2-20-18
COMMUNITYSERVICESCOMMISSIONAGENDA
COMMUNITYSERVICESCOMMISSIONAGENDA
Regular CSC Meeting
Tuesday, February 20, 2018, 7:00 pm
Richfield Municipal Center (Heredia Room), 6700 Portland Ave
Commission Members Staff/OthersLiaisons
Anne Basso, Diana Bautista, Danielle Indovino Cawley, Joannette
Jim Topitzhofer (Staff Liaison)Edwina Garcia (City Council)
Cintrón de Núñez, Carolyn Engeldinger, Art Felgate, Hayley Hadges,
John Evans (Secretary)Crystal Brakke (School Board)
Lisa Rudolph, Meg Slindee,Dan Smieja, Kevin Wendt
1. Approval of Minutes/Agenda
Regular Meeting Minutes: January 16, 2018
2. Public Comment
Resident comment and items not printed on agenda
3. Welcome New Members
Meg Slindee
Kevin Wendt
4. Staff Reports
Recreation Services (Topitzhofer)
New Commission Member Orientation (Topitzhofer)
5. Action Items
Election of Chair and Vice Chair/Appointment of Liaisons (Topitzhofer)
Friends of Wood Lake Board Member Appointment (Topitzhofer)
6. Discussion Items
Richfield Curling Club and Program (Topitzhofer & Rudolph)
Capital Improvement Plan (Topitzhofer)
7. Committee Reports
Transportation Commission (Felgate)
FOWL Board (Engeldinger)
Planning Commission (Cintrón de Núñez)
Arts Commission (Rudolph)
Friendship City Commission (Topitzhofer)
8. Next Meeting
Tuesday, March 20, 7:00 pm
Richfield Municipal Center (Heredia Room), 6700 Portland Avenue
9. Adjournment
DRAFT MINUTES UNTIL APPROVED BY THE CSC.
January 16, 2018
REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING
Tuesday, January 16, 2018
Richfield Municipal Center (6700 Portland Ave)
CSC: Hayley Hadges, Anne Basso, Reed Bornholdt, Michele Thompson, Dan Smieja, Carolyn Engeldinger, Lisa Rudolph,
PRESENTJoannette Cintrón de Núñez
STAFF: Jim Topitzhofer, John Evans, Chris Link SCHOOL BOARD: Crystal Brakke
ABSENT CSC: Art Felgate, Danielle Indovino Cawley, Diana Bautista PLAN COM: Rick JabsCOUNCIL: Edwina Garcia
Call to Order
Chair Bornholdt called the meeting to order at 7:02 pm.
Approval of Minutes/Agenda
Minutes: Rudolph moved, seconded by Thompson, to approve the minutes of the October regular meeting. Approved, ayes all.
Agenda: Motion and second to approve the evening’s meeting agenda. Approved, ayes all.
Farewell to Reed and Michele
Bornholdt and Thompson reflected on nine years on the CSC.
Staff Reports
Recreation Services: Topitzhofer reported the following:
Youth Physical Activity Project Community Information Meeting: Wed, January 17.
Interim Nature Center Manager: Amy Markle, acting while Karen Shragg is out on medical leave.
Program/Event Update: Candlelight & Ice New Year’s event cancelled due to cold.
Action Items
Sustainable Purchasing Policy: Topitzhofer outlined revisions to the Sustainable Purchasing Policy being adopted by the City as part of
participation in the Minnesota GreenStep Cities program; the first draft was brought to the CSC in November. . He said that the policy was
brought back to staff for edits; revisions were focused on recycling items, purchasing recyclable items, purchasing equipment that conserves
water and energy, and waste minimization. A visiting resident asked if the City would require vendors of the City to comply with policy items.
Topitzhofer said that those expectations would be written into contracts rather than through an internal purchasing policy. Rudolph moved,
seconded by Engeldinger, to recommend Council approval of the Sustainable Purchasing Policy. Approved, ayes all.
Discussion Items
Parks Master Plan Draft: Topitzhofer reviewed the Parks Master Plan; outlining the inventory and recommendations of each park. He said
that this draft plan is the result of an initial staff workshop, an open house, and another review by City staff. Topitzhofer reviewed the park
inventory and recommendations of each park. The following edits were suggested:
Parks Master Plan Draft
ALL PARKS: Remove lawn games item. Flag “Remove Tennis Courts” items. APPLE BLOSSOM: Future community garden? Probably not,
due to size and shade. AUGSBURG: Delete mention of the future home of a community center? CHRISTIAN: Flag “Remove Tennis Courts.”
Ballfield overgrown; remove for other use? DONALDSON: Keep trees in northwest corner, even if dog park is considered. FAIRWOOD:
Future community garden? Probably not, due to size and proximity to residents. Flag the “remove tennis court” item. FREMONT: Remove
“Add Portable Toilets.” “Expand” storage building, rather than “upgrade.”
GARFIELD: Remove “Add Portable Toilets.” HEREDIA: Rather than “replace” softball field, replace infield with turf for multi-purpose space.
Backstop could remain. Remove “Add Portable Toilets.” JEFFERSON: Flag the “remove tennis court” item.
LINCOLN FIELD: Remove the “Replace fabric playground roof with solid roof” due to high cost. LITTLE BOB’S: Remove “Add Portable
Toilets.” MADISON: Use “redesign” wording for entire park. Flag the “remove tennis court” item. Soccer field?
NICOLLET: Flag the “remove tennis court” item. ROOSEVELT: Flag the “remove tennis court” item. TAFT: Remove the “wheel” idea for field
renovation, in case that is not financially feasible. Pollinator garden? Parking lot expansion or pedestrian safety improvements?
VETS PARK: “Explore the need for expanded parking” rather than writing the item as “Expand parking.”
Priority List: For Nicollet Park pickleball/tennis item, a priority number of “3” needs to be added.
Goals List: Reword “walkable distances” to be less subjective (quarter mile?)
Topitzhofer told the group that the ten-year plan would cost $6.44 million or $644,000 per year; we get $450,000 per year from the liquor store.
Topitzhofer said that he met with the Community Development Department about introducing a park dedication fund, which would introduce a
park improvement funding source when a residential or commercial developer comes into the City. He said that, after a MN State Statute
passed in 1966 to establish park dedication funds, most cities established outside of the first tier adopted these funds. Rudolph asked if that
fee could include expenditure on public art; Topitzhofer said that it could. He said that the dedication fee would be based on our needs, so it
may end up being much lower than many communities’ fees because we also have liquor store funds. He said that there is usually an
ordinance that sets the fee, but the ordinance can be adjusted if more funding is needed; he also said that the Council always has the ability to
waive the fee for a developer. Engeldinger asked if the Council has considered it. Topitzhofer said that it would first be considered by the
Planning Commission and would likely be brought to them in March or April. Topitzhofer reviewed the park system goals and policies that
have guided the identification of future projects and their prioritization.
Committee Reports
Friends of Wood Lake Board: Engeldinger Planning Commission: Cintrón de Núñez
Other/Next Meeting/Adjournment
Regular February Meeting: Tuesday, February 20, 7:00 pm, Richfield Municipal Center (6700 Portland Ave)
Adjournment: Rudolph moved, seconded by Basso, to adjourn. Meeting adjourned at 9:48 pm.
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 20, 2018
Agenda Item:Agenda Section:
Election of Chair and Vice Chair/Appointment of Liaisons Action Items
Attachments:Contact:
NoneJim Topitzhofer
Recommended Action:
Elect Chair and Vice Chair/Appoint Liaisons
Every February, the CSC conducts a selection process to elect the Commission Chair and Vice Chair for the
upcoming year. Duties and terms of the Officers are listed below:
DUTIES & TERMS OF THE OFFICERS
The chair leads all regular and special meetings and is responsible for delivering the annual report to the City
Council. The vice-chair shall preside at all meetings of the Commission in the absence of the chairperson.
Liaisons act as representatives of the CSC on various other commissions, boards and task forces.
The positions become active immediately at the February meeting for a one year term.
Also, CSC members volunteer, or are appointed, as liaisons to act as representatives of the CSC at other
commissions, boards, and task forces as follows:
Position Duties/Frequency
ChairConducts monthly CSC meeting (every 3rd Tue, 7 pm)
Vice Chair May conduct one or two meetings per year when chair is absent
Planning Commission Liaison Reports on monthly meetings (every 4th Mon, 7 pm)
Arts Commission Liaison Reports on monthly meetings (every 1st Thu, 7 pm)
Transportation Commission Liaison Reports on monthly meetings (every 1st Wed, 7 pm)
Friends of Wood Lake Board of Directors Reports on monthly meetings (every 3rd Tue, 4:30 pm)
Honoring All Veterans Memorial Reports on monthly meetings (every 3rd Thu, 5:30 pm)
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 20, 2018
Agenda Item:Agenda Section:
Friends of Wood Lake Board AppointmentAction Items
Attachments:Contact:
None (FOWL Board Application below) Jim Topitzhofer
Recommended Action:
Appoint Grace Hung to the Friends of Wood Lake Board
The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors.
Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple
terms. The applicant being considered would be a new appointment, Grace Hung. The Q&A portion of her application is
copied below.
RICHFIEELD COMMUNITY SERVVICES CCOMMISSSION
EXXECUTIIVE SUMMMARY
Meeeting Datee: Februarry 20, 20188
Ageenda Item:Agendaa Section:
Ricchfield Curlinng Club and Program Discussiion Items
Attaachments:Contactt:
NonneLisa Ruddolph, Jim TTopitzhofer
Reccommendedd Action:
Nonne – Discusssion Only
TheRichfield Icee Arena and newly formeed Richfield Curling Club are proud to announcee the sport oof curling
coming soon to tthe Richfieldd! Interest inn the Richfieeld Curling CClub is growinng at a fast pace. Two-time
Olymmpic curler aand Richfieldd resident Jeessica Schulttz is offeringg her supporrt of the ventture. The Cllub is
activvely promotinng itself noww on Facebook.
Stafff has determmined that cuurling lanes ccan be easilyy installed oon an existingg sheet of icce without disruption to
theuusual hockeyy play. Stafff will begin innstalling currling lanes onn rink 2 in eaarly June to accommodaate learn to
curlclasses this summer witth the help oof an equipmment loan from the US Curling Assocciation. Falland winter
curlinng leagues wwill follow. CCurling will allso provide tthe opportunnity to host ccorporate ouutings during mid-day
hourrs when ice ttime is availaable for salee. Staff hopees to partnerr with Richfieeld Public Schools to offfer curling
classses and outings as well. This is a great opportuunity to makee the ice areena more viaable with a chance to
create extra reveenue.
A sttory about ccurling at the Richfieldd Arena will appear inn an upcomming publicaation of the SunCurrennt
newsspaper.
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 20, 2018
Agenda Item Agenda Section
2018–2022 Parks Capital Improvement Plan Discussion Items
AttachmentsContact
NoneJim Topitzhofer
Recommended Action
None – Discussion Only
One of the annual tasks of the Community Services Commission is to review and revise a portion of the Capital Improvement Plan
(CIP) that is related to park improvements. We do this at the beginning of every year. The plan encompasses five years and has
been limited to $450,000 in the past. For the time being, our portion of the CIP has been funded by proceeds of the City's four
liquor stores.
The below plan was adopted last year. After making significant progress on the revision of the parks master plan, the below plan
will definitely change. Since the parks master plan revision has not yet been adopted by Council, we have a good amount of time to
finalize the upcoming capital improvement plan. A preliminary discussion would be helpful to get started on the plan. A costing
menu of the proposed projects of the parks master plan is attached. Note that priorities have been assigned to each project in the
document. A brief explanation of each line item in last year’s capital improvement plan follows.
Energy HighExistingOutside
ProjectSafety Savings UseAsset FundingCost
2018
Parks Maintenance X X $45,000
Wood Lake Fence Repair & Tree Removal X X $5,000
Rink 1 Conversion to Indirect Refrigeration X X X X $300,000
Parks Master Plan Improvement Items ? ? ? ? ? $100,000
Total 2018 $450,000
2019
Parks Maintenance X X $45,000
Wood Lake Fence Repair & Tree Removal X X $5,000
Rink 1 Conversion to Indirect Refrigeration X X X X $300,000
Parks Master Plan Improvement Items ? ? ? ? ? $100,000
Total 2019 $450,000
2020
Parks Maintenance X X $45,000
Wood Lake Fence Repair & Tree Removal X X $5,000
Rink 1 Conversion to Indirect Refrigeration X X X X $300,000
Parks Master Plan Improvement Items ? ? ? ? ? $100,000
Total 2020 $450,000
2021
Parks Maintenance X X $45,000
Wood Lake Fence Repair & Tree Removal X X $5,000
Rink 1 Conversion to Indirect Refrigeration X X X X $300,000
Parks Master Plan Improvement Items ? ? ? ? ? $100,000
$450,000
Total 2021
2022
Parks Maintenance X X $45,000
Wood Lake Fence Repair & Tree Removal X X $5,000
Rink 1 Conversion to Indirect Refrigeration X X X X $300,000
Parks Master Plan Improvement Items ? ? ? ? ? $100,000
Total 2022 $450,000
A summary of each item follows:
Parks Maintenance – Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof
replacement, parking lot re-construction, etc. This has been a regular item in the CIP since 1999.
Wood Lake Fence Repair and Tree Removal – A chain-link fence was installed around the perimeter of Wood Lake Nature
Center over 30 years ago. The fence is often a target for fallen trees. Ongoing funds are needed to keep the fence in good
repair.
Rink 1 Conversion to Indirect Refrigeration- Richfield is one of 120 ice arenas that are required to change its refrigeration
system to avoid the use of R22 refrigerant. The cost to convert to another system is about $3,000,000.
Parks Master Plan Improvement Items - The City is beginning the process to revise the parks master plan. In addition, an
audit of all City-owned play equipment is in progress to determine safety compliance, condition and recommendations. This
information will be very helpful in determining the priority of future improvements to the parks system.
RichfieldParksImprovementsCostingMenu
AmenityCostRangeUnitNotes/AssumptionsProposedLocationPriorityTOTAL
MajorProjects
NewCommunityCenterBuildingFundedthroughBondingTobedetermined4
3
Replaceorrenovateinterpretivecenterbuilding$12Mto$14MFundedthroughBondingWoodLake
FundedthroughEnergySavingsovera20Year
RefrigerationupdateatIceArena$3,800,000VeteransMemorial
2
Period
OngoingMaintenanceforexistingfacilities
Parksrelatedmaintenance$50,000peryearContinuationAllparks1$500,000
Buildingrelatedmaintenance$50,000peryearBuildingmechanicalandmajorupkeepWoodLake,CommunityCenter1$500,000
BuildingRelatedAmenities
Includesconcretepadandfootings.Doesnot
PicnicShelter(upto25people)$50,000$80,000LumpSumFremont
includeutilityconnections.3$80,000
Includesconcretepadandfootings.Doesnot
PicnicShelter(upto50people)$90,000$125,000LumpSumTaft
includeutilityconnections.1$125,000
Includesconcretepadandfootings.Doesnot
PicnicShelter(upto100people)$150,000$200,000LumpSumAugsburg
includeutilityconnections.2$175,000
1$300,000
RenovateorReplaceParkBuilding$100,000$300,000LumpSumDonaldson
RenovateorReplaceParkBuilding$100,000$300,000LumpSumTaft2$300,000
3$200,000
RenovateorReplaceParkBuilding$100,000$300,000LumpSumChristian
Upgradestoragebuilding$100,000LumpSumForyouthsportsassociationsFremont3$100,000
2$600,000
ReplacePoolLiner$600,000LumpSumVeteransMemorial
SupportAmenities
1$30,000
Heavydutyrecyclingcontainers$2,000.00Each15programmedparks15programmedparks
Addportabletoilets$5,000.00EachAssumescostofenclosure.Fremont,LittleBobs,RichfieldLake,Garfield3$20,000
SolarTraillighting$30,000.00EachUseMonroeParkasmodelNicollet,AdamsHill,Donaldson3$90,000
Assumesstriping,bituminouspaving,curband
Parkinglotexpansion$100,00050stallsVeteransMemorialNorthParkingLot
gutter,andgradingat$2,000perstall.3$100,000
Assumesstriping,bituminouspaving,curband
Parkinglotexpansion$40,00020stallsRoosevelt
gutter,andgradingat$2,000perstall.2$40,000
3$100,000
Upgradefenceanddugouts$15,000to$30,000perfieldInfieldfencingonlywithcovereddugoutsTaft
Modifyexistingboardwalk$150,000LumpSumVeteransMemorial1$150,000
2$400,000
Replaceexistingboardwalk$400,000LumpSumWoodLake
TrailPerimeterMaintenance$40,000LumpSum$1,000feetSWcornerofparkWoodLake2$40,000
PlaygroundRelated
Assumes3,500squarefootcontainersize.
Assumes250linearfeetofcurb.AssumesmulchChristian,Fremont,Jefferson,Madison,Monroe,
ReplaceK5PlayEquipment(Neighborhood/MiniPark)$50,000$70,000LumpSum
playsurfacing.DoesnotincludesiteworksuchNicollet,Sheridan,Washington
asreconfiguringconcretewalksandbenches.
1$560,000
Assumes5,000squarefootcontainersize.
Assumes350linearfeetofcurb.AssumesmulchChristian,Fremont,Jefferson,Madison,Monroe,
Replace512PlayEquipment(Neighborhood/MiniPark)$65,000$85,000LumpSum
playsurfacing.DoesnotincludesiteworksuchNicollet,Sheridan,Washington
asreconfiguringconcretewalksandbenches.
1$560,000
Assumes5,000squarefootcontainersize.
Assumes350linearfeetofcurb.Assumesmulch
ReplaceK5PlayEquipment(CommunityPark)$70,000$90,000LumpSumAugsburg,Taft
playsurfacing.Doesnotincludesiteworksuch
asreconfiguringconcretewalksandbenches.
1$180,000
Assumes7,500squarefootcontainersize.
Assumes500linearfeetofcurb.Assumesmulch
Replace512PlayEquipment(CommunityPark)$100,000$140,000LumpSumAugsburg,Taft
playsurfacing.Doesnotincludesiteworksuch
asreconfiguringconcretewalksandbenches.
1$220,000
Sportfields/SportCourts
Assumesgrading,6"oftopsoil,andturf
establishment.Doesnotassumelightingor
YouthSoccerField(U6toU10)$15,000$25,000LumpSumAdams
irrigation.Fieldsizemayrangefrom30X20yd
to47X30yd.2$20,000
Assumesgrading,6"oftopsoil,&turf
SoccerField(standard)$100,000$115,000LumpSumestablishment.DoesnotassumelightingorRoosevelt
irrigation.Assumesfieldsizeof120X75yd.
2$230,000
Assumesupto5fitnessequipmentelements,
Adultexerciseelements$20,000$60,000LumpSumconcretepad,and/ormulchsurfacing.DoesnotAugsburg,Donaldson
assumeconstructionoftrail
3$120,000
2$5,000
Replacetenniscourtwithpickleball$5,000RestripeandnettingNicollet
Newboards,replacelightingwithLEDandpush
RefurbishHockeyRinkandLighting$200,000Donaldson&Christian
3$200,000
buttontimers
SpecialUse
Assumes2acresinsize.Assumesturfisexisting.
Lowercostrangeincludes6foottallperimeter
fence.Highcostrangeincludesadditionof5
DogPark$40,000$70,000LumpSumDonaldson,Taft
benchesand1shadecanopystructurewith
solidroof.Includespetfriendlydrinking
fountain1$140,000
Walkareaandlightingforbacksideofgranite
HonoringAllVeteransMemorialExpansion$25,000LumpSumVeteransMemorial
tabletsoneastside1$25,000
Assumesgrading,6"oftopsoil,&turf
Multiusefield(lacrosse,soccer,etc.)$70,000$80,000LumpSumestablishment.DoesnotassumelightingorDonaldson,Heredia
irrigation.Assumesfieldsizeof110X60yd.
1$80,000
Assumesmediumsizewithflowthroughdesign
SplashPad$250,000.00LumpSumthatusesexistingwaterhookupfrompoolVeteransMemorial
house2$250,000
Total$6,440,000
Peryear$644,000
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