '~~ (a) (i} During the first year of this agreement five percent of the amount shall be retained by - county for the purposes of defraying its admini- strative and other costs in performing services for city and other cooperating cities., in undertaking ._ - - ~, ~`.- . -6- (revised) The City and each cooperating city shall ` receive an amount which bears the same ratio to ~ the balance of the basic grant amount as the average of the ratios between: , • 1. The population of city and the population of all cooperating cities. • ~ 2. The extent of poverty in city and the extent of poverty in all cooperating cities. - 3. ~'he extent of housing overcrowding by units in city and the extent of housing • overcrowding by units in all cooperating cities. 4. In determining the average of the above - . ratios, the ratio involving the extent of poverty shall be counted twice. ~ It is the intent of this paragraph that said allocation utilize the same basic elements for allocation of funds as are set forth in Section 507.102 of the Regulations. 2. In the event that city or county does not apply for or cannot qualify for a community development block grant, county may reallocate the basic grant amount to all other cooperating cities pursuant to the provisions of Section 1 of this Article. If the county is informed in writing by the Department of Housing and Urban Development that the distribution effected b~ Section 1 of this article does not comply with Title 1 of: the Housing and Community Development Act of 1974, the county ~~ . shall effectuate a different distribution if necessary to comply with the Act. No such action shall be taken, however, until - and unless the proposed different distribution shall have been. presented for review and comment by the cooperating cities. VI. SPECIAL PROVISION • - 1. Nothing in this agreement shall be construed to prevent - - ._- _-- or otherwise modify or abrogate the right of city or county to _ 1 submit individual applications for discretionary funds in _ _ _~ ~ the event county-does not receive designation as an urban county under the Act. ~.- _, ~ ~ ~ CITY OF RICHFIELID ~ MINNESOTA _ Office of City 1Vlanage'r _ G~ C~urncil< Letter No . 12 2 ; Agenda Aprii 14, ;1975 The Honorable Mayor and Members of the City- Council City of -Richfield Gentlemen:: Subject: Community Development Act Grant Application Amendment On February,24, 1975 the city councia approved the Housing Assistance Plan and the City's Community .Development Grant application and authorized. the city manager to submit this'materiaa to Hennepin County to be included in. the"Henn epin County Urbane County Grant application.. The Hennepin County Urban Coun y Grant application is presently in the, process of being prepared and will be sub- mitted to the -local HUD office on April'1S, 1975. In the .process of reviewing our grant application with Hennepin County and. the Metropolitan Council, we have determined that it would. be beneficial to the city to make two amendments to our original application.: One amendment occurs in the housing assistance plan and the other amendment pertains to the community development grant applica ion. Housing Assistance Plan Council- members. will recall that the city council adopted a`resoiution auth- orizing the city: manager to make application foraeased housing either as an in- divdual city or in cooperation with the. Metropolitan Council HRA application. The reason for that action was to give the staff the opportunity to determine in which way the city could obtain the greatest number of leased housing units . Since that action:;was taken we;have. determined that`it .would. be advantageous for the city to make application for these leased, units in cooperation with he Metropolitan Council. HRA.. In: fact, it might be extremely difficult or impassible for the city to obtain an allocation of leased units if _we proposed this matter as an individual municipality..... Council members-.will recall that initially bur housing assistance plan in- dicated a .goal of 47 leased: units in 1975-`and a total of 95 leased units .for the three year period.. Our. discussions'.with ~represenfiatives of the Metropolitan Council HRA.indica:te that we can expect to receive a.t least the 47 units in 197.5 and that epending upon actions of other municipalities it is possible that we Council Letter No. 122 -2- April 14, 1975 ~ could;'re,ceive as .many as 95 unit a locations. Therefore, it is recommended that the,lcity council approve a change in our housing assistance plan which ~"' ~~;would provide for a goal of 95 leased unit allocations in 1975 and an increase ` ~. of leased unit allocations over the three year period from a total of 95 to a -, .total-of 143 units.' This change in the housing assistance plan does not guar- ' `'' faritee the increase in unit allocations,,but it does provide the city with the - opportunity of receiving the greater number of leased unit allocations if other circumstances permit such. action. A copy of the revised Table >~III from the hour°i~n~~ ,,~ assistance plan which reflects this proposed change is attached. ' f 1 1.~`1~ f K' Community Development Grant Application - Council members will recall that the community development grant applica- Lion as originally approved contained a budget of $7:,..114. to he p fund a manage- ,~"~~ . ment space plan for the city. Our discussions .with county and federal officials indicate that higher priorities will probably be given to other types of projects. -Therefore, it is recommended that the application: be amended to indicate that the $7,1 L4 will be used to help fund the Memorial Park project scheduled for 1975 " construction. In turn, the other source of funds orginally'antcipated to be used 'for the Memorial Park project will be'-used for the rrianagement space plan. In short, there has been no change in the funding of either project, except that the -source of funds has been ;changed and.`transferred in an equal amount from one project to another. In summary, it is recommended that the city council approve the two changes contained in this 'council letter and authorize the city manager. to advise `Hennepin County of these changes o that the Urban County .application can be amended to be consistent with the actions of the city. Respectfully submitted, ~, U~, Wayne S. Burggraaff ' City. Manager ` WSB/e j a _. - cc: Planning Director Finance Director i - ~ f~ t ~r' ~, ~' ~ ~ - ~ .. ' '.if ---- - ---- - NG AND. URBAN DEVELOPMENT HOUSLNG ASSISTl1NCE PLAN TABLE I11 -ANNUAL GOAL t~UR HOUSING ASSISTANCE 1. NAME OF APPLICANT 2. APPLICATION .NUMBER !. ^ ORIGINAL Clty of~Richfield ' ~ - AMENDMENT a• PROGRAM YEAR ~~_. _ From:. 1975 To: 1976 t ...:.. ' NUMBERS OF UNITS /except as noted) ~.._~ -, - .,_ A. CATEGORY FIRST YEAR GOAL THREE YEAR GOAL• TOTAL TYPES OF UNITS TOTAL TYPES OF UNITS '~ New Exist Rehab.. Naw Exlat Rehab. t. TOTAL _ 95 3 298. 105 143 50 a ' 2. ELDERLY i 34 149 100. 49 ~:,- : 3 NON-ELDERLY LARGE , t 2 11 5 6 ,•-, a. OTHER ~ ,._ .. 62 ;g 3 138 88 50 B. SOURCES OF ASSISTANCE t. HUU- . I a. SECTION 8•• ~. ._. ~:,... AMOUNT $ $ $ $ $ $ $ $ b. CD BLOCK GRANTS *'~-- ' t. OTHER 2. TATS AGENCIES- NTIFY PROGRAM: a. SAID b. S~ ~ - - c. SAi~ ~ ^~'- 3. OTHER f a. FARMERS HOME Ad: ~~- ~ b. LOCAL PROGRAMS ~ ~~-' t ` e. OTHER . /specify/ F ..... :. EXPLANATION OF PRIORITIES .. .. t ~ ,- :. .. ~ L~..... ~~ O al '• any State agency amounts Included '0.7015.10 -dal it U.S.GOVtRNMCNT PRINTING OFFICE:1974-650-13/711 ' .. . .. .. ~ ~ ,. :. ,. ,~ ' a~. _ CITY OF RICHFIELD, MINNESOTA Office of'City Manager Council Letter No. 121 Agenda April 14 , 197 5 The .Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Discussion of Community Health Services- - Act (HF 645) A bill known as the Community Health Services Act (HF 645) has been introduced and is .presently being heard by committee in the house. . ..~... ;_ This is<a •lengthy..and detailed piece. of proposed legislation, l~ut~it does as originally ~ntroduceel,' contaried provisions which would takeaway from the. City of-Richfield its ability to provide the environmental and-.nursing health ,+ services which :the city is presently providing to its citizens. The bill is '~~ designed to organize all health services in the state: with county authority. Therefore, it is recommended that thee.. city council adopt a resolution .opposing the commun ity'health services aet unless it is amended to make pro- visons for municipalities acting individually or jointly to administer and: continue to provide existing community health services- at the local. level -with- out county control. ..Such amendments.: would make it possible for tho City of Richfield to continue to provide its own health ervice. Respectfully submitted, Wayne S, . gurggraaff City Manager WSB/e ja ~_ ~~ ~~ . CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 12 0 Agenda April 14, 1975 i The Honorable Mayor azd Members of-the City Council City of Richfield ~' Gentlemen: :Subject: Change Order for Augsburg Park Project.. On the`April 14, 1975 city council agenda there will be a change order for site improvements for the Augsburg-Park :project.: Due to delays in the delivery of materials, the park shelter building was ;. not completed per the time schedule. Because .of this, the site contractor was not able to complete his work around the paxk shelter this past autumn. Therefore, the site contractor, Metro Engineering, is asking for $25.0.40, or a 7 percent increase in the materials he has left to purchase for. completion of the concrete patio, asphalt walkway paths, sod and top soil around the south and east-..sides of the building. .Metro Engineering is also asking. for $30,0 to remobilize equipment needed to perform this work. It is recommended that the city council approve an increase of $550.40 for Metro Engineering to complete the site work: and authorize- the. city manager to -sign the.: change order. Respectfully submitt ayne Burggraaff W"""`"' City Manager V1FSB/eja cc: Parks and Recreation .Director Finance Director Office of City Manager Gauneil Letter No. 11.9 Agenda April 14, 1975 The Honorable Mayor and Members of the: City: Council Git~ of Richfield' Gentlemen: Subject: Resolution Authorizing Issuance of 1975: Bonds On the April 14, 1975 city council agenda there will be a resolution for the ,; purpose of authorizing the issuance an~3 advertisement for-the sale of $4 600, 000 generel ob igation improvement bonds of 1975. This bond issue will finance the 1`975 Permanent Strut Improvement Program. • 'the city attorney is preparing the resolution at the present. time and will have it available at the city council meeting on Monday. Included in the resolution will be a date for the opening of the bias which will occur at 11:30 in the morning,. probably on a W ednesday. or Thursday in mid-May. ,Bids will b`e opened by the city manager and it -is then recommended that he city council -hold a special councl.l meeting a,t 12:00 noon on the same date to award the bids . The date of'the bid opening is directly related to the volumes of bonds presently anticipated: on the market.... Therefore, the bond `counselors have suggested that we set this` date at the last minute in order to select a time which would be most beneficial to the city. This decision wil probably be made on Monday.morning and .. then incozporated into the resolution. It is recommended thatthe council adopt the proposed resolution and also set the date' fox the. special- council meeting. Respectfully submit , Wayn S . Burggraaff City Manager - .., _. t~ ,. ~ .. ~$~.. x~ t ,. .. , CITY OF RICHFIELD; MINNESO~'A - Gffice of City Manager Council Letter No . 118 Agenda April 14, 1975 + ~ The Honorable Mayor . and Members of the City Council City of Richfield Gentlemen• Subject; Acquisition of; Property ':far.Construction of Third Liquor Stare .The purpose of this council letter'`s to recommend the acquisition of property'at the northwest-corner of 65th' Street and Penn ;Avenue for the con.- struction of athird-liquor store, The city ccu neil has taken a number of previous fictions rElative-ta the construction of a third liquor store. In March of this year an architect was ..retained and project funds were appropriated.. The planning commission has considered acquisition of the .property in question- and has recommendEd favorably concerning this acquisition..'. Athird, liquor store completion schedule indicating all of'the various actions .which °ha~zo-l7een'taken and;the next steps leading ,up to the opening of the new store'in 1~To~.'ember is attached. Also attached is a copy of planning commission nfoXmatan. letter No 11 which lists pertinent data concerning the property proposed for acquisition `and the operation of a liquor store at this lordtior: Site feasibility studies `and plans have -been prepares! by the architect and a copy of the preferred site plan is attached hereto. Mr, fames Lindberg, the city's architect on this project, will be present at the council meeting to provide whatever additional infbrmation_ is required :concerning site. and design of this building. The property proposed to be acquired is awned by Mark Z Jones . The city's assessed valuation 'for thisproperty amounts to $69,000. An independ- ent appraisal obtained by the city came in at $79, 000. Negotiations for the acquisition ofthis property resa,lted fn a option bn a-purchase price of $80; 000. ~. 1 a. ?. CITY OF RICITI~II:LD, D1I~SOTA Planning Department, • Information Letter No. 11 Agenda o£ March 25, 197.5 Planning Commission City of Richfield Rev~ei•~ of n Subject: rt~;x~sed liquor .store site for c.^;;for,.r~,;:..:: to . the city's~ Comprehensive Plan land use element. Dear Corrunissioners The .City of Richfield requests the Planning Commission to review the purchase of land. The land is being purchased to construct an additional Municipal . Liquor Store. The Corunission's review of this land purchase is relative to the proposed land use s's conformance to t}ze comprehensive plan. A recommendation to the city council should indicate the' commission's findings of conformance to the comprehensive plan. . EACKGROUND DAT.~~ Lot 125' x 150' (18,750 sq. ft.) Traffic Count Penn Avenue 17,100 vehicles ADT • Surrounding Land Use See attached map. Surrounding Zoning See attached map The need for a third liquor store and the scheduling of the liquor store has. been approved in the following Capital Programs: - 1973-1978 - Capital Improvement Program 1974-1979 - Capital Program 1975-1980 - Capital Program The city council approval of these Capital Programs was made upon recommendation of the ;Planning Comm ission. With the approval. of the liquor store in the Capital Program and with council agreement, Real Estate Research Corporation was retained to: 1. Study .the retail liquor market. 2. Recommend general location where .retail liquor sales would be maximized -2- .~ • l without substantially penetrating the existing Richfield liquor store market area.' Four general locations were identified by Real Estate Research for. a site search. These four areas for a "site search" were: 1. Penn and I494 2. Portland and I494 3. Xer. <•:~s and 65th Street 4. Penn and 62nd Real Estate Research and the staff searched for `available sites within the identified search areas. Sites were only available at Portland and I494, and Penn and 62nd - 66th Street. Of these two locations, the Penn 62nd location. provides the best market (sales) potentials. The Penn 62nd location projected sales of $594,000 annually compared to sales fo $461,200 in the Portland location. There were several sites and one possible rental available in the Fenn 62nd area. However, only the .proposed site will provide the essential olerating demands for a successful operation. These demands are: 1. A site which lends itself effective functional design between site and bu~.lding . 2. Lower development costs than other sites.. 3. "Detailed liquor marketing requirements:. • a. Freestanding establishment. b. Relatively good visability. c. Limited undesirable traffic congestion. d. Cn~od access to the primary market area. '-e. Satisfactory liquor store operating requirements. The proposed liquor store at this site will generate approximately $93,000 net annually.. The. additional funds have been programoned in the "1975-1980 Capital Program". The city council has already committed $70,300 of the 197b profits of this third store~to be used for construction of an outdoor wading pool and -3- ,~ patio at West Junior I-Iigh School.. ~. Comprehensive Plan • On three different occasions the commission found a liquor store as being in conformance with the city's comprehensive plan.. The proposed site is in conformance with the city's land element of the comprehensive plan (see attached map). Effect on Surrounding Land Uses (Resi ential and commercial Concern was voiced by the staff as to the effects of an impulse retailer iliauor store) on surrounding residential area.. Traffic impacts were studied in some detail. The projected trips generated by the iquor store are estimated to be 200 daily. This volume will add 160 trips to Penn, 20 trips to 65th Street and 20 trips to 64th Street. The effect of the 20 trips on 65th ~ 64th and Penn on the surrounding residential uses will be insignificant. The. liquor store will have little direct effect on surrounding businesses. Liquor stores are convenience goods retail. This type of retailer has a preponderance of single purpose trip buyers. This may change in the future, but at least for present the convenience aspects will prevail. An indirect effect on surrounding business will occur because of new .construction in this area. - The issue before the Planning Commission is if the proposed Land acquisition - to the comprehensive plan land use element. A recommendation relative to conformance should be forwarded to the city council. Respectfully, ~ 7~ Richard C. Krier, Planning Director City of Richfield .~ • RESOLUTION N0. 9 RESOLUTION FINDING TIC, PROPOSED PURCIIASE OF TIC SITE FOR THE TIIIRD LIQUOR STORE TO BE IN CONFORMANCE WITiI TIIE COMI'REI~NSIVE PLAN WI-IEREA`.~, the Planning Commission has reviewed the proposed purchase of the site for the third liquor store, and lVI-~REAS, the city's comprehensive plan ia:dicates the proposed site is best suited for commercial development, and WITEREAS, the Planning Commission has in the 1973-1978 Capital Frogram, 1974-197 Capital Program and the 1975-1980 Capital Program, found the concept of a third liquor store, to be in conformance with the city's comprehensive plan. NOW THEREFORE BE IT RESOLVED, that the Planning Commission finds the proposed purchase to Ise in conformance with the city's adopted comprehensive plan. Passed by the Planning Commission of the City of Richfield this`•~~ 25th day of March 1975. __ ,~ i --~: // Robert-Lien, ~na~r'man Richfield Plannirt~ Comrriission i Attest: Jo Helm erger, Secretary r s . ~ .. ~ ~ rt ~> 1 1210"TY.~~wL IF"__ • _ - , - ~ i i i i C ~ ' ' I ! .~ ~ ( i • ~ - O rr -,, ~~ ~ O - - __,. ~ .. ~ _.~,.~ ~ ~ __---- ro --{ o ~ ~, _ w ~ ---- - m _ ,. u r _ -_ - -~ ' ~ ~- - -7 ------ K ~Q S ;~ t + . _. F ~ K ~ H y ~ ~ y t ~' ~.__ -- - ~ ! r-, - ~ r- I~ '~ m c ci m a m ~ ~ ~ ' ~ -~ ~+ s' U1 i.R pe s: ~ _ . _.. -- w, ~ W i~~+ µ v. ¢+ Q µ f~'r ~" - ~ ` r W J O W v 0 w J d U W O E- N O CJ J ~_ 2 F- °- O ~C ~~ Q 1- v= w~ as J _J a a i = U Q ti n ~ w t- 2 J U a ~ ~ Q O ~ U O 1- 0 a -1 -~.~ -. CITY OF RICHFIELD., MINNESOTA Office of City Manager Council Letter No . 117 Agenda April 14; 1.975. -The Honorable: Mayor and Members of the City Gouncil City of Richfield Gentlemen: " Subject: `Tentative Grant Application for Intergovernmental Personnel Act-Funds '_ In recent .months., we have been .exploring,. in conjunction with. Bloomington, St. Louis Park and Edina, the possibility of making application for federal funds under the Intergovernmental Personne Act of 1970, for the purpose of jointly employing an Affirmative Action Officer. The purpose of this letter is to provide city council. members with information concerning these efforts.. The Intergovernmental Personnel. Act (IPA). was signed into law in January of 1971. The 'purpose of the Intergovernmental. Personnel Act is to offer financial assistance to state and local governments in strengthening their. personnel. resources and personnel systems, and to improve the quality and responsiveness of govern- ment performance. Under the provisions of the Intergovernmental Personnel Act,. federal funds are available to finance seventy-five percent of proposed projects with the local unit providing atwenty-five: percent matching contribution. The required twenty-five percent matching contribution` from the local unit can be in-kind services such as clerical staff time and printing services . Applications for' IPA funds are initially reviewed by an IPA Advisory Council appointed by the Governor. In fiscal year 1975, the IPA Advisory Council. has available. approximately $275,000 of IPA funds to distribute within the state of Minnesota . ' Upon approval of the Governor, the state plan for allocating IPA funds is submitted'to the U. S. Civil Service Commission, Bureau of Intergovernmental.. Personnel .Programs, for final review and processing. Personnel systems at the. local level have recently undergone major program , changes. in response to federal and state legislation. Of-the many changes which have beenrequred of personnel systems, three can be identified as having the most significant impact: (1) labor relations, as a result of the state Public Employees Labor Relations Act of 1971 , as amended in 1973, (2) employee safety,. as a result of the IvIinnesota Occupational Safety anr~ Health Act of 1973, and (3) affirmative action, as .a result of the Equal Employment Opportunity Act of 1972. Of-these ~~ three major areas of 'concern; affirmative action has ha~lthe mostpervasive impact. on all .aspects of, personnel management. Council Letter No. 117 =2- Agen~3a April 14, 1975 ~'" As the. council will recall, in Nla ~ of 1974, the cit council formall ado ted ~ Y Y p an affirmative action program in response to the,requrements of the Equal Employ- menu Opportunity Act of 1972. In the council resolution. adopting the Affirmative Action Program, the city council expressed a des.ire to reaffirm. its. longstanding.. commitment to equal employment opportunity, and it expressed. a desire to establish a positive, result oriented equal employment opportunity program. The Affirmative Action Program addressed the full scope of personnel programs and established the procedures which must be followed to insure: the meaningful employment of all segments of the community from which he cty's'personnel is .drawn. Following the adoption of the Affirmative:A.ction Program by the city council,. the staff`beganto implement a number of changes in our personnel practices iri order to comply with the previsions of ..the :city's. Affirmative Action Program. Recruitment sources were. expanded to reach a greater number'of protected` .class members; our application :form. was modified to ':eliminate requests for information' which could be considered discriminatory in nature; job specifications for various positions have been reviewed to determine whether job qualifications are directly related to the. actual needs of the position; police and fire entrance examinatipns have been re- ~~ designed so .that they are valid and directly related to job requirements; contractors:, subcontractors and vendors have been notified of the city's Affirmative Action I~ Program any of their responsibilities under affirmative action requirements; .and` i recordkeeping methods have. been modified to comply with the. auditing. and monitoring provisions of `the city's Affirmative Action Program. Our efforts in the area of affirmative action have resulted in the employment of two members. of protected classes, one in the executive r~epartment and one in the public works department.. In spite of the efforts made by our staff in the area of affirmative action, there has been a .growing recognitionthat all of.the requirements of federal and state ~ equal employment o pportunity laws cannot be adequately met with existing staff.. Although we have taken actions necessary to meet the minimum requirements of the law, the' lack of adequate staff .and expertise makes it difficult, if not impossible:, to implement a fully effective affirmative action program. Areas where further assistance is most needed are as follows: 1. Establishing and maintaining credible contact with .agencies and organ- zations serving Twin City area minority communities in order to find '''~, qualified .candidates for job vacancies. 2. Reviewing all selection procedures and. standards to determine if there is a disparate effect on the employment of minorities . 3. Providing training to employees on the intent and provisions of affirmative . action ~ • 4. Modifying-affirmative action policies and procedures in light of changing federal and state regulations ~~ ,~ 'i _ ' 1l~ 1 I ~; I. _ ~; . f ix _3_ Agenda April 14, 1975 Council Letter'No. 117 5 , ~neveloping a model Affirrriative Action Program which can be utilized by other municipalities in the state . - The need for additional staff and expertise in the area of affirmative action has also been recognized by the staff in Bloomington; Edina and St. Louis Park. ~ Y These four communities. represent a combined. population pf 231, 400, and a com- bined work force of 9.76 employees . According to current estimates , the four communities :.experience approximately 120 full-time vacancies each year. Although each community individually could. not justify the employment of a full-time Affirmative Action Officer,- jointly ~uch a person could provide valuable assistance ` in the implementation of affirmative action requirements . ~ ` ~' The availability of IPA funds for the joint employment of an Affirmative Action Officer was first expiored late last year. At that time, it was suggested that a . preliminary proposal for-IPA fundsbe prepared for'submission to the IPA Advisory Council in order to assess their reaction to'such a request.. It was understood that if the IPA Advisory Council reacted favorably~,to our preliminary proposal, a formal grant application would then have to be submitted. In January of.1975, 'a preliminary proposal for a "Cooperative Project for Affirmative Action Advancement" was submitted to the state. LPA Advisory Council. ,Shortly thereafter, we received notice that there were insufficient funds to. finance our grant proposal,. However, within thelast several weeks, we were recontacted by a-staff person of the IPA Advisory Council and informed that some $26 , 000. had become available ,in the ..current. fiscal year. On :Friday, April 4th`, Mr. Jeffery, Personnel nirector; appeared before the advisory council and- reviewed, our `preliminary proposal for IPA funds . Although at this time the decision of the advisory council regarding the availability of funds for our preliminary proposal is unclear, I did want to bring this matter to the attention of the .city council so that they might have an opportunity to formally indicate their support of this project. If monies ~o become available, it would be necessary for a formal grant application to be prepared for final consi~3eration by .the IPA Advisory Council. Iri conjunction-with the formal grant application, it would be necessary for each of `the respective city councils to indicate their formal support-for the grant proposal. The Edina. City Council has already officially gone on record in support of the IPA grant proposal. For your review, there is attached to this council letter a copy of the preliminary grant proposal, a's well as a job description for the position. of Affirmative Action Officer. Although,we are still in the preliminary, stages of exploring the possibility of IPA funds , it is important for the city .council to formally act on .this matter so that a formal grant application could be made; .should: IPA funds become available. For. this purpose; a resolution. has been prepared. and submitted to the city council; for their consi~3eration. WSB/blj cc: Finance Director Personnel Director RESOLUTION NO. RESOLUTION RELATING TO AN APPLICATION FOR IPA FUN1~S WHEREAS, the City Council of the City of Richfield adopted an Affirmative Action Policy and Program on May 13, 1974, and WHEREAS, the City Council has expressed its desire to establish a positive, result oriented equal employment opportunity program, and WHEREAS, the City Council recognizes that additional assistance and expertise is needed to fully implement the requirements of Affirmative Action, and WHEREAS, the City Council is interested in joining with the cities of Bloomington, Edina and St. Louis Park for the purpose of jointly employing an Affirmative Action Officer, and • WHEREAS, Intergovernmental Personnel Act funds may be available for the purpose of employing such a person; NOW, THEREFORE, BE IT RESOLVED That the City Council authorize the Mayor and the City Manager to make formal application, in conjunction with the cities of Bloomington, Edina and St. Louis Park, for the available IPA funds for the purpose of jointly employing an Affirmative Action Officer. Passed by the City Council of the City of Richfield this 14th day of April, 1975. Loren L. Law Mayor ATTEST: Thomas j. Moran ~ City Clerk A PRELIMINARY PROPOSAL FOR INTERGOVERNMENTAL PERSONNEL ACT FUN1nS "COOPERATIVE PROJECT FOR AFFIRMATIVE ACTION ADVANCEMENT" Submitted for Bloomington, Edina , Richfiel~3 and St. Louis Park Projected .First Year Budget: Amount Requested $21 , 910 Local Match 7 , 800 Total First Year Cost $29 , 710 • Z'he following outline will sketch some of the more important aspects of the project. The finalized grant application will contain additional detailed b ut im lementation training, evaluation and goal-setting aspects INTRODUCTION ~~ ~- .. . . One of the basic problems in the establishment of a comprehensive Affirm- ative Action P~'ogram is a lack of technical expertise in this area. rSost communities, including the four project .participants, have been able to establish -the basic elements of an Affirmative Action project. They include such things as a policy statement., job opening advertisement ri protected class publications, appropriate-purchasing procedures, and sufficient records to complete E.E.O.C. reports. These elements, however, do not provide for a comprehensive Affirmative Action Program. The heart of such a program is -found in test validation procedures, comprehensive job specification review, job recruitment, along with reliable auditing, monitoring .and.. goal setting procedures. The project here outlined provides the technical expertise necessary for full scale Affirmative Action implementation in the person of the Cooperative. Affirmative Action Officer. Under his/her guidance, each community will be able to achieve full scale program implementation. The communities of Bloomington, Edina, Richfield and St. Louis Park are. ideally suited to undertake such a project. Each of these communities is similar in°the categories of government type, location, socio-economic, status and Affirmative Action Program development. Furthermore, the representatives of these communities have a history of cooperation in formal .and informal"gov- ernment affairs. "Each of these .factors will help the Affirmative Action Officer to relate to the communities' needs. The. success of this project will be significant to more than just the participants. For. instance, it may provide a model'framework~through which other communities can achieve their Affirmative Action goals. But even. more important, it will provide a considerable number of job openings for which protected .class individuals will be encouraged to compete. According to current .estimates, the. four communities experience approximately 120 full-time appointments per year. This turnover rate will provide considerable opportunities for protected class ndividuals.- informat~.on a o P ~ y of the project. L PROJECT GOALS ` '; The major goal of the project is to establish effective, efficient and on-going; Affirmative Action Program in each of the. four participating communities. The program's specific goals are, as follows: ' 1. To establish Affirmative Action Programs for each community which will I meetall federal guidelines. ~. To employ a single Affirmative Action Officer as an administrator, educator and evaluator for each of the participating commuaities' •. Affirmative Action Programs. 3. To set realistic long and short range goals for the employment of protected class members for each participating community. 4. To establish an effective system of recruiting, employing and training members of protected classes. 5: To establish guidelines which will insure. that efforts are made to provide women with job opportunities. in supervisory and management positions, 6. To develop valid and reliable criteria to measure the effectiveness of each Affirmative Action Program. 7. To evaluate whether the position of Cooperative Affirmation Action Officer should be continued on a permanent basis following the ex- piration of project funds. 8. To establish. a model Affirmative Action program which could be utilized by other communities in meeting their Affirmative Action requirements. ^• PROCEDURES FOR PROJECT IrLPLEriENTATION A. The Affirmative Action Program, The "Cooperative Project for Affirmative Action Advancement" will begin with the recruitment and selection of a quali- fied Affirmative Action Officer, All. efforts will be made to appoint a qualified protected class individual to this position. Such an appointment would help to establish the credibility of the project and further the ultimate goal of the project.- I~i~ After assessing the needs of each community, the Affirmative Action Officer ~~ it will determine whether our written Affirmative Action program and policy can ~I be applied. to all participating communities, or whether different programs j must be`deyeloped for each community. In either case, the written programs ~ will generally incorporate the following information: ~ I. The Hisfiory of .and Introduction to Affirmative Action I ~ - IL An Affirmative Action Policy .Statement III. The Affirmative Action Program including - i ! 1. Definition of Affirmative Action. - 2. Internal Dissemination of this Policy ' 3. External Dissemination of this Policy 4. Designation of Responsibilities under the Program 5. The Examination of the Employment Process 6. Types of Training to be Given. to Employees '~ • 7.. The Components of the Career Advancement Program 8. Contracts - Non-discriminatory Purchasing" '~ 9. .Auditing and Nionitoring - Evaluation 10. Utilization Analysis - Goal Setting 'I~~ tB, Recruitment. The Affirmative Action Officer will arrange to meet with protected class groups and organizations to establish the rapport necessary for effective job recruitment. The Affirmative-Action Officer will assume the responsibility of public relations representative for each community in an attempt to gain protected class applicants. Responsibilities in the area of job recruitment will be very critical to the success of the project, If through the process of utilization analysis, goals are set for the employment of protected class members in .certain positions, then these goals cannot be met unless an effective recruitment system exists. C. Employment Screening, The Affirmative Action Officer-will review .all job qualifications and requirements to determine whether they realistically relate to the duties. performed on the ,job, All employment screening devices such as testing and interviewing will be reviewed to ensure that they are not arbitrary and that they do not block protected classes from employment. Application forms will be examined and all questions deemed discriminatory by federal and state law will be eliminated. - D. Utilization Analysis, The Affirmative Action Officer will .work closely.. with each community to assess where members of protected classes are under- . utilized in the employer's work force. ':Hiring and/or promotional goals shall' be established taking into account anticipated vacancies and the availability of skills in the marketplace-from which protected class members are drawn. These goals will be periodically updated and modified as needed.. E. .Auditing and Monitoring. The Affirmative Action Officer will establish • a data collection system which will help to evaluate the effectiveness of . the Affirmative Action Program in each community. This data .collection system will be designed accord~.ng to the guidelines of-the Equai Employment Opportunity Commission, .. ~~ 'I. € i,l. j'I'' E` ~ ~~' I~ ''~' ';~ ~ , i I Revise First Year_Projected Budget.. 3/31/75) Budget Item IPA Funds Local Funds Total Funds PERSONNEL ~ ' •. Salary for Affirmative Action Officer. $17,050.00 -0- X17,050.00 a Full-time Clerk-Steno I -0- 6,500.00 6,500.00 Supplemental Wage Benefits . including.retirement, social ', security, health and life. insurance and workmen's compensation. (Estimated at 20% of gross pay) 3,410.00- 1,300.00 4,710.00 I OTHER EXPENSES ' Travel (1,:000 miles @ 15~/mile 500.00 -0- 500.00 t plus miscellaneous travel) , Material and Supplies 450.00 -0-. 450.00. .EDUCATION Seminars and Training Courses 500.00 -0- 500.00 Total $21,910.00 X7,800.00 $29,710.00 Percentage of Total 74% 26°~ I00% ;, ~' ~ `~ (~ ~J , . ~ . : , ~ f JOB SPECIFICATIONS For The Position Of ? AFFIRMATIVE ACTI ON OFFICER . EXAIviPLES OF DUTIES Serve as the Affirmative Action Program Officer for the Bloomington,- Edina, Richfield, and St. Louis pa communities of offices of each city. rk in cooperation with the personnel Assist city .managers. in providing information a employees , interested minority grou s ~ bout the .program to city groups. p women s organizations , and community Organize and conduct training programs on Affirmative Acti supervisors . Training will impart a on for employees and general Iegal background about affirmative action, t e importance of the program and its high priority, and a s problems encountered by "protected class" pecial sensitivity to the members . Develop and maintain contact with agencies or or a ' "protected. classes" for the purpose of obtaining thei gaslzations representing- . "protected class" members for. employment vacancies. sistance in locatin g qualified Work. with city managers and department heads in ' Identifying problem areas . Establish employment .goals for "protected class" opportunity goals far under-utilized " .members and promotional protected class" members. Assfst Personnel Offices with .the review 'of •o examination and procedures to determine their dis b qualifications and employment parate effect on the employmeni of minorities . Assist personnel Offices in conductin v necessary. g alldation studies where Provide .counseling to all employees on promo ' city employees belon in fio '~ tional o g, g protected classes" to .a PP°rtunities and encourage positions. Pply and compete for promotional Assist Personnel Offices in developing traini employees to facilitate upward mobility, ng programs for all interested city- Provide employees and applicants who have co with copies of their rights ander the Civil Ri hts mplaints of alleged discrimination meat Opportunity Act of 1972, as well as fih g leg 1 o f 1964 and the Equal Em to Plafnt. Shall be responsible for direcfiin ptions for registering a om~ of discrimination and shall be responsible oiestigations of all individual complaints decision is .based on Federal law directing remed Federal Court or Equal Em to ment Otate law y ~ cases where the . -the U. S. Supreme Court, or other charge of discrimination is brought before ~ ty Commission deci ions . When a e courts or the EEOC, the Affirmative Action Officer shall assist city attorneys .and staff ' in preparing the evidence .needed... ~- -2- ~. for the hearings . • D e S1 n 1. m g leme P n t an measure d monitor internal audit an pro ram. d re ort' g e P in ffe s s cti venes g Y terns s to to redire ct r p ogram goals and efforts . P re a pre whatever reports and regular progress statements managers or city councils desire d of b the: participating cities , Y the city. Report violations of fine Affirmative Action program on t to the appro ria h p to ci e a t rt m P of a c' n i Y a t ger for dis Y em to ee ci P s line Y P Recommend policy changes in the Affirmative Acti cities . on program to the participatin g •. Meet periodically with appropriate community commissions .program's status . to r ev' i ew th e Develop a .training referral system.to help protected clas ~~ the minimum skills required in en s individuals obtain. try level position. EMPLOYMENT. STAN~?ARDS • Training and experience substantia public a 11Y equivalent t dm' o znistr a co3 ation Ie .. d sociology, or a g egree zn business clos e erience in ly related f' ie r o ra ld P m a s n g r d elate three knowledge and understanding oflawseandoorders Dove Years exp- PPortunity. Must have a thorough oPPortunity. Must have a background in understandiri ing equal employment .and experience g .the n f con ashion' ce t of ~g apPropriate remedies . ~ P discrimination .. . ~. - -~` ;i _ ~ --- _ CITY OF RICHFIELn Office,of ~ MINNESOTA ~ ~ City~~Manager, I' Council Letter No. II6 The Honorable ~ and Mayor Agenda: APril 14." ~ 975 i Members o f the City of RichficlaCity :Council ,i' i ~' Gentlemen, it Sub• l ect: Com munityGardens .Pro .The gram :, provi City council, at its ~ j; ding a com March 10 I ~ ~. a'~~ an fmpleme munitY gardens .975 meetin ntation plan Pr°gram for res., g, approved the ~~ to "the council for zdents and direr concept of their reviey~, ted staff to s ~e Arogram wauId ubmit ~~' imal fee, a , 2 ~ provide resf be staked 0 x 20' Plot in dents -with and disked b which to"grow do °pportunit 5ardened b Y'the vegetables., Y. to Tease, at a Y the individual .city at min- Provided. for the or indiv uals eg?nning of the The garden, which convenience leasin season, woul would. of the gardener. 9' the plot. Waters d be totally Therefore, fhe Pigots~ w©uld be i~ city staff has Prepared. the;foIlowing su Pro ram Res onsibilit ggested Alan;. Lak program would be e Nat~'e' Centers under. the direr taff. ta.on of Don Fondrick of the Pub`--I`z~ ~ Wooa Information re will be gard~g the new :.flyers through articles ins program and how to re door to door by RchfieI Newspapers a g~ster for a d Bluebir nd -the distribution o f rden :plot Re istration ~ d °rgan.izatons, Program. Applicants .i a tta.ch ed a nteres ted gree leas' merit acknowled g a garden plot v~ with a $5.00. fee to Dula be re gm9 their res quired to s the, WQOd Zake. Nature Ce ns~lities lgn he, Garden p. rater office and submit it along lot Pre aration b before May 3 ~ 197 Cit Staff. - 5. City maintenance crew initial disking of s would be -the area.... responsible for two spigots with a lo~kn ~ and provision of wa staking 20 ~ x 20 g system.. tering SYstern AIots, corrmPos.ed °f ,~ '; __ ~ _ ~- _ - .. _ , -; _~, ,~ 4 Council`Letter No.:116 -2- Agenda April 14, 1975 ~' ..Gardening Class ,~ As a .:program supplement, the Wood-Lake Nature Center'staff will offer a gardening class onWednese~ay, May 7 and Wednesday, .May 14, 1975, from 7:00 p . m . - 9:00 p .m . as a kickoff to the May 15th community garden season`s opener. ~~ Location 1 After consi~3erable discussion regarding location of this type of program, it is the city park and recreation staff's opinion that the only practical location for 'this program would be on'Metropolitan Airport, Commiss-ion property in the - vicinity of Rich Acres . ~•,: Since community gardens would be a city wide program, it does not appear fo us 'to~ fit. the: program requirements of a neighborhood park. In terms of.a park system`s overall. plan, this eliminates ali parks from consideration with the pos ible exception of Legion Lake, nonaldson Park, Taft-Park, and Richfield': Lake. At present, Legion hake, .Taft and. Richfield Lake parks ~o not have proper sail: conditions to accomodate . this. type of program, and Donaldson Park does not have suffcient.area fora comm- unity garden program... Therefore, we have concluded that presently the only viable piece of land for providing this service at minimal cost would be the MAC ,property at Rich. Acres, The three most notable disadvantages. of even this property are poor geographical, location .for gardeners, posskil~e conflict with future golf .course design:,- and pre sently the property is not under-the city's jurisdiction. In dealing with~the third problem, we have-contacted the Iv1AG -staff and were informed that we, could seek permission to use this property for community gardens. this :year. , -Park and Recreation Commission Review The community .garden .plan. has been reviewed by the Parks and Recreation Advisory Commission at their April 9, 1:975 meeting. The commission-supported. the program unanimously if land could "be secured from MAC. If MAC land were note. available for-this purpose, the Commission felt .the program should not be provided at this time. The Commission gave as reasons .that, one, it did not fit the program far neighborhood parks, and- two, would. be costly and not ready intime at any of the community playfeld or park locations requiring proper soil conditions . Sumrnarv In summary, the city staff recommends.. proceeding with plans for a community garden program on MAC propertyonly.. If council is in agreement with this proposal, ~` - ~ ~ ~-:: .';: t n 4 i i r COMMUNITY GARDEN'AGREEMENT ,S I, understand that in being permitted to garden on Richfield controlled land that:I have no specia l right nor claim now or in the future on the plot. I garden nor on the City of Richfield: I further understand that my gardening there is totally at my own risk and I expect no special service to facilitate my gardening. I will keep the plot neat and pleasant in appearance at all times. I will keep the plot free to all legally defined noxious weeds throughout the summer. I will leave no trash, tools or any other items which may be injurious to children on or in-the vicinity of the plot. I will avoid all harm to trees, shrub"s or wildlife that live in the park. I will use no pesticides or other chemicals for any purpose which will either affect other gardens or will leave lingering environmental effects.- I will apply no fertilizers which contain phosphates. When I vacate the plot either after harvest or otherwise I will leave no standing stubble, brush or produce which may rot and attract pestilence.. Should I. vacate the plot prior to harvest I will notify the City of Richfield and cooperate with their staff in directions for its clean up and/or turning it over to another gardener, I wi~ll~cooperate in vacating the-plot upon the request of the City of Richfield even if unforseen events require .that I ~r vacate the plot prior to harvest or if I violate this understanding. I will: limit my fami]y's and my guests' activities to my personal` plot and use walkways to and from my garden plot. I will supply my-own seeds and equipment for the proper preparation, growing, cultivating and harvesting. T will remove at the end of the growing season all non-vegetative garden refuse. ,~.. t • ~•r GI`I`Y OF RICHFIELD , MINNESOTA. .Office of City Manager Gouncil Letter No. 115 Agenda April 14; 1975. ,~~ ~. The Honorable Mayor ~ '~ ~ and Members of -the City Council City of Richfield Gentlemen• Subject: City: Participation in the State Capacity Building Training Program At the March 24, 1.975 city council meeting, council members considered auth- orizing city participation in the -State Capacity Building Training Program offered by the local Public Affairs Leadership `and Management Training Program (PALIdI') and the National Training and nevelopment Service (NTDS) . After discussing ` various aspects of this program:,: the council deferred further consideration until the city council meeting of April l4, 1975, and requested certain additional information, • In order to provide further information on,the State Capacity Building Training Program, as well. as the' training effort the city ;is currently conducting, the following information is being submitted and attached" to this council letter: - Gouncil Letter No. 319, which reviews the various aspects of the original PALM training program. as it relates to the. city of Richfield as of November, 19.74; - Council Letter No. 94, whicYi provides information about thee.State Capacity.Buildin:g Traning`Program :and was the basis of discussion at the March 24, 1975 city council meeting; - A memorandum from the two.: city training facilitators , Gary Eide and Tick Krier commenting on the city's training efforts to date, and - An informational letter from the Executive t?irector of the PALM organ- ization which specifically discusses state :capacity building.-- The city's original contribution to the PALM training program was' $5, 000: over a two year period. To date, the city has received over $5,000 in training time. - ` One of the advantages of the orginal'PALM training effort was that with the com- bination of private foundation grants federal funds-, as well as ;user contributions , ~~, the city would receive more individual training time than could possibly be purchased ~. Council Letter No. 115 -2- Agenda April 14, 1975 '" -drectly,with the same amount of .money. As can be seen, we have nearly eight months remaining on our existing contract with PALM, and we have already exceeded the amount of our original contribution. The following governmentahagencies have already committed themselves to ,; :participation in the- State-Capacity Building Training Program.. :These include Fridley, Hastings, Maplewood, Coon Rapids, Hopkin ,the League of Minnesota Municipalities, New Brighton, Rochester, St. Paul, 7~uluth, Columbia Heights, ? the Metropolitan Transit Commission, Hutchinson,. and Crystal. Mr -Burke Raymond, the Executive Director of PALM, will be at the city council meeting on'- April 14, 1975, and will be more than happy to answer any questions council members may have about the State Capacity Building Training Program. ': It is recommended that the city. council authorize city participation in the State Capacity Building Training Program, and that` the city manager be allowed to attend the two week intensive training program in May of this year.. Respectfully submitte !; • Wayne Burggraaff .~.._, City Manager WSB/blj cc: Administrative Assistant Planning Director ,, .: MEMORANDUM TO• Wayne S. Burggraaff FROM: Gary A. Eide and • City Manager .Richard C. Krier SUBJECT: Updated Report on Richfield DATE: April 10, 1975 . Training Progra m The purpose of this memorandum is to provide an updated report on .the city's current training effort through our original contract with PALM . This report will provide information on our training effort since the last report was presented to you in November of 1974. The two of us, together with yourself and our department directors, have had five separate meetings with our training consultant. These meetings have been used to determine and evaluate. the various training efforts to date with our management group, as well as assessing the types of training needs we-will be .striving for in the future. In addition, these meetings have been used to provide individual assistance to department directors in their attempts to plan and execute simultaneous team development training efforts within their departments . As both you and city council members are aware, we held an intensive two. and one-half day training session- out of the city in January of 1975. At this session, the emphasis was placed on the recognition of hod then analyze ourselves ander stress and non-stress situations. We were able discuss with each .other the various types of improvements that we .personally should make in order to provide a better cooperative team. effort within our group. In addition, at that session, we were able to provide match-ups between depart- ments in which we literally. developed negotiated written contracts in an attempt to resolve differences that. the individual departmentsfe ~ that e as a resulttof this in attempting to complete our task assignments. We , intensive session, we were able to not only better understand each other as indivi- duals, but w-ere able to iron out difficulties between various departments in order that. we .might provide a more cohesive team effort to the delivery of local municipal services . _ Since the intensive training session, various departments have worked with non-management people in their department in an effort to bring to light many of the team development concepts that the management group has obtained to date. In addition, -certain departments have again matched up and reviewed the contrasts -they had originally negotiated in an attempt to see how well they were doing in dealing with each other. In addition, we are also working for completion. of the various task force assignments. These include protective inspection, purchasing, and budget system analysis . .. t -2- Since November of 1974, we have attended four sessions sponsored by PALM with training leaders from NTnS. At these sessions, we have had more .intensive work on data collection, survey work, interpretation of data and development of action plans, evaluation of action plans that have been implemented, ..and .problem recognition . 6 t i~ Gar A. Ede , . /` Richard C. Krier CITY OF RICHFIELD, MINNESOTA ~~ Office of City Manager Council Letter No. 94 Agenda March 24, 1975 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: City Participation in .State Capacity Building Training Program On June 10, 1974, the city council authorized city participation in a • two year Public Affairs Leadership and Management Training .Program (PALM) in aciditi.or:, a report on this training program was made to the city council on Novem`:er 25, 1974, and city council members unanimously agreed with. the day's continued participation i.n this training- effort. As a xesult of the successful training efforts by the PALM .organization arxd certain participaras of .the original training program, including the city of Richfield, the State of Minnesota is being offered a unique opportunity to participate in an intense organizational developmenttrai.r_ing program.. This program is being offered to three states ou h both the local • Minnesota ~aeing one. The program is being of~ered thr g PALM organization and the National Training n td for apppoximately 25 o gars} . Thin-training program will provide an opport Y izations to enter into a training program somewhat similar to the initial training effort developed through PALM and in which the city is currently participating. The... State Capacity Building Program will provide on inlussthe a~ ailability training program for two people from each organizati P of NTD5 consultants for further training sessions during the ded iriarart by the program will be in operation. This training effort will be fun P local. participating organizations and some. private foundation funds. However., the- majority of the financing will be contributed by NTDS . The National Training and Development Service is a noe prooiups serving on that. has been established, by the seven major public inter g state and local governments for the purpose of P er invent employeeional o a ca u and development concepts to state and local go members may recall that training consultana~ t e original PALM participantcor -the intensive one week training session th ..attended last May.. .These consultants: are also provi~ o aha he original uni:ract • to the original PALM participants- on a monthly basis g the city has with PALM . For the ..past three summers NTDS has sponsored a .four week. intensive training program in organizational development and change for various governmental officials, ~' ~ It had been my intention to request that the city council allow me to attend this training. program scheduled for this summer. The cost of this training program is approximately $?,OOO plus travel expenses and runs far a period of four oonsecutive weeks.. However, since Minnesota has been designated as one of the three states in the nation i.o receive training from NTDS through the State Capacity Building Program, designated represen*atives of the various units of .local governments in Minnesota are able to receive the benefits of the training program that has been held each summer by NTDS for a substantially reduced cost, The local PALM program will allow the City of Richfield to enter into this State Capacity Building Program for a cost of $500. The cost for each of the other participating organizations will. be $1, 000, If the city - chooses to participate in this program, it will be possible for the City of Richfield to provide training skills to another member of the management staff. In addition, we will be allowed to participate in future training efforts that will be designed for the participants in the State Capacity Building Program. Although -these future training efforts will be based on problems diagnosed in the various. participating organizations, they may very vaell deal with such things as supervisory skill development, time management, motivational skills and others. Of course,. we will be able to continue our organ izatiorial training program that has been previously outlined to the city council, In effect, we will be able to provide a larger .number of training opportunities. to our management staff for a comparatively small cost. It is therefore recommended that the city council authorize city participation in the State Capacity Budding-Training Program and that the city manager be allowed to attend the two week intensive training program in May of this year. - ' Respectfully submit "•9 ~ ~_ ~°~ ~ _, . „ Wa e S. Bur raaff ((~- Yn gg V City Manager WSB, eta cc: Administrative Assistant Planning .Director • -~ CI"C'Y O.F RICHsIELD, MTNNESO'1'A Office of City Manager -The Honorable Mayor and Members of the City Council City of :Richfield J Council Letter No. 3i9 Agenda November 12, 1974 Deferred November 25, 1974. Gentlemen: Subject: Report on Public Affairs Leadership and Management Training Program Introduction On June 10, 1.974; the city council au~..horizecl pa~•ticipation in a tv,7o year Public Affairs Leadership and Management Tr.~aining Program (PALM} o The city count;il indicated t••~~ien they approved the city's participa~ion in this pr~~g"~~m that they would like to review the .various aspects of the pY•og~'am at the fins{ regularly scheduled council meeting in November, Lackgrou~~a As city council. members will recall., the FALl`/1 prcagram was inii:ia~ed in 1.974 n ~d development zo a numbar of l.~oal un~:s of to provide management trai__ing ~:~- ~ -,r~~C, ,in a e.~lo government ant! non~°profit agenvies; Even ~hoagh each p~- r• p=-~ ~ g g Y o~ ided funds towards t'?.is program , the maj~oritY of ;i's revan::e h as bean derived pr from foundation gran*_s and federal funds . In order for an organization. to respond to both its internal const.i.tuency (members .. c~u7ici, staff, employees) and to its external environment (clients,, public, funding sources, commaniiy groups), i~ must know what its image i.s, have stated goalsr and a clear objectives Management training atiempt~ -i:o provide individuals and arganzati~ns w~:ih the skills and techniques necessary to deal effec~.ivaly with an organization'$ internal. end external worlds e Only when these skill teaches _io roaches to problem solving: styles o~ leadership; app.. (cammur'Lication, app planning, etco) -have beer learned by the management groupr is ii possible for an organizatio::~ ro cope with its prctctiC?1 p:OblemS in an.o-rgar~ized an d manageable way o The PALM project is con%:erned with the continual process of probl:~m sol.v~.ng and organizational developmento -The objeci:ive is to aid local gov©,n:'nan':: ,~fj:i~.ial.s in brixiging effective soluiio:ns t:o the problems of their organization asing ?h•:=•ir ~Y~d resources o PAI~N1 is design: ~:~ i o . own i~zdi:victual anal organi.zaf:ional abilities axe ~ }, provide an opporiur.ity for t'i~~ part;.cipating organ izat:ons t.o bec>>m•~ ~m3lr .s ~ •. the concepts of man~gernent syst-ems, tollea;°n Lie skills andr.erhrkiq~~es nec~ils:~;';' for effective management. and to apply these coicr pts and ski.}.ls r~~ •:hair organization, As you ~~re awar.e, Gary Fide and •2i.ailard Krier ar'±:ended ;:i week lo'~~.g ,~ •.. • t. ~LW November :!?, :.973 ~ L Coarcil Le~~er.• too 319 • ~ ~ ~ ion which accomplished the f st ttivo cbject3ves: establ9sha_ng • intensive sess the concept of ma,~agemen?: systems, and ie~.rriin:q the necessat~y skips m~~st- l.~.kEly'{•~~ facilitate a charge i:fi oar orcjaniza±:ion. r ~ ~ PALM paY•i:icipants !lave been vvo'kin:g fi~~iiding on t?~iis experie~nc:, . eac.l of ~.... •' 9 7 5 . t~-1 a consultant si.nc` j~~ne of _h_is year; a:~.d will. c~~n-*irlue tYlrough •c~r blem ~ • • ' . o ~ p~ majo I:n ~Ylis phase of. ?~~e program, each orgar~.zatio:~ i.s identifying. its areas a~ld developr}g s~~•a~:egi.es for dealing ~~ai.~~h chem. • The approach t~rat PALM has Taken '.-oward management develcpm°n+: is to t develepmen~ c the indiv~.daal -b o ~ a ~merlt, i devel provide not only o°~ganizaTiona m has been providing education the ''ogr ? a .an, p within the orgarizationo Ll actdii de for effec'.:ive management to prl7Vi ssar * . y _ aye nece - in the various sk~.Iis ~ha Yinq and solving exist~nq o~~g?n~zai~io~.aJ. iden.if ri . me, develo~oment, while at the same • p~~•obiems . Richfield's Pr.o r•am a we reviewed the varl~ius cons.al+ants t-ha~ woald be made a~~il~.bl,~ ne Irl T; . , to t!:e city of R~.chield by PALM. V~Ie sel.ec"ed t~~o of +~hese indi~~id~~~~.:~s o be . for our - -~• °~• , ?-~ most eafective ;t,f~ sewed and selected irhe cne th~~ we fe~.. woa_u be __ _e rv.. , c~'ga~nizations ~ - • .: ~h .e ~'he cit;~. *~lat is i^iialiy being ex~:osed to t many ement'gr~~_lp ~;f ._ .~ . ~. he T g ' _ - 's a"lr. + ~ .. is cam osea of +~_h_e dep~r•tment heads:, ass_. ~ . t~~a_ni~s p -, ~-• evelo mem•. q - na l d P • ~1Za _l0_ Olga _ a °s , These 28 people have arte_zded five ~. - ~:e a ...~ divis;.on . o s . and ~ead ,- men~ 1 d pa s ' -~ „ :. ~ ti ~, .:a one~haf day long , at wh. •ah. tre f.3cili eon e b pp n ' _ av ra_ sessi.~ns t ° ari:~as t es of organizational developme~rt skills, ,r_aeci v Yp d the consultant have pro , an _ ns wi.~h ~~ ~ sesslo . ~ •. e ~~1{ee :.arming Mena d P In add~.tion to this, t'rle consu~tant has a _ •~ •~. m• seer and the tti~o city facl~l..ators . Y , 'The va~io'.ls ma:~~agemer<t develcpmemi sessiohs a'Mended by ou= s ~.ff l-ave bee~l d d? . -f- ton intensive }•-aining •F•haf our two facilita,,~s atten ~• the week g ~Y~~'O' te ~ ed - I . c .. ~ r ,n ~ l a,,,...^ . _ nd p .We have dealt with. such Issues as problem recogn3...i.o-= ~,; of this ea:~• • ~ i, 1~ . - ~ In 1 y Y r~- +• executin ider_rificatio~=, development of alte•~:^ative s: lutioms aynd s~_a_egles, q s=~ch ana•!Y~:?c~~~"_ ci cr k . . e developmental-plans and review and evaluation..We-have woN '; e2?in techniques, feedback, communicat.cm, fo~~ce fi.e'd analysis, st q skills as ! - _ • '•n _ ersonai_ relail.on surveys, time marlageme~it and m~~~.y . makl_ group'dec.:slon q. p - otli e~1 s . _ ~ r. ,r f this ear ±he ;Individual pa~rticipan':s r .. one o Y Whan we i.rlii:i~~:ed ..his p:~~gram 1> J ied +• r ~• ; ; ~ r. ;a .c . t~v r 1 _ , _ _ -~ ~•en..es _ - ex er_ ~ r' .. . ~ ~ -~ ,-~s Z__d ~t_ ~ p - ro k r. r• Ol ~a .. _. S e rio,ls ~ ~' came t.~om ~• s.lcus typ q o'o, • ~~ , Zdtl.~nc_ ~l a tfercnt levels ox iY-te_es:, and a~?cie:rs..a.~~cling o_ c•~gani .. VJe = ve bzen rbie tc; I believe: make solve large s?:tides fo~~~va•{•cl ir.l ~r!ut•k311G s•; r P .~vel0 menr: o_f pi.l~' ma'_1cZCJemeT?fi Sr;3.ff aS a ~Eam G`'ga;'l 2r.':iC~ = ;:n tN:~tt'.r~Cl h a.. p _ ~ • 'I :. .__ x ~~• ; ;.~;:~.-each other.; oar emp'c~_iees,. and c'.+.izeris o~ R..r:.__~.e~a. w ^~' i~ ~ ~ ~'ouncil Letter No. 319 -3-- November 12, 1971 In addition, the management group has., after identification and recognition of certain problem areas, established. smaller group task forces that will deal. ~n~iL'r? these specific areas ~ We have organized task forces on purchasing procedures, the city's protectiveinspection program, the budget developmentalprocass, and management information systems. In addition to actually ~,nrorking on solving these problem areas, the ci~y`~ facilitators have been providing additional skill development material to the smaller task force groups . This process tends to reinforce the various skills that were initially. pYesented to the large management group . ]..975 and Beyond . Currently; we have organized our various groups across departmental and divisional lines. In hz future, we are going to organize groups that work within departments and extend the organizational concept of various employee groups and our relationship with the citizens of tho communiTy. The PALM organization itself tivill continue to proviae various types of resources, including t'_ne management development consultant. In addition, PALM will be providing additional training an a monthly basis to the cry's two facilitators. I and the participating management staff believe that the organizational development training prograrn that we have initiated in our city has been very beneficial to us to date, "and with the continuation of this program; we Tfvill be able to .establish practices and methods of procedure that will provide us with continually more effective and efficient methods for the delivery of municipal services. Respectfully submitte , ayn S . Burggraaff . City .Manager WSB/eja . cc:` Gary Eide Richard Krier PALM Participants .,~,,. .:., ~` CITY. OI' RICHFIELD , MINNESOTA ,`, Office of City Manager ;., Council Letter No. 1"14 " Agenda April I4, 1975 ~~`aA " xR 'r~~. The Fonorab~:e Mayor. and - `. _ M embers of the -City Council ~ ', pity-of Richfield Gent~:emen: Subject: City Membership in Public Technology, Ind. Z:n order to bxing the benefits 4f science and technology to local, county, and state goverr~me~ts`, Public. "Technoiagy:, inc;. (P~'I) was organi,~e~ in October, 1.971 as the technology application program under the auspices of the International.City iV~anagement Associatiran with strong support from the t1.S. Conference o~ Ivt~~; ors and. the National League of Cities . The National Association of Countie ,the National Governors Conference, and. the Council of State Governments joined with the original three organizations in Off~ial incorporation of PTI in January.., .1:972, $A~CKGROUNn ~` PTI was ~o~ri~gnally organized to provide a;txansfer of the technology developed in M" the space industry by NASA to various local units of government. The city of Richfield was one of the ~or~a;na1 participants in this -technological transfer program . The ~a.ty, together with approximately eighty other cities in the United States , put together various types of projects they felt were innovative and yet th.e type ghat private imdnstry had been unable„ tc date, to ,provide assistance in trying to salve. I partcpalted .in various committee meetings where we attempted to determine the pri~or~tj.~~s w.`th the types of equipment,, programs:, o~ technology that the NASA ..program had ~l~eveloped. As a result of our original findings:, a number of innovative jp.eces of edu=prnent or systems have been developed in the pxototyp.e stage or are. in the ' proce!s~s of being rnanufactu~red by private :industry firms for distribution to lp.ca.l unity of government. Zr~ addition to :the contribution of various -local units of gwvernm~ent, FTI ilia been able ~to receive various private foundation grants,, federa7,~rants, and ::contracts,: ~,~' to continue their .program. .Following. the tudy and ex,perence;of the first two years of tY~~s program, the following conclusions were :reached: `~.'he .potenta for :use of aachnology to help solve public prob-lems at the city:, county, and state 1eve~ls was high.. ~/ The .cost of ouch .pTOg~'arns, u~~,oubtedily., would be too great for any sing-lie s .jaris~'icton at tha state a~~nrl d'o,cal le el~s :of government to bear alone. ~~~ `e ~~ ". Council Letter No 1],4 -2- Agenda April 14,.1975 -The private sector coup. not be expected- to make a substantial investment in state and local government technolpgy applications unless' the highly fragmented- nature of that rriarket .could ,be overcome . - ~otl the federal government any the private sector, as well as many in~ivi,~ual estate and local governments, have`inforrnation or potential products of great interest to all levels' of government, but there was no one institution mailable to transfer those products . PRINCIPLES OF PTI _ As a research and developmentarm for state and local governments, FTI is guided by the following principles: f ari institution which makes.•if possible for many governmental jurisdictions to share costs and benefits of development programs; -_ A,rs'k-taker acting on behalf of public jurisdictions that are allowed little ],eevv~y .in' Such endeavors. by theix voting constituents; _ - a -problem'solving agency whose work agenda proceeds from identification of -problems common to many jurisdictions, rather than looking for a problem. to fit a solution already selected; - an aggregator of market demands o encourage private sector, foundation, and federal government investment in solutions for state and local government problems; - an nstituation that practices a high degree of state and local government -participation in all of its operations , and most particularly in problem definition and solution design; an .institution that provides technical. assistance to state and local jur~.s- dctions which request it, as they utilize products and programs developed by PTI, and - the builder of a Technology Exchange Center (a clearinghouse) to prevent wasteful "reinvention of the wheel" by many jurisdictions and to dispense products and information throughout state and local government jurisdictions HOW HOES PTI WORK PTI does not create technology and then go searching for a problem to solve. Rather, before they go to work on a system, the need for it must be carefully defined `: by local government people:.. zn addtion, hire must be awidely based need:by several governmental. jurisdictions . Therefore,: the need for-identification is our responsibility. This is, one of the basic reasons why we feel'it is important that Council Letter No. 114 -3- Agenda April 14, 1975 the cifiy of Richf~.eld become a member of P~'I, because we can not gnly be involved in,the identification, development, and experimentation of innovative pra:duct~ and systems, but we' can also hive immediate access to other innovative systems that PTI has developed or are iri the prgee~s of developing. ".Once a'nee~,s defined and .well documented, a user design. group is forme] to assist in designating solut~.ons in partnership with PTI. The task of~ this type of committee Gan. be defined genera,ll~ a~ follows: detailed specification of the problem; - total responsibility for' determining what the system should do fox local governments; _ - assist in evaluating ex,istz~g systems (if ~r~y) to ~etormine total qr partial transfer feas~.bility; - provisign-af technical pexsprinel to as:~,ist PTT in transferring existing com.- -ponents , ' or zn buil,c~ing new system components; - evaluate and ~pprgve each stage of development; -test completed sys em and participate. in any revisions, and - cooperate-with: PTI in transfer strategy. 'fhe major objective of the user design committee concept is total involvemenfi' of local government representatives from the beginning to final implementation of PTI program' products . In certain instances, the product or .possibly the computer program, may be .totally transferable to local units of government by mail. In ether instances, representatives of PTI may have to participate with representatives of each local unit of government in -the implementation of the'innovative program, Of course, .the cost of the implementation by PTI personnel is included in the city's membership fee. INNOVATIVE PROGRAMS THAT HAVE BEEN nEVELOPEn To datE', PTL has developed a number of software computer programs as _ well as carton types of hard-ware products. Qne of the soft-ware programs developed is a municipal fleet management prggrarn. This program includesa centralized fleet maintenance computer model, inventorying, scheduling depreciation and replacement, as well as fleet purchasing. .Another soft-ware program has been ' the fire station location study. This program has been used and implemented in a number of cities throughout the U. S: with an extremely high rate of:success, s ,_ e ~ . - 1." Council Letter No. 114 -4- Agenda April 14, 1975 It should be rioted here that this fire station location study ha been used not only by developing c~.tes~- but by.cities'_that.are fully developed. For instance, in Pueblo, Colorado use of this location model eliminated six existing fire stations and four new ones .were built. They projected a substantial cost savings to heir community over the next twenty years . .Some of the-.. hard.--ware items that Gould be used' immediafiely by the city of Richfield inclu~e a hot spot locates called a " Probeye" and an .automated fire pumper. The Probeye is used to fight a :fire znpre effectively by locating the center of the fire: and is very useful'in minimizing property- damage and in saving lives. The automated fide pumper would ~aTlow a fi,rafghter to control the pressure' on the .hose at `tk~e hose nozzle rather than have an additional ,firefighter control this `hose pressure at the fire pumper itself. In of%ecfi, this would allow us to free up the use of one additional firefighter to more directly help fight a. fire or rescue lives . In ad~3ition to the .programs listed above, PTI. is currently involved in the following: new radar devices', all weather road patching material, emergency medical service delivery, ig~itweight firefighter breather apparatus, recycling of waste materials, .water quality, public faciliay location studies , short range communications equipment, road painting equipment, and materia is avid .energy con`s ervation . RECOMMEN??ATIC~N In summary, PTI works on specific problems that have been defined .and given a high priority by local and state .government officials , A problem also must be common to many units of government throughout the nation, and one that is suscep- tible to technological solution. In this way two major local governmental and PTT goals are realiaed: 1 . Cost and benefits of large-scale undertakings are shared . 2 . Private .investment in the solution of public sector problems is encouraged.. by the aggregation of-specific markets at the local and state levels of government. The annual memberskrip fee... ~ ....for-the city's participation in the innovative problem solving and technological transfer program sponsored by PTI is $3,500. In this age. when inflation has been substantially eating away at city budgets, new state and fed era laws have required increased expenditures and strict state levy limitations have been imposed upon us, it is incumbent upon us to derive new methods of providing an effective and efficient dolivery of services. to the people of our community... I believe that the PTI program provides this opportunity to our city . One of the major advantages'to Richfield is,"that our participation assures us that our problems are being considered and given przority Qver those `submitted ,by non-members . In addition;, PTI will provide whatever technical assistance is needed ~~ L CITY OF RICHFIELD, MINNESOTA Office of City, Manager. Council Letter No . 113 ~~. Agerida,April 14, 3975 ~ ' ~. ' ~ , The Honorable Mayor and _ f Members. of the City Council City of Richfield .,`~ a - _ ~\' G~ntle~r~en• Subject: Approval of FiFna1 Plans and Specifications aril ' ',Authorization to Advertise far Bids for the Memorial Park Tot Lot Improvement .Project ,: AMY the .February 24, 1975 city council meeting the.councilrnembers ~~ approved preliminary site plans 'and authorized the preparation of final plans-and specifications for the Memorial Park tot lot-improvement project. These final plans and specifications are now complete. ;~ As council members are aware, during the process of developing and preparing these plans-, .the city staff has -met with- neighborhood representafives and with the park and recreation advisory commission on numerous occasions in an effort- to receive. their suggestions.. The final plans and specifications are essentially the.'same as the preliminary plans reviewed by the city council earlier. this year. - The neighbors and the. park and.recreaton ..advisory ;commission .have ex- pressed approval of the. final:,plans and specifications for the Memorial -Park.. tot: lot improvement project. The-park. and recreation director.-will be present. at the council meeting of April I4, 1975, along with representatives. of the other reviewing groups, to answer any questions on the proposed project.. It is recommended that the final plans and. specifications be approved` and that the city council authorize the city staff to-call for bids or divide- the work "into several contracts for this, project. _ .. Respectfully submitted, r • ~ ~~ ~; z r _ a Wayne S. `Burggraaff ~~ City 'Manager „' ~AT.~B/'eja cc: FinaneF °Director park arsd Recreation Director i i ' RESOLUTION N0. _~ RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND CALLING FOR BIDS FOR MEMORIAL PARK TOT LOT. ' CITY PROJECT N0. 668 Clerk's File No. WHEREAS, the Memorial Park tot lot has been a part of the capital improvements program since 1973, and . WHEREAS, Resolution No. ,appropriating $15,000 in funding for this project, was approved by the city council in October of 1973 as part-of'the Revenue Sharing Fund adopted budget, and WHEREAS, Resolution No. ,appropriating $3,000 in funding for this project, was .approved by the city council in October of 1974 as part of the Revenue Sharing Fund adopted budget, in effect ordering the improvement of the Memorial Park tot lot at a total cost of $18,000,. and WHEREAS, on February 24, 1975, the city council: approved the prelim- inary park development plans and authorized preparation of final `plans and specifications for the Memorial Park tot lot development project, and • WHEREAS, Amenity One, Inc., architect for the project, has presented such final plans and specifications for city council approval, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of ~ . Richfield, Minnesota, as follows: 1. That such plans and specifications are hereby approved, Clerk's - File No. 2. That the city staff is hereby authorized and directed to call for bids on said improvement as required by law.. Passed by the city council of the City of Richfield this day of Loren L. Law Mayor ATTEST: 1J1 y` Thomas J. Moran City Clerk ,~ ; ;;,_ - ~:., .._ _ - ~~ _, ,~- .... i _~ (p ~ ~ . ''yam' ~"~;' ~Ip'.p~ _ I , ~ -.,.,~, ' . ?-c. ,~ m T Z °~ ~r" {4 r 1 N. ~1 1. - r ~ ~ r , ~~ i ~ 7 ' ~ ~ 7 3 '~ , ~., 1 • c o ~ (n ~J~ \- r ~ _ T \ i -(,r I ~ A. `\ T ~ _ \ / n• Lt ~~ ~ '~` ~ 1 it ~ , ,* ~~ ~ ,. . ~ I 1 {J r~ ~ fl'~ ~C i' ' , _ •~ '~ ~ ~'~vp v ~ la x o ~ ~i+kj0 ~ ,~ is \ 'D 3 i ~iL 1 ,... ,~ I , ~ T, j l i.' w s ~ „', I l Sr - ` - ~ I i - .-I fit. ~ i i ~ ~ i A.1'. I :o li ,. ~ / v U c ~ r~ t+~ i ~ ~ ~. t.r" i j rQ q '~ ~ % . c H (nl ~~ ICI - ., iL~; ~ `~. 1 ~v ~; ~ f itN W A '1 [9 o I I z ~~ ~, t ~ I',~. 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'~ a. p ~i~~~ D~ !Ti~i G O Z n ~. ~' ~ r ~ n~ '~.+ ~, ~ p UJ ~~ ~ ~ Q ~ ~ C r - n '~ z -~ - o i_ ~~ :~ il,~. ~~ R-' n I, I ~~'~ z h ~ ;~ ~' ~ ~ -~ ~ ~ '~ ~n ~t - `T v m' ~ ~ P o ~ ~ a~ _ 1 N .~ ~_ ~ ~ -~ _ ~; ~I \ I Y 6I ~ \~ `~ ~ ~ f v j _ ~~ \~ ~ I C r~' - W -- - _ -- ~ ~-J -1F3 ~ +~ D - _ -- .: -. -:: o -- --------- i ,, Q ,~"~ ~ ~ i __.-_ ~ P ~~ l --~ ~ o . _ - °=I z~ ~ .~ ~ ~ ~ ~~ ~ tP fl -u ~ -- y L'n N _ o r D 'v U~ r ~, ~ 4 D ~~ m `; ~ ~ E, p 6 i p ~y , Ns~ q ~' ~ C ii -0 CAP o -~U~ i o ~~ -a ~ CJ ~ ('i .tl ~ I,n C~ `~ ~1•~1 ' / I I N ~, ~ %, ~ dl ~ ~;~ f7 ET v ~' v,v ii _~ n i ,~ U ti 1 ~ ;s p ~ ( z ~!~ [ y II I + -~ -i ~ i ~.3 ~~ icy I '3 0 '~ a ri nt n n ~mZt C~ Cl Z ,O I ~~ 1 ~ ~.. ~ ' \' o -~- --~+ _ 1 p ,1`~ \\ ~ ~,~, ~\\ o ',~~ ~ ~`• , Y' nc ~ ~ ~ ,1 ~ ..~ ~ -. ~zR ~a H , `/3" ;off ~~ ` ~\ `` it I - I i ! ~N r L7 ~---- - ~ ~-;~- ~~ O ~ r ~ !'7~* ~~ CITY OF RICH:FIELh , MINNESOTA Office of "C;it~~ I~lanager • Council Letter No.. 112 Agenda April 14, 1975 The Honorable Mayor and Members of the City>Council City of Richfield Gentlemen: Subject: Approval of Final.Plans and,Specficatioris, and Authorization ,, to Advertise for Bids for the Roosevelt Park Improvement Project At the January 2Z, 1975 city council. meeting, the council approved preliminary . building and site plans and authorized the preparation of `final plans and specifications for-thee Roosevelt`Park improvement project. These final plans and specifications have now been completed . As council members are aware,. during, the process of developing and preparing these plans, the city staff has met with neighborhood representatives and with the Parks and Recreation Advisory Commission on numerous occasions in an effort to ::receive their suggestions . The final. plans and specifications are essentially the same as the preliminary plans reviewed by the city council earlier this year. Specific questions raised in relation to landscaping and treatment of the streets at Clinton Avenue, Fourth Avenue and Fifth Avenue have been reviewed and general agreement has' been reached as to the best possible solution to these questions However, discussions are still continuing as certain small modifications of the- proposed solutions are being considered. As soon as these modifications have: been resolved , an addendum to the plans- maybe requested . The neighbors :and the Parks and Recreation Advisory Commission have expressed approval of the final plans and specifications for the Roosevelt Park improvement project. The parks. and recreation director will be present at the council meeting of April 14, 1975, along with representatives of these reviewing-groups, to answer any questions on the proposed project. It is recommended that the city council approve the final plans and specifications and authorize the city clerk to call for bids on this project. Respectfully submitte , i ~ ~~ .:Wayne .: Burggraaff City IVlanager WSB/blj cc: Finance rT~irector- Parks anrfi Recreation Director :c~OLUTiO~J `J0. RESOL~TIU~J APPRJVI,JG PLA~JS A:JD SPkCIFICATI~J~JS AiJD CALLI;JG FOR AUVERTIS~I`,IE~JT FUR uIUS TO rjE Ri:CEIVi:u i~iAY ~, 1975 FJR ROOStVELT PART: CITY PROJECT .v0. X71 Clerk's File :do. ~driERGAS, on October l~, 1914, the city council authorized initiation of the Roosevelt Park Improvement Project, as per the 1974-1979 Capital improvements Program, including negotiation of architectural agreements with Drauer and Associates for site work and with Richard Schwarz Associates for shelter design services, and WHERtAS, on October 2Js, 1974, the .city council authorized the i~1ayor and City Manager to execute the agreement with arguer and Associates for Roosevelt Park site improvements and the agreer,;ent with Richard Schwarz Associates for Roosevelt Park building improvements, and ~JFtERtAS, on ~Jovember 12, 1974, the city council approved second reading of trill Jo. 1974-23 Transitory Ordinance ~Jo. 16.26 inchuding ~175,OUu appropriates for the Roosevelt Park Improvement Project, and iti'HERcAS, on January 27, 1975, the. city council approved preliminary plans for site development and authorized finnl plans, and WHEREA5, on January 27, 1975, the city council approved preliminary plans for the park shelter and authorizeu final plans, and WFIEREAS, on February 10, 1975, the city council approved second reading of trill iJo. 1975-5 Transitory Ordinance .Jo. 16.29 including ~175,U00 appropriated for the Roosevelt Park Improvement .Project, in effect ordering the improvement of Roosevelt Park at a total cost of ~350,U0J, and 4JHEREAS, 3rauer and Associates and Richard Schwarz Associates have presented such final plans and specifications to the city council for approval, '+JOW, THEREFORE, GE IT RESOLVE=J by the city council of the City of Richfield, blinnesota, as follows: 1. That such plans and specifications are hereby approved, Clerk's File .Jo. 2. That sealed bids will be publicly opened by the city manager on Play 9, 1975 at 11:UU A~Y1 in the council chambers of city hall and that such bids grill be tabulated and presented to the city council for award on {~1ay 12, 1975 3. That all bids shall be filed with the city clerk not later than 11:OU AP~1 on the 9ti'r day of t~1ay, 1975, and that said bids will be opened and read aloud at that time. 4. That the city clerk is hereby authorized and directed to advertise for bids on said improvements as required by law. Passed by the city council of the City of Richfield this day of 1975. Loren L. Law P•1ayor ATTEST: Thomas J. Moran City Clerk x~ l ~,.r " ;, i ~~~CITYOF RICHFIEL ~,-MINNESOT ~ ~ ~~" Office of City Manager ; Council Letter No. 111 . Agenda April 14 1975 ~.i ~. - .. y -~'` The.::Honorable Mayor and .m • ylVlembers of the City .Council ` :w ~ `City of Richfield Gentlemen: Subject: Approval of Preliminary Plans for Senior Citizen/Community Center, Authorization to Proceed with final Plans and Approval of Transitory Ordinance An item on the April. 14, 1975 city council agerrla provides for several actions relating to the. Senior Citizen/C-ommunity Center, These actions include approval -,of ;preliminary plans, authorization to proceed with final::plans and consideration .of a transitory ordinance..... To review progress to date;- on February 19, 197:5, at its regular. meeting, the ~~ Park and Recreation Advisory .Commission-authorized:, at the request of the council, the formation of a redesign committee to`work-with s aff and architects regarding the. Senior Citizen/Community Center.- Those groups, and their authorized representative and alternate, chosen to be on the committee include: '.ORGANIZATION DELEGATE ALTERNATE ;Park and Recreation Cor~mission° Joseph Simonson Julie Poehling Senior/Handicapped Citizen Commission Felton ]'enkins Dorothy Chellsen Youth-Commission Colleen Seifert Youth Commission Roger Stern. Young At Hearts. Club Mildred Stake ' American Association of Retired Persons Alice Jensen Bernice ,Crawford Volunteer Emergency Assistance Program Marjorie Cummings (V.E.A.P.) ;.. -Youth Employment Service (Y. E'. S .) Tim jeff~ery Shirley Anderson -Park and Recreation Department David Name On February 24, 1975, the eity'council authorized the mayor and the city manager ~~: to execute the architectural agreement with Richard Schwarz•Associates #or redesign ,.~~` on the Senior Citizen/Community Center. F:= - The purpose of this redevelopment :project,. approved in the 1975-1.980 Capital , ~ r ~ Improvements Program;is modification~of the e~xisting~ library building for senior `: - `~ ~ `~ citizens and community 'purposes. The facility remodeling would have the physical Council Letter No. 111 - 2 - Agenda April 1`4, 1975 . improvements riecessary to deliver social,': educational and recreational services; , to the commun ty. The redesign committee-held its first meeting on March 6, 19,75,. in- the community room of the present facility at 70th Street and'Nicollet Avenue South. The structure was toured and suggestions were made to the architect for the redesign of the facility. On April 3, 19.75., he redesign .committee again me with tre' architect to review the preliminary plans . General approval of the proposed plans was the consensus of the committee.. On April 9, 1975 at its regular meeting, the' Park and Recreation Advisory Commission reviewed the preliminary plans and also . `expressed approval of the plans. The 197.5-1980 .Capital Improvements Program, adopted by the city council, includes a'budget of $100,000 for redevelopment work at the Senior Citizen/Community Center in 1975:. $.50.,000 of this budget is expected from a Community Development Block Grant with the remaining $50,000 from .special revenue funds. Therefore, it is recommended -that .the city council take the following-,.action on this project: 1. Approve. the preliminary redesign plan, authorize preparation of final Plana and specifications,and`.order the. improvement (as indicated°in the attached resolution) ,~ ,, , 2 . Approve the first reading of the attached transitory ordinance appropriating $SO, OOO from the special revenue fund to provide a budget for this project. The park-and recreation director,. the architect and members-of: the redesign committee will be present at the April 14, 1975 city council ,meeting to pre ent the plans for this project and to answer any questions. Also attached is a ;copy of the suggested time :schedule for completion of the project. .Respectfully:. submitt ,~ sync. Burggraaff City Ma ager WSB:cjh cc: Parks and Recreation Director Finance Director RESOLUTIOiJ iVO. • RESOLUTIOfJ ORDERIiJG IP1PROVEMEiVT AND PREPARATIOPJ OF FIiVAL PLAiJS - AiJD SPECIFICAT10iVS FOR SENIOR CITIZEiJ/COMMUiJITY CEJTER CITY PROJECT JO. 673 WHEREAS, Resolution Jo. adopted by the city council on the day of ,approved the 1975-1930 Capital Improvement Prograrn, and WHEREAS, the Senior Citizen/Community Center is a part of the 1975-1930 Capital Improvement Program, and WHEREAS, an architect has been appointed for this improvement, and 4JHEREAS, the various interested parties such as the Park and P,ecreation Advisory Commission, the Senior/Handicapped Citizen Commission, the Youth Commission, the Young At I-iedrt senior citizen club, the American Association of Retired Persons (A.A.R.P.) the Volunteer Emergency Assistance Program (V.E.A.P.), the Youth Employment Service (Y.E.S.) and others have provided and will continue to provide input toward the improvement, ;VOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, as fo llows: • 1. That such improvement is hereby ordered at an estimated project cost of $100,000 and will 'Hereinafter be referred to as City Project iJo. 678. 2. That the preliminary redesign plans as prepared by Richard Schwarz Associates are hereby approved. 3. That the preparation of final plans and specifications are hereby authorized. Adopted by the city council of the City of Richfield this day of 1975. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk ' REVISED PROPOSED TIME SCHEDULE - SENIOR CITIZEN COMMUNITY CENTER February 19, 1975 Designation by Park and Recreation Advisory Commission of , organizations to be represented on Redesign Committee.. February 20, 1975 Park and Recreation Advisory ,Commission chairman letter to representative organizations distributed requesting appointment of delegate and alternate and providing notification of first Redesign Committee meeting. February 24, 1975 Council approval of architect for building and minor site redesign. March 6, 1975 First Redesign Committee. meeting. April 3, 1975 Second Redesign Committee meeting to review preliminary master - plan of building and minor-site redes:ign. April 9, 1975 Presentation of preliminary maser plan to-Park and Recreation Advisory Commission for approval. April 14, 1975 ~ Presentation of preliminary. master plan to city council for approval. April 15, 1975 Architect begins working drawings and specifications. April 30, 1975 Review of working drawings by Redesign Committee. • May 4, 19 75 ~ Review of final plans and specifications by city staff. June 11, 1975 Presentation of final plans and specifications to Redesign ° Committee and Park and Recreation Advisory Commission for .approval. June 23, 1975 Presentation of final plans and specifications to city council for approval and authorization to advertise for bid. June 26, 1975 Bid advertisement. carried in SUN newspaper. July 3, 1 975 Bid advertisement carried in SUN newspaper. July 8, 1 975 Bid opening at 11:00 AM (Tuesday). July 9, 1 975 Presentation of staff recommendation awarding contract and selected alternates to Park and Recreation .Advisory Commission. Ju]y 10, 1975 Write council letter. . July 14, i975 ~ City council award of bid. July 28,.. 1975 Contractors signed contracts and insurance documents due at Richfield city hall. July 31; 1975 '° City attorney's review and approval of contracts. • August 1, 1975 Commence reconstruction and remodeling. . January 1 , 1976_ ~ .Completion of reconstruction and remodeling. February 1,.1976 Grand Opening. r~ TRANSITORY ORDINANCE ~JO. - AV ORDIiJAfdCE PROVIDI(JG FOR THE EXPEi~JDITURE OF MONEY FROh1 THE SPECIAL REVENUE.FUiJU FOR PARK DEVELOPMEJT. CITY OF RICHFIELD DOES ORDAIN: Section 1. It is found and determined to be -~ecessary and expedient for the .city to expend money from the special revenue fund for the acquisition and betterment of public parks and playgrounds, including the Senior Citizen Community Center, such improvements being capital improvements which the city would be authorized to issue general obligation bonds.. Section 2. The sum of $50,000 is hereby authorized to be paid from the special revenue fund for such purposes. Section 3. The expenditure herein authorized shall be made pursuant to such contracts as are hereafter authorized from time to time by council resolution. • Passed by the City Council of the City of Richfield, Minnesota, this day of 1975. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk /3 ~"`~' ~ ~` CITY OF RICHFIELD, 'MINNESOTA Office of City Manager ~; Council Letter No. 110 ~, Agenda April 14, 1.975 3 ~ " ;,~ ; The'Honorable. Mayor ;y~, and Members of the City. Council City of Richfield Gentlemen: Subject: Report on Right Turn>on Red at School C~`osSings ..The city council has requested a report on_pedestrian safety in regard to right turns on red lights at various intersections controlled by semaphores . The _ intersections he city council was specifically concerned about were those used by elementary aged students going to and. from the various school buildings . The following intersections were urveyed:- ` 1 . 66th Street and 3SW Wood lake .Elementary 2 . 66th Street anc~ Sheridan/64th Street and Penn Sheridan Elementary 3. 70th Street and 12th Avenue Elliott Elementary 4, 76th Street and .Penn Avenue St. Richard's School - 5 . 75th Street and Penn Avenue Lincoln Hi11s Elementary The Public Safety nepartment surveyed these intersections and took into cony sideration the following data: the number of_students, the number.. of students walking as opposed to the number of students riding buses, and the number of traffic accidents at those ovations . 7n .addition, they personally viewed those intersections: at the_peak pedestrian crossing times, as well as discussing the pedestrian and vehicular traffic patterns with those responsible for .the crosswalk patrol. :- It is -the -recommendation of-the Public: Safety.Department that there does not -, seem to be,a~pedestrian traffic hazard at any of`these crossings that-would require the prohibition of the right turn on red. At the 76th and 75th and Penn Avenue locations, there' is a higher volume of~traffic and these two intersections: .'should ~ :. ,Council~~e,tter No. I10 ~ -2- April 14, 1975 ,._ ~~ fi be studi~ed`~,agakn-.iri .regard to the right turn-red, .possibly this fall. -The public safety departrrients goes on to recommend that the` pedestrian crosswalk at these ' five ],ocations should be painted and visible to both the pedestrians. and the . -vehicular traffic: In addition, there should be a continuation of the past police emphasis-at these various school crossing intersections during their peak ped- estrian times. As a result of'the public safety department's concern about the intersections , _'~ ~ '' ~~:~ ' at 75th and 76th and Pend Avenue, we a-stied. the Hennepin County Public Works '_~' Department to ,survey those two locations and present us with their report and. recommendation. This report is attached and indicates that in the seven years that the `right turn on red has been allowed at these two intersections, there is no-statistical :data that indicates these type of .turning movements should be prohibited. The ..county report goes on to indicate that while these types of turning` movements on a red light can cause certain types of concerns and anxieties, how- sver, these type of turning movements are rapidly. expanding throughout the country and are 'supported by the National Highway Traffic Safety Administration. As a result of the survey conducted,by our public safety .department, and the Hennepin :County Department of Public Works, it is recommended that the right :` turn on red be continued at the intersections discussed in this. report. ' Respectfully submitt Wayne: Burggraaff City Manager WSB/eja cc: Publc.Safety .Director Public Works Director >. ,, c., ;:i. .. ~ ~~ f'r f V~Illli YY VIf~J f11V11Q JJJ-JJVI vrv ...••~ •~~~• ••.----~-r. --r. -. /~ r ~ L~.~ ~ .. - ~,:. ~ c` ~e~vNeP~~ couNn February 12, 1975 Mr. Peter G. Eberz Public Works Director City of Richfield • 6700 Portland Avenue • Richfield., Minnesota 55423' •~ Uear.Mr. Eberz:. Re: Right Turn-on Red Penn Avenue at 75th & 76th Streets We checked back into our files to review the history and previous correspondenc e relating to the. permissive turn on red at the Penn & 76th Street intersection... In addition we analyzed all accident data relating to both 75th & 6th Street-inter=." sections. _ In January 1968, by Council resolution, theeright,turn.movement was authorized to be installed at certain Richfield intersections.. In response to the concerns expressed by some of the citizens we conducted studies to determine if problems were created at signalized intersections due to the .permissive movement. A11 our studies indicated there were no additional problems introduced at these intersections,..pur accident studies for the intersection of Penn at 75th & 76th Streets date back to 1968.. In these 7 years we have no statistical data that supports any negative results from this movement: In fact this same result applies to the entire County. It is natural .that some individuals and certain parents are apprehensive concerning the safety of pedestrians.: We also have the same concerns;. however, there is no documented evidence to support these anxieties.- Right turn on red is rapidly expanding throughout the country,-and :has been adopted by approximately. 37 states including Canada. It is also supported by the National Highway Traffic Safety Administration. There is a great deal of nformation•available on the desirable qualities of this movement. If I can be of further assistance, I will be most happy to respond. Sincerely, ~Z, y.. ,G Samuel Fis er, Chief Traffic Engineering SF: pj Enc l . - CC : ~. Hansen M/norittes, Worr-en and Other Protected Classes are Encouraged to apply -" for Employment at Hennepin County '~""- ... ,: , CITY OF RICHFIELD, MINNESOTA- Office of City Manager' t.i' ' ~ Council Letter No. 109 Agenda April 14-; 197;5 =~ a, ~:- 'The Honorable Mayor ~ ~~ ,, and ~' Members of the City Council ~~' ,~,~ ~'-~n~ ~-~- City of Richfield ~J~"~" _ :; Gentlemen: Subject: Confirmation of Appointm nt to Board of Review Section 7.`04. of the city charter states that he Board of Review shall consist of members of he .city council and two residen s of the city appointed for one;.- year,fierms by the city manager and approved b the city council. The charter further states that the- two resident. members mu t be experienced in real estate matters , , The Board of Review is scheduled to meet on May 1.9.,.1975 at 7:00 p.m. in the city hall council chambers. In p~'evious years Mr. ona Sundt and Mr.. Donald .Russel have both served on the Board of Review. Mr. Sundt, 7417 Emerson Avenue has indicated that he would be willing to serve"again-this Year. Inasmuch as Mr. Russel has moved from the City of Richfield, I have asked Mr. Harry Tickner, 64~g Russell Avenue,. ~.f .he would be willing ko serve. Mr. Tickner, who has been a long time builder of homes in Richfield and is still involved in .building con- struction to a l~.mited extent, has indicated that`he would be willing to serve: in this capacity. Mr., Tickner also has ,experience as an appraiser for Twin City Federal. Therefore, I have appointed these two gentlemen. to serve on the Board of Review subject to the approval of the-city. council.. It is recommended than the city council adopt the attached' resolution confirming these .appointments. Respectfully submitted 1 . , Wa yn S . Burggraa ff - City Manager WSB/e)a - I y .1-F ~' 1 cc; City Assessor ~~~ ~, _,Finance ~ Di~reetor RESOLUTION N0. RESOLUTION CONFIRMING CITY MANAGER'S APPOINTMENT OF TWO RESIDENT MEMBERS TO BOARD OF REVIEW BE IT RESOLVED, that the City Council of the City of Richfield hereby approves the City Manager's appointment of Donald Sundt and Harry Tickner as 1975 resident members to the Board of Review. BE IT FURTHER RESOLVED, that the compensation for the two . resident members of the Board of Review be set at a minimum of $25.00 per session of the Board, or $10.00 an hour per session of the Board, whichever is greater. Passed by the City Council of the City of Richfield this 14th day of April, 1975. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk 1 ~' CITY OF RICHFIELD, MINNESOTA Office.. of City: Manager Council Letter No. 108 Agenda April 14, 1975 The Honorable Mayor. and Members of the City Councia City of Richfield Gentlemen: - Subject: Purchase of Property at 6444 22nd Avenue ,, Since 1973 the city.has been involved in discussions with various property,. owners concerning the possible purchase of a residential lot at 6444 22nd Avenue. .The property is located at the northwest corner of 22nd Avenue and. 64th Street and adjoins New Fordtown'Park as shown on the attached map:- The house has been rented in the past, but is presentlyvacant.. The city's interest-i.n acquiring this property developed in '1973 when the city. was making plans to develop New Fordtownn- Parke. At than time the planning. comm- fission suggested that the ,purchase of the property be explored. Since that time we have initiated efforts to negotiate a price for the purchase of the property, but have run in q a series of difficulties including problems of 'resolving ownership. These problems `have now. been resolved and the present owner has indicated a willingness to sell the property to the city ;for a; price of $20,400. The current market value which the-city has placed on the property is $16, 320. An independent appraisal conducted for the city in November of 1974 set a value of $17, 000 at that time.- We have attempted to negotiate a price closerto tY~e city's value and the appraiser's value, :but have been unable to do so because the present .owner indica es that he purchased the property for about $]:7,700 just a few years .ago and made .immediate improvements .amounting to a total'$19, 000 initial capital outlay on his part. It is desirable in our long term plans for the city to purchase this property to :provide a little extra space for the: New'Fordtown Park. As soon as pos ible after acquisition the house: wouid be removed and the property incorporated into the° .park area . ,. 1 ,.> t'+, + At ,. ..., ±L `Council Letter No , ~ l08 _ '' 2- April 14, 1975 ' . Inasmuch as the house on this: property is presently in poor condition- the purchase of the property and the-removal of~the house would enhance the - appearance of the neighborhood as well :as add to what is presently a very small neighbarhpod park. The acquisition of this parcel for park purposes would not only sdrve residents -in this area at the z~resent time, but would be available for°park purposes in all future years. Thus, the opportunity to :acquire "this property:; at the present time appears to be timely and an action which is strongly supported by the .city staff. When purchase of this property was considered by the Park and Recreation _ Advisory Commission, .the commission ndica ed an interest in enlarging the park area, but expressed concern over the negotiated purchase price. The Planning Commission considered acquisition of this property at its meeting on -March 25, 1975 and found that acquisition would be in conformance with"the city's comprehensive plan and recommended in favor of the acquisition,. Therefore, it is recommended that the city council approve the acquisition of property at 6444 22nd Avenue for park purposes. ' Respectfully submitte dl .Wayne _Burggraaff _ City Manager WSB/eja ' cc: Parr and Recreation: Director.' Planning Director- Finance Director ~,^ ~r ., _a-. °, , RESULUTION N0. 10 RESOLUTION FIPdDIPdG THE PURC~IASE OF TIE PROPOSED SITE FOR PARK Pt1RPOSES TO BE IN CONFORb1ANCE INITIi THE COlv1PRE1~NSIVE PLAN l~I~REAS, file Planning Commission has reviewed the need for this property for park purposes, and VVI-lEREAS, at the ~~1ay 22, 1973, Planning Corrmiission meeting recorrmlended the purchase of the property would be advantageous in connection with the development of this park and ~l~ould be explored, and ti1~-IEREAS, the Planning Corimlission at its March 25, 1975, meeting :round the purchase of this property to be in conformance, relative to the city's adopted comprehensive plan. NOLV THEREFORE BE IT RESOLVED, that the Planning Commission finds the purchase of this property to be in conformance with the city's adopted comprehensive plan. Passed by the Planning Commission of the City of Richfiel this 25th day of March, 1975. ~ , Attest: o~ e m erger, ecretary C r~, ~.:, ~ ~ ~ .~~ -~ ~ o, CITY OF RICHFIELD , MINNESOTA ?±~.~ ~ E Office of :City Manager ~ Council Letter No. 107 '~ Agenda April 14, 19..7.5 The Honorable Mayor ~. and Members of the City Council City of Richfield Gentlemen: Subject: Rurchase in `Excess of $1 , 000 At the city council meeting on March 24, 1975, council members considered the renewal of a contract for alarm and protection services ai the Cedar Avenue ~. Liquor Store. At that meeting, council. members deferred this purchase in e~~~~s ,~, of $l, OOO and requested a report on the options that may. be availabie'to tne. City ~ to service and maintain an alarm sy tem at this liquor store. The city staff. had originally recommended the continuation ~of an exi~~tr.g ccn.-- ~ ~i tract with Electro-Watchman, Inc. for the lease and maintenance of an aarm~ Yid ~ ~~ `' protection service system. The cost of_this contract for atwo year period i~~ , $1 ,152, or $576 per year. This contract provided the' city with: ,~.-•, :-~, ..~ ~.. The lease of all alarm equipment at the Cedar Store.. ~~,, r~ ~` `~ ` 2, regular maintenance .inspection twice a year. 3 . ` Twenty-four hour service :availability. :_ r: - ~ < < 4:. Complete repair and replacement of both parts and equipment 'for - .~~: .. all items excerpt magnetic .tape. 5. Guaranteed continuous operation of a :certified Underwriters Laboratory approved alarm system. • .There are. three possible. options .available to the city for this type of an alarm system. First, the alarm system could be purchased by the city.and ser- viced' by specially trained city personnel. Seeond, the alarm system could be purchased by the city. and maintained by a proteasional alarm- ystem firm . ..Third , the city could choose fio continue the existing contract that it has had fora number of years . The first option of purchasing a system: directly--and- having it serviced by specially trained city personnel has some inherent disadvantages . To begin with, the cost and time investment in training city employees in an alarm system man- ~. ~ ~~ J i Council Letter: No. 107' ~ -2-, Agenda Apri114, 1975. ~tenance `is "nearly,'~?rohibited According~tto alarm company representatives, the. training rec`eiver3 Eby their personnel, is> gained on the job by pairing journeymen with apprentices. Company representatives have indicated thatit could to}:e a-s long as 'a~~year to a~3equately~train'qu~alified tech~nician~s in.this field. > The come,- pa~nies. contacted indicated that whey would not provide training. to individuals not employed r~irectly b,y them because,of the length of the training program and be,.cause of, he possibility that these people could potentiallycircumvent other systems that this firm has<w~apr t`other locations . Iri aftempting `to maintain our-own system, the city would probably have. to' trainmore •than orre individual to provide alarm system maintenance. There a,lwa1~s mus~a b,e one ~n~dividual on call because the alarm breakdowns or .potential burcrl~res t'~ could occur at~ariy~time_of the day or night, if the federal Fair Labor.Standards 4'r '. # A•ct ~~uere_ to.go into effect, the potential liability for on-call status of an employee ~~c'ou,ld the financialIy~,prahibitive . In addition, if the city had only one individual trained 'ri the~~maritenance of this `alarm system, we could face a problem if this individual were to leave the-city with extensive knowledge of the alarm syste°zn; _ We have also been informed by he city's. insurance carrier that our. insurance co,5 ~~ -~ could increase up• to twentypercent if city personnel were utilized. to service the alarm system. i~ ~ A second option open to the city is to purchase the equipment and contra.:ct witYi a .private alarm system firm ao mainta-in that equipment... Quotations have been solicited and it has been determined that a completely new. alarm system comparable to the one currently existing in the Cedar Avenue Liquor Store would cost approx- imately $l , 6:00. In this option, a service contract could then be negotiated with a private alarm system firm for the provision of service and maintenance of the equipment. The cost for this type of service is estimated to be approximately $300 per year. According to alarm company representatives ,anew system can ` be estimated: o last for approximately six years: Tf the city were to .purchase the system and average that .cost over six years, it would be approximately $267 per year. In ar3ding the $267 annual purchase cost to the $300 •annual service cost, we can conclude a total annual. cost of the system to be $5:67. This is nearly the same cost that. the city would currently. pay under the cont9.nuation of the existing agreement for this type of alarm service. However, the annual cost'of the alarm system under this option would decrease proportionately each. year the city could extend the life of"the systembeyond the assumed. six year life. The third option is '.the continuation of the existing. alarm service agreement for $567 per year. This option. does not provide the city with the opportunity to make,a savings'-beyond. the six year extma-ted life of the system as outlined. in option two a.. v, Therefore, it is recommended'.that tare city councilapprove the purchase of t'rie alarm: 'system and approve. an annual- service and maintenance contract ~ ~y , ~~ ,_ ~ ~~ _ _ "CITY OF RICHFIELD;; 1VIINNESOTA Office of City IVlanager Council Letter No. 196 Agenda April 14, 1975 The Honorable Mayor ...and.... Members of the 'City Council City-of Richfield Gentlemen; Subject: Minutes,_Tabulaton of Bids and Award of Contract Computer Purchase On .March 24 ;1975 bids were opened by the city manager for a computer system in a°ccordance with previous council authorization. The administrative assistant, public works director, park and recreation director, programmer ;" analyst II, city accountant and deputy city clerk also represented the city at the bid opening.. Bid opening minutes and tabulation of :bids are attached for council review. The cit 's bid, s ecifications called forQ.n addition to the base bid for a r y p computer system, a bid on guaranteed maintenance and a bid on'the operating system required. for operation. The specifications also required the bidder to state. the number of days required for delivery -after receipt of order. .The guaranteed maintenance section require s -.the vendor to furnish. all parts and labor to keep the-.system in good operating condition until such time the city -decides: to cancer the. maintenance contract. The city assumes the cost of in-. surance and other'similar items normally consumed in day to day opera Lions. In addition, the computer system shall not be accepted by-the city and no charges will be pa id `.until the standard- of performance as determined in the bid specif- icatio~s is met. There were three bidders fora this proposed purchase,-'.however, only two of them were sufficiently close a s determined by purchase price and ystem' s' capability to be considered for purchase awaxd. The actual cost of the two lowest bids are tabulated below: Bidder Data 3' -IBM Type of Computer IBM - System° 3/Model 10 IBM System 3/Model 8 Purchase Price Monthly Cot Purchase Price. Mo. Cost Base Bid ` $72, 964"` $423 $94, 455 $5'12 Less Data Recording Deices 8, 610 ~ 5'6 Total Base Bid' $72,964 , $423 $85,845 $456 'Council Letter No. 106 -2- April 14, 1975 • Both the. bids for IBM equipment offer similar capability and. both meeting 'the minimum. bid specifications. It~is therefore the staff's recommendation to accept the low bid 'of Data/3 Computer Corporation. Thee city attorney has prepared a resolution awarding the contract according to the city manager's recommendation to -the lowest bidder and providing for temporary loan of $75,000 from the Sewer Utility Fund. This loan is to be ,repaid on a monthly basis over a five year period beginning. July l , 1975. The loan includes sufficient funds to provide for the incidental costs of installation, such as freight .out- on the rented computer system, possible relocation of ,. electrical utilities, e c. It is recommended that -the city council take the following action: 1 . Approve the bid minutes`. .. 2 . Approve the resolution to award the- bid to Data 3 Computer Corporation and to provide for atemporary::-loan from the Sewer.,: Utility Fund in the amount of $75, 000. Respectfully submitted, `~~'R4. Wayne S Burggraaff City Manager WSB/eja cc: Finance Director • RESOLUTION N0. RESOLUTION AWARDING CONTRACT FOR PURCHASE OF IBM SYSTEM 3 MODEL 10 COMPUTER BE IT RESOLVED B~° the City Council of the City of • Richfield, Minnesota as follows: 1. The bid of Data 3 to supply an IBM System 3 Computer, Model 10, is hereby determined to be the lowest competitive bid received on March 24, 1975, and the same is hereby accepted. 2. The cost. of purchasing such computer; plus installation and other incidental expenses, is ,hereby estimated to total Seventy Five Thousand and no/hundredths Dollars ($75,000.00). The purchase price and all such .related expenses shall be paid from and shall be charged against the Data Processing Fund. 3. In order to provide funding for such purpose, a loan is hereby authorized and directed to be made to the Data Processing Fund from the Sewer Utility Fund in the amount of Seventy Five Thousand and no/hundredths Dollars {$75,000.00). 4. Such loan shall be repaid to the Sewer Utility Fund without interest, in sixty (60) equal Monthly install- ments, with the first of such installments to be paid on July 1, 1975 and with the .succeeding installments to be paid on the first day of each month thereafter. 5. The city manager and finance director are authorized to establish a system of charges against the various departments of the city for the use of such computer facilities to reimburse the Data Processing Fund for the costs of purchase and operation of such facilities. 6. The city manager and finance director are hereby authorized and directed to take such further steps as are necessary to give full effect to this resolution. Passed and adopted this day of 1975. ayor Attest: Clerk CITY OF RICHFIELD Bid Onening March 2!+, 1975 COMPUTER SYSTEM Pursuant to recruirements of Resolution No. 1015, a meeting of the administrative staff was called to order by Wayne Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on a com- puter system, as advertised in the official newspaper March 13, 1975. Present: Wayne Burggraaff, City Manager Gary Eide, Administrative Assistant Peter Eberz, Public Works Director Harvey Feldman, Park & Recreation Director Clayton Erickson, Programmer Analyst II Richard Nelson, City Accountant Dorothy Johnson, Deputy Clerk The following bids were submitted and read aloud: • COMPUTER TOTAL MAINT. TOTAL OPERATING TOTAL N0. DAYS BID SYSTEM COST PER SYSTEM COST MONTHLY REQUIRED FOR BIDDER SECURITY PURCHASE PRICE MONTH PER MONTH COST DELIVERY-ARO Dsts 3 Letter of Computer Credit Corp. $3,650 $ 72,964 $3.55.00 $68.00 $423,00 60 Sperry Univac B,B. 5% '177,456 919.00 919 00 120 I.B M Minneapolis B.B. 5% 851845 391.50 65.00 456.50 9 Months ... The city manager announced that the bids would be tabulated and considered at the council meeting on April 14, 1975. Thomas J. Moran City Clerk • A~ QQ ~"t ?+1 m O m a rr W r 0 y r• a d rt W C" O B 'O G rt n 0 n b O rj W rt O• O rt -vr J N d, H ~cn and ~ ~ 'p O O N H td r• m n ~ rt d C n T7 b A~ d ~ n ~ ~ W ~ rt to n r ~ ~ ~ W fD rt C•) i td vy rn a rt ~ ~ • try r• rD 7~ ~•, O rt rS H rJ a O ~-C ~ O {/} ('] b pp J J ~] ~ J N C11 CTJ v v v [~f fJ W ~ ~ ~ z~ H C/1 ~ ~ O O ~ H H ~ W ~ W C'' ~D H r1 ~ In ~ b ~ O O O ~ z y y z C~J ~a r~ ~d H iz'J -~~ O 7J Lfa H ~ W O ~ ~ z o ° °o ~ o ~ o H H H z c~ O O UJ r-~ ~ ~ ~ H ~ In r-' N t-' 6~ ~ W O O O O Z y x r rC N H C: O ~ O O ~ H ~ ~' ~ ~ 9 ~ O ~ O ;~ n td H O r• ~ G ~ ~ ~ m ~ w O r~ 'O y y ~ O ~~z r C1. r• •• O O '*i .. r ~ `-' H yod 'D O ~"t r• a C"1 r-~ O ~ ~ ~ - b ~~ C ~ R N ~ 1--' ¢~ n ~O ~{ J n ~ Vl ~ ~4'' N rt ~~ v v, ~~~~ ~ ~ ~~ ~~ ~, ~:. ~ ,~ _ ~:~ ~' CITY OF RICHFIELD., `MINNESOTA " Office of City Manager Council Letter No. 10.5 Agenda April 14,..1975 The Honorable Mayor and 1VIembers of the City Council City o£ Richfield,: . Gentlemen: - Subject: Ordinance Amendment: Providing for Waiver of Building Permit Fees The schoolsuperintendent has requested that the city give consideration fo waiving-the city's. portion of the building permit fees for the two school pool projects. The city's portion of these fees amounts to approximately $3,700. ~" The city attorney has advised that.the city council does not at the present - time have the authority to waive. these building permit fees. However,. it would ;be possible for the city .council to obtain this authority by enacting an ordinance ' amendment which would provide a legal basis for the city council to waive build- ` ing permitfees on the school district swimming pools if the council should deem such action would be appropriate. J. Therefore, .I have requested the city attorney to draft _such an ordinance amend-; -ment so.. that the .city council` will have the opportunity to'consider the waiver of _ these fees;.. A c"op,y of the drafted ordinance amendment is attached. However, in view of the city's present-tight financial situation and the expectation that it,. will become more severe in future years, the preparation: of this ordinance amendment doe not represent a favorable. administration recommendation on he waiver of these fees. Respectfully submitte , ~~~~ l , Wayne $urggraaff ~ ~.. City M pager ~ ~~ WSB/e ja cc: Public: Works Director AN ORDINANCE Relating to Building Permit Fees, Amending Section 3.06, Subdivision 11 of :the Ordinance Code of the City of Richfield. CITY OF RICHFIELD DOES ORDAIN: Section 3.06, Subdivision 11 of .the Ordinance Code of the City of Richfield, relating to building permit fees, is amended to read as follows: "5ubd. 11. Amendments to Fee Schedules. The city may amend any. of the fee schedules contained in this subdivision.' Whenever fee schedules are fully set forth in this chapter these schedules shall. supercede any schedules and fees contained or included in codes or ordinances adopted by reference in this code. The city council may waive the city`s portion of building permit and plan review fees chargeable to another political subdi- vision of the state if the council finds that such action is appro priate by reason of unusual circumstances unique to the particular project involved-and that the public interests of the city will be .served thereby.. :r gassed by the City Council of the City of Richfield, Minnesota, this day of , 1975. Mayor ATTEST: City Clerk .~: ~ ~ ~ ,~ ~f ,1 s ~ ~ ~ tr r r ~ ~~ 1 T ~ 1 '~+..' ( . i. Win. ~, , , ~, CITY OF RICHFIELD,t_~ MINNESOTA ' ' '` ' Office "of City IvIanager" Fug -, , ' Council Letter No. 10:4 Agenda April 14, 1975 9=>.. The Honorable Mayor.. and Members of he Cify Council City of Richfield Gentlemen• Subject: Hearing Regarding Whether to Deny Soft Touch ' Sauna Application- for License On March 24, ,1975 the city council held a hearing on whether to deny the ~a application of Soft Touch Sauna fora 1975 license. The license application ~ s',, ; had previously been reviewed and denied by the city manager, with he grounds. ~ ,' ~ for this action cited in the attached March 11, 1975 letter to Rebecca Rae Rand. ~, 1 "• ~ After hearing a presentation from the city manager and the city attorney's "~ ~~; office,. and also a presentation from the attorney for Rebecca- Rae Rand,. the .city council. deferred further action until the .April 14, 1975 city council ~" 1 meeting. The city council did, however, request the city attorney and the ~ ~., ; attorney for'.-Rebecca Rae Rand to submit briefs indicating their findings, and , conclusions'so that this information could be reviewed by the city cc~.~nci;l prior; ,:, to the April 14 meeting. Copies of the briefs from both attorneys have preVic3usl,y been submitted to the city council. a In summary, it is the recommendation of the. city'mariager t~iat the city council confirm the denial' of this license application by adopting the finings, conclusion and order prepared by the city attorney. . Respectfully submitted, ~. ~~ ' Wayne S~:-.;Burggraaff ;~ City 'Manager WSB/eja ~~ icc Public Sa;~ety:Director ~_ '~ :; City-Attorney;. . tY City Clerk ,~„ ..., ~ ,fir ~ ~~ ~ 4 i -~. r j~ ~ ~~~ ~ ~. ~ ~. ~ o [`. (O March 11, 1975 Ms. Rebecca Rae Rand: ~ ~ . 1530 South 6th Street ,, Minneapolis, Minnesota . Re: License Application of Soft Touch Sauna, Inc. Aear Ms. Rand:. Your application for an annual license to operate a sauna in the City of Richfield at 6521 Cedar. Avenue has been duly reviewed and considered by the City. On the basis of that review your application requesting such license is denied. The denial is based upon the following: 1. That Soft Touch -Sauna had in its employ during the year 1974 an employee, Cynthia Doyle, who was convicted of conduct involving moral turpitude which forms a basis for suspension, revocation or non-renewal purst.ant to Richfield Code, Section 5.25,. Subd. 9 (3) (6). 2. That agents and employees have during 1974 engaged in conduct involving moral turpitude and conduct inimical to the public safety, health, welfare or morals. Such conduct' includes acts of prostitution and a scheme to pay off cab drivers who engage in pandering activities.. Such conduct subjects your .application to the provisions ~ of Richfield Ordinance Code Section 5.25, Subd.- 9 (3) . 3. Soft-Touch Sauna has employed persons who have engaged in prostitution activities and who are, there- fore, persons of bad repute. Richfield Ordinance Code 5.25, Subd. 9 (5} . 4. The 1974 license issued to Soft Touch Sauna,. Inc. , I was duly revoked by the Richfield City Council on August 19, 1974. Issuance of a new license at.this time is precluded by Richfield Ordinance Code, Section 5.25 , Subd . 6 (3) . Your. are further notified that you may appeal my denial of your application to the next regularly scheduled meeting of the City Council held at lea t 10 days. from the date of this notice. That ~. d" . • u ' Ms. Rebecca Rae .Rand March 11, 1975. • • Page Two . meeting is scheduled for March 24, 1975. Please advise sdaf immediatelyo request such hearing on or before 12:00 noon on the Wedn Y preceding that meeting. ; Representatives of -Soft Touch Sauna, Inc. have the. right toe hearingt t Such hearing and to offer .testimony, exhibits or statements. at th represe,ztatives .shall also. have. the rig auna has thexright t benrepresented at the give evidence against, it. Soft Touch S hearing by counsel and to have a verbatim transcript made. of the proceedings at its expense. The City Council, in determining whether a license should be iss Vehl ri1 ~ ~ ~ider the information enumerated above together with all other material deem relevant. The City will not attempt to terminate the business activitouno~ shall deny -Sauna unless. you do not request a hearing or unless .the C . licensure . If you' have any questions, please .advise. Yours very truly, ~~ Wayne S. Burggraaff City Manager... . WSB/eja . Cc: City, Attorney - Cifiy Clerk . Public Safety Director • . ~. ~,, , , ~. ; ,~„ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No: 103 Agenda April 14, 1975 ~. The Honorable Mayor -and Members of the' City Council "'' City of Richfield Gentlemen: ~._. -, Subject: Special Use Permit to Operate a Schoolfor Instruction of Beauty Operators, 6337 Penn Avenue ~; Mr. John O'Toole, 6337 .Penn Avenue, is making an application #or a special use permit to .allow the establishment of a beauty college in a commercial zon- ing district. (See attached. zoning and land use maps.) To issue the special use permit the. council must find the "following- conditions o exist:...: (Zoning '-' :Ordinance Sec. 3.4T) . r ~ 1 . The use, operation. and maintenance will not. be :detrimental to health, safety, morals,-_comfort, convenience -or welfare ~~ of persons residing or working in .the neighborhood of such use, and .. 2. The use,,.. operation and maintenance will not-be'detrimental to the public welfare or injurious to property.: or improvements in ;,the neighborhood . Background Land . Buildin Zoning Requirement Land 40 x 126 (5, 040 Sq. Ft.) ` 40 x-74. 3, 560 sq. ft. (70% coverage) Setback 53 feet Zoning/land use. North-Gen. Commercial /Commercial West - Industrial/Commercial South-.Industrial/Commercial East -Residential/Residential Traffic : Average daily traffic on Penn Avenue of 17,100 vehicles. in L972-and L4, 900 vehicles in 1970, an increase of 2,'200 vehicles... Parking: 9 on premise off-street; parking. stalls :. Council Letter No..1,03 -2- April 14, 1975 :., The beauty college will be operated Tuesday through Saturday from 8:30 a.m. 4y~;' to 5:00 p.m. One-instructor per ten students will be available at this school while the state law allows one instructor per twenty students . The `students take classes and learn by practicing the trade.. (Exhibit A, letter from Mr. O'Toole) Parking is proposed to be used in conjunction with Mr. Steak, Eddie Arnolds .(Total of 70 parking spaces),, the Alcoholics Anonymous, .and the Baptist Church (see Exhibit B", location of Baptist Church and AA) . The beauty college's peak hours do not coincide, except in the late afternoon, with the two restaurants. ..;Some of the students will ride the bus. Staff Review and Recommendation MTC ridership experience has indicated that few vocational (beauty college) ` students will ride the bus . `Parking is _provided for nine (9) stalls on the premises . There willbe a possible twenty (20) students, customers, instructors, and three °` -(3) .beauty operators on the main floor. At least eighteen (18) parking spaces should be provided. The existing parking_ (9' stalls) is not sufficient. The use of his property as a .beauty college-:can have a detrimental effect on the surrounding busines es, Penn Avenue and Oliver Avenue unless sufficient parking is provided.. Sufficient parking can be provided by the following joint use of-parking facilities. • 9 - On .premise stalls at the beauty college for customers only. (no- employee or .student parking) . 9 -Stalls in joint use of parking,. at either Alcoholcs.Anonymous or the Baptist Church of Our Saviour. 18 Total Stalls To use parking in a joint use,-a legal instrument-approved by the city attorney, should be executed between the applicant and either the Baptist Church or AA. joint use of the restaurantparking facilities willoverload the parking of the. restaurants at peak hours. The special use: permif should be issued with; the following stipulations: 1. The nine: (9) existing beauty college off-street parking stalls be for customers only. - 2. An approved legal instrument be entered into for the joint use of 9 stall of either the Baptist Church or AA` parking lot for students and employee parking. 3. Adequate landscaping be provided. . 4 ~,.. < ~33~ ...~.._ 33, . ~~ o .Ir~~l~. i ~ .; ~ c ~'-b i ~ f.~ ..tae-• ~2J Apl ! ,C a 29TH _ _ .. L e ~ - -- -?-- _---- ~- ~ _t _ I J l ~ (! ~ 1 4 ., l W iA ,t / fl s i J.4s 1. `l~ .T= ~"•. ~ ~ fih Ri _ ~y A ` j : A i - _ ~ j®~ s} 7 Era,. ,.M1 t~ Y y• ~ iii ;'.: Li I •`. . n _. t ~~ ~ , ~ i~,a _ . „ ;i i c. - ) 1. - -- -- - - -- ----1 r , .~` -._ 3~ ~ ' S '~ ~ I 1 A t~ ~ Jf , ~ 4~.1 ~ _ ..... J ~y M / .~ /) h 1 / ~~ ~~ / ' C'T. i ~~: 3 ~ :3 n~ ~ ~ . ,^ ~'~ 4 ?.'' t ~:~ . ~, +' :. h So t !. :~ 6~ -.-~ *~ ,T`1 M. .. ~ ~~ }l~G; r its t_:C7 O i~ +(' ~ ~ T 1 .t M: ~_11~fi°~~ ~__:.Li ~--: ~ t ~~, .. .. .~ t ~ ii.~, _-~ ~~ 3 t ~~a3 `~ ~.~ ` -Q--~ . 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(Tr~Z6 , 6O i 13 0~ ~L wv;0 :0 r I jp 29b.43 ~ • `7t..) o V {~. w'b~: 1. ; {Q r`~ t 1A•t; r ~~ ~~.•.+-~~! +,~ _2 j _ 5720 ~ ry ... --~'~~ ~ 1. 4.~s mot, ,~ ~ r~ j ~ , ',.•' i .. ~r ~ ' i i .`~ i ~ .: ~ - - CTI'Y OF RICHF~TEI,D, I~7IN'NESOTA ,, ~ ~°' r{_. ~ Office of City T.Tariager ., Council Letter No. 10.2'' ~ ,. • ~ - ~ ,, _ 3 ~,~ ., '~ t;w'~ Agenda April 14, 1975 = ~'~ ~-• i ~J f .. .. 'the Honorable IViayor and Members of the City Council City of Richfield Gentlemen: Subject: Special Use Permit Request for a Building Addition at 2400 Wes 64th Street,-Whitbeck Frazer School Mr. Robert J. Kowalczyk, Director of Louise Whitbeck Frazer School is requesting a modification to the- school's .existing special usepermit. The special use permit will allow a 2000 square foot addition to the .existing school building. -ahE additional space: will-provide administrative offices... The existing administrative offices are being converted for-"home. bound." teachers, i.e. , eachexs who go to the homes to-assist pre,-school developmentally disabled children.' With a shift in emphasis to the "home bound" teacher the number of students at the school. will be reduced in from 100 0 75 , .however the staff will remain, at 35 .. Staff Review and Recommendation. The proposed modification in the special use permits meets the conditions .for issuing the permit.,',These conditions-are: , 1. The use, .operation or maintenance of premises will not be detrimental ` to the health, safety, morals , comfort, convenience or`welfare of .the ., ., .: ' t ~ ; persons residing or working a.n the neighborhood of such use, or ~"~ `' ~'~ ~T;. _ .. i.~ 2, To tie public welfare or injurious to property or 'improvements in the ~ neighborhood. ,~ . _ _. ,.~, ~~ ~, Both the ,site and ..parking are. adequate for the existing building and proposed a'~ldition. There .are presently 14 parking`;Spaces. The building is located i20 feet ~ro~'n &4th street, l'S feet from the residential property to the, west and 17 feet from the proposed Queen Avenue to the east. The first special use permit issued in 1966, required the".school to dedicate h~1f of 'Queen .Avenue back to the. city, if necessary, for public right-of-wad purposes. i ..._ r Co~~ncil Letter No. 1Q2 - 2 ~ Agenda April 14, 1975 The: dedication was never accomplished, The 6'0 foot right-of-way is needed for emergency vehicles access to the school prgperty and to the-rear of the bakery, bowling alley, canteen company and grocery store. The size of the structures and the large number of people who work in and use these commerr.ial buildings necessi-- tates access from at-least two side's (Penn and Queen.) A large parcel of land (93.,702 square feet) which is presently zoned NiR, is ~- located 305 feetnorth of the school. Access to the parcel is from the frontage road -via Russell Avenue, and if developed,. traffic would funnel thru the residential .neighborhood along Russell :Avenue. To prevent disruption to the residential neigh' borhood, access from. Queen Avenue is, needed. Right-of-way has been dedicated ;for half of Queen Avenu,eeb'y several businesses which abut the proposed street on the east, {see attached map) Because. the- peak-traffic time of any MR development and ` the>s'chool's operating hours do not`coicide, the traffic on Queen should have a minimal effect on school safety, ,~ The staff.recomrnends issuing the special use permit with. the followng- stipulations: 1. Half of Queen' Avenue be dedicated to city for public right-of-way before -the .permit is issued. 2, 'that adequate landscaping be accomplished. Planning. Commission Recommendation At it's March 25, 1975, .meeting, the ;Commission recommended issuing the special use permit with the stipulation providing for the dedication of half of Queen Avenue which abuts the subject property. Respectfully submitted, ~~ Wayne S. Burggraaff City Manager WSB:cjh cc: Planning Director Public Works Director Public Safety Director _ ~i ~ ~ ~ ' ~ ' . ', y i ~ CROSSTOWN HWY. N0. 62 w Q J z z w a SHERIDAN SCHOOL ® Presently dedicated Proposed dedication W. 64th ST. ~. _ {. ~~ CITY OF RICHFIELD, MINNESOTA Office of` City Manager Council Letter No. 100 Agenda April 14, 1975E ~~. The Honorable IVIayor r .and. . Members of the City Council City of Richfield.' ;Gentlemen: ,.. '` Subj'eet:'-.Recommendation. for Adjustment in User: Fee This `council letter is written for the purpose of recommending an increase _ `in user fees for programs and activiteis related to the swimming pool,. ice <arena and recreation programs of the park and recreation department. These recommendations`reflect the only. increases or adjustments being proposed for ~ ~~{ 1975 with all other fees remaining the same. . User Fee Concept User fees. and charge have a long. history in the field of public recreation. To charge or not to charge is a policy ques ion which has been debated by park, - f , and recreation advisory boards,; recreation staffs, and city councils- for many' ' years. However, in recent years,. due to increasing demands forrecreation services :along with expenditure limitations being imposed on municipal budgets, there has been a considerable increase in both-the variety of user fees and charges, and: the amounts of-money collected. The department of parks and recreation has utilized the user fce concept since it was established in 1970, The department .has operated under the phi os- ophy that a basic set of recreation services for all segments of the community would be provided by tax dollars while all other programs were built on a self- supporting basis . In so doing, the department-has been. able to offer a variety ofrecreational programs ~arid services that otherwise-would not be available due to the city's financial constraints. -However, due to increasing costs, new federal and state wage laws .and severe.. levy limitations being imposed by the state legislature, it is necessary to increase our fees and charges in order to maintain our current level of services . The "city staff's revised recommendations for adjustments in user fees are as follows: ~` t~ Council Letter No. 1D0 -2- April 14,'1975 ~. Swimming. -Pool Current Proposed Resident. Family $15.5'0/16.5 D $2(l-.-s6"/`Zr50 1~~.~0`~.~~ J Resident Single $ T. 25/ 8.2 5 $12.00/13'.00 Non-Resident Family $23.00 $30.00 Non-Resident Single $11, 00 $20.00 .Individual Admission $ :75 $ 1.00 Summer Season Guest. $10.00 $1.5.00 Seven Swim Guest $ 6'.25 $10.00 Diving $ 2.00 $ 3.00 Lifesaving. $ 2..00 $10.D0 Water Babies $ 2.00 $ 5. 0© Adult Swim- $ 3:.00 $ 6.00 ~~• Handicapped Swim (Resident) $ 0..0.0 $ 4, 00 _ (Non-Resident) '` $ 2.00 $ X8.00 Recreation Adult Tennis Instruction $ 3.00 ` $ 4, 00 Youth Tennis Instruction $ 3.00 $ 4.00 C~ildren' s Swim .Instruction $-; 2.00/5.00 $ 3.00/5.00 Ice Arena Richfield Organizations $30.00 $35.00 Purchasing over 100 hours Other rental and- contracts $35.00 $40.00 Open Skating Thursday Aft. FREE $ 1.00 or discount ticket It is the staff's position. that with. these recommended increases, quality • programs and services can continue to, be offered. at reasonable price In re- viewing the attached survey. of swim instruction, tennis, golf, pool and ice arena fees it is evident that the suggested fees and .charges are comparable to, , if not less.than., charges for similar programs in other communities. With the exception of children's swimming instruction, all suggested fees and charges a. ` [ . k Council. Letter No. ~~100 -3- April 14, 1975 ~.._ ~ti~ ~, ~, ~ ~ ~; would.provi'd,e for ~,~ self-supportirgi'operation at the pool and with specified ~' : ~: '~~~,~ { programs for~l~97`5:. It should be noted, .however, that because ice rental `" `" '~~ contracts ha"ve already been purchased` through :August 31, 1975, even with increased fees it is estimated an additional $9,000 ;in increased revenues or reduced services at the ice arena wi l be required in order to balance the 1975 -ice arena .budget. While it'may be difficult to accept the>five dollar increase in family and single sea on pool tickets, it should be noted that the staff had proposed an "> $18.50 family season and $9.00 single season ticket for last year. However, the increase'was:unacceptabletb both the-city ..council and parkand recreation commission.'; The commissioner's reason for keeping the ticket price the same: as in 1973 was a'feeling the citywould be able to sell moreseason ticketsat~ the: lower. price. This, however, apparently was not the case as we have con- tinned to drop approximately 1.25-150 .family. tickets each year since 1963. Commission Review and Recommendation The resolution establishing a park and recreation advisory commission states that the commission .;hall make _recommendations regarding the financial operation of the. department. To that' end, the commission at" its March 12 1975 regular .meeting and at a March 25, ,1975 special meeting reviewed the s aff's proposal far 1975 departmental fees and charges..' .The commission indicated a preference for reducing, some services at the -pool and inereasi g fees and charges, especially' in the adult instruction area, to provide aself-supporting operationiwherever possible. The commission recommended a proposed swimming pool reduction of services if necessary to balance the budget by:reducing the lifeguard staff from ten to eight during full staffing times.::.. ~''~4~'-~ ~~This reduction of staff would eliminate the-guards for the walking and-.wading pool s ations. In the. alternative the wading pool station would be supervised 'by parents and the assignment of volurrteer water safety aide,p~rsonnel. "The walking `T° ' r,; " p station .was eliminated last year on an ex erimental basis with no noticeable ~ .. adverse.. effects °on the safety of-patrons. ~~ l" It is the recommendation of the park and recreation advisory commission that fees and charges be increased in 19`75 for specified programs as follows: Swimming. Pool Current Proposed Resident'Family $15.50/16.50 $19.50/20.b0 Resident Single.' $ 7.25/ 8.25 $1.2.50/13.50 Non-Resident Family $23.00 $30:00' :' Non-Resident Single $11."00 $20.0.0.. Summer Season:Guest $ 6:25 - $10."D0 ~~ ;, , Council Letter No. 1:0.0 -~- April 14, 19_.75 • <;urre lit Proposed Seven Swim Guest $ 6.25 $10.00 Individual Admission $ .75 $ 1.00 Diving... $ 2.00 $ 5.00 Lifesaving $ ' 2.00 $10.00 Water Babies $ 2.00 $ 5..00 Adult Swim $' 3.00 $ 6.00 Handicapped Swim (Resident) $ 0.00 $ 4.00 (Non-Resident). $ 2 .00 $ 8. C0 -Recreation Adult Tennis Instruction $ 3.00 $10.00 Youth Tennis Instruction $ 3:00 $ 5.00 '~,f-~,:`. ~Children's Swim.Instructon $ 2.-00/ 5.00 $ 3.00./ 5.0:0 Adult Golf Instruction $ S.OD $10.00 ,' Ice Arena ~`~ Richfield Organizations $30.00 $35.00 Purchasing Over 100 hours Other renfal and contracts $35.00. $40.00 Open Skating Thursday Aft. FREE $ 1.00 or discount ticket In effect, the park and recreatio n advisory commission. has recommended the following changes to the: staff's reco mmended users fees adjustments: 1 . Resident Family Pool Tickets $ 1.00 less 2. Resident Single Pool,Tickets . $ .50 more- 3. Diving Instruction $ 2.00 more 4 . Adult Tennis Instruction $ 6.00 more 5. Youth Tennis Instruction $ 1.00 more 6. Adult Golf Instruction $ 5.00 more In all other user fee adjustments .the commission has agreed with the. staff's' recommendations . Council Letter No. 1,00` -5- April 14, 1975 In addition to the reduction of services and recommended adjustment in "user fees:: as proposed by the park and recreation commission, the commission .a=lso. recommended a continuation of the policy that any family or individual unable to purchase a .pool season ticket-because of financial difficulties may contact Stan Christianson, chairman of.the park and recreation advisory comm-- .isson, for confidential assistance. Furthermore, the commission recommended ~ ~"~ the `initiation of a policy for 1975. that any fami y or individual unable to a ttehd open skating at the ice arena because of financial difficulties may contact the Richfield Ice Arena for confidential assistance regarding admission to the `~hursday afternoon open~skatng session. Summary `It would appear that although the Staff and advisory commission have not made identical recommendations, both units feel that in order to meet financial responsibilities, he city. council must.. strongly consider proposed increases in fees With present. financial. and legislative. limitations and uncertainties, it is - felt tha the city cannot continue to provide the same level of service being. provided today without measures: being taken to increase or adjust user fees. ,The 1975 budget was prepared with the assumption that fees would be adjusted to keep the `• ~.."~ swimming pool and ice arena,. specifically, on a substantially self-supporting„ ~~ ,, , "basis:.: Without ncreases'in user fees for 1975, it is estima.ted~fhat the deficit betwe~e,n swimming pool expenditures. and revenue would be $15, 300, the deficit " •~ .-, between ice arena expenditures and revenue would be $1~5r, 400, and there would_m._ be a_deficit of $1,-800 in the recreations programs area., This would require the "~ city council-to reduce other city services by $32,500.' Recommended adjustments` ~~ ~ _ are made in anticipation of impending-financial problems and wherever possible,,,... - 1 to adjust fees where they are not now covering the cost for said "s"ervices rather " than reducing recreation service in other areas of the parks and recreation budget. Therefore, it is with the .above concerns in mind that it is recommended that the city council approve either the staff's proposal to make each program self- supporting in'itself or the corrimsson's proposal o have adult instruction pro- grams help subsidize the deficits of the swimming pooloperation: Respectfully submitted, :, Wayne S. Burggraaff City ;1Vlanager WSB/eja , p r ~ --~ fD ~ ~ N ~ . +. . fD - ~ . ' (/>!1- V~ YN O N d~ ~O r.i J~ ~ J. '~ ~ C"1' ...1 C'f ^'~ l'~' ~-} O cf] O ca ct 3 ~'~' 0. ..S "5 C n C n e'F e'* ..+. -+. O O O O W ~r4 tf1 ~s ,6,9, 0 O p V .:~ ~ Z O' V . ~ V w w ~`' m . ~' ~ ~ ~ ~` o- ~ ~ rr o ~ ~ ca ~Z °o-~S ~ !~ ~-S .cr ~ ~ O ~ ~ O ~ (n, a- O O ~ -A tT 0 w W W to O c ~ N. 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V iJt • • ~ N ~ • G J. - ~ C . + • Q- !!F 65- ~f1 ~ ~ N ~ ~ ~ ~ - . ~ 'if ., O ~ tlt -fi O p p O O iR N W ~ ,~,, p ..~ O Q N ~ ~ 3 ; ~ ~ ~ p O O O O rn N ~+. ~. d . ~. ~ ~ ~' ~~ ~ ~ w -n a cn o --~ . s .r .. 0 ~ J. N . ~ ,a O C "fi --' "S O n -fi O ~'. fD ~ ~/- N O (D ~ d r. (!1 (~ J Q . ~ . (~ ~, ~ N N N O . t~ C3' CV -+• fD ~ ~ -a ~ o ~ ' o ~ . ~ C~ J. d ~ -p ~ a ~ v o -*- '_ ~ o n ~. D 7c' to t/~ !D N ` N 0 0 ~ n -~ ~. cn n. LL Vf ~_ O N ~ r. ~• ~ ~ ~ • ~ ~ Q. , ~} ~. .. ~ r. N ~ n 0 0. c 3 ~ . - o ~ ~ ~ - A _ .. ~- o ~ --n . - _ y tD ~A N N • O f/1 fD a N • ~ O . ~ . ~ • f'f • F ~ • `.. r : •. . o ~ ~ ~~ cr o m ~ ~ ~ ~ [p N lD ~+ V1 V1 ~.t . o ~+ . . ~ -s ~. ~~ tLl n ..J.. Q W _+ . ~,q b4 t~4 E>-t ~ O p ~ O O c77 O ~. : ~+ ~ t0 O ~ O : Nw ~ ~ m O ~ CTt O p. ~ ~l- ~ . fL N ..tom .a w ~ o cn o ms m - s o ~ o + ~c ~~ N A~ - c- !D W c -s ~ :~ ~ N . 0 ~ Q ~' J ..J • N .~. :~ ~ ~~ ~ ' . w w w ~ ~ 0 o cn o .~ ...~ ~ o --~ ~ d y w O ~ 7'1 "~ C'! O !fF 64 (J1 GJ1 O H 4f ..+. O • ~ ~~. 1 N C C m -~ H n fTl m m to ~, ..g, ~.. ,~. CITY Or RICHFIELD APPLICATION .FORM FOR. INDIVIDUALS DESIRING TO SERVE ON S MUNICIPAL ADVISORY COMMISSIONS OR COMMITTEES rium~ n Rights j 1. Committee or commission for which application is being: made A~~,; Gn,-T,_r~,mmissisn i 2. Name Elmer Josephs 3. Residence address 7611 Oakland avenue, Richfield MN 55423 861-2162 ' No . Street City Phone 4. Business address Snyder Drug, Hopkins,. Pharmacist Name of emp~~ying agency Address Position Held Feb. 27, '25 ~ i 5.. Date. of birth Month Date Year 6. Localorganizational memberships and affiliations: a . Indoor sports `.Club {Orga niz . of phys . ha ndic .) Finnish-American Society b. . c. Natl. Congress of Or~aniz. of Phys. Ha ndic. d, House of Prayer Luth. Ch. Briefly discuss aspects of your experience which you believe qualify you for this f Municipal Committee and why .you are interested in serving. Have a Iife-long physical disability.. Have experience in working with p y~ica y a n ica or v a niz 1 official capacities in Iocal, state-wide and national organizations of ysica n is v a si ing a. i n o uma n g orn ~. i of Richfield to aid its handicaAped citizens in an advisory and advocacy ca ac y. 8. List the names of three persons- who are thoroughly acquainted with your qualifications - j Name Occupation Address Phone r I, Charles Bruce artist 4812 Nokomis ave. so. '724-8469 f 2, Rev. John Chell pastor House of Prayer Church 866-8491 3, John Kolesar accountant 200 E. 66 st. 866-"5898 S 9. Signature of applicant j ~~ CITY OF RICHFIELD., MINNESOTA ~~~ Office of City Manager Council Letter No. 98 Agenda April 14, 1975 .The Honorable Mayor and Members of the :City Council City of Richfield ..Gentlemen: Subject,:::::.Temporary Sign Approval at 48 West 66th Street On the April 14, 1975 city council agenda there is a request for a temporary sign permit for the Horn of Plenty Restaurant at 48 West 66th Street: -This is the second request for the installation`'of atemporary sign at this location., The first request was granted by .the city council on February l0-for a: period of 60 days. The second request is for the 60 day period .from April l4 1975 to June -14, 1975. The purpose of temporary signs are: 1. For special events where permanent signs are not available and it would be impractical to require the installation. of a permanent sign. 2. Where-a permanent sign may be scheduled for construction,: but due. to the ti<me of construction the lack of_ a temporary sign will cause a hardship to a business. The city has,receved a request from Mr. Ronald Blake, the- Regional Manager of the. Hub Shopping Center, requesting that this permit be' denied. As the council -may be aware, the Horn of Plenty Restaurant is located within the Hub: Shopping .Center and Mr. Blake. feels thaf the existing sign on 66th Street affords the oppor- tunny for all merchants in the Hub o. advertise equally. , The city staff ha reviewed th3s':request and has-found that the special event for which the temporary sign was originally approved' is no longer in effect and a permanent advertising sign is available to;this business. It is,` therefore,. recomm- ended that the city council deny this second reque t .for a temporary sign: i Respectfully submitted, ~~ ~ ;r cc Pub is Work's-Director Wayne S. Burggraaff ' City Manager 1++V. ~. ~. l.y .7 ~11a alU .7 aGVic'VVGU LaaG. LG.I~UCJI 1Va Lllc 1L1J1Q 114 Ll Vla.. V1 Q lWV- ' ` way stop sign, at thus intersection.. The. staff recommends -that the -stop signs be installed at 65th Street and Logan Avenue stopping -north and south- bound Logan Avenue- traffic'. Thus recommendation is, based on the fa et that: ,the minimum warrarrts for the installation of a two-way stop have been met. It is recommended that the city, council. approve the attached- resolution.. 'authorizing the installation of stop signs. at .65th. Street and, Logan Avenue. Respectfully submitted, ~. GC~a Wayne S. Burggraaff City 1V.ranager WSB/ela cc: Public Works Director -~~. FET 1T ION FOR LOCAL 1i~lFRCVE~:ENT CITY OF RICI:FIELD~ i.11Nf~lf ~ hETITION N0. DATE RECELVED TOs THe CIN COUr~GIL OF THE"CITY CF RICHFIELD P:i1NNE~TA• 17E~ THE UNDERSIGNED Ol':NERS ~QYtxtaO9XitS61~X,~FC~C~X OF THE REAL PROPERTY ~4$11?A9.'~443.~CFL4t in the vicinity of Loan Avenue and xs~x 65th Street ~~ HEREBY PETITION THAT SUCH STREET BE I(.9PROVED sv_by the installation of Stogy sins stol~pin~\ I c'LA~1 t~ ~x~'~~ - T~~~F=Fry rl'7' L 5 ~ u~~f'C~'T SIGNATURE OF O~;NERS HOUSE N0. LEGAL DESCRIPTI-0N OF THE PROPERTY v J ~ !•~~ ~1 Sv ~,r~ 1 ~`.~'~~%~? .~-~l~w-. J. fem.-c..z.~ ! ~LIaC -r ~Q 2. C~-a.l.~-c r f t ~,, ~r. ~s ' . i, ~ I ~~ V ~ g .~ ~ I/~ ~ Y 5_ . G- t/its ~/ ~^1 f>j-~O I 6~C.. _ ~. nc. t : ~ ~ ~;, , ~:.,J 0 , ) ~ CIt, . ~^ n. T J~ • 1 , ~ .r__ ~M G i i~ 3. , 4 ~=~~ ~i ,,,,,'x=~ ' ti G ~.~ K~ °7 ~ ~ . y ~ L ~ ~ ~ Zi.G ~ yr~l~la~....i 5. v h--i^ i.. S . 6. 7• S. 19. 0, 1 1 1 1 ! 2 • . EXAMINEO~ CHECKED AND FOUND TO BE 1N PROPER FCRM AND TO BE SIGNED BY. THE REQUIRED NUMBER OF OUNERS OF PRnPERTY'AFFECTEO BY TFE ?BAKING OF THE 1MPROVEMENT'PETlTIONED FORS -' PER CENT 421-2 .CITY CLERK.. RESOLUTION N0. . ~ RESOLUTION RELATING TO TRAFFIC CONTROL. SIGNS "STOP"SIGNS ON LOGAN AVENUE AT 65TH STREET , STOPPING LOGAN AVENUE TRAFFIC AT 65TH STREET BE IT RESOLVED by the City Council of-the City of Richfield, Minnesota, as follows: 1. That the City Engineering Division is hereby authorized and directed to erect the following signs at the following. location, to wit: "STOP".signs on Logan Avenue at 65th Street stopping Logan Avenue traffic at 65th Street ' . 2. 'That .when the aforementioned .traffic control signs have been so erected on said street, they. shall be official traffic control signs of the City of Richfield and failure to observe such signs shall constitute a violation' of the traffic grdinance of this. city. Passed by the City Council of the.City of Richfield this l~+th day of April, , 1975• Loren L. Law Mayor ATTEST: Thomas J. Moran `City Clerk • . , ._ ~, N Scale: I ~~_ 60~ • h~ e ~~~ ~ o PROPOSED ~ LOCATION I 2 9 Residence 1208 LLI Q 10 Z O Residence ~ 1200 W w ,eta 1 ST. _. CITY QF RICHFIELD, ,MINNESOTA '~ Office. of City Manager Council Letter No . 10 8 Agenda April 14, 1975 The Honorable Mayor- and Members o~ the City Coun~i.l City' of Richfield Gentlemen: Subject: Purchase of Property at 6444 .22nd Avenue Since 1973 the: city has been... invo,Tved in discussions with various property.. owners concerning the possible. purcha~se':of a residential lot at 6444 22nd Avenue . The property is located at the northwest corner of 22nd Avenue and 64th Street and adjoins New Fordtown Park as shown on the attached maps. The house has been rented in the pa t, but is presently vacant. • The city's interest. in acquiring ,this property developed in 1.973 when the city was making plans to develop New Fordtown Park... At that time'the planning Comm- ission suggested that the purchase of the property be explored. Since that time we have initiated efforts to negotiate aprice-for the purchase of .the property, but haverun into a`series of difficulties including problems of resolving ownership. -These problems have now been resolved .and the present owner has indicated a willingness to sell. the property to the city for a price of $20, 400. The current-.market value which the city has placed on the property is $16,320. An independent appraisal .conducted for. the city in November of .19.74 set a value of $17, OOO at that time. We have attempted to negotiate a price ,closer to the city's value and the appraiser's value, but have: been unable to do so because the present owner indicates that he purchased the property for about $17, 700 just a few years ago and`made immediate improvements amounting to a total $19,.000 initial capital outlay on his part. It i.s desirable in our long term plans for the city to purchase this property to prodide a little extra space for the New Fordtown Park. As soon as possible after acquisition the house would be removed and the property incorporated into the ;park area , ~ ~~, ~ `~ r ' -, ~ ~ .. 4 y Council, Letter No, ;108 -2- April 14, 1975 Inasmuch as the house on this property is presently in poor condition the purchase of the property: and the removal of:the house would .enhance the appearance of the neighborhood as' well as add to what is presently a very small neighbarhood park. The acquisition of this parcel for :park purposes would not only serve residents in this area at the Faresent tfine, but would be availab a for park: purposes in :all future years. Thus, 'the opportunity to acquire this property at the present time. appears to be timely and an action which is strongly supported by°the city staff. When purchase`of this property was 'considered by the Park and Recreation Advisory Commission, the commission indicated an interest'in enlarging he .park area, but expressed concern over the negotiated purchase price. The Planning Commission considered acquisition of this property at its meeting. on 1Vlarch 25,,.1.975 and found that acquisition would be in conformance with the city's comprehensive plan and recommended in favor of the acquisition. Therefore, it iS recommended that the .city council-approve the acquisition of pr-operty a t 6444 22nd Avenue for park -purposes . - Respectfully submitte , OI Wayne Burggraaff City Manager WSB/e j a cc: Park and Recreation Director Flanning Director Finance Director " RESOLUTION N0. 10 RESOLUTION FINDING '~~ PIJRCf G'~SI.: OF TEIE PI20POSED SITE FOR PARK PURPOSES "f0 BE IN CONFOR'~1ANCE ;ti'I'I'Ii TIME COA-1PREIILNSIVE PLAN WI~REAS, t}ze Planning Commission has reviewed the need for this property for park purposes, and tiVi-AREAS, at the ~•1ay 22, 1973, Planning Commission meeting reconunended the purchase of the property would be advantageous in connection with the development of this park and should be explored, and ti~VI-IEREAS, the Planning. Connnission at :its Alarch 25, 1975, meeting :found the - purchase of this property to be in conformance, relative to the city's adopted comprehensive plan. NOIV TI-iEREFORE BE IT RESOLVED, that the Planning Commission finds the `• purchase of this property to be in conformance with the city's adopted comprehensive plan. Passed by the Planning Commission of the City of Richfiel .this 25th t day of March, 1975. ~ ~ ~ i abert Lien, hairman Richfield. Panning Con `"~ ion Attest: . ~~-~~`~ an e m e er, ecretar~- CITY OF RICHFIELD, MINNESOTA _ Office of City Manager Council Letter No. 188 .:.Agenda- June 9 19'7'5 The Honorable :Mayor and Members of the City Council City of Richfield ~~ ., r ~~. . `E Gentlemen: yE - -; Subject: Tabulation of Bids and Award of Contract for Third Liquor Store Construction <, On June 6, 1975 bids were opened. by the City Manager in accordance with previous city counci authorization for site and bui'lding'work for the third liquor ''storef:, TI~e~PubliG Woxks Director, the"Liquor Store Manager, City Clerk and ~_ architects were also. present at the bid opening. The bid tabulation' is attached for city council review. The lowest responsible bid was submitted by B. E. Enterprises; Inc. in the amount of $16 ,250 for the base bid. Alternate No. 1 relates to the construction of tYt~ ~iqn for the li`g;~or store and we believe that it would be possible to con- struct that sign through: another method at about half the cost bid . Therefore, it is recommended that Alternate No. l be deleted. Alternate `No, 2 provides for a wine cooler, and it is`recommended that that be included with tl~ bid. The architect's estimate for construction of the building was $223.,..000.. .Thee _ low base bid was 33 percent below the architect's estimate. B. E. Enterprise , Inc. is a reputable contractor and also holds the.contract for construction of the park -shelter building at Roosevelt Park. The low -bid for construction of the -third liquor store falls within the amount allocated for building .construction in the project budget. Therefore, it is recomm- ended that'the city council award the contract far construction of this store to B.E. Enterprises, Inc. in the total amount of $169, 750 which includes the-base bid and Alternate No _ 2 _ cc: Liquor Store Manager. E Finance Drec-tar ~, ~ ~~.? BID TABULATION Third Richfield Liquor Store City of Richfield, Minnesota Contractor Base Bid Alt: #1 Alt. #2 (Wine Case) BE Enterprises 167,250 5960 2500 Berglund-Johnson NO BID El View 195,300 6127 2623 Gilbert 187,244 2920 2000 Goldetsky• 210,488 3000 3500 3200 Keho 183,100 6200 2800 King NO BID Kloster Madsen 191,990 3000 3230 2100. Kranz 205,000 2730 3008 2554. Kraus-Anderson 204,390 3170 3830 2600 Liebfried 200,890 6700 2500: • Meisinger 189,500 6000 2600 Sheehy Const. Co. 201,000 2835 312 2576 Sheehy, Roger 189,690 2890 3190 2680 .,; , CITY OF RICHFIELD Bid Opening June 6, 1975 RICHFIELD LIQUOR STORE Pursuant to requirements of Resolution No. 1015, a meeting of the administrative staff was called to order by Wayne Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on the Richfield Liquor Store as advertised in the official newspaper May 15 and May 22, 1975. Present: Wayne Burggraaff, City Manager Jeff Page, Liquor Store Manager Peter Eberz, Public Works Director Tom Moran, City Clerk James j,indberg, Consulting Engineer Lindberg Pierce, Inc. BIDDER AND ALT. ~~1 ALT. ~~2 BID SECURITY BASE BID SIGN "A" SIGN "B" WINE CASE BE Enterprises B.B. 5% $167 ,250 $5 ,960 $2 ,500 E1 View Construction Co. B.B. 5% 19.5 ,300 6 ,127 2 ,623 • Gilbert Construction Co.Inc. B.B. 5% 187 ,244 2 ,920 2 ,000 Izedor Goldetsky & Son, Inc. B.B. 5% 210 ,488 3 ,000 $3 ,500 3 ,200 Keho Construction Co. B.B. 5% _ _ 183 ,100 6, 200 2 ,800 Kloster Madsen, Inc. B.B. 5% 191 ,990 3, 000 3 ,230 2 ,100 G. G. Kranz & Sons, Inc. B.B. 5% _ 205 ,000 2, 730 3, 008 2, 554 Kraus-Anderson Building Co. B.B. 5% _204, 390 3, 170 3, 830 2, 600 Leibfried Construction Co. B.B. 5% 200, 890 6, 700 2, 500 Messinger Construction Co. B.B.' S% 189, 500 6, 000 2, 600 Sheehy Construction Co. B.B. 5% 2011 000 2, 835 3, 124 2, 576 Sheehy, Roger B.B. 5% 189, 690 2, 890 3, 190 2, 680 The city manager announced that the bids would be tabulated and considered at the council meeting on June 9, 1975. Thomas J. Moran City Clerk .. 1. - ~.,... CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . -.187 Agenda June 9 ; 19'.75 TheHonorable Mayor and. Members of the City Council Gty of .Richfield Gentlemen: Subject: Treatment of Roosevelt Park- Stub Streets ~~ur~cil members will. recall that ever since the decision was made to relocate the parking lot in Roosevelt Park from the north to the south side of the park., - there have been many discussions. concerning the treatment of the three stub streets which will remain after the-parking lot is ,closed. Many. of these discussions occurred, at the staff level although some have occurred before the „ city council and the. park and recreation advisory. commission. Therewas initial consideration of vacating the three stub streets which would have pratided tYie abutting property owners-:with private driveways to serve their "~ :pxopertes . However; since all of these houses- have garages which are served directly by 76th Street, providing: ~iriveways would only provide addij~ional of,- street_parking and :might encourage parking by .park users . In addition, .the `abutting property owners had requested. the city for a number of special design features ~.n these driveways. Such- construction work by the city after vacating -these streets would not be consistent with existing policy and would establish a poor precedent for the future since once a street is vacated the property returns to the ownership of the abutting property owner and it becomes the. responsibility. of that property owner as to how he treats his newly acquired property. ' Since these initial 'discussions there have been many other efforts made by tree staff to resolve this matter. The purpose of this council-letter is to present the final staff recommendations concerning the treatment of these streets . The recommend- - ations of the city staff are listed in the order which the staff believes to be most des ira ble : 1. That the stub streets be retained and 'that a cul de sac be constructed at the endof each street. The construction of these cul de sacswould cost approximately $25,000 which would have to come from the park construction budget and would require the use of park land which could: otherwise be landscaped and used for park purposes . However, in the opinion of the city staff from the standpoint of plarnirg, street engn ;r~.~ ~rnaintenance, and safety, this would<,be the most desirable. treatment. (Exhibit A) 2. That'the city simply deadend tn~e streets. by constructing a curb at the end of the street... There:wou d be :relativ;e~ly1'ittle cost:-involved in this-method, but it would be difficult to maintain such a street .during the winter .months. Moreover, a deadend stub street makes for Greater potential safety hazards --; Council I,etter.No. 1187 -2- June 9, 1975 than does a-cul de sac. (Exhihi.t B). 3, That the snub. streets be retained with the addition of small .turn around areas at thee, southern end of``each street. Asphalt access walks to the park would,.also be constructed as part of .this project. This recommendation hay some of the disadvantages xeferred to in tfie second recommendation, but it;does have the support of the park and recreation advisory commission and the. neighbors.. (Exhibit C) All' three. proposals retain public streets with public access to Roosevelt Park. It is requested that the city council consi;der these recommendations and approve one of them so that we can proceed with this 'project iri conjunction with the deve opment of Roosevelt .Park`.' 'Respectfully `submitted, t ` C^ Wa ne S ..Bur raaff ~~ Y gg City Manager WSB/kl cc: Parks' and Recreation Director Public Works Director Public Safety Director . :; ;~fs}~ xs~ '1 CITY OF RICHFIELD, ;MINNESOTA Office of _City Manager Council Letter No. 186' Agenda. June 9, 1.975 The Honorable Mayor and Members of the City Council City of Richfiejd Gentlemen . 3` Subject:..Report on Licenses for Richfield Lanes, At the IVIarch 24, J.975 city council meeting the city staff recommended that applications for food and food fleet licenses from. Richfield Lanes be denied. ..However, the city council made a decision to issue .temporary, provisional lcen- ses for food, food fl'eet`and on-sale beer for 60 days. with the understaz ding that an application for permanent licenses be submitted for council approval during the 60 days- when all items listed In the March 24, 1975 letter to Mr. Gleason were >compl~ted, The only exception would items 1, 2 and 4 in that letter which were to be completed at a later date . Since- the licenses were issued on a temporary basis several inspections have been made of this establishment. Most of thee-inspections indicate that until recently little. improvement has taken piace:> Moreover, the police division has had 1 S reported incidents involving the Richfield Lanes -since March 21, 1975 . I have discussed this matter with the owner of Richfield Lanes and he has re- quested two weeks of additional time to complete his improvements. Inasmuch as he is in the process of making some improvements and appears to be attempcing to take some steps toward controlling incidents caused by his employees and customers, I agreed to defer this matter until-the June 23, 1975 city council meet-' ing. However, I did inform Mr. Ken Agar, the- owner of Richfield Lanes, that at the present time it was my intention to r~~ommena .revocation of all of his licenses at the June 23 1:975 city council meeting unless adequate improvement occurs during the next two week period. Respectfully submitted, C~ Wayne S . -Burggraaff City 1Vlanager WSB/eja cc: Environmental'~~Health Director Public Safety Director ~_>, - V CITY OF RICHFIELD., MINNESOTA Office of City IVlanager Councfl Letter No. 185 - Agenda June 9, 1975 :The Honorable Mayor and Members of"the City Council City of Richfield _ Gentlemen: Subject: Purchase in Exces of $1, 000 Chapter 6, Section 6..15 of the :City Charter stipulates. that the city council must approve the purchase- of merchandise, materials;, and; general construction. when the- amount exceeds> $1, 00..0., This letter contains: three such items. Transportation for Summer Programs ! Informal quotations were requested for-bus service to provide transportation .. ;. for chfldrem involved in the developmentally, disabled playground, swimming in- structions,` and daY'camp;'programs, all,pa.rt of the summer recreation program. The low bid was submitted by De VeauBus .Company in the amount of $9.00 per. hoes . The estimated cc~sf of this contract in the amount of $4600 is included in the T 9 7 5 operating budget Purchase of. Bike. Racks Informal b~.ds were received on he purchase of bike racks for the new swimming. pool bike parking area. The low. bid in the amount of $2,183.06 to provide bike racks for approximately 378 bikes was submitted by Francis Homele and Associates. iRoosevelt Park Construction Staking and Survey Work When the bids -were awarded for the Roosvelt Parkimprovement project it was determined to exclude the alternate for construction staking and -surveying which was bid in the amount of $6, 000. It was the opinion of the city staff that it would be possible to have. this work:.performed at a lower price by taking epar- ate bids on this item. Informal bids have now been received with the low bid in the amount of $4100 submitted by Brauer .and Associates. ' CITY OF .RICHFIELD < APPLICATION FORM FOR INDIVIDUALS. DESIRING TO SERVE ON MUNICIPAL ADVISORY COMMISSIONS OR COMMITTEES _,....~ 1, Committee or commission for which application is being made U o c.r i-•h - Z. Name GO ~•t ~ ~ w ~ 3, Residence address G'7~ ~ ~3~h~-- City Phone No . Street 4, Business address Address ~ Position Held .Name of employing agency S , Date of birth -3 '~ Date Year Month 6. Local organizational memberships and affiliations: b. c. - Briefly discuss aspects of your experience which you believe qualify you for this Municipal Committee andwhy. you are interested in serving. ~~ t,.~, l ~,(~ "~ n ~ C) ~J L" Ci t 1 ? l~'1 C'~ [' iG K) P V' t i°_ t~'1 C. F~ - t. ~ t l • ("1 '~"1 t''r o a ~ ~ i ~ ~~ ~'Z a :, ~ S C'~ ~ E -/' ~, '1- •`h G~ /' VYl `- - c~ - ~~~ ~ t3 ci ~. tN ~ r ~ Q 8. List the names of three persons who are thoroughly acquainted with your qualifications O ation Address Ph~._ ~~ • Name __- ccup~ ~~_ ~~ 1 . - _c... 2, e vo ~ ~ ~ ~ 3 . %: t < 9. Signature of applicant v 1~ ca O~ 5~~ ~~_-~ e r I n h ~ ~1 ~ ~~:-~ 3 t ua~d C1~~io c<~i~ 13r+t.~ N;i ...~~0 ~' •~ ~ :~ ~: 1 ~~ - ~:~ 1 ~. :, CITY OF RICHFIELD, MINNESOTA ~ Office of City Manager ~ ~ ,~ r~~,~f; ~ ;` ~, Council Letter' No.~ 183 i' Agenda;june 9, 1975 ~ `~ ~~ ~. The. Honorable Mayor r ~ ~r, ~ ~ ~ ~ and _ IvIenbers of ~the.,City. Council City of -Richfield '~ .~, ~. Gentl'emen• Subject: Application To Move Dwelling Within City { ;, : :~ On the council agenda of June 9 , 1975 , there will be an application presented by he Minneapolis Star and Tribune to move a distribution building from 644 Penn Avenue South (the site of the proposed 3rd liquor store) to the rear of the property at 6320 Penn Avenue -South (the Lariat Lanes Bowling Alley) . The building is a 12' X 16' metal building used for distribution- of newspa-.pees in Richfield in the 65th and Penn Avenue area . The ;city staff has reviewed this application and has no objection to this relocation site provided that the Minneapolis Star and Tribune .agree to_remove the building when Queen Avenue north of 64th Street is developed. At that point and time the` proposed location would not meet the set back requirements for Queen. Avenue,. Mr, James H. Linder, Zone Sales Supervisor for the Minneapolis Star and Tribune 'has indicated in his letter of June 3, 1`975_ that this restriction would be agreeable to them. ,A copy of the letter from Mr. Linder is attached, Respectfully submitted, :, ~- , ~ ~~~ ~~~ . .Wayne S . Burggraaff ,.) v . , ~- , ; . City Manager WSB:c)h { ~ ce: Public, Works Director f ,. ,, , , _. ,-,, __ 'f _ :. ~ ' I. THE MINNEAPOLIS STAR. Evening Minneapolis, Minnesota 55415 THE MINNEAPOLIS TRIBUNE Morning and Sunday June 3, 1975 Aiayor:Law and the Richfield City Council 6700 Portland Avenue South Richfield, Mn. 55423. Dear Sirs: • I would like permission to locate a Minneapolis Star and Tribune distribution station on the property behind the Lariat Lanes Bowling Alley at 6320 Penn Avenue South. Our building is a 12`xI6` metal building used for the distribution of our newspapers in Richfield in the 65th and Penn Avenue area. We agree to'adtiare to the Citg codes, and if Queen Avenue should be developed, tire would move our distribution station because of any change in building frontage set-backs.. S cerely, .~ ~~ . ames H. Linder . . Zane.Sales Supervisor ~, } .. .. Y - f~.. C _ _{ .CITY QF '1~ICHF3E°D; MINNESOTA a-ti Office of City ,IVlanager ~~ , ~ ~ ~ , ~~ ~~ ~. ~ Coizn'c~il Letter No .1;8 2~ ~; ~.t .. Agenda Jurre::9 , 1975, , The Honorable Mayor and ~ ~ ; . ,;: ..Members of the City Council City of Richfield Gentlemen• Subject: Planning Commission Report on I-494/Highway 100 Southdale Corridor Transportation. Btudy - The purpose of this- council letter is to present the. rec4r~mendations of the Planning: Commission on tie I-494/Highway 100 tr~nsport~tion s~tidy. BACKGROUND INFORMATION In August, 1969 the Richfield city council j ofned with Edina and Bloomington `~ in initiating a request for a traffic impact study in the area bounded by, W est 84th Street, I-35W, the Crosstown. Highway, and East Bush'.Lake Road. The d area was subse uentl extended o Lyndale Avenue as the east boundary sto q Y Y .line . The. study was prepared. for the Metropolitan Council on behalf of the Minnesota -Highway Department, the Metropolitan Transit Authority,-Hennepin County and the cities of Richfield , Edina;, :and Bloomington. The full report was submitted' ' to participants at a meeting in the Bloomington city hall on April 4, 1972. During. tY~e time the study was underway there was a technical task force representing all of the participants. -This ask. force±was later expanded to include elected officials from the three cti`es.. After, the initial-presentation the complete study was referred to this expanded task force for review and recommendations. The task force completed this work,late_in 1973 and a report was made to the Richfield city.couricil,in December of that year. The city council took the task force reco~rn~mendations under advisement and at the March;. 11 , 1974 council meeting-referred the report to the Planning: Commission for review and recommendation:. After review and study, thee. commission adopted transportation policy statements on October 2 , 1974 . The staff was requested to prepare supportive policy resolutions which were and., 'n A rl 8 1975. 1975 0 , considered and adopted on March 25 , p i ~. ,~ ,I 4 _ ~ ~ ~, Cquncil Letter Noo 182 -2- rune 9, 1975 r~,: SUMMARY OF TASK FORCE :RECOMMENDATIONS A summary of the task force report is included in this section since considerable time has passed since_it was-first reviewed by the city council. The summary is divided. into land use, highway and transit recommendations. '. Land Use Recommendation These recommendations are based on the concept that a direct relationship exists between the use of the land and the-flow of the traffic. (The use of land for industrial, schools , etc . generates traffic .) Land use plans are the basis for future transportation plans and changes in land- use will have an effect on traffic flow and the amount of traffic generated. 1, It is recommended that the generalized land use concepts shown on , the attached map be adopted as the framework for the development of 'a General Plan for tk~e 49•.4/100 Southdale Corridor, except as'follows: a. Change TH 100 -France, north of I-494 in Bloomington to IV Planned Industrial. ,. b. Change area from: Oaklawn~ extended; south of 76th =' ease Village ,, limits , south of Hazelton~ Road to II :Medium Intensity area; c. Change area south of 76th from Oaklawn :extended each Village limits to IV Planned Industrial. R:~~ . d. Change southwest quadrant of the TH 100- - 49.4 to III High Intensity. e. Change. area from France -Xerxes south of I 494 to III High Intensity. 2. Adopt as policy the maximum daily trip generations as shown on Map 30 as the guide for reviewing: and controlling future land use development, providing that a reasonable amount of transfer ability may occur. Note; the Edina Land Use.Plan is based on this concept. 3. Designate he Southdale and Normandale Activity Center Areas as general- ized locations for the development of future Regional Rapid Transit Stations . 4. Encourage future development in proposed transit corridors and service areas 5 . Encourage concentration of major uses in .existing activity. centers and restrict further development outside these areas to minimize strip commer- cial development and sprawl, and to promote the. use of walking and biking. B. ~ .. Council Letter.No 182 -3- June, 9, 1975 Hiahwav Recommendation . These recommendations are based onahe need to improve the movement of ;traffic within the. s udy -area, relative to existing flows and land use'.and .the 'land :use plan ,,, 1 . If is recommended that th'e highway plan shown be adopted as ..part of ~~~ :;:. the transportation element of the general plan for the 494/100 Southdale ,. Corridor. The actions proposed for the highway plan are supportive and dependent on the land use and .transit plan . Relative `to~Richfield this highway plan would be as follows {~ . ~ ~ ~.; a. To improve access to I 494 and reduce congestion along, the ~ ~=~~, ,~. frontage roads to I 4.9 4 . b. To improve ,the flow of traffic along I 35W and improve? access at-76th.Street and 66th Street. c. To improve the flow of traffic and reduce congestion on 76th Street .: d To .improve the:flow of traffic and reduce congestion of 66th. Street. • e . To improve- the. flow of traffic and reduce congestion on Penn Avenue and'Lyndale Avenue. f. To improve the flow of traffic and reduce congestion on 70th Street and 69th Street g. To improve the flow of traffic on the. Crosstown Highway by (1) ' improving access at Penn {2) limiting access at Lyndale h To ,improve the flow of traffic on the Crosstown frontage roads i. To improve the flow of traffic on the I 35/Crosstown interchange 2 . It :is proposed that a basic four lane rngroad system .for commercial and industrial access be developed parallel to I 494 from Lyndale Avenue ,. `- to the Minneapolis, Northfield and Southern Railway, In time, the industrial road north of I 494 should be extended east from York Avenue on an alignment along 76th Street. Access for the ringroad to~'~the~I; 494,, I 35W and Highway 100 (Normandale Boulevard) freeways are :provided '• - at Lynda e Avenue, 76th.Street, Penn Avenue, and France Avenue. '' ~` - Council Letter 182 -4- June 9 , 1975 '~ 3. It is proposed that the frontage roads paralleling much of I 494, I 35W. 62nd Crosstown, Highway 18 and the proposed Highway 100 be changed to the operational system as shown on the attached map. 4. It is' proposed that York''Road be extended down to the I 4,94 frontage . road. sys em as a two way arterial. 5. While -the actual scheduling of the construction. of the projects will ~~ ~" depend on availability of funding , they should all be complete prior to '``"- 1985. The scheduling of improvements to Penn and Lyndale Avenues should progress.-first through the removal of parkingo Transit Recommendations 1 It-is recommended that the bus transit .system .shown on the attached map be adopted as a part of-the circulation .element of the general plan, sub- ject to the modification of specific proposals to meet the MTC and comm- unity. criteria and conditions . (The MTC has programmed and received UMTA funding fora $1OO,DOO project to study in more detail transit ... proposals forthe. 494/100 Southdale center and surrounding area.) A council- resolution relative to the proposed study is attached . • 2.. Adopt as policy the development of a regional rapid transit system as a part of the. general plan. 3. It is recommended that a greatly expanded localized bus transit system.: which penetrates the residential areas and focuses service on the major activity centers be developed. (Details of this localized- transit service will be developed in the aforementioned MTC study.) 4. It is proposed that the localized bus transit service be 'oriented to prow- idng the school bus service to the extent possible, .and the MTC should .. work with the school boards on thin as a part of the MTC's more detailed study of transit in this area . `' 5. It is recommended that an effective public information program be deveI- oped for dissemination of bus service and operating schedules fares, ~'e transfer points, etc. 6: It is recommended that the MTC examine the feasibility of~developing a separate and .distinctive identity for the new bus system using colors , markers., design, etc. 7 The feasibility of a specialized fare structure to encourage use of the transit system should be explored, ~ 8. Admnistration be It is recommended that the Urbane Mass Transportaton c • Council Letter 182 -5- ` June 9 1975 made a partner in the 494/l00 Southdale Corridor Transit Project and , Ap >P p e a lication be made. to the U . S :':De artment of Trans. ortation to secur, .capital funds-for rolling stock, equipment, maintenance facilities , and° help in sharing the initial cost of operations . (UMTA has already approved, a capital grant which will provide small buses of the type- required for the local service and, as noted above, the MTC has obtaineel - additionah UMTA funds fora .detailed transit study. in this area . ) 9. It is recommended that low .capital a ternatives to 'the .provisions of additional".highway or transit facilities be encouraged,, including: a . Us e ~ of car pools . " i' b Staggering work hours:. c . Development of park-ride and kiss -ride facilities served by the transit system. - , d. Development of non:-vehicular movement'systems. 10. : The feasibility of an activity' center circulation system interfacing with the local $us system and regional rapid transit system should be explored during the next phase of transit planning. PLANNING COMMISSION. RECOMMENDATION The Planning Commission has submitted its review and ~recommendation_ report in the format of a series of resolutions adopted by the" commission. The subject matter of each resolution is listed below: with a-full copy of-each res- olution attached to this council. letter,. As indicated. previous y, these resolutions were adopted on ZvIarch 25, 1975 and on April 8, 1975. The resolutions are as follows: 1. Need for channelization and sgnalizaton at various intersections . r 2 . Preservation of access at Lyndale and Crosstown. with additional access at Lynda le . 3. Need for immediate transit solutions, but also to insure that all altern- atives are considered .in the long run. 4 . Need to relate land use to transportation:, but, not implying acceptance of alI land use recommendations . ,` , ~ ., 5 o Designation of one-~ivay frontag~e~`road if n.eeded'a~l~ong I 49,4." ~t~ s,; ,~ ,~ ~;_ ~ 1 t ~ ,~ y ~ r, Council Letter No . 18 2 .~~ 6 - :. June ~ 9 , 19 7 5 6. Need to retain major streets at heir present widths. 7. Need for environmental barriers along freeways. The planning commission also expressed concern that access to 66th Street be limited and that one-way pairing of 69th Street and 70th Street be studied. However, these two items were_not included in specific resolutions . RECOMMENDATION It is-recommended that the city council review the resolutions; received from the planning commission and adopt the attached resolution (pink paper) accepting the commission report. _ Respectfully submitted, v~ Vl~. Wayne S . Burggraaff City: Manager •. WSB/eja _ cc: Planning Director . Public Works ,Director Public Safety Director • ~ ~~ P i i s t ~ i a a "~- '+- s ~ s t s s a a 3 ..,.a....~ \~.-~ i ~ -~I a ,:( 7iil it I , ~~ ` I_ -- nnW+.»c i I___-_~' ~L~i-JI-~~ -~i_ _ - _~` T x --__--L~ .,aw.wt ...~., ..[. ~ _. _~ ij i' `~ I~ it ( - -~ `~ ----- ' .»„[;..W. ~~ .. a[a»... ~~l~h~ i,~:r•_i' It._-~Jj ll iI --. .. ~__ + .-.~ aa,».W. .. : -'~t -1, 'i 11 I ~:{ .~. ~-, _. -i- C") a[ ,W r K . 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I ,. 1. ,,%''' +'1r.:ail 1~~ - ..._-' rr^ ~- _. /~! /I. , 11 {L?~~U•'~5~1 ~a- a` D.. __ U' ~ ~ _r .. -. --~ RESOLUTION N0. 1 RESOLUTION ADOPTING A POLICY OF CI~ANNELIZATION AND SIGNALIZATION WHEREAS, the Planning Commission recognizes the need to reduce traffic congestion, and 4~REAS such hazards and congestion exists at: 1. 76th ~ Lyndale 2. 66th $ Lyndale 3. 76th ~ Penn 4. 66th ~ Penn and ti1~-IEREAS, the Planning Corrunission recognizes that the adjacent property owners, residents and merchants are greatly affected by said conditions, the Planning Commission strongly prescribes that the merchants should be consulted when providing channelization and signalization. NOW THEREFORE, BE IT RESOLVED that the policy of the Planning Commission be to promote channelization and si lization at the above mentioned intersections. ~ '~Ro1~e~ Lien, ~naii?uaii , Richfield Planning o fission Attest: Jo Helmber er, Secretary •i RESOLUTION N0. 2 RESOLUTION ADOPTING A POLICY OF ACCESS TO TI-~ CON~IERCIAL AREA VIHEREAS the north part of Richfield is somewhat dependent on both the Crosstown Freeway access and the I35W access, and WHEREAS closing the access would create inconvenience and economic impact on the Lyndale/Hub/Nicollet Commercial Area, and WHEREAS the Planning Commission would encourage an opening of a west access to improve the commercial environment in this LHN commercial area, NOW Tf-IEREFORE BE IT RESOLVED that the existing access be improved • for safe movement of motor vehicles and that the west access to the Crosstown Freeway be developed. ,/~_ ~ .~ Robert Lien, C Richfield Plann' ~ o fission At st: Jo Helmberger, Secretary ~i RESOLUTION N0. 3 RESOLUTION ADOPTING A POLICY OF T7ASS TRANSIT WHEREAS mass transit is becoming an acceptable means of travel, and WHEREAS the mass transit system is shown to be an effective means of reducing vehicular trips, and WHEREAS the need for mass transit service in Richfield has been identified, and WHEREAS it is the opinion of the Planning Commission that dependency on the automobile will decrease due to energy shortages being experienced in the nation, and WHEREAS the need for mass transit is immediate as well as long range, • NOW THEREFORE BE IT RESOLVED that it is the policy of the Planning Commission to encourage the immediate north south, east west service on arterial streets and promote long term so s of people either by small vehicles Attest: J Helm erger, Secretary mass movement • S,• RESOLUTION N0. 4 RESOLUTION ADOPTING A POLICY OF LAND USE WI~REAS, the Planning Commission recognizes the need for land use planning, and Wf~REAS, there is a relationship of land use to transportation facilities, and WHEREAS the Planning Commission has reviewed the study of the proposed land use plans contained in the I494/100 Southdale Corridor Study, and WHEREAS the Planning Commission feels that the surrounding . communities have not been involved and solutions have not been worked out jointly between the various city Planning Commission of adjoining communities, and WHEREAS, the Planning Commission feels that some of the plans may have a detrimental effect on the City of Richfield and its residential character. NOW THEREFORE, BE IT RESOLVED that the Planning Commission does endorse the concept of the relationship between land use and transportation but does not necessarily endorse all the po as presented in the I494/100 • Attest: an Helmberger, Secretary use plans i„ ~ r ~ RESOLUTION N0. 5 RESOLUTION ADOPTING A POLICY OF ELII~~IINATION OF CONGESTION ON FREEWAY RAP,4PS AND FRONTAGE ROADS WHEREAS there exists substantial present congestion and traffic hazards on the freeway ramps and frontage roads along I494, and WHEREAS this congestion will force additional traffic onto residential streest, and jVHEREAS it is important to maintain the residential character of the City of Richfield. NOW THEREFORE, BE IT RESOLVED that it is the policy of the Planning Commission to pursue one-way frontage roads on I494 • a:.d improvement of the freE Attest: an Helmberger, Secretary ,~• RESOLUTION N0. 6 RESOLUTION ADOPTING A POLICY OF WIDENING ARTERIAL STREETS ~ HIGHWAYS WHEREAS, it is the opinion of the Planning Commission that substantial environmental problems exist along existing freeway and major arterial streets within the City of Richfield, and WHEREAS,-the commission is of the opinion that traffic solutions can be worked out with various alternative design concepts rather than widening streets and freeways. NOW THEREFORE, BE IT RESOLVED that it is the policy of the Planning Commission to strongly discourage the widening of any major arterial street or freeways that exist within or borders upon the Ci of ~' Richfield. ~~ . ,'1\V 1141 V RJ14ii, v~aaw. ,;~,~' Richfield Planni i ~~ Attest: Jo Helm erge ecretary r~ LJ „w RESOLUTION N0. 7 RESOLUTION ADOPTING A POLICY ON ENVIRONb~NTAL BARRIERS Wf-iEREAS, the. continued congestion on our streets and freeways will create additional environmental problems, and, WI-IEREAS, recent advances in reduction of pollutants from the "source" may improve the situation in our period of time, and Wf-~REAS, it is the opinion of the Planning Commission that additional environmental protection measures must be taken along both the arterial streets and freeways. NOT~V THEREFORE, BE IT RESOLVED that environmental mitigation measurers be incorporated into the transportation plan - such measures should • include: 1. Noise control including vegetation, surfacing and barriers. 2. Control chemical pollutants. 3. Visual enhancement including the active discouragement of overhead reversable lane signals and other types o~ d 'ces which w' 1 tend to pollute the visual environmen~. ; ! ~~ ^~ ~ field Plann Attest: an Helm rger, ecretary • RESOLUTION N0. 8 RESOLUTION OF APPRECIATION 6Vf-IEREAS, Planning Commissioner Roy Peterson has resigned from the Planning Commission effective February 14, 1975, and WHEREAS, through his dedication during his four years of service on the Planning Commission, and WHEREAS, through his valuable contributions to the Planning. Commission. NOW THEREFORE, BE IT RESOLVED that the Richfield Planning Commission expresses their sincere appreciation and gratitude to Roy Peterson for his exceptional service and dedication. Passed by the Planning Commission of the City of Richfield this 18th day of February, 1975. Att st: Jo Helmberger, Secretary RESOLUTION NO. RESOLUTION ACCEPTING PLANNING COMMISSION REPORT ON I-494/HIGHWAY 100 SOUTHDALE CORRIDOR TRANSPORTATION STUDY WHEREAS , the I-494/Highway 100 Southdale Corridor Transportation Study Task Force has completed its evaluation and analysis of this study and sub- mitted the amended report to the councils of the participating municipalities for consideration and approval, and WHEREAS , this study and the Task Force recommendations have been reviewed by the Planning Commission , and WHEREAS , the Planning Commission has submitted its report to the city council in the form of seven policy resolutions; NOW THEREFORE, BE IT RESOLVED that the Planning Commission report and recommendation be accepted with appreciation for the many hours of study and work required by this project; BE IT FURTHER RESOLVED that the Planning Commission report be utilized • as a guide and reference and be considered along with the task force report, staff recommendations and other pertinent data when approving future improv- ments . Passed by the City Council of the City of Richfield this 9th day of June, 1975. Loren L. Law Mayor ATTEST: Thomas Moran City Clerk -- `CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 181 Agenda ~ June 9 , 19 7 5 The Honorable- Mayor. , ,~ and Members of the City .Council City of Richfield Gentlemen, Subject': Augsburg Park Shelter B.ui.lding. Change Order;; At the June 9, 1975 city council meeting, there will be a change order in the amount of $.1,16.9.07 to increase the contractwith' Robert O. Westlund Construct- lon Company for the Augsburg Park shelter building. This is the only change order. on the building itself and represents only about 2 . S% of the cost of the structure,. The change order represents nine minor changes -which were required during the process of :building, construction. They are listed below: 1. Cut vent. holes in'raffers to improve air circulation in • activity area between exterior roof and ceiling board. 2 . Build an additional' fresh air .intake louver for furnace area`. 3. Cut hole in roof and install length of plumbing vent stack and special roof jack per city inspector. 4., Add metal strip along perimeter. of roof edge to prevent water .from running :,down fascia board . ' 5.- Add two access panels for access to back of plumbing fixtures . 6. Add two additions;l doorkeepers to prevent lifting. of large doors from side of building . 7. Lower ceiling joists in activity area to provide more efficient space for heating. 8. Add recessed door-gulls to .rolling doors for ease of security. 9: Brick selected was above the bid allowance as proposed in the original base bid . .; ,, CITY OF RICHFIELD, MINNESOTA Office of City Manager Council•,Letter. No. 180 Agenda June 9, 1975 y; ,, The Honorable Mayor.. , ~., - and ,Members of the City Council City of Richfield 4 .. Gentlemen: __ , i ~ Subject: Proposed Amendment to Housing Assistance Plan The purpose of this council letter is to recommend an amendment to the city's housing assistance plan which would be of assistance to the House of Prayer Lutheran Church and'the Knutson Company in their" application for financing to aonstru;ct senior citizen housing.. - When-the housing assistance plan was prepared, it provided for construction of housing in the area in which the House of Prayer .site is located. However, the council wi1T recall that new housing units were not shown in the housing assi tance plan until 1976. Discussions with the Knutson Company in early 1975 indicated that their housing if approved would probably not be initiated until some time in 1976. Therefore., since ~Che timing was .uncertain, the plan was prepared to show new housing for 1976. This strategy did not commit the city to building housing units 'in 1976 and still left open the option for the Knutson Company to initiate such construction in 1975 . Now that the House of Prayer Lutheran Church and the Knutson Company have filed an application for financing to the Minnesota Housing Finance Agency, it would be helpful for the city's housing assistance plan to show new senior citizen housing in 1.975-rather than 1976. Therefore, it is recommended that,the city council approve an amendment to the city's housing assistance plan to show-15,0 units of new con- struction in 1975. ., Respectfully submitted, . ~ _ ' U~ Wayne S. Burggraaff City Manager WSB/eja .. ~. k cc: Planning Director. ~z .., ,;~ ,`, ~:,~ ,: CITY OF RICHFIELD, .MINNESOTA Office-of City Manager - Council Letter No. 179. Agenda June `9 , 1975 -The Honorable Mayor and Members of the -City Council .. City of Richfield Gentlemen: , Subject: Revisions in Parking: Restrictions'in the Vicinity of The 'High School ' The city. staff has received two petitions -from the. neighbors in the vicinity, of the senior high school. One of the petitions requests. a change in existing park- ing restrictions om the south side of 72nd Street between Harriet and Grand -Ave- nue . The request is to .change the parking restrictions from "No Parking 8 -10 A M. °:to "No Parking -' 8 A. M: to 3:00 P. M" ..The. second pe ition requests " the installation of'no .parking restrictions from 8:00 A. M. to 12:00 noon on schooldays 'for Pleasant Lane between Pleasant Avenue and Pillsbury Avenue and Phsbury Avenue between 72nd and 73rd Street. Attached are copies of the petitions received The, ei.ty council may recall that on the January 14, 1974 city. council agenda: the staff submitted a recommendation that the.:parking._restrictions in the vicinity of the high school be amended to eliminate the "No Parking 8:00 A. M. to 10:00- -- A; M. School Days" and substitute "Two`-Yiour parking 8:00 A.~1Vl, to 4;00 P. M.: School Days" . At that time the. city council deferred action a second time . The purpose of deferring the item was to `permit two council members and two school board members to further discuss this matter. The item' was deferred`ndefinitely until the conclusion of these discussions.- - Since the city staff has again received petitions regarding parking restrictions iri the area of the-high .school, it is recommended -that the-city council again con- sder the revisions of existing parking restrictions in the vicinity of the high school _ that were originally proposed on January 14, 1974. In addition, if the city council. should concur in the recommendation to make these revisions in the parking restrict- ions it is recommended that the... petitions submitted for the installation of parking restrictions on Pleasant Lane between Pleasant Avenue and Pillsbury Avenue and Pillsbury,Avenue `from 72nd to 73rd be considered with the revisions and the. street be posted for "Two Hour Parking 8:00 A. M. to 4:0.0 P. M. School. Days" . ~ ~ - ~ - wiry ~.x-q~ o . ;'~ ,, ' PET IT lON FOR LOCA(_ liu1PROVEi:iE[~;IT '~}itaY j ~~~~? {'ETITION 1JOs ' _ CITY OF RICHFIELD' h91NN. DATE RECEIVED _ TO: THE CITY COUNCIL OF THE CITY OF RiCHF1ELD~ ~jNNE:ATA~ EXAMINED CHECKED AND FOUND TO BE IN PROPER FCRM AND TO BE SIGNED BY THE REQUIRED NUfr1BER OF Ol'1NERS OF pRCpERTY AFFECTED BY THE ~'IAKING OF THE IMPROVEMENT PET11'IONED FORS PER CENT ._--~ - CITY CLERK 4iE~ THE UNDERSIGNEDy OUNERS OF-NOT LESS THAN 5I PER CENT 1Harr et Avenue REAL PROPERTY ABUTTING ON SOUth side of 72nd Street BETIIEEN HEREBY PETITION THAT SUCH STREET BE II~~PROVED aND Grand Avenue park,n av „ti,orirri na +.hP No _~ ' ~, °'T~G , Pac'ii r. ~~N~ P rki 1~~ - l t7 A ~ '...~ .~.Q.-~~N4 --~-°~ u sf `,. ,' e - FET IT ION FOR LOCAL )if1FROVEiENT °°?"_''~'':"~~`'"~'"a CITY OF RICHFIELD ia11NNs ~~~ ~ ~ - j'.ET,I T l~.O~gJ~ aJ~ DATE RECEIVED TO! THE CITY COUNCIL OF THE CITY ~`. CF RiCHFIELD~ P:;INNE:ATA• `'= `' """"~ '"~ OFERTY ABUT 7ING ON ~a?~~P S OF ~~~1 E VIES 7HE UNDERSIGNED OUNER T1~~ l nt AVeriu2 .AND Pleasant .Lane Pillsbury Avenue " HEREBY PETlT10N THAT SUCH STREET BE IMPROVED to~ 12:OON School Days" M 8 A BY . . No Parking the installation of signs reading _ and Pillsbury Avenue, both sides from 72nd to 7 rd Street ---- _ SIGNATURE OF 0~'~NERS HOUSE N0. LEGAL DESCRIPTION OF THE PROPERTY s 2, 3. ~ //l r-~a iA, ~/~/~- ~~~~~ vC ~ U ~5 C' 1 7~ o i ~.~~~~~~ il. 12. tae ~l 14. / 15. ~ l 16. v ~~~ ~~'~~ - / - ~ ~3 ~U ~ ~ ~ G. • 190 " 20. EXAMINED] CHECKED AND FOUND TO BE !N PROPER FCRM AND TO BE SIGNED BY THE REQUIRED NUMBER OF OUNERS OF • PR~'PERTY AFFECTED BY THE !MAKING OF THE IMPROVEMENT PETITIONED FORS PER CENT -- ~.--~-- - t! t Irv M colt .,. _ _> ., ~ ~, ,. - . , CITY OF RICHFT..ELD, i'VIINNLSOTA- ' Office of City Manager Council Letter No. I5 .Agenda of January. 14, ], 974 ~! The Honorable Mayor. ~ •:. a rsd 1Vle:nbers of the City Council _ _ City of Richfield Gentiemer_: _ Subject: Proposed. Rav~ision l.rs park~.rln P~~~1c>=r ns in % e ~lcin:ity_--` ~ . of the High School At the. present time there are a number of strreets i.n the vicinity of-the high school where "!Vo Parking 8 ®10 A. M.. School Days" restrictions are in affect. These restrictions were implemented in an effort to prevent all day parkir_g by students and yet provide for some or•-street parking by residents . This type of parking restriction has not proven to be effective because stu-- dents can presently ;.eave th? sc'~oo?. buildir_g and move their cars after the restrictions are lifted which caries concerr_ on the part of the residents, The city has received rnam°rous complaints corcerr'_ng the parking problems, and we • have made an effort to find a way of prever_ting all day parking by students but still permitting some parking by residents. It is proposed t'r?at the "No Parkir'g 8 ~ 10 A. M. Sc'nool Days" restriction by rescinded and that in its place a 22e~N "2 Hour Parking 8 A.M. ° 4 P,M, School Days" be irnp?emented. This restriction wouldhave the following advantages: ~ _. 1. It would eliminate student parking since tre two hour parkir_g limit would not allow sufficient time . F 2 . It would. allow rps~id.erts to park fromi 4 p. m. until IO a . m,without . being cer_cerned about the 2•ahour parking limitation-, 3. It would allow guests visiting residents to park for two hours between _ 8 a . m, and 2 pe m. Cars parked after 2 p. m, would not be in violation _ of the restriction after 4 p.m, - The Or±e drawback of tS'_iS particular parking restriction is that it does require reasonably cont;.nuous enforcement du~.ng the period that the two hour limit is in affect. Continuous enforcement would be difficult to provide but we are of the Opi.r?i.o?i that a reasonable level. ~f enforcement could be accompl=shed with periodic ' ~ police surT~e it lance . . .The following i.s ~~ list of those streets where tre parking.restrictions tivould ha~Te to be charged: . 3oth sides Augsburg Aver_ue, 70th Street to Lyndale Avenue. Loth sides 69th Street, Pillsbury. Avenue to c., Pleasant. Avenue ;. r a ~~ RESOLtJTI0l3 NO. ~' SOLUTION RELATING TO TRAFFIC CONTROL SIGNS -PARKING RESTRICTIONS ZN THE t~ICINITY OF THE RICHFIELD HIGH SCHOOL BE ~T RE.S39yVED by the pity Council of the City of Richfield., Minnesota, as follows: g» 'Thst the ~it~ Rng3neering Division is hereby authorized and directed to erect ~~e iallawing a3.~gns at the ~o2low.ing locations, to wit: "''~ BL~IJR 3'ARKING 8 A.M. - 4 P.M. SCHOOL DAYS" .Both ai~des.Augsburg.Avenue, 70th Street to Lyndale Avenue Both sides ~fi9th .Street, Pillsbury Avenue to E. Pleasant Avenue Both shies ~i~tfi~ :Streetq W. Pleasant Avenue to Grind Avenue - Both s3:des fi9th Street, Harriet Avenue to Garfield Avenue Sauth.side7.2nd .Street,: W. Pleasant Avenue to Lyndale Avenue earth side y2nd Street, Harriet Avenue to Lyndale Avenue ~3nth sides Garfield Avenue, 71st Street to 73rd Street Bath aides Harriet Avenue, 68th Street to 69th Street Bath sides Hazxiet Avenue, 72nd Street to 7srd Street Bath aides Uxand.:Avenue, 68th Street to 69ttc Street Both aides~Grand Avenue, 72nd Street to 73rd Street Bath sides E. Pleasant Avenue, 72nd Street to 73rd Street Bs~th sides &7. Pleasant Avenue, 72nd Street to 73rd Street Bath sides yleasant.Lane, Pleasant Avenue to Pillsbury Avenue BotL. slides Pillsbury Avenue, 72nd to 73rd Street B®nth side 7:2nd Street from Harriet Avenue to Grand Avenue ~~ fiat when the ~afnxementione.d traffic control signs have been so erected on said s~~ets, they aha3.l be afficial Cr~ffic control signs of the City of Richfield and. f~ila~.ze t~o ~ob_s~:ra~e such signs shall constitute a violation of the traff3:c ordinance of his amity , ~» '1`iiat flee pity Engnec°ring Division is hereby authorized anddirected to remove ~e a3;Rxrs at the above ~:ocations, .reading: "i~Tfl &'ARKI.I+iG $~DO ,A.M. to 10:00 A.M. SCHOOL DAYS" ~-. 'That. this resolntian aupexsedes all previous conflicting resolutions. IQassed by the Ci,'t3~ 'I~onncil of -the City of Richfield this 9th day of June, 1375. Loren L. Law Mayor ~~r~r~ 'T:homas ,J.. Doran City Clerk 4 -r-- .CITY OF RICHFIELD, MINNESOTA Office` of -City"Manager Council Letter No. 178 Agenda .June 9 , 19..7.5 The Honorable 1Vlayox and Members_ of the City Counc~.l City of Richfield Gentlemen• Subject: A ~/ITaiver ofthe Building, Permit Fees for the Construction `of the Two School Projects In March of 1975 the School Superintendent requested that the city council consider waiving the city'. s portion of the building permit fees for the construction of the two school projects. At that time.. the 'city attorney indicated that it would be necessary to amend the ordinance relating. to building permit fees in order to con ider such' action. On Apxil 14, 19.75 the city council lave-first reading to an ordinance to amend the ordinance relating to buildir~g permit fees. On April 28, 1975 the city council held a second: reading and adopted an amending ordinance that reads as follows: "Subd. 11. Amendments to Fee Schedules. The.. city may a-mend any of the fee schedules contained in this. subdivision. Whenever fee schedules are fully set forth in this chapter these' schedules shall supersede any schedules and fees contained or included. in codes or ordinances adopted by reference in. this code. -The city council may waive the city's portion of building permit and plan review fees chargeable to another political subdivision of the state if the `. council finds that such action is appropriate by reason of unusual circum- stances unique to the particular project involved and that the public interests of the city will be served thereby. The 30 day period between the second reading and adoption and the effective date of this ordinance have passed. The city council is now in a position to consider the°xequest of the school superintendent. As the city council will recall, the school superintendent's request is to waive only the city portion of the building permit fee in the amount of $3, 72.3.10. The school distric will s ill be required to pay the Minnesota state surchange of +. $1,114 and the Metropolitan Waste Control .Commission. SAC charges of $.3,.2.50..0.0, `for a total of $'4,364.OD. ,. CITY OF RICHFIELD, MINNESQTA Office of .City Managex Council Letter No. 177 ' Agenda June 9, 19.75 ~, ' The ~ Honorable. Mayor and . ~ .Members of the City Council City of Richfield , Gentlemen• Subject:.. Approval of-Final Plana and Authorization to .Take _ Bids for the Wood Lake Nature Center Storage Building At the April 28, 1975 city council meeting the city council approved the preliminary plans for the Wood Lake Nature' Center storage building and authorized the preparation` of final-plans. and specifications. ' A transitory ordinance providing for the funding. for the construction of the facility has also been .approved. Sovk Mathre Sathrum and Quanbeck, 'architects for .the project, have completed preparation 'of plans and specifications . The detailed drawings and specifications of the final. plans are based: on the preliminary plans as presented ,to the city. -council. Plans have been reviewed by the city staff and it has been determined .that the plans. mee the code requirements and would provide a facility to meet the ' objectives established when this project was initiated. Plans-for the 'storage ' facility will be available for presentation at the council meeting.. It ~is recommended that these plans be approved and that the: city council- .. '' authorize the city manager to call,for bids on this project as per the attached resolution . >.,. ,_., ,, Respectfully submitted, ,~C1 \ -, V ~ 4 ~~r '% Wayne S. Burggraaff City Manager -- 4 WSB/eja cc; Park and Recreation Director Finance Director RESOLUTION 'J0. RESOLUTIOiJ APPROVING PLANS AJD SPECIFICATIOPJS AND CALLING FOR BIDS FOR WOOD LAKE iJATURE CENTER STORAGE BUILDING CITY PROJECT NO. 677 C1 erk' s Fi 1 e .Jo . 4JHEREAS, the Wood Lake ~Jature Center Storage building is a part of the city council adopted 1975-1980 Capital Improvements Program scheduled for development in 1975, and WIlEREAS, Transitory Ordinance .Jo. 1b.32, appropriating X34,000 for this improvement, was approved by tine city council on ~~1ay 12, 1975, for second reading, and WiIEREAS, Resolution .Jo. 5353, approved by the city council on April 28, 1975, ordered the project, approved the preliminary plans and authorized preparation of final plans and specifications for this improvement, and WHEREAS, Stlvik Mathre Sathrum and Quanbeck, architects for this project improvement, have presented such final plans and specifications for city council approval, . ~JOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, as follows: 1. That such plans and specifications are hereby approved, Clerk's File .'Jo . 2. That the city manager or his authorized representative is hereby authorized and directed to call for bids on said improvement as required by law. Passed by the city council of the City of Richfield this day of 1975. Loren L . Law ____. f tayor P,TTEST Thomas J . i•1oran City C1 erk ,- CITY OF RICHFIELD, MINNESOTA- 'Office. of City Manager Council Letter No . 17 6 Agenda -June 9 , l97 5 The Honorable :Mayor and Members of the City- Council City of Richfield Gentlemen• Subject: Proposed City Charter Amendments At the May 12, 1.975 city council meeting the city council gave first reading ;.consideration to amendments by ordinance. of the city. charter. These amendments; - had been .proposed by the"Charter Commission. " A copy of Council Letter No. 152 which-was presented at that meeting is attached for your information. - '~" _ Ina much as .the ordinance amendment which. was considered by the city council at that meeting was-incomplete, the commission has re-submitted a :draft' of the proposed ordinance, amendment and a=`copy is`attached hereto. It is recommended that thecity council give first reading consideration again to this amendment, the full text of which is attached: respectfully submitted, ~' " ( (.~. V: ~ti Wayne S. Burggraaff City Manager WSB/aja ; cc: City Attorney Finance Director ~~~ ~. 4 e ` _ .. .. RES. 866.7549 OFFICE 336-?000 GORDON B. SANDERS ATTORNEY AT LAW 338 Midland Bank Bu[]din¢ MINNEAPOLIS, MINNESOTA 55401 May 22, 1975 To the City Council, City of Richfield Richfield, Minnesota . Attention: Wayne. Burggraaff, • City Manager Gentlemen: Pursuant to Section 410.12, subdivision 7, of Minnesota Statutes Annotated, the Charter Commission of the City of Richfield recommends to the City,~Council the enactment of certain Charter amendments by ordinance, the full text of .which is attached to this letter and' marked Exhibit A, and made a part of-this formal recommendation. These matters were considered by the Charter Commission at a number of meetings during the spring of 1975, and at a public meeting of the Charter Commission held on Tuesday, April 29, 1975, at the city hall, at which a quorum was present and participated in the deliberations, a resolution was unanimously adopted approving these ' changes -and authorizing and directing the President of the Commission to submit them to the City Council pursuant to the above cited statute. The Charter Commission will appreciate the Council's consideration of our recommendation. Yours very truly, . Gordon. B. Sanders, Chairman. - Richfield Charter Commission GBS: els Enc. cc: Mr. Clayton L. LeFevere .. ~ EXHIBIT A AN ORDINANCE Relating to Elections;.Changing the-Date for the.City Primary Election; Changing Filing Dates and Changing the Time During Which the. Canvass of Votes shall b~ Completed; Amending Sections 4.02, 4..04 and 4.07 of .the Richfield City Charter.. CITY OF RICHFIELD DOES ORDAIN: Section 1. The Richfield City Charter, Section 4.02 is amended to read: "4.02. Primary Elections. [On Tuesday four weeks in ad- vance of the] On the first Tuesday after the second Monday in September preceding .the regular municipal election. there shall be a primary election for the selection of two nominees for each elected office at the regular municipal election unless no more than two nominees file for each elective office. The • city clerk shall give at least two weeks previous notice of the time and place of holding such election and of the officers to be elected by posting in at least one public place in each voting precinct and by publication at least once in the official newspaper, but failure to give such notice shall not invalidate such election." Section 2. The Richfield City Charter, Section 4.04,.is amended to read: "4.04. Nominations by petition. All candidates for elective office provided for by this charter shall be nominated - by petition. The name of any registered voter of the city shall be printed. upon the ballot as a candidate for an office whenever a petition: signed by at. least ten registered voters. has been filed with the city clerk in his behalf at least [eight] two weeks before the municipal primary election date provided in Section 4.02.Cregular municipal. election]." Section 3. The Richfield City Charter, Section 4.07, is amended to read: ''4.07. Canvass of elections. The council shall meet and canvass the election returns [within five days after] at the next • regular or special council meting immediately following any regular, primary or special election but in rio event lacer than the Monday next following, and shall make full declaration of the results as soon as possible, and file a statement thereof with the city clerk. _~._ EXHIBIT A This statement shall include: (a) the total. number of good ballots cast;'(b) the total number of spoiled or defective ballots; (c) the • true vote for each candidate, with an indication of those who were elected or nominated; (d) a true copy of the ballots used; (e) the names of the judges and clerks of election; and (f) such other in- formation as may seem pertinent. The city. clerk shallforthwith notify .all persons elected or nominated of their election or nomination. In case of a tie vote, the council shall determine the result by lot. The city clerk shall be the final custodian of the ballots." Section 4. Subject to the provisions of Minnesota Statutes, Section 410.12, Subdivision 7, this ordinance is effective 90 days after its publication, or on January 1, 1976, whichever i,s later. Mayor ATTEST: " City Clerk • r ., Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Council Letter No. 152 Agenda May 12 , 1975 Subject: Proposed City Charter Amendments by Ordinance First Reading Mr. Gordon B. Sanders, chairman of the Richfield Charter Commission, has requested to be placed on the city council agenda of May 12 , 1975 , in order to present proposed amendments to the city charter. The charter commission is pro- posing to amend Sections 4.02 and 4.07 of the city charter. The charter commission is proposing to amend Section 4.02. of the city charter . in order to provide that a municipal primary .election would be held on the first Tuesday after the second. Monday in September, rather than on Tuesday, four weeks in advance of the regular election. In effect, this would provide that the municipal primary election would be held on the same date as the state primary election. The proposed amendment to Section 4.07 of the city charter would provide that the council .would meet to canvass the election returns at the next regularor special council r::eeting immediately following a regular primary ox special election, but in no event later than the Monday next following. Currently, the city council has to meet within five days after an election- to canvass the election returns , and this proposed amend- ment could eliminate the necessity of having a special council meeting for the purpose of the canvass . The proposed ordinance outlining these changes has been drafted and is attached for city council reviev+,~ . Minnesota state law proscribes two methods of amending a home rule. charter. First, Minnesota Statute 410.12 provides that the charter may be amended by a petition of voters equal. in number of five percent. (5%) of the total votes cast at the last state general election in the city . The petition i.s them submitted to the charter com- mission of the city for its approval as to form. and substance. Within ten (10) days, the charter commission must either for<nrarci the petition to the city council or return it to the petitioners for changes to comply with any requirements of the state law . Within ten (10) days after the petition is submitted to the city council, the city clerk shall determine the validity of the signers of the petition. The state statute also provides for the proper format of the petition, the wording of the petition, and the opportunity far the petitioners to correct errors in an original petition. The charter amendment shall then be submitted to the qualified voters at a general or special election and if fifty-one percent (51%°) of the votes cast are in favor of the amendment, it shall take effect thirty (30) days from the date of- the election, or at such time fixed in the amendment. Council Letter No. l52 -2- Agenda May 12 , 1975 ~ Minnesota Statute 410.31 provides the second method of amending a home rule .charter. The city council, upon recommendation of the charter commission, may enact a charter amendment by ordinance.. This ordinance amendment shall be adopted by the council by an affirmative vote of all its members after a public hearing .upon two weeks.` published notice. The ordinance amending the city charter does riot. become effective until ninety (90) days after passage and publication, or at a later ciat~ fix..^d in tyre ordinance. T-'-~wever, within sixty (60) days-after passage and publication, a petition requesting a referendum on the ordinance may be filed with the city .clerk. This petition must be signed. by qualified voters- equal in number to two percent (2%} of the totalnumber of votes cast in the city at the last state. gen- eral election or two thousand (2 , 000) ,..whichever is .less . If this type of petition is properly filed, the ordinance amendment will not become effective until approved by the qualified voters of the city. The charter commission is recommending a .change in the -city charter by ordinance amendment or the second method explained in this -letter. The recommended charter amendments were unanimously approved at a regularly constituted meeting of the Richfield. Charter Commission at which. a quorum was present.. If the city council is in agreement with the .proposed amendments to the city charter, they may wish to give this ordinance first reading consideration. Respectfully submitt , l `~ Wayne . Burggraaff ~~ City Manager ~~,/`i WSB/blj - cc: City Attorney Finance Director nil oI:1:~I1~~~1~cL ' Relati.nr to E.lc;cti.ons; Chan ;ink '• the Date for the City Primary I'slccti~n; and Chan~in~ the TlI11e . During ~`11ii.ch tl~e Calzvass oC Vot:os Shall be Colnpletcd; tln~lcn:lin~; Sc~cti.o~~s =k. U2 algid _~. U7 of the Richfi;ad City Charter. CIT~T UT{ 1ZIC1-I~IE:GD T~C)ES ORD_1I\: ~. Section 1. The Richfield City Charter, Section a. 0? iS amended to read: "'l. 02. Primary Elections. [Un Tuesday four ~veek_s in adval?ce of the] > • ' "COi?~l ~`,'Iol~d~1}~ in Se ten?'.nor preco_lin~~ tl~~~ On th.. f icst 'I'ue,:-qua y aft~:~r t~~e s~ 1? _ ~_ ri:gular municipal. c:loctio~? tiI"r shall i;c~ a primary el::cnoil 1Jr ti~C r y selection of iwa nominees for cac<< electc:.l OLtiCe at file r egUla~: I??L1I?1.Cip~1 'election unless loo more than twv non?inees fi..le for each elective otii-coy Tl:e cif}; cl~~rl: shall dive at ].east t~va ~veo.:s previous notice o~: the time al?d place of. holdil?~ sucl? electivll and of the offic~:rs to be clectec~l b}, postinb il? at lest Ol?e pLl~J11C place 111 ea::ii vOtli?~ pr:Cll?C`L and ±J}T pU~~1lC~?t 101? Llt l~`:lst O1lC'~ lit tf?L' ~.. official rle~,vspaper, atlt failu~~e to aiv~ such notice s:~all not it?val?.date such . ~lection. " Section 2. ~}'lze Rzc:?field City Charter, Section ~l; U7, is amended to read: "~r.07. Canvass of elections. The council shall meet and canvass tl?e election returns [~.vithin five da}~s after] at the ne~:t .rc ~ula-r o.r special council mEet111o ilrmediately follosvi.n~ airy regular, primar.}r or special election :gut in 1?o e~.~en% lat~.c than tl:e iV~onda>T neYt foilo~jTing, and s hall. make full decl~Iration of file resoles as .soon as possiale, and file ~. stltement `thereof 4vth the city clerk. This Stcltel71~:1?t shall include: (a) tine total num'aer of good ballots cast; (;~) fife total Ilumber of spoiled or defective ballets; {c) the true vote fqr each candidate, with an indication of those who were elected or 1?~xrli.nated; (d) a true copy of the ballots uvcd; (e) ti?e names of the judges and clerks or election; and (f) such other information as ma}T seem pertinent. The city clerk shall. forti-nvith notif}~ all persons elected or nominated of the it election or norriinativn. Ii1 case of a tie vote; the council shall determine: Lheresult by lot, The city clerk shall be the final custodian . of the ballots. " . , -. ~. z .. 1. _I~ EXFIIBIT A ter` ;:.~w^^ ,. - CITY OF RICHFIELD; MINNESOTA Office of City' Manager Council Letter No. .1.:75 .Agenda June 9 , 197 5 The Honorable Mayor ,and' Members of the.. City :Council L ; .City- Qf Richfield Ge;~tl~men Subject: Presentatl,c~n,by MTC on Proposed Bus Garage Location 'In Blaomi.ngton At the last city couh~~.l meeting the city council adopted a resolution stating the city' ~ positron concej.ng the proposed location of a new MTC bus garage at 12Th Avenge and''Intersta~k~ 494 in the City of Bloomington. A, copy of thaf resol- ution i s a~ta ched . In adc~i~tion, coun.cl,~, t~e.mbers requested that representatives of the MTC be • asked to appear at the Ju~~ 9, 1975 ~~ty council meeting for the purpose of. making a presentation and ansWe~j,ng questi.Qr~~ on this .matter. Mr. Loring Staples"", .our MTC Comr~i~soner; . M~, dam Andre,; ~xec,.xtive Director;. and perhaps other staff members vwr'll be present. I have agreed to arrange this item-early on the agenda. sb that it ~auld be considered betw~€~~ 7:30 and 8:00 p. m. Respectfully submitted, ` ~~ ~` ~ ~ ~~ ~ ZlVayne S. Burggraaff City. Manager WSB/eja ~ .' RESOLUTION NO. 5368 • RESOLUTION RELATING TO THE LOCATION OF THE METROPOLITAN TRANSIT BUS GARAGE IN THE SOUTH HENNEPIN AREA WHEREAS, the city council has been made aware of the intention of the Metropolitan Transit Commission (MTC) to construct a garage in the south Hennepin area, and WHEREAS, the city council is advised that possible. locations under consideration by the MTC have included a location on Metropolitan Airports Commission property at 34th Avenue, a location on Metropolitan Airports Comm- ission property at 24th Avenue and a location on private property in the City of Bloomington on 12th Avenue adjacent to Interstate 494, and WHEREAS, the city council is now advised that the MTC is in the process of making application for the 12th Avenue site, and WHEREAS, the proposed facility will generate a high volume of employee traffic which in the case of the 12th Avenue site would tend to create an undes- irable burden of traffic on adjacent Richfield streets, a nd WHEREAS, the movement of buses going to and from such facility on Richfield streets in the vicinity of the facility could have a serious adverse impact upon the surrounding area in the City of Richfield, and WHEREAS, the other two proposed locations on Metropolitan Airports Commission property would not be likely to create or result in the same kind of adverse effects upon adjacent properties, and WHEREAS, this council believes that a suitable arrangement could be made with the Metropolitan Airports Commission for the facility at the proposed 34th Avenue location, NOW, THEREFORE, be it resolved by the city council of the City of Richfield as follows: 1 . The city council herewith goes on record as favoring the location of the proposed MTC bus garage facility at the proposed 34th Avenue site, on property now owned by the Metropolitan Airports Commission, with its second preference being the proposed 24th Avenue site . 2. The city council herewith records its opposition to the proposed 12th Avenue site, by reason of the adverse effects such location would have upon the communities of Bloomington and Richfield. ~~ v 3. The city council herewith requests that should approval of the 12th ~ Avenue site be given or considered, that such approval be conditioned upon the construction of appropriate slip ramps and bridges onto and off of Interstate 494 adjacent to the proposed site and for the purpose of minimizing bus traffic on local streets. 4. Let a copy of this resolution be forwarded to the Metropolitan Transit Commission, the Metropolitan Airports Commission, the Metropolitan Council, and any other governmental departments, agencies or subdivision which may be giving consideration to the Metropolitan .Transit Commission's application for funds for the construction of the proposed garage facilities . Passed by the city council of the City of Richfield this 27th day of May, 1975. Loren L Law Mayor ATTEST: 1 Thomas J. Moran City Clerk l ~u ~- :.~._ ,u,, "' CITY OF RICHFIELD, .MINNESOTA Office of City Manager Counci Letter No:. 174 Agenda June. 9 , 197 5 f The Honorable Mayor, ~ and Members of the City ;Council City of Richfield Gentlemen: Subject: "Engineering :Agreement for the Design of a Filter Backwash Recirculating System for the City of Richfield Water Treatment Plant As the city council is .aware,; the Minnesota Pollution.. Agency has notified the city that the disposing of `filter backwash water into Legion Lake is a violation of state and federal pollution standards: At the. present time the City of Richfield_ is gperating, under. a special. permit issued by the Pollution Control Agency until a backwash recirculating system can be installed... The city's 1974./80; Capital Improvement Program has scheduled the install- ation of thus system. for the current year:- In addition, the city's community: de- velopment program application makes provision for the. Community Development " Grant o finance a part of the cost of the installation of this backwash system. It is anticipated that the community .development program will pay approximately -$40,000 of t"he .anticipated $90,000 cost. `The balance of the cost would be paid_ from water user fees . "~ Orr-Schelen-Mayeron & Associates, Inc. has previously prepared a prelim-` ' `°ina'ry engineering report on this project. It is now necessary to enter into an agreement with this firm for the .preparation of final plans and specifications for the backwash recirculating system. An agreement for this purpose has been pre- , pared by the city a ttorney and is acceptable to the engineering firm. The agree- ment provides for a design fee based on a percentage of the construction cost. .The percentage figure is derived from the sliding scale used by the Minnesota Association of .Consulting Engineers:,, The fee for this particular project would be approximately 9 .percent less a 1percent-credit. to be received for the preliminary engineering report. - 4 e - AGREEMENT FOR ENGINEERING SERVICES BETWEEN CITY OF RICHFIELD • AND ORR-5CHELEN-MAYERON & ASSOCIATES, SNC. ~. THIS AGREEMENT, made and entered into this day of 1975, by and between the, CITY OF RICHFIELD, a municipal corporation of the State of Minnesota, hereinafter called the "city", and ORR-SCHELEN-MAYERON & ASSOCIATES, INC., ` a Minnesota corporation .engaged in consulting engineering, hereinafter called the "engineers", WITNESSETH: h In consideration of the mutual covenants and agreements •~~ herein contained, it is hereby agreed by and between the parties hereto as follows: • • ARTICLE I. The engineers agree that they will act as consulting . engineers for the city on the work described in this agreement, • subject to and in accordance with this agreement; and the city hereby engages the engineers as its consulting engineers for such work, subject to and according to the terms of this . agreement. ARTICLE II. The engineering services which the engineers will provide will relate to a proposed filter backwash recirculating system at the city's water treatment plant. The engineering services. to be provided are more fully described in the following Articles • .III and IV. . ARTICLE III. Upon the execution of this agreement, the engineers-shall perform the following preliminary services with reference to such filter backwash facilities: • • A. Obtain any necessary soil testing. B. Make any necessary field surveying required for the .performance of this agreement by the engineers. ~+ . . l w ~, , • • . C. Prepare construction drawings, specifications and other necessary documents completely describing the material and workmanship required to construct the proposed filter backwash system and the required procedures to be fol- • lowed for the construction of the project. Such drawings shall include a description of the materials, workmanship. and procedures for the installation of backwash reclaim, pump, the pump pit, piping, and any other related or appur- tenant facilities necessary for a complete operational filter backwash system. The working drawings and specifica- tions shall be complete in such detail as to serve as the basis for public advertisements for bids and for the contrac- tinq for the performance of the work described therein. The specifications shall include the security of the water plant during construction, maintenance of the water plant during ' construction, maintenance of the grounds of the plant and the prevention of interference with plant operations during con- ' struction. ~. • M D. Consult with the city as the drawings and specifica- tions are being prepared and submit the drawings and ". specifications to the public works department of the city for review and approval prior to the preparation of final copies for bidding purposes. E. Assist the city in the preparation of contract forms, advertisements for bids and bidding forms and assist the city in securing proposals from bidders. F. At the time that bids are received, attend the opening • of bids, assist in their tabulation, and make recom- mendations to the city as to the acceptance of bids. G. Provide at least thirty (30) sets of contract documents to be used by prospective bidders, in connection with the bidding process... ARTICLE IV. On any work shown on such working drawings and specifications for which .construction contracts are awarded, the engineers shall .provide the following-.general supervisory services: A. Provide general supervision of the work during construc- • tion. This general supervision shall include review and approval of shop drawings, review and approval of the types and kinds of material and equipment included in facilities being constructed, whether specified or unspecified, and shall include field inspection at the project site on a periodic basis by a competent.engineer•at least twice-each week. Such inspections shall be made for the purpose of securing performance by the contractors in accordance with the approved working drawings and • specifications. B. During construction, provide any additional instructions • to the contractor which may be necessary in order to interpret the drawings and specifications. C. While construction is in progress, review and certify monthly contract estimates for periodic payments. D. At the conclusion of construction, .certify to the com- pletion of the work and make a recommendation to the city for the acceptance of the work. ~ ~ -2- E. After completion of construction, provide the city with a set of as-built drawings and specifications. • .«' ARTICLE V. The city agrees to cooperate with the engineers in their performance of any engineering work provided under this agreement. In that connection the city agrees to provide the engineers with the following: A. Any records, plans, reports,.or other information in its files relevant to the work of the engineers. B. Complete access to the site for the performance of any engine~'ring work provided for in this agreement. C. Prompt and thorough consideration of all reports, sketches; drawings, specifications, estimates, pro- posals and other documents presented by the engineers and infor- mation to the engineers of-all decisions thereon within a reason- able time so as not to delay the work of the engineers. D. Advertising for bids for construction of the project, based upon proposed advertisements for bids prepared by the engineers, upon authorization by the city council. ' ARTIGLE VI. As payment for the engineering services listed in Articles III and IV of this agreement, the city will pay the engineers as follows: • A. A perceritage fee representing a percentage of the con- struction cost of the facilities shown on the drawings and specifications prepared by the engineers, with such per- ~~ centage~determired in accordance with the attached "Fig.2 - Curve B, Median Compensation for Basic Services, Expressed as a.Per- centage of Construction Cost for Projects of Average Complexity." In determining the basis for calculating the percentage fee payable to the engineers, the following provisions shall be applicable:. 1. "Construction cost of the facilities", as used in this agreement, means the total cost of all work designed or specified by the engineers for the project •but does not include any payment to the engineers or other consultants, the cost of .acquisition of any necessary sites or rights of ways, or the cost of any out-of-pocket expenses of the engineers which are reimbursable under the provisions of this agreement. 2. No deductions shall be made from the engineers' com-. - ~ pensation because of penalties, liquidated damages or other amounts withheld from payments to the contractors. :z. r,• ~ ~ _3- 3. "Construction cost of the facilities", as used in this agreement, and the time for payment of fees, shall be determined as follows: (a) If bids are received and a. contract for construction of the project is entered , into, the "construction cost of the facilities" . shall be the contract cost. If, upon completion of the contract, the actual construction cost is different from the original contract ,cost (by reason of such things as change orders and dif- ferences in actual work quantities bid on a unit price basis),-the fees shall be based upon the final actual contract cost. Ninety percent (90~) of the percentage fee shall be paid within sixty (64} days after. the city has entered into a contract for the construction of the facilities shown on the drawings and specifications and the remaining ten percent (10~) shall be paid upon the completion of construction. If a deletion is made from the project shown in the drawing~s.and.speci- fications, by .the :city, the engineers shall be paid for their services on such deleted work equal to ninety percent (900) of the percentage fee which would have been payable if the deleted work had, been constructed. (b) If bids are received but no construction contract :is entered into within thirty (30) days thereafter, or within the period during which bids may be accepted, the "construction-cost of the.. facilities" shall be the amount of the lowest res- ponsible bid, and in such event the fees shall be paid in full as to work shown on such drawings and specifications within sixty (60) days after receipt of the bids, or within the period during which bids may be accepted. In the event that no construction contract is awarded as provided in this paragraph, the engineers shall be paid ninety percent (90~) of •~he percentage fee provided for in "Fig, 2" attached. (c) In any case where only ninety percent (90$) of the basic percentage fee has been paid, as provided in this article, if the work is later constructed, the engineers shall provide supervisory services for such construction and shall receive from the city the remainder of the percentage fee, so as to bring the total fee paid to the engineers'to the percentage of the~~onstruction cost of the facilities" as shown on the attached "Fig. 2." B. In :addition to the percentage fee for engineering services the city shall reimburse the engineers for actual out-of-pocket expenses incurred for soil testing and materials quality testing where such testing is done by third parties. ARTICLE VII. If the engineers are required to perform extra services (e.g. revising drawings and specifications after they have been approved by the city or in providing services not included Within the SCOpe _4_ .. •. . of this agreement) such extra services shall be paid for on~a basis to be agreed upon in writing by the .parties at the time ineering xtra en f r l i d g o e a m . No c such extra services are ordere 1 services shall be made by the engineers, however, unless, before they are undertaken, .they .are specifically ordered in writing by the city as "extra services" and the basis for paying for them • is established by a written memorandum.. ARTICLE VIII. All records, drawings, specifications, test results and as- ' M built plans prepared by the engineers pursuant to this agreement shall become the absolute property of the city upon payment .~ therefor in accordance with the provisions of this agreement.' • P.RTICLE IX. ' - The engineers agree to undertake the work provided for in this agreement promptly upon the execution hereof, and to pros- • ecute such work to completion without undue delay. IN WITNESS WHEREOF, the parties hereto have made and executed this agreement as of the date and year first above written. CITY OF RICHFIELD • By ~ Its Mayor .. ~ By • Its Manager • ORR-SCHELEN-MAYERON & ASSOCIATES, INC. . By . Its By • ~ Its • ;~ - 5, t ~ ~ . •a • t2 ~~ t1 . r 10 ,., v . / Q. 9 . ~ . N d Q -E V . ~ ~ 7 . 6 5 . ` d ~~- .1 n 96 From ti C • o onstruc Net COSt Curare ~ • 50,000 10.05 • 100,000 9.01 . 250,000 7.81. 500,000 ~ 7.00 750,000 6.63 1,000,000 6.22 l 2,000,000 5.75.. 4,000,000 5.30 10 00 5 000 6 - . ,0 , 8,000,000 5.05. 000 4.97 000 10 { , , 2G,OOG,Gv0 4.88 - - - --- ' I , ~ I - - -- ~ ~ -{ ' ~ ^- ~ ~ I -I ' 1 1 _- ! . _ I , ~- - ! ' - - _~ I . Ii i l ~ '. O.Od 0.05 0.1 ~ 0.5 1 5 !0 50 100. . ..Net construction cost, in millions of dollars FIG. 2 - CURVE B, MEDIAN COMPENSATION FOR BASIC SERVICES, •EXPRESSED AS A PERCENTAGE OF CONSTRUCTION COST FOR . • ~ PROJECTS OF AVERAGE COMPLEXITY. ., - -15_ . - ~. , , 7'. if '. . ~'• Mf". Y1f9ry: KJ~:. r~~kF . ~ ~ Rte' ,: r ~'• t ~ _ ~,'i ~ .. ,fir. t; •.}. ~~.„~a r .. ~ ~~.- _Z li ~° aMr ~~ ^Y e1p•~~ ~,. ..ter ~ i ~ f ,< F _~ CITY OF RICHFTE-~D, MINNESOTA Office. of City Manager `Council Letter No . 1-73 mot. .~ :. Agenda June` 9, L975 -. The 'Honorable Mayor and ~. Members of the City, Council '' City. of Richfield; Gentlemen• Subject: Application fora Special Use Permit, Material Services Inc;. , ;.7720 Wentworth Avenue Request ' Mr. Erik Bentzen, ,President of Material ,Services, Tnc. , ;requests',approval 'of a special use'-permit to sell electric motor- vehicles, operate a truck rental facility and conduct an,auto service garage activity on the property at 7720 Wentworth Avenue. This re uest should be judged by the .criteria established in Section 3.33, q subd, 3, Regula ions relating to Gasoline Service Stations, ;Public Garage's and Car Sales Lots {copy a tached) . If the criteria set. out in this .subdivision are satsfied,;the special use permit should be issued. If the coalitions are not satisfied, the special use permit should not be~ issued . Background', > Building Zoning Land Data Data Requirements Parcel 150' x `1:34' 3180 sq., ft, . 12', 000 Min . Ladd 20,100 sq.ft, Setback: NA 30' 3 0' /40' side Zone/Land Use I allowed Surrounding zoning N-I Surrounding Land Use N=commercial, S-I S-commercial E-I E-MR and residential - W-I W-I - a>.~. ~ Council Letter No. 1'/3 =L- Tune 9, 1975 -~ ~ ` ~ f.~ ~- ;:~ Staff Review The staff has reviewed the application in accord with Section 3.33, ;~. ~- Subd. 3 and finds the following: - ~ ~ ' 1 . The nature of the use should not create any additional undue ~' fr ~ ~:~ ~:~E, hazards or traffic congestion at he present time. 2. The proposed usewillnot conflict with .any of the adjacent land r uses. Material Services, Inc, has leased additional space to the. north to create room sufficient to operate these businesses. This „, additional space consists of an open yard and a building to store the electric cars. The service function will.: continue to be in thee. -main garage, with major service work. sent out (see; attached site P1'an) Staff Recommendation The staff recommends this special use: permit be granted with the. stipulation that the items of the existing off-street parking :contract remain in .effect. Planning Commission ' • The planning commission reviewed the application at the May 27, 1975 regular meeting. The commission recommends the special use '.permit be issued with the stipulations that the existing off.-street parking contract remain in effect. Respectfully .submitted, ~~C:~ ~~Q ~c~~ . Wayne S . Burggraaff -City Manager WSB/eja cc: Planning,Director Public Works Director •~, ' ~o~ storage, loading, unloading or similar activities. ^ n _~?S _~ "C-2" GI;LIEP~L~.L COi!N1EP~CIllI~ DISTRIr^..T. 3.33. U•~E ~.EGULATIOi ~ FOi. ____ Subdivision 1. Permitted Uses, Iri a General commercial district, unless othercaise provided in this chapter, the folloc•~ing uses are permitted; (1) Any use permitted in an `' ~" distrrict o-r an "iIR." district upon compliance c•~ith the p-rocedu-ral recruirements for such district provided that no one-family, t~~o-family or mulL-iple-family dwelling shall be constructed in this district without first obtaining a special use permit therefor in accordance *aith provisions of Section 3.~~1. (2) Any cemmercia.l use permitted in a `°C-1" district, subject to the procedural rer~ui-r~ments contained in this section. (3) P.etail stores and shops, including soda fountains. • (~:.) Fine.ncial institutions, telephone and teleraph offices, messenger offices and professional offices. (5) Carpenter, furniture repairing and upholstery shops, book binding shops, d~-°ss mating shops, shop -repairing o-r dyeing shops, nec•~spaper and job printing establishments, electrical, tinsmithing, pluming, decorating .shops, self service laundries and outdoor advertising signs... (6) Tree trimming services provided that such services do not include .storage accumulation or lcee~i~ig o-f c•~ood or tree .trimmings on: the premises. (7) Accessory uses and structures incidental to any permitted use, but not including the open storage of eruipment or materials. Subd. ?_. Uses by Special Use Permit. The following uses shall be permitted only upon. the procurement of a spacial uae permit pursuant to Section 3.41; (1) Unde-rtalcing establishments. (?_) Any drive-in business where people a-re served in automobiles. • (3) Cutomobile camps and courts. (C,) Hotels, motels, restaurants, cafes, gasoline service. stations, service station stores, public garages, car sales lots, and theaters. No service station may be converted into a station store without a special use permit for such use issued in accordance c~ith Section 3.41 of this code. (173-21). 2-11-7<<. (S) Other business uses which are determined by the Council to be of the same general character as the uses enumerated in this section and which coill not be obnoxious or detrimental to the area in which they c•~ould be located.. Subd. 3. Regulations P.elatinh to Gasoline Service Stations, Public Garages and Car. Sales Lots. ~ special use permit for a gasoline service station, a public garage or a car sales lot shall not 'oe granted unless the council finds that the proposed use c•~ill be in substantial compliance with the following standards: (a) The use site t-gill not abut a lot which is in an "R" district. For the purposes of this paragraph,. a lot cahich merely adjoins the use site at one corner c~~i11 not be deemed to abut the-site. (b) The use call not create undue traffic hazards or traffic congestion by reason of the turning movements which vehicles would. make in entering or leaving the site. (c) ,No driveway, at the point it crosses the property line of the site will be caithin 40 feet of an intersection. An "intersection" as used in this paragraph means the point of intersection of the extended curb lines if. the curbs on the near side of the site, and measurement shall be along such extended curb lines, • 67 2-11-74 """~ (d) The station or ..garage will not display any banners, noisy ribbons or similar attention-distracting or visibility-.obscuring devices in the area in front of building setback lines. (e) The minimum frontage on any street will be 120 feet and the minimum area of the site will be 12,000 square feet for a station with lour . pumps or less; and ,stations with more pumps will have sufficient additional frontage area to provide equivalent and sufficient space for servicing vehicles, for off-street parking, for safe vehicular approaches into the station, and for good visibility for pedestrians and drivers. (f) No driveway will be flared outward on the boulevard in such a way as to encroach upon the boulevard of adjacent property. (g} The station or garage will comply with the. off-street parking, sign construction and ,other regulations of the city. (h) Any required buffer or screening area will be so constructed as to obstruct headlight beams of automobiles on the station property from beaming onto adjacent residential-property. (i) Pump islands will not be so close to street or adjacent progeny lines as to create the likelihood of encroachment by vehicles upon street right-of-way, sidewalk areas or adjacent property, (j) Only one permanent detached ground display sign, pddestal type may be erected on the street frontage at or near the prcperty lin® adjacent to the street, except that if the frontage Q~ G~xe. ~s~yee:G .:is in .excess -of 150 feet, two such signs may be allowed by the council on such frontage, subject to any other applicable sign regulation. (~.)}. AlI exterior lighting will be so designed, placed and operated as not to be a nuisance ..o adjacent properties. (1) If the station or garage is to be located in a shopping center or other integrated development, it will-be in architectural harmony with the rest of the center or development. • (m) The station or garage will not provide for the outdoor operation of lubrication equipment, hydraulic-lifts or service pits, or the outdoor display of merchandise; but-the outside underground storage of gasoline and other petroleum products between pumps, or the temporary display of merchandise within 4 feet of the station building is permitted, . (n) If the station or garage is .not to be. located on a county road or state highway,~i shall-mot be operated between the hours of 11:00 p.m. and 6:00 a.m: of tlie' following day. (o) Y€ the site is at an intersection, provision will be made for an unobstructed area on the, site, adjacent to and within 50 feet of the inter section, free.of vehicles, signs (other than a pedestal sign), displays or other materials which-tend to obstruct intersection visibility. Subd. 4. Regulations Relating:to Hotels, Motels, Restaurants and Cafes. A special use permit. shall not be granted for a hotel, motel,. restaurant or cafe unless the council finds that the proposed use will be in substantial compliance with the following standards: (a) The use will not create undue traffic hazards or traffic congestion either on the public streets adjacent to the site or on the parking areas on or adjacent to the .site or on streets adjacent to the site unto which traffic to or from the site is channeled. (b) Adequate provision will be made, through the use of building set- : backs, buffer areas, screening, and exterior treatment or placement of the building an the site to avoid noise, glare, fumes, dust, and any other sources of nuisance or annoyance to adjacent properties. '". 68 3/23/70 _ " v 66~ ~ ~ ... m X c ~ ~' i° °_ z 24~ W a ~ • ~ ~ ~ ~ ( ~o o ~ `~D CD m o r m ~° ,o . ~ "t 3 .-P ~ H ~ ~ (D t~ G 'On m G~ ~ ~ n .~ a N O ' ~ z 1 , i ga - ~ F ~. 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E~ ~°"~ ~ ^ !2 .:~ -• ~ i t ~. ~ f ~ as ~ `~. f..J ~ a ~' ~ ~' -. 211 4 rr b ~~ ~ (`(~.e ~ C_~ a Q U t ~ ~ ~. ~ a ~ ~ ~ :. ~~ ~ ~ P. r} `n _~ :. . o ~ -~+- ,-- _ (~ Lt~~, Q' .,S a' 9 f ~ r; sdy~, .~ '';~ %" -~ 3~ ~ (''~ ~ 'gy`p 4 ~ J w ~ ee~ r ~ ~ ! rl'f / ~' ~ ~ 4~ c " ~~ i2 5` l_.J t~ ~ ~ ~ ~. w 1 ~"' "~ _ / ~ 4....+ m M seams` q _ 444.JJi ~ M ~'~ ~ 3 ~ ~~• ....w» a~ s _ jt# p ~~ ~ ~ry~~ ~~ ~. ~~ ~~ ~1 `~~ -~ -~~ ~ ao ,, __ _ _,..Y~---t~-'-.._'.~' - ~ EXISTING LAND USE ~ ry _---'_'' ~ .~.--,.--.: ~nrr F .. SITE -'.~ _.___..__., .. __ ._ :. ~ - ; ,. LOCATION F. ~ , , , . _ ,a-~-•~---~ ~~ ~ r. . , „• r. . .. -,.. -: ' ~` ,, 7720WENTWORTHAVENUE ^'~ ~iE ~ ~ ~! a it t~ ~ i~ ~5 iw c.~ ~.: IJ id ~.w~ ~~~ ~~~~~~~ ~~~, ~ } 1 ii:.i !r3 ~ ~ t~! ~ ~:a/ ~_9 C'~ `""1 r`,: i~c~~`~~ MINNEAPOLIS, MINNESO TA 55423 TELEPH ONE (612) 861-7283 I~Ir. Herb Y,iel City of Richfield .. 6700 Portland Avenue Richfield, MN 55423 Dear Herb: May 7, 1975 As you are a~~aare, tire opened our business in Richfield in 1971 as a sales and service facility for Dico Boorn products. This building industry oriented business has been our .main endeavor. As you are also aware, the building industry as a whole has been suffering for the past-.two years and our business started to drop drastically in dollar volu~-ne. In 1972, we sold 45 units, in _1973 we sold 29 units and in 1974, 19 ~,~nits. For 1975, t~~e have .sold 5 to date.. As our. business has declined z,re have had to look at other avenues . for profit dollars. We added the U--Cart Concrete System in 1973 after it was approved by the City of Richfield and it has proven to be a benefit to the community as the residents have used the service, as has the city. ~ . Last winter we looked again for other avenues for profit dollars and decided to become a distributor for an electric . car called-.the CitiCar, manufactured by Sebring-Vanguard,-Inc. .~ of Sebring, Florida. These units arrived in February and to date we have sold 3 of them. So, you can most certainly se~,..it is not a business similar to the standard automotive dealer. You have asked us to apply for a special permit to :sell these vehicles. This vae are about to do. ~~ The. Hertz Corporation has approached us to become a rental, leasing agent for their trucks on a daily, monthly and long term basis. .They are planning on establishing 3 terminals of ` ~`~ .~ ~,:: `~ Mr.-Herb Kiel Page 2 operation in the Twin City area; one in North Mpls., one in St. Paul, and one in the South. Suburban area. We are asking fora special use permit for our properties so-that we can sell, service and rent or lease equipment far the aforementioned products. We have made arrangements for additional space adjacent to our yard, a sketch of which is included. This will relieve our present yard of storage for used equipment. Our electric cars will be moved into a garage, under cover, leaving our yard open for .storage of ten to twelve Hertz vehicles. The Hertz people feel that. we should not have more than 5 trucks in our yard, at any time,. after our first month of operation. Trie City of Richfield must recognize that we are endeavoring . to keep our employees working on a steady basis and the-only way for us to do this, in a "trying" economy, is to add . additional businesses to recover the losses in dollar volume on other lines. We have been a good taxpayer to the city „ and have abided by the laws and have paid all the special fees necessary for us to operate in this city. We feel that the special use permit we are requesting is not out of the ordinary for the property which we own and operate. Our zoning is industrial. . Yours very truly, ~ .> ~ Erik.Bentzen President . EB : pb Enclosure ~ . i '. - ".; - ~ 4 RICHFIELD PLAI~~IVING CONi~1ISSI0N MINUTES MEMBERS PRESENT: Chairman Lien, Commissioners Ketcham, Teske, I-~elmberger, Lindgren, Ertman, Anderson, Susag and Ulrich .(arrived 8:40). STAFF PRESENT: Richard C. Krier, Planning Director; Janice Berg, . Secretary; Mark Hendrickson, Associate. Planner. APPROVAL OF MINUTES: M/Susag, SjLindgren, to approve the minutes of the April 22, 1975 meeting. D4otion carried 8 - 0. Item #1, Special Use .The Planning Commission received the staff report regarding Permit 7720 Wentworth Avenue South the special use permit. ` The. applicant Mr. Erik Bentzen appeared before the Planning. Commission in favor of the special use permit. M/Anderson, S/Susag, to close the hearing. Motion carried M/Anderson, S!Teske, to recommend to the city council the ~ecial use permit be granted-with the stipulation that • t t ki rac ng con the items of the existing off-street par remain in effect. A4otion carried 8-0. .Item #Z, Bikeways Deferred to June 10, 1975, special-meeting. Item #3, Capital The staff reviewed the goals and timetable for the Capital Program Timetable and Goals $ Policies Program. The staff distributed a timetable for the Capital Program. Commissioners Teske and Helmberger presented the revision by their committees, on their section of the goals and policies. It tivas decided that each committee would submit a rough draft of their revisions to staff by June 10, 1975, and would defer this item until the June 24, 1975, Planning Commission meeting. Item #4, Subcommittee Commissioner Ertman presented a progress report on the on zoning subcommittee on zoning. By the later part of June the subcommittee .should be able to present a full report to the Planning. Commission. ~... ~ CITY OF RICHFIELD, MINNESOTA -Office of .City Manager Council Letter No . 17 2 , Agenda June 9, 1975 The Honorable Mayor and 1Vlembers of the City .Council ~ ~~``' City of Richfield ,: Gentlemen:: 'Sub'ject: Authorization to Call for Bid Ori the June 9, 1975 ,city council agenda there is an item providing -for _ city councl_au"thorizaton to call for bids on three cash registers. These regis- ters are to be used in Richfield's third liquor store for. processing. sales trans- actions. The city currently:possesse National Cash Regis-ter (NCR) registers at the Cedar and,Lyndale stores. It is anticipated that three cash registers will be sufficient for: the anticipated sales volume in the third store. Each of the cash registers we currently possess has data processing capabilities. through paper punch tape. It is, therefore,. important that the. machines to be purchased possess 'the same type of keyboard, operating sequence, and paper punch ;format. For-this reason, only one company may be able to bid these items (i,e. NCR). We are, however, ,sending .'specifications to two other register man- ufacturers to allow them- an opportunity to bid. It ~is essential -that the council authorize this call for bids at this meeting... The staff has leaxned that the .delivery time for the 'registers we seek can be a s much as five months. To expedite matters, the staff will receive bids on these ' items on June 23, 1975 and a request for bid award will appear on that agenda. It is not anticipated that extensive analysis will be necessary, and the bid award should be routine . It is-recommended that the council approve this authorization to call. for-bids. Respectfully submitted, Wayne S. Burggraaff ~ City Manager cc:. Liquor Store Manager . Finance- Director ` WSB/eja ,` i ,