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CSC 2005-06-21RICHFIELD COMMUNITY SERVICES COMMISSION AGENDA Tuesday, June 21, 2005 7.00 p.m. Richfield Community Center (7000 Nicollet Ave) Commission Members Staff 8' Others Liaisons Anna Berend Barb Kritzman Ron Schwartz Jim Topitzhofer (Staff Liaison) Fred Wroge (Council) Michael Christian (VChair) Gary Ness Gordon Vizecky (Chair) John Evans (Secretary) Kyle Hartnett (PC) Gloma Hamernick Catherine Peloquin 1. Call to Order 2. Approval of Minutes ❑ Regular Meeting: May 17, 2005 3. Public Comment ❑ Opportunity to discuss items not printed on the agenda 4. Park Reports ❑ Taft and Heredia Parks (Schwartz) ❑ Fairwood and Monroe Parks (Berend) 5. Staff Reports ❑ Recreation Services (Topitzhofer) 6. Discussion Items ❑ Parks Master Plan (Topitzhofer) Action Items ❑ Golf Practice Facility Preliminary Plan (Topitzhofer) 8. Committee Reports ❑ Ballfield Improvement Task Force (Christian/Topitzhofer) ❑ City Hall Task Force (SchmidOVess) ❑ Transportation Commission (Ness/Kritzman) ❑ Family Friendly City Task Force (Vizecky) ❑ FOWL (Kritzman) ❑ Planning Commission (Peloquin) ❑ Richfield Community Human Services Planning Council [RCHSPC] (Hamernick) 9. Other 10. Next Meeting Joint City Council Meeting Tuesday, July 12, 6:30 p.m., Council Chambers 11. Adjournment DRAFT MINUTES UNTIL APPROVED BY i. May 17, 2005 mama RICHFIELD COMMUNITY SERVICES CON ® REGULAR MEETING Tuesday, May 17, 2006, 7:00 pm Richfield Community Center Commissioners PRESENT Gordon Vizecky, Gary Ness, Michael Christian, Ron Schwartz, Barb Kritzman, Gloma Hamernick, Catherine Pelo uin Staff Jim Topitzhofer, John Evans Others Ingraham (Ingraham and Associates plannino Commission Liaison -Greg K le Hartnett Commissioners ABSENT Anna Berend, Dean dney Schmidt Council Liaison Fred Wro e Call to Order The meeting was called to order by CSC Chair Vizecky at 7:09 p.m. Approval of Minutes Ness moved, seconded by Kritzman, to approve the minutes of the regular April meeting. Approved, ayes all. Other Items Topitzhofer added the MnDOT item to the agenda (see action items). Park Reports Richfield Lake and Little Bob's Parks Hamernick provided a report on Richfield Lake and Little Bob's Park. She said that there were plantings on land that appeared to be park property and wondered if that was a code violation. Topitzhofer said that it is not encouraged, but the ordinance only covers disturbance of vegetation. Hamernick said that the picnic tables at the park were in rough shape. Topitzhofer said that the playfeatures are due for replacement, but staff was waiting until the Crosstown project progresses further as it affects Richfield Lake (as a stormwater run-off basin) and a new park may be incorporated into that project along with raised paths and a new holding pond. Hamernick reported that Bob's Park many need some grass seed in areas, but wasn't sure if it was to a degree that would require City resources. She said that neighbors of the park said that cars parking by the park at night are an issue, but the police have been quick to respond to calls. Staff Reports Recreation Services Topitzhofer reported on the following: • The Earth Day event at Wood Lake was held on May 15. • The Adult Softball Program, the Farmers Market, and Adventure Gardens Mini -Golf had all begun • The All -City Garage Sale had 120 sales and was publicized on local TV news shows. Discussion Items Parks Master Plan Topitzhofer said that the City's Master Park Plan was due to be updated for inclusion in the City's Comprehensive Guide Plan in 2007. He said that the plan was revised in 1998 by a sub -committee of the CSC, but asked the group to consider hiring the services of a consultant like Ingraham. Ingraham explained to the group that a park plan is a blueprint for the future and takes into consideration factors such as national and local trends in recreation and athletics, changes in demographics, development plans, and feedback from meetings, forums and surveys that help define a community's priorities and wishes. Topitzhofer said that a parks dedication ordinance, which dedicates a certain amount of resources to recreation usage when development projects occur, does not exist in Richfield and other inner -ring suburbs, but could also be considered for adoption through this process. Christian asked if the $20,000 to $30,000 cost of the consultant could be saved by having staff and volunteers write the plan. He said that past plans seem to include projections that are inaccurate and plans that never come to fruition due to lack of funding. Peloquin said that the plan would be worth doing professionally and is an opportunity to formally state ideas that could have great impact on the entire community. She said that the plan could include fewer descriptions of every individual park and take on a broader scope. Schwartz agreed and said that this would be the right group to dream big and be mindful of new trends in recreation and potential partnerships for new facilities. Vizecky added that a formal plan may strengthen the dedication of liquor -store proceeds to parks and „ 2005 -creation facilities. Schwartz moved, seconded by Kritzman, to authorize staff to begin the process by drafting an RFP and identifying a budget for park planning services to revise the Richfield Master Park Plan. Approved by consensus. )pitzhofer said that he'd bring the group a budget report and a draft of the request for proposal. Results of Joint Community Education Program Survey Topitzhofer reported that 207 surveys were conducted regarding family recreation programs and facilities in Richfield. Peloquin asked what the results of the price -point questions revealed. Topitzhofer said that they seem to reveal that the prices of our programs and services have been suitable to the community. He said that it was encouraging to read how many families have access to the internet as staff will be offering online registration in the fall. Kritzman noted that there was a strongly favorable response to the question about developing trails connecting parks, schools and other parts of the community. Topitzhofer said that this information would be valuable at the upcoming meeting being proposed regarding bike trails along Crosstown and elsewhere. Support to the Richfield Historical Society Topitzhofer said that staff had met with Lisa Plank, the Director of the Richfield History Center, and have offered to list RHC programs and events in the Recreation Services brochure, and to register participants with the City's class registration software. He reminded the group that the Richfield History Center grand opening is Saturday, May 21. Action Items MnDOT Request for Occupancy of Veterans Park Topitzhofer distributed copies of a letter from MnDOT that asks for permission to temporarily occupy a portion of Veterans Park to widen an existing culvert that runs into the park at the north end. Widening the culvert would require the construction of a bridge over the new culvert along the walking path. Vizecky said that MnDOT should clearly state the duration of the impairment of the trail and any other amenities in the park. Christian asked if the bridge would be ADA- compliant. Kritzman asked if the water level would be affected; Topitzhofer said that MnDOT said it would not. Schwartz said to ask MnDOT to define the dates and duration of the occupancy. Vizecky said that some signage may be necessary to communicate any impaired facilities. Schwartz said to ensure that damage incurred during construction would be repaired and suggested that the City Attorney review the request. Ness moved to approve the MnDOT Request for ')ccupancy provided that the aforementioned concerns (date and duration of construction, duration and degree of facility ,)pairment, accessibility of bridge, signage) are addressed acceptably. Seconded by Christian. Approved, ayes all. Committee Reports. Ballfield Improvement Task Force Christian reported that the group is assessing field usage to help determine the facility needs. Golf Practice Facility Task Force Schwartz showed the group a plan drafted by Herfort-Norby that proposes a driving range southwest of the mini -golf course Oust north of the American Legion), hitting towards the west. Topitzhofer said that the next step would be to examine the market viability of a facility. City Hall Task Force Ness said that the group formally recommended a new City Hall to the Council along with a few related proposals for Public Safety and the Licensing Division. Transportation Committee Kritzman said that the group discussed proposed plans for the 66N Street and Portland Avenue area. Family Friendly City Task Force Vizecky provided the report. FOWL Kritzman provided the report. Planning Commission Hartnett provided the PC report. RCHSPC No report was given. Tuesday, June 21, 7:00 pm, Community Center Adjournment Kritzman moved, seconded by Schwartz, to adjourn the meeting. Ayes, all. Meeting adjourned at 8:53 p.m. RICHFIELD COMMUNITY SERVICES COMMISSION ...,.■ EXECUTIVE SUMMARY Meeting Date: June 21, 2005 Agenda Item Agenda Section Parks Master Plan Discussion Items Attachments Contact None Jim To itzhofer This agenda item is a quick update on the proposed revision of the parks master plan. Funds were included in the operating budget to contract a consultant to work with our Commission. A Request for Proposal will be advertised in the Fall. Pending City Council approval, a consultant could be working with us before the end of the year and into 2006. Our goal is to complete the revision by the end of 2006 so that it can be coordinated with the revision of the City's Comprehensive Guide Plan. Recommended Action None — Discussion only RICHFIELD COMMUNITY SERVICES COMMISSION wire EXECUTIVE SUMMARY Meeting Date: June 21, 2005 Agenda Item Agenda Section Golf Practice Facility Preliminary Design and Cost Estimates Action Items Attachments Contact None Jim To itzhofer The Golf Practice Facility Taskforce will review a revised preliminary plan on June 20, 2005. Cost estimates will also be presented. Some members of the Taskforce will present this information to the Commission. The Community Services Commission should give the Taskforce direction with regards to next steps. If the Commission desires the Taskforce to continue, the next step is to conduct a marketing analysis and financial forecast. I recommend accomplishing this task with the help of an expert and estimate the cost at about $3,000. Recommended Action Discuss and decide to continue with marketing analysis and financial forecast for golf practice facility. JRICHFIELD COMMUNITY SERVICES COMMISSION ■-wsMP"aw7 EXECUTIVE SUMMARY Meeting Date: June 21, 2005 Agenda Item Agenda Section Director's Report Staff Reports Attachments Contact None Jim To itzhofer This is our busiest time year. Last week we launched our summer playground program and opened the outdoor pool. The most notable event was a large leak in the pool! Staff detected a leak in the two weeks ago during the normal pool -opening procedure. Water was leaking out of the pool at a rate of about 4,000 gallons per hour! At this rate, it would be very costly to operate the pool and continue heating and chemically treating the water. The location of the leak was difficult to determine because there were no visible signs of water exiting through the deck or from any exposed piping. Staff first believed the source of the leak was in the main filtration piping, which is located underneath the deck. Public Works staff placed a special camera inside the filtration piping and no leak was found, but the camera only reached about two-thirds of the total underground piping. A specialty service was then called in to conduct a pressure test on the system and detect the location of the leak through sophisticated listening devices. The system held pressure, indicating that the leak was definitely not in the filtration piping. The engineer that designed our pool concluded that the water was leaking through seams in the pool shell. After emptying the pool, an attempt was made to temporarily patch the seams in areas where it appears water was seeping through. After patching the seams the pool was filled and then we discovered the pool was still leaking, but at a much slower rate. With the help of divers from Bloomington Fire Department, we located two additional leaks and patched them with a product that sets up under water. The pool opened Sunday, June 12, three days after the posted start date. During those three days the weather was not ideal for swimming so the delay of pool start had a minimal financial impact. Jim Topitzhofer will provide additional Department updates at the meeting Recommended Action None —Discussion only RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: June 21, 2005 Agenda Item Agenda Section Reappoint FOWL Board Members Action Items Attachments Contact Board Applications from Emily Day, Nancy Stiller and Judy Goebel Jim To itzhofer Please review the attached applications and consider the re -appointment of Emily Day and Nancy Stiller and the appointment of new applicant Judy Goebel. Recommended .fiction Appoint Emily Day, Nancy Stiller and Judy Goebel to the FOWL Board of Directors 06/20/2005 21:53 FAX 952 474 9058 952 474 9058 :EXCELSIOR ACCOUNTING Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 Name�� Telephone Number, Qyq 4 I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub -Committee. My interests in Wood Lake have been Canty) v' -hs MCI Fax to: 612-861-9367 or mail to: 6710 Lake Shore Ddve, Ridhfield, MN 55423, 5 ©3:58 NO. 360 D01 Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 Name_ _r-c- Telephone Number - �6�- % O.2 I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub -Committee. My interests in Wood Lake have been I � MEN.`': Fax to: 612-861-9367 or mail to: 6710 Lake Shore Drive, Richfield, MN 55423. Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 I am interested in serving on the Board of Directors for the Friends of Wood —' Lake Nature Center. am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. U' I am interested in serving on a Sub -Committee. RA., iM+ rcc4c in ANnnri I Ake have been-- Fax to: 612-861-9367 or mail to: 6710 Lake Shore Drive, Richfield, MN 55423. RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: June 21, 2005 Agenda Item Agenda Section Reappoint FOWL Board Members Action Items Attachments Contact Board Applications from Emily Day, Nancy Stiller and Judy Goebel Jim To itzhofer Please review the attached applications and consider the re -appointment of Emily Day and Nancy Stiller and the appointment of new applicant Judy Goebel. Recommended Action Appoint Emily Day, Nancy Stiller and Judy Goebel to the FOWL Board of Directors 952 474 9059 06/20/2005 21:53 FAX 952 474 9058 EXCELSIOR ACCOUNTING L1AM Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 N � Ck{IPA' Name_�IY�e� — Telephone Number 4c; I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub_. Committee. A My interests in Wood Lake have been C rrCYl r L %05 04:58 NO.36© 1?01 Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 Name G Y)ir (v J/)&_ Telephone Number (D/a - R6 '�- %Q a 4 X. I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. I am interested in serving on a Sub -Committee. Fax to: 612-861-9367 or mail to: 6710 Lake Shore Drive, Richfield, MN 55423. Friends of Wood Lake Nature Center Board of Directors 6710 Lake Shore Drive Richfield, MN 55423 I am interested in serving on the Board of Directors for the Friends of Wood Lake Nature Center. _ I am interested in serving on the Board of Directors but cannot do so at this time. Please consider me at a later date. U' 1 am interested in serving on a Sub -Committee. My interests in Wood Lake have been _ �- iti%G+��w �✓� �� J S EC�' ��+ Fax to: 612-861-9367 or mail to: 6710 Lake Shore Drive, Richfield, MN 55423.