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3-21-17CCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Regular CSC Meeting Tuesday, March 21, 2017, 7:00 pm Richfield Municipal Center (Babcock Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Anne Basso, Danielle Indovino Cawley, Joannette Cintrón de Núñez, Carolyn Engeldinger, Art Felgate, Emma Nollenberger, Lisa Rudolph, Dan Smieja, Darwin Schaeferlane, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Jack Broz (Public Works) Edwina Garcia (City Council) Crystal Brakke (School Board) 1. Approval of Minutes/Agenda  Regular Meeting Minutes: February 21, 2017 2. Public Comment  Resident comment and items not printed on agenda 3. Staff Reports  Recreation Services (Topitzhofer) 4. Action Items  Nicollet Avenue Crosswalk Grant Application (Broz) 5. Discussion Items  Parks Master Plan Revision Process (Topitzhofer)  Commission Participation at PennFest and Fourth of July (Bornholdt) 6. Committee Reports  Transportation Commission (Felgate)  FOWL Board (Engeldinger)  Planning Commission (Cintrón de Núñez)  Appoint 2017 liaison  Arts Commission (Rudolph)  Friendship City Commission (Topitzhofer/Schaeferlane) 7. Next Meeting Tuesday, April 18, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment February 21, 2017 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, February 21, 2017 Richfield Municipal Center (6700 Portland Ave) PRESENT CSC: Reed Bornholdt, Art Felgate, , Michele Thompson, Dan Smieja, Danielle Indovino Cawley, Carolyn Engeldinger, Anne Basso, Lisa Rudolph, Darwin Schaeferlane STAFF: Jim Topitzhofer, John Evans, Amy Markle ABSENT CSC: Danielle Indovino Cawley, Joannette Cintrón de Núñez, Emma Nollenberger COUNCIL: Edwina Garcia SCHOOL BOARD: Crystal Brakke PLAN COM: Rick Jabs Call to Order Chair Bornholdt called the meeting to order at 7:05 pm. Schaeferlane was introduced as the new youth member of the CSC. Approval of Minutes Thompson moved, seconded by Rudolph, to approve the minutes of the regular January minutes with one edit: in the description for the Stavros Dedication discussion, Thompson requested that it be specified that she was referring to the person being honored in one sentence. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Stavros Dedication Proposal: Staff returned to the bench donor with suggestions from the CSC and price quotes. Outdoor Skating Rinks and Warming Houses: Closed for the season due to the warm weather. Band Shell Bid Opening: Bid opening was held and one bid in one of the categories had an error and was not able to honor their price. Staff will approach Council next week about rebidding the one category. Action Items Election of Chair & Vice Chair, Appointment of Liaisons Bornholdt opened nominations for Chair. Felgate nominated Bornholdt, seconded by Thompson. Approved, ayes all. Bornholdt opened nominations for Vice Chair. Felgate nominated Thompson for Vice Chair, seconded by Engeldinger. Approved, ayes all. -Felgate volunteered to be reappointed as the liaison to the Transportation Commission. -Engeldinger volunteered to be reappointed as the liaison to the Friends of Wood Lake. -With Cintrón de Núñez absent, the group decided to postpone the appointment of a liaison to the Planning Commission. -Rudolph volunteered to be reappointed as the liaison to the Arts Commission. -Schaeferlane volunteered to be the liaison to the Friendship City Commission. Event Permit Procedure/Guidelines for Use of Public Streets Wood Lake Naturalist Markle presented some amendments to the procedures and guidelines for issuing permits for the use of public streets and parks for athletic events, like running and walking events. She said that, as the director of the Urban Wildland Half Marathon & 5K, she has met with other event planners and has realized that some revisions were needed for our permit application. She said that we are a sought-after location, so our fee can and should be increased from $200 to $250, which is consistent with other municipalities. She also suggested a $2 per registrant fee to alleviate trail maintenance and repair costs. She also suggested language that addresses inflatable devices being attended, public restrooms, signage, event tents, vehicles in parks, recycling and waste removal, parking, open fires, payment terms, alcohol use, traffic control and markers, and restriction of event hours. Thompson asked about refunds if events are not held; Markle said that no refunds are given. Thompson suggested specifying that the fee is non- refundable. Schaeferlane asked if there is a fee or penalty if an event organizer does leave any garbage. Markle states that they are responsible and would not be granted a permit in subsequent years. Rudolph asked about event liability insurance; Markle said that event organizers are required to provide certificate of $1,000,000 in liability insurance, naming the City of Richfield as additionally- insured. Felgate asked if this application will be reviewed by the City Attorney. Markle said that it would be a good idea to have the City Attorney review the permit application. Felgate asked for the reason we limit the use of a specific course to one event per year. Markle said that it’s to address courses that pass through residential areas, so the same residents wouldn’t be affected over and over again. Markle said that the majority of requests are for use of Veterans Park, which isn’t considered a repetitive use of a course. Rudolph said that, when she helped plan the running event for Penn Fest, they often heard from residents who had running events passing by their house multiple times a year. Markle said that, with the involvement of Public Safety and Public Works, it is important to regulate the requests and balance out the demand for permits with the needs of residents and the limits of staff. Schaeferlane asked if the same restrictions would apply to bicycling events. Markle said that she hasn’t had any request for biking events, which might be a whole new type of permit. Felgate asked about who has jurisdiction over sections of the Nine-Mile Creek Bike Trail that run through Richfield. Topitzhofer said that the Iron Man event in Lakeville and surrounding cities involves the approval of each individual city, since each city’s staff and resources are involved, although maybe requested from a single entity, like Three Rivers Park District. He said that many of the same concerns would come up to limit the disruptions to regular, drop-in use. Schaeferlane asked if any legal issues have come up that have prompted these revisions. Markle said that no legal issues have come up and the permitted events have gone very smoothly. She said that it tends to be a few of the same event organizers every time and know what is required for such events. Schaeferlane asked if protesters would have to get a permit similar to this. Markle said that we work closely with the Police Services Department and any contention that is anticipated would be managed by the Police, possibly granting designated areas on public property, etc. The group agreed, by consensus, to approve the revisions with a few of the suggested edits (stating that the DRAFT MINUTES UNTIL APPROVED BY THE CSC. February 21, 2017 fee is non-refundable, having the City Attorney review the language). Smieja asked if the fee could be even higher if the demand is there. Felgate asked if the main permit fee could be scaled by event size. Topitzhofer said that the per-participant fee is designed to scale the fee by event size. Rudolph asked if the fee covers our costs. Markle said that it does cover our costs and the cost of hiring additional police officers is the responsibility of the event organizers. Discussion Items Revised Master Bike Plan Transportation Engineer Broz presented revisions to the City’s Master Bike Plan. He said that the previous plan was oriented around City parks, schools, businesses, etc. Broz said that a key challenge was identifying intersections that were problematic for bicyclists. He pointed out the existing identified routes and the proposed routes, mostly painted bike lanes and bike signs (often addressed when a section of road is milled and overlayed with new blacktop). He said that the Transportation Commission will consider the revised plan at their February meeting. Schaeferlane said that crossing 72nd Street into the library parking lot may be a spot that could use a crosswalk. Broz said that several areas along the proposed stretches of trail will require more attention for ideal crossing opportunities. Felgate specified that the pedestrian bridge at 73rd Street over 35W is the jurisdiction of MnDOT and Richfield would have to work with them for any improvements to it. Broz said that this revised plan identifies the ideal routes and corridors for the years of work that will be involved to phase it in. Basso asked if there are plans to address the intersections that are identified as problematic. Broz said that they’re addressed as other street work is done, like Portland and 73rd Street, which was identified as a problematic intersection until the reconstruction of Portland Avenue last year. Broz said that the City could always address improvements of a specific intersection as its own project, if the priority, funding, and opportunity were there. Topitzhofer said that the importance of updating such a plan offers the City a list of desired improvements for bicycling, so if funding presents itself for other road work, like MnDOT or federal improvements, the City is ready to make the most of opportunities that other projects present. Broz said that the plan will be brought to the Council after the Transportation Commission reviews it later in February. Committee Reports Transportation Commission: Felgate provided the report. Friends of Wood Lake: Engeldinger provided the report; the group discussed soliciting prizes for the FOWL Dinner. Friendship City Commission: Topitzhofer reported that the new statue of a young soccer player has arrived from Heredia. The date for the unveiling is Saturday, June 24, at Heredia Park (outside of the Municipal Center). The sculptor will be in attendance. Next Meeting/Adjournment Regular March Meeting Tuesday, March 21, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Thompson moved, seconded by Basso, to adjourn. Meeting adjourned by consensus at 8:13. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 21, 2017 Agenda Item: Nicollet Avenue Crosswalk Grant Application Agenda Section: Action Items Attachments: None Contact: Jack Broz Recommended Action: Support the City’s grant application to install a temporary crosswalk on Nicollet Avenue and 73rd Street. Staff is in the process of preparing a grant application to install a temporary crosswalk on Nicollet Avenue and 73rd Street. Jack Broz, Transportation Engineer and Staff Liaison with the Transportation Commission, will present a summary of the project at the meeting. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 21, 2017 Agenda Item: Parks Master Plan Process Agenda Section: Action Items Attachments: Project Management Team Meeting Outline, February 27, 2017 Contact: Jim Topitzhofer Recommended Action: None – Discussion Only Work on the revision of the City’s comprehensive guide plan and parks master plan has begun. A project management team meeting was conducted on February 27, 2017 to lay out the process, scope of work and time schedule. Jim Topitzhofer will present a brief outline of the process (see attached). Listed below is the scope of work for the parks and open space portion of the project:  Collect existing data sets, plans and studies relevant to the study process.  Conduct a two (2) day field visit to determine park facility conditions at a planning ‐level (qualitative assessment).  Conduct a mini‐workshop with City Staff and the Parks Department to discuss existing conditions, issues and project priorities.  Prepare a list of project priorities that take into consideration market trends, industry standards, benchmarks and community needs (identified throughout the public engagement activities).  Prepare planning‐level cost estimates for project priorities over the next ten (10) years. Project priorities will be linked with "realistic" funding forecasts. Remaining projects will be categorized into future or illustrative projects for future funding consideration.  Prepare and attend one (1) Community Services Commission meeting.  Document findings and prepare the Community Brief.     Richfield Comprehensive Plan Update  Project Management Team Meeting #1  February 27, 2017  Agenda  1. Welcome and Introductions (5 minutes)    2. Data Collection Efforts (10 minutes)    a. GIS Data Request  b. Past Plans    3. Review Scope of Work (see attachment) (30 minutes)    a. Discuss approach for:  i. Parks and Open Space  ii. Market Analysis    4. Review Schedule (see attachment) (15 minutes)    5. Discuss Public Engagement Activities (30 minutes)    a. Theme (see attachment)  i. Richfield, Built for the Future    b. Potential Locations for Phase I Pop Up Events  i. Richfield Farmers Market (weekends)  ii. Target, Home Depot, or the Co‐Op (weekends)  iii. Relator Workshop (late April)  iv. Sporting events (e.g., soccer games or Minnesota Magicians Games)   v. City Hall – DMV  vi. Flyers to Apartment Buildings    c. Online Public Engagement  i. WikiMaps  ii. Questioners  iii. Facebook Ads         d. Targeted Questions for Consideration:  i. What is the one characteristic that makes Richfield a great place to live/work?  ii. What is your biggest concern about the future of Richfield?  iii. Where is your favorite place to visit in Richfield?  iv. What type of recreational amenities do you value, and what amenities are  needed?  v. How easy is it to move (car, walk, transit, bike) to locations within Richfield?    6. Other Items for Discussion (30 minutes)  a. What do we need to know?  b. What is going on in Richfield relevant to the Comprehensive Plan Update?     7.  Adjourn       Scope of Work  General Assumptions and Project Goals  a) Spread awareness of the Richfield Comprehensive Planning effort.  b) Engage a cross‐section of the city’s population, including traditionally under‐represented  populations.  c) Maintain transparency and coordination with staff and elected leaders.  d) Build on past planning efforts and the city’s current vision.  e) This is an update and not a rewrite.  f) City Staff will play a support role in updating various sections of the plan (i.e., land use and  housing).  g) The update will be supported by “community briefs” developed for Tasks 2 – 9. These are  intended to be two to four page handouts that document findings and major revisions to the  existing plan.    1. Project Management  a) Manage daily work activities, coordinate tasks and meetings, review budgets and billings,  provide regular status reports and schedule updates, and communication with the  necessary project personnel.  b) Coordinate with a Project Management Team (PMT) composed of the City Comprehensive  Plan Project Manager and City Staff. The PMT will meet to discuss the study process,  products, public involvement, and other project components throughout the Plans  development.  We will work closely with the PMT, provide responsive service, and quality  work products to facilitate study decisions. This task includes time to prepare for and attend  four (4) meetings.  c) Prepare for and attend three (3) Advisory Committee Meetings.  d) Coordinate efforts with local, regional and state agencies.    2. Phase I: Public Engagement and Outreach (Discovery Phase)  a) Prepare for and attend four (4) pop‐up events, listening sessions, or focus group meetings.  b) Prepare and facilitate one (1) interactive online tool to gather public input.  c) Prepare and provide materials for the City's project website.  d) This task includes time and resources to prepare a select number of materials (e.g., public  notices and online updates) in Spanish.    3. Phase II: Public Engagement and Outreach (Findings & Ideas)  a) Prepare for and attend four (4) pop‐up events, listening sessions, or focus group meetings.  b) Prepare for and attend one (1) public open house.  c) Prepare and facilitate one (1) interactive online tool to gather public input.  d) Prepare and provide materials for the City's project website.  e) This task includes time and resources to prepare a select number of materials (e.g., public  notices and online updates) in Spanish.    4. Phase III: Public Engagement and Outreach (Draft Recommendations)  a) Prepare for and attend one (1) public open house.  b) Prepare and facilitate one (1) interactive online tool to gather public input.  c) Prepare and provide materials for the City's project website.  d) This task includes time and resources to prepare a select number of materials (e.g., public  notices and online updates) in Spanish.  e) Document public engagement findings.    5. Vision and Goal Setting  a) Collect new data, plans and studies relevant to the refinement of the Plan's vision and  goals.  b) Develop strategic policy statements for each goal area. Policy statements will evolve  throughout the planning process.   c) Document potential revisions to the Plan's vision and guiding principles based on past  studies, plans and public engagement activities.    6. Economic Competiveness & Sub Area Analysis (HKGi Lead)  a) Collect existing data sets, plans and studies relevant to the study process.  b) Prepare a market analysis, primarily focused on the 66th Street/Nicollet Avenue Subarea.  c) Conduct phone interviews with developers and property owners.  d) Prepare two (2) planning level concepts depicting potential land use/development  scenarios.  e) Propose recommendations and strategies for the subarea's future land uses, form, design,  and guiding principles.   f) Attend two (2) PMT meetings, one (1) Advisory Committee meeting and one (1) Open  House.  g) Document findings and recommendations, while incorporating input from the public  engagement activities.    7. Multimodal Connectivity  a) Collect new data, plans and studies relevant to the refinement of the Plan's vision and  goals.  b) Develop new GIS maps depicting existing and future trails/sidewalk connections and  transit routes.  c) Coordinate updates with City Staff, Metro Transit, Metropolitan Council, and MnDOT  regarding new transit connections (e.g., Orange Line).  d) Propose updates to the multimodal elements that integrate new transit lines,  trail/sidewalk connections, complete street policies and context sensitive solutions.  e) Document findings and recommendations, while integrating findings from the public  engagement activities.        8. Parks and Open Space  a) Collect existing data sets, plans and studies relevant to the study process.  b) Conduct a two (2) day field visit to determine park facility conditions at a planning‐level  (qualitative assessment).  c) Conduct a mini‐workshop with City Staff and the Parks Department to discuss existing  conditions, issues and project priorities.   d) Prepare a list of project priorities that take into consideration market trends, industry  standards, benchmarks and community needs (identified throughout the public  engagement activities).  e) Prepare planning‐level cost estimates for project priorities over the next ten (10) years.  Project priorities will be linked with "realistic" funding forecasts. Remaining projects will  be categorized into future or illustrative projects for future funding consideration.  f) Prepare and attend one (1) Community Services Commission meeting.  g) Document findings and prepare the Community Brief.    9. Implementation  a) Identify project priorities for the various plan elements (e.g., parks, trails, roadways,  infrastructure and facilities).  b) Prioritize project priorities into three (3) time bins (e.g., short‐term, mid‐term and long‐ term).  c) Align project prioritize with innovative funding mechanisms, tools and grants.  d) Document implementation strategies.    10. Updates and Modifications to the Existing Comprehensive Plan  a) Update the existing Plan's introduction and existing conditions (demographic data).  b) Develop a graphical layout for the Plan's Chapters and Maps.  c) Refine text to ensure chapters have the "same voice" and are consistent with one  another.  Conduct a quality assurance/control check to verify data, spelling and grammar.  Refine text to ensure chapters have the "same voice" and are consistent with one  another.  d) Provide updates, data collection and GIS support for required planning elements (e.g.,.  Land Use, Housing, and Transportation). These request will be made and authorized by  the City's Project Manager.  e) Special Areas of Interest (e.g., Resilience, Health and Economic Competiveness,  Autonomous Vehicles): Provide a brief (two‐page) overview of emerging planning trends.   f) Prepare and assemble the required document (Final Plan) for submission of the Plan to  the Metropolitan Council. The Final Plan will be assembled into an easy to use and  navigable document.   g) Coordinate local reviews and incorporate the appropriate changes, and collaborate with  the City to address any comments necessary to receive approval.  h) Present the final plan to one (1) City Council and one (1) Planning Commission Meeting.  Key = Meetings/Events= Key Milestones/Deliverables(as of February 22, 2017)Feb ‐ Jul Aug ‐ SepTask 1: Project ManagementDay to Day PMFour PMT MeetingsThree Advisory Committee MeetingsTask 2 ‐ 4: Public Engagement and OutreachPhase OnePhase TwoPhase ThreeDevelop Engagement PlanPop‐Up Events/Listening Sessions (eight)Online EngagementQuestioner/MapOpen House (two)Community BriefTask 5: Vision and Goal SettingCollect DataRefine Goals and PoliciesCommunity BriefTask 6: Economic Competiveness & Sub Area AnalysisData CollectionPhone InterviewsMarket AnalysisPlanning Level Concepts (two)Task 7: Multimodal ConnectivityData Collection, GIS Mapping & Agency CoordinationDevelop Updates to the PlanCommunity BriefTask 8: Parks and Open SpaceData Collection, GIS Mapping & Agency CoordinationField Visits & InventoryStaff WorkshopProject Priorities and Cost EstimatesCommunity Services Commission Meeting (one)Community BriefTask 9: ImplementationDevelop Project PrioritiesPrioritize Priorities and Develop Funding PlanCommunity BriefTask 10: Plan Updates and ModificationsIntroduction and DemographicsSpecial Areas of InterestLand UseTransportation (dependent on County Travel Demand Model)Water ResourcesParks and TrailsHousingImplementationDraft PlanAdoptionSix Month ReviewFinal RevisionsPlanning CommissionCity CouncilMay Jun JulRichfield Comprehensive Plan Update20172018QuestionerComment FormAug Sep Oct Nov Dec JanFeb Mar Apr Built for the Future: Richfield 2040 Planning for the Future A Comprehensive Plan sets a path for achieving the vision for a community’s future. This document is used by city staff and city leaders as they make future decisions regarding our built environment - our built environment includes the city’s transportation system, housing stock, land uses, parks and trails, and other community resources. More importantly, this document must capture who we are as a community and how we will grow over the next twenty-years. Richfield is Diverse. Who are we as a community? Richfield is Prosperous. Richfield is projected to add 1,250 new jobs by 2040. 48% of business- es in Richfield are women or minority owned. Richfield is Connected. Richfield is connected to the region by 38 transit routes. 88% of Richfield is within a 15-minute walk to a bus stop. Richfield is Home. Richfield is projected to add 1,350 new homes by 2040. Richfield is affordable with a Median House- hold Value of $182,400. Stay Involved: The City of Richfield is embarking on an update to their Comprehensive Plan and your input is needed! To learn more, visit www.cityofrichfield.org 18.3% Hispanic or Latino 9.2% Black or African American 6.1% Asian30Total Population of 36,157 Richfield is Healthy. Richfield has 480 acres of green space and 23 parks. Richfield has 32 miles of bikeway! RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 21, 2017 Agenda Item Participation in Penn Fest and Fourth of July Celebration Agenda Section Discussion Items Attachments None Contact Reed Bornholdt Recommended Action None (discussion only) Sara Gumke, Vice Chair of the Human Rights Commission, is encouraging City Commissions to jointly participate in a City booth at this year’s Open Streets at Penn Fest event and possibly the Fourth of July Celebration. She has asked that we discuss the matter as a group to gage interest. Penn Fest this year is scheduled on September 17, 2017 from Noon to 4:00 p.m.