2-21-17 ACCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA
Regular CSC Meeting
Tuesday, February 21, 2017, 7:00 pm
Richfield Municipal Center (Heredia Room), 6700 Portland Ave
Commission Members Staff/Others Liaisons
Reed Bornholdt (Chair), Anne Basso, Danielle Indovino Cawley,
Joannette Cintrón de Núñez, Carolyn Engeldinger, Art Felgate,
Emma Nollenberger, Lisa Rudolph, Dan Smieja,
Darwin Schaeferlane, Michele Thompson (Vice Chair)
Jim Topitzhofer (Staff Liaison)
John Evans (Secretary)
Jack Broz (Public Works)
Amy Markle (Wood Lake)
Rick Jabs (Planning Com)
Edwina Garcia (City Council)
Crystal Brakke (School Board)
1. Approval of Minutes/Agenda
Regular Meeting Minutes: January 17, 2017
2. Public Comment
Resident comment and items not printed on agenda
3. Staff Reports
Recreation Services (Topitzhofer)
4. Action Items
Election of Chair and Vice Chair/Appointment of Liaisons (Bornholdt)
Event Permit Procedures and Guidelines for the use of Public Streets/Parks
for Athletic Events (Markle)
5. Discussion Items
Revised Master Bike Plan (Broz)
6. Committee Reports
Transportation Commission (Felgate)
FOWL Board (Engeldinger)
Planning Commission (Cintrón de Núñez)
Arts Commission (Rudolph)
Friendship City Commission (Topitzhofer)
7. Next Meeting
Tuesday, March 21, 7:00 pm
Richfield Municipal Center (Heredia Room), 6700 Portland Avenue
8. Adjournment
January 17, 2017
REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING
Tuesday, January 17, 2017
Richfield Municipal Center (6700 Portland Ave)
PRESENT
CSC: Reed Bornholdt, Art Felgate, , Michele Thompson, Emma Nollenberger, Dan Smieja, Danielle Indovino Cawley, Carolyn
Engeldinger COUNCIL: Edwina Garcia
STAFF: Jim Topitzhofer, John Evans, Charlie O’Brien
ABSENT CSC: Anne Basso, Lisa Rudolph, Joannette Cintrón de Núñez SCHOOL BOARD: Crystal Brakke PLAN COM: Rick Jabs
Call to Order
Chair Bornholdt called the meeting to order at 7:06 pm.
Approval of Minutes
Motion was made and seconded to approve the minutes of the November 2016 regular meeting. Approved, ayes all.
Staff Reports
Recreation Services
Topitzhofer reported on the following:
New Employee: Program Supervisor Alyssa Kellas, replacing Cheryl Dragotis, who retired after 35 years.
Wood Lake New Year’s Eve Event: Well-attended (1,100)
Ice Arena New Year’s Eve Event: Attendance was down a bit.
Outdoor Skating: Rinks and warming houses open. Ice is in good shape, not great.
Ice Arena Refrigeration Project: Replacing the direct refrigeration system with an indirect system, to comply with law. Received
Mighty Ducks Grant for this year to begin the project.
Bandshell Bids: Specs are written and published; bids will be opened in February.
Action Items
Stavros Facility Dedication Proposal
Topitzhofer said that former Richfield resident Todd Dexter approached staff with an application to have benches and a sign installed at
the Monroe Park sledding hill, dedicating the area to his childhood friend and former Richfield resident, Nicole Stavros. Topitzhofer
said that the proposal complies with the City’s policy, adopted in 2008 by the Council, to allow a dedication marker, but not the
renaming of a facility. Topitzhofer said that Dexter’s proposal is to install three benches with no backs, and a plaque dedicating the
sledding hill in her memory. Bornholdt asked if staff would be involved. Topitzhofer said that Public Works staff would be involved to
ensure that it complies with maintenance and safety needs. He said that the proposal would go to City Council for final approval.
Smieja asked how this differs from a regular bench installation. Topitzhofer said that we have a number of donated benches each year,
but this is a specific dedication of a park facility. Felgate said that the approach is commendable, but he wondered why three benches
are being proposed. Topitzhofer said that he feels that Dexter wants to make it special. Felgate wondered if three benches was testing
the boundaries of the policy. Engeldinger said that, since they would be near the walking path, they would be a welcomed addition.
Bornholdt asked if it’s a frequently-used sledding hill. Cawley said that installing three benches creates more of a warming house type
of area that would make more sense with sledding. Smieja said that three plaques would be redundant. Thompson suggested
alternate wording from one sign to another. Cawley wondered if the snow would cover the benches in the winter. Engeldinger likes the
uniqueness and warmth of the project; she felt that there should probably be just one sign. Bornholdt liked the idea of using alternate
wording on multiple signs. Felgate said that he feels that it detracts from the message having three benches with signs; he asked if the
policy allows for multiple benches to be installed. Topitzhofer said that approval of all three may set a precedent. Felgate said that, in
cases like that, there may not be space for three benches. Thompson suggested a plaque on just the center bench. Smieja feels that
the signs are redundant with the person’s name three times and may consider other wording on the other two benches. Cawley liked
the look of the sign and having three of them. Topitzhofer asked the group if they wanted to see a revised design or if the proposal
could be forwarded to the Council. Thompson suggested that Stavros’ name on just one bigger sign with alternate wording on the
other two. Topitzhofer said that it would probably be a two-sided sign. Felgate thought that these ideas could be offered as
suggestions. Topitzhofer said that he will require Dexter to notify the family first. Thompson suggested that the policy include a
requirement to inform the family. Thompson moved, seconded by Felgate, to recommend Council approval of the proposal with the
suggested changes (one sign with a name, two-sided, notify family). Approved, ayes all.
Final Park Entrance Sign Approval
Topitzhofer presented the final design, with the suggested change of using white lettering. Felgate moved, seconded by Nollenberger,
to approve the final sign design. Approved, ayes all.
Trapping Ordinance
Code Compliance Officer O’Brien said that there had been inquiries about trapping animals in Richfield and the City’s regulations. He
said that staff discovered that trapping wasn’t explicitly addressed, so they researched wording from other public entities and made
revisions to the City Code, prohibiting the trapping of animals within the City of Richfield, unless by authorized personnel for the
purpose of controlling overpopulation and preventing damage to natural areas or on private property, with permission from the owner,
for the same reasons or live trapping for release within a day. He said that Richfield animal control primarily deals with domestic animal
control. Smieja mentioned that coyotes have been seen in Richfield; O’Brien said that they have been sighted in Richfield for decades
and their activity and prevalence tends to go up and down over time and they will always be there; it would be ineffective to reduce their
DRAFT MINUTES UNTIL APPROVED BY THE CSC.
January 17, 2017
numbers, as more would move in, but there are ways to discourage them from coming onto your property. Topitzhofer said that having
traps in a park is too dangerous for visitors. O’Brien said that this would prohibit trapping for the purpose of selling pelts or just
recreationally. Engeldinger said that it’s a positive thing to see wildlife around. Engeldinger moved, seconded by Felgate, to
recommend Council approval of the ordinance amendment. Approved, ayes all.
Friends of Wood Lake Board Appointment
The group reviewed the application for new appointee Amy Krueger. Thompson moved, seconded by Felgate, to approve Amy
Krueger to the Friends of Wood Lake Board. Approved, ayes all.
Committee Reports
Transportation Commission: Felgate provided the report.
Friends of Wood Lake: Engeldinger provided the report. Garcia said that the group has seen new energetic members with great
initiatives to approach businesses for fundraising.
Friendship City Commission: Topitzhofer reported that the new statue of a young soccer player has arrived from Heredia; the group
will meet at the Garage to look at the statue, which will be installed at Heredia Park in the spring.
Next Meeting/Adjournment
Regular February Meeting
Tuesday, February 21, 7:00 pm, Richfield Municipal Center (6700 Portland Ave)
Adjournment
Thompson moved, seconded by Bornholdt, to adjourn. Meeting adjourned by consensus at 8:15.
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 21, 2017
Agenda Item:
Election of Chair and Vice Chair/Appointment of Liaisons
Agenda Section:
Action Items
Attachments:
None
Contact:
Reed Bornholdt
Recommended Action:
Elect Chair and Vice Chair/Appoint Liaisons
Every February, the CSC conducts a selection process to elect the Commission Chair and Vice Chair for the
upcoming year. Duties and terms of the Officers are listed below:
DUTIES & TERMS OF THE OFFICERS
The chair leads all regular and special meetings and is responsible for delivering the annual report to the City
Council. The vice-chair shall preside at all meetings of the Commission in the absence of the chairperson.
Liaisons act as representatives of the CSC on various other commissions, boards and task forces.
The positions become active immediately at the February meeting.
Also, CSC members volunteer, or are appointed, as liaisons to act as representatives of the CSC at other
commissions, boards, and task forces as follows:
Position Duties/Frequency
Chair Conducts monthly CSC meeting (every 3rd Tue, 7 pm)
Vice Chair May conduct one or two meetings per year when chair is absent
Planning Commission Liaison Reports on monthly meetings (every 4th Mon, 7 pm)
Arts Commission Liaison Reports on monthly meetings (every 1st Thu, 7 pm)
Transportation Commission Liaison Reports on monthly meetings (every 1st Wed, 7 pm)
Friends of Wood Lake Board of Directors Reports on monthly meetings (every 3rd Tue, 4:30 pm)
Friendship City Commission Liaison Reports on monthly meetings (every 3rd Thu, 7:00 pm)
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 21, 2017
Agenda Item:
Event Permit Procedures and Guidelines for the Use of Public
Streets/Parks for Athletic Events
Agenda Section:
Action Items
Attachments:
None
Contact:
Amy Markle
Recommended Action:
Event Permit Procedures and Guidelines for the use of Public Streets/Parks for Athletic Events
Proposed changes to the City of Richfield Event Permit Procedures have been revised for athletic events in
both city parks and on streets. Changes are in response to an increased demand for permits, repeat questions
from event organizers, and comments regarding the potential of streamlining the process.
The following changes are proposed:
Permit application fee- $250 (increase of $50), Park trail fee- $200 (increase of $50), Event fee-
$2/registered participant (increase of $1).
Inflatables: no inflatable devices are allowed to be left unattended and must be supervised by an adult
(18 years and older) at all time. Event organizers assume all risk and liability for the use of inflatables.
The City of Richfield is not responsible to provide amenities such as: toilets, sound systems, stages,
tables, chairs, tents, garbage, recycling and compost containers.
No amplified sound before 8am or after 10pm.
All event signage must be removed from property within 4 hours of event.
Portable toilets must be positioned on hard surfaces when available and approved by staff.
All event tents must be identified on event map with location and size. If stakes are involved the areas
must be called into Gopher One and marked for underground lines. You assume responsibility to locate
underground lines! We strongly encourage the use of weights to hold down tents when appropriate.
Events held on public streets and city parks have a 1-day only permit, not back-up dates will be issued.
All events are required to recycle all recyclable waste and organize disposal. Sustainable event
practices such as composting are strongly encouraged.
All vehicles must stay on hard surfaces in parks; they should not be parked and driven on park turf
unless permission is granted.
All event notification signs along course routes must be posted 3 days before an event and removed
within 4 hours after event occurs.
“No Parking” signs must be approved by the City of Richfield before being posted and be supplied by
event organizers. Signs will be attached to lathe.
If a runners lane is created for a designated course, all cones must be rented by the event organizers.
No open fires are allowed.
The City of Richfield reserves the right to give priority to returning events for a particular date and
venue over new applications for the same date and venue. Returning events must notify the city of
intent by January 15 for that calendar year.
Participant fees are based on final event attendance and are due 7 days after event for invoicing.
Payment is due 30 days from event.
Events are restricted to hours of public use for City of Richfield property.
No alcohol is allowed in City of Richfield parks unless a special-use permit is obtained.
Amy Markle, Wood Lake Nature Center Naturalist, is in charge of these permits and will be presenting the
proposed changes to the Commission.
RICHFIELD COMMUNITY SERVICES COMMISSION
EXECUTIVE SUMMARY
Meeting Date: February 21, 2017
Agenda Item:
Revised Master Bike Plan
Agenda Section:
Discussion Items
Attachments:
Revised Master Bike Plan
Contact:
Jack Broz
Recommended Action:
Discuss revisions to the Richfield Master Bike Plan
Jack Broz, Transportation Engineer and Staff Liaison with the Transportation Commission, will present the
latest recommended revision of the City’s Master Bike Plan (see attached).
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Date: 1/11/2017 I:\GIS\Public Works\Engineering\TransportationMgmnt\Projects\Final BMP 2016 Rev\BikeMasterPlan_Rev2016z.mxd
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