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CSC 2005-09-25RICHFIELD COMMUNITY SERVICES COMMISSION AGENDA Tuesday, September 20, 2005 7:00 p.m. Richfield Community Center (7000 Nicollet Ave) Commission Members Staff & Others Liaisons Anna Berard Dean Johnson Ron Schwartz Jim Topitzhofer (Staff Liaison) Fred Wroge (Council) Michael Christian (VC) Barb Kritzman Gordon Vizecky (Chair) John Evans (Secretary) Kyle Hartnett (PC) Catherine Peloquin Gary Ness Rick Jabs (Ballfield TF) Gloma Hamernick Rodney Schmidt 1. Call to Order 2. Approval of Minutes ❑ Regular Meeting: July 12, 2005 3. Public Comment ❑ Opportunity to discuss items not printed on the agenda 4. Staff Reports ❑ Recreation Services (Topitzhofer) 5. Park Reports ❑ Fremont and Jefferson Parks (Vizecky) 6. Action Items ❑ FOWL Board Applicants (Vizecky) ❑ Lincoln Athletic Complex Report (Jabs, Christian) ❑ Parks Master Plan Revision (Topitzhofer) 7. Discussion Items 8. Committee Reports f:::t City Hall Task Fame (A1ea&49Ghn4Q ❑ Transportation Commission (Ness/Kritzman) ❑ Family Friendly City Task Force (Vizecky) ❑ FOWL (Kritzman) ❑ Planning Commission (Peloquin) ❑ Richfield Community Human Services Planning Council [RCHSPC] (Hamernick) 9. Next Meeting Regular Meeting Tuesday, October 18, 2005 Richfield Community Center 10. Adjournment DRAFT MINUTES UNTIL APPROVED BY . July 12, 2005 RICHFIELD COMMUNITY SERVICES COMMISSION M JOINT MEETINGCITY COUNCIL Tuesday, July 12, 2005 Richfield City Hall CSC Members PRESENT Gary Ness, Ron Schwartz, Catherine Peloquin, Gordon Vizecky, Anna Berend, Barb Kritzman, Gloma Hamernick Staff Jim Topitzhofer, John Evans Planning Com Liaison Kyle Hartnett Others Citi, Council Members CSC Members I ABSENT Micha4 Christian, Dean Johnson, Rodney Schmidt Call to Order The joint meeting was called to order by Mayor Kirsch. CSC Chair Vizecky provided the annual report. Call to Order The CSC meeting was called to order by Vizecky at 6:42 pm. Approval of Minutes Berend moved, seconded by Ness, to approve the minutes of the regular June meeting. Approved, ayes all. Staff Reoorts Recreation Services Topitzhofer reported on the following: • Fourth of July Celebration: Good attendance at all of the events, some problem with private fireworks in the parks. CSC members made some suggestions about enforcing laws prohibiting fireworks in the parks. • Outdoor Pool: The pool's leak has been patched and business has been good. • Playground Program and Free Lunch Program: Going smoothly, good attendance. • Jefferson Park: Neighbors raised good issues and felt strongly about not converting the softball Feld to a soccer half -field, so the ag-lime was returned to the infield of the softball field. Committee Reoorts Ballfield Improvement Task Force Topitzhofer reported that the group is considering mixed usage at Lincoln Field. Rick Jabs assembled a mock schedule to the group and the mixed -use scenario appears to be feasible. Topitzhofer said that a request for state bonding funding has been submitted for work at Lincoln. City Hall Task Force Ness provided the report. Transportation Committee Kritzman said that the areas near 66'" St & Portland Ave and 66t St & W Ave were discussed. Family Friendly City Task Force Vizecky provided the report. FOWL Kritzman provided the report. Planning Commission Peloquin and Hartnett provided the PC report. RCHSPC No report was given. Meeting Cancellation Peloquin moved, seconded by Ness, to cancel the August meeting. Approved, ayes all. Next Meeting Tuesday, September 20, 7:00 pm, Community Center Adjournment Hamernick moved, seconded by Ness, to adjourn the meeting. Meeting adjourned at 7:30 pm. ® RICHFIELD COMMUNITY SERVICES COMMISSION mwrjrjr.9 EXECUTIVE SUMMARY Meeting Date: September 20, 2005 Agenda Item Agenda Section Appoint FOWL Board Members Action Items Attachments Contact Board Applications from Jean Fox and Kevin Anderson. Jim To itzhofer Please review the attached applications and consider the re -appointment of Jean Fox and the appointment of new applicant Kevin Anderson to the FOWL Board of Directors. Recommended Action Appoint Jean Fox and Kevin Anderson to the FOWL Board of Directors Friends of Wood Lake Nature Center Bcrar4 Of Ditectocs 6710 lake Shore Drive Richfield, MN 55423 Name I[e L); J A Telephone Number x' I am interested in servthg on tie ward of birertors for the Friends of Wood Lake Nature Center. I am interested in serving oA t hoar of birectors but cannot do so at this time. Please consider meat a later date. am interested in serving on a Sub -Committee: My interests in Wood Lake have beers 4r A /l lr 2 1 cd L� J (J,q r w Fax to: 612-861-9367 or mail to:'67'10't_ake *6r3 brine, Richfield, MN 55423. ZOOlZ00 in aagagg ji"A auelsiauLIOD 6ZOZ C6Z ZT9 XB3`- TO:OT RHS 90OZ/SZ/90 952.896 9518 PROMOTIONS FRX NO. :952 898 9518 Sep. 10 2005 11:08RM P1 Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 3 Name -J—O Telephone Number V I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub -Committee. My interests in Wood Lake have been 40&/(r 0 f►ycp /�� G%hR _ L04. u "-W Ott to /",Tb'0-rs v- GtraD I�r� ci ilc 0 nL ^ L-S ry y& RICHFIELD COMMUNITY SERVICES COMMISSION r_.WEETWENEM EXECUTIVE SUMMARY Meeting Date: September 20, 2005 Agenda Item Agenda Section Lincoln Athletic Complex Re ort Action Items Attachments Contact None Jim To itzhofer The Ballfield Taskforce is scheduled to meet on September 15, 2005, to discuss the implementation of converting Lincoln Athletic Complex into a joint -use facility to be used by Richfield Baseball Association and Richfield Girls Softball Association. Rick Jabs, Chair, will be presenting a final report at the meeting, including an implementation schedule. Other members of the Taskforce may be present. Recommended Action Motion to convert Lincoln Athletic Complex into a multi -use facility and to follow the implementation schedule as outlined in the recommendations from the Ballfiield Improvement Taskforce. . ® RICHFIELD COMMUNITY SERVICES COMMISSION *��.4 EXECUTIVE SUMMARY Meeting Date: September 20, 2005 Agenda Item Agenda Section Parks Master Plan Action Items Attachments Contact None Jim To itzhofer The Commission has discussed in the past their desire to revise the City's Parks Master Plan. On May 17, 2005, the Commission was presented information from Greg Ingraham, Ingraham and Associates, regarding how communities go about revising their master plans. Parks master plans typically include the following components: design standards, park system inventory, recommendations for future improvements and cost estimates. For cities that are fully developed, parks master plans focus on park revitalization and often include many neighborhood meetings to gather input for individual parks. Parks master plans also provide recommendations for connections between parks. The estimated cost for a consultant to assist our Commission with a master plan is between $20,000 and $35,000 depending upon the scope of project. To proceed with selecting a consultant to assist the Commission in revising the Parks Master Plan, a Request for Proposal (RFP) should be written which outlines the scope of the project. A draft RFP will be presented at the meeting including a recommended project scope. Recommended Action Recommend City Council approval to advertise a Request for Proposal for contractual services in revising the Parks Master Plan. RICHFIELD COMMUNITY SERVICES COMMISSION' AGENDA Tuesday, October 18, 2005 7.00 p.m. Richfield Community Center (7000 Nicollet Ave) Commission Members Staff & Others Liaisons Anna Berend Dean Johnson Ron Schwartz Jim Topitzhofer (Staff Liaison) Fred Wroge (Council) Michael Christian (VC) Barb Kritzman Gordon Vizecky (Chair) John Evans (Secretary) Kyle Hartnett (PC) Catherine Peloquin Gary Ness Gloma Hamernick Rodney Schmidt 1. Call to Order 2. Approval of Minutes ❑ Regular Meeting: September 20, 2005 3. Public Comment ❑ Opportunity to discuss items not printed on the agenda 4. Staff Reports ❑ Recreation Services (Topitzhofer) ❑ Lincoln Athletic Complex Update ❑ Graffiti Report at Christian Park ❑ Crosswalk and Entrance to Wood Lake Nature Center S. Park Reports ❑ Fremont and Jefferson Parks (Vizecky) 6. Action Items ❑ Parks Master Plan Revision Request for Proposal (Topitzhofer) ❑ Veterans Memorial Sub -Committee (Topitzhofer) 7. Discussion Items 8. Committee Reports ❑ Transportation Commission (Ness/Kritzman) ❑ Golf Practice Facility (Topitzhofer) ❑ Family Friendly City Task Force (Vizecky) ❑ FOWL (Kritzman) ❑ Planning Commission (Peloquin) ❑ Richfield Community Human Services Planning Council [RCHSPC] (Hamemick) 9. Next Meeting Regular Meeting Tuesday, November 15, 2005 Richfield Community Center 10. Adjournment DRAFT MINUTES UNTIL APPROVED BY THL_ September 20, 2005 Moda RICHFIELD COMMUNITY SERVICES COMMISSION M JOINT MEETING wf COUNCIL Tuesday, Septemberber 20, 2005 Richfield Community Center CSC Members PRESENT Gary Ness, Dean Johnson, Catherine Peloquin, Anna Berend, Barb Kritzman, Michael Christian, Rodne Schmidt Staff Jim To itzhofer, John Evans Planning Com Liaison K le Hartnett Others Rick Jabs Ballfield TF ,Ken Mu r h Girls Softball Assn CSC Members ABSENT I Gloma Hamernick, Ron Schwartz, Gordon Vizeck Call to Order The meeting was called to order by Acting Chair Christian. Approval of Minutes Ness moved, seconded by Berend, to approve the minutes of the regular July meeting. Approved, ayes all. Other Ness reported that the CSC team "held our own" against the Planning Commission. Staff Reports Recreation Services Topitzhofer reported on the following: • Dry Land Hockey Training Area: Arena staff is planning the construction of a dry -land hockey training area just east of the Arena. The Richfield Hockey Association has funds to construct it. Topitzhofer asked the group if they wanted to see a proposal. Christian asked if it would affect any paths (Topitzhofer said no). Hartnett asked if it would be locked when not in use. Topitzhofer said that he'd ask, but City staff would have little involvement with it. • Veterans Park Memorial: A memorial statue in honor of US military veterans is being planned for Vets Park (depicting the Iwo Jima flag -raising). He said that the CSC and the Arts Commission would both consider the project. Topitzhofer asked if any CSC members would be interested in attending meetings about it. Schmidt and Berend volunteered. Ness said that the impact of redevelopment near 661" and Portland should be considered. Topitzhofer said that the person proposing it is still formulating a plan. • Bike Trail Plan: Area traffic engineers will be working together to talk about the best connections between neighboring cities while the Bike Trail Task Force can consider linkages within City limits. Schmidt asked about bridges over freeways. Topitzhofer said that passages under Crosstown would be at Nicollet, Lyndale and the rail line. Action Items FOWL Board Applicants Peloquin moved, seconded by Kritzman, to appoint Kevin Anderson and reappoint Jean Fox to the Friends of Wood Lake Board of Directors. Approved, ayes all. Lincoln Athletic Complex Report Jabs, Ballfield TF Chair, said that the group has completed their work. He reported that this was Phase II of the Ballfield Replacement Plan to replace fields lost to airport expansion. He said that the group conducted an inventory of the athletic fields in the City, evaluated the facilities based on a standard design criteria and each park's neighborhood needs, and assessed the needs of the different sports associations. Jabs said that the group looked at Lincoln Field as a facility that could be shared by girls slow -pitch softball and boys baseball and, as a City -owned facility, could be maintained by the City. Jabs said that girls fast -pitch sold their fields on 75'" and Penn Ave, which made the work of the task force more urgent. He said that fast -pitch would likely utilize the Middle School fields; Jabs and the group assembled a draft schedule for Lincoln Field to be shared by girls and boys, which would be possible with some modifications to the fields and other storage arrangements. Jabs told the group that the capital improvement budget has included an amount to dedicate to improvements at Lincoln Field each year. Christian asked about accommodations for older girls. Jabs said that, in upcoming years, staff and the associations will need to consider Taft Park as a facility for the older girls. He said that Topitzhofer requested $500,000 in bonding bill funds for the project, but this project, which should accommodate the associations for at least two years, is not dependent on receiving those funds. Peloquin asked if the CSC was considering the plan or the funding. Topitzhofer said that the CSC is considering the implementation of the plan to move slow -pitch to Lincoln Field. Ness moved, seconded by Schmidt, to authorize staff to implement the plan to accommodate softball and baseball at Lincoln Field. Peloquin asked how long this plan would meet the needs of the associations. Jabs said that it would work for two years and it leaves room for the scheduling of other games. ..ember 20, 2005 .;hristian said that the consideration of lights would open up scheduling in the future. Jabs said that lights weren't necessary for now and the close proximity of residences would have to be considered. Topitzhofer said that lights are always a possibility. turphy said that the long-term goal of the softball association would be to accommodate the older girls at the facility, too. ,approved, ayes all. Parks Master Plan Topitzhofer said that the request for proposal for master plan consulting services is not complete because he hasn't received a "scope of services" outline from park plan consultant Ingraham and Associates, but the CSC will consider the RFP at the October meeting and a sub -committee of the CSC will interview candidates and get to work right away on the plan. Committee Reports City Hall Task Force Ness provided the report. Transportation Committee Kritzman provided the report. Family Friendly City Task Force No report was given. FOWL Kritzman said that the FOWL Ball Golf Klassic raised about $5,500. Planning Commission Peloquin and Hartnett provided the PC report. RCHSPC No report was given. Next Meetin Tuesday, October 18, 7:00 pm, Community Center Adjournment Meeting adjourned by consensus at 8:09 pm. JRICHFIELD COMMUNITY SERVICES COMMISSION rwa*3r.Ea EXECUTIVE SUMMARY Meeting Date: October 18, 2005 Agenda Item Agenda Section Recreation Services Staff Report Staff Reports Attachments Contact None Jim To itzhofer Lincoln Athletic Complex Update Staff has begun work at Lincoln Athletic Complex transforming it to a multi -use facility for boys baseball and girls softball. So far, the infields have been cut out and some materials have been added around the concession building. Bases and pitching rubbers will be added next. It is good to get this work done now in advance of the start of spring season. Graffiti at Christian Park and Washington Park There has been a rash of graffiti tagging at Christian Park and Washington Park lately. Staff has been busy cleaning up the graffiti quickly after being reported and an arrest has been made. Staff has been investigating the feasibility of installing temporary surveillance cameras equipped with digital recording systems and motion sensor lighting. Crosswalk at Wood Lake Nature Center A long awaited crosswalk has been installed connecting City Bella to Wood Lake Nature Center. Lake Shore Drive is now a two lane road with bicycle lanes. Staff is in the process of designing a new entrance to Wood Lake Nature Center and realigning the entrance stairway with the new crosswalk. Recommended Action None — Discussion Onty � �\` ��.\\/ I � .� � \\ � / JRICHFIELD COMMUNITY SERVICES COMMISSION M�� EXECUTIVE SUMMARY Meeting Date: October 18, 2005 Agenda Item Agenda Section Parks Master Plan Action Items Attachments Contact Draft Request for Proposal Jim To itzhofer A draft of a Request for Proposal (RFP) for consulting services to assist with the revision of the Richfield Master Park Plan is attached for review. The Commission is asked to give input on the project scope, parameters, and evaluation criteria. Please note the project description and scope. Recommended tasks include 1) park and internal trail analysis, 2) needs assessment, 3) draft park and trails plan, and final implementation strategy. To gather input from citizens, the consultant could be asked to help us conduct public meetings at every neighborhood park and city-wide public meetings on larger parks and trail system, or we could combine two neighborhoods into one meeting to save time and cost. A reference in the RFP was made to recent discussions from City Council and the Commission regarding a new community center, amphitheater, frisbee golf, archery range, veterans memorial, and driving range. Recommended project parameters include the availability of $30,000 to fund the project and an expectation to complete the tasks in eight months. Recommended evaluation criteria include fees for service, interview, and review of professional qualifications and references, Staff is asking for a recommendation from the Commission for Council to approve the attached RFP, with corrections. A selection committee should also be formed including a few Commission members, and staff. The RFP includes a submittal date of November 15, 2005. The selection committee could interview candidates and make it's selection in advance of the December Commission meeting and begin working with the consultant in January. Recommended Action Recommend City Council approval to advertise a Request for Proposal for contractual services in revising the Parks Master Plan. CITY OF RICHFIELD, MN 55423 RECREATION SERVICES DEPARTMENT REQUEST FOR PROPOSAL FOR Planning Services to Revise the Richfield Parks Master Plan (CP # ) GENERAL GUIDELINES. A. Requests For Competitive Proposals. The City of Richfield is seeking competitive proposals from interested and qualified companies for consulting services to prepare assist with the revision of the Richfield Master Park Plan. B. Owner and Submission Information. Interested companies should submit ONE COPY of their competitive proposal to: Jim Topitzhofer, Recreation Services Director City of Richfield 7000 Nicollet Avenue South Richfield, MN 55423 RE: Parks Master Plan Proposal Competitive proposals shall include all of the items set forth in Section II below. Any questions regarding this Request for Proposals should be directed to Jim Topitzhofer, Recreation Services Director at 612-861-9394. All proposals must be sealed and submitted to the Recreation Services Department at the above address by 10:00 a.m. on November 15, 2005. Late submissions will not be considered. II. PROJECT DESCRIPTION AND SCOPE. A. Consultant Services Proposal The City of Richfield is seeking competitive proposals for consulting services to assist with the revision of the Richfield Parks Master Plan as defined in Section B and C. The City of Richfield wants to ensure that its parks and trails are meeting citizen needs and that appropriate plans are in place to guide improvements and investment. The City desires the services of a qualified park planning firm to evaluate existing parks and trails, gather public and stakeholder input, analyze opportunities and issues, identify future park and trail needs and create master park plans and a city wide trail plan. The consultant is to work closely with city staff, the Community Services Commission, stakeholders and the neighborhoods to obtain user input and guidance. The park and trail planning work is to be coordinated with the Richfield Comprehensive Plan revision, City redevelopment plans and park and trail plans for adjacent communities. Parks and trails are considered key components in the continued revitalization of the City. B. Tasks The Proposer shall provide an itemized estimate of the cost of services for the following categories: Park and Trails System Analysis Update the recreation facility inventory, prepare existing conditions park maps and update existing trail system map. Conduct detailed evaluations of each, park site. Analysis to include facility condition, programming and recreation value, accessibility, maintenance issues, access, circulation, views, adjacent land uses, natural resource management, amenity features and other pertinent issues and opportunities. Review and update city park standards (neighborhood and community parks). Prepare a city-wide level of service analysis (supply and demand) by park and facility type. Identify existing and planned recreation facilities in adjacent cities. Needs Assessment Identify and evaluate the affect of population forecasts, demographic and recreation trends upon city recreation services and facilities. Evaluate the effect of a diverse community upon recreation facilities and services. Gather input from city staff, the Park Commission, stakeholders and the public on recreation needs and opportunities. Public input to be obtained through a series of neighborhood and community meetings. Identification of neighborhood and community needs, desired trail origins and destinations, emerging trends and customer satisfaction should be included within this task. Prepare a recreation needs assessment and summarize input and implications for individual parks and for the city-wide park and trail system. Some planning issues currently being discussed by the City Council and the Community Services Commission include an amphitheater, veterans memorial, frisbee golf, archery range, driving range and community center. These items (and others) should be addressed in the Parks Master Plan. Draft Park and Trail Plans Prepare a draft city-wide park system plan, trail plan and individual park master plans with city staff input. Present the draft plans for Commission, Council and public review and comment. Obtain input on implementation priorities. Final Park and Trail Plans and Implementation Strategy Refine the draft plans based on city and public comments. Prepare a draft implementation strategy (funding and priority actions) for review. Prepare a summary report and recommendations and final color plan illustrations. Report to include overall park system plan, trail system plan, individual park master plans and implementation strategy. Report and plans to be provided in paper and digital format. One set of color presentation size plans and 20 bound copies of the final plan report are to be prepared. C. Proiect Parameters It is expected that the planning process will include significant public review and discussion of issues and alternatives through public meetings. The City anticipates the availability of $30,000 for this planning work and 8 months to complete the park and trail plan update. D. Qualifications Each Proposor should provide a list of professional qualifications, licenses, and certifications. The selected consultant or team should have: 1. Knowledge of recreation trends and their influence on park and trail needs. 2. Experience with park and trail planning in developed communities. 3. Park renovation and master planning experience. 4. Superior public input skills. 5. Creative solutions for redeveloping communities. 6. Funding strategies for recreation capital improvements. 7. Proven ability to reach consensus on public issues. 8. Strong project management and communication skills. E . References Each Proposer shall provide a list of five references. Each reference must include the name and address of the jurisdiction where the Proposer has performed similar design and engineering services, and the name and daytime telephone number of an individual, who still works for the jurisdiction, which the City can contact. III. EVALUATION AND SELECTION. A. Evaluation Criteria. The Selection Committee will evaluate and rank each proposal against the following criteria: 1. Cost/value. 2. Review of professional qualifications. 3. Review/Inspection of previous parks master plan projects and/or references. 4. Interview The Selection Committee will submit a recommended proposal to the Community Services Commission and to the City Council. The City Council will award the contract to the successful Proposer. B. Reservations and Other Considerations. 1. Proposers are invited to interview the Recreation Services Director regarding information on the Richfield Parks system in advance of proposal submittal. Please contact Jim Topitzhofer, Recreation Services Director, at 612-861- 9394 to arrange an appointment. Parks system information can also be accessed on the Department web -site, www.richfieldrecreation.com. 2. Proposals are to be submitted on or before November 15, 2005 to Richfield Recreation Services Department, 7000 Nicollet Ave South, Richfield, MN 55423, RE: Community Center Proposal. For additional information contact Jim Topitzhofer, Recreation Services Director, 612-861-9394. Proposal amounts will need to be effective for 60 days after the above deadline. 3. The City reserves the right to accept proposals based upon factors other than the lowest price as set forth in the evaluation criteria. 4. The City will not be responsible for any costs incurred by those submitting or preparing competitive proposals. At the request of the Proposer, proposals will be returned after the selection process has been completed and a Proposer selected. 5. The City reserves the right to revise the scope of the project based on budget limitations and other relevant considerations. AWAA RICHFIELD COMMUNITY SERVICES COMMISSION rarAWWWRI EXECUTIVE SUMMARY Meeting Date: October 18, 2005 Agenda Item Agenda Section Veterans Memorial Action Items Attachments Contact None Jim To itzhofer Arts Commission member Travis Gorshe is excited about planning a memorial to veterans in Richfield. He is proposing to create a memorial in Veterans Park. Since this potential initiative involves public art and parks, planning and review should be a joint effort between the Arts Commission and the Community Services Commission. Two members of the Community Services Commission are asked to join two members of the Arts Commission to work with Travis to bring a proposal forward. Recommended Action Assign CSC members and to serve on a sub- committee to prepare recommendations on a memorial at Veterans Memorial Park.