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01-17-17 AgendaCCOOMMMMUUNNIITTYY SSEERRVVIICCEESS CCOOMMMMIISSSSIIOONN AAGGEENNDDAA Regular CSC Meeting Tuesday, January 17, 2017, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Anne Basso, Danielle Indovino Cawley, Joannette Cintrón de Núñez, Carolyn Engeldinger, Art Felgate, Emma Nollenberger, Lisa Rudolph, Dan Smieja, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Chris Link (Public Works) Charlie O’Brien (Code Compliance) Rick Jabs (Planning Com) Edwina Garcia (City Council) Crystal Brakke (School Board) 1. Approval of Minutes/Agenda  Regular Meeting Minutes: November 15, 2016 2. Public Comment  Resident comment and items not printed on agenda 3. Staff Reports  Recreation Services (Topitzhofer) 4. Action Items  Stavros Facility Dedication Proposal (Topitzhofer)  Final Park Entrance Sign Approval (Link)  Trapping Ordinance (O’Brien)  FOWL Board Appointment (Bornholdt) 5. Discussion Items  None 6. Committee Reports  Transportation Commission (Felgate)  FOWL Board (Engeldinger)  Planning Commission (Cintrón de Núñez)  Arts Commission (Rudolph)  Friendship City Commission (Topitzhofer) 7. Next Meeting Tuesday, February 21, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment November 15, 2016 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, November 15, 2016 Richfield Municipal Center (6700 Portland Ave) PRESENT CSC: Reed Bornholdt, Art Felgate, Joannette Cintrón de Núñez, Michele Thompson, Lisa Rudolph, Emma Nollenberger, Dan Smieja, Danielle Indovino Cawley STAFF: Jim Topitzhofer, John Evans COUNCIL: Edwina Garcia PLAN COM: Rick Jabs ABSENT CSC: Anne Basso, Crystal Brakke, Carolyn Engeldinger Call to Order Vice Chair Thompson called the meeting to order at 7:00 pm. A high school student who lives in Richfield introduced himself; he is considering applying for a youth commission position on the Human Rights Commission and is attending the CSC meeting to observe. The group introduced itself to new member Danielle Indovino Cawley. Approval of Minutes Rudolph moved, seconded by Smieja, to approve the minutes of the regular October meeting. Approved, ayes all. Staff Reports Recreation Services Topitzhofer reported on the following: Wood Lake’s Halloween Event: Held on October 22. Record attendance: 1,600. Band Shell Project: Plans have been revised; bids will be solicited in January. Action Items Final Park Entrance Sign Consideration Topitzhofer presented a mockup of a proposed park sign, based on some of the feedback from the discussions at past meetings. He showed the color choice the group favored, a darker green, with high-contrast gold lettering and a removable logo badge if the City’s logo ever changes. He said that the signs will be phased in based on the ones that are either missing or most in need of replacement, as well as any parks where projects are already taking place. Rudolph said that the Arts Commission has been talking about wayfinding signs for various landmarks; she suggested that this mockup be shared with them to use similar design and colors. Topitzhofer said that we would install the signs in-house and would spend about $1,000 per sign. Felgate suggested white lettering or reflective for higher contrast; Rudolph suggested that the wayfinding signs should be high-contrast, but the park signs may not need to be. Felgate said that some lighting would help visibility if the lettering is gold. Topitzhofer said that the mounting posts could be wood, like the current signposts, or a low-maintenance plastic product. Staff will send a mockup of the sign with white lettering as well as gold. December Meeting Cancellation Engeldinger moved, seconded by Rudolph, to cancel the regular December meeting. Approved, ayes all. Friends of Wood Lake Board Appointment Engeldinger moved, seconded by Cintrón de Núñez, to appoint Louis Dzierzak to the Friends of Wood Lake Board for a three-year term. Approved, ayes all. Discussion Items Parks Master Plan Topitzhofer reported that a consultant, SRF, has been chosen to revise the City’s Comprehensive Plan; part of that plan includes the Parks Master Plan. He said that the Parks Master Plan revision process will include community engagement, input from commission members and staff. Bornholdt reported on the meeting with SRF, saying that the Parks Master Plan revision won’t be a thorough rewriting of it, as it was in 2008, but tweaking and updating items and adding ideas. He explained that the revised plan is submitted to Met Council for approval and the plan is accepted by the end of 2017. He said that the community engagement process will include feedback meetings at various venues in different neighborhoods of Richfield to encourage residents to participate in the process. Planning Commission Liaison Rick Jabs encourages all members to spread the word and get involved in the process, so as many residents as possible have ownership and engagement in the plan. He said that this process needs to include outreach to people of all ethnicities and languages; to include their input will be crucial. Bornholdt said that the varied locations of the input sessions will help promote this engagement. Topitzhofer said that these sessions will be targeted encounters to ensure strong engagement, rather than a series of open houses that have tended to be poorly-attended in the past. He said that the SRF contract will be considered by the Council in January and the interviews, meetings, and discussions will begin immediately. Thompson suggested inviting people who are attending events; Smieja suggested inviting groups who use the parks; Topitzhofer said that input sessions will be held through the schools; Smieja suggested promoting it during parent-teacher conferences and at the library. Felgate suggested distributing info with permits and at the DMV counter. Rudolph said that the school district is doing a review of their facilities and assessing their needs and suggested that the City engage with them during that process. Topitzhofer said that the school district has reached out to the City; Bornholdt said that the Mayor confirmed that the schools will be part of this process. DRAFT MINUTES UNTIL APPROVED BY THE CSC. November 15, 2016 Discussion Items Gypsy Moth Control Efforts Bornholdt reported that Gypsy Moths are an invasive species that has been doing damage to native vegetation and their numbers are growing rapidly. He said that various pods have been identified at various locations around the state and Richfield has been identified as an area of infestation for quarantine and control of the population and proceed with spraying efforts to eliminate them, based on approvals from various State and Federal agencies. He said that, pending these approvals, the control plan would begin in the spring. Committee Reports Transportation Commission: Felgate provided the report. The group is reviewing plans for pedestrian and bike lanes. Friends of Wood Lake: Engeldinger provided the report. She reported that the group will meet twice a month for an extra study session. She reported on the Turkey Trailblazer 1K/5K (Nov 22) and Candlelight & Ice (Dec 31). Planning Commission: Cintron de Nunez provided the report. Arts Commission: Rudolph provided the report. Friendship City Commission: Topitzhofer provided the report. Next Meeting/Adjournment Regular January Meeting Tuesday, January 17, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Bornhold moved, seconded by Cintrón de Núñez, to adjourn. Meeting adjourned by consensus at 8:05. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 17, 2017 Agenda Item Stavros Facility Dedication Proposal Agenda Section Action Items Attachments Facility Dedication Proposal (prepared by Todd Dexter) Facility Dedication Policy Contact Jim Topitzhofer Recommended Action Recommend City Council approval of the attached Facility Dedication Proposal A Facility Dedication Proposal was received recently to dedicate the sledding hill in Monroe Park in the memory of Nicole Stavros. A detailed application form is attached for your review. The City’s Facility Dedication Policy is also attached. This policy was adopted by City Council in 2008 to establish guidelines for dedicating recreational facilities and amenities including athletic fields, park buildings, and other recreational structures located in the City of Richfield in honor of an individual or organization. As the policy indicates, the City does not accept requests to permanently rename a park, recreational facility or amenity in honor of an individual or organization, but as an alternative offers the attached guidelines to dedicate such facilities to the memory of an individual or organization by granting the installation of a dedication plaque onsite of such facilities. Staff has reviewed the attached proposal and determined that it complies with the City’s policy. Staff recommends the Commission recommend City Council to approve the proposal. If so moved, the Council will consider the proposal at a future date. Final Draft 03/11/08 City of Richfield Recreation Facility and Amenity Dedication Policy Purpose: The purpose of this policy is to establish guidelines for dedicating recreational facilities and amenities including athletic fields, park buildings, and other recreational structures located in the City of Richfield in honor of an individual or organization. The City of Richfield does not accept requests to permanently rename a park, recreational facility or amenity in honor of an individual or organization, but as an alternative offers the following guidelines to dedicate such facilities to the memory of an individual or organization by granting the installation of a dedication plaque onsite of such facilities. Nomination Criteria: Nominations for dedicating City of Richfield facilities or amenities in the memory of an individual or organization shall be based on one or more of the following criteria: 1. In honor of organizations or individuals (living or deceased) who have made a significant contribution, financial or otherwise, to the City of Richfield or who have played a leading role in advancing the City of Richfield as a good place to live, work or recreate.. 2. In honor of a person, place or event that played a significant role in the history of the City of Richfield. The individual or organization for which the dedication is sought shall be deemed to be of good general character and should not be associated with unlawful or unseemly activities. Dedication Guidelines: The dedication of City recreational facilities via this policy shall be limited to significant facilities or amenities, including but not limited to buildings, rooms in buildings, athletic fields, ponds, bridges, playgrounds, and trails. The dedication of minor amenities such as water fountains and benches are not part of this policy and will be addressed by the Recreational Services Department. Fundraising projects conducted by the Friends of Wood Lake that benefit the Wood Lake Nature Center are exempt from this policy. The dedication of City facilities or amenities shall normally be limited to no more than two per year to maintain the stature of the facility dedication honor. Any undedicated City recreational facility may be nominated for dedication using the criteria of this policy. The nominating person(s) shall be entirely responsible for all costs associated with the dedication including application and background check fees, recognition, and memorial plaques. The size, style, text and location of the memorial plaque shall be subject to review and approval of the Recreation Services Director and the Nominating Committee. Application Process: The process for dedicating a recreational facility or amenity to the memory of an individual shall be: 1. The nominating person(s) shall request a City of Richfield Recreational Facility Dedication Nomination form from the Recreation Services Department office. Nominations for deceased individuals will not be accepted until after a six-month time period from the date the individual passed away. 2. A fully completed City of Richfield Recreational Facility Dedication Nomination form shall be submitted to the Recreation Services Director and the Nominating Committee along with the specified application fee. 3. The completed application will be reviewed by Nominating Committee (consisting of assigned members of the Community Services Commission) for completeness, accuracy and adherence to policy guidelines. 4. All individuals nominated shall be subject to a criminal background check. 5. If the nomination is rejected based on the above review, the nominating person designated on the application will be notified in writing. 6. Nominations that pass the above review will be forwarded to the Community Services Commission for review at their next regularly scheduled meeting. 7. Within 60 days of the Community Services Commission meeting at which the application is received, a recommendation will be made. If rejected by the Community Services Commission, the nominating person designated on the application will be notified by City staff in writing. 8. If approved, the recommendation will be forwarded to the City Council for final review and approval or denial. 9. Nominating parties will be notified in writing of the City Council’s actions within two weeks of the meeting at which action is taken. 10. The City Council shall have the authority to override this policy when they deem doing so to be in the best interest of the City. Revocation: Recreational facility dedications may be revoked by the Community Services Commission should information later come to light that runs counter to the substance and spirit of this policy. Todd Dexter952-807-8665952-368-7224todd.dexter@gmail.comNicole StavrosMonroe ParkSlidding Hill on South/East side of Monroe ParkSEE OFFICIAL PLAQUESEE ATTACHED01/06/172520 Clover Field Dr.Chaska, MN 55318 PROPOSED NICOLE STAVROS MEMORIAL SLEDDING HILL My name is Todd Dexter and I am and will always be a Richfield Boy. While growing up in Richfield I spent all of my time with my best friend Nicole Stavros. A blond, piercing blue eyed bundle of energy. I grew up on Lakeview Avenue, across the street from Nicole, where her parent still live today. She and I played every day. Best friends really. Many, many days and nights in the winter were spent slidding down the hill at Monroe Park and skating (when there was a warming house at Fairwood and Monroe). Needless to say, growing up in Richfield was amazing. Nicole died a number of years ago out of the blue at the age of 39. Way too soon. There is no he and she, Todd and Nicole, without a Richfield and all the experiences, journeys and fun we had together. But it is Richfield as the setting for all of that that makes this so important. Nicole should be remembered purely for just being a Richfield girl. She embodied everything that a girl should be. Kind, generous, strong, fierce, athletic and fun. Nicole is and will always be a rolemodel for good for ALL Richfield girls. Richfield park leader. Captain of the girls varsity soccer team. Athena Award winner. Homecoming queen candidate. Candy Striper at Fairview. Graduate of Gustavus Adolpus College. Emergency room nurse. Mother. Wife. Friend. This Memorial would be in honor of all those things that are good about Richfield. The kind of girl that it did and will continue to produce with Richfield as the setting for life lessons, adventures and play. It would be nice to have a place where families and kids can come, have fun, talk, laugh, learn and slide for hours on end...all of these things Nicole Stavros brought to Richfield. Nicole is Richfield. -Thank you for your consideration NICOLE STAVROS PROPOSED NICOLE STAVROS MEMORIAL SLEDDING HILL MONROE PARK LOCATION CURRENT STAVROS RESIDENCE NICOLE STAVROSTHIS SLIDDING HILL IS DEDICATED TO THE MEMORY OF PROPOSED NICOLE STAVROS MEMORIAL SLEDDING HILL NICOLE STAVROS NICOLE STAVROS THIS SLEDDING HILL IS DEDICATED TO THE MEMORY OF PLAY, LOVE, GIGGLE & SLIDE IN MEMORY OF CAST IRON OR STEEL SUPPORT (RELATIVE SIZE) ALTERNATIVE WORDING PROPOSED NICOLE STAVROS MEMORIAL SLEDDING HILL NICOLE STAVROSTHIS SLEDDING HILL IS DEDICATED TO THE MEMORY OF PROPOSED NICOLE STAVROS MEMORIAL SLEDDING THREE (3) SIMPLE COMPOSITE AND METAL BENCHES/NO BACK ON CONCRETE PADS FOR PARENTS WATCHING KIDS SLIDDING OR WATCHING BASEBALL OR JUST TAKING A BREAK WALKING THE PATH AROUND THE PARK (PRACTICAL) 1 2 3 NICOLE STAVROSTHIS SLIDDING HILL IS DEDICATED TO THE MEMORY OF NICOLE STAVROSTHIS SLIDDING HILL IS DEDICATED TO THE MEMORY OF NICOLE STAVROSTHIS SLIDDING HILL IS DEDICATED TO THE MEMORY OF RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 17, 2017 Agenda Item Final Park Entrance Sign Design Agenda Section Action Items Attachments None Contact Jim Topitzhofer Recommended Action Approve the proposed park entrance sign design Based on discussion from the Commission meeting on November 15, 2016, there was discussion to color the lettering white to help it stand out in contrast. As a result, staff recommends the below final design for Richfield’s park entrance signs. The recommended sign material is made of ¾-inch thick high density polyethylene (HDPE). Richfield’s new park entrance signs would be fabricated in routed bi-color HDPE sign board. When these boards are routed or carved, an interior contrasting color is revealed. The result is a durable, vandal resistant, low maintenance sign. HDPE boards will never need painting and will not swell, rot, crack or chip. Each sign panel is about 8 feet long. The cost of each sign with new posts and hardware is about $1,000. Staff proposes to replace between 5 and 10 signs per year which can be paid out of operating funds. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 17, 2017 Agenda Item: Trapping Ordinance Agenda Section: Action Items Attachments: Trapping Ordinance Draft Contact: Charlie O’Brien, Code Compliance Officer Recommended Action: Recommend Council approval of the attached trapping ordinance. The Richfield Public Safety Department is working on updating our ordinances regarding the trapping of animals in our city. Research on trapping ordinances in other communities has led us to include language which affects city parks; including protections and restrictions related to use or training of certain animals to hunt in city parks. The proposed trapping ordinance (see attached) will prohibit or restrict trapping of animals within the city, again including city parks. There are times when trapping of animals is necessary to protect species from overpopulation or to protect natural areas from damage caused by overpopulation and the proposed ordinance would allow for the city to take these necessary steps within state regulations. The proposed ordinance would also allow for residents on private property to protect their properties from damages caused by nuisance wildlife as State Statues already allow. In some cases the permission of the City Manager or the City Managers designee would be required and a licensed trapper would be required as allowed by DNR regulations. Charlie O’Brien, Code Compliance Offer, will present the attached draft trapping ordinance and gather input from the Commission. 492887v1 MDT RC160-3 BILL NO. ______________ AN ORDINANCE ADDING A NEW SUBSECTION 905.42 TO THE CITY CODE PROHIBITING TRAPPING, SNARING, HAWKING AND FALCONING IN THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Section 1: The Richfield Code of Ordinances is amended by adding a new Subsection 905.42 as follows: § 905.42 Trapping. Subdivision 1. Purpose. This ordinance is intended to protect the citizens from injury from hazardous devices and to protect domesticated animals, pets and non nuisance wildlife from damage and destruction that may result from unregulated trapping, snaring, hawking or falconry. Subd. 2. Definitions. The words and phrases used in this ordinance shall have the meanings ascribed to them as follows: (a) Leg Hold. A device made of steel, metal, or other rigid material, consisting of two (2) jaws that lie horizontally to form a circle or circular shape when the trap is set, or trap that is similar to the above in design and that is intended to catch and secure an animal by the leg. (b) Live Trap. A trap designed to capture animals alive without causing injury to the animal. (c) Trap. A device, including but not limited to a leg-hold device, used for the purpose of catching, capturing, snaring, holding, or killing animals or birds. (d) Trapping. The placing or setting of traps with the intent to catch, capture, snare, hold or kill animals or birds. Trapping includes the acts of snaring and falconry and hawking. (e) Snaring. The act of using a trap or trapping device, often consisting of a noose, used for capturing animals or birds. (f) Falconry/Hawking. The use of birds of prey to hunt, kill or capture other animals. Subd. 3. Trapping Prohibited. Trapping is prohibited anywhere within the City , including in City parks and on any City-owned property, except as provided in Subdivision 4. 492887v1 MDT RC160-3 Subd. 4. Exceptions. Trapping is allowed in the City as follows:: (a) Live trapping for the purpose of releasing an animal into the wild. Live traps must be tended at least once every twenty-four (24) hours. (b) The trapping of harmful rodents or pests such as rats, mice, gophers, moles and squirrels on private property or within one’s own private building. Any effective trap except leg-hold traps may be used so long as the traps are set and tended in a way that does not constitute a danger to persons or to domestic or wild animals that are not pests or nuisances. (c) Employees or agents of governmental units or agencies who, using live-traps in the course of their duties, are required to trap animals or birds for humane or other authorized purposes. (d) Scientists in their work of identifying and studying wildlife, animals and birds so long as said animals and birds are returned to their natural environment without harm. (e) Trapping by any means or methods done by the City, or done under its direction, or done by any other governmental agency or department with the written permission of the City Manager, or done by any person with a valid trapping license issued by the state and with the written permission of the City Manager. Subd. 5. Compliance with Law. Any trapping allowed under this subsection shall be done in accordance with all applicable laws. Subd. 6. Penalty. Any person who violates any provision of this subsection may be charged with a misdemeanor and subject to a fine not to exceed the maximum penalty under state law for a misdemeanor violation. Section 2: This Ordinance will be effective in accordance with Section 3.09 of the City Charter. Adopted by the City Council of the City of Richfield, Minnesota this _____ day of _______________, 2017. Mayor ATTEST: Elizabeth VanHoose, City Clerk RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: January 17, 2017 Agenda Item: Friends of Wood Lake Board Appointment Agenda Section: Action Items Attachments: None (FOWL Board Application below) Contact: Jim Topitzhofer Recommended Action: Appoint Amy Krueger The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple terms. The applicant being considered would be a new appointment, Amy Krueger. Her responses to the application questions are copied below.