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01-08-2019 Regular AgendaR EG U LAR C IT Y C O U N C IL MEET IN G R IC H F IE L D MU N IC IPAL C E N TE R, C O U N C IL C H AMB E R S JAN U ARY 8, 2019 7:00 P M IN TR O D U C TO RY P R O C E E D IN G S C all to order Oath of office of Richfield C ity C ouncil Member, Mary S upple Oath of office of Richfield Mayor, Maria Regan Gonzalez Open forum (15 minutes maximum) E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address the C ouncil must have registered prior to the meeting. P ledge of A llegiance A pproval of the minutes of the: (1) S pecial C ity C ouncil work session of D ecember 11, 2018; (2) S pecial concurrent C ity C ouncil, P lanning C ommission, and Transportation C ommission work session of D ecember 11, 2018; (3) Regular C ity C ouncil meeting of D ecember 11, 2018; (4) S pecial C ity C ouncil meeting of D ecember 14, 2018. C O U N C IL D ISC U SSIO N 1.Hats Off to Hometown Hits AG E N D A APPR O VAL 2.A pproval of the A genda 3.Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action on these items is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A .C onsideration of the adoption of a resolution designating an official newspaper for 2019. S taff Report No. 1 B .C onsideration of the adoption of resolutions designating official depositories for the C ity of Richfield for 2019, including the approval of collateral. S taff Report No. 2 C .C onsideration of the adoption of a resolution authorizing the use of credit cards by C ity employees otherwise authorized to make purchases on behalf of the C ity. S taff Report No. 3 D .C onsideration of the approval of a designation of an A cting C ity Manager for 2019. S taff Report No. 4 E .C onsideration of the adoption of a resolution appointing election judges for the F ebruary 12, 2019 S pecial E lection. S taff Report No. 5 4.C onsideration of items, if any, removed from C onsent C alendar P U B LIC H E AR IN G S 5.P ublic hearing and consideration of the approval of a transitory ordinance vacating a right-of-way easement on property at 1401 76th S treet West (S even Hills A cademy). S taff Report No. 7 O T H E R B U S IN E S S 6.C onsideration of the designation of a Mayor P ro Tempore for 2019. S taff Report No. 8 7.C onsideration of the C ity C ouncil's approval of the Mayor's appointments of Housing and Redevelopment A uthority (HRA ) C ommissioners. S taff Report No. 9 8.C onsideration of designating representatives to serve as the 2019 liaisons to various metropolitan agencies and C ity commissions. S taff Report No. 10 9.D iscussion regarding C ity C ouncil attendance at the 2019 National L eague of C ities (NL C ) C onferences and the United S tates C onference of Mayors' 87th W inter Meeting. S taff Report No. 11 C IT Y MAN AG E R’S R E P O R T 10.C ity Manager's Report C LAIMS AN D PAYR O L LS 11.C laims and P ayrolls Open forum (15 minutes maximum) E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address the C ouncil must have registered prior to the meeting. 12.A djournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Work Session December 11, 2018 CALL TO ORDER The work session was called to order by Mayor Elliott at 5:30 p.m. in the Municipal Center. Council Members Pat Elliott, Mayor; Edwina Garcia; Michael Howard; Maria Regan Gonzalez; Present: and Simon Trautmann. Item #1 RECEPTION FOR MAYOR PAT ELLIOTT AND COUNCIL MEMBER MICHAEL HOWARD The City Council held a reception for outgoing Mayor Pat Elliott and Council Member Michael Howard. ADJOURNMENT The work session was adjourned by unanimous consent at 6:00 p.m. Date Approved: January 8, 2019 _____________________________ Maria Regan Gonzalez Mayor _____________________________ ____________________________ Jared Voto Katie Rodriguez Executive Aide/Analyst City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special Concurrent City Council, Planning Commission, and Transportation Commission Work Session December 11, 2018 CALL TO ORDER The work session was called to order by Mayor Elliott at 6:02 p.m. in the Bartholomew Room. Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard; Present: and Simon Trautmann. Planning Commission Bryan Pynn; Kathryn Quam; Susan Rosenberg; and James Rudolph. Members Present: Planning Commission Sean Hayford Oleary, Chair; Daniel Kitzberger; and Allysen Hoberg. Members Absent: Transportation Ted W eidenbach, Chair; Gerry Charnitz; Paul Chillman; Wesley Dunser; Commission Members Ken Severson; Gary Ness; Jeffrey Walz; Jack Wold Present: Transportation Tim Carter; Brynn Hausz; and Francine Legba. Commission Members Absent: Staff Present: Pam Dmytrenko, Interim City Manager; Kristin Asher, Public Works Director; Jeff Pearson, City Engineer; John Stark, Community Development Director; Melissa Poehlman, Assistant Community Development Director; Jack Broz, Transportation Engineer; and Jared Voto, Executive Aide/Analyst. Item #1 I-494: AIRPORT TO 169 PROJECT Andrew Lutaya, MnDOT West Area Engineer, presented on the project including the development goals, preliminary design phase 1 and 2, public engagement efforts, alternative build analyses, and the requirement for municipal consent. Council Members and Commissioners provided feedback and comments on a number of areas including their concerns on access consolidation and the economic impact to the area, the need to better understand the economic impact, and the need for public engagement beyond the area map shown in the presentation. Council Members requested to schedule another work session in early 2019 to further discuss the project details. Special Concurrent Council, Planning Commission, and Transportation Commission Work Session -2- December 11, 2018 ADJOURNMENT The work session was adjourned by unanimous consent at 6:56 p.m. Date Approved: January 8, 2019 _____________________________ Maria Regan Gonzalez Mayor _____________________________ ____________________________ Jared Voto Katie Rodriguez Executive Aide/Analyst City Manager CALL TO ORDER The meeting was called to order by Mayor Elliott at 7:00 p.m. in the Council Chambers. Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard; Present: and Simon Trautmann. Staff Present: Pam Dmytrenko, Interim City Manager; Mary Tietjen, City Attorney; John Stark, Community Development Director; Kristin Asher, Public Works Director; Melissa Poehlman, Assistant Community Development Director; Jennifer Anderson, Support Services Manager; Jack Broz, Transportation Engineer; Julie Urban, Housing Manager; and Jared Voto, Executive Aide/Analyst. FLAG CEREMONY WITH RICHFIELD CUB SCOUT PACK 384 Richfield Cub Scout Pack 384 completed the flag ceremony. PLEDGE OF ALLEGIANCE Richfield Cub Scout Pack 384 led the Pledge of Allegiance. OPEN FORUM Patty Bergren, 2414 W 65 1/2 Street, spoke regarding her opposition to the proposed apartment building at 66th Street between Queen and Russell Avenues and allow no more than three stories for this development. Ruane Onesirosan, 2421 W 65th Street, spoke regarding her opposition to the proposed apartment building at 66th Street between Queen and Russell Avenues. APPROVAL OF MINUTES M/Garcia, S/Howard to approve the minutes of the: (1) Regular City Council meeting of November 27, 2018; and (2) Special City Council meeting of November 28, 2018. Motion carried 5-0. CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting December 11, 2018 Council Meeting Minutes -2- December 11, 2018 Item #1 ANNUAL MEETING WITH THE TRANSPORTATION COMMISSION Ted W eidenbach, Chair of the Transportation Commission, thanked Tim Carter and Gary Ness for their nine years of service on the Commission and provided an update of the work completed by the Transportation Commission in 2018. Item #2 RICHFIELD FOUNDATION AWARDING OF GRANTS Scott Hvizdos, Board Chair of the Richfield Foundation, discussed the work of the Foundation and presented grants to the following organizations:  Assistance League;  Cornerstone;  Crossroads Panorama;  Loaves and Fishes;  Oasis for Youth;  Partnership Academy;  People with Capes;  Richfield Red, White and Blue Days;  Richfield Historical Society;  Richfield Human Rights Commission;  Richfield Middle School;  Tapestry;  TreeHouse; and  VEAP. Item #3 COUNCIL DISCUSSION  Schedule dates for interviewing commission applicants - Jan. 12 and 19  Hats Off to Hometown Hits Council members agreed that both dates work and will be tentatively scheduled for interviews. Council Member Garcia offered her condolences to the family of Beth Marshall, a 19-year employee of the City who passed away on Saturday. She also spoke regarding 65th Street Reconstruction open house on December 12 from 4-7 p.m. at City Hall; Richfield Arts Commission hosting an artist exchange and social on December 13 from 6-8 p.m. at the Richfield Community Center; the Winter Farmers Market on December 14 at the Richfield Community Center; Candlelight and Ice New Year’s Eve program on December 31 at Wood Lake Nature Center; and the Police Department’s Heroes and Helpers program. Council Member Trautmann thanked commissioners for their work and invited residents to apply to join a city advisory commission with applications are available on the City’s website. Council Member Regan Gonzalez thanked Mayor Elliott and Council Member Howard for their service and spoke regarding the Chamber of Commerce holiday party on December 13 at Vinocopia; the City was a finalist for Humphrey Institute’s local government initiative award; and the City Council Meeting Minutes -3- December 11, 2018 launched a new podcast that can be found at www.richfieldmn.gov/podcast or by searching “Richfield” on iTunes or Spotify. Council Member Howard spoke regarding the opportunity to be on the City Council. Mayor Elliott spoke regarding the City’s podcast since he was on the first episode; and the City has an opening on the Richfield Housing and Redevelopment Authority and Economic Development Authority and invited residents to apply on the City’s website. Council Members thanked Mayor Elliott and Council Member Howard for all their work while serving on the City Council and thanked them for their service. Mayor Elliott and Council Member Howard thanked the Council for their thoughts. Item #4 APPROVAL OF THE AGENDA M/Howard, S/Trautmann to approve the agenda. Motion carried 5-0. Item #5 CONSENT CALENDAR Interim City Manager Dmytrenko presented the consent calendar. M/Trautmann, S/Elliott to remove Item D from the consent calendar. Motion carried 4-0. Council Member Howard stepped away prior to the vote. A. Consideration of the adoption of a resolution authorizing Minnesota Department of Transportation Agency Agreement No. 1032616 for Federal Participation in Advance Construction related to the 77th Street Underpass Project. (S.R. No. 214) RESOLUTION NO. 11572 RESOLUTION AUTHORIZING MAYOR AND CITY MANAGER TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT) AGENCY AGREEMENT NO. 1032616 FOR FEDERAL PARTICIPATION IN ADANCE CONSTRUCTION FOR THE 77th STREET UNDERPASS PROJECT STATE PROJECT NO. 157-108-035; 157-594-002, AND 2758-81; SPTF 2719(097) This resolution appears as Resolution No. 11572. B. Consideration of the adoption of a resolution approving a Fair Housing Policy. (S.R. No. 215) RESOLUTION NO. 11573 A RESOLUTION APPROVING THE ADOPTION OF A FAIR HOUSING POLICY This resolution appears as Resolution No. 11573. Council Meeting Minutes -4- December 11, 2018 C. Consideration of the adoption of a resolution authorizing Richfield Public Safety/Police Department to accept donations from the listed agencies, businesses and private individuals for designated uses. (S.R. No. 216) RESOLUTION NO. 11574 RESOLUTION AUTHORIZING RICHFIELD PUBLIC SAFETY/POLICE DEPARTMENT TO ACCEPT DONATIONS FROM THE LISTED AGENCIES, BUSINESSES AND PRIVATE INDIVIDUALS FOR DESIGNATED USES This resolution appears as Resolution No. 11574. E. Consideration of the adoption of a resolution authorizing an internal loan up to $900,000 to the Liquor Fund for costs incurred in the remodeling of City municipal stores. (S.R. No. 218) RESOLUTION NO. 11576 RESOLUTION AUTHORIZING AN INTERNAL LOAN UP TO $900,000 FOR COSTS INCURRED IN THE REMODELING OF CITY MUNICIPAL LIQUOR STORES This resolution appears as Resolution No. 11576. F. Consideration of the approval of first reading of a transitory ordinance vacating a right-of-way easement on property at 1401 76th Street West (Seven Hills Academy) and schedule a public hearing and second reading for January 8, 2019. (S.R. No. 219) G. Consideration of the approval of the renewal of the 2019 licenses for On-Sale 3.2 Percent Malt Liquor, OffSale 3.2 Percent Malt Liquor and taxi companies doing business in Richfield. (S.R. No. 220) Licenses to Operate in Richfield Licenses to sell 3.2 Percent Malt Liquor Gold Star Taxi - 7 vehicles La Vaquita Short Stop - Off-Sale Airport Taxi - 6 vehicles La Vaquita 2 - Off-Sale Portland Food Mart - Off-Sale Pump & Munch - Off-Sale Richfield Minnoco - Off-Sale Speedway #4186 - Off-Sale Speedway #4188 - Off-Sale Speedway #4191 - Off-Sale Speedway #4615 - Off-Sale Target Corporation - Off-Sale Sandy’s Tavern - On-Sale Vina Restaurant - On-Sale M/Elliott, S/Garcia to approve the consent calendar, as amended. Motion carried 5-0. Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT CALENDAR D. Consideration of the adoption of a resolution appointing representatives to the Board of Directors of the Richfield Tourism Promotion Board, Inc. (S.R. No. 217) Council Meeting Minutes -5- December 11, 2018 Council Member Trautmann presented Staff Report No. 217. Council members discussed having a work session in the future to discuss the Richfield Tourism Promotion Board. M/Trautmann, S/Howard to adopt a resolution appointing representatives to the Board of Directors of the Richfield Tourism Promotion Board, Inc. RESOLUTION NO. 11575 RESOLUTION APPOINTING REPRESENTATIVES TO THE BOARD OF DIRECTORS OF THE RICHFIELD TOURISM PROMOTION BOARD, INC. Motion carried 5-0. This resolution appears as Resolution No. 11575. Item #7 CONSIDERATION OF LAND USE APPROVALS RELATED TO A PROPOSAL FOR A 183-UNIT APARTMENT BUILDING ON THE NORTH SIDE OF 66TH STREET BETWEEN QUEEN AND RUSSELL AVENUES (FUTURE ADDRESS: 2400 66TH STREET WEST). (S.R. NO. 221) Lucianna Peterson, 2500 W 66th Street, spoke regarding living at Sheridan Court and opposition to the proposed apartment building at 66th Street between Queen and Russell Avenues. Council Member Trautmann presented Staff Report No. 221. Mayor Elliot stated he reviewed the meeting minutes when the Fraser House was proposed in the area and discussed the opposition at that time. He stated his belief that if the apartments are built it would be a welcomed addition to the neighborhood, much like Fraser is today. Council Member Howard asked staff to speak to traffic management in the area. Assistant Community Development Director Poehlman responded that there is an extensive traffic study with the staff report and stated the report predicts increases in traffic on adjacent streets and traffic levels remain low compared to other streets that come off of 66th Street. She stated engineering and public works staff has reviewed plans in terms of plowing and maintenance and there will be restricted parking on the extension of Russel Avenue. She also stated this project has more parking available than other approved developments in the last 5-10 years. Council Member Howard asked the developer about number of residents in the apartment, demand for the apartments, and if the developer could commit to outreach to Fraser residents. David Lundy, 2048 Lower Saint Dennis Road, St. Paul, spoke for the developer and stated the expect 250 residents based on the size of the apartments and that the current vacancy rates Richfield are 1-2 percent and the vacancy rate in the market area have not been greater than 7 percent historically. He also committed to continuing their positive relationship with Fraser. Council Member Trautmann asked staff about inspecting surrounding properties and documenting the structural integrity of the properties and monitoring during construction. Assistant Community Development Director Poehlman responded that it is included in the resolution being considered by Council. Council Meeting Minutes -6- December 11, 2018 M/Trautmann, S/Howard to approve an ordinance amending Appendix I of the Richfield City Code to change the zoning designation of Blocks 2 and 3, Harry Tickner's Subdivision of Lot 15, Richfield Gardens from High-Density Residential (MR-3) and Single Family Residential (R) to Planned Multi-Family Residential (PMR). Motion carried 5-0. M/Trautmann, S/Howard to adopt a resolution approving a Planned Unit Development, Conditional Use Permit, and Final Development Plan for a 183-unit apartment development on the north side of 66th Street between Queen and Russell Avenues (future address 2400 66th Street West). Council Member Howard commented his support for this project and stated the city needs market rate apartments to fill the demand as well as affordable housing. Council Member Regan Gonzalez commended Planning Commissioner Pynn for the proposal to reduce the northern side to 3 stories as it abuts single family homes and reiterated the importance of the developer communicating with nearby residents during construction. Mayor Elliott commented on the need for barrier free housing and appreciated the developer bringing it forward in this project. Council Member Trautmann echoed Mayor Elliott’s comments on the barrier free apartments and thanked those who commented on the project and helped to make it better. RESOLUTION NO. 11577 RESOLUTION APPROVING A FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT Motion carried 5-0. This resolution appears as Resolution No. 11577. Item #8 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF A TRANSITORY ORDINANCE VACATING QUEEN AVENUE AND A PORTION OF RUSSELL AVENUE BETWEEN 65TH ½ STREET AND 66TH STREET. (S.R. NO. 222) Mayor Elliott presented Staff Report No. 222 and opened the public hearing. M/Garcia, S/Regan Gonzalez to close the public hearing. Motion carried 4-0. Council Member Trautmann stepped away prior to this vote. M/Elliott, S/Howard to approve a transitory ordinance vacating Queen Avenue and a portion of Russell Avenue between 65th ½ Street and 66th Street. Motion carried 4-0. Council Member Trautmann stepped away prior to this vote. Council Meeting Minutes -7- December 11, 2018 Item #9 PUBLIC HEARING AND CONSIDERATION OF THE ADOPTION OF A RESOLUTION APPROVING A PRELIMINARY PLAT OF THE "CEDAR POINT 2" ADDITION THAT WILL COMBINE 27 PARCELS AND VACATED 64TH STREET RIGHT-OF-WAY INTO 5 PARCELS, IN ORDER TO ALLOW CONSTRUCTION OF A PREVIOUSLY APPROVED HOUSING PROJECT. (S.R. NO. 223) Council Member Regan Gonzalez presented Staff Report No. 223 and opened the public hearing. M/Elliott, S/Trautmann to close the public hearing. Motion carried 5-0. M/Regan Gonzalez, S/Elliott to adopt a resolution for a preliminary plat of the "Cedar Point 2" Addition. RESOLUTION NO. 11578 RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR CEDAR POINT 2 ADDTION Motion carried 5-0. This resolution appears as Resolution No. 11578. Item #10 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF SECOND READING OF AN ORDINANCE AMENDMENT TO THE RICHFIELD CITY CODE APPENDIX D (FEE SCHEDULE) AND ADOPT A RESOLUTION APPROVING SUMMARY PUBLICATION OF SAID ORDINANCE. THE PROPOSED ORDINANCE WOULD REVISE FEES RELATED TO CERTAIN BUILDING PERMIT AND PLANNING AND ZONING APPLICATION FEES. (S.R. NO. 224) Council Member Howard presented Staff Report No. 224 and opened the public hearing. M/Elliott, S/Howard to close the public hearing. Motion carried 5-0. Council Members discussed the potential need for a work session to discuss license fees and understand how they compare to comparable cities. M/Howard, S/Trautmann to approve a second reading of an ordinance amendment to Richfield City Code Appendix D (Fee Schedule) related to building permit and planning and zoning application fees and adopt a resolution authorizing summary publication of an ordinance amending Richfield City Code Appendix D (Fee Schedule) related to building permit and planning and zoning application fees. RESOLUTION NO. 11579 RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS Motion carried 5-0. This resolution appears as Resolution No. 11579. Council Meeting Minutes -8- December 11, 2018 Item #11 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 PAWNBROKER AND SECONDHAND GOODS DEALER LICENSES FOR METRO PAWN & GUN, INC. 7529 LYNDALE AVENUE SOUTH. (S.R. NO. 225) Council Member Garcia presented Staff Report No. 225 and opened the public hearing. Mark Nichols and Jared Kuntz, owner and general manager of Metro Pawn & Gun, Inc., introduced themselves, thanked the Council for their consideration, and informed Council they were available if any issues arise. M/Elliott, S/Garcia to close the public hearing. Motion carried 5-0. M/Garcia, S/Elliott to approve the renewal of 2019 Pawnbroker and Secondhand Goods Dealer licenses for Metro Pawn & Gun, Inc. 7529 Lyndale Avenue South. Motion carried 5-0. Item #12 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 CLUB ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR FRED BABCOCK V.F.W. POST NO. 5555 D/B/A FOUR NICKELS FOOD AND DRINK, 6715 LAKESHORE DRIVE. (S.R. NO. 226) Item #13 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 CLUB ON-SALE AND SUNDAY LIQUOR LICENSES FOR MINNEAPOLIS-RICHFIELD AMERICAN LEGION POST NO. 435, 6501 PORTLAND AVENUE SOUTH. (S.R. NO. 227) Mayor Elliott presented Staff Report Nos. 226 and 227 and opened the public hearings for all 2019 Club On-Sale Intoxicating and Sunday Liquor licenses. M/Garcia, S/Howard to close the public hearings. Motion carried 5-0. M/Elliott, S/Trautmann to approve the renewal of the 2019 Club On-sale Intoxicating and Sunday Liquor licenses for:  Four Nickels Food and Drink; and  Minneapolis-Richfield American Legion Post No. 435. Motion carried 5-0. Council Meeting Minutes -9- December 11, 2018 Item #14 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR CHIPOTLE MEXICAN GRILL OF COLORADO, LLC D/B/A CHIPOTLE MEXICAN GRILL, 7644 LYNDALE AVENUE SOUTH. (S.R. NO. 228) Item #15 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR DAVANNI'S, INC. D/B/A DAVANNI'S PIZZA AND HOT HOAGIES, 6345 PENN AVENUE SOUTH. (S.R. NO. 229) Item #16 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR JOY'S PATTAYA THAI RESTAURANT, LLC D/B/A JOY'S PATTAYA THAI RESTAUR ANT, 7545 LYNDALE AVENUE SOUTH. (S.R. NO. 230) Item #17 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES WITH OUTSIDE SEATING FOR LRFC, LLC D/B/A LOCAL ROOTS FOOD & COFFEE, 817 66TH STREET EAST. (S.R. NO. 231) Item #18 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR LOS SANCHEZ TAQUERIA # 2, LLC D/B/A LOS SANCHEZ TAQUERIA, 2 66TH STREET WEST. (S.R. NO. 232) Item #19 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR MY BURGER OPERATIONS, LLC D/B/A MY BURGER, 6555 LYNDALE AVENUE SOUTH. (S.R. NO. 233) Item #20 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR MINNESOTA JUNIOR HOCKEY GROUP, LLC D/B/A MINNESOTA MAGICIANS AT THE RICHFIELD ICE ARENA, 636 EAST 66TH STREET. (S.R. NO. 234) Council Meeting Minutes -10- December 11, 2018 Item #21 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR PATRICK'S FRENCH BAKERY, INC. D/B/A PATRICK'S BAKERY & CAFE, 2928 66TH STREET WEST. (S.R. NO. 235) Item #22 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE WINE AND 3.2 PERCENT MALT LIQUOR LICENSES FOR HENRY THOU D/B/A RED PEPPER CHINESE RESTAURANT, 2910 66TH STREET WEST. (S.R. NO. 236) Council Member Regan Gonzalez presented Staff Report Nos. 228 through 236 and opened the public hearings for all 2019 On-Sale Wine and 3.2 Percent Malt Liquor licenses. M/Howard, S/Trautmann to close the public hearings. Motion carried 5-0. M/Regan Gonzalez, S/Trautmann to approve the renewal of the 2019 On-Sale Wine and 3.2 Percent Malt Liquor licenses for:  Chipotle Mexican Grill;  Davanni's Pizza and Hot Hoagies;  Joy's Pattaya Thai Restaurant;  Local Roots Food & Coffee;  Los Sanchez Taqueria;  My Burger;  Minnesota Magicians at the Richfield Ice Arena;  Patrick's Bakery & Cafe; and  Red Pepper Chinese Restaurant. Motion carried 5-0. Item #23 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES, WITH OPTIONAL 2 A.M. CLOSING, FOR FRENCHMAN'S PUB, INC. D/B/A FRENCHMAN'S, 1400 66TH STREET EAST. (S.R. NO. 237) Item #24 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES, WITH OPTIONAL 2 A.M. CLOSING FOR EL TEJABAN MEXICAN RESTAURANT, LLC D/B/A EL TEJABAN MEXICAN GRILL, 6519 NICOLLET AVENUE SOUTH. (S.R. NO. 238) Council Meeting Minutes -11- December 11, 2018 Item #25 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES WITH OUTSIDE SERVICE, FOR THOMPSON'S FIRESIDE PIZZA, INC. D/B/A FIRESIDE FOUNDRY, 6736 PENN AVENUE SOUTH. (S.R. NO. 239) Item #26 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR LYNDALE SMOKEHOUSE, LLC D/B/A LYNDALE SMOKEHOUSE, 7745 LYNDALE AVENUE SOUTH. (S.R. NO. 240) Item #27 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES, WITH OUTSIDE SERVICE, FOR VPC RICHFIELD PIZZA, LLC D/B/A GIORDANO'S OF RICHFIELD, 3000 66TH STREET WEST. (S.R. NO. 241) Item #28 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES, WITH OUTSIDE SERVICE FOR WILTSHIRE RESTAURANTS, LLC D/B/A HOULIHAN'S RESTAURANT & BAR, 6601 LYNDALE AVENUE SOUTH. (S.R. NO. 242) Item #29 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR PAISAN INCORPORATED D/B/A KHAN’S MONGOLIAN BARBEQUE, 500 78TH STREET EAST. (S.R. NO. 243) Item #30 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR LYN 65, LLC D/B/A LYN 65 KITCHEN & BAR, 6439 LYNDALE AVENUE SOUTH. (S.R. NO. 244) Item #31 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF THE RENEWAL OF 2019 ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSES, WITH OUTSIDE SERVICE AND THE OPTIONAL 2 A.M. CLOSING, FOR PIZZA LUCE VII, INC. D/B/A PIZZA LUCE, 800 66TH STREET WEST. (S.R. NO. 245) Council Member Howard presented Staff Report Nos. 237 through 245 and opened the public hearings for all 2019 On-Sale Intoxicating and Sunday Liquor licenses. Council Meeting Minutes -12- December 11, 2018 Miguel Hernández, 7244 York Ave S, Edina, owner of El Tejaban Mexican Grill, thanked the Council and stated his appreciation for being in Richfield for 10 years. M/Elliott, S/Garcia to close the public hearings. Motion carried 5-0. M/Howard, S/Regan Gonzalez to approve the renewal of the 2019 On-Sale Intoxicating and Sunday Liquor licenses for:  Frenchman's;  El Tejaban Mexican Grill;  Fireside Foundry;  Lyndale Smokehouse;  Giordano's of Richfield;  Houlihan's Restaurant & Bar;  Khan’s Mongolian Barbeque;  Lyn 65 Kitchen & Bar; and  Pizza Luce. Motion carried 5-0. Item #32 CONSIDERATION OF THE ADOPTION OF RESOLUTIONS APPROVING THE 2018 REVISED/2019 PROPOSED BUDGET AND TAX LEVY AND RELATED RESOLUTIONS. (S.R. NO. 246) Council Member Regan Gonzalez presented Staff Report No. 246. Council Member Regan Gonzalez discussed a Star Tribune article regarding property tax increases in relation to the market value increases and that Richfield fared well compared to our neighbors. M/Regan Gonzalez, S/Howard to adopt resolutions approving the 2018 Revised/2019 Proposed budget and tax levy and related resolutions. RESOLUTION NO. 11580 RESOLUTION ADOPTING A BUDGET AND TAX LEVY FOR THE YEAR 2019 RESOLUTION NO. 11581 RESOLUTION AUTHORIZING BUDGET REVISIONS RESOLUTION NO. 11582 RESOLUTION AUTHORIZING REVISION OF 2018 BUDGET OF VARIOUS DEPARTMENTS RESOLUTION NO. 11583 RESOLUTION AUTHORIZING ADJUSTMENT TO CITY’S MILEAGE REIMBURSEMENT RATE TO CONFORM TO INTERNAL REVENUE SERVICE STATUTORY MILEAGE REIMBURSEMENT RATE Council Meeting Minutes -13- December 11, 2018 RESOLUTION NO. 11584 RESOLUTION ADOPTING THE 2019 CAPITAL IMPROVEMENT BUDGET RESOLUTION NO. 11585 RESOLUTION ADOPTING THE 2020-2023 CAPITAL IMPROVEMENT PROGRAM RESOLUTION NO. 11586 RESOLUTION RELATING TO PURCHASING PRACTICES IN THE CITY OF RICHFIELD AMENDING RESOLUTION NO. 11451 RESOLUTION NO. 11587 RESOLUTION ESTABLISHING WASTEWATER SERVICE RATES AND CHARGES, WATER RATES AND CHARGES, SPECIAL WATER SERVICE CHARGES, STORM SEWER RATES AND CHARGES, STREET LIGHT RATES AND CHARGES, AND 6.5% PENALTY ON PAST DUE ACCOUNTS RESOLUTION NO. 11588 RESOLUTION ESTABLISHING A PUBLIC WORKS ON-CALL COMPENSATION POLICY RESOLUTION NO. 11589 RESOLUTION ESTABLISHING 2019 LICENSE, PERMIT AND MISCELLANEOUS FEES PURSUANT TO THE PROVISIONS OF APPENDIX D OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD RESCINDING RESOLUTION NO. 11454 RESOLUTION NO. 11590 RESOLUTION RELATING TO THE 2019 GENERAL SERVICES SALARY COMPENSATION PLAN RESOLUTION NO. 11591 RESOLUTION RELATING TO THE 2019 MANAGEMENT SALARY COMPENSATION PLAN RESOLUTION NO. 11592 RESOLUTION RELATING TO THE 2019 SPECIALIZED PAY PLAN RESOLUTION NO. 11593 RESOLUTION AUTHORIZING A CAR ALLOWANCE REIMBURSEMENT POLICY Motion carried 5-0. These resolutions appear as Resolution No. 11580, 11581, 11582, 11583, 11584, 11585, 11586, 11587, 11588, 11589, 11590, 11591, 11592, and 11593. Item #33 CONSIDERATION OF THE ADOPTION OF A RESOLUTION AUTHORIZING THE HOUSING AND REDEVELOPMENT AUTHORITY TO SUBMIT AN APPLICATION TO THE BROWNFIELD GAP FINANCING PROGRAM FOR FUNDS TO PAY FOR A PHASE II ENVIRONMENTAL ASSESSMENT OF 6501 PENN AVENUE. (S.R. NO. 247) Council Meeting Minutes -14- December 11, 2018 Mayor Elliott presented Staff Report No. 247. M/Elliott, S/Regan Gonzalez to adopt a resolution authorizing the Housing and Redevelopment Authority to submit an application to the Brownfield Gap Financing Program to pay for a Phase II Environmental Assessment of 6501 Penn Avenue. Motion carried 5-0. Item #34 CONSIDERATION OF THE APPROVAL OF AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF RICHFIELD AND CATHERINE RODRIGUEZ, TO SERVE AS CITY MANAGER OF THE CITY OF RICHFIELD. (S.R. NO. 248) Mayor Elliott presented Staff Report No. 248. M/Elliott, S/Trautmann to approve an employment agreement between the City of Richfield and Catherine Rodriguez, to serve as City Manager of the City of Richfield. Motion carried 5-0. Ms. Rodriguez thanked the Council and stated she is excited to get started. Item #35 CITY MANAGER’S REPORT Interim City Manager Dmytrenko welcomed Ms. Rodriguez to Richfield and extended her thanks to Mayor Elliott and Council Member Howard as they leave the council. Council Member Trautmann thanked Mayor Elliott and Council Member Howard and wished them both well. Mayor Elliott thanked the citizens of Richfield for electing him four times and enjoyed his time on City Council. Council Member Howard discussed his time on Council and thanked city staff, his fellow council members, his family, and the Richfield community. Item #36 CLAIMS AND PAYROLLS M/Garcia, S/Elliott that the following claims and payrolls be approved: U.S. Bank 12/11/18 A/P Checks: 273245 - 273571 $ 1,123,551.96 Payroll: 141298 - 141624 ; 42875 - 43027 660,041.71 TOTAL $ 1,783,593.67 Motion carried 5-0. Council Meeting Minutes -15- December 11, 2018 OPEN FORUM None. Item #37 ADJOURNMENT The meeting was adjourned by unanimous consent at 9:42 p.m. Date Approved: January 8, 2019 Maria Regan Gonzalez Mayor Jared Voto Katie Rodriguez Executive Aide/Analyst City Manager CITY COUNCIL MEETING MINUTES Richfield, Minnesota Special City Council Meeting December 14, 2018 CALL TO ORDER The meeting was called to order by Mayor Elliott at 1:30 p.m. in the Council Chambers. Council Members Pat Elliott, Mayor; Edwina Garcia; and Maria Regan Gonzalez. Present: Council Members Michael Howard; and Simon Trautmann. Absent: Staff Present: John Stark, Community Development Director; Kari Sinning, Deputy City Clerk; and Jared Voto, Executive Aide/Analyst. ITEM #1 CONSIDERATION OF THE ADOPTION OF A RESOLUTION DECLARING A VACANCY IN THE OFFICE OF COUNCIL MEMBER WARD THREE AND CALLING FOR A SPECIAL ELECTION. (S.R. NO. 249) Mayor Elliott presented Staff Report No. 249 and read the resolution. Council members discussed the importance of voting in the special election and urged residents of Ward 3 to vote on February 12, 2019. M/Elliott; S/Regan Gonzalez to adopt a resolution declaring a vacancy in the office of Council Member Ward Three and calling for a special election on February 12, 2019. Motion passed 3-0. ADJOURNMENT The meeting was adjourned by unanimous consent at 1:36 p.m. Date Approved: January 8, 2019 _____________________________ Maria Regan Gonzalez Mayor _____________________________ ____________________________ Jared Voto Katie Rodriguez Executive Aide/Analyst City Manager AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.A. STAFF RE P ORT NO. 1 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the adoption of a resolution designating an official newspaper for 2019. E X E C UT IV E S UM M ARY: Section 13.01 of the Charter of the City of Richfield requires the City Council annually designate an official newspaper for the City. The Richfield Sun-Current has served as the official paper for the City for many years and has proven to be a reliable and professional publication that is delivered to nearly all residences in the City. The Richfield Sun- Current has expressed an interest in continuing to serve as the official newspaper of the City. RE C O M M E ND E D AC T I O N: By motion: Adopt a resolution designating the Richfield Sun-Current as the official newspaper for the City of Richfield for 2019. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T This information is contained in the Executive Summary. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): This information is contained in the Executive Summary. C.C R IT IC AL T IMIN G IS S U E S: The City Council typically considers the designation of an official newspaper at the first meeting in J anuary of each year. D.F IN AN C IAL IMPAC T: The 2019 price quote from the Sun-Current for the publication of legal notices is reasonable and similar to the cost of publishing in the Star Tribune. E.L E GAL C ON S ID E R AT ION: A newspaper must be designated each year by the City for publication of all official and legal City business. ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may choose to postpone designation of an official newspaper to a future meeting and request the City Clerk’s office to gather quotes from other newspapers. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: None AT TAC H ME N T S: D escription Type Resolution Resolution L etter 2019 S un C urrent Quote B ackup Material 2019 S tar Tribune Quote B ackup Material xxx RESOLUTION NO. RESOLUTION DESIGNATING AN OFFICIAL NEWSPAPER FOR 2018 WHEREAS, the Charter of the City of Richfield requires in Section 13.01 thereof that the City Council annually designate an official newspaper for the City. NOW, THEREFORE, BE IT RESOLVED that the Richfield Sun-Current is designated the official legal newspaper for the City of Richfield for 2019 for all publications required to be published therein. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk From:                                         Wescome, Ryan <Ryan.Wescome@startribune.com> Sent:                                           Wednesday, December 26, 2018 9:42 AM To:                                               Jared Voto Subject:                                     RE: [EXTERNAL] 2019 Quote for Legal Notices ‐ City of Richfield   Hi Jared,   Thank you for taking the time to reach out in regards to the official publication designation.   We do our pricing a bit different so let me know if this makes sense.   Our pricing is $1.31 per line, per day for all insertions. We fit approximately 32 characters per line. We fit approximately 238 lines per column, and we run 6 columns wide.   So after doing some digging, I noticed Pioneer Press’ columns are about half of our width. We fit around 30‐32 characters per line, including spaces, whereas they seem to fit between 20‐22.   So theoretically, you could argue that their true per column inch rate would need to be upped by 50% to be able to compare to ours. This would put them around $9 already.   Additionally, I noticed they center their notices and add white space. Both of these would obviously take up even more space, and drive the rate up. Plus as I mentioned, PCI means you are paying for space you aren’t using.   With these things all factored in, it would make it impossible to truly make it apples to apples. However at the bare minimum you could say a $9 PCI versus our $11.79 and we don’t center or add white space.   For a more accurate comparison, can you send over a notice you ran with them and I can send you a proof and a quote of what it would have been with us?     Holiday Deadlines: We will be closing at 2pm on 12/31 and will be closed 1/1   Publication Date             Deadline 1/1                                    12/28 6pm 1/2                                    12/28 6pm 1/3                                    12/31 2pm   Sincerely, Ryan Wescome Sales Representative (612) 673‐4166   Star Tribune Building | 650 3rd Ave S, Suite #1300 | Minneapolis, MN | 55488     From: Jared Voto <JVoto@richfieldmn.gov>  Sent: Wednesday, December 26, 2018 9:32 AM To: Wescome, Ryan <Ryan.Wescome@startribune.com> Subject: [EXTERNAL] 2019 Quote for Legal Notices ‐ City of Richfield   Hi Ryan,   Please let me know the Star Tribune’s rates for publishing legal notices for calendar year 2019.   1. What is the rate per column inch for first insertion? 2. What is the rate per column inch for subsequent insertions? 3. How many characters per inch? 4. How many lines per inch?   Thanks, Jared        J a r e d V o t o | E x e c u ti v e  A i d e /A n a l y s t  C it y  of  R ic hf ie l d T e l : (6 1 2 ) 8 6 1 ­9 7 0 1   j v o to @ R i c h fi e l d M N .g o v …A  g r e a t  p l a c e  t o  t h r i v e                    AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.B. STAFF RE P ORT NO. 2 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: C hris Regis, F inance D irector D E PA RTME NT D IRE C TO R RE V IE W: C hris Regis, F inance D irector 12/19/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the adoption of resolutions designating official depositories for the City of Richfield for 2019, including the approval of collateral. E X E C UT IV E S UM M ARY: I n compliance with Minnesota statutes, the City of Richfield must designate on an annual basis those financial institutions it does business with. U.S. Bank acts as the banking institution in the City’s banking arrangement with the 4M Fund. The following resolutions for the City Council’s consideration will designate U.S Bank/4M Fund as a depository of City funds, and designate certain savings and loan associations, banks, credit unions and certain financial institutions as depositories for the investment of City funds. RE C O M M E ND E D AC T I O N: By motion: Adopt resolutions designating official depositories, with the understanding that the City could not invest in any of the depositories beyond the level of insurance coverage or the pledged collateral. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T N/A B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): I n accordance with Minnesota Statutes Section 118A.01 - 118A.06, the City of Richfield must designate financial institutions annually. The institutions must pledge the collateral over and above the amount of federal insurance, as public depositories. U.S. Bank acts as the banking institution in the City’s banking arrangement with the 4M Fund. Monies received, checks written by the City, flow through U.S. Bank, however, at the end of each business day, any proceeds remaining in City U.S. Bank accounts are swept to the 4M Fund to be invested. Therefore, at the end of the business day the City accounts are zero, which means the collateral requirements of Minnesota Statutes Section 118A.03 are not required. Accordingly, U.S. Bank has met all other statutory requirements and should be considered as a depository for the City’s Deputy Registrar, payroll and vendor accounts and all savings deposits. The City must also designate annually, certain savings and loan associations, banks, and credit unions as official depositories for deposit and investment of certain City funds. W ith approval of these official depositories, the City will be able to deposit and invest funds in these institutions, not exceeding the federal insurance of $250,000. Finally, a designation must be made for certain financial institutions as depositories for the investment of City funds for 2019. These institutions, such as investment brokerage firms, offer government securities in the manner required by law. These financial institutions include RB C Capital Markets, W ells Fargo I nstitutional Retirement & Trust, Raymond J ames & Associates, I nc., Northland Securities, Oppenheimer & Co., and the 4M Fund. C.C R IT IC AL T IMIN G IS S U E S: N/A D.F IN AN C IAL IMPAC T: N/A E.L E GAL C ON S ID E R AT ION: The City is required by Minnesota Statute 118A.01 - 118A.06, to designate as a depository of funds, insured banks or thrift institutions. Any collateral so deposited is accompanied by an assignment pledged to the City in the amount specified in the attached resolutions. ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council could solicit other financial institutions for official depositories, but past relationships with the depositories recommended have proven satisfactory for the City. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: None AT TAC H ME N T S: D escription Type Resolution D esignating US B ank a depository of funds for the C ity of Richfield Resolution L etter Resolution D esignating C ertain S avings & L oan A ssociations, banks, and credit unions as depositories of C ity funds Resolution L etter Resolution D esignating certain financial institutions as depositories for investment of C ity funds Resolution L etter RESOLUTION NO. RESOLUTION DESIGNATING U.S. BANK A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 2019 BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, U.S. Bank be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from the water, sewer, storm sewer, liquor, swimming pool/ice arena, deputy register fees, City permits and other deposits not otherwise specifically provided for. The following officers or their facsimile signatures shall sign checks on this account; KATIE RODRIGUEZ, CITY MANAGER CHRIS REGIS, FINANCE DIRECTOR BE IT FURTHER RESOLVED, that all funds remaining in the account at the end of each business day will be transferred from U.S. Bank to the 4M Fund where funds deposited are invested and insured. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS, BANKS AND CREDIT UNIONS AS DEPOSITORIES FOR THE DEPOSIT AND INVESTMENT OF CITY FUNDS IN 2019 WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 – 118A.06, municipal funds may be deposited in any Savings and Loan Association, Bank or Credit Union which has its deposits insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA), and WHEREAS, the amount of said deposits may not exceed the FDIC/NCUA insurance covering such deposits which insurance amount is presently $250,000, and WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks would provide greater flexibility in the City’s investment program and maximize interest income thereon, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of City funds that various banks be designated as additional depositories for City funds for 2019. 2. It is further found and determined that the purpose of such depository designation is to facilitate the proper and advantageous deposit and investment of City funds and that such designation is not exclusive nor does it preclude the deposit of any City funds in other officially designated depositories of the City. 3. The Finance Director is hereby authorized to deposit City funds in various depositories up to the amount of $250,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts, payable to the City of Richfield on the signature of the Finance Director. Such deposits may be made and withdrawn from time to time by the Finance Director as his best judgment and the interests of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the City regarding the investment of City funds. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF CITY OF RICHFIELD FUNDS IN 2019 WHEREAS, the City of Richfield has money which is available for investment, and WHEREAS, different financial institutions offer different rates of return on investments, and WHEREAS, the City of Richfield shall purchase U. S. Treasury Bills, U. S. Treasury Notes and other such government securities in the manner required by law from the institution offering the highest rate to the City of Richfield providing greater flexibility in the investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED, by the City of Richfield, Minnesota, in accordance with Minnesota Statutes, Sections 118A.01 – 118A.06, as follows: 1. It is hereby found and determined that it is in the best interest of the proper management of City of Richfield funds that certain financial institutions be designated as additional depositories for City of Richfield funds for 2018. 2. The following financial institutions designated as depositories for the City of Richfield funds: RBC Capital Markets . Raymond James & Assoc. Wells Fargo Institutional Retirement & Trust 4M Fund Northland Securities, Inc. Oppenheimer & Co. 3. The Finance Director is hereby authorized to deposit the City of Richfield funds in any or all of the depositories herein designated. Such deposits may be made and withdrawn from time to time by the Finance Director’s judgment and as the interest of the City of Richfield dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies regarding the investment of these funds. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.C. STAFF RE P ORT NO. 3 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: C hris Regis, F inance D irector D E PA RTME NT D IRE C TO R RE V IE W: C hris Regis, F inance D irector 12/19/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the adoption of a resolution authorizing the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City. E X E C UT IV E S UM M ARY: I n accordance with Minnesota Statutes, the City of Richfield must authorize the use of credit cards by any City employee authorized to make purchases on behalf of the City. In addition, in today’s business environment, most retail businesses, will no longer allow the City to purchase on account and will only accept a City check or a City credit card. Finally, the use of a City credit card provides efficiency and flexibility for employees to purchase goods and services on behalf of the City. RE C O M M E ND E D AC T I O N: By motion: Adopt a resolution authorizing the use of City credit cards by City employees otherwise authorized to make purchases on behalf of the City. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T The following are the current credit/purchasing cards in use by City employees: Two V I S A credit cards issued through the Richfield Bloomington Credit Union in the name of the City. The cardholders are the following: Community Development Director W ood Lake Nature Center Manager The City participates in the Purchasing Card program as offered through US Bank. The program is designed to make the purchasing/procurement process for low dollar valued items more efficient. The intent is to save time and paperwork by reducing the need for purchase orders, petty cash, check requests and employee reimbursements. The City Purchasing card program began in 2010 on a limited basis and has expanded since that time. The program will allow controls to be put in place to limit monthly and single purchase amounts. Finally, a City Purchasing Card Policy has been established which is consistent with the City’s Purchasing Policy and Minnesota Statutes. US Bank Purchasing Card Program. Twenty-nine purchasing cards will be issued to the following: City Manager (1) – one card Building Services Employees (2) – two cards Utility Department Employees (3) – three cards I nformation Technology Employees (3) – three cards Assistant City Manager (1) – one card Media Coordinator (1) – one card Finance Director (1) – one card City Clerk (1) – one card Recreation Service Employees (5) – five cards Public Safety Employees (5) – five cards Fire Employees (2) – two cards Public Works Employees (3) – three cards Community Development Accountant (1) – one card B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): I n accordance with Minnesota Statutes Section 471.382, the City of Richfield must authorize the use of credit cards by any City employee otherwise authorized to make a purchase on behalf of the City. Further, if a City employee makes or directs a purchase by credit card that is not approved by the City Council, the employee could be personally liable for the amount of the purchase. A purchase by credit card must otherwise comply with all statutes, rules, and City policies applicable to City purchases. Finally, the City’s auditors recommend that the City authorize the use of credit cards by City employees on an annual basis. C.C R IT IC AL T IMIN G IS S U E S: N/A D.F IN AN C IAL IMPAC T: The holders of City credit cards are responsible for reviewing and approving all purchases entered into with the credit card. E.L E GAL C ON S ID E R AT ION: The City is required by Minnesota Statute 471.382 to authorize the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City. ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council could decide to not authorize the use of credit cards by City employees; however, most retail businesses in today’s environment will no longer allow the City to purchase on account and will only accept a City check or a City credit card. The use of City credit cards by employees provides efficiency and flexibility for employees to purchase goods and services on behalf of the City. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: None AT TAC H ME N T S: D escription Type Resolution Resolution L etter RESOLUTION NO. RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY CITY EMPLOYEES OTHERWISE AUTHORIZED TO MAKE PURCHASES ON BEHALF OF THE CITY OF RICHFIELD FOR THE YEAR 2019 BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 471.382, the City Council of the City of Richfield may authorize the use of a credit card by City employees otherwise authorized to make a purchase on behalf of the City. The authorization is subject to modification and revocation at any time by said City Council, of the City of Richfield, and subject to the following terms and conditions: If a City employee makes or directs a purchase by credit card that is not approved by the City Council, the employee can be personally liable for the amount of purchase. The purchases by credit card must comply with all statutes, rules and City of Richfield policies applicable to City purchases. BE IT FURTHER RESOLVED, that designated City staff is hereby authorized to use the following City credit cards to make purchases on behalf of the City of Richfield: • Two VISA credit cards issued through the Richfield Bloomington Credit Union in the name of the City. The cardholders are the following: • Community Development Director • Wood Lake Nature Center Manager • Twenty nine U.S. Bank Purchasing cards. The cardholders will be the following: • City Manager (1) – one card • Building Services Employees (2) – two cards. • Utility Department Employees (3) – three cards. • Information Technology Employees (3) – three cards. • Assistant City Manager (1) – one card. • Media Coordinator (1) – one card • Finance Director (1) – one card. • City Clerk (1) – one card • Recreation Services Employees (5) – five cards. • Public Safety Employees (5) – five cards. • Fire Employees (2) – two cards. • Public Works Employees (3) – three cards. • Community Development Accountant (1) – one card. Passed by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.D. STAFF RE P ORT NO. 4 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the approval of a designation of an Acting City Manager for 2019. E X E C UT IV E S UM M ARY: I t is necessary to designate a person to serve as the Acting City Manager for those times when the City Manager is absent from the City. I n 2018, the City Manager designated the Assistant City Manager or an available Department Director as Acting City Manager. RE C O M M E ND E D AC T I O N: By motion: Direct the City Manager to designate the Assistant City Manager or an available Department Director as Acting City Manager for 2019 in the event the City Manager is absent from the City. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T This information is contained in the Executive Summary. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): Past practice has been for the City Council to designate an Acting City Manager for times when the City Manager is absent from the City. This designation should be made at the first meeting in J anuary of each year. C.C R IT IC AL T IMIN G IS S U E S: I t is necessary to designate a person to serve as Acting City Manager to ensure continuation of City operations during an absence of the City Manager. D.F IN AN C IAL IMPAC T: None E.L E GAL C ON S ID E R AT ION: None ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may defer this designation to a future City Council meeting. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: N/A AGENDA SECTION:CONSENT CALENDAR AGENDA ITEM #3.E. STAFF RE P ORT NO. 5 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: K ari S inning, D eputy C ity C lerk D E PA RTME NT D IRE C TO R RE V IE W: E lizabeth VanHoose, C ity C lerk 12/26/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the adoption of a resolution appointing election judges for the February 12, 2019 Special Election. E X E C UT IV E S UM M ARY: The Special Election for Ward Three is on Tuesday, February 12, 2019. T he City Clerk’s office is updating and verifying the City’s election judge availability list. All individuals who have previously served as an election judge, were on the list submitted to the County Auditor by the major political parties, or have expressed an interest in serving as an election judge were asked to complete an online election judge application. Election judges will be assigned to the precincts based on availability, party balance, and the number required for each election. RE C O M M E ND E D AC T I O N: By motion: Adopt a resolution appointing election judges for the February 12, 2019 Special Election. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T Minnesota Statute 204B.21 Subd. 2 provides that election judges for precincts in a municipality shall be appointed by the governing body of the municipality and that the appointments be made at least 25 days before the election at which the election judges will serve. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): The City Council is required by State Statute to make election judge appointments at least 25 days prior to the election. The proposed resolution contains names of those qualified individuals who have indicated a willingness and ability to serve as an election judge for the February 12, 2019 Special Election. C.C R IT IC AL T IMIN G IS S U E S: I f the City Council does not appoint election judges, the conduct of the election would not be valid. D.F IN AN C IAL IMPAC T: Having a Special Election will result in having to schedule election judges for appropriate coverage, which will increase election costs. E.L E GAL C ON S ID E R AT ION: The City Council must appoint election judges to serve at these elections to comply with Minnesota Statute 204B.21, Subd. 2. The names come from a list of people who have indicated their interest in serving as an election judge to the County Auditor pursuant to the provisions of M.S. 204B.21 Subd. 1 and those who have previously served or indicated interest in serving. ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may choose to appoint other individuals as election judges who are not named in the resolution. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: None AT TAC H ME N T S: D escription Type Resolution Resolution L etter RESOLUTION NO. RESOLUTION APPOINTING ELECTION JUDGES FOR THE FEBRUARY 12, 2019 SPECIAL ELECTION WHEREAS, a Special Election will be held on Tuesday, February 12, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, that the following are hereby appointed as judges for said election: Yvonne Atkins Donna Englert Angie Faison Nancy Gibbs John Holter Kari Sinning Julie Smith Marlys Solt Judy Wood Maggie Johnson Robert Amundson Jan Anderson Jorina Andrews John Ashmead Mary Ann Ashmead Stephen Aus Kimberly Blomberg Sara Boothe James Bushey Marjorie Cain Leslie Carey Kirsten Croone Ellen Cutter Scott Dahlquist Pema Dorjee Marguerite Dozois Carolyn Engeldinger Lisha Fairbairn Francie Fletcher Bridget Gaeleigh Claire Gahler Rebecca Guarino Richard Hall James Harding Mary Hayden Adrienne Hayes Cheryl Hjortaas Janette Holter Janell Joyner Christine Kelly Claire Killian Kathy Kinney Brenda Kupfer Jamie Lane Amy Larson Nancy Lindberg Kathryn MacEachern Abe Malicsi Karen Marso Lawrence Martin Arden Mathison Karin McComb Michele McGee Derrick Miller Sarah Musgrave Helen Nachicas Ivar Natins Marilyn Nienkerk Cindy Norland Kevin O'Dare Gloria Olson Jeannine Pafko Frank Pafko Paul Peterson Wayne Peterson Holly Rhodes Moses Roberts Gail Sabasko Shannon Schmidt Margaret Schow Regan Sieck Mary Sievers K. Lashel Solberg Roger Swanson Mark Tilc David Vrieze Daniels Nancy Walstrom Jeff Wright Deborah Zierden PASSED by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: Elizabeth VanHoose, City Clerk AGENDA SECTION:PUBLIC HEARINGS AGENDA ITEM #5. STAFF RE P ORT NO. 7 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Matt B rillhart, A ssociate P lanner D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector 12/19/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Public hearing and consideration of the approval of a transitory ordinance vacating a right-of-way easement on property at 1401 76th Street West (Seven Hills Academy). E X E C UT IV E S UM M ARY: Seven Hills Preparatory Academy, a public charter school, purchased the former Minnesota School of Business property in 2017. The property, located at 1401 76th Street West, is subject to City and MnD OT roadway easements for 76th Street. W hile conducting title work on the property, representatives for Seven Hills discovered that the building's parking garage extends over the lot line and into the City's roadway easement area. Seven Hills is now requesting that the City vacate a portion of the roadway easement. City staff have reviewed the proposal and see no reason to maintain the full width of this roadway easement. Vacating a portion of the easement area will have no impact on the 76th Street roadway and utility easements will be preserved for existing underground utilities in the area. RE C O M M E ND E D AC T I O N: Conduct and close a public hearing and by motion: Approve a transitory ordinance vacating a portion of a right-of-way easement on property at 1401 76th Street W est (Seven Hills Academy). B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T The City historically vacates right-of-way easements as a matter of policy, whenever that easement does not contain any current or planned roadway infrastructure. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): The City Council may vacate public easements in accordance with MN Statutes 412.851. On November 13, 2018, the City received a petition from Seven Hills Preparatory Academy (S HPA A B C) requesting partial vacation of this easement. The City's current roadway easement area extends 30 feet beyond the lot line. Seven Hills is requesting the vacation of a 35-foot strip of the easement (30 feet of which is inside their lot line, plus an additional 5 feet to the north). Effectively, this will move the lot line 5 feet to the north. MnD OT and the various public utility companies were consulted and none have objections to the removal of this portion of the easement. Utility easement(s) will be preserved. C.C R IT IC AL T IMIN G IS S U E S: 60-D AY RUL E: The 60-day clock started when a complete application was received on November 13, 2018. The Council must render a decision or extend this deadline (up to an additional 60 days) by J anuary 12, 2019. A first reading of the ordinance was approved on December 11, 2018. Normally, staff would not schedule one City Council to consider a first reading and a Council with a different membership to consider the second reading. I n this case, however, this issue at hand is so administrative and non-controversial in nature that it has been scheduled in this manner. D.F IN AN C IAL IMPAC T: None E.L E GAL C ON S ID E R AT ION: Notice of this public hearing was published in the Sun Current newspaper, as required. ALTE R N AT IV E R E C O MME N D ATIO N(S): Deny the vacation, finding that it would not be in the public interest. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: Representative of Seven Hills Preparatory Academy AT TAC H ME N T S: D escription Type Ordinance Ordinance C ontext map E xhibit BILL NO. TRANSITORY ORDINANCE NO. _______ AN ORDINANCE VACATING PART OF A STREET EASEMENT THE CITY OF RICHFIELD DOES ORDAIN: Section 1: The plat of Bourbon and Basin First Addition dedicates land lying north of the north line of Lot 1, Block 1 as public right of way for West 76th Street. Sec. 2. The owner of Lot 1, Block 1, Bourbon and Basin Addition has petitioned for a partial vacation of that street easement. Sec. 3. The City of Richfield held the first reading on December 11, 2018, and the second reading on January 8, 2019. Legal notice was published in the City’s official newspaper as required by ordinance. Sec.. 4. The Council finds that there is no public need for a street easement over that part of the platted street that is the subject of the petition. Sec. 5. The Council finds that various utility lines lie underground within that part of the platted street being vacated (including gas and electric lines). This ordinance is not intended to affect or vacate any existing utility easement, and the Council specifically reserves any existing utility easements from the ordinance vacating part of the street easement. Sec. 6: Upon the effective date of this Ordinance, that part of West 76th Street dedicated in the plat of Bourbon and Basin First Addition lying within the parcel described on the attached Exhibit A, and depicted on the attached Exhibit B, is vacated. Sec. 7. This ordinance shall be effective on the day following publication pursuant to Sections 3.09 and 5.01 of the City Charter. Sec. 8. The City Clerk is directed to prepare a certificate of completion of vacation proceedings and to record the vacation in the office of the Hennepin County Registrar of Titles or Hennepin County Recorder, as appropriate. Passed by the City Council of the City of Richfield, Minnesota this 8th day of January, 2019. Maria Regan Gonzalez, Mayor ATTEST: ________________________________ Elizabeth VanHoose, City Clerk EXHIBIT A Legal Description of the part of the Street Easement being vacated: All that part of the public way dedicated as West 76th Street on the plat of Bourbon and Basin First Addition, Hennepin County, Minnesota, lying southerly of a line run parallel with and distant 100.00 feet southerly of the centerline of West 76th Street (said centerline also being the north line of the Southwest Quarter of the Southeast Quarter of Section 33, Township 28, Range 24), and lying westerly of a line run parallel with and 30.00 feet westerly of the east line of Lot 1, Block 1, Bourbon and Basin First Addition. (Abstract Property) EXHIBIT B Sketch of the part of the Street Easement being vacated: 1401 76th Street W – context map for proposed ROW vacation AGENDA SECTION:OTHER BUSINESS AGENDA ITEM #6. STAFF RE P ORT NO. 8 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/21/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the designation of a Mayor Pro Tempore for 2019. E X E C UT IV E S UM M ARY: The City Charter states it is necessary to designate a City Council Member to serve as the Mayor Pro Tempore for those times when the Mayor is absent from the City. Council Member Maria Regan Gonzalez served a Mayor Pro Tempore in 2018. RE C O M M E ND E D AC T I O N: By motion: Approve the City Council designation of a Mayor Pro Tempore for 2019. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T This information is contained in the Executive Summary. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): The City Council typically considers the designation of a Mayor Pro Tempore at the first meeting in J anuary of each year. Section 2.06. The Mayor. Subdivision 1, of the City Charter states: “The Mayor shall be the presiding officer of the Council, except that the Council shall choose from its members a president pro temp who shall hold office at the pleasure of the Council and shall serve as president in the Mayor ’s absence and as Mayor in case of the Mayor ’s disability or absence from the City.” C.C R IT IC AL T IMIN G IS S U E S: I t is necessary to designate a Mayor Pro Tempore to ensure continuation of City operations during an absence of the Mayor. D.F IN AN C IAL IMPAC T: This designation is at no additional cost to the City. E.L E GAL C ON S ID E R AT ION: None ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may defer the designation to a future City Council meeting. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: N/A AGENDA SECTION:OTHER BUSINESS AGENDA ITEM #7. STAFF RE P ORT NO. 9 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of the City Council's approval of the Mayor's appointments of Housing and Redevelopment Authority (H R A) Commissioners. E X E C UT IV E S UM M ARY: On December 13, 2011, the City Council established by resolution that the public’s interest is best served by having a composition of two appointed Council Members and three Mayor-appointed citizens serve on the Housing and Redevelopment Authority (HRA). As of J anuary 1, 2019, there are three openings on the HRA (1 citizen and 2 Council Members) due to the following: Michael Howard - Appointed to the HRA as a Council Member and term expired on December 31, 2018, coinciding with his term on the City Council. Pat Elliott - Appointed to the HRA as a Council Member and term expired on December 31, 2018, coinciding with his term on the City Council. Mary Supple - Appointed to the HRA as a citizen, her term expires on November 12, 2023; however, her election to the City Council makes her ineligible to serve the remainder of this term as a citizen appointee. City staff solicited applications for the citizen appointment from December 12-19, 2018. Nine applications were received. T he City Council met with applicants on January 3, 2019. T his citizen appointment will complete Mary Supple's term, which expires November 12, 2023. T he Mayor has the authority to appoint members to the HRA, subject the City Council's approval. RE C O M M E ND E D AC T I O N: By motion: 1. Approve the May or’s appointment of one citizen as H R A Commissione r for a term comme ncing January 8, 2019, and ex piring Nove mber 12, 2023. 2. Approve the Mayor's appointment of two me mbers of the City Council as H R A Commissione rs comme ncing January 8, 2019, and ex piring at the e nd of their re spe ctiv e curre nt term on the Richfie ld City Council. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T City Council Resolution No. 10586 was approved December 13, 2011, regarding appointments to the Housing and Redevelopment Authority board of commissioners; establishing composition of the board and term limits on non-elected members. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): Under State law, the Mayor appointments HRA Commissioners, subject to approval of the City Council. C.C R IT IC AL T IMIN G IS S U E S: To ensure a quorum at future meetings, the City Council should appoint an HRA Commissioner at tonight's meeting. I f the City Council does not confirm the Mayor ’s appointments, a quorum will not be present at future HRA meetings. D.F IN AN C IAL IMPAC T: This designation is at no additional cost to the City. E.L E GAL C ON S ID E R AT ION: None ALTE R N AT IV E R E C O MME N D ATIO N(S): The Council may decide not to approve the Mayor ’s appointment or defer the appointment to a future City Council meeting; however, this is not recommended as the HRA will not have a quorum and be unable to conduct business until appointments are approved. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: None AGENDA SECTION:OTHER BUSINESS AGENDA ITEM #8. STAFF RE P ORT NO. 10 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Consideration of designating representatives to serve as the 2019 liaisons to various metropolitan agencies and City commissions. E X E C UT IV E S UM M ARY: Members of the City Council serve as the City’s representatives on various metropolitan agencies and City commissions. Each year, the City Council appoints these representatives. RE C O M M E ND E D AC T I O N: By motion: Designate City Council liaison appointments to various metropolitan agencies and City commissions for 2019. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T This information is contained in the Executive Summary. B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): The City Council considers the designation of liaisons at the first meeting in J anuary of each year. C.C R IT IC AL T IMIN G IS S U E S: Representation on metropolitan agencies and commissions is important for the city and designations should be made at the first meeting of the year. D.F IN AN C IAL IMPAC T: None E.L E GAL C ON S ID E R AT ION: None ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may defer the designations to a future City Council meeting. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: N/A AT TAC H ME N T S: D escription Type 2018 L iaison A ppointment L ist B ackup Material 12/26/18 AGENCY 2018 LIAISON 2019 LIAISON METRO CITIES PAT ELLIOTT, REP. MICHAEL HOWARD; EDWINA GARCIA; MARIA REGAN GONZALEZ, ALTS. LEAGUE OF MINNESOTA CITIES PAT ELLIOTT, REP. MICHAEL HOWARD, ALT. NOISE OVERSIGHT COMMITTEE PAM DMYTRENKO, REP. MARIA REGAN GONZALEZ, ALT. I-35W SOLUTIONS ALLIANCE MICHAEL HOWARD, LIA. PAT ELLIOTT, ALT. JEFF PEARSON, STAFF LIA. 494 CORRIDOR COMMISSION MICHAEL HOWARD, LIA. SIMON TRAUTMANN, ALT. JACK BROZ, STAFF LIA. RICHFIELD SCHOOL DISTRICT MARIA REGAN GONZALEZ, REP. MICHAEL HOWARD, ALT. FOWL BOARD SIMON TRAUTMANN, REP. MARIA REGAN GONZALEZ, ALT. SOUTHWEST CABLE COMMISSION PAT ELLIOTT, REP. STEVE DEVICH, REP. MICHAEL HOWARD, ALT. RICHFIELD COMMUNITY HUMAN EDWINA GARCIA, REP. SERVICES PLANNING COUNCIL MARIA REGAN GONZALEZ, ALT. ADVISORY BOARD OF HEALTH MARIA REGAN GONZALEZ, LIA. EDWINA GARCIA, ALT. ARTS COMMISSION PAT ELLIOTT, LIA. MICHAEL HOWARD, ALT. CIVIL SERVICE COMMISSION MARIA REGAN GONZALEZ, REP. COMM. SERVICES COMMISSION EDWINA GARCIA, LIA. MICHAEL HOWARD, ALT. FRIENDSHIP CITY COMMISSION MICHAEL HOWARD, LIA. PAT ELLIOTT, ALT. HUMAN RIGHTS COMMISSION MICHAEL HOWARD, LIA. MARIA REGAN GONZALEZ, ALT. PLANNING COMMISSION EDWINA GARCIA, LIA. PAT ELLIOTT, ALT. TRANSPORTATION COMMISSION SIMON TRAUTMANN, LIA. MICHAEL HOWARD, ALT. 12/26/18 AGENCY 2018 LIAISON 2019 LIAISON RICHFIELD HISTORICAL SOCIETY EDWINA GARCIA, REP. PAT ELLIOTT, ALT. BEYOND THE YELLOW RIBBON MARIA REGAN GONZALEZ, REP. AGENDA SECTION:OTHER BUSINESS AGENDA ITEM #9. STAFF RE P ORT NO. 11 CIT Y COUNCIL ME E T ING 1/8/2019 RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst D E PA RTME NT D IRE C TO R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 O THE R D E PA RTM E NT RE V IE W: N/A C ITY MA NA G E R RE V IE W: P am D mytrenko, Interim C ity Manager 12/26/2018 I T E M F O R C O UNC IL C O NS ID E RAT I O N: Discussion regarding City Council attendance at the 2019 National League of Cities (N LC) Conferences and the United States Conference of Mayors' 87th Winter Meeting. E X E C UT IV E S UM M ARY: According to State Statute 471.66, the governing body of cities and school districts must adopt a policy that controls out-of-state travel for elected officials. That policy was adopted by the City Council in November 2005 and stipulates that the City Council must approve, in advance by a motion, attendance at out-of-state conferences. RE C O M M E ND E D AC T I O N: By motion: 1. Designate and approve Council Member(s) to attend the March 10-13, 2019, N LC Congressional City Conference in Washington, D.C. and the November 20-23, 2019, N L C City Summit in San Antonio, TX. 2. Approve Mayor Maria Regan Gonzalez to attend the January 23-25, 2019, United States Conference of Mayors' 87th Winter Meeting in Washington, D.C. B AS IS O F RE C O M M E ND AT I O N: A.H IS TOR IC AL C ON T E X T The City Council has determined that attendance at the NL C conferences is beneficial to the City’s operations and long-range planning efforts. I nformation regarding the 2019 conferences is available on their website: www.nlc.org. I nformation regarding the 2019 US Conference of Mayors' 87th W inter Meeting is available on their website: www.usmayors.org/meetings B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc): This information is contained in the Executive Summary. C.C R IT IC AL T IMIN G IS S U E S: I t is critical that the City Council remains in the informational loop regarding congressional activities as it relates to federal funds and homeland security issues. I t is important for the City Council to avail itself of professional development and networking opportunities at the national level as it relates to their role of providing good governance and learning best practices. D.F IN AN C IAL IMPAC T: Funds for the City Council to attend conferences are included in the City’s 2019 budget. E.L E GAL C ON S ID E R AT ION: None ALTE R N AT IV E R E C O MME N D ATIO N(S): The City Council may address this designation prior to each conference or the Council may decline to send delegates. P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G: N/A AT TAC H ME N T S: D escription Type 2014-2018 C onference A ttendance B ackup Material COUNCIL MEMBER ATTENDANCE AT NATIONAL CONFERENCES 2014 - 2018 CONFERENCE DATE LOCATION ATTENDEES 2018 NLC Congressional City March 11-14 Washington, DC None NLC City Summit Nov. 7-10 Los Angeles, CA None 2017 NLC Congressional City March 11-14 Washington, DC Garcia Regan Gonzalez NLC City Summit Nov. 15-18 Charlotte, NC Trautmann 2016 NLC Congressional City March 5-9 Washington, DC Goettel NLC City Summit Nov. 16-19 Pittsburgh, PA Goettel 2015 NLC Congressional City March 3-7 Washington, DC Goettel NLC City Summit Nov. 4-7 Nashville, TN Goettel 2014 NLC Congressional City March 8-12 Washington, DC Goettel Garcia NLC City Summit Nov. 18-22 Austin, TX Goettel