01-22-2019 Regular AgendaR EG U LAR C IT Y C O U N C IL MEET IN G
R IC H F IE L D MU N IC IPAL C E N TE R, C O U N C IL C H AMB E R S
J AN U ARY 22, 2019
7:00 P M
IN TR O D U C TO RY P R O C E E D IN G S
C all to order
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
P ledge of A llegiance
A pproval of the minutes of the: (1) S pecial C ity C ouncil work session of January 3, 2019; (2) C ity C ouncil meeting of
J anuary 8, 2019; and (3) S pecial C ity C ouncil work session of J anuary 12, 2019.
P R E S E N TATIO N S
1.P roclamation: B lack History Month in the C ity of Richfield
2.P olice D epartment Awards:
2018 Officer of the Year D ylan S chultz
C O P Officer of the Year Miranda S oldow
Traffic S afety Officer of the Year Nicholas S chipp
C O U N C IL D ISC U SSIO N
3.Hats Off to Hometown Hits
AG E N D A APPR O VAL
4.A pproval of the A genda
5.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A .C onsideration of the adoption of a resolution supporting hazard mitigation planning efforts and adopting the
Hennepin C ounty A ll-Hazard Mitigation P lan.
S taff Report No. 12
B .C onsideration of the approval for a Temporary On-S ale Intoxicating L iquor license for the B lessed Trinity
C atholic S chool, located at C hurch of S t. Richard, 7540 P enn Avenue S outh, for their 2019 S no*ball D ance
taking place F ebruary 9, 2019.
S taff Report No. 13
C .C onsideration of the approval of a Temporary On-S ale Intoxicating L iquor license for the C hurch of S t.
P eter, located at 6730 Nicollet Avenue S outh, for their Ham B ingo event taking place on March 30, 2019.
S taff Report No. 14
D .C onsideration of the approval of a Temporary On-S ale Intoxicating L iquor license for the C hurch of S t.
P eter, located at 6730 Nicollet Avenue S outh, for their S paghetti D inner event taking place on F ebruary 10,
2019.
S taff Report No. 15
E .C onsideration of the approval of the continuation of an agreement with the C ity of B loomington for the
provision of public health services for the C ity of Richfield for 2019.
S taff Report No. 16
F.C onsideration of the approval of a D eclaration of C ovenants related to the use of C ity property by C P II
D evelopment, L L C for the construction of a public pocket park at approximately 63rd S treet E ast and
Richfield P arkway.
S taff Report No. 17
G.C onsideration of the approval of the first reading of an ordinance amending S ection 300 of the Richfield
C ity C ode to formally establish the offices of C ity Treasurer and C ity C lerk.
S taff Report No. 18
H.C onsideration of the adoption of a resolution supporting a grant application to the Minnesota D epartment of
E mployment and E conomic D evelopment for the C edar P oint II Housing redevelopment project.
S taff Report No. 19
6.C onsideration of items, if any, removed from C onsent C alendar
R E S O L U T IO N S
7.C onsideration of the adoption of a resolution accepting grants and donations received by the Richfield Recreation
S ervices D epartment in 2018 and authorizing the Recreation S ervices D epartment to administer the funds in
accordance with any applicable grant agreements and terms prescribed by donors.
S taff Report No. 20
O T H E R B U S IN E S S
8.C onsideration of appointments to C ity advisory commissions.
S taff Report No. 21
C IT Y MAN AG E R’S R E P O R T
9.C ity Manager's Report
C LAIMS AN D PAYR O L LS
10.C laims and P ayrolls
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
11.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
January 3, 2019
CALL TO ORDER
The work session was called to order by Council Member Regan Gonzalez at 6:00 p.m. in the
Babcock Room.
Council Members Maria Regan Gonzalez; Edwina Garcia; Mary Supple; and Simon Trautmann.
Present:
Staff Present: Katie Rodriguez, City Manager.
Item #1
MEET WITH CITIZEN APPLICANTS SEEKING APPOINTMENT TO THE HOUSING
AND REDEVELOPMENT AUTHORITY AND ECONOMIC DEVELOPMENT
AUTHORITY.
The City Council held meetings with seven applicants for appointment to Housing and
Redevelopment Authority and Economic Development Authority:
Dan Kitzberger
Pat Elliott
Gary Ness
Gordon Hanson
Catherine Ragozzino
Erin Rykken
Gordon Vizecky
ADJOURNMENT
The work session was adjourned by unanimous consent at 8:09 p.m.
Date Approved: January 22, 2019
_____________________________
Maria Regan Gonzalez
Mayor
_____________________________ ____________________________
Jared Voto Katie Rodriguez
Executive Aide/Analyst City Manager
CALL TO ORDER
The meeting was called to order by Mayor Pro Tempore Regan Gonzalez at 7:00 p.m. in the
Council Chambers.
Council Members Maria Regan Gonzalez; Edwina Garcia; Mary Supple; and Simon Trautmann.
Present:
Staff Present: Katie Rodriguez, City Manager; Mary Tietjen, City Attorney; Pam Dmytrenko,
Administrative Services Director/Assistant City Manager; Elizabeth VanHoose,
City Clerk; Chris Regis, Finance Director; John Stark, Community Development
Director; Neil Ruhland, Media Coordinator; and Jared Voto, Executive
Aide/Analyst.
OATH OF OFFICE OF RICHFIELD CITY COUNCIL MEMBER, MARY SUPPLE
City Clerk VanHoose administered the oath of office to Council Member Supple.
OATH OF OFFICE OF RICHFIELD MAYOR, MARIA REGAN GONZALEZ
City Clerk VanHoose administered the oath of office to Mayor Regan Gonzalez.
Mayor Regan Gonzalez thanked those in attendance and the entire community for their
support and spoke about the history of Richfield, the community coming together, setting the tone and
vision for the future of Richfield , and her priorities as Mayor.
OPEN FORUM
Debbie Goettel, 6525 James Ave, spoke regarding the historic events occurring in our
communities.
Luz María Frías, 498 Owasso Hills Drive, Roseville, recognized the City Council’s leadership
and Mayor’s vision for Richfield .
Council Members congratulated their newly sworn-in Council Member and Mayor and spoke of
the work they have done together and will continue to do in the future.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 8, 2019
Council Meeting Minutes -2- January 8, 2019
PLEDGE OF ALLEGIANCE
Mayor Regan Gonzalez led the Pledge of Allegiance.
Council Members briefly recessed to thank their constituents in attendance.
APPROVAL OF MINUTES
M/Supple, S/Garcia to approve the minutes of the: (1) Special City Council work session of
December 11, 2018; (2) Special concurrent City Council, Planning Commission, and Transportation
Commission work session of December 11, 2018; (3) Regular City Council meeting of December 11,
2018; and (4) Special City Council meeting of December 14, 2018.
Motion carried 4-0.
Item #1
COUNCIL DISCUSSION
Hats Off to Hometown Hits
Council Member Garcia remembered former Richfield Council Member and Mayor Loren Law
who passed away recently. Sh e also remembered Carolyn Engel King and her contribution to the city.
She spoke regarding the Richfield Winter Farmers Market on February 11 at 3 p.m. at the Community
Center; on February 12 from 12 to 4 p.m. at Richfield History Center is an open house celebrating the
history center; on February 19 from 9 to 10:30 a.m. the League of Women Voters’ is hosting a
Candidates Forum at City Hall for City Council Ward 3; on January 20 at 3 p.m. at the Wood Lake
Nature Center is fireside stories; and Friends of the Richfield Bandshell are continuing to sell
“community builders” bricks to fundraise.
Council Member Supple spoke regarding the City receiving a Local Government Innovation
Award from the Humphrey School of Public Affairs for the City’s efforts to strength the Richfield
apartment communities and thanked the community for supporting 240 sixth graders to going to Eagle
Bluff Environmental Learning Center January 15-18.
Council Member Trautmann recognized the Richfield fire fighters for their service, noting that
four fire fighters had minor injuries from a recent fire in the city, and again thanked them for all they
do.
Mayor Regan Gonzalez also thanked the Richfield fire fighters and thanked the community for
stepping up and assisting the family that was impacted by the fire at their home. She spoke regarding
the opportunity to have an excellent dinner with Richfield fire fighters and get to know them more; and
the Richfield Arts Commission is looking for poems (up to 20) to be sandblasted into the sidewalk
along east 66th Street, submittals are due February 14 at 3 p.m.
Item #2
APPROVAL OF THE AGENDA
M/Trautmann, S/Garcia to approve the agenda.
Council Meeting Minutes -3- January 8, 2019
Motion carried 4-0.
Item #3
CONSENT CALENDAR
City Manager Rodriguez presented the consent calendar.
A. Consideration of the adoption of a resolution designating an official newspaper for 2019. (S.R.
No. 1)
B. Consideration of the adoption of resolutions designating official depositories for the City of
Richfield for 2019, including the approval of collateral. (S.R. No. 2)
C. Consideration of the adoption of a resolution authorizing the use of credit cards by City
employees otherwise authorized to make purchases on behalf of the City. (S.R. No. 3)
D. Consideration of the approval of a designation of an Acting City Manager for 2019. (S.R. No.
4)
E. Consideration of the adoption of a resolut ion appointing election judges for the February 12,
2019 Special Election. (S.R. No. 5)
M/Regan Gonzalez, S/Supple to approve the consent calendar.
Motion carried 4-0.
Item #4
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #5
PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF A
TRANSITORY ORDINANCE VACATING A RIGHT-OF-WAY EASEMENT ON
PROPERTY AT 1401 76T H STREET WEST (SEVEN HILLS ACADEMY). (S.R.
NO. 7)
Council Member Garcia presented Staff Report No. 7 and opened the public hearing.
M/Garcia, S/Trautmann to close the public hearing.
Motion carried 4-0.
M/Garcia, S/Supple to approve a transitory ordinance vacating a portion of a right -of-way
easement on property at 1401 76th Street West (Seven Hills Academy).
Motion carried 4-0.
Item #6
CONSIDERATION OF THE DESIGNATION OF A MAYOR PRO TEMPORE FOR
2019. (S.R. NO. 8)
Council Meeting Minutes -4- January 8, 2019
Mayor Regan Gonzalez presented Staff Report No. 8.
M/Regan Gonzalez, S/Trautmann to approve designation of Council Member Garcia as Mayor
Pro Tempore for 2019.
Motion carried 4-0.
Item #7
CONSIDERATION OF THE CITY COUNCIL'S APPROVAL OF THE MAYOR'S
APPOINTMENTS OF HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
COMMISSIONERS. (S.R. NO. 9)
Mayor Regan Gonzalez presented Staff Report No. 9.
M/Regan Gonzalez, S/Garcia to approve the appointment of Pat Elliott as HRA Commissioner
with a term expiring November 12, 2023 and appointment of Council Member Mary Supple and Mayor
Maria Regan Gonzalez as HRA Commissioners with terms expiring at the end of their respective
current terms on the Richfield City Council.
Motion carried 4-0.
Mayor Regan Gonzalez commented on the difficult decision the selecting a citizen for
appointment and the great opportunity the Council had with meeting so many qualified candidates.
Item #8
CONSIDERATION OF DESIGNATING REPRESENTATIVES TO SERVE AS THE
2019 LIAISONS TO VARIOUS METROPOLITAN AGENCIES AND CITY
COMMISSIONS. (S.R. NO. 10)
Mayor Regan Gonzalez presented Staff Report No. 10.
M/Regan Gonzalez, S/Supple to designate City Council liaison appointments to various
metropolitan agencies and City commissions for 2019.
Motion carried 4-0.
Item #9
DISCUSSION REGARDING CITY COUNCIL ATTENDANCE AT THE 2019
NATIONAL LEAGUE OF CITIES (NLC) CONFERENCES AND THE UNITED
STATES CONFERENCE OF MAYORS' 87TH WINTER MEETING. (S.R. NO. 11)
Mayor Regan Gonzalez presented Staff Report No. 11.
M/Supple, S/Trautmann to approve Mayor Maria Regan Gonzalez to attend the January 23 -
25, 2019, United States Conference of Mayors' 87th Winter Meeting in Washington, D.C.
Motion carried 4-0.
Item #10
CITY MANAGER’S REPORT
Council Meeting Minutes -5- January 8, 2019
City Manager Rodriguez thanked staff for their assistance in her first few days. She asked the
City Council for their preference on changing the date of the first meeting in February, since the
normal date on Tuesday, February 12, is the date of the special election.
Council Member agreed with a date of Monday, February 11 for the special meeting.
City Manager Rodriguez also proposed holding a special meeting on Friday, February 15 to
canvass the election and also host the legislative breakfast.
Council Members agreed they were available that day.
Item #11
CLAIMS AND PAYROLLS
M/Garcia, S/Trautmann that the following claims and payrolls be approved :
U.S. Bank 12/25/18
A/P Checks: 273572 - 274033 $ 1,545,177.32
Payroll: 141625 - 141940 ; 43029 637,155.40
TOTAL $ 2,182,332.72
U.S. Bank 01/08/19
A/P Checks: 274034 - 274354 $ 1,915,978.63
Payroll: 141941 - 142259 ; 43030 - 43031 684,986.25
TOTAL $ 2,600,964.88
Motion carried 4-0.
OPEN FORUM
None.
Item #12
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:12 p.m.
Date Approved: January 22, 2019
Maria Regan Gonzalez
Mayor
Jared Voto Katie Rodriguez
Executive Aide/Analyst City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
January 12, 2019
CALL TO ORDER
The work session was called to order by Mayor Regan Gonzalez at 8:00 a.m. in the Babcock
Room.
Council Members Maria Regan Gonzalez, Mayor; Edwina Garcia; Mary Supple; and Simon
Present: Trautmann.
Item #1
MEETINGS WITH APPLICANTS OF THE CITY’S ADVISORY COMMISSIONS
The City Council held meetings with the following applicants for appointment to City Advisory
Boards and Commissions:
Marco Lanz Daniel Duvelius Aaron Lissarrague
Lisa Elliott Michele Thompson David Tufford
Jeff Wright Rebecca Case Debbie Eng
Lisa Rudolph Ken Severson Chelsea Knauf
Dan Edgerton Raye Black James Fleming
Alex Farrell Logan Thein Gary Ness
Jeffrey Bruzek Husniyah Bradley Jerome Plagge
Peter Lavin Dorothy Piram Susan Rosenberg
Dan Smieja Kris Anderson Kevin Wendt
Todd Diede Tasha Ostendorf Benjamin Sunderlin
Katherine Goodemote Kristine Klos Adam Alaihaimier
Joseph Miller
ADJOURNMENT
The work session was adjourned by unanimous consent at 4:10 p.m.
Date Approved: January 22, 2019
Maria Regan Gonzalez
Mayor
Jared Voto Katie Rodriguez
Executive Aide/Analyst City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.A.
STAFF RE P ORT NO. 12
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jay A . Henthorne, D irector of P ublic S afety/C hief of P olice
D E PA RTME NT D IRE C TO R RE V IE W: Jay A . Henthorne, D irector of P ublic S afety/C hief of P olice
1/15/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the adoption of a resolution supporting hazard mitigation planning efforts and
adopting the Hennepin County All-Hazard Mitigation Plan.
E X E C UT IV E S UM M ARY:
The City of Richfield has participated in the Hazard Mitigation planning process as established under the
Disaster Mitigation Act of 2000. The Act, as part of the planning process, requires public involvement and
local coordination among neighboring local units of government and businesses. The Hennepin County All-
Hazard Mitigation Plan (the "Plan") includes a risk assessment including past hazards, hazards that threaten
the County, an estimate of structures at risk, a general description of land uses and development trends. The
Plan includes a maintenance or implementation process including plan updates, integration of the plan into
other planning documents, and how Hennepin County will maintain public participation and coordination. The
Plan will make the county and participating jurisdictions, including the City of Richfield, eligible to receive
FE MA Hazard Mitigation assistance grants.
The Plan is over 200 pages and portions of it are not public; therefore, it is not included here as an
attachment. A copy is available for review at the Public Safety Department.
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution supporting hazard mitigation planning efforts and adopting the
Hennepin County All-Hazard Mitigation Plan.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The Plan is a guide for all communities that have participated in the preparation of the Plan, and
the preparation of it fulfills the requirements of the Federal Disaster Mitigation Act (D MA 2000) as
administered by the Minnesota Department of Homeland Security and Emergency Management
(HS E M) and the Federal Emergency Management Agency (FE MA). Hazard mitigation is any
action taken to permanently reduce or eliminate long-term risks to people and their property from
the effects of hazards. Natural hazards come in many forms, including: tornadoes, floods, severe
storms, drought, earthquakes, winter storms, or dam failures resulting from natural disaster crises.
Communities can take steps to prepare and implement mitigation techniques for almost any type
of hazard that may threaten its citizens, businesses and institutions.
All county and municipalities adopting this plan will be eligible to receive F E MA hazard mitigation
assistance grants.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Section 409 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law
93-288 as amended), Title 44 C FR, as amended by Section 102 of the Disaster Mitigation Act of
2000, provides the framework for state and local governments to evaluate and mitigate all natural
hazards as a condition for receiving Federal disaster assistance. A major requirement of the law is
the development of a local natural hazard mitigation plan.
The Hennepin County Multi-J urisdictional All-Hazards Mitigation Plan has been reviewed by
F E MA, has met all the criteria and has been given an “approved pending adoption” status.
C.C R IT IC AL T IMIN G IS S U E S:
All municipalities must approve the Plan so that it can go before the Hennepin County Board for
approval.
D.F IN AN C IAL IMPAC T:
All county and municipalities adopting this plan will be eligible to receive F E MA hazard mitigation
assistance grants.
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION SUPPORTING HAZARD MITIGATION
PLANNING EFFORTS AND ADOPTING THE HENNEPIN
COUNTY ALL-HAZARD MITIGATION PLAN
WHEREAS, the City of Richfield has participated in the hazard mitigation
planning process as established under the Disaster Mitigation Act of 2000; and
WHEREAS, the Act establishes a framework for the development of a multi-
jurisdictional County Hazard Mitigation Plan; and
WHEREAS, the Act as part of the planning process requires public involvement
and local coordination among neighboring local units of government and businesses;
and
WHEREAS, the Hennepin County Plan includes a risk assessment including past
hazards, hazards that threaten the County, an estimate of structures at risk, a general
description of land uses and development trends; and
WHEREAS, the Hennepin County Plan includes a mitigation strategy including
goals and objectives and an action plan identifying specific mitigation projects and
costs; and
WHEREAS, the Hennepin County Plan includes a maintenance or
implementation process including plan updates, integration of the plan into other
planning documents and how Hennepin County will maintain public participation and
coordination; and
WHEREAS, the Plan has been shared with the Minnesota Division of Homeland
Security and Emergency Management and the Federal Emergency Management
Agency for review and comment; and
WHEREAS, the Hennepin County All-Hazard Mitigation Plan will make the
county and participating jurisdictions eligible to receive FEMA hazard mitigation
assistance grants; and
WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the
planning process may choose to also adopt the County Plan.
NOW, THEREFORE, BE IT RESOLVED that the City of Richfield supports the
hazard mitigation planning effort and wishes to adopt the Hennepin County All-Hazard
Mitigation Plan.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
January, 2019.
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.B.
STAFF RE P ORT NO. 13
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
1/8/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval for a Temporary On-Sale Intoxicating Liquor license for the Blessed
Trinity Catholic School, located at Church of St. Richard, 7540 Penn Avenue South, for their 2019
Sno*ball Dance taking place February 9, 2019.
E X E C UT IV E S UM M ARY:
On December 14, 2018, the City received application materials for a Temporary On-Sale I ntoxicating Liquor
license for the Blessed Trinity Catholic School, located at Church of St. Richard, 7540 Penn Avenue
South, for their 2019 Sno*ball Dance taking place February 9, 2019. They will serve intoxicating liquor, wine
and 3.2 percent malt liquor from 6:00 p.m. to 10:00 p.m. on Saturday, February 9, 2019, only.
They will provide food and snacks for dinner. The Blessed Trinity Catholic School has contacted food
sanitarians from the City of Bloomington to ensure proper food handling practices are followed.
The Director of Public Safety has reviewed all required information and documents and has found no basis
for denial.
The City Council has previously granted this license in conjunction with this event.
RE C O M M E ND E D AC T I O N:
By motion: Approve issuance of a Temporary On-Sale Intoxicating Liquor license for the Blessed
Trinity Catholic School, located at Church of St. Richard, 7540 Penn Avenue South for their 2019
Sno*ball Dance taking place February 9, 2019.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The applicant has satisfied the following requirements for the issuance of this license:
The required licensing fee has been paid.
Proof of liquor liability insurance has been provided showing the Catholic Mutual Relief
Society of America affording the coverage.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City Code Section 1202.05 requires all applicants to comply with all of the provisions of
this code, as well as the provisions of Minnesota Statute Chapter 340A.
C.C R IT IC AL T IMIN G IS S U E S:
The event takes place on February 9, therefore consideration of the license is required at the City
Council's J anuary 22 meeting.
D.F IN AN C IAL IMPAC T:
The required licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could deny the approval of the Temporary On- Sale I ntoxicating Liquor license for the
Blessed Trinity Catholic School. This would mean the applicant would not be able to serve intoxicating
liquor, wine or 3.2 percent malt liquor; however, Public Safety has not found any basis for denial.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Blessed Trinity Catholic staff has been notified of the date of this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.C.
STAFF RE P ORT NO. 14
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
1/8/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a Temporary On-Sale Intoxicating Liquor license for the Church of St.
Peter, located at 6730 Nicollet Avenue South, for their Ham Bingo event taking place on March 30,
2019.
E X E C UT IV E S UM M ARY:
On December 18, 2018, the City received application materials for a Temporary On-Sale I ntoxicating Liquor
license for the Church of St. Peter, located at 6730 Nicollet Avenue South, for their Ham Bingo event
taking place on March 30, 2019. They will serve intoxicating liquor, wine and 3.2 percent malt liquor from 5:30
p.m. to 9:00 p.m. on Saturday, March 30, 2019.
They will serve a hot meal and snacks for dinner. The Church of St. Peter has contacted food sanitarians
from the City of Bloomington to ensure proper food handling practices are followed.
The Director of Public Safety has reviewed all required information and documents and has found no basis
for denial.
RE C O M M E ND E D AC T I O N:
By motion: Approve issuance of a Temporary On-Sale Intoxicating Liquor license for the Church of St.
Peter, located at 6730 Nicollet Avenue South for their Ham Bingo event taking place on March 30, 2019.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The applicant has satisfied the following requirements for the issuance of this license:
The required licensing fee has been paid.
Proof of liquor liability insurance has been provided showing the Catholic Mutual Relief
Society of America affording the coverage.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City Code Section 1202.05 requires all applicants to comply with all of the provisions of
this code, as well as the provisions of Minnesota Statute Chapter 340A.
C.C R IT IC AL T IMIN G IS S U E S:
There are no critical timing issues.
D.F IN AN C IAL IMPAC T:
The required licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could deny the approval of the Temporary On-Sale I ntoxicating Liquor license for Church
of St, Peter. This would mean the applicant would not be able to serve intoxicating liquor, wine or 3.2
percent malt liquor; however, Public Safety has not found any basis for denial.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Church of St. Peter staff has been notified of the date of this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.D.
STAFF RE P ORT NO. 15
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
1/8/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a Temporary On-Sale Intoxicating Liquor license for the Church of St.
Peter, located at 6730 Nicollet Avenue South, for their Spaghetti Dinner event taking place on February
10, 2019.
E X E C UT IV E S UM M ARY:
On December 18, 2018, the City received application materials for a Temporary On-Sale I ntoxicating Liquor
license for the Church of St. Peter, located at 6730 Nicollet Avenue South, for their Spaghetti Dinner event
taking place on February 10, 2019. They will serve intoxicating liquor, wine and 3.2 percent malt liquor from
5:30 p.m. to 9:00 p.m. on Sunday, February 10, 2019.
They will serve a hot meal and dessert for dinner. The Church of St. Peter has contacted food sanitarians
from the City of Bloomington to ensure proper food handling practices are followed.
The Director of Public Safety has reviewed all required information and documents and has found no basis
for denial.
RE C O M M E ND E D AC T I O N:
By motion: Approve the issuance of a Temporary On-Sale Intoxicating Liquor license for the Church of
St. Peter, located at 6730 Nicollet Avenue South for their Spaghetti Dinner event taking place February
10, 2019.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The applicant has satisfied the following requirements for the issuance of this license:
The required licensing fee has been paid.
Proof of liquor liability insurance has been provided showing the Catholic Mutual Relief
Society of America affording the coverage.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City Code Section 1202.05 requires all applicants to comply with all of the provisions of
this code, as well as the provisions of Minnesota Statute Chapter 340A.
C.C R IT IC AL T IMIN G IS S U E S:
The event takes place on February 10, therefore consideration of the license is needed at the City
Council's J anuary 22 meeting.
D.F IN AN C IAL IMPAC T:
The required licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could deny the approval of the Temporary On-Sale I ntoxicating Liquor license for the
Church of St. Peter. This would mean the applicant would not be able to serve intoxicating liquor, wine
or 3.2 percent malt liquor; however, Public Safety has not found any basis for denial.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Church of St. Peter staff has been notified of the date of this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.E.
STAFF RE P ORT NO. 16
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
1/8/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the continuation of an agreement with the City of Bloomington for the
provision of public health services for the City of Richfield for 2019.
E X E C UT IV E S UM M ARY:
The City of Richfield has had a public health contract with the City of Bloomington to provide public health
services on Richfield's behalf for 41 years. The 2019 contractual agreement with Bloomington requires City
Council approval and reflects an approximate 3% increase over the 2018 contract amount.
RE C O M M E ND E D AC T I O N:
By motion: Approve the continuation of the agreement with the City of Bloomington for the provision
of public health services for the City of Richfield for 2019.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
I n 1977, the State of Minnesota enacted the Community Health Services Act which transferred
the responsibility for the administration of public health programs to local jurisdictions. The State
also provided funds for the program and encouraged local jurisdictions to increase the efficiency
of their programs by grouping together whenever it made sense to do so. Richfield entered into a
contractual agreement with Bloomington at that time and the program has been administered
under a contract with them since. The Act was revised in 2003 and is now referred to as the Local
Public Health Act.
The contract amount for providing public health services in 2019 reflects an approximate 3%
increase over the 2018 contract amount. The contract amount for 2019 is $255,085; with the 2018
contract amount having been $247,656.
I n 2004, changes were made to the Public Health Act at the State level to make reporting,
accountability, and record keeping more efficient. Those changes also "regrouped" a large
number of funding sources into one, which gives more personalization of the funds for the best
specific user of the dollars within the community to be used in conjunction with subsidy guidelines.
I t is now referred to as the Local Public Health subsidy.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City of Bloomington has sufficient resources to provide a professional level of public health
services to Richfield residents. Annual evaluations of their services has demonstrated that they are
providing effective services in a very cost efficient manner and that Richfield residents are very
satisfied.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed and approved the contents of the contract.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council may choose to have Richfield provide its own public health nursing services. The costs of
hiring nursing staff necessary to provide the same level of services and administrative support would be
more than our current expenditures and would require a significant budget increase.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
A greement C ontract/A greement
Agreement ID: 2018-711
LOCAL PUBLIC HEALTH SERVICES AGREEMENT
BETWEEN THE MINNESOTA CITIES OF
BLOOMINGTON AND RICHFIELD
THIS AGREEMENT is made this first day of January, 2019 (“Effective Date”) by and
between CITY OF BLOOMINGTON, MINNESOTA, a Minnesota municipal corporation,
acting through its Public Health Division, located at 1800 West Old Shakopee Road, Bloomington,
Minnesota 55431-3027 (“Bloomington”), and the CITY OF RICHFIELD, MINNESOTA, a
Minnesota municipal corporation located at 6700 Portland Avenue, Richfield, Minnesota 55423
(“Richfield”). Bloomington and Richfield are herein referred collectively as the “Parties”.
RECITALS
A. Bloomington warrants and represents that its Division of Public Health is a duly certified
public health agency operating in accordance with all applicable federal and state
requirements.
B. Bloomington’s Division of Public Health provides local public health services, including,
but not limited to public health nursing services (including home visits), public health
clinics, health education, health promotion services, health assessment, counseling,
teaching and evaluation in the community, disease prevention and control, health planning,
and program administration (“Public Health Services”).
C. Richfield wishes to promote, support, and maintain the health of its residents by providing
local Public Health Services at a nominal fee to those making use of such services, and
desires to contract with Bloomington to provide such Public Health Services.
D. The governing bodies of Bloomington and Richfield are authorized by Minn. Stat.
§145A.04, Subd. 5, and Minn. Stat. §471.59, Subd. 10, to provide local public health
services and to enter into agreements with each other for the provision of local public health
services by Bloomington to residents of Richfield.
E. Through this contractual arrangement the provision of local public health services will
enable Richfield to document progress toward the achievement of statewide outcomes, as
stated in Minn. Stat. §145A.04, Subd.1a(2).
F. Bloomington is willing to provide such Public Health Services to residents of Richfield on
the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein,
Bloomington and Richfield agree as follows:
AGREEMENT
1. Services to be Provided. Bloomington agrees to provide the residents of Richfield with
Public Health Services as set forth in Bloomington’s Scope of Services attached hereto as
Exhibit A or any supplemental letter agreements, or both, entered into between
2
Bloomington and Richfield (the “Services”). The Services referenced in the attached
Exhibit A or any supplemental letter agreements shall be incorporated into this Agreement
by reference.
2. Time for Completion. This Agreement shall remain in force and effect commencing from
Effective Date and continuing until December 31, 2019, unless terminated by either party
or amended pursuant to the Agreement.
3. Consideration. The consideration, which Richfield shall pay to Bloomington, shall not
exceed $255,086.00, pursuant to the terms of payment set forth in Exhibit B and
incorporated herein to this Agreement.
4. Funding. The Parties understand and agree that each shall apply and qualify,
independently and separately, for all grants, matching funds, and payments of all kinds
from state, federal, and other governmental bodies relating to, or for the provision of, all
Public Health Services. Except as agreed to herein, all such grants, matching funds, and
payments shall belong to the recipient and be used and applied as the recipient shall
determine, without regard to this Agreement.
5. Approvals. Bloomington will secure Richfield’s written approval before making any
expenditures, purchases, or commitments on Richfield’s behalf beyond those listed in the
Services. Richfield’s approval may be provided via electronic mail.
6. Termination. Notwithstanding any other provision hereof to the contrary, either party
may terminate this Agreement for any reason upon giving thirty (30) days’ written notice
to the other party.
In the event of termination:
a. The quarterly payment next due shall be prorated and paid for only the period ended
on the date of termination, and Richfield shall pay such reduced quarterly payment
for the period ended on the date of termination, within fifteen (15) days after receipt
of Bloomington’s invoice.
b. The Parties may take whatever action at law or in equity that may appear necessary
or desirable to collect damages arising from a default or violation or to enforce
performance of this Agreement.
c. The provisions of this section will continue and survive termination of the
Agreement.
7. Amendments. No amendments may be made to this Agreement except with the written
consent of the Parties.
8. Records/Inspection. Pursuant to Minnesota Statutes §16C.05, Subd. 5, the Parties agree
that the books, records, documents, and accounting procedures and practices, that are
relevant to the contract or transaction, are subject to examination by the other party and the
3
state auditor or legislative auditor for a minimum of six years. The Parties shall maintain
such records for a minimum of six years after final payment.
9. Indemnification. To the fullest extent permitted by law, each party, and its successors or
assigns, shall be liable for its acts and the results thereof and agree to protect, defend,
indemnify, save, and hold harmless the other party, its officers, officials, agents, volunteers,
and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or
character; damages; losses; or the costs, disbursements, and expenses of defending the same,
including but not limited to attorneys’ fees, professional services, and other technical,
administrative or professional assistance resulting from or arising out of the acting party’s (or
its subcontractors, agents, volunteers, members, invitees, representatives, or employees)
performance of the duties required by or arising from this Agreement, or caused in whole or
in part by any negligent act or omission or willful misconduct, or arising out of the failure to
obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall
constitute a waiver or limitation of any immunity or limitation on liability to which the Parties
are entitled. Each party’s liability shall be governed by the provisions of Minnesota Statutes,
Chapter 466 and other applicable law. The Parties agree that liability under this Agreement
is controlled by Minnesota Statutes §471.59, subdivision 1a, and that the total liability for the
Parties shall not exceed the limits on governmental liability for a single unit of government as
specified in Minnesota Statutes §466.04, subdivision 1(a). The Parties agree that these
indemnification obligations will survive the completion or termination of this Agreement.
10. Insurance. To the extent allowed by law, the Parties agree to maintain the following
insurance coverages, in an amount equal to, or greater than, the minimum limits described
below, and upon request, to provide the other with a certificate of insurance evidencing
such coverages:
a. Commercial General Liability Insurance in the amount of at least $1,500,000 per
occurrence for bodily injury or death arising out of each occurrence, as well as
$1,500,000 per occurrence for property damage. In the alternative, each party may
maintain a general aggregate of at least $2,000,000. Each party agrees to name the
other party as an additional insured on its Commercial General Liability and to
provide an endorsement of such status. In addition, each party agrees to notify the
other party thirty (30) days prior to cancellation or a change in any of the
aforementioned insurance policies. All insurance must be provided at the respective
party’s expense and at no additional cost to the other party.
b. Bloomington agrees to maintain Workers’ Compensation Insurance as required by
Minnesota Statutes, Section 176.181, subd. 2.
11. Subcontracting. Neither Bloomington nor Richfield shall assign, sublet, or transfer any
rights under or interest (including, but without limitation, moneys that may become due or
moneys that are due) in the Agreement without the written consent of the other except to the
extent that the effect of this limitation may be restricted by law. Unless specifically stated to
the contrary in any written consent to an assignment, no assignment will release or discharge
the assignor from any duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent Bloomington from employing such independent consultants,
4
associates, and subcontractors, as it may deem appropriate to assist it in the performance of
services hereunder. Any instrument in violation of this provision is null and void.
12. Assignment. Neither Bloomington nor Richfield shall assign this Agreement or any rights
under or interest in this Agreement, in whole or in part, without the other party’s prior written
consent. Any assignment in violation of this provision is null and void.
13. Independent Contractor. Bloomington shall be deemed an independent contractor.
Bloomington’s duties will be performed with the understanding that Bloomington has
special expertise as to the services which Bloomington is to perform and is customarily
engaged in the independent performance of the same or similar services for others. All
required equipment and personnel shall be provided or contracted for by Bloomington. The
manner in which the services are performed shall be controlled by Bloomington; however,
the nature of the services and the results to be achieved shall be specified by Richfield.
The Parties agree that this is not a joint venture and the Parties are not co-partners.
Bloomington is not to be deemed an employee or agent of Richfield and has no authority
to make any binding commitments or obligations on behalf of Richfield except to the extent
expressly provided herein. All services provided by Bloomington pursuant to this
Agreement shall be provided by Bloomington as an independent contractor and not as an
employee of Richfield for any purpose, including but not limited to: income tax
withholding, workers' compensation, unemployment compensation, FICA taxes, liability
for torts and eligibility for employee benefits.
14. Compliance with Laws. The Parties shall exercise due care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date
Bloomington agrees to provide the Services.
15. Entire Agreement. This Agreement, any attached exhibits and any addenda or
amendments signed by the Parties shall constitute the entire agreement between
Bloomington and Richfield, and supersedes any other written or oral agreements between
Bloomington and Richfield. This Agreement can only be modified in writing signed by
Bloomington and Richfield. If there is any conflict between the terms of this Agreement
and referenced or attached items, the terms of this Agreement shall prevail.
16. Third Party Rights. The Parties to this Agreement do not intend to confer on any third
party any rights under this Agreement.
17. Choice of Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of Hennepin
County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction
of these courts, whether based on convenience or otherwise.
18. Conflict of Interest. Bloomington shall use reasonable care to avoid conflicts of interest
and appearances of impropriety in representation of Richfield. In the event of a conflict of
interest, Bloomington shall advise Richfield and either secure a waiver of the conflict or
advise Richfield that it will be unable to provide the requested services.
5
19. Work Products and Ownership of Documents. All records, information, materials and
other work products, including, but not limited to the completed reports, drawings, plans,
and specifications prepared and developed in connection with the provision of services
pursuant to this Agreement shall become the property of Richfield, but reproductions of
such records, information, materials and other work products in whole or in part may be
retained by Bloomington. Regardless of when such information was provided,
Bloomington agrees that it will not disclose for any purpose any information Bloomington
has obtained arising out of or related to this Agreement, except as authorized by Richfield
or as required by law. These obligations survive the termination of this Agreement.
20. Agreement Not Exclusive. Bloomington retains the right to perform other local public
health services for other entities, in Bloomington’s sole discretion.
21. Data Practices Act Compliance. Any and all data provided to Bloomington, received from
Richfield, created, collected, received, stored, used, maintained, or disseminated by
Bloomington pursuant to this Agreement shall be administered in accordance with, and is
subject to the requirements of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13. The Parties agree to notify the other party within three (3) business
days if it receives a data request from a third party. This paragraph does not create a duty on
the part of Bloomington to provide access to public data to the public if the public data are
available from Richfield, except as required by the terms of this Agreement. These
obligations survive the termination of this Agreement.
22. No Discrimination. The Parties agree not to discriminate in providing products and services
under this Agreement on the basis of race, color, sex, creed, national origin, disability, age,
sexual orientation, status with regard to public assistance, or religion. Violation of any part
of this provision may lead to immediate termination of this Agreement. The Parties agrees to
comply with Americans with Disabilities Act as amended, Section 504 of the
Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes,
Chapter 363A. Each party agrees to hold harmless and indemnify the other party from
costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of these laws by the acting party or its guests,
invitees, members, officers, officials, agents, employees, volunteers, representatives and
subcontractors. Upon request, the Parties shall provide accommodations to allow
individuals with disabilities to participate in all services under this Agreement. The Parties
agree to utilize their own text telephone or the Minnesota Relay Service in order to comply
with accessibility requirements.
23. Authorized Agents. Bloomington’s authorized agent for purposes of administration of this
contract is Bonnie Paulsen, Bloomington’s Public Health Administrator, or her designee.
Richfield’s authorized agent for purposes of administration of this contract is Jennifer
Anderson, Richfield’s Health Administrator/Support Services Manager, and all Services
shall be performed by or under her supervision.
24. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid,
certified, return receipt requested, addressed to:
6
Bloomington: City of Bloomington, 1800 West Old Shakopee Road, Bloomington, MN
55431, Attn: Bonnie Paulsen; bpaulsen@bloomingtonmn.gov; 952-563-8905;
Richfield: City of Richfield, 6700 Portland Avenue, Richfield, MN 55423, Attn: Jennifer
Anderson; jenniferanderson@richfieldmn.gov; 612-861-9881;
or such other contact information as either party may provide to the other by notice given
in accordance with this provision.
25. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a
waiver of any other provisions or any other or further breach, and no such waiver shall be
effective unless made in writing and signed by an authorized representative of the party to
be charged with such a waiver.
26. Headings. The headings contained in this Agreement have been inserted for convenience
of reference only and shall in no way define, limit or affect the scope and intent of this
Agreement.
27. Mediation. The Parties agree to submit all claims, disputes and other matters in question
between the parties arising out of or relating to this Agreement to mediation at the Conflict
Resolution Center, 2101 Hennepin Avenue, Suite 100, Minneapolis, Minnesota 55405. In
the event mediation is unsuccessful, either party may exercise its legal or equitable rights.
28. Publicity. Bloomington and Richfield shall develop language to use when discussing the
Services. Bloomington agrees that any publicity regarding the Services or the subject
matter of this Agreement must not be released unless it complies with the approved
language. Bloomington must not use Richfield’s logo or state that Richfield endorses its
services without Richfield’s advanced written approval. Publicity approvals may be
provided electronically.
29. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall
continue in full force and effect.
30. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants
that he or she is duly authorized. This Agreement may be executed in counterparts, each of
which shall be deemed an original, but all of which taken together shall constitute but one
and the same instrument.
31. Recitals. Bloomington and Richfield agree that the foregoing Recitals are true and correct
and are fully incorporated into this Agreement.
[The balance of this page left blank intentionally.]
7
IN WITNESS WHEREOF, the Parties have caused this Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated
below.
CITY OF BLOOMINGTON, MINNESOTA
DATED:___________________________ BY:________________________________
Its Mayor
DATED:___________________________ BY:________________________________
Its City Manager
Reviewed and approved by the City Attorney.
__________________________________
Melissa J. Manderschied
CITY OF RICHFIELD, MINNESOTA
DATED:___________________________ BY:________________________________
Its Mayor
DATED:___________________________ BY:________________________________
Its City Manager
8
EXHIBIT A TO LOCAL PUBLIC HEALTH SERVICES AGREEMENT BETWEEN
THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD
SCOPE OF SERVICES
1. Bloomington agrees to provide residents of Richfield with Public Health Services, which
include activities designed to protect and promote the health of the general population
within a community health service area by emphasizing the prevention of disease, injury,
disability, and preventable death through the promotion of effective coordination and use
of community resources (Public Health Services), and by extending Public Health Services
into the community.
2. Bloomington agrees to provide Public Health Services to the residents of Richfield in a
manner consistent with the level of care and skill ordinarily exercised, and utilizing the
same quality and kind of personnel, equipment and facilities, as Public Health Services are
provided and rendered to residents of Bloomington.
3. Bloomington shall provide the Public Health Services pursuant hereto on a confidential
basis, using capable, trained professionals.
4. Bloomington shall require medical malpractice insurance coverage by its physicians and
other licensed professionals with whom Bloomington has a contract for professional
services.
5. All Public Health Services to be rendered hereunder by Bloomington shall be rendered
pursuant to and subject to public health policies, rules, and procedures now or hereafter,
from time to time, adopted by the Bloomington City Council, and in full compliance with
all applicable state and federal laws.
6. It shall be Bloomington’s sole responsibility to determine the qualifications, functions,
training, and performance standards for all personnel rendering Public Health Services
under this Agreement.
7. Bloomington will communicate with Richfield relative to Public Health Services to be
performed hereunder, in the form of reports, conferences, or consultations, as Richfield
shall request. All reports relating to the provision of Public Health Services that are given
by Bloomington to the Bloomington City Council or to the Bloomington City Manager
during the term of this Agreement shall also be given to Richfield.
8. Bloomington also agrees to send to Richfield an annual report describing the Public Health
Services performed pursuant to this Agreement. Said report shall be in such detail and
form as Richfield may reasonably request. Also, at Richfield’s request, made not more
than two (2) times during the term of this Agreement, responsible administrative officers
of Bloomington's Division of Public Health shall attend meetings of the Richfield City
Council, or appropriate board or commission, to answer questions and give further
information relative to the activities performed and Public Health Services rendered under
this Agreement.
9
9. Bloomington will also provide services to Richfield for Title V Maternal Child Health
(MCH) and Temporary Assistance to Needy Families (TANF) to qualifying women,
infants, children and adolescents. Richfield agrees to assign its rights to Minnesota
Department of Health (MDH) funding provided for the MCH and TANF programs for
fiscal year 2019 to Bloomington. Bloomington will complete all required services, reports
and documentation for these programs and will directly invoice MDH for the MCH and
TANF services that Bloomington provides to Richfield residents.
10
EXHIBIT B TO LOCAL PUBLIC HEALTH SERVICES AGREEMENT BETWEEN
THE MINNESOTA CITIES OF BLOOMINGTON AND RICHFIELD
TERMS OF PAYMENT
1. Richfield shall pay Bloomington the total not-to-exceed amount of $255,086.00 during the
term of this Agreement for Public Health Services.
2. The amounts above will be paid according to the following terms:
a. Bloomington shall invoice Richfield for the Services identified on Exhibit A, as
follows:
Invoice Date Amount
April 15, 2019 $63,772
July 15, 2019 $63,772
October 15, 2019 $63,772
January 15, 2020 $63,770
b. Payment shall be made within 15 days of receipt by Richfield of Bloomington’s
invoice.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.F.
STAFF RE P ORT NO. 17
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Melissa P oehlman, A sst. C ommunity D evelopment D irector
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
1/15/2019
O THE R D E PA RTM E NT RE V IE W: Jim Topitzhofer, Recreation S ervices D irector
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a Declaration of Covenants related to the use of City property by C P II
Development, L LC for the construction of a public pocket park at approximately 63rd Street East and
Richfield Parkway.
E X E C UT IV E S UM M ARY:
On September 25, 2018, the Council approved plans for an apartment and townhome development (RF64)
along 16th Avenue and Richfield Parkway between approximately Taft Park and 65th Street. C P I I
Development, L L C (Developer) has proposed to create a bike trail way stop, or pocket park, in a small City-
owned area of land along the northern edge of their property. The park would consist of a bike "fix-it" station,
public art, covered seating areas and a sign identifying the area as a City of Richfield park. The Declaration
of Covenants (Declaration) memorializes and describes the responsibilities of the Developer and City in
regard to this area. The agreement, and Developer's obligation to maintain the pocket park, terminates in 25
years. The City will retain ownership after that time and will be responsible for maintenance. The Declaration
was prepared by the City Attorney's Office and has been reviewed by the Developer's legal counsel.
RE C O M M E ND E D AC T I O N:
By motion: Approve a Declaration of Covenants between the City of Richfield and C P II Development,
LL C for the construction and maintenance of a public pocket park.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The Council approved plans for the RF64 apartment and townhome project on September 25,
2018.
Approvals were conditioned upon the Developer entering into an agreement with the City related to
the creation of a public park on City-owned land immediately adjacent to the development.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
By policy, the City Council reviews, considers, and executes all City contracts, including
agreements related to the Declaration of Covenants.
C.C R IT IC AL T IMIN G IS S U E S:
Building permits cannot be issued until the Declaration has been approved.
D.F IN AN C IAL IMPAC T:
By agreement, the Developer is responsible for the construction cost of all required items listed in
the agreement and site plan. I n addition, the Developer is responsible for upkeep and
maintenance of the pocket park for a period of 25 years. Therefore, there is no financial impact to
the City during the time of the agreement.
E.L E GAL C ON S ID E R AT ION:
The Declaration was drafted by the City Attorney's office.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None. Approvals of this project were conditioned upon the Developer entering into an agreement with
the City related to the creation of a public park on City-owned land immediately adjacent to the
development.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Representative(s) of C P I I Development, LLC
AT TAC H ME N T S:
D escription Type
D eclaration of C ovenants C ontract/A greement
1
548981v2 BDL RC160-7
DECLARATION OF COVENANTS
FOR THE BENEFIT OF THE CITY OF RICHFIELD
THIS DECLARATION OF COVENANTS (“Declaration”) dated as of January 8, 2019,
by CPII Development, LLC, a Minnesota limited liability company (“Declarant”), is given to,
and in favor of, the City of Richfield, a municipal corporation under the laws of the State of
Minnesota (“City”).
RECITALS
A. Declarant is the owner of property in Richfield, Minnesota, legally described as: all
of Blocks 1 and 2, Iverson’s Second Addition, Hennepin County, Minnesota, together
with that part of vacated East 64th Street, as dedicated on the plat of said Iverson’s
Second Addition, which lies Easterly of the Southerly extension of the Westerly line
of Block 1, said Iverson’s Second Addition, and which lies Westerly of the Southerly
extension of the Easterly line of said Block 1; excepting therefrom Lots 1, 15, and 16
of Block 1, said Iverson’s Second Addition (the “Property”).
B. City is the owner of property in Richfield, Minnesota, legally described as: Lots 1,
15, and 16, Block 1, Iverson’s Second Addition, Hennepin County, Minnesota,
subject to road (the “City Property”).
C. Declarant has applied with the City for approval of a development plan and a
conditional use permit for a planned unit development to include 218 apartments and
72 townhomes on the Property.
D. As a condition of approval of Declarant’s development plan, City has required the
construction and donation of a pocket park on the City Property (the “Park”), as
depicted in the site plan attached as Exhibit A (the “Site Plan”), together with
Declarant’s promise to maintain the Park for a period of years.
E. Declarant has agreed to construct the Park according to the specifications in said Site
Plan, plus signage, and has further agreed to accept full responsibility for maintaining
and repairing said Park according to City standards.
2
548981v2 BDL RC160-7
F. Declarant is willing to enter into this Declaration memorializing the obligation to
construct, maintain and repair the Park as more fully set forth below.
Now, therefore, in consideration of the promises exchanged herein, the Declarant declares that
the Property shall be owned, held, sold, conveyed, subject to and bound by the following
covenants, and the City grants the following:
1. Obligation to Construct/Donate. Within 12 months from the date of this Declaration,
Declarant will complete construction of the Park according to the specifications set forth in the
attached Site Plan, which will include on the Park site a sign indicating the Park is available to
the public. All material and fixtures comprising the Park will be, upon installation, City property.
2. Obligation to Maintain. Declarant, its successors and assigns, agrees to maintain and
repair, at its sole expense, the Park for a period of 25 years (the “Term”), including but not
limited to regular upkeep, repair and maintenance to all structures located thereon, as well as all
landscaping, snow and ice removal, weeding, trimming, surface repair and reconstruction, as
required to meet City standards, as reasonably determined by City in its sole discretion, and shall
at all times keep the Park in compliance with the regulations of the City. The Park shall be at all
times open to the public and the Declarant shall not interfere with public use except as
reasonably necessary in the course of maintenance and repair.
3. Access Easement. In order that Declarant be able to fulfill its obligations herein, City
hereby grants to Declarant, its successors and assigns, for the Term of this Declaration, a non-
exclusive easement for ingress, egress and access across, over and under the City Property for
the purposes of constructing, maintaining and repairing the Park as set forth herein, including the
right of Declarant, its contractors, agents, employees, successors and assigns to enter the City
Property at all reasonable times for the purpose of constructing, maintaining and repairing the
Park. As a condition of City’s grant of this easement and Declarant’s use of this easement, the
Declarant shall indemnify the City from any and all damages arising out of Declarant’s actions
while in or on the City Property.
4. City’s Rights. The City may perform the obligations contained in this Declaration on the
Declarant’s behalf if the Declarant has failed to perform the obligations and such failure
continues for 30 days after the City gives Declarant written notice of such failure or, if such tasks
cannot be completed within 30 days, after such time period as may be reasonably required to
complete the required tasks provided that the Declarant is making a good faith effort to complete
said task. The City's notice shall specifically state which Obligations are to be performed. If the
Declarant does not complete the Obligations within the required time period after such notice is
given by the City, the City shall have the right to enter upon the Park to perform such
Obligations. In such case, the City shall send an invoice of its reasonable operation and
maintenance costs to Declarant or its successors or assigns, which shall include all reasonable
staff time, engineering and legal and other reasonable costs and expenses incurred by the City. If
the Declarant fails to pay the invoice within 30 days after receipt, the City may specially assess
the Property, or any portion of it, for such costs, and Declarant hereby consents to such
assessment and waives the right to a hearing or notice of hearing or any appeal thereon under
Minnesota Statutes, Chapter 429.
3
548981v2 BDL RC160-7
5. Indemnification. Except to the extent caused by the willful misconduct or negligence of
the City, its employees or agents or the general public or arising out of the default by the City
and its officers, employees or agents of obligations made pursuant to a contract with Owner,
including this Declaration, the Declarant indemnifies, and agrees to defend and hold harmless,
the City from and against all liabilities, losses, damages, costs, expenses (including attorneys’
fees and expenses), causes of action, suits, allegations, claims, demands, and judgments of any
nature arising from the consequences of a legal or administrative proceeding or action brought
against them, or any of them, on account of any failure by the Declarant to comply with any
provision in this Declaration, or arising from or by reason of the maintenance, use, and repair of
the City Property. Nothing in this Agreement shall be construed as a waiver by the City of any
immunities, defenses, or other limitations on liability to which the City is entitled by law,
including but not limited to the maximum monetary limits on liability established by Minnesota
Statutes, Chapter 466.
6. Agent of the City. The City has the right to appoint an agent to carry out any of the
obligations or covenants herein, provided that the City inform the Declarant of any agency
appointment by written notice.
7. Severability. The invalidity of any clause, part or provision of this Declaration will not
affect the validity of the remaining portions thereof.
8. Notices. All notices to be given pursuant to this Declaration must be in writing and will
be deemed given when mailed by certified or registered mail, return receipt requested, to the
parties hereto at the addresses set forth below, or to any other place as a party may from time to
time designate in writing. The Declarant and the City may, by notice given hereunder, designate
any further or different addresses to which subsequent notices, certificates, or other
communications are sent. The initial addresses for notices and other communications are as
follows:
To the City: City of Richfield
6700 Portland Avenue
Richfield, MN 55423
With a copy to: Richfield City Attorney
Kennedy and Graven, Chartered
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
To the Declarant: CPII Development, LLC
317 2nd Avenue South, Suite 800
Minneapolis, MN 55401
With a copy to: Siegel Brill, P.A.
Attn: Anthony J. Gleekel
4
548981v2 BDL RC160-7
100 Washington Ave S
Suite 1300
Minneapolis, MN 55401
9. Governing Law. This Declaration is governed by the laws of the State of Minnesota
and, where applicable, the laws of the United States of America.
10. Attorneys’ Fees. In case any action at law or in equity, including an action for
declaratory relief, is brought by a party against the other party to enforce its rights under this
Declaration, the prevailing party shall be entitled to collect from the other party reasonable
attorneys’ fees and other reasonable expenses, fees and costs paid or incurred by the prevailing
party in connection with the action.
11. Declaration Binding. This Declaration and the covenants contained herein will run with
the Property and will bind the Declarant and its successors and assigns and all subsequent
owners of the Property or any interest therein, and the benefits will inure to the City and its
successors and assigns for the term of this Declaration.
12. Enforceable by City. The provisions of this Declaration shall be for the benefit of and
enforceable by the City.
13. No Amendments Without City’s Prior Written Approval. This Declaration may not
be amended or rescinded without the prior written approval of the City. Any purported
amendment or rescission of this Declaration which has not been previously approved in writing
by the City shall be null and void and of no force or effect.
14. Counterparts. This Declaration may be executed in any number of counterparts, each of
which shall constitute one and the same instrument.
15. Authority. The parties hereto each represent and warrant unto each other that the party
executing this Agreement on its behalf is duly authorized to enter into this Agreement and bind
the party thereby, and that, as of the Effective Date, it is vested with the right to convey the
easements and rights granted herein.
[Remainder of page intentionally left blank; signature pages to follow.]
5
548981v2 BDL RC160-7
IN WITNESS WHEREOF, the Declarant has caused this Declaration of Covenants to be
acknowledged and effective as of the day and year first written above.
DECLARANT CPII Development, LLC
By:
Its:
STATE OF MINNESOTA )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this ___ day of
_____________, 2019, by _________________________, the ______________________ of
CPII Development, LLC, a Minnesota limited liability company, in their authorized
capacity on behalf of the limited liability company.
____________________________________
Notary Public
6
548981v2 BDL RC160-7
IN WITNESS WHEREOF, the City has caused this Declaration of Covenants to be
acknowledged and effective as of the day and year first written above.
CITY OF RICHFIELD
By: ________________________________
Maria Regan Gonzalez
Its Mayor
By: ___________________________
Katie Rodriguez
Its City Manager
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN)
Acknowledged before me this ____ day of _____________, 2019, by Maria
Regan Gonzalez and Katie Rodriguez, the Mayor and City Manager, respectively, of
the City of Richfield, a Minnesota municipal corporation, on behalf of the City.
____________________________________
(stamp) Notary Public
Drafted by:
Kennedy & Graven Chartered
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
7
548981v2 BDL RC160-7
EXHIBIT A
Site Plan
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.G.
STAFF RE P ORT NO. 18
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: C hris Regis, F inance Manager
D E PA RTME NT D IRE C TO R RE V IE W: C hris Regis, F inance D irector
1/2/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the first reading of an ordinance amending Section 300 of the
Richfield City Code to formally establish the offices of City Treasurer and City Clerk.
E X E C UT IV E S UM M ARY:
Minnesota Statute Section 412.681 states that cities with a Council/City Manager form of government must
have an office of City Treasurer and an office of City Clerk that are subordinate to the City Manager. These
two offices must be created by ordinance. The current ordinance does not formally establish these offices,
although they have existed in the City for some time. Therefore, as a housekeeping measure, staff is
recommending that Section 300 of the Richfield City Code be amended to establish these two offices and
designate the Finance Director as the City Treasurer.
RE C O M M E ND E D AC T I O N:
By motion: Approve the first reading of an ordinance amending Section 300 of the Richfield City Code
to formally establish the offices of City Treasurer and City Clerk.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
N/A
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota Statute Section 412.681 states that Council/City Manager form of governments must
have City Treasurer and City Clerk offices that are subordinate to the City Manager.
These offices must be created by ordinance.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Ordinance Ordinance
BILL NO. _________
AN ORDINANCE AMENDING SECTION 300 OF THE CODE OF
ORDINANCES FORMALLY ESTABLISHING THE OFFICES OF
CITY TREASURER AND CITY CLERK WITHIN THE CITY ORGANIZATION
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Section 300 of the Richfield City Code is amended to add the
following new subsection 300.23 as follows:
300.23. – City treasurer.
The office of city treasurer is hereby established. The Finance Director shall
serve as city treasurer. The duties of the city treasurer shall be as prescribed by state
law and by the city manager.
Sec. 2. Section 300 of the Richfield City Code is amended to add the following
new subsection 300.25 as follows:
300.25. – City clerk.
The office of city clerk is hereby established. The duties of the city clerk shall be
as prescribed by state law and by the city manager.
Sec. 3. This Ordinance will be effective in accordance with Section 3.09 of the
City Charter.
Adopted this ____ of __________, 2019.
By: ___________________________
Maria Regan Gonzalez, Mayor
ATTEST:
__________________________
Elizabeth VanHoose, City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #5.H.
STAFF RE P ORT NO. 19
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Julie Urban, Housing Manager
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
1/22/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/22/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the adoption of a resolution supporting a grant application to the Minnesota
Department of Employment and Economic Development for the Cedar Point II Housing redevelopment
project.
E X E C UT IV E S UM M ARY:
The Minnesota Department of Employment and Economic Development (D E E D) is accepting applications for
their semi-annual Redevelopment Grant Program. The Redevelopment Grant program offers grants to support
redevelopment of developed/previously developed property in an effort to "recycle" the land for a more
productive use. Applications are due on February 1, 2019.
City staff is proposing to submit a grant application requesting funding for the Cedar Point I I Housing project
to assist with demolition and infrastructure costs.
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution supporting the submittal of a grant application to the Minnesota
Department of Employment and Economic Development for Redevelopment Grant funds for the Cedar
Point II Housing project.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The Cedar Corridor Redevelopment Area was established in 2004 to provide a transition between
the airport/commercial development areas to the east and the single-family residential areas to the
west.
NHH Properties (dba NHH Companies, LLC) is proposing to redevelop the Cedar Point I I
Housing Area with multi-family housing.
The City Council approved a similar resolution for application to this same grant program for this
particular development last J anuary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
D E E D requires the applicant to submit a resolution in support of the grant application.
I t is the City's policy to seek grant funding when available and as appropriate.
C.C R IT IC AL T IMIN G IS S U E S:
The grant application is due on February 1, 2019.
Funds would be awarded in March.
The project must be completed within 5 years of the grant award date or the money returned.
D.F IN AN C IAL IMPAC T:
Grant funding is being requested for the Cedar Point I I Housing project.
D E E D requires a minimum 50% local match. The match can come from any money available to
the applicant, including other grants or developer funds. The Housing and Redevelopment
Authority has spent and/or committed sufficient funds to count as a match for the grant request.
I f the project fails to substantially provide the public benefits listed in the application within five
years from the date of the grant award, the City of Richfield may be required to repay 100
percent of the awarded grant.
E.L E GAL C ON S ID E R AT ION:
The City will be required to enter into a grant agreement with D E E D, if funding is awarded.
The City Attorney will review the grant agreement prior to execution.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Do not approve the resolution.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION AFFIRMING AND RATIFYING CITY’S STAFF SUBMITTAL OF
AN APPLICATION AND AUTHORIZING CONTRACT SIGNATURE TO THE
MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
(DEED) FOR REDEVELOPMENT GRANT FUNDS FOR THE CEDAR POINT
HOUSING REDEVELOPMENT AREA
WHEREAS, the City had identified certain property for redevelopment within the
Cedar Point Housing Redevelopment Area; and
WHEREAS, NHH Companies, LLC has proposed a redevelopment project within
the Cedar Point Housing Redevelopment Area; and
WHEREAS, the City approves participation in this program as a multi-
jurisdictional project; and
WHEREAS, the City recognizes the need to, and benefit of, recycling the land for
a more productive use as part of this proposed development; and
NOW, BE IT RESOLVED, that the City of Richfield act as the legal sponsor for
the project contained in the Redevelopment Grant Program submitted on February 1,
2019 and that the City Manager is hereby authorized to apply to the Department of
Employment and Economic Development for funding of this project on behalf of the City
of Richfield; and
BE IT FURTHER RESOLVED, that the City of Richfield has the legal authority to
apply for financial assistance, and the institutional, managerial, and financial capability
to ensure adequate project administration; and
BE IT FURTHER RESOLVED, that the sources and amounts of the local match
identified in the application are committed to the project identified; and
BE IT FURTHER RESOLVED, that if the project identified in the application fails
to substantially provide the public benefits listed in the application within five years from
the date of the grant award, the City of Richfield may be required to repay 100 percent
of the awarded grant per Minn. Stat. 116J.575 Subd. 4; and
BE IT FURTHER RESOLVED, that the City of Richfield has not violated any
Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion,
conflict of interest or other unlawful or corrupt practice, and
BE IT FURTHER RESOLVED, that upon approval of its application by the State,
the City of Richfield may enter into an agreement with the State of Minnesota for the
above-referenced project, and that the City of Richfield certifies that it will comply with
all applicable laws and regulation as stated in all contract agreements; and
NOW, THEREFORE BE IT FINALLY RESOLVED, that the City Manager is
hereby authorized to execute such agreements as are necessary to implement the
project on behalf of the applicant.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
January, 2019.
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #7.
STAFF RE P ORT NO. 20
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: John E vans, Recreation S pecialist
D E PA RTME NT D IRE C TO R RE V IE W: K ris Weiby, A cting Recreation S ervices D irector
1/14/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the adoption of a resolution accepting grants and donations received by the Richfield
Recreation Services Department in 2018 and authorizing the Recreation Services Department to
administer the funds in accordance with any applicable grant agreements and terms prescribed by
donors.
E X E C UT IV E S UM M ARY:
The Richfield Recreation Services Department received a number of donations in 2018 from various
individuals and organizations to fund different events and projects and require acceptance of these grants by
the City Council. T he Department received the following grants and donations in 2018:
D ate R eceived Amount Donor Purpose
March 2018 $500.00 Home Depot I ce Fishing Bowl
April 2018 $3,158.00 Hennepin County (Youth
Sports Grant)
Donaldson Park Ballfield
Equipment
J une 2018 $1,348.69 MN Department of Health
(S HI P Grant)
Richfield Farmers Market
J uly 2018 $200.00 MN Department of Agriculture
(MN Grown Grant)
Richfield Farmers Market
J uly 2018 $2,460.00 Hunger Solutions (Market
Bucks Program)
Richfield Farmers Market
J uly/August 2018 $3,421.57 US Department of Agriculture Free Summer Meal Program
August 2018 $17,223.41 MN Department of Natural
Resources (Conservation
Partners Legacy Grant)
Prairie Restoration at W ood
Lake Nature Center
August 2018 $1,000.00 Renewing the Countryside Richfield Farmers Market
December 2018 $11,250.00 Hennepin County Organics Recycling Program
December 2018 $1,575.00 Hennepin County Purchase of recycling
containers
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution accepting grants and donations received by the Richfield Recreation
Services Department in 2018 and authorizing the Recreation Services Department to administer the
funds in accordance with any applicable grant agreements and terms prescribed by donors.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
Provided in the Executive Summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or
personal property on terms prescribed by donor be made by resolution and adopted by
two-thirds majority of the City Council.
T he Administrative Services Department issued a memo on November 9, 2004, requiring
that all grants and restricted donations to departments be received by resolution and
adopted by two-thirds majority of the City Council in accordance with Minnesota Statute
465.03.
C.C R IT IC AL T IMIN G IS S U E S:
None
D.F IN AN C IAL IMPAC T:
All of the donations listed were given without obligation to provide any additional matching funds.
E.L E GAL C ON S ID E R AT ION:
Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal
property on terms prescribed by the donor be made by resolution and adopted by two-thirds
majority of the City Council.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Should Council not accept the grants, the Recreation Services Department would be required to locate
alternate funding sources to cover the grant amounts.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
031015 Rec Serv Grantsxxx
RESOLUTION NO.
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANTS RECEIVED BY THE CITY
OF RICHFIELD-RECREATION SERVICES DEPARTMENT AND TO AUTHORIZE THE
CITY TO ADMINISTER THE FUNDS IN ACCORDANCE WITH GRANT AGREEMENTS
AND TERMS PRESCRIBED BY DONORS
WHEREAS, Minnesota Statute 465.03 reads in part as follows:
Any city, county, school district or town may accept a grant or devise of real or
personal property and maintain such property for the benefit of its citizens in
accordance with the terms prescribed by the donor. Nothing herein shall authorize
such acceptance or use for religious or sectarian purposes. Every acceptance shall
be by resolution of the council adopted by two-thirds majority of its members,
expressing such terms in full, and
WHEREAS, the City of Richfield has received grants and donations as described
below:
DATE DONOR PURPOSE AMOUNT
March 2018 Home Depot Ice Fishing Bowl $500.00
April 2018 Hennepin County Youth Sports Grant: Donaldson Park
Ballfield Equipment $3,158.00
June 2018 MN Department of Health SHIP Grant: Farmers Market $1,348.69
July 2018 MN Department of Agriculture MN Grown: Farmers Market $200.00
July 2018 Hunger Solutions Market Bucks: Farmers Market $2,460.00
July/August 2018 US Department of Agriculture Free Meal Program $3,421.57
August 2018 MN Department of Natural
Resources
Conservation Partners Legacy Grant:
Prairie Restoration at Wood Lake
Nature Center
$17,223.41
August 2018 Renewing the Countryside Farmers Market $1,000.00
December 2018 Hennepin County Organics Recycling Program $11,250.00
December 2018 Hennepin County Purchase of recycling containers $1,575.00
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
That the City Council of the City of Richfield hereby accepts the grants and
donations as listed above, received in 2018, and authorizes the City to administer the
funds in accordance with grant agreements and terms prescribed by donors.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
January, 2019.
Maria Regan Gonzalez, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:OTHER BUSINESS
AGENDA ITEM #8.
STAFF RE P ORT NO. 21
CIT Y COUNCIL ME E T ING
1/22/2019
RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst
D E PA RTME NT D IRE C TO R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: K atie Rodriguez, C ity Manager
1/16/2019
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of appointments to City advisory commissions.
E X E C UT IV E S UM M ARY:
Terms of several City advisory commission members expire on J anuary 31, 2019. I n addition, due to
resignations there are mid-term vacancies that should be filled. Terms for advisory commissions are for three
years.
The City Council directs the City Manager ’s office to conduct an annual recruitment seeking applicants to fill
the vacancies. This recruitment includes a press release and information on the City’s website and social
media platforms. Applicants were interviewed at a work session held on January 12, 2019.
To ensure a quorum at future advisory commission meetings, the City Council should make advisory
commission appointments at the January 22, 2019, City Council meeting.
RE C O M M E ND E D AC T I O N:
By motion: Appoint persons to fill the expiring or vacant terms on City advisory commissions.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
This information is contained in the Executive Summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
City advisory commissions were established by City ordinance or resolution.
C.C R IT IC AL T IMIN G IS S U E S:
Several terms of City advisory commission members expire on J anuary 31, 2019.
To ensure a quorum at future advisory commission meetings, the City Council should make
appointments at the J anuary 22, 2019, City Council meeting.
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION:
None
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
2019 Vacancy L ist B ackup Material
ADULT COMMISSION VACANCIES
Term Expires
ADVISORY BOARD OF HEALTH
January 31, 2022
January 31, 2022
January 31, 2022
ARTS COMMISSION
January 31, 2022
January 31, 2022
CIVIL SERVICE COMMISSION
January 31, 2022
COMMUNITY SERVICES COMMISSION
Mid-term vacancy January 31, 2021
January 31, 2022
January 31, 2022
January 31, 2022
FRIENDSHIP CITY COMMISSION
January 31, 2022
January 31, 2022
HUMAN RIGHTS COMMISSION
Mid-term vacancy January 31, 2020
Mid-term vacancy January 31, 2021
January 31, 2022
January 31, 2022
January 31, 2022
January 31, 2022
PLANNING COMMISSION
January 31, 2022
January 31, 2022
TRANSPORTATION COMMISSION
Mid-term vacancy January 31, 2020
January 31, 2022
January 31, 2022
January 31, 2022