Loading...
02-16-16 ACCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Tuesday, February 16, 2016 7:00 pm Regular CSC Meeting Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Crystal Brakke, Joannette Cintron de Nunez, Carolyn Engeldinger, Art Felgate, Tracy Hollenback, Emma Nollenberger, Lisa Rudolph, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Rick Jabs (Planning Com) Edwina Garcia (City Council) 1. Approval of Minutes/Agenda Regular Meeting Minutes: January 19, 2016 2. Welcome New Members (Bornholdt) Emma Nollenberger Lisa Rudolph 3. Public Comment Resident comment and items not printed on agenda 4. Staff Reports Recreation Services (Topitzhofer) 5. Action Items Elect Chair & Vice Chair (Bornholdt) Liaison Appointments (Bornholdt) Community Services Commission Bylaws Amendment (Topitzhofer) 6. Discussion Items Capital Improvement Budget (Topitzhofer) Donaldson Park Play Lot (Topitzhofer) 7. Committee Reports Transportation Commission (Felgate) Band Shell Taskforce (Topitzhofer/Bornholdt) FOWL Board (Brakke) Planning Commission (Engeldinger) Arts Commission (Thompson) Friendship City Commission (Topitzhofer) 8. Next Meeting Tuesday, March 15, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 9. Adjournment January 19, 2016 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, January 19, 2016 Richfield Municipal Center (6700 Portland Ave) PRESENT CSC: Reed Bornholdt, Art Felgate, Michele Thompson, Carolyn Engeldinger, Joannette Cintron de Nunez STAFF: Jim Topitzhofer, John Evans PLAN COM: Rick Jabs ABSENT CSC: Tracy Hollenback, Seth Rima, Crystal Brakke, , Teresa Kruse COUNCIL: Edwina Garcia Call to Order Chair Bornholdt called the meeting to order at 7:10 pm. Approval of Minutes/Agenda Thompson moved, seconded by Engeldinger, to approve the minutes of the 10/20/15 regular meeting and the 11/17/15 regular meeting. Approved, ayes all. Engeldinger moved, seconded by Thompson, to approve this evening’s meeting agenda (1/19/16). Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Warming Houses & Rinks: Now open with good ice for skating. Late start with warm weather, but will extend the season as weather permits. New Year’s Eve Events: Wood Lake Nature Center and Ice Arena had successful events. Taft Ice Fishing Bowl: Sunday, February 6. Discussion Items Organized Garbage Collection Update: Topitzhofer reported on updates to the City of Bloomington’s moves to organize garbage hauling. He said that a ruling on a lawsuit that would require the decision to be decided by referendum has not been made; the judge asked for more information. He said that the program will not commence until after that ruling. He reported that Hennepin County is increasing its tipping fees, which is their charge to the haulers. He said that this increase is passed on from the haulers to the customers, so Bloomington will have to increase their fees after organizing. He reported that these delays in Bloomington will delay the report to the Richfield City Council on the subject, so staff will continue to wait and see the outcome in Bloomington. He asked if there are any steps forward we can take while we wait for the lawsuit ruling in Bloomington. Thompson asked how the Council is split regarding support or objection to organized hauling. Topitzhofer said that staff doesn’t know how the Council intends to vote. Jabs asked if the Council will receive an update about this. Topitzhofer said that this same report to the CSC will go to the Council as a memo. City Code Changes Regarding Commissions and Boards: Topitzhofer said that changes were made to the City Code regarding standardizing the bylaws of the commissions and boards. Bornholdt said that it is being considered to require members to attend 75% of all meetings. Jabs and Thompson said that it is important for members to attend the meetings. Engeldinger said that it is important to note that members are volunteers and are making time in their busy personal schedules to attend. Bornholdt said that there was also a renewed and consistent initiative to appoint youth members to each commission. Thompson said that the code amendment indicates that youth members would be voting members. Engeldinger said that staff should make contact with guidance counselors. Topitzhofer said that he did contact the high school and recruited four new youth members for different commissions. He said that, at the end of each youth’s term, he will contact each Chair and encourage them to write a letter of recommendation for each youth member. Topitzhofer said that, as part of this effort, the CSC is asked to review the existing bylaws to make sure that they are consistent with the new City-wide bylaws. Topitzhofer pointed out that the bylaws discuss appointing members that represent different communities: seniors, people with disabilities, clergy, school representative, etc. Topitzhofer said that this should be reexamined. Felgate said that there was a debate on the Transportation Commission regarding whether or not a youth member would be a voting member or not. Engeldinger said that she likes the idea of making the youth member a voting member because it teaches them more about responsibility and involvement. Thompson said that the Arts Commission likes the idea of a youth member and suggested that they be recruited from the art program at the high school. Cintron de Nunez agreed that youth members should be voting members. Felgate said that the language in the code said that the youth membership would just be for the school year; Thompson said that their term of service is listed as September through August. Topitzhofer asked if the CSC should appoint one or up to two youth members; he said that this would be just for our bylaws. Bornholdt said that appointing two members would allow for absences if the members are busy with other things. The group agreed that up to two voting members should be appointed. Topitzhofer asked if the specific language listing different groups should still be listed; Bornholdt and Thompson said that the language could state that all applicants of all different groups will be considered equally and the CSC will always strive for diversity of members. Topitzhofer asked if any language should be included about a minimum number of meetings each year. Bornholdt and Engeldinger agreed that a member should notify staff or the chair if they will be absent. Topitzhofer said that the Council did not want an automatic dismissal of members after a number of absences, but would prefer to review attendance reports at the end of each year. Topitzhofer asked how the group feels about 11 members; he asked how many are on the Transportation Commission. Felgate said that it’s nine. Engeldinger said that a larger commission would allow for more absences. Bornholdt said that a larger membership is great to have at community events. Topitzhofer said that, in 2013, the CSC adopted Sturgis Parliamentary Procedure, which states a quorum as a simple majority and that group can decide questions. DRAFT MINUTES UNTIL APPROVED BY THE CSC. January 19, 2016 Annual New Commission Member Orientation: Bornholdt said that, for the past few years, the City Attorney has presented an orientation meeting for new commission members. Bornholdt said that all members are welcome to go; Thompson said that she attended after being on the CSC for a while and it was very informative. Monroe Park Storm Water Project Update: Topitzhofer reported that, using feedback from the neighborhood meetings, a plan has been presented for the park following the installation of the storm drainage pipe. He said that there will be an improved, ADA-compliant bituminous path will be installed, the soccer field will be improved with crowning in the middle for better drainage, some plantings to minimize invasive species, and all new solar-powered LED security lighting throughout the park. Topitzhofer said that the lights will keep the park well-lit, but will not project into surrounding homes. Felgate asked if the LED lighting could change colors for aesthetics or if the light wiring could interact with a communications network for security, etc. Jabs said that these will be great improvements without changing the existing usage of the parks. Committee Reports Transportation Commission: Felgate provided the report; the group has been discussing the 66th Street Project. Water Management Subcommittee: Felgate reported on this new group that serves the watershed districts of Richfield and Bloomington. He said that there will be an annual report prepared soon and the group will dissolve. Band Shell Taskforce: Topitzhofer reported that a Council study session was held to discuss how to proceed. He said the bids came in too high, so the group identified ways to lower costs: move the band shell closer to the Arena for more stable soil, use a construction manager instead of a general contractor, and reduce the proposed size of the band shell from 45’ to 40’ wide. He said that the Friends of the Band Shell, a non-profit group, is committing $100,000 to the project. He also reported that a memorial garden in honor of former Council Member Gertrude Ulrich would be incorporated into the project with a donation of $10k from the Ulrich Family. Engeldinger asked if these plans would involve another question or hearing before the Council. Topitzhofer said that the reworked plans would require another plan review public hearing with the Planning Commission. Planning Commission: Engeldinger provided the report. Arts Commission: Thompson provided the report. She said that membership is way down and some events may have to be on hold because of the lack of members to support such events. Friendship City Commission: Topitzhofer reported that this group did not have a staff liaison, but now has been assigned to this group, so he will provide reports to the CSC. Next Meeting/Adjournment Regular February Meeting Tuesday, February 16, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Meeting adjourned by consensus at 9:04 pm. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 16, 2016 Agenda Item: Election of Chair and Vice Chair/Appointment of Liaisons Agenda Section: Action Items Attachments: None Contact: Reed Bornholdt Recommended Action: Elect Chair and Vice Chair/Appoint Liaisons Every February, the CSC conducts a selection process to elect the Commission Chair and Vice Chair for the upcoming year. Duties and terms of the Officers are listed below: DUTIES & TERMS OF THE OFFICERS • The chair leads all regular and special meetings and is responsible for delivering the annual report to the City Council. The vice-chair shall preside at all meetings of the Commission in the absence of the chairperson. • Liaisons act as representatives of the CSC on various other commissions, boards and task forces. • The positions become active immediately at the February meeting. Also, members volunteer, or are appointed, as liaisons to act as representatives of the CSC at other commissions, boards, and task forces as follows: Position Duties/Frequency Chair Conducts monthly CSC meeting (every 3rd Tue, 7 pm) Vice Chair May conduct one or two meetings per year when chair is absent Planning Commission Liaison Reports on monthly meetings (every 4th Mon, 7 pm) Arts Commission Liaison Reports on monthly meetings (every 1st Thu, 7 pm) Transportation Commission Liaison Reports on monthly meetings (every 1st Wed, 7 pm) Friends of Wood Lake Board of Directors Reports on monthly meetings (every 3rd Tue, 4:30 pm) Friendship City Commission Liaison Reports on monthly meetings (every 3rd Thu, 7:00 pm) RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 16, 2016 Agenda Item 2016–2020 Parks Capital Improvement Plan Agenda Section Discussion Items Attachments Star Tribune Article Contact Jim Topitzhofer Recommended Action None – Discussion Only One of the annual tasks of the Community Services Commission is to review and revise a portion of the Capital Improvement Plan (CIP) that is related to park improvements. We do this at the beginning of every year. The plan encompasses five years and is limited to $450,000, which is funded by proceeds of the City's four liquor stores. Staff is in the process of preparing recommendations for a revised plan and seeks initial input from the Commission before doing so. Last year’s and a brief explanation of each line item follows. Staff will present recommendations in March or April. Energy Master High Existing Outside Increase Project Safety Savings Plan Use Asset Funding Revenue Cost 2016 Lincoln Fields Internal Loan X $156,740 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Wood Lake Rest Rooms X X $37,000 Pool Heaters X X $52,500 Community Center Boiler & Air Conditioning X X $143,760 Seal Coat Community Center Parking Lot X $10,000 Total 2016 $450,000 2017 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Wood Lake Carpet X X $30,000 Community Center Carpet X X $25,000 Rink 1 Conversion to Indirect Refrigeration X X X $170,000 Rink 1 Dasher Board Replacement $160,000 Arena Parking Lot Seal Coat X $15,000 Total 2017 $450,000 2018 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Rink 1 Conversion to Indirect Refrigeration X X X $400,000 Total 2018 $450,000 2019 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Rink 1 Conversion to Indirect Refrigeration X X X $400,000 Total 2019 $450,000 2020 Parks Maintenance X $45,000 Wood Lake Fence Repair & Tree Removal X X $5,000 Rink 1 Conversion to Indirect Refrigeration X X X $400,000 Total 2020 $450,000 • Parks Maintenance – Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof replacement, parking lot re-construction, etc. This has been a regular item in the CIP since 1999. . • Lincoln Fields Loan* - The remaining balance is $156,740, to be paid off in 2016 • Wood Lake Fence Repair and Tree Removal – A chain-link fence was installed around the perimeter of Wood Lake Nature Center over 30 years ago. The fence is often a target for fallen trees. Ongoing funds are needed to keep the fence in good repair. • Wood Lake Carpet - The high traffic carpet at the Wood Lake Nature Center is replaced every ten years. • Wood Lake Rest Rooms – Renovate original rest rooms at Wood Lake. • Community Center Carpet - The high traffic carpet at the Community Center is replaced every ten years. • Band Shell* – Construct a community band shell in the amount of $250,000. • Pool Heaters – Both heaters for the outdoor pool are original equipment dating back to 1964. • Community Center Boiler & Air Conditioning – Both the boiler and air-conditioner are original equipment dating back to 1961. Recommend new equipment includes state of the art controls and an energy efficient boiler & air conditioner with condensing unit. • Arena Rink 1 Dasher Boards – The existing dasher boards are original wooden structure that surrounds the ice. This structure is rotting and is obsolete, and should be replacement with a more suitable material. • Rink 1 Conversion to Indirect Refrigeration- Richfield is one of 120 ice arenas that is required to change its refrigeration system to avoid the use of R22 refrigerant (see attached Star Tribune Article). The cost to convert to another system is about $3,000,000. * Denotes improvements identified in the Richfield Parks Master Plan. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 16, 2016 Agenda Item: Community Services Commission Bylaws Revision Agenda Section: Action Items Attachments: • Ordinance amendment to Section 305 of the City Code Relating to City Commissions and Boards. • Current Bylaws of the Community Services Commission, amended Nov 19, 2013. • Resolution #6718, amending Resolution #6565 Which Established a Community Services Commission, amended February 14, 1983. Contact: Jim Topitzhofer Recommended Action: Motion to rescind the original adopted Community Services Commission Bylaws and all previous amendments, and to adopt the attached bylaws. City Council recently amended Section 305 of the City Code Relating to City Commissions and Boards in an effort to provided consistency within the groups. The Commission reviewed the bylaws at the last meeting a discussed preferences for the make-up of the group, including a youth member, ex-officio members and commission size. Those preferences are incorporated in the attached revised bylaws. Other areas of the bylaws were updated to comply with the new City Code. Staff recommends adopting the attached bylaws. If approved, Staff will prepare a new resolution for final Council approval which will mirror the new bylaws. 1 BILL NO. 2015-17 AN ORDINANCE AMENDING SECTION 305 OF THE CITY CODE RELATING TO CITY COMMISSIONS AND BOARDS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Section 305 of the Richfield City Code is amended to add the following new subsection 305.00 as follows: 305.00. – Definitions. Subdivision 1. The following terms, when used in this Section, shall have the following meanings unless the context clearly indicates otherwise: Subd. 2. “Commission” means a body established by the City Council to advise the Council on matters of municipal concern. The terms “commission” and “board” may be used interchangeably in this Section. Subd. 3. “Youth” means an individual who is at least 15 years of age. Sec. 2. Section 305 of the Richfield City Code is amended to add the following new subsection 305.01 as follows: 305.01. – Creation; General requirements. Unless otherwise provided by law or herein, the provisions in this subsection apply to all City commissions. Subdivision 1. Creation. A Commission may be established by a majority of the City Council. The Council shall adopt a resolution or ordinance that will describe the purpose and function of the Commission. City Commissions are advisory bodies to the City Council. The Council shall periodically review the role, responsibilities and procedures of each Commission. The Council may eliminate a Commission by adopting a resolution or ordinance rescinding the resolution or ordinance establishing the Commission. Subd. 2. Residency. Members of city commissions shall be residents of the City, unless an ordinance or resolution expressly provides otherwise. Subd. 3. Terms. The City Council shall appoint members to the commissions for terms not to exceed three years. No member shall serve more than three consecutive terms on the same Commission. Appointment to serve on a Commission for a period of time greater than one-half of a complete term shall be counted as a full term. If the Council appoints an individual who had a break in continuous service of at least one full term, it shall be treated as a first-term appointment. Commissioners may only serve on one Commission at a time. Subd. 4. Youth appointments. The City Council may appoint a maximum of two youth members to certain commissions. Terms for youth appointments shall be one year, commencing on September 1 and ending on August 31. No youth member shall serve more than three consecutive terms on the same Commission. Except as otherwise provided for by resolution of the Council, youth members must be residents of the City and enrolled in a high school or equivalent. A youth member may only serve on one Commission at a time. 2 Subd. 5. Attendance. Members are required to attend regular commission meetings. Commission members shall notify the Commission Chair or staff liaison if he or she is unable to attend a meeting. The Council shall conduct an annual review of the attendance of members of City commissions. Subd. 6. Removal/Vacancy. Commission members serve at the pleasure of the City Council and, unless prohibited by law, may be removed at any time for any reason, including but not limited to, excessive absences from commission meetings. When a vacancy occurs, the Council shall appoint a person to fill the unexpired term of the vacated seat. Unless provided otherwise by law or city resolution, a seat on a Commission is vacated upon any of the following: (a) death; (b) removal of legal residence in the City; (c) resignation in writing presented to the City Manager, or designee; (d) removal by the Council; or, (e) election or appointment to a public office. Subd. 7. Committees. Commissions may establish committees from time to time as the need arises. Subd. 8. Staff/Council Liaisons. Each January, the City Council shall designate a Council member as liaison and one alternative liaison to each Commission. The City Manager shall appoint one City employee to serve as a staff liaison to each Commission. Council and staff liaisons are not voting members of a Commission. Subd. 9. Bylaws/Rules of Procedure. (a) Commissions may adopt bylaws to govern meeting procedures and other matters not addressed in this Section. If the bylaws of a Commission and this Section conflict, this Section shall prevail. Commissions may amend bylaws with approval of a 2/3 majority vote of the Commission. (b) At all meetings of a Commission where formal action is required on a matter, the meeting shall be governed by Sturgis’ Standard Code of Parliamentary Procedure. At meetings where no action is required, no formal parliamentary procedure shall govern the conduct of the proceedings unless necessary such as when a formal motion is before the Commission. Sec. 3. Subsection 305.01 of the Richfield City Code is amended as follows: 305.01. 305.03 - Establishment of human rights commission. Subdivision 1. Scope of Section. It is declared that it is the public policy of the City to fulfill its responsibilities as a partner of the state department of human rights in securing for all citizens equal opportunity in housing, employment, public accommodations, public services and education, and to fully implement those goals set forth in Minnesota Statutes, cChapter 363A, the Minnesota Human Rights Act. Subd. 2. Establishment of commission. There is established and continued a human rights commission. Subd. 3. Purpose of commission. The purpose of the Commission is to secure for all citizens equal opportunity in employment, housing, public accommodations, public services and education and full participation in the affairs of this community and to take appropriate action consistent with the Minnesota Human Rights Act. The Commission shall also advise the City Council on long range programs to improve human relations in the City. 3 Subd. 4. Composition of the Commission. The Commission consists of 13 members appointed by the Council. Eleven members shall be appointed for terms of three (3) years, except that (i) a person appointed to fill a vacancy occurring prior to the expiration of the term for which the predecessor in that term was appointed shall be appointed only for the remainder of such, and (ii) two (2) persons shall be appointed as “youth” members for one (1) year terms. The two (2) youth members shall be given all rights, privileges and responsibilities granted to the other appointed members. Upon the expiration of the member’s term of office, a member shall continue to serve until a successor is appointed and qualifies. Members serve without compensation and may be removed from office at any time by the Council., but after a public hearing if a hearing is requested by the member whose removal is being considered. Subd. 5. Commission’s responsibilities. The Commission shall: (a) Adopt bylaws and rules for the conduct to of its affairs including the election, assumption of duties and definition of responsibilities of officers and committees; (b) Engage in discussions with the state department of human rights for the purpose of delineating cooperative regulatory and enforcement procedures; (c) Enlist the cooperation of agencies, organizations and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities; (d) Formulate a human relations program for the City to provide increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programming in the area of civil and human rights; (e) Advise the City Council and other agencies of the government on human relations and civil rights problems and act in an advisory capacity with respect to planning or operation of any City department on issues of civil and human rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportunity in the community; (f) Study, investigate and assist in eliminating alleged violation of Minnesota Statutes, cChapter 363A by conference, conciliation and persuasion, and when necessary, cooperate with the state department of human rights in enforcing the provisions of the state act; (g) Develop such programs of formal and information education as will assist in the implementation of the Minnesota Human Rights Act and foster the Commission's assumption of leadership in recognizing and resolving potential human rights problems in the community; and (h) Develop and implement programs that enhance the advancement of human rights in the community and that promote an awareness of and appreciation for cultural diversity. Subd. 6. Investigations, enforcement, penalties. The Commission may receive and investigate complaints of alleged violations of this Ssubsection. Investigations shall conform to the No Fault Grievance Complaint Process formulated by the State Department of Human Rights. Subd. 7. Adoption by reference. Minnesota Statutes, chapter 363 is adopted by reference and made a part of this Subsection as is fully set forth herein. Sec. 4. Subsection 305.03 of the Richfield City Code is amended as follows: 305.03. 305.05. - Joint police and fire civil service commission. Subdivision 1. Single commission created and continued. The Police Civil Service Commission and the Fire Civil Service Commission of the City have been combined to form a single commission. 4 Subd. 2. Duties. The Joint Commission is created and continued and will serves as both the Police and Fire Civil Service Commission and Firemen’s Civil Service Commission. Subd. 3. Membership. The Joint Commission consists of three (3) members appointed for staggered terms in the same manner, for the same terms, and with the same qualifications as a police civil service commission under Minnesota Statutes, Chapter 419. sections 419.01 to 419.18. Terms of commissioners are for three (3) years commencing on February 1 of the year of appointment. Sec. 5. Subsection 305.05 of the Richfield City Code is amended as follows: 305.05. 305.07 - Planning agency Commission. Subdivision 1. Establishment. Pursuant to Minnesota Statutes, section 462.354, subdivision 1, there is created and continued a City pPlanning Commission. Subd. 2. Commission form. Except in cases in which the Planning Commission is authorized by this Code or other applicable law to render a final decision, Tthe Planning Agency shall operate as a Planning Commission serves in an advisory capacity to the City Council. Staff services for the Commission shall be furnished by the Community Development Department of the City. The Commission serves in an advisory capacity to the Council. Subd. 3. Composition of the Commission. The Commission consists of seven (7) members appointed by the Council to serve for terms of three (3) years, with terms of members to be staggered so that as nearly equal number of terms as possible shall expire each year. Terms begin on the first day of February. The City Manager, the superintendent of schools for Independent School District No. 280, one (1) Council member and one (1) other representative of the Board of Education of Independent School District No. 280 designated by the district are ex officio officers and members of the Commission without voting rights. Subd. 4. Powers and duties of the Commission. The Planning Commission shall undertake the duties given by Minnesota Statutes, sections 462.351 to 462.354. The Planning Commission shall deliberate and make recommendations, or final decisions as applicable, on: (a) Proposed subdivisions and resubdivisions of land; (b) (a) Proposed amendments to the zoning ordinance code or map; (c) (b) Land development applications requiring site plan approval, special interim use permits, conditional use permits or variances from the land development regulations of the City; and (d) (c) Such other matters relating to planning and development within the City, as may be referred to it by the Council. Subd. 5. General objectives of the Commission. The Planning Commission shall, as necessary, endeavor to perform the following functions on behalf of the City: (a) Subject planning decisions to citizens’ examination and influence through technical advisory subcommittees which may study and recommend courses of action on special planning matters; (b) Act as an advocate of various beneficial planning projects, as directed by the Council, to stimulate interest and acceptance of planning within the City; and (c) Act as a coordinator of planning activities within the City by working with public, quasi-public and private planning groups to coordinate the total planning efforts of the City and other governmental units. 5 Subd. 6. Dismissal of commission members. Commission members serve at the pleasure of the Council. The Council may dismiss members of the Commission with or without cause. Subd. 7. Vacancies. The office of a member is vacant upon the member’s: (a) Death; (b) Disability or failure to serve; (c) Removal of legal residence from the City; (d) Resignation in writing; (e) Removal with or without cause by the Council; or (f) Election or appointment to an elective public office. The Commission shall notify the Council of a vacancy and request appropriate action to fill the vacanc y. Subd. 8 6. Additional powers and duties. The Council may assign additional duties and responsibilities to the Planning Commission to assist the Commission in effectively carrying out the Commission’s objectives, powers and duties. Sec. 6. Subsection 305.07 of the Richfield City Code is amended as follows: 305.07. 305.09 - Board of health. Subdivision 1. Creation of board. Pursuant to Minnesota Statutes, section 145.01 Chapter 145A, there is created and continued a board of health. Subd. 2. Council to constitute board. The Board consists of the City Council and a physician who is the health officer of the City. Subd. 3. Powers and duties of board. The Board shall: (a) Investigate and make such reports and obey such directions concerning communicable diseases as the State Board of Health may require or give; and (b) Cause all laws and regulations relating to the public health, including any and all health regulations contained in this code to be obeyed and enforced. Subd. 4. Inspection and enforcement. The Board and authorized officers or employees of the Board shall have the right to enter into any building, conveyance or place where contagion, infection, filth or other source or cause of preventable disease exists or is reasonably suspect. Subd. 5. Uniform enforcement and appeals. Orders or rules and regulations adopted or issued by the Board shall be enforced in the manner provided in Section 320. Persons aggrieved by an order or rule or regulation of the Board may appeal in accordance with the provisions of Section 320. Sec. 7. This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of December, 2015. ATTEST: Debbie Goettel, Mayor Elizabeth VanHoose, City Clerk BY-LAWS OF THE RICHFIELD COMMUNITY SERVICES ADVISORY COMMISSION AMENDED 11/2013 OFFICERS The members of the Community Services Advisory Commission, at their first regular meeting in February of each year shall elect, by secret ballot, from their membership, a chairperson and vice-chairperson to serve for the ensuing year. The Director of Community Services of his/her designated representative shall serve as secretary for the Commission. DUTIES OF THE OFFICERS The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to the City Council. The vice-chairperson shall preside at all meetings of the Commission in the absence of the chairperson. The secretary shall provide a record of all proceedings of the Commission and transmit copies of such to all persons as directed by the Commission. The secretary shall prepare an agenda for all meetings and mail to all commission members no less than three (3) days prior to a meeting. The secretary shall give each member at least twenty-four (24) hours notice of a special meeting. The secretary shall transmit to the Mayor, Council and City Manager, a listing and definition of all advisory resolutions passed by the Commission, within five (5) working days after the meeting. ABSENCES Three (3) or more unexcused absences from regularly scheduled meetings shall be reported to the Mayor and Council Members by the secretary within five days after the 3rd absence for whatever action they wish to take. FILLING OF VACANCIES The City Council, at their first regular meeting following a vacancy, shall appoint a member(s) to fill the term(s) for the unexpired portion of that term(s). MEETING PROCEDURES The Community Services Advisory Commission shall hold regular monthly meetings on the third Tuesday of each month at 7:00 PM. Special meetings may be held on other dates at the call of the chairperson or any two members of the Commission. All questions presented to the Commission shall be decided on by a simple majority (6) of the number of the commissioners (11) established by the city council. Sturgis Parliamentary Procedure shall govern the conduct of meetings of the Commission. Adopted: April 17, 1974 Amended: March 16, 1976, January 10, 1978, March 9, 1982, February 10, 1987, September 8, 1998 November 19, 2013 BY-LAWS OF THE RICHFIELD COMMUNITY SERVICES COMMISSION COMMISSION PURPOSE The Commission shall be advisory to the City Council on matters relating to the City’s parks and recreational facilities and programs. This shall include, but not be limited to, parks and recreation related capital improvement projects, recreation programming, community center, nature center, ice arena, swimming pool, and any other item referred to it by the City Council. The Commission also is the advisory to City Council on matters related to solid waste collection/recycling, storm water management and forestry, and other matters as directed by City Council. COMMISSION MEMBERSHIP The Commission shall consist of eleven (11) regular members appointed by City Council. In making appointments to the Commission, the City Council shall seek to select a representative balance among various user groups and interests within the community. Regular members shall be appointed in January of each year by the City Council to serve three- year terms. Terms of the members of the Commission shall begin on the first day of February of the year of appointment and shall continue until the 31st day of January in which their appointment expires or until their successors are selected, subject, however, to prior termination as otherwise provided in Section 305 of the City Code. Of the eleven (11) regular members, the City Council shall approve up to two (2) youth appointments with full voting privileges. Youth appointment terms shall be in accordance with Section 305 of the City Code. In addition to the eleven (11) regular members of the commission, it shall have two (2) no-voting, ex-officio members as follows: One member shall be appointed by the Richfield City Council from among its members; one shall be appointed by the Richfield Planning Commission from among its members. Selection of ex-officio members shall be made annually and, insofar as possible, in January of each year, with such ex-officio members serving for a term of one year or until their successors are appointed. REQUIREMENTS RELATING TO RESIDENCY, TERMS, ATTENDANCE, REMOVAL/VACANCIES, AND STAFF/COUNCIL LIAISONS Section 305 of the Richfield City Code shall dictate requirements related to residency, terms, attendance, removal/vacancies and staff/council liaisons. OFFICERS The members of the Community Services Advisory Commission, at their first regular meeting in February of each year shall elect, from their membership, a chairperson and vice-chairperson to serve for the ensuing year. The Director of the Recreation Services Department or his/her designated representative shall serve as secretary for the Commission. DUTIES OF THE OFFICERS The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to the City Council. The vice-chairperson shall preside at all meetings of the Commission in the absence of the chairperson. The secretary shall provide a record of all proceedings of the Commission and transmit copies of such to all persons as directed by the Commission. The secretary shall prepare an agenda for all meetings and e-mail to all commission members no less than three (3) days prior to a meeting. The secretary shall give each member at least twenty-four (24) hours notice of a special meeting. MEETING PROCEDURES The Community Services Advisory Commission shall hold regular monthly meetings on the third Tuesday of each month at 7:00 PM. Special meetings may be held on other dates at the call of the chairperson or any two members of the Commission. All questions presented to the Commission shall be decided on by a simple majority of the number of the commissioners present at the meeting provided a quorum is present. A minimum of six (6) members out of eleven (11) established by City Council present at the meeting is needed to obtain a quorum. Sturgis Parliamentary Procedure shall govern the conduct of meetings of the Commission. Adopted: April 17, 1974 Amended: March 16, 1976, January 10, 1978, March 9, 1982, February 10, 1987, September 8, 1998, November 19, 2013, February 16, 2016. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: February 16, 2016 Agenda Item: Donaldson Park Play Lot Agenda Section: Discussion Items Attachments: None Contact: Jim Topitzhofer Recommended Action: None, Discussion Only An old play lot located on the north end of Donaldson Park was built in 1973 along with most of the athletic improvements that exist in the park today. The play lot was one of two play equipment areas included in the original design of the park. The remaining area was designed for younger children. A new structure was built in 1994 and is located on the west side of the park shelter/warming house. The newer play equipment includes a larger structure for older kids and a separate structure for toddlers ages 2 to 5. Staff is seeking an opinion from the Commission as to what to do with the obsolete play lot. Additional photos will be presented at the meeting along with a few options to discuss.