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11-15-16CCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Regular CSC Meeting Tuesday, November 15, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Anne Basso, Danielle Indovino Cawley, Joannette Cintron de Nunez, Carolyn Engeldinger, Art Felgate, Emma Nollenberger, Lisa Rudolph, Dan Smieja, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Rick Jabs (Planning Com) Edwina Garcia (City Council) Crystal Brakke (School Board) 1. Approval of Minutes/Agenda Regular Meeting Minutes: October 18, 2016 2. Public Comment Resident comment and items not printed on agenda 3. Staff Reports Recreation Services (Topitzhofer) 4. Action Items Final Park Entrance Sign Approval (Topitzhofer) December Meeting Cancelation (Bornholdt) FOWL Board Appointment (Bornholdt) 5. Discussion Items Parks Master Plan Report (Bornholdt & Topitzhofer) 6. Committee Reports Transportation Commission (Felgate) FOWL Board (Engeldinger) Planning Commission (Cintron de Nunez) Arts Commission (Rudolph) Friendship City Commission (Topitzhofer) 7. Next Meeting TBD Tuesday, December 20, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment October 18, 2016 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, October 18, 2016 Richfield Municipal Center (6700 Portland Ave) PRESENT CSC: Reed Bornholdt, Art Felgate, Michele Thompson, Emma Nollenberger, Carolyn Engeldinger, Anne Basso, Joannette Cintron de Nunez, Dan Smieja, Lisa Rudolph STAFF: Jim Topitzhofer, John Evans, Chris Link PLAN COM: Rick Jabs SCHOOL BOARD: Crystal Brakke ABSENT CSC:, Danielle Indovino Cawley COUNCIL: Edwina Garcia Call to Order Chair Bornholdt called the meeting to order at 7:00 pm. Approval of Minutes/Agenda Motion and second made to approve the minutes of the regular September meeting. Approved, ayes all. Thompson moved, seconded by Basso, to approve this evening’s agenda. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Band Shell Sound Study: A sound engineer tested a simulated concert at Vets Park and determined that the sound level fell within the City’s noise ordinance limits in all areas except those along the bordering streets, where existing ambient noise contributed to the total measured level. So, recommendations were made to the Council to not allow the sound level to exceed 87 decibels, which will keep the sounds within the noise ordinance limits. The Council approved these study results and approved a contract with a construction management firm. Community Center Updates: Carpet and HVAC updates were done. Parks Master Plan: Next year, the City’s Comprehensive Plan will be updated, which will include an update of the Parks Master Plan. Action Items Geocaching Policy Topitzhofer presented a draft geocaching policy, based on policies used by other cities and counties. He said that the policy is written with respect to the basic federal, state, and municipal laws. He said that most current geocaching in Richfield happens at Wood Lake Nature Center, so their staff is familiar with the activity. He said that he designated Wood Lake Nature Center Naturalist Scott Ramsay as the person with whom members of the public will have their geocaches approved before putting it in place. Thompson moved, seconded by Rudolph, to approve the geocaching policy. Approved, ayes all. Discussion Items Public Works Project Update Link presented plans for bike path striping in the northwest corner of Richfield. He presented a summary of a pilot project on a section of 69th Street from Penn to Xerxes Avenue, using striping to accommodate and encourage pedestrians and placing delineators to reduce speeds. He said that staff will work with snowplowing plans in the winter to handle these different traffic lanes. He presented an overview of the completed Portland Avenue reconstruction, which features LED lighting, different light placement at intersections to improve pedestrian safety, and trails and sidewalks more removed from the street. Alternative Planting Areas in Parks Link reintroduced the plan that had previously been called a “low-mow” plan, but there are more options than just letting existing plantings grow longer, like native-grass plantings, pollinator-promoting plantings, and rain gardens. He said that these alternatives would be suggested for areas that are difficult to maintain and mow, like hilly areas and low, wet areas. He said that Madison Park would be a good park to try some alternative plantings. Human Rights Commission Diversity Initiative Topitzhofer presented a survey being taken by the Human Rights Commission to assess the demographics of the City’s commission and board members, in an effort to promote greater diversity on the City’s advisory boards and commissions. Committee Reports Transportation Commission: Felgate provided the report. Friends of Wood Lake Board: Engeldinger provided the report. Planning Commission: Cintron de Nunez provided the report. Arts Commission: Rudolph provided the report. Friendship City Commission: Topitzhofer provided the report. Next Meeting/Adjournment Regular November Meeting Tuesday, November 15, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Basso moved, seconded by Rudolph, to adjourn. Meeting adjourned by consensus at 7:59 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: November 15, 2016 Agenda Item Final Park Entrance Sign Design Agenda Section Action Items Attachments None Contact Jim Topitzhofer Recommended Action Approve the proposed park entrance sign design Based on discussion from the Commission meeting on September 20, 2016, staff recommends the below design for Richfield’s park entrance signs. The recommended sign material is made of ¾-inch thick high density polyethylene (HDPE). Richfield’s new park entrance signs would be fabricated in routed bi-color HDPE sign board. When these boards are routed or carved, an interior contrasting color is revealed. The result is a durable, vandal resistant, low maintenance sign. HDPE boards will never need painting and will not swell, rot, crack or chip. Each sign panel is about 8 feet long. The cost of each sign with new posts and hardware is about $1,000. Staff proposes to replace between 5 and 10 signs per year which can be paid out of operating funds. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: November 15, 2016 ACTION ITEMS Consideration of Cancelation of December Meeting Agenda Item: Consideration of cancelation of December meeting. Agenda Section: Action Items Attachments: None Contact: Reed Bornholdt Recommended Action: Cancel the regularly-scheduled December Community Services Commission meeting (12/20/16) In the past, the Community Services Commission has considered canceling the regularly-scheduled December meeting, as members are often busy with holiday plans Friends of Wood Lake Board Appointment Agenda Item: Friends of Wood Lake Board Appointment Agenda Section: Action Items Attachments: FOWL Board Application Contact: Jim Topitzhofer Recommended Action: Appoint Louis Dzierzak to the Friends of Wood Lake Board The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple terms. The applicant being considered is Louis Dzierzak (new appointment). The following is the interview portion of Louis’ application Residence: Richfield Occupation: Editor/Writer Experience that qualifies you for this position: Woodlake Nature Center plays a significant role in our families recreation pursuits. We walk and run the paths and my children frequently attend programs through school. An important resource for our community, I'd like to volunteer and use my professional experience to support Woodlake Nature Center. A full-time freelance writer, my expertise is covering outdoor recreation topics such as participation trends, environmental sustainability and access to diverse audiences. Previously served on the board of the Twin Cities Marathon. I'm an active hiker, runner, cyclist and paddler. DISCUSSION ITEM Parks Master Plan Report Agenda Item: Parks Master Plan Report Agenda Section: Discussion Items Attachments: None Contact: Reed Bornholdt Recommended Action: None Discussion Only Reed Bornholdt and Jim Topitzhofer will report on progress obtaining a consultant to assist the City with the revision of the City’s Parks Master Plan. Reed and Jim will be reporting on time schedule, community engagement process and other project deliverables.