04-25-77 agendaIt a=*.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 140
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Proposal for Public Relations and Communication Training
Program for City Employees
This proposal is submitted in accordance with a city council request for the
development of a public relations and communications training program for city
employees.
At the city council /staff training seminar in November, 1976, the city
council identified a need to develop a coordinated training program in the
area of public relations and communication skills for city employees. Dis-
cussions at the November meeting by both council members and staff members,
indicated that the program should include skill development in inter - personal
communications, conflict reduction techniques and inter - personal style assess-
ments. The general purpose was to better equip city employees with the skills
needed for effective contacts in the performance of their duties.
In February of this year, the personnel director contacted Mr. Bill Moehler,
Executive Director of the Government Training Service, for the purpose of
developing a plan to implement the council request. A fact sheet explaining
the function and organization of the Government Training Service is attached.
After preliminary discussions with Mr. Moehler, arrangements were made to
work with an independent consultant to explore the possibility of developing
a training program designed to meet our needs in Richfield. Mr. Moehler
provided assistance in helping to design the training program which is re-
flected in the attached proposal submitted by John Berge and Associates.
The program is designed to enhance the current skill levels of all of the
participants with emphasis placed on their relationship to the public. As you
can note from the proposal, it is designed to develop specific inter - personal
communications skills such as listening, self- awareness, personal communication
style and feedback. The training program should help participants in their
ability to constructively handle conflict situations not only with the public,
but with their peers, supervisors, and subordinates. The program would be
designed and offered in such a way so that each employee would have the
ability to relate knowledge learned to his or her specific job duties.
Council Letter No. 140 -2- April 25, 1977
The initial training program is designed to include approximately 115
city employees. The program would be, made available to approximately only
1/2 of the total number of city employees at this time for practical purposes.
However, assuming that the program is.effective it would be our intention to
schedule additional sessions in the future which could include the balance of
the city employees. The initial group would include city hall employees,
inspectors, appraisers, dispatchers, liquor store employees, nature center
employees, community center employees, ice arena employees and management
employees.
The program is designed to be a two day session which would run on five
repetitive occasions so that the number of participants per session would range
between 20 and 25 individuals. There would be one week between each session.
For example, one group of 20 individuals would have their first session during
the first week in May and have their second session during the second week in
May. The trainer for these sessions would be Mr. John Berge. The training
program as it is proposed would cost a maximum of $3, 500, or approximately
$30 per participant. Tentative arrangements have been made to initiate the
program during the month of May and either complete the program in May or
early in June before the heavy vacation leave period begins.
It is recommended that the city council approve the proposal for this training
program and authorize the city manager to enter into an agreement with John Berge
and Associates for the provision of this training as outlined in this council letter.
WSB /eja
cc: Personnel Director
Respectfully submi ed,
Wayne S. Burggraa ff
City Manager
Government
Training
Service
BACKGROUND:
300 Hanover Building, 480 Cedar Street, Saint Paul, MN 55101 (612) 222 -2S61
FACT SHEET
The Government Training Service is a public organization providing
training and consultation to public employees, officials, and employers
in the State of Mdnnesota. Its perspective is intergovernmental; its
service area is statewide.
The Service represents the cooperative spirit of six governmental units
and instrumentalities who saw the need for an independent, public organizaticn
to offer assistance to public agencies and jurisdictions in developing
effective management. In and d 1976 they established the Service under the
joint powers authority.
These initial members -- the Association of Minnesota Counties, the
Minnesota School Bcards Association, the LeaZue of 14innesota Cities, the
University of Minnesota, the State Planning Agency, and the State Department
of Personnel -- comprise the Board of Directors �iho govern the Service. An
executive director manages the Service.
The Government Training Service operates on funds obtained from user fees
as well as grants and voluntary donations from its founding members.
CAPABILITIES:
The Government Training Service offers assistance in the following,
areas:
TRAINING - Centralized and custom, on -site programs to meet management
supervisory, technical, and skills training needs
CONFERENCES - Full -range of program planning and to .aistical support for
annual and special conferences, seminars, and institutes
BROKERING - Identifying and matching educational and training resources
with individual and organizational development needs
ORGANIZATION - Improvement of
DEVFLOPI:TM team building,
making
CONTACT: Wil] inm F. 1; 1116eller,
Executive Director
capacities in client organizations includ:incr
goal setting, problem solving and decisi::^
rip
jj 4 Z
I M P O R T A N T A N N O U N C E M E N T
Custom Tailored Training Courses
WHAT
The Government Training Service will arrange custom tailored training
suited directly to the needs of your organization. Whether your
organization's needs include general management and supervision,
personnel and financial management, communications, team building,
manager -staff relations, or other areas, GTS can help.
WHO
Consultants /instructors will be drawn from the best available talent
with the knowledge of and feel for the practical approach. Depend
upon one of our resources or we will arrange for the person of your
choice. Whoever we choose will be someone you can work with and
trust.
WHERE
Choose a location you prefer or we'll find one suitable for your purpose.
Either way we'll make it close to home, if you would like.
WHEN
Pick the time most convenient to your work schedules. We'll arrange
programs around your preference.
HOW MUCH
Pay only the direct costs for the training plus a small fee for GTS'
services. Take all the work and worry of conducting training programs
out of your hands. Free up that valuable staff time.
WHAT IF
Not sure of your training needs? GTS will first come out to conduct
an action planning workshop. Using our model and facilitator your
staff will assess your organization's training needs and design a
training plan. We'll work together from there.
NEXT
For quick response call or write Bill Moeller, Executive Director,
Government Training Service. He'll help you get started.
PROPOSAL
for
COMMUNICATIONS SKILLS TRAINING
Prepared for
City of Richfield
Submitted by
Government Training Service
St. Paul, Minnesota
In Conjunction With John Berge & Associates
L�kU
March 15, 1977
A. Session #1 All day
1. Goals
a. Develop participants' ability to constructively handle conflict
situations with peers, supervisors, subordinates, and the public.
b. Develop participants' ability to identify and solve work related
problems.
2. Strategies
a. Morning session
8:00 Introductions
Goal_ identification
Climate setting
9 :00 Structured experience in problem solving and conflict
management
Individual, small group and large group participation
10 :30 Break
11:00 Discussions about group experiences
11:30 Lecturette on processing
11:45 Summary - Processing
What learned about self
12:00 Lunch
b. Afternoon session
1 :15 Presentation of problem solving model
Short lecturett-
1:45 Individual use of model on the job
2:05 Small group priorities
3:00 Break
3:15 Solving these issues
How to identify and solve your everyday problems
4:00 Summary of Session #1
4:30 Adjournment
3. Results
a. Increased ability of participants to work individually and as
teams to solve problems that are both work and non -work related.
b. Demonstrated the impact of the team approach to problem solving.
c. Demonstrated that a systematic approach to problem solving reduces
conflict.
B. Session #2 All Day
Morning Session
1. Goals
a. Develop specific inter- personal skills such as listening, self
awareness, personal communication style and feedback.
b. Build on personal and others' self esteem.
2. Strategies
8:00 Explanation of Awareness Wheel including sensory data,
interpretation of feelings , 'intentions, energy and actions.
Experiential work in small groups.
9:00 Listening skills including active and constructive listening
10:00 Communication styles
11:00 Building on self and others' esteem
11:45 Summary
12:00 Adjournment
3. Results
a. Ability to apply skills of communication within work groups
and with the general public.
b. Use knowledge to become more effective as a supervisor, supervisee,
and a more competent social interactor.
Afternoon Session
1. Goals
a. Develop participants' ability to identify and distinguish basic
work style differences.
b. Identify one's own strengths and limitations in inter - personal
interactions in both positive conditions and those which include
stress.
c. Recognize when a strength is being over -used thus causing
tension and conflict.
2. Strategies
1:00 Introduce Social Styles DISC Profile
1:30 Administer Profile
1 :37 Begin profile scoring
2:00 Profile interpretation (group) characteristics
3:00 Break
3:15 Profile interpretation (group)
3:45 Individual interpretations
4:30 Summary
4:45 Participant evaluation
3. Results
a. Ability to select behaviors that are appropriate to situation.
b. Enhance ability to deal with differences in personal styles.
c. Develop ability to use differences in style as strengthening
rather than destructive in work settings.
3
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 139
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
'City of Richfield
Gentlemen:
Subject: Hearing on Rezoning, Approval of Final Planned
Unit Development Plans, and Special Use Permit
PUD
Architectural Alliance, the developer of the PUD project at the Wood
Lake School site, has requested that the public hearing on the final PUD
plans and proposed rezoning be deferred for an indefinite period of time.
The developer has requested this change to provide time to finalize the
planning and clarify the financing potential of the project. 4
Since the legal notice has been published, it will be necessary for the
council to open the public hearing and continue the hearing to some future
date.
Respectfully submitted,
Wayne S. Burggraaff
City Manager
WSB /e j a
cc: Planning Director
City Clerk
- i
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 138
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Contract for Preparation of Federal Aid to Urban
Highway Application
The Transportation Advisory Board and the Metropolitan Council have
assigned the Lyndale Avenue project from 67th Street to 62nd Crosstown to
the 1978 priority list for federal aid to urban highway improvement funding.
The effect of this action is that upon satisfactory completion of our applica-
tion material, there will be a grant available in the amount of some $200, 000
which will cover the cost of free construction on this section of Lyndale
Avenue.
Although this Richfield project has been assigned to the priority list
which means that funding will be available, it is now necessary to initiate
the actual grant application process which is a long involved procedure. The
attached flow chart provides detail on the procedure which must be followed.
Initially, a project development report must be prepared which includes not
only that section of Lyndale Avenue in the L /H /N project, but all of Lyndale
Avenue within the limits of logical termini which have been determined to be
I494 and the 62nd Crosstown. Location and design studies must be approved by
both the Minnesota Department of Transportation and the Federal Highway Ad-
ministration. In addition, environmental assessments must be included with
the detailed application process.
We were not assured of FAU funding for this project when we entered into
the original contract with Bather - Ringrose - Wolsfeldt for the design of public
improvements in the L /H /N project area. Therefore, that contract does not make
provision for the consultant to prepare the grant application. This has made it
necessary for us to develop a brief supplemental contract to cover the cost of
the FAU application work.
The supplemental contract which has been negotiated with Bather-Ringrose-
Wolsfeldt provides for the consultant to complete the grant application in three
separate phases. The phases with maximum fees attached to each are as follows:
9
�,uuncil Letter No. 138 -2.
April 25, 1977
Phase 1- Preparation and submission of project development
report. Maximum fee - $2,500.
' Phase 2 - Location /Design hearing and related
follow -up work. Maximum fee - 8800, preparation and
Phase 3 - Preparation of Location /Design report and subsequent
modifications required for approval of FAU funding. Maximum
fee - $3,500 .
The consultant would proceed with each phase only upon authorization
by the city. The basis for payment of fees is two and one e
-half times th h
gross hourly salary rate of the individual working on the project which the
same arrangement contained in our basic contract for services with BRW.
It is recommended that the city council authorize the Mayor and City
Manager to execute an agreement with BRW in accordance with the terms out-
lined in this council letter so that the city can proceed with the preparation
of our application of FAU funds.
Respectfully submitted,
1tiC �J .
Wayne S. Burggraaff
City Manager
WSB /eja
cc: Planning and Redevelopment Director
Acting Public Works Director
City Attorney
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(;ITY Ut' NIU-1 1- 1t,LLJ, IvIlviNtoulfl
Office of City Manager
Council Letter No. 137
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Amendment to Moritorium on Filling of Full Time - Vacancies
During the 1977 budget hearings the city council established a moritorium
on the filling of full time vacancies. The purpose of this letter is to request
that this moritorium be amended to permit the filling of the following full time
vacancies:
1 Cashier- -This vacancy is a result of retirement effective May 20th.
The individual in this position handles all cashier duties and utility
billing.
2. Switchboard /Receptionist - -This vacancy is a result of resignation_
effective, April 14th. This individual handles all switchboard and `
receptionist responsibilities in City Hall.
3. Police Sergeant- - This vacancy is created as a result of reorganization
in the police division reassigning the duties of the lieutenant responsible
for investigation to a sergeant; thereby, eliminating the lieutenant posi-
tion that is vacant because of the recent promotion and filling of the-
captain vacancy. This reorganization will result in a more economical
organization and still meet the staff requirements.
The cashier and switchboard /receptionist positions are fully funded in
the 1977 budget as well as the police sergeant position replacing the lieutenant
position.
It is recommended that the moritorium be amended as proposed for the
above positions.
Respectfully sub tied,
of
Wa n Bur raaff
Y gg
City Manager
W SB /j kl — - - --
cc Finance Director
Personnel Director
Public Safety Director
Y
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 136
Agenda April 25, 1977
The Honorable Mayor
and -
Members of the City Council
City of Richfield
Gentlemen:
Subject: Appeal of Revocation of Sauna License
Paradise Palace Sauna
There is a public hearing scheduled on the April 25, 1977 city council
agenda regarding the revocation of a sauna license issued to Paradise Palace
Sauna.
Paradise Palace Sauna was notified on March 30, 1977 that the sauna
license issued to the business by the City of Richfield was being revaked_in
accordance with Section 5.25, subdivision 9 of the Richfield City Ordinance,
in that employees or agents of said licensee did engage in conduct inimical
to the interest of the public health, welfare, safety or morals; did engage in
conduct involving moral turpitude; or that such employee or agent is a person
of bad repute.
This revocation is based upon the following grounds:
That on March 26, 1977, an employee of the licensee working
at the licensed premises, did offer herself for the purpose of
prostitution contrary to Richfield City Ordinance Code, Section
10.16, subdivision 10.
The employee was arrested in this incident. Paradise Palace Sauna has
filed notice with the city clerk that it wishes to appeal this license revocation.
Ms. Carol Grant, legal counsel, will represent Paradise Palace Sauna at the
hearing on this appeal. Subsequent to the hearing, in determining the action to
take, it might be appropriate for the council to question the owner and manager
of the sauna: to determine whether they were aware of the conduct of the
L
Council Letter No. 136 -2- April Z5, 1977
masseuse, and now that this incident occurred, what action they have taken
to improve management control over the sauna operation.
Respectfully submitted,
Wayne S. Burggraaff
City Manager
WSB /eja
cc: City Attorney
Public Safety Director
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 135
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Purchase in Excess of $1,000
Chapter 6, Section 6.05 of the city charter stipulates that the city council
must approve the purchase of merchandise, materials, equipment or construction
when the amount exceeds $1, 000. There is one such item on the council agenda
of April 25, 1977.
Minnesota Tree Trust
On March 31, 1977, the city council adopted the 1977/83 Capital Improve-
ment Budget. One of the projects included in the adopted 1977 Capital Improve-
ment Budget is a tree nursery, to provide stock for tree planting and replacement
purposes. This project is to be funded through a $7000 appropriation of Revenue
Sharing monies.
We have recently learned of a program called the Minnesota Tree Trust,
which may be available to help us develop the tree nursery. The Minnesota
Tree Trust is an organization providing summer jobs for young people. Federal
funding pays for the youth wages and supervision. Richfield would participate
in the Minnesota Tree Trust with several other south suburban communities.
Each city would contribute to the overall costs of fencing and land rental while�,,e @1
also paying for purchase of its trees as well as its annual watering and fertili-
zer -costs, The labor would be provided at no cost to the city. The nursery `
is proposed to be located at a site in Eden Prairie.
The trees to be purchased for the nursery would be whips or slightly larger
stock of various species. The first year city cost would be approximately
$4,000 (for purchase of 800 trees, plus $1100 for fencing and other set -up costs.)
The maintenance of the nursery after the first year would cost about $600 annu-
ally, for fertilizer, burlap, water, etc.
K n
� � y
..• _
Council Letter No. 135
-2- April 25, 1977
This program would provide the city will 800 balled and burlaped trees
at an approximately total cost of $9.37 per tree for a 5 -year program. The
sizes of the trees to be stocked in the nursery would provide 2 1/2" to 3"
trees for transplanting on the following schedule:
First Year
70
Second Year
90
Third Year
190
Fourth Year
220
Fifth Year
225
The initial cost to the city in 1977 would be approximately $5100 including
the $4000 for the purchase of trees and $1100 for fencing and set -up costs.
In subsequent years the city would incur costs of about $600 annually for
maintenance costs and, of course, any additional trees that were purchased
for the nursery.
Tt is recommended that the city council take the following actions:
1. Authorize the establishment of a tree nursery project by
appropriating the $7000 set aside in the Capital Tmprovement
budget for this purpose.
2. Authorize the purchase of 800 trees in the approximate amount of
$4, 000 for the new nursery.
ltA Afi �,�.� pectfully submitted,
Wayne S. Burggraaff
City Manager
WSB /eja
cc: Park and Recreation Director
s
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 134
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield.
Gentlemen:
Subject: Continuation of Ballfield and Field Lighting Use
and Fee Policy
The purpose of this council letter is to recommend that the city council
reaffirm the existing policy on the usage and fees for ballfields and field
lighting. A copy of the current policy which was adopted by the city council
on September 8, 1975 is attached.
The initial policy with respect to this matter was first adopted by the
city council in March of 1971. It was subsequently amended in August of
1974 and again in September of 1975. The amendments reflected changes
required as a result of experience with the policy and also reflected the
construction of a number of lighted ballfields.
The policy is designed to be fair to all users; yet at the same time provide
preference to Richfield organizations. It also covers a portion of the cost of
the costly energy charges required for nighttime use of the fields.
This policy was reviewed by the Park and Recreation Advisory Commission
on March 8, 1977. The commission voted to continue the policy in its present
form. The park and recreation director and I join with the commission in
recommending that the city council reaffirm the attached policy and continue
its use for the facilities covered by the policy.
Respectfully submit
Wayne 5. Burggraaff
City Manager
WSB /eja
cc: Park and Recreation Director
�oWr
O
Adopted September 8, 1975
BALLFIELD AND LIGHT USE CHARGE POLICY
(Donaldson and Taft Parks)
KEY: (B) = Baseball
(S) = Softball
(F /S) = Football /Soccer
CLASS A - All non- profit Richfield based associations, organizations, schools
and official teams (i.e. , American Legion Red, American Legion
Blue, Richfield High School, Senior Babe Ruth, KCYO, Holy Angels,
Richfield Slow Pitch Softball, Richfield Womens' Softball Association,
Richfield Church League, Richfield Football League, Richfield Soccer
Club) .
I. Regular Season and Playoff Games
II. Tournaments and Exhibitions During Regular Season Play
A.
Field Maintenance
Weekdays
Holidays and Weekends
A.
Field Maintenance
Free
Free (limited)
B.
Lights
Free
Free
C.
Base /Goal Net Use
Free
Free
D.
Park Shelter
Free
Free
II. Tournaments and Exhibitions During Regular Season Play
A.
Field Maintenance
Free
Free (limited)
B.
Lights
(B) $10.00 /field /hour (B)
$10.00 /field /hour
(S) $ 7.00 /field /hour (S)
$ 7.00 /field /hour
(F /S) $ 8.51 /field /hour (F /S)
$ 8.51 /field /hour
C.
Base /Goal Net Use
Free
Free
D.
Park Shelter
Free
Free
E.
$100 Damage and Clean -Up deposit for tournament only
III. Practices
A. Field Maintenance Free (limited) NA
B. Lights NA NA
C. Base /Goal Net Use NA NA
D. Park Shelter NA NA
(Optional $100 deposit for use of bases and shelter at Donaldson baseball)
(Note: Due to the tremendous damage to turf, football and soccer practices
are not allowed at Taft or Donaldson Park fields.)
Ballfield and Light Use Charge Policy -2-
CLASS B - All non - Richfield associations, organizations, schools and teams (also
Includes single unit within a Richfield association, organization, school
or official -team)
I. Games during or after regular Richfield season play
(includes practices and
exhibitions for non - Richfield groups only).
$25.00 /day*
(B)
Weekdays
Holidays and Weekends
A.
Limited field main- (B) $25.00 /field /day
(B) $25.00 /field /day
(S)
tenance (optional in (S) $25.00 /field /day
(S) $25.00 /field /day
(F /S)
all cases) (F /S) $25.00 /field /day
VS) $25.00 /field /day
B.
Marking compound $ 5.00 /day
$ 5.00 /day
Lights
and liner
$10.00 /field /hour
C.
Lights (B) $10.00 /field /hour
(B) $10.00 /field /hour
(S) $ 7.00 /field /hour
(S) $ 7.00 /field /hour
(S)
VS) $ 8.51 /field /hour
(F /S) $ 8.51 /field /hour
D.
Base /Goal Net use Free
Free
E.
Park shelter 2.50 /hour ($5 min.)
$ 2.50 /hour ($10 min.'
F.
$50 damage and clean -up deposit
Included in Field Maintenance
G.
Richfield Class A has first priority, and in case
of an emergency, Class B
reservations may have to be revoked on short notice. During regular season
Flat Charge
play for Class A organizations, no reservations
maybe made on dates
-up
designated as rain -out dates.
II. Leagues and Playoffs
A.
Limited field main.
(B)
$25.00 /day*
(B)
$25.00 /day*
(S)
$25.00 /field /day*
(S)
$25.00 /day*
(S)
$25.00 /day*
$25.00 /field /day*
(F /S)
(F /S)
$25.00 /day*
WS)
$25.00 /day*
B.
Lights
(B)
$10.00 /field /hour
(B)
$10.00 /field /hour
$ 7.00 /field/hour
(S)
$ 7.00/field/hour
(S)
$ 7.00 /fie ld /hour
C. Base /goal net use
(F /S)
$ 8.51 /field /hour
(F /S)
$ 8.51 /field /hour
C.
Goal /base net use
Included in Field Maintenance
Flat Charge
D.
Park Shelter
Included in Field Maintenance
Flat Charge
E.
$100 damage and clean
-up
deposit
F.
Reservations may not be made
more than 60 days
in advance.
(Note: Reservations
may not be made for neighborhood parks) .
III. Tournaments or Revenue Producing Events
A. Limited field main.
(B)
$25.00 /field /day*
(B)
$25.00 /field /day*
(S)
$25.00 /field /day*
(S)
$25.00 /field /day*
(F /S)
$25.00 /field /day*
(F /S)
$25.00 /field /day*
B. Lights
(B)
$10.00 /field/hour
(B)
$10.00 /field /hour
(S)
7.00 /field /hour
(S)
$ 7.00 /field/hour
(F /S)
$ 8.51 /field /hour
(F /S)
$ 8.51 /field /hour
C. Base /goal net use
Included in Field Maintenance
Flat Charge
D. Park shelter
Included in Field Maintenance
Flat Charge
Ballfield and Light Use Charge Policy -3-
E. $100 damage and clean -up deposit
F. Reservations cannot be made more than 60 days in advance. Class A or a
single unit from Class A may reserve at any time during the current season.
* Field maintenance charges include one field worker for up to eight (8) hours. A
charge of $2.50 per hour will be levied for those hours over eight (8) hours per day.
Scheduling
1. Softball games shall not be scheduled after September 15 of each year.
2. Non - Richfield organizations shall not be scheduled for use of any
athletic field.
3. Tournaments shall be limited to two per month, with tournaments to be
scheduled for no more than two consecutive weekends.
4. The city shall resod football /soccer fields as needed.
5. The city staff, through the park and recreation department, shall have
the authorization to close any field due to special problems; i.e. ,
excess wear, turf disease, water problems, etc.
6. Any request for use of these facilities by a non - profit Richfield based
organization or a non - Richfield organization shall be considered and
acted upon by the Richfield Park and Recreation Advisory Commission.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 133
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Purchase in Excess of $1,000
The fire division of the department of public safety currently owns a
1963 1,000 GPM general fire pumping engine which is used in first -line
reserve status, assigned to the West Side fire station. This engine is in
need of body work and repainting so that it may be maintained in adequate
condition for this use.
The public safety director has solicited proposals to complete -the
necessary work. The General Safety Equipment Corporation, which originally
built the truck, has indicated that they would be unable to handle such work
at the present time. However, the city has received an additional quotation
from Peterbilt Trucks in Bloomington to complete the necessary work. The
Peterbilt bid is in the amount of $1,675. � - �.'J ye 00-
Since very few companies have the facilities to do the necessary work
on a fire pumping engine, it is the recommendation of the public safety
director, in which I concur, that the bid from Peterbilt Truck for this necess-
ary repair work be accepted. There are funds in the 1977 public safety budget
appropriation to cover this necessary repair project.
Respectfully submitted,
Wayne S. Burggraa f
City Manager
WSB /eja
cc: Finance Director
Public Safety Director
CITY OF RICHFIELD, MINNESOTA
Office of- City Manager
Council Letter No. 131
Agenda April 25, 1977
The Honorable Mayor
a1d
Members of the City Council
City of Richfield
Gentlemen:
Subject: Resale of Und evelopable New Ford Town Lot
The city council adopted a transitory ordinance on September 22, 1975
providing for the sale or other disposition of certain lots in the New Ford
Town Addition.
At the October 25, 1976 Housing and Redevelopment Authority meeting,
the HRA authorized the sale of three undevelopable parcels in the New Ford
Town addition. Lots 21 and 23 were since sold to adjacent property owners.
The staff has now advertised and received bids for the third undevelopable
parcel, Lot 24. (Map attached).
The appraisal of this property completed by Janski and Gibson, indicated
a market value of $867. Two bids were received for purchase of the lot, in
the amounts of $927.83 and $1,100. The lot was advertised as unbuildable
and without sewer and water. This was subsequently explained again to the
high bidder to insure that no misrepresentations had been made. The high
bidder has stood by the bid and it is, therefore, recommended that the city
council accept the high bid of $1,100 submitted by Charles and Barbara
Bergstrom for Lot 24, Block 14, New Ford Town Addition.
Respectfully submitted,
0)04;4d -s- 8 Wayne S. Burggraaff
City Manager
WSB /eja
cc: Finance Director
Planning Director
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RESOLUTION AUTHORIZING RESALE
OF NEW FORD TOWN LOT 24
WHEREAS, the City of Richfield (City) has passed an ordinance
to sell certain real property, pursuant to and in furtherance of
the New Home Program heretofore adopted by the City of Richfield
and the,Housing & Redevelopment Authority (HRA), said real
property being described as follows: Lot 24, Block 14, New Ford
Town Addition, Hennepin County, Minnesota; and
WHEREAS, the Housing & Redevelopment Authority authorized the
acceptance of bids for the purchase of the above - desceibed property
from the HRA on October 25, 1976; and
WHEREAS, a bid was received for Lot 24 from Robert M. Anderson,
in the amount of $927.83; and
WHEREAS, a bid was received for Lot 24 from Charles and
Barbara Bergstrom in the amount of $1,100;
NOW, THEREFORE, BE IT RESOLVED by the City that the above -
described bids are hereby accepted by the City and HRA and the
City Manager is authorized to sell the above - described property
to Charles and Barbara Bergstrom for $1,100.
Passed by the City Council of the City of Richfield this day
of , 1977.
ATTEST:
Thomas J. Moran City Clerk
Loren L. Law Mayor
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CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 130
Agenda April 25, 1 977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: South Hennepin Human Services Council Presentation
Several weeks ago, council members received copies of a report on
community based facilities as well as the 1976 annual report of the South
Hennepin Human Services Council. Phil Riveness, Executive Director of
the S.H.H.S.C. will make a brief presentation based on these reports at
the April 25, 1977 City Council meeting.
Respectfully subm' ted,
Wayne S. Burggraaff
City Manager
W SB /j kl
cc • Public Safety Director
CITY OF MCHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 129
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject :_ Assumption Catholic. Church Directional Signs
The Assumption Catholic :Church, 305 East 77th Street, has applied for
a sign permit to erect two directional signs, as shown on the attached sketch.
One sign will be located on commercial property at 7700 Portland Avenue and
the other on residential property at 7620 Nicollet Avenue. These signs will be
located on privately owned property ina position to direct people to the church
located at 77th Street and 3rd Avenue. Attached are copies of agreements from
the property owners indicating their approval.
Section 3.36, subdivision 1, Outdoor Advertising Signs, R or-MR-districts
of the zoning ordinance reads as follows: .
"No outdoor advertising signs, billboards, or real estate' signs
shall be erected in an "R or "MR" district except as follows:
(4) Direction and information signs of a public or quasi- public
nature, including signs serving as direction signs to properties
not situated adjacent to the street next to which the signs are
located, upon first securing approval by the council. "
Although this ordinance provision does not refer to signs located on
commercial property, since the owner of the commercial property has consented
to placement of the sign on that property, it is recommended that the council
approve this sign permit.
Respectfully submitted,
Wayne S. Burggraaff
City Manager
WSB /eja
cc: Acting Public Works Director
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THE CHURCH OF THE ASSUMPTION
305 EAST SEVENTY - SEVENTH STREET, MINNEAPOLIS, MINNESOTA 55423
Mr. & Mrs. James Welter
7620 Nicollet Ave. S.
Richfield, Mn. 55423
Dear Mr. & Mrs. Welter:
Telephone 866 -5019
January 11, 1977
The Church of the Assumption of Richfield would like to put up an
18" x 24" directional sign on your property located at 7620 Nicollet Ave. S.
In order to put up the sign the church must have the approval of the
owner. By this letter we are requesting that approval.
Thank you for your considerations.
Sincerely yours,
,.,.-
Steve T. Kuklinski
Administrator
STK /mg
Authorization to put up sign approved: w�� —--
Authorization to put up sign denied:
THE CHURCH OF THE ASSUMPTION
305 EAST SEVENTY - SEVENTH STREET, MINNEAPOLIS, MINNESOTA 55423
£VA GE
OBLATE FATHERS
Mr. & Mrs. Donald Elsen
7044 Columbus Ave. S.
Richfield, Mn. 55423
Dear Mr. & Mrs. Elsen:
Telephone 866 -5019
January 11, 1977
The Church of the Assumption of Richfield would like to put up an
18" x 24" directional sign on your property located at the corner of
Portland Avenue and East 77th Street.
In order to put up the sign the church must have the approval of the
owner. By this letter we are requesting that approval.
Thank you for your considerations.
Sincerely yours,
Steve T. Kuklinski
Administrator
STK /mg
Authorization to put up sign approved: -"� _ E�
Authorization to put up sign denied:
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CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 128
Agenda April 25, 1 977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Release of Bond on Off - Street Parking Contract
Burger King, 140 East 78th Street
On the April 25, 1977 city council agenda there is a resolution
relating to the release of an off - street parking bond for the Burger King
restaurant, located at 140 East 78th Street.
The Public Works Department has inspected the property and
confirmed that the requirements of the off - street parking contract have
been met. Therefore, it is recommended that the council authorize
release of the bond.
Respectfully submi ed,
os'�'eS 'IV 61
Wayne S. Burggraaff
City Manager
WSB /jkl
cc Planning & Redevelopment Director
Acting Public Works Director
RESOLUTION NO.
RESOLUTION RELATING TO RELEASE OF BOND ON OFF- STREET PARKING
Burger King Corporation
P. 0. Box 783,Biscayne Annex, Miami_
Location: 140 East 78th Street
Use: Burger King Restaurant'
WHEREAS, Burger King Corporation, P. 0. Box 783, Biscayne Annex, Miami,
Florida, had ari off - street parking agreement with the City of Richfield, relating
to 140 East 78th Street, which contract bears the designation of Contract No. 2181
and which contract was guaranteed by a bond of the United Pacific Insurance Company,
Tacoma, Washington, in the amount of Fifteen Thousand ($15,000.00) Dollars, and
WHEREAS, Burger King Corporation has complied with the provisions of said agree-
ment and the United Pacific Insurance Company now seeks to be relieved of any further
obligation under said bond, and
WHEREAS, there appears to be no justification for requiring Burger King Corp-
oration to continue to provide a bond for security on the performance of said agree-
ment.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota, as follows:
That the city manager is hereby authorized and directed to release the United
Pacific Insurance Company, Tacoma, Washington, for any and all acts of Burger King
Corporation, committed or incurred in violation of Contract No. 2181 on and after
the 25th day of April, 1977.
Adopted by the City Council of the City of Richfield this 25th day of April,
6
1977•
Loren L. Law Mayor
ATTEST:
Thomas J. Moran City Clerk
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 127
Agenda April 25, 1977
The Honorable Mayor
and
Members of the City Council
City of Richfield
Gentlemen:
Subject: Confirmation of Board of Review Citizen Appointments
Section 7.04 of the city charter states that the Board of Re7'ew shall
consist of members of the city council and two residents of the ty appointed
for one year terms by the city manager and approved by the city council. The
charter further states that the two resident members must be experienced in
real estate matters.
The city council has set 7 :00 p.m. Tuesday, May 31, 1977 as the time
and date for the 1977 Board of Review. In accordance with the city charter
I have selected Mr. Harry Tickner, 6429 Russell Avenue and Mr. Harley Witte,
2911 West 701/2 Street for appointment as the two citizen members on that
board. The charter requires that the appointment of :the two citizen members
be approved by the city council.
WSB /eja
cc: Finance Director
City Assessor
Respectfully submi ,
Wayne S. Burggraaff
City Manager
RESOLUTION NO.
RESOLUTION CONFIRMING CITY MANAGER'S AP INTMENT
OF TWO RESIDENT MEMBERS TO BOARD OF REVIEW
BE IT RESOLVED, that the City Council of the City of Richfield
hereby approves the City Manager's appointment of Harry Tickner
and Harley D. Witte as 1977 resident members to the Board of Review.
BE IT FURTHER RESOLVED, that the compensation for the two
resident members of the Board of Review be set at a minimum of $25.00
per session of the Board, or $10.00 per hour per session of the Board,
whichever is greater.
Passed by the City Council of the City of Richfield this 25th day
of April, 1977.
Loren L. Law Mayor
ATTEST:
Thomas j. Moran City Clerk
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
Council Letter No. 126
Agenda April 25, 1977
The Honorable Mayor
.and .
Members of the City Council
City of Richfield
Gentlemen:
Subject: Minnesota Department of Transportation Comprehensive
Transportation Plan
The Minnesota Department of Transportation has contacted the City of
Richfield to request us to identify transportation issues which may be potential topics
for study in the statewide Comprehensive Transportation Plan. (See attached letter)
In reviewing this request, the city staff has identified several transportation-
related issues for the City of Richfield:
1. A most important issue for development of the Comprehensive
Transportation Plan is coordination of this plan with physical,
social, land use, and environmental plans in the state. It is not
sufficient to simply plan for different modes of transportation.
Rather, the comprehensive transportation plan should identify
the way in which the transportation systems offset and are
affected by housing development, land uses, and social and
economic activities of the various communities and regions.
It is important that the comprehensive transportation plan
address these various other systems to insure that the trans -
portation network is supportive, rather than detrimental, to the
other systems.
2. - The following issues are of specific concern to Richfield:
A. That the transportation system of state and local aid
highways, and. federal aid urban routes create a network
to serve a complete range of potential land uses in the city;
to serve local and internal transportation needs and to
develop an external system linking the city with the centers
of employment and shopping activities.
Council Letter No. 126 -2 April 25, 1977
B. That a variety of modes of transportation be developed to meet
the needs of different people.
C. That efforts be made to channel major traffic volumes onto a
limited number of principal streets, such as the freeway system,
thereby discouraging traffic volume from passing through resi-
dential areas.
D. That needless duplication of transportation facilities must be
avoided, where possible, to reduce the amount of land devoted
to transportation systems.
E. That noise and air pollution be reduced by initiating or supporting
legislation at the state or national levels by promoting the development
of pollution control devices, and (at the local level) by promoting
the development of public overt buffer zones between streets and
adjacent uses.
F. That the development of mass transit systems at the metropolitan
level provide access in all areas of Richfield and utilize existing
transportation rights -of -way wherever possible, rather than
planning additional rights -of -way.
G. That transportation functions be integrated through innovative
design, providing for improved circulation in addition to aesthestics .
H. That transportation systems be established to serve the community
shopping area known as the Lyndale /Hub /Nicoll et shopping area
in an efficient and safe manner to improve the operating character-
istics of the major arterial streets and protect the pedestrians.
I. That the use of non - vehicular transportation, for pedestrians
and bicycles be encouraged.
�. That the local transportation systems in the City of Richfield and in
other communities be consistent with the overall needs of the metropolitan
area. Coordination with local government in planning and implementation
of state highways, airport, and mass transit supported facilities will
work toward this end.
4. That the activities of the division of highways be coordinated with those
of the Metropolitan Transit Commission, Metropolitan Airports Commission,
and other transportation oriented agencies.
In addition to these general policy matters, the staff has identified numerous
short range future transportation improvements in the City of Richfield which should
be addressed:
Council Letter No. 126 -3-
April 25, 1977
1. The interchange at Lyndale Avenue and I -494, and the intersection
at 76th Street and Lyndale Avenue are both safety hazards which are
heavily overloaded and should be improved.
2. The interchange at Penn Avenue and I -494 and the intersection of
Penn Avenue and 76th Street should be improved.
3. Signalization and control at the intersections of Portland Avenue
and the Crosstown, and Penn Avenue and the Crosstown should be
cons id ered .
4. A westbound ramp'or exit or similar access to the west at the
Lynda le/Cros s town/I- 3 5W interchange should be developed.
5. Safety improvements should be developed for both pedestrians and
vehicular traffic at the interchange of 66th Street and I -35W .
6. Pedestrian and vehicular improvements should be developed for
arterial streets in Richfield.
7. Reduction of aircraft noise through aircraft approach improvement,
departure improvements, and aircraft operational noise abatement
procedures, aircraft ground operating procedures and point source
improvements are necessary to maintain the quality of Richfield
housing stock. The use of surplus airport property for golf course
purposes is an important use of buffer land which could supplement
aircraft noise abatement procedures.
8. Highway noise standard improvements must be accomplished
through the following, and other, means:
A. Point source reduction in noise standards of trucks and
enforcement of noise laws.
B. Landscaping and overt sound barriers.
C. Pavement overlays on the 62nd Crosstown highway.
This summary is being presented to the city council as a recommended
response to the Minnesota Department of Transportation for information identifying
traffic needs in Richfield. Based on this summary, a final set of issues and
recommendations can be prepared and forwarded to the State Department of Trans-
portation as input to the statewide Comprehensive Transportation Plan.
Res ectfully sub"' ted,
Wayne S. Burggraaff
WSB /jkl City Manager
cc Planning & Redevelopment Director
tr�NNESPr4
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Minnesota Department of Transportation
Transportation Building, St. Paul, MN 55155
612 - 296 -3000
February 8, 1977
Honorable Loren L. Law
6414 llth Avenue, S.
Richfield, Minnesota 55423
Dear Mayor Law:
We need your help.
The law which created the Minnesota Department'of Transportation requires that
our department prepare a comprehensive transportation plan by July, 1978. We
agree that Minnesota needs a plan to guide transportation decisions and that
this.plan must respond to the needs and interests of all Minnesotans.
This is where we need help from concerned officials like yourself. We need to
know what you and the people you represent think the principal transportation
issues are.
Your response could cover almost anything -- from repairing roads, relieving
traffic congestion or alleviating load restrictions to improving railroad
service, or building more airports. You could tell us to build more roads and
bridges, or to stop; to emphasize rail or truck or water - transport, or to
establish more bikeways or promote improved public transit. You might have
suggestions on energy conservation, regulatory matters, environmental issues,
use of pipelines, or on electronic communications to decrease transportation
needs. Or, you might wish to comment on the most appropriate role of state
government in any or all transportation issues.
We have developed a three - phased approach to involving citizens in the develop-
ment of the plan. Currently, we are in the first phase of our transportation
plan.. We call.it the "issues identification" phase. We need to hear from as
many people as possible, telling us what they think the issues are and what a
transportation plan should include.
In Phase II, we will be looking at alternative approaches tb addressing issues
identified in Phase I. How do we balance all the competing issues? Here we
will need your help again, to review our evaluation of the issues and tell us
which issues are more important -- which are less important. In Phase II we
may be asking citizens and groups with widely different viewpoints to meet
together so that trade -offs between issues can be identified.
An Equal Opportunity Employer
-QY"@
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Honorable Loren L. Law
February 8, 1977
Page 2
In Phase III, we will be formalizing a draft plan. Based on the alternatives
discussed in Phase II, we will be looking for your input one more time, to
help us decide which alternative to recommend.
We are calling this entire process Mn /DOT /PLAN. The emphasis will be on
public involvement and participation.
To make-this participative process work, I repeat, we need your help. Please
do the following three things to insure the most effective participation in
Mn /DOT /PLAN.
1. At your next council meeting discuss the transportation issues you
think are the most important and send your list to us by May 8th,
and /or plan to attend one of our March or April regional public
meetings to present your views in person.
2. At the same time, designate and identify to us someone who will be
your`Mn /DOT /PLAN liaison. That person will receive regular mailings
on the progress of the plan, upcoming meetings, etc.
3. Be convinced that we want your input and that it will help us. You
are the only one who can assure that the plan reflects your interests.
Any questions? Send them or any other correspondence to Mn /DOT /PLAN, State
Transportation Building, St. Paul, 55155. Or call Mn /DOT /PLAN at (612)
296 -3152.
We look forward to working with you on the development of Mn /DOT /PLAN, our
State's Transportation Plan.
9m cerely,, Harrington
missioner.of Transportation
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