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01-19-16ACCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Tuesday, January 19, 2016 7:00 pm Regular CSC Meeting Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Crystal Brakke, Joannette Cintron de Nunez, Carolyn Engeldinger, Art Felgate, Tracy Hollenback, Teresa Kruse, Seth Rima, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Rick Jabs (Planning Com) Edwina Garcia (City Council) 1. Approval of Minutes/Agenda Regular Meeting: October 20, 2015 Regular Meeting: November 17, 2015 2. Public Comment Resident comment and items not printed on agenda 3. Staff Reports Recreation Services (Topitzhofer) 4. Action Items None 5. Discussion Items Update on Status of Organized Garbage Collection in Bloomington, MN (Topitzhofer) Changes to City Code Relating to City Commissions and Boards (Topitzhofer) Annual New Commissioner Orientation (Bornholdt) Monroe Park Storm Water Project Update (Topitzhofer) 6. Committee Reports Transportation Commission (Felgate) Band Shell Taskforce (Topitzhofer/Bornholdt) FOWL Board (Brakke) Planning Commission (Engeldinger) Arts Commission (Thompson) Friendship City Commission (Topitzhofer) 7. Next Meeting February 16, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment October 20, 2015 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, October 20, 2015 St. Richard’s Catholic Church (7540 Penn Ave) PRESENT CSC: Reed Bornholdt, Art Felgate, Michele Thompson, Crystal Brakke, Teresa Kruse, Carolyn Engeldinger STAFF: Jim Topitzhofer, John Evans, Kristin Asher (Public Works) PLAN COM: Rick Jabs ABSENT CSC: Joannette Cintron de Nunez, Tracy Hollenback, Seth Rima COUNCIL: Edwina Garcia Call to Order/Approval of Minutes & Agenda Chair Bornholdt called the meeting to order at 7:01 pm. Motion was made and seconded to approve the minutes of the regular September meeting. Approved, ayes all. The October agenda was approved by consensus. Staff Reports Recreation Services Topitzhofer reported on the following: Open Streets at Penn Fest: Over 7,000 people attended. Great weather, very successful. Wood Lake’s Night of the Living Marsh: 1,200 people attended. Great weather. Community Center Boutique: Saturday, October 24 Richfield Foundation Wine & Cheese Event: Well-attended. Kruse and Bornholdt also reported. Discussion Items Stormwater Improvements: Impact on Monroe Park: Public Works Director Asher reported that there was good attendance at the open house, although not as heavy as anticipated. She said that people were mainly there to gather information about the 66th Street project, but there was very little concern voiced about the impacts on Monroe Park. She said that people seem to understand the benefits of the project and the need for it, as well as the plans to restore the park. She asked for comments about other park improvements, like the no-mow area. Jabs said that a few people commented on the desire to not alter the sledding hill near Irving Avenue. Brakke said that there was a desire voiced to not develop the informal play area to the south. Topitzhofer said that it was asked how the final design for Monroe will be shared. He suggested using the same mailing list as tonight’s meeting to contact people and alert them to the posting of designs on the website and Facebook. Felgate asked about signs on-site so people know what’s happening; Asher said that it would be a great idea. Committee Reports Band Shell Taskforce: Topitzhofer reported that the bids came in too high. Additional funding was not raised by the Band Shell group, so the project was not rebid in September. He said the project is on hold until next year. Friends of Wood Lake: Brakke provided the report. Turkey Trailblazer 1K/5K. Planning Commission: Engeldinger provided the report. Arts Commission: Thompson provided the report. Next Meeting/Adjournment Regular November Meeting Tuesday, November 17, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Kruse moved, seconded by Thompson, to adjourn. Meeting adjourned by consensus at 7:46 pm. DRAFT MINUTES UNTIL APPROVED BY THE CSC. November 17, 2015 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, November 17, 2015 Richfield Municipal Center (6700 Portland Ave) PRESENT CSC:, Art Felgate, Joannette Cintron de Nunez, Michele Thompson, Carolyn Engledinger STAFF: Jim Topitzhofer, John Evans PLAN COM: Rick Jabs ABSENT CSC: Reed Bornholdt, Tracy Hollenback, Seth Rima, Crystal Brakke, Teresa Kruse COUNCIL: Edwina Garcia Call to Order Vice Chair Thompson called the meeting to order at 7:00 pm. Staff Reports Recreation Services Topitzhofer reported on the following: Community Center Boiler Replacement: After a failed inspection, the boiler is being replaced on an emergency basis. Taft Park Fishery Improvements: Casting platforms are in place; an ADA-compliant trail has been graded down to the fishing pier. Play Equipment Inspection: An independent inspector will check all 20 play equipment lots to determine their safety. Discussion Items Cancel December Meeting: December meeting will likely be cancelled unless there arises a reason to meet. A legal will be posted. Discussion Items Update on Status of Organized Garbage Collection in Bloomington: Topitzhofer reported that the Bloomington City Council will consider a contract in December with a consortium of haulers to jointly provide garbage collection, divided up among the haulers by current market share. He said that a group called Haulers for Choice has filed a lawsuit against the City to require a referendum to consider the Council’s vote; Hennepin County has announced a 10% increase in their fees to the haulers, which will absorb any savings seen by residents, which may hurt the perception of organized hauling saving on hauling fees. Topitzhofer asked if the CSC agrees to wait for the results of the Council vote and the lawsuit against the City. Felgate said (and the other CSC members all agreed) that Richfield can only benefit from waiting to see the results of the pending decisions in Bloomington. Thompson asked if Bloomington’s curbside cleanup day is included in the proposed contract with the haulers. Topitzhofer said that it is included, but Richfield may consider adopting the Minneapolis model, where the curbside pickups are issued on each resident account as a voucher they may use a number of times. Felgate asked if Richfield could benefit from extending any agreements or arrangements adopted by Minneapolis or Bloomington. Topitzhofer said that it may be possible, although Minneapolis has a hybrid model with some private haulers and some City haulers, but there may be some way to cooperate in a neighboring city’s contract. Monroe Park Storm Water Project: Topitzhofer reported that the open house held at St. Richard’s Church prior to the October CSC meeting went well, despite being only modestly attended. He said that neighborhood residents expressed the desire to preserve the sledding hill, plant more trees and some native plants, and add some lighting. He asked if the CSC agreed that these were the prevailing thoughts shared by the neighborhood members who attended. Cintron de Nunez suggested a motion-sensing light in the poorly-lit area of the park so it wouldn’t create too much light after park hours but would come on as needed. Felgate asked about dimmable light; Thompson mentioned lights that detect daylight. Topitzhofer said that he will ask Public Works how dimmable lights would be used. Topitzhofer said that some areas of the park will stay dryer after storms with the better drainage. Engeldinger asked how the City determines how much to spend at each park. Topitzhofer said that the CSC recommends those decisions to the Council based on staff recommendations. Engeldinger asked about funds spent at certain parks that are seen as gateways into the City to beautify them. Felgate said that some projects like that have other funding sources. Engeldinger asked how much would be spent on a single neighborhood park like Monroe since not all neighborhood parks can have top-notch amenities. Topitzhofer said that, in 2016, the Parks Master Plan will be revised and the needs of each individual park can be assessed and considered. Jabs said that these improvements are an opportunity to use funds related to this stormwater project, but, aside from the ballfield improved with funds from the Twins, the park is definitely does not have luxury amenities and some of the suggested improvements are even safety issues (i.e. lighting, etc). Topitzhofer said that the neighborhood expressed a desire to not change any uses in Monroe Park. Committee Reports Transportation Commission: Felgate provided the report. He said that discussion was about 66th Street; the group talked about preserving old-growth trees along 66th Street wherever possible. He said that a new median along 66th Street will have trees along it. He said that there will be crosswalks and bike trails, so there may be more usage of parks from residents across 66th Street. Band Shell Taskforce: Topitzhofer reported that some fundraising efforts are still being explored by Friends of the Band Shell. Friends of Wood Lake: Topitzhofer reported that the Turkey Trailblazer 1K/5K will be held on Saturday, November 21. Planning Commission: Engeldinger provided the report. Arts Commission: Thompson provided the report. Other Items Cintron de Nunez said that her employer, a mortgage lender, has HUD grant funds available for low-income homeowner assistance with mortgage payments and financial education. DRAFT MINUTES UNTIL APPROVED BY THE CSC. November 17, 2015 Next Meeting/Adjournment Regular January Meeting Tuesday, January 19, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Meeting adjourned by consensus at 8:02 pm. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 19, 2016 Agenda Item Organized Garbage Collection Update from the City of Bloomington Agenda Section Discussion Items Attachments None Contact Jim Topitzhofer Recommended Action None (discussion only) A joint work session between the Richfield City Council and the Community Services Commission was conducted on June 23, 2015 to discuss direction on organized garbage collection. The consensus of the meeting was to wait on any action and observe the City of Bloomington in the interim as they unfold their process to organize collection. I recently interviewed Jim Gates, Deputy Public Works Director for the City of Bloomington and project manager for the initiative. He gave the following highlights: • Haulers for Choice, an opponent of organized collection is funding a group of citizens that have filed a lawsuit against the City to require a referendum to re-consider the Council’s vote on organized collection. A ruling was expected in January but the judge recently requested additional information from both parties, postponing a ruling until June, 2016. If the judge rules in favor of a referendum, the above services contract will be delayed. • The Bloomington City Council approved a Services Contract on December 15, 2015 to begin doing business with a consortium of haulers to jointly provide garbage collection services. The start date was moved from April, 2016, to June 6, 2016. The consortium will divide the City up by current market share. The City of Bloomington will bill residents through the City’s utility billing system and pay the haulers a contracted amount. A new lawsuit is expected to challenge the Services Contract. . • Hennepin County has recently announced plans to increase tipping fees, the fees that haulers pay to drop off garbage at County solid waste facilities. The current rate is $49 per ton and the County is talking about increasing the fee to $57 per ton. This is bad timing for Bloomington because the fee increase will be passed on to customers and their cost of garbage collection to residents will appear higher than expected. A more detailed report from the City’s website follows: Update - January 5, 2016 The City Council approved moving forward with organized collection of garbage and recycling on June 22, 2015. Since that time, the City has been negotiating a services contract with the seven licensed residential haulers in Bloomington. Those seven haulers have formed a Consortium registered with the State of Minnesota as the Bloomington Haulers, LLC. This legal entity enables the City to have only one contract with the seven licensed residential haulers. A services contract with the Bloomington Haulers LLC was approved by the City Council at its December 21, 2015 meeting. The five-year contract outlines the service requirement for the approximate 22,000 eligible households in Bloomington. The unit prices for the various cart sizes and recycling are fixed for the first two years of the contract, with a 2% increase in the unit prices allowed in years three and five of that contract. There is a possibility of extending the contract to 10 years if a number of measurable metrics are met, and there is mutual agreement between the City and the haulers upon satisfactory performance of the contract requirements. The services contract continues the service that the haulers already offer, including: • Service cart sizes of small, medium, and large carts. • Biweekly recycling pick-up with an additional recycling cart at no additional charge for those who overflow their recycling cart on a routine basis. • Service interruption for “snowbirds,” summer cabin dwellers and those taking extended vacations. • Household walk-up service for those who have difficulty in getting their carts to the curbside, • A number of subscription services for households, such as: o yard waste o bulky items o electronic waste, including computers, microwaves, televisions, toasters, etc. o per bag services for excess trash, yard waste, etc. Organics will be added to the recycling program when capacity is available for the processing of organics from a city the size of Bloomington. The Curbside Cleanup will become a service provided by the Bloomington Haulers LLC in 2017, since there is an existing contract for the Curbside Cleanup in 2016. The haulers are presently tasked with supplying Bloomington with each haulers customer list, such as address, cart size, recycling service needs, subscription services such as yard waste for example, and other specific requirements for each household. The new start date for organized collection of garbage and recycling is now tentatively set for June 6, 2016. The present program of open collection, where agreements/contracts are between the household and their hauler, will remain until the start date of organized collection. The City is aware that many households have recently received bills from the haulers (some annual, some three to six months) and that raises the question of how to handle those bills. The City Code requires households to have garbage and recycling pick-up, so most folks are discussing that activity with their haulers and continuing service with the current hauler. The haulers are required to terminate the agreements/contracts with households and are also required to reimburse each household for services not received after June 6, 2016, organized collection start date. For more information about this program, please review the FAQ below. If you have any comments or requests, contact Jennifer Nguyen Moore at 952-563-4659 (jnguyenmoore@bloomingtonmn.gov (link sends e- mail)) or Jim Gates at 952-563-8730 (jgates@bloomingtonmn.gov (link sends e-mail)). RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 19, 2016 Agenda Item: Changes to City Code Relating to City Commissions and Boards Agenda Section: Discussion Items Attachments: • Ordinance amendment to Section 305 of the City Code Relating to City Commissions and Boards. • Current Bylaws of the Community Services Commission, amended November 19, 2013. • Resolution #6718, amending Resolution #6565 Which Established a Community Services Commission, amended February 14, 1983. Contact: Jim Topitzhofer Recommended Action: Discussion Only City Council recently amended Section 305 of the City Code Relating to City Commissions and Boards. Some of the City’s boards and commissions were created by State statute and are listed specifically in the code (Human Rights Commission, Planning Commission, and Board of Health. Other commissions, including the Community Services Commission, were established through separate council resolutions. The Commission is being asked to review their current bylaws and resolutions (see attached) and recommend any changes needed to comply with the new City Code, and other preferences. Specially, our Commission should discuss the make-up of the group, including a youth member, ex-officio members and Commission size. 1 BILL NO. 2015-17 AN ORDINANCE AMENDING SECTION 305 OF THE CITY CODE RELATING TO CITY COMMISSIONS AND BOARDS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Section 305 of the Richfield City Code is amended to add the following new subsection 305.00 as follows: 305.00. – Definitions. Subdivision 1. The following terms, when used in this Section, shall have the following meanings unless the context clearly indicates otherwise: Subd. 2. “Commission” means a body established by the City Council to advise the Council on matters of municipal concern. The terms “commission” and “board” may be used interchangeably in this Section. Subd. 3. “Youth” means an individual who is at least 15 years of age. Sec. 2. Section 305 of the Richfield City Code is amended to add the following new subsection 305.01 as follows: 305.01. – Creation; General requirements. Unless otherwise provided by law or herein, the provisions in this subsection apply to all City commissions. Subdivision 1. Creation. A Commission may be established by a majority of the City Council. The Council shall adopt a resolution or ordinance that will describe the purpose and function of the Commission. City Commissions are advisory bodies to the City Council. The Council shall periodically review the role, responsibilities and procedures of each Commission. The Council may eliminate a Commission by adopting a resolution or ordinance rescinding the resolution or ordinance establishing the Commission. Subd. 2. Residency. Members of city commissions shall be residents of the City, unless an ordinance or resolution expressly provides otherwise. Subd. 3. Terms. The City Council shall appoint members to the commissions for terms not to exceed three years. No member shall serve more than three consecutive terms on the same Commission. Appointment to serve on a Commission for a period of time greater than one-half of a complete term shall be counted as a full term. If the Council appoints an individual who had a break in continuous service of at least one full term, it shall be treated as a first-term appointment. Commissioners may only serve on one Commission at a time. Subd. 4. Youth appointments. The City Council may appoint a maximum of two youth members to certain commissions. Terms for youth appointments shall be one year, commencing on September 1 and ending on August 31. No youth member shall serve more than three consecutive terms on the same Commission. Except as otherwise provided for by resolution of the Council, youth members must be residents of the City and enrolled in a high school or equivalent. A youth member may only serve on one Commission at a time. 2 Subd. 5. Attendance. Members are required to attend regular commission meetings. Commission members shall notify the Commission Chair or staff liaison if he or she is unable to attend a meeting. The Council shall conduct an annual review of the attendance of members of City commissions. Subd. 6. Removal/Vacancy. Commission members serve at the pleasure of the City Council and, unless prohibited by law, may be removed at any time for any reason, including but not limited to, excessive absences from commission meetings. When a vacancy occurs, the Council shall appoint a person to fill the unexpired term of the vacated seat. Unless provided otherwise by law or city resolution, a seat on a Commission is vacated upon any of the following: (a) death; (b) removal of legal residence in the City; (c) resignation in writing presented to the City Manager, or designee; (d) removal by the Council; or, (e) election or appointment to a public office. Subd. 7. Committees. Commissions may establish committees from time to time as the need arises. Subd. 8. Staff/Council Liaisons. Each January, the City Council shall designate a Council member as liaison and one alternative liaison to each Commission. The City Manager shall appoint one City employee to serve as a staff liaison to each Commission. Council and staff liaisons are not voting members of a Commission. Subd. 9. Bylaws/Rules of Procedure. (a) Commissions may adopt bylaws to govern meeting procedures and other matters not addressed in this Section. If the bylaws of a Commission and this Section conflict, this Section shall prevail. Commissions may amend bylaws with approval of a 2/3 majority vote of the Commission. (b) At all meetings of a Commission where formal action is required on a matter, the meeting shall be governed by Sturgis’ Standard Code of Parliamentary Procedure. At meetings where no action is required, no formal parliamentary procedure shall govern the conduct of the proceedings unless necessary such as when a formal motion is before the Commission. Sec. 3. Subsection 305.01 of the Richfield City Code is amended as follows: 305.01. 305.03 - Establishment of human rights commission. Subdivision 1. Scope of Section. It is declared that it is the public policy of the City to fulfill its responsibilities as a partner of the state department of human rights in securing for all citizens equal opportunity in housing, employment, public accommodations, public services and education, and to fully implement those goals set forth in Minnesota Statutes, cChapter 363A, the Minnesota Human Rights Act. Subd. 2. Establishment of commission. There is established and continued a human rights commission. Subd. 3. Purpose of commission. The purpose of the Commission is to secure for all citizens equal opportunity in employment, housing, public accommodations, public services and education and full participation in the affairs of this community and to take appropriate action consistent with the Minnesota Human Rights Act. The Commission shall also advise the City Council on long range programs to improve human relations in the City. 3 Subd. 4. Composition of the Commission. The Commission consists of 13 members appointed by the Council. Eleven members shall be appointed for terms of three (3) years, except that (i) a person appointed to fill a vacancy occurring prior to the expiration of the term for which the predecessor in that term was appointed shall be appointed only for the remainder of such, and (ii) two (2) persons shall be appointed as “youth” members for one (1) year terms. The two (2) youth members shall be given all rights, privileges and responsibilities granted to the other appointed members. Upon the expiration of the member’s term of office, a member shall continue to serve until a successor is appointed and qualifies. Members serve without compensation and may be removed from office at any time by the Council., but after a public hearing if a hearing is requested by the member whose removal is being considered. Subd. 5. Commission’s responsibilities. The Commission shall: (a) Adopt bylaws and rules for the conduct to of its affairs including the election, assumption of duties and definition of responsibilities of officers and committees; (b) Engage in discussions with the state department of human rights for the purpose of delineating cooperative regulatory and enforcement procedures; (c) Enlist the cooperation of agencies, organizations and individuals in the community in an active program directed to create equal opportunity and eliminate discrimination and inequalities; (d) Formulate a human relations program for the City to provide increased effectiveness and direction to the work of all individuals and agencies addressing themselves to planning, policy making and educational programming in the area of civil and human rights; (e) Advise the City Council and other agencies of the government on human relations and civil rights problems and act in an advisory capacity with respect to planning or operation of any City department on issues of civil and human rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportunity in the community; (f) Study, investigate and assist in eliminating alleged violation of Minnesota Statutes, cChapter 363A by conference, conciliation and persuasion, and when necessary, cooperate with the state department of human rights in enforcing the provisions of the state act; (g) Develop such programs of formal and information education as will assist in the implementation of the Minnesota Human Rights Act and foster the Commission's assumption of leadership in recognizing and resolving potential human rights problems in the community; and (h) Develop and implement programs that enhance the advancement of human rights in the community and that promote an awareness of and appreciation for cultural diversity. Subd. 6. Investigations, enforcement, penalties. The Commission may receive and investigate complaints of alleged violations of this Ssubsection. Investigations shall conform to the No Fault Grievance Complaint Process formulated by the State Department of Human Rights. Subd. 7. Adoption by reference. Minnesota Statutes, chapter 363 is adopted by reference and made a part of this Subsection as is fully set forth herein. Sec. 4. Subsection 305.03 of the Richfield City Code is amended as follows: 305.03. 305.05. - Joint police and fire civil service commission. Subdivision 1. Single commission created and continued. The Police Civil Service Commission and the Fire Civil Service Commission of the City have been combined to form a single commission. 4 Subd. 2. Duties. The Joint Commission is created and continued and will serves as both the Police and Fire Civil Service Commission and Firemen’s Civil Service Commission. Subd. 3. Membership. The Joint Commission consists of three (3) members appointed for staggered terms in the same manner, for the same terms, and with the same qualifications as a police civil service commission under Minnesota Statutes, Chapter 419. sections 419.01 to 419.18. Terms of commissioners are for three (3) years commencing on February 1 of the year of appointment. Sec. 5. Subsection 305.05 of the Richfield City Code is amended as follows: 305.05. 305.07 - Planning agency Commission. Subdivision 1. Establishment. Pursuant to Minnesota Statutes, section 462.354, subdivision 1, there is created and continued a City pPlanning Commission. Subd. 2. Commission form. Except in cases in which the Planning Commission is authorized by this Code or other applicable law to render a final decision, Tthe Planning Agency shall operate as a Planning Commission serves in an advisory capacity to the City Council. Staff services for the Commission shall be furnished by the Community Development Department of the City. The Commission serves in an advisory capacity to the Council. Subd. 3. Composition of the Commission. The Commission consists of seven (7) members appointed by the Council to serve for terms of three (3) years, with terms of members to be staggered so that as nearly equal number of terms as possible shall expire each year. Terms begin on the first day of February. The City Manager, the superintendent of schools for Independent School District No. 280, one (1) Council member and one (1) other representative of the Board of Education of Independent School District No. 280 designated by the district are ex officio officers and members of the Commission without voting rights. Subd. 4. Powers and duties of the Commission. The Planning Commission shall undertake the duties given by Minnesota Statutes, sections 462.351 to 462.354. The Planning Commission shall deliberate and make recommendations, or final decisions as applicable, on: (a) Proposed subdivisions and resubdivisions of land; (b) (a) Proposed amendments to the zoning ordinance code or map; (c) (b) Land development applications requiring site plan approval, special interim use permits, conditional use permits or variances from the land development regulations of the City; and (d) (c) Such other matters relating to planning and development within the City, as may be referred to it by the Council. Subd. 5. General objectives of the Commission. The Planning Commission shall, as necessary, endeavor to perform the following functions on behalf of the City: (a) Subject planning decisions to citizens’ examination and influence through technical advisory subcommittees which may study and recommend courses of action on special planning matters; (b) Act as an advocate of various beneficial planning projects, as directed by the Council, to stimulate interest and acceptance of planning within the City; and (c) Act as a coordinator of planning activities within the City by working with public, quasi-public and private planning groups to coordinate the total planning efforts of the City and other governmental units. 5 Subd. 6. Dismissal of commission members. Commission members serve at the pleasure of the Council. The Council may dismiss members of the Commission with or without cause. Subd. 7. Vacancies. The office of a member is vacant upon the member’s: (a) Death; (b) Disability or failure to serve; (c) Removal of legal residence from the City; (d) Resignation in writing; (e) Removal with or without cause by the Council; or (f) Election or appointment to an elective public office. The Commission shall notify the Council of a vacancy and request appropriate action to fill the vacanc y. Subd. 8 6. Additional powers and duties. The Council may assign additional duties and responsibilities to the Planning Commission to assist the Commission in effectively carrying out the Commission’s objectives, powers and duties. Sec. 6. Subsection 305.07 of the Richfield City Code is amended as follows: 305.07. 305.09 - Board of health. Subdivision 1. Creation of board. Pursuant to Minnesota Statutes, section 145.01 Chapter 145A, there is created and continued a board of health. Subd. 2. Council to constitute board. The Board consists of the City Council and a physician who is the health officer of the City. Subd. 3. Powers and duties of board. The Board shall: (a) Investigate and make such reports and obey such directions concerning communicable diseases as the State Board of Health may require or give; and (b) Cause all laws and regulations relating to the public health, including any and all health regulations contained in this code to be obeyed and enforced. Subd. 4. Inspection and enforcement. The Board and authorized officers or employees of the Board shall have the right to enter into any building, conveyance or place where contagion, infection, filth or other source or cause of preventable disease exists or is reasonably suspect. Subd. 5. Uniform enforcement and appeals. Orders or rules and regulations adopted or issued by the Board shall be enforced in the manner provided in Section 320. Persons aggrieved by an order or rule or regulation of the Board may appeal in accordance with the provisions of Section 320. Sec. 7. This Ordinance is effective in accordance with Section 3.09 of the Richfield City Charter. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of December, 2015. ATTEST: Debbie Goettel, Mayor Elizabeth VanHoose, City Clerk BY-LAWS OF THE RICHFIELD COMMUNITY SERVICES ADVISORY COMMISSION OFFICERS The members of the Community Services Advisory Commission, at their first regular meeting in February of each year shall elect, by secret ballot, from their membership, a chairperson and vice-chairperson to serve for the ensuing year. The Director of Community Services of his/her designated representative shall serve as secretary for the Commission. DUTIES OF THE OFFICERS The chairperson shall chair all regular and special meetings and shall be responsible for the annual report to the City Council. The vice-chairperson shall preside at all meetings of the Commission in the absence of the chairperson. The secretary shall provide a record of all proceedings of the Commission and transmit copies of such to all persons as directed by the Commission. The secretary shall prepare an agenda for all meetings and mail to all commission members no less than three (3) days prior to a meeting. The secretary shall give each member at least twenty-four (24) hours notice of a special meeting. The secretary shall transmit to the Mayor, Council and City Manager, a listing and definition of all advisory resolutions passed by the Commission, within five (5) working days after the meeting. ABSENCES Three (3) or more unexcused absences from regularly scheduled meetings shall be reported to the Mayor and Council Members by the secretary within five days after the 3rd absence for whatever action they wish to take. FILLING OF VACANCIES The City Council, at their first regular meeting following a vacancy, shall appoint a member(s) to fill the term(s) for the unexpired portion of that term(s). MEETING PROCEDURES The Community Services Advisory Commission shall hold regular monthly meetings on the third Tuesday of each month at 7:00 PM. Special meetings may be held on other dates at the call of the chairperson or any two members of the Commission. All questions presented to the Commission shall be decided on by a simple majority (6) of the number of the commissioners (11) established by the city council. Sturgis Parliamentary Procedure shall govern the conduct of meetings of the Commission. Adopted: April 17, 1974 Amended: March 16, 1976, January 10, 1978, March 9, 1982, February 10, 1987, September 8, 1998 November 19, 2013 RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 19, 2016 Agenda Item: Annual New Commissioner Orientation Agenda Section: Discussion Items Attachments: None Contact: Reed Bornholdt Recommended Action: Discussion Only The Annual New Commissioner Orientation will be held on Wednesday, February 24, 6:30–8:00 pm, at the Municipal Center in the Bartholomew Room. Any commissioner is invited to attend this orientation, which will be conducted by City Attorney, Mary Tietjen. Agenda Item: Monroe Park Storm Water Project Update Agenda Section: Discussion Items Attachments: None Contact: Jim Topitzhofer Recommended Action: Discussion Only Jim Topitzhofer will present an update on the Monroe Park Storm Water Project including the latest drawings and schedule.