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01-23-78 agednaEXTRA ITEM CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 31 Agenda January 23, 1978 The Honorable Mayor a nd Members of the City Council City of Richfield Gentlemen: Subject: Lyndale Improvement L /H /N Project Advertisement for Public Hearing The Federal Aid Urban Program requires the city to hold a public hearing for projects designated for improvement with federal funds. The date for the public hearing must be published and appear no less than 30 days or more than 40 days prior to the date proposed for the hearing. It is our desire to utilize Federal Aid Urban Funds for improving Lyndale Avenue`. This street, from County Route 62 to 67th Street, will play a major role in the revitalization of the L /H /N project. It is recommended that the council approve the advertisement for a public hearing on the March 13, 1978 city council meeting so the ;project can remain on schedule. Respectfully submitted, ' . (� , Wayne S. Burggraaff City Manager WSB /eja cc: Public Works Director Engineering Associate Planning and Redevelopment Director r r� xe2 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 30 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Amendment to the City Ordinance Regarding Display of Magazines At the November 28, 1977 city council meeting, the city council requested the city attorney to draft an ordinance amendment which would regulate the display and sale of indecent literature to persons under 18 years of age. Attached for council consideration is a copy of the proposed ordinance amendment prepared by the city attorney. Respectfully submitted, Wayne S. Burggraa City Manager WSB /e j a cc: City Attorney Public Safety Director City Clerk AMENDMENT TO CHAPTER X, PART III OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Chapter X, Part III of the Ordinance Code of the City of Richfield is hereby amended by adding after Section 10.24 thereof, the following new section: 1110.25. PUBLIC DISPLAY TO MINORS Subdivision 1. Definitions. As used in this section, the terms defined herein shall have the meanings ascribed to them. 1. 'Description or depiction of illicit sex or immorality' means: a. Human genitals in a state of sexual stimulation or arousal. b. Acts of human masturbation, sexual intercourse or sodomy. C. Fondling or other erotic touching of human genitals, pubic region., buttocks or female breast. 2. 'Nude or partially denuded figures' means: a. Less than completely and opaquely covered human genitals, pubic areas, buttocks, and female breast below a point immediately above the top of the areo la; and - b. Human male genitals in a discernibly turgid state, even if completely and opaquely covered. 3. 'Knowingly' means having knowledge of the character and content of the publication or failure on notice to exercise reasonable inspection which would disclose the content and character of the same. r Subd. 2. No person shall knowingly display to public view at any business establishment frequented by minors under the age of 18 years or where minors are or may be invited as a part of the general public, any motion picture, or any still picture, or any photograph, or any book, pocketbook, pamphlet or magazine the cover of which., or its contents if available for inspection, exploits, is devoted to, or is principally made up of sexual immorality or.which is lewd, lascivious, or indecent, or which consists of pictures of nude or partially denuded figures posed or presented in a manner to provoke or arouse lust or passion or exploit sex, lust or perversion for commercial gain or any article or instrument of indecent or immoral use. Passed by the City Council of the City of Richfield, Minnesota, this day of , 1978 ATTEST: Thomas Moran, City Clerk Loren L. Law, Mayor P' CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 29 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Tabulation of Bid and Award of Contract for the Removal of Lime Sludge at the Water Treatment Plant On January 19, 1978, bids were opened by the City Manager in accordance with previous city council authorization for the removal of lime sludge from the water treatment plant. The Public Works Director, Environmental Health Director and the City Clerk.also represented the city at the bid opening. The bid minutes and tabulation are attached for city council review. Five bids were received for this work. The low bid was submitted by Central Landscaping Company in the amount of $3.95 per cubic yard. It is estimated that 8, 000 cubic yards of sludge must be removed, making the total estimated cost of removal $31, 600. This amount does not include disposal costs, which are expected to be approximately $16,000, making the total cost for this project equal to $47, 600. Our lime sludge removal cost last year for an equivalent amount of work was $42, 000, or 12 percent less than this bid. It is recDmmended that the city council take the following actions: 1. Approve the bid minutes. 2. Award the contract for lime sludge removal to Central Landscaping Company in the amount of $3.95 per cubic yard, plus disposal costs in the estimated amount of $16,000. Respectfully submitted, Wayne S. Burggraaff City Manager WSB /eja cc: Public Works Director Finance Director CITY OF RICHFIELD Bid Opening January 19, 1978 Lime Sludge Removal - Water Treatment Plant Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Wayne S. Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on Lime Sludge Removal at the Water Treatment Plant as advertised in the official news- paper on January 4, 1978. Present: Wayne S. Burggraaff, City Manager Carl Marinics, Public Works Director I. Roesler, Environmental Health Director Thomas J. Moran, City Clerk The following bids were submitted and read aloud: COST PER CUBIC YARD FOR HAULING BIDDER AND TO DISPOSAL AREA BID SECURITY Furnished by Bidder Furnished by City Wangerin $5.99 /cu.yd. 5% Bid Bond $472920.00 Central Landscaping $3.95 /cu.yd. 5% Bid Bond $31,600.00 Park Construction $5.31 /cu.yd. 5% Bid Bond $42,480.00 Julian M. Mohnson Construction $6.29 /cu.yd. $4.88 /cu.yd. 5% Bid Bond $50,320.00 $39,040.00 Progressive Contractors, Inc. $6.50 /cu.yd. $5.65 /cu.yd. 5% Bid Bond $52,000.00 $45,200.00 The City Manager announced that the bids would be tabulated and considered at the regular council meeting of January 23, 1978. Thomas J. Moran City Clerk CITY OF RICHFIELD Bid Opening January 19, 1978 Lime Sludge Removal - Water Treatment Plant Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Wayne S. Burggraaff, City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids on Lime Sludge Removal at the Water Treatment Plant as advertised in the official news- paper on January 4, 1978. Present: Wayne S.' Burggraaff, City Manager Carl Marinics, Public Works Director I. Roesler, Environmental Health Director Thomas J. Moran, City Clerk The following bids were submitted and read aloud: COST PER CUBIC YARD FOR HAULING BIDDER AND TO DISPOSAL AREA BID SECURITY Furnished by Bidder Furnished by City Wangerin $5.99 /cu.yd. 5% Bid Bond $47,920.00 Central Landscaping $3.95 /cu.yd. 5% Bid Bond $31,600.00 Park Construction $5.31 /cu.yd. 5% Bid Bond $42,480.00 Julian M. Mohnson Construction $6.29 /cu.yd. $4.88 /cu.yd. 5% Bid Bond $50,320.00 $39,040.00 Progressive Contractors, Inc. $6.50 /cu.yd. $5.65 /cu.yd. 5% Bid Bond $52,000.00 $45,200.00 The City Manager announced that the bids would be tabulated and considered at the regular council meeting of January 23, 1978. Thomas J.. Moran City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen:- Subject: Commission Appointments i 03 Council Letter No. 28 Agenda January 23, 1978 Vacancies presently exist or will occur soon on several city advisory commissions. These commission vacancies are as follows: Planning Commission One vacancy presently exists. Applidations for appointment to this commission have been received from Richard Blevins, John Manthey and Charles Spain. Copies of these applications are attached. Park and Recreation Commission There are presently three adult terms and two young adult terms on this commission which are vacant. Attached are applications for appointment to this commission which have been received from Juanita Collins, Edith Donovan, Wayne Donaho, Richard Holmberg, Susan Spain, _Scott Swanson, Joanne Wilmes and Lew Workman. Scott Swanson and Wayne Donaho are applicants for youth terms. Senior Citizen /Handicapped Commission Three vacancies exist on this commission. One application has been received from Inger Palm, and a copy of this application is attached. Advisory Board of Health All nine terms on this commission expire February 1, 1978. Positions on the board must be filled by either health providers or consumers. Helen Cummings, an R.N. , has submitted an application for appointment to this commission. A copy of this application is attached. " Council Letter No. '28 -2- January 23, 19 7 8 The council may also wish to consider designation of an ex- officio council liaison person to the Advisory Board of Health. Human Rights Commission One adult term and one youth term are presently vacant on the Human Rights Commission. Two applications have been received for appointment to this commission, both for the adult vacancy. Copies of applications received from Philip Magnuson and Diane Olson are attached. In addition to these commission appointments, one vacancy exists for an alternate to MASAC. Attached is a letter regarding this appointment, received from Robert Christensen, the incumbent in this position. Respectfully submitted, Wayne S. Burggraaff City Manager WSB /e j a cc: Administrative Assistant Park and Recreation Director Planning and Redevelopment Director Last First. Middle HOME ADDRESS �'13 -C I Vain t% A V e S. Street No. City Zip Code MAILING ADDRESS (if different from home address) Street No. City Zip Code ,PHONE: Home Business APPOINTMENT PREFERENCE: Planning Commission . Park and Recreation Advisory Comm._ Senior Citizen & Handicapped Advisory Commission Human Rights Commission Civil Service Commission Advisory Board of Health Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why6 you are interested in serving: 0 1. `/ ' Y Is c rtst.4er. t ertA� . th SAA +,A a. G a �. M 1A. +11'x" 11'1 a% is a 4 C a? a C !"�� CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: o RTt 14tJ b ?1A 1-aar d f-, s CAN nU1 'T W, C, e- OCCUPATION:. Employing- 4irm, agency c.Se Address Position -- GC, n r Yi_ o 'f'" Years wffirr / agency Other work experience (optional) REFERENCES (Optional) A. Full name Relationship Mailing address _ Phone number R. Full name Relationship Mailing address Phone number C Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson Date APPLICATION FOR CITY OF RICHFIELD ADVISORY. COMMITTEE OR COMMISSION APPOINTMENT : -NAME �i �-� r.e- ��. -�►�.J �lc-?`�� - Last Fi�cst Middle ` HOME ADDRESS Cityy Zip Code Street No. MAILING ADDRESS (if different from home address) Street No City. Zip Code PHONE: Home �� - ��-7 Business APPOINTMENT PREFERENCE: Planning Commission Human Rights Commission Park and Recreation Advisory Comm. X Civil Service Commission - Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: PROFESSIONAL AND COMMUNITYACTIVITIES: G w , - C�� OCCV RATION: �l Employing- Iirm, agency T Address Position ��ears w /firm/agency Other work experience (optional) REFERENCES (Optional) Full nam - Relationship Mailing address _ Phone number Full name Relationship D/9 Mailing address Phone number C P` 11 name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson Labe APPLICATION FOR CITY OF RICHFIELD ADVISORY COPii ITTEE OR COY -' ISSI01 AFPOI�'T� MIT NAME DOii AHO ED TWIN Last First xor ►E ADDRESS T piddle 6939 Blaisdell Ave. South Richfield 55423 -- Street No. City Zip Code MAILI1G ADDRESS (if different from home address) Street no. City Zip Code PHO�;E: Home 081 Business r' FFOIIyTEEMT PREFLHu v CE; Planning Commission___,_,_ Park and Recreation Advisory Comm Y Senior Citizen Handicapped Advisory Coruzission- Human Rights Cormission��M Civil Service Cofl is ^ion_ Advisory Board of Hea.lth--- Other ___ Briefly discuss as -sects of your e;;perience which you believe qualify you for tiv.s municipwl co, :L;�ission� con ittee and why you are interested in servin z- i y activities in speech and debatestudent council and a._cour se Dale Carnegie has hel-ped me learn how to express Mya elf. I ash interest d learninF, more abo,�:t hoi,r a; city r.overrment ;corks gy i vol-v_e,Pert. CIVIC, PROFESSIO AL A -M COi 1'.-U ITY ACTIVITI ''S: Teenage Volunteer Abbott iorthwestern Hosnital summer 1976 annd 197 Junior Achievement 1977 UI PIS � n Rich fici.: Full -time student junior year Blake High School' OCCUpATIG v : Aide- -Food Service Abbott ivorthwestern Hosp. Daploying firm_, agency Part time Dietary 27th and Chicago, Minneapolis Address* - started 1/ 1/77 Years w/firm/agency Position other work experience (optional) g"7a, qr .CES (opt! ional' Richard I olmberg A. Full i:ame 12 W. 70th Street D. Richfield Tail nE address - Pte+. I':ason Full 11alrle Abbott iprthwestern Hospital CO— name fiu11 Mailing address neighbor ictoj�ni Phone numl -er Director of volunteers Relatioilship 874 -4000 p hone number_ Rel��tior�s'�.ip Phone number Return to: City onager -s Office 6700 Portland Avenue Richfield 55423 Att: Eileen. Anderson APPLICATION FOR CITY OF RICHFIELD f �J • '. ADVISORY COMMITTEE OR COMMISSION AprOINTME t ` 13 1978 NAME Middle Last First S -7L HOME ADDRES , City Zip Code Street No. MAILING ADDRESS (if different from home address) Street No. City Zip Code 63 ' Ca1a 3�u Business PHONE: Home — APPOINTMENT 3 c� APPOINTMENT PREFERENCE: Planning Commission Park and Recreation'Advisory Comm. \; Senior Citizen & Handicapped Advisory Commission Human Rights Commission Civil Service Commission Advisory Board of Health______ Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested, in serving.:.-.. e.A< -s 0�: ;��ev��v CIVIC, PROFESSIONAL AND COMMUNITY.ACTIVITIES: G'Ow..w+u� r ty �� c�;� a �aa•cr� 4)c.ou7- c.14 oq -e-Q Li 4,1T a-o,J A k-0, OCCUPATION:. z7- Emoloying .firm, agency yid. L Address Position i�? Years w /finiVagency 1 "7 Other work experience (optional) REFE NCES (Optional) Full name Relationship .? 3 : ) - �' .�, f., ; r J 23. E 9 9 I. Mailing address Phone number Full name f Relationship r-p L c�b LA 5 Mailing address Phone number Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson APPLICATION FOR CITY OF RICHFIELD ` ADVISORY COMMITTEE OR COMMISSION•APPOINTMENT Spain Susan Christine NAME Last _ First - Middle - HOME ADDRESS_ 6721 16th Ave. S Richfield SS4 ?-1 Street No. City Zip Code MAILING ADDRESS (if different from home address) Street 'No. City Zip Code .PHONE: Home 861 -5119 Business T -Th 474 -8948 APPOINTMENT PREFERENCE: Planning Commission 2 Human Rights Commission Park and Recreation Advisory Comm. Civil "Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of.your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: As a student in my final year ; n T anr1cr•an® Arr -!34 tL'1'tL��fl at t--h University; I have been involved in class projects conGerning nlav, anted as a student designer for a nark in the city of Lino Lakes. I' am currently assisting James Robin with Christian Park. When we first •moved to Richfield the parks were in such a deplorable condition that ea -- tnis situation prompted my return to school. CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: Served as Girl Scout Leader for the last thrre and one half year-.- Gamm.a Sigma Delta and Pi Alpha Xi at the university, . @CCUPATION;. _ Employing .firm, agency Address Position Years w /finrVagency Other work experience (optional) Several student part tune "jobs "in. my f.i &ld- Landscape Architectu3e. REFERENCES (Optional) A. Full name Relationship Mailing address Phone number B. Full name Relationship Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att 'Eileen Anderson Date APPLICATION FOR CITY OF RICHFIELD. COMMITTEE OR COMMISSION APPOI] ADVISORY CO -11,,,•l NAME S CV a v15c�n SGO`l l � �c-� ►� e Sf- Last First Middle HOME ADDRESS G 3.� 13-fk ave So Street No. City Zip Code MAILING ADDRESS (if different from home address) Street No. City Zip Code .PHONE: Home g cJ 0 23e Business- APPOINTMENT PREFERENCE: Planning Commission Human Rights Commission Park and Recreation Advisory Comm._ Civil Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: -f- WAS 6� IC)y{h ��r► -svv� t�v- �"L�� CS� 3c�nr_c c+v� V a'-'Ckv1-k G c7 I lGG SGi�GT� CGv� CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: �! l yUl i OCCUPATION:. Employing firm, agency Ci u eg Addre s s b1 Positio 4-ff Years w /firm/agency 7-- e&n Other `work experience (optional) REFERENCES (Optional) A. Wd 4 Full name Relationship Mailing address Phone number Be Full name Relationship Mailing address C. Full name Mailing address Phone number Relationship Phone number Return to: City Manager's Office 6700- - Portland Avenue Richfield 55423 Att: Eileen Anderson Date -j (A n _ q'I S . APPLICATION FOR CITY OF RICHFIELD - ADVISORY COMMITTEE OR COMMISSION APPOINTMENT NAME VI/L' i m e-3 J 0 O h h e_. Last First Middle HOME ADDRESS �� --} �'1 t,1 e—, �t?. 1 11 S�Ie 2 - Street No. City Zip Code - -- ro" MAILING ADDRESS (if different from home address) J11N -12'978 Street No. City ` r - gip Code PHONE: Home 0 Business APPOINTMENT PREFERENCE: Planning Commission Human Rights Commission Park and Recreation Advisory Comm._ Civil Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: r CIVIC, PROFESSIONAL AND COMMUNITY.ACTIVITIES: r OCCUPATION: Employing .firm, agency Address w. � Position ni c� 2�- '�'" � ears w /fin - /agency pLnoQ Other work experience (optional) ovr -b�. Z3.e.q, Yt .y J i E REFERENCES (Optional) A. t,o r y ,- � Full name elationship Mailing address Phone number B Xr\ rr-N rj\ , Full name rir),k3 r, Mailing address C. Full name Mailing address SS HQ- 3 _$69 -3� 1 Phone number Relationship Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Aft: Eileen Anderson Date.? APPLICATION FOR CITY OF RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOINTMENT Lei%, H. Last First Middle 1 ch�L I d 2 3 HOME ADDRESS Zip Code Street No. City MAILING ADDRESS (if different from home address) Street No City zip Code PHONE: Home Business 571 APPOINTMENT PREFERENCE: Planning Commission Park and Recreation Advisory Comm Senior Citizen & Handicapped Advisory Commission Human Rights commission Civil Servic . e commission Advisory Board of Health Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission/committee and why you are interested in serving: CIVIC, PROFESSIONAL AND COMMUNITYACTIVITIES: -s- Mt, So','thdale -V',7(,'A of' 1-7-ana!� -:i 0-p 2. -,,[at!-on 01-1iL-3:11' -,nd V .7 1 P-d -1-CA Iro, --ra. Rl� chf i e 1 d, -7a, -Lant - 6 2- ent'c-l-'si- .. Z�ic �'-e U- a Yers. 3. Co7i, CIVIC, PROFESSIONAL AND COMMUNITYACTIVITIES: -s- Mt, So','thdale -V',7(,'A of' 1-7-ana!� -:i --.rears. 2. -,,[at!-on 01-1iL-3:11' -,nd V .7 1 P-d -1-CA Iro, --ra. Rl� chf i e 1 d, -7a, -Lant - 6 2- -F -�jc- jeld Eoc'--- U- a Yers. 3. Co c"fi 0 o a C 11 Ri ,3,,-If j, 1,� e, --uc ac 0 Ut i':1 -- r"! UO..: C' -,,---id ATS E�' t 4. �cout-L'w',-c-'-er, Scout Troo-) )34 Ydchl'ield- i OCCUPATION: Employing .firm, agency, ^77" Address Position Years w /firrrVagency a' Other work experience (optional) . REFERENCES (Optional) A. Full name Relationship .... Af Z)O. Mailing address Phone number Full name Relationship Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 5700 Portland Avenue . Richfield 55423 ALL: ' Eileen Anderson Street No. City Zip Code .PHONE: Home Le) — l S c) b Business APPOINTMENT PREFERENCE; Planning Commission X Human Rights Commission Park and Recreation Advisory Comm. Civil Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: F nn, _ ki n _ r) --t • 0 - - - . - - - - t4 cjxi Cn. CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES; '— M c M g 6-K s 1 N es s ANA E T Al A A) C E c0 M"- Z4-J`Zo AJ 04K 6tbVg C &jiY6/ X n/ — L19 lFADF9 , f &tkT 7)ALE yAl <A V2 CC - -0NA-IR SFAJA'TF -bjr7g ZcT 3 7 i�AE PFNAENT -�Fn� tZ CANS OCCUPATION:. Employing .firm, agency C Addre s s C� O E c 8 v�: A) T14 A -✓ e A/C Position ° �'' �'� -T(2 A N A� yST Years .w /fire/ agency ( z Other work experience (optional) Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen-Anderson REFERENCES (Optional) A. S TaVE V LTA//) G R EAJ kZ tF A/ A Full name ��, �?/ 3 ,C / - AVE S,, Relationship ��1- 1 3 5 % Mailing -address _ Phone number Full name AVE so�� Relationship -do�7 Mailing address C.— Phone number Full name 1305 s� vE7 s o Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen-Anderson PLEASE RETURN TO: CITY MANAGER'S OFFICE -6704 PDrt -land- Avenue---. -_ CITY Or RICHFIELD APPLICATION FORM FOR INDIVIDUALS DESIRING TO MUNICIPAL ADVISORY COMMISSIONS QR COr✓LMI S ! c� 1978 9 JJ (( d 4 a f"r mmitta.P_ or commission for which application is being made Planning Commission 2. Name John Manthey 3. Residence address 6344 James Avenue Richfield NFI� No. Street City Phone 4.- Business address Anoka -Hpn 1pp ?i Public S nil ;can• R ^n; na `•'TT H oh SOLOOi T.pgg�r Name of ema:cying age_acy Address Position Held S. Date of birth Dpcpvbor 1946 Month Date Year 6. Local organizational memberships and affiliations: .. C. Briefly discuss aspects of your experience which you believe qualify you for this Municipal Committee and why you are interested in serving. As a Richfield resident for 32 years and as a home owner for the naGt. 21 zrAarrS_el 1have a significant interest-in insuring thA continued the city government will allow this to haonen. As fir. Ax Ari Anca r to -k ^sLa:-v-Al • . - - ,..��.... with city planning and its Affect on the community. I" am very mnch aware of, hat- ypPs of ngs are currently going on in the community and what is nAAded. 8. List the names of three persons who are thoroughly acquainted with your qualir::?tions Name Occupation Address Pi:are _ 2. Lpo Po Ahling ,_-_Zp lie= & gaal x`c * 21 e bls1.9.08-- 3.Daann Wold _ Teacher 9. Signature of applicant Date APPLICATION FOR CITY OF RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOINTMENT NAME_ Middle Last First. to -7 7-1 HOME ADDRESS - Zip Code Street No. City MAILING ADDRESS (if different from home address) City Zip Code Street No. PHONE: Home Business APPOINTMENT PREFERENCE: Planning Commission— Human Rights Commission Park and Recreation Advisory Comm. civil Service Commission�-- Advisory Board of Health,__ Senior Citizen & Handicapped Other Advisory Commission� Briefly discuss aspects of your experience which you believe qualify you for this municipal commission/committee and why you are interested in serving: 7 CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: C-T- 4—iv— -70 ---------- - 0 if') --ltes4im, - - kwrw 1AIW".1- TV -r1f 1�1' 7 CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: C-T- 4—iv— -70 ---------- - 0 if') --ltes4im, - - kwrw OCCUPATION:; � Employing. .firm, agenc Addressit.- '"t��U - Posion tea .fir ency -- - Other work experience (optional) MAO REFERENCES (Optional) A. Full name Relationship Mailing address _ Phone number B. 50 tJt.� `•�i��"' Oa.7 tit+ ®. Full name Relationship Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson rL.WAOL 1- LL Ut{1V TU :.. U1TY MANAUt X , b i UU Portiand APPLICATION FORM FOR INDIVIDUALS DESIRING. 10 SE MUNICIPAL ADVISORY COMMISSIONS OR COMMIT t U IGi1;e �iy iy�� 1� �C I: Committee or commission for which application is being made Senior Citizens /Handicapped Name Inger J Palm - 3. Residence address 7��Z • No. Street Ci y Phone 4. Business address Name of empoying agency Address Position Held -b. Date of birth , L e Month Date Year 6. Local organizational memberships and affiliations: b. C.• 7. Briefly discuss aspects of your experience which you believe qualify you for this Municipal Committee and why you are interested in serving. f /�(f`o� � W ----1- a �✓ I / "t � ��..% Ca�tln � � ! �P ..Si7 /^t/�V fah S ! 'l P r? E'��C.r � 7`' �. %j41 ki cit P 8. List the names of three persons who are thoroughly acquainted with your qualifications Name Occupation Address Phone 1 . %L A1r1 Eel; eS �U�) 0 90� C �iyeh 2 . 0 �t a. Pt- C le 3. �o; S C5eiidt, rsak, G�ta,'rr►.. �G'�% /f'��h� "ca �•P ��rt� ►> 7 �7 ica� ��' S�cS 9. Signature of applicant ti CITY OF RICHFIELD APPLICATION FORM FOR INDIVIDUALS DESIRING (PjSERVE, ON s; , i' �j r�lo j � . MUNICIPAL ADVISORY COMMISSIONS OR COMMITTEES Committee or commission for which application is being madeIdvisory Roard of Health 2. Name Helen L. Curmi ngs 3. Residence address 6301 Lyndale Ave. So., Richfield 866 -4559 No. Street City Phone 4. Business address Veterans s Hospital 5)jth St. P• 43th Ave. So., Rer7i stored Purse . Name of employing agency Address Position Held 5. Date of birth _ 7/30/1914 Month Date Year 6. Local organizational memberships and affiliations: . a. ' ?biro. ii new to -, .-es ac ; b.hinnesota Historical Society c . !'�innesota Archaeological Society 7. Briefly discuss aspects of your experience which you believe qualify you for this. Municipal Committee and why you are interested in serving. I have been ennloyed as a Registered nurse for forty ti-To zrears, recently retired, and have been a resident of Richfield the vast thirteen years, livi= at the above location. 8. List the names of three persons who are thoroughly acquainted with your qualifications Name Occupation Address Phone i. Dolores Sisson iegistered Purse 4309 Bryant Ave. So., 323 -1130 2. Norma Strins-er Registered nurse 5728 45th Ave. So. 727 -2440 3. Theo. H. en Attorne 9. Signature of applicant - 812 Title Ins. Bldg. 332 -3833 t APPLICATION FORM FOR INDIVIDUALS DESIRING T R�1E'_O MUNICIPAL ADVISORY COMMISSIONS OR COMMIT C1ty ;4upco8l 1. Committee . or commission for which application is being made Human Rights Comm. 2. Name Philip Harrison Magnuson 3. Residence address 6837 South Oliver Richfield 861 2647 No. Street City Phone 4. Business address Hennepin - County 9300 Nailer Golden Valley Deputy Sheriff Name of empL,pying agency Address Position Held 5. Date of birth March 15 1948 Month Date Year 6. Local organizational memberships and affiliations: a. r•`n Peace and Police Officers tssc b. Mn Memorial Society c. 7. Briefly discuss aspects of your experience which you believe qualify You. for; ; this Municipal Committee and why you are interested in serving. Associate in Arts Degree in Police Science and Sociology. Bachelor of Arts Degree in Police Science and Applied Psychology. Candidate for the Graduate School of Criminal Justice at the U of M. Four years service with the U.S. Coast Gu -rd, an operation dedicated to the saving of human life and preservation of property. I have been a life long resident of Richfield and know the people and community well. I also read and study extensively the areas of human situations as-well as work with human 8. List the names of three persons who are thoroughly acquainted with your quali:ications dilemma on a daily basis. Name Occupation Address Phone I. _James O'Connell Lumbar Executive 3811 Uicent 521 5426 2. Ms Terry Belford Legal Administrator 1907 Yorkshire 546 1826 3. Rick Meyers Sheriff's Deputy 824 2373 9. Signature of applicant y - -� Date OVIV01_1( ID. APPLICATION FOR CITY OF RICHFIE, —ADVISORY COMMITTEE OR COMMISSION APPOINTMENT NAME Last First Middle HOME ADDRESS 3 Tr�ern on R iCkt i e Ir-I -5642 t3 Street No. tity Zip *Code MAILING ADDRESS (if different from home address) Street No. City Zip Code PHOITIEP: Home -Business' 14- ►,) n sc_-koof APPOINTMENT PREFERENCE: Planning Commission Human Rights Commission Park and Recreation Advisory Comm.. Civil Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission/committee and why you are interested- in serving: L c) n k y) le- V ce 6, 4 k P_ c, u c-- Imo Y-) L), Y-n 0 Y-) Y_ I V- V\j 01 r S I n (COO C V- ( I tr� I (�_, r (--,I I C; N i,` lCC uveL� C L_ 7kt Yn_u n- v S CIVIC, PROFESSIONAL AND COMM UN ITYACTIVITIES: Le-ci ci u e -c Wo Y-y) P Y, Vo pa_rs yy-N er I C Ck V-) le CI e V_ a O Y-) Cat -7;LO-C y- OCCUPATION: Employing ;firm, agency A l Address r00C \A /a E. Ivttnhea►2ol�s Position Years w /firn4/agency Other work experience (optional) - - C j7 /!l Work zr- rZ_ 0 0!7�w,�_ r >D REFERENCES (Optional) A. S-11iJeO vka 0 5 > Pull name r Relationship _ �' Mailing address _ Phone number 1 Full' name Relationship IVlailing address Phone number Cs O I ; r- -P ever � _ lear A e Y - F�_�� -�� Full nam Relationship -7616 S6 C/. O-S�v Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen-Anderson r E• - - � ��iJ' JUG • 3 . JAN 12078 Rit hfield Cif, r n w., , . r j IDL CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 27 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Submit Final Grant Applications On September 12, 1977, the city council authorized the staff to submit preliminary applications for grants to develop trails at the Wood Lake Nature Center, a fishing dock or pier at Taft Park, and tennis courts at Christian Park. These applications were submitted to the Office of Local and Urban Affairs, a section of the State Planning Agency, for Land and Water Conserva- tion Act (LAWCON) monies and matching state grant funds. In November, 1977, the city was notified that funding for the Christian Park tennis court construction was approved, but that final applications must be prepared for the Wood Lake trails and Taft Park fishing dock projects. The Wood Lake Nature Center trail proposal has a total estimated cost of $12,000. If the final application is approved, the LAWCON funding could amount to $6,000 with the state grant assistance providing an additional $4,800. The city would be required to make up the remaining $1200 of the project cost. The Taft Park fishing dock project has an estimated total cost of $10,000, of which $5,000 will be funded through the grant program if the final application is approved. The remaining $5,000 funding for this project would be the responsibility of the city. The city must agree to provide the required snatching funds as part of the final grant application. The grant guidelines also require that the projects for which funding is requested be in accordance with the city's long range capital improvement program. The deadline for submission of the final grant applications is February 10, 1978. It is recommended that the city council adopt the attached resolutions, authorizing submission of final grant applications for these projects and confirming the city's long range commitment to development of the Wood Lake Nature Center and Taft Park. Respectfully su mitted, Wayne S. Burggraaff City Manager cc: Park and Recreation Director Finance Director RESOLUTION NO. RESOLUTION AUTHORIZING FILING Of APPLICATION FOR GRANT-TO DEVELOP OPEN SPACE UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCE FUND WHEREAS, the Land and Water Conservation Fund Act and the State Natural Resources Fund provide for the making of grants to assist local public bodies in the acquisition and development of outdoor recreation projects, and WHEREAS, the City of Richfield desires to develop certain land known as Wood Lake Nature Center, which land is to be held and used for permanent open space, and WHEREAS, Title VI of the Civil Rights Act of 1964 P.L. 88 -354 (1964) and of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 C.F.R. 17, effectuating that title, provides that no person shall be discriminated against because of race, color, or national origin in the use of the land acquired and /or developed, and WHEREAS, it is estimated that the cost of developing said interest(s) shall be $12,000, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota: 1. That an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Land and Water Conservation Fund as amended in 1965 for an amount presently estimated to be $6,000.00, with the understanding that the City of Richfield will pay the balance of the cost from other funds available to it. 2. That an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Natural Resources Fund (Minnesota Laws 1973, Chapter 720, Section 43, Subdivision 2, (g) or (h) for an amount presently estimated to be $4;800.00, with the understanding that the City.of Richfield will pay the balance of the cost from other funds available to it. 3. Tha:`, the City Manager of the City of Richfield is hereby authorized and directed to execute and to file such application with the State of Minnesota Office of Local and Urban Affairs of the State Planning Agency and to provide additional information and to furnish such.. documents as may be required by said Agency, and to execute such contracts as are required by said Agency. 4. That the Park and Recreation Director of the City of Richfield is hereby authorized and directed to act as the authorized correspond- ent of the City of Richfield with regard to said application. 5. That the proposed development is in accordance with plans for the allocation of land for open space uses, and that should said grant be made, the City of Richfield will develop and retain said land for use(s) designated in said application and approved by the Office of Local and Urban Affairs and the Bureau of Outdoor Recreation. 6. That the United States of America and the State of Minnesota be, and they hereby are, assured of full compliancy by.the City of Richfield with the regulations of the Department of the Interior, effectuating Title VI of the Civil Rights Act of 1964. Passed by the city council of the City of Richfield this 23rd day of January, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk RESOLUTION NO. RESOLUTION AUTHORIZING FILING OF APPLICATION FOR'GRANT TO-DEVELOP OPEN SPACE UNDER THE PROVISION OF THE STATE.NATURAL RESOURCE FUND WHEREAS, the State Natural Resources Fund provides for the making of grants to assist local public bodies in the acquisition and development of outdoor recreation projects, and WHEREAS, the City of.Richfield desires to develop certain land known as Taft Park, _which land is to be held and used for permanent open space, and WHEREAS, Title VI of the Civil Rights Act of 1964 P.L. 88 -354 (1964) and of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 C.F.R. 17, effectuating that title, provides that no person shall be discriminated against because of race, color, or national origin in the use of the land acquired and /or developed, and WHEREAS, it is estimated that the cost of developing said interest(s) shall be $10,000.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. That an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Natural Resource Fund (Minnesota Laws 1973, Chapter 720, Section 43, Subdivision 2, par (g) and (h) for an amount presently estimated to be $5,000.00 with the understanding that the City of Richfield will pay the balance of the cost from other funds available to it. 2. That the City Manager of the City of Richfield is hereby authorized. and directed to execute and to file such application with the State of Minnesota Office of Local and Urban Affairs of the State Planning Agency and to provide additional information and to furnish such documents as may be required by said Agency and to execute such contracts as are required by said Agency.- 3. That the Park and Recreation Director of the City of Richfield is hereby authorized and directed to act as the authorized correspondent of the City of Richfield with regard to said application. 4. That the proposed development is in accordance with plans for the allocation of land for open space uses, and that should said grant be made, the City of Richfield will develop and retain said land for use(s) designated in said application and approved by the Office of Local and Urban Affairs. 5. That the United States of America and the State!of,Minnesota be, and they hereby are, assured of full compliance by the City of Richfield with the regulations of the Department of Interior, effectuating Title VI of the Civil Rights Act of 1964. Passed by the city council of the City of Richfield this 23rd day of January, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk RESOLUTION NO. RESOLUTION REAFFIRMING THE WOOD LAKE NATURE CENTER AS PART OF THE CITY OF RICHFIELD LONG RANGE CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Land and Water Conservation Fund Act (LAWCON) and the State Natural Resources Fund provide for grants to assist local public bodies in the acquisition and development of outdoor recreation; and WHEREAS, the Rules and Regulations for LAWCON and the State Natural Resources Fund provide criteria that applications must meet; and WHEREAS, in order for the proposed project to be eligible for approval, there must be proof that it is part of a comprehensive outdoor recreation plan and five year action program (capital improvement); and WHEREAS, the City of Richfield has, since the 1960`s, viewed the Wood Lake Nature Center as a significant activity and facility; and WHEREAS, the City of Richfield continues to perceive the Wood Lake Nature Center as a significant activity and facility and supports continuing and additional improvements to the Center; and WHEREAS, the City of Richfield has included the Wood Lake Nature Center in long range capital improvement programs, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, that the city manager is hereby authorized and directed to forward such long range capital improvement programs to the State of Minnesota, Office of Local and Urban Affairs of the State Planning Agency. Passed by the city council of the City of Richfield this 23rd day of January, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk RESOLUTION NO. RESOLUTION REAFFIRMING TAFT PARK AS PART OF THE CITY OF RICHFIELD LONG RANGE CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Land and Water Conservation Fund Act (LAWCON) and the State Natural Resources Fund provide for grants to assist local public bodies in the acquisition and development of outdoor recreation; and WHEREAS, the Rules .and Regulations for LAWCON and the State Natural Resources Fund provide criteria that applications must meet; and WHEREAS, in order for the proposed project to be eligible for approval, there must be proof that it is part of a comprehensive outdoor recreation plan and five year action program (capital improvement); and WHEREAS, the City of Richfield, since the early 1970's, has viewed Taft Park as a significant activity and facility for all segments and interests of the population; and WHEREAS, the City of Richfield continues to perceive Taft Park as a major and significant activity and facility and supports continuing and additional improvements to the park; and WHEREAS, the City of Richfield has included Taft Park in.long range capital improvement programs, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, that the city manager is hereby authorized and directed to forward such long range capital improvement programs to the State of Minnesota, Office of Local and Urban Affairs of the State Planning Agency. Passed by the city council of the City of Richfield this 23rd day of January,. 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 26 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Request for Authorization to Initiate Eminent Domain Proceedings Since October, 1976, the planning department staff has been working with United National Corporation, owner of the Hub, to obtain easements for utility construction, landscaping, street purposes for a bus turnout, and a- sidewalk pedestrian plaza along the west side of Nicollet Avenue near 66th Street. United National Corporation has agreed, in principle, to grant.these easements. However, various delays have prevented the granting of the easements. Construction of these public improvements in this area is under contract and scheduled to begin in April, 1978. If the easements have not been received by then, construction cannot begin and the city will incur additional costs because of the construction delay. The bus turnout lane on Nicollet Avenue would have to be abandoned and changes would have to be made in construction and place- ment of the traffic control devices at 66th and Nicollet Avenue. Additional costs associated with making these changes would be the obligation of the city. Therefore, it is .recommended that the city council authorize the city manager to.initiate eminent domain proceedings to acquire these easements for tr.3se purposes by adopting the appropriate resolution currently being prepared by the city attorney. Respectfully submitted, Wjl� S- RUA ff& Wayne S. Burggraa City Manager WSB /eja cc: City Attorney Planning and Redevelopment Director AV Condemna+io A M Wdiav\ Curb IAM Ov 11 ........... . . . . . . . . . . Lk W7, 0 RESOLUTION NO. RESOLUTION AUTHORIZING ACQUISITION OF CERTAIN REAL PROPERTY BY EMINENT DOMAIN PROCEEDINGS (Hub Property - Adjacent to Nicollet Avenue) WHEREAS, the City of Richfield, Minnesota, has undertaken a program of public improvements on and adjacent to Nicollet Avenue between 65th and 66th streets; and WHEREAS, such public improvements include improvements to or construction of streets, sidewalks, landscaped areas, bus stops, pedestrian and crosswalk areas and other public amenities; and WHEREAS, in order to construct such improvements, the City Council finds it necessary, proper and expedient in the interest of the public health, convenience and general welfare of the citizens of the City of Richfield, for the City to acquire the easement hereinafter described for the public purposes hereinafter set forth; and WHEREAS, in order to expedite the making of such improve- ments it is necessary and in the public interest that title to and possession of such property be acquired before the filing of an award by court appointed commissioners, NOW THEREFORE, be it resolved by the City Council of the City of Richfield, Minnesota: The City Manager, City Attorney and other appropriate officials are hereby authorized and directed to commence and prosecute eminent domain proceedings to acquire a perpetual easement over, under, upon and across the following - described property, to-wit:. That part of Block 2, Richfield _Plaza described as follows: Beginning at a point on the south line of said Block 2, distant 20.00 feet westerly from the southeast corner thereof; thence northerly 200.00 feet parallel with the east line of said Lot 2; thence northwesterly deflecting to the left 45 degrees 00 minutes, a distance of 33.5 feet; thence northeasterly deflecting to the right 90 degrees 00 minutes, a distance of 90.57 feet to a line 15.00 feet west of and parallel with the east line of said Lot 2; thence northerly along said parallel line to the north line of said Lot 2 and there terminating. Such easement shall be for street, sidewalk, landscaping, bus stop, pedestrian and crosswalk areas and related public amenities. In the prosecution of such proceedings, such officials are authorized and directed to take such actions as are necessary to acquire title and possession to such easement at the earliest date that this may be accomplished under applicable law. f. r r CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 25 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject; Transfer from 1978 General Fund Budget to City Project Budgets Last fall, the city council authorized the city manager to apply to Hennepin County for special project funding through the Comprehensive Employ- ment and Training Act. The special projects we applied for which were approved were a community outreach program, and special educational programs at the Wood Lake Nature Center. Both of these projects will provide services not presently provided by the city, while enabling us to undertake such program improvements without significant expenditure of city monies. However, it is necessary for the city council to approve transfer of funds from the 1978 general fund budget to the special project accounts so that we may provide the city matching funds that are required under the CETA program. Community Outreach The community outreach proposal includes three components, to identify, assist, and inform elderly and handicapped Richfield residents of available community resources; to offer crime prevention assessment and education to these persons; and to provide limited tra-lisportation services for the elderly and handicapped. The grant proposal approved by the county provides total funding for this project in the amount of $55,928, with CETA funding $37,898, and the city's share to be $18,030. The city's matching funds are primarily to provide materials and supplies to support the basic program activity, while the CETA funds will support the cost of employees administering the program. The community outreach project will employ three people. The city funds will also be used to lease a van and equip it to transport handicapped persons. The estimated $6300 cost of leasing and equipping the van is included in the $18-, 030 city funding for this project Council Letter No. 25 -2- January 23, 1978 Wood Lake Special Program The special CETA project which was approved for the Wood Lake Nature Center is to develop self-guiding tours and other public information and education improvements at the Wood Lake Nature Center. This project will employ two people, with CETA funding of $25,248. The city's matching funds for this project is $2,152, making the total cost of the project equal to $27,400. The city's share for this project will also be used to provide supplies and materials necessary for implementing this program. Attached to this councia letter is a resolution providing for a transfer of appropriations from the 1978 general fund contingency budget_to the special project accounts for these two CETA projects. The total amount to be transferred from the general fund is $20,182, the amount of the city's required "match" for the CETA funds. It is recommended that the city council adopt this resolution providing for transfer of appropriations from the 1978 general fund contingency account to the CETA special project accounts. Respectfully submitted, Wayne S. Burggraaff City Manager WSB /eja cc Finance Director Personnel Director Park and Recreation Director RESOLUTION NO. RESOLUTION OF TRANSFERANCE. FROM THE 19*/d CONTINGENCY OF THE GENERAL FUND TO THE UNALLOCATED TRANSFER OUT ACCOUNT WHEREAS, Resolution No. 5770 appropriated funds for each department of the City of Richfield for the year 197.ts, and WHEREAS, a contingency appropriation is needed in the general fund for various purposes including unforeseen program costs, and WHEREAS, the City of Richfield has received CETA Title VI Special Project funds for new community service activities which had not been anticipated in the preparation of the 197tt budget, and WHEREAS, it is determined necessary to adjust the 1978 budget $20, lb2 to cover costs associated with the programs, but that are not eligible for CE TA funding, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota, that the sum of $20, 1b2 be transferred from the 197ts contingency of the general fund to the unallocated transfer out account as follows: TRANSFER OUT ACCOUNT Fund 204 City Project 722 Community Outreach $18,030 Fund 205 City Project 723 Wood Lake Special Program 2,152 TOTAL 1978 Contingency Decrease $20,182 Passed by the City Council of the City of Richfield this 23rd day of January, 1978. ATTEST: Thomas J- Moran City Clerk Loren L. Law Mayor CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 24 Agenda .January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Negotiate Tentative Agreement With Golf Course Architect The purpose of this council letter is to recommend that the city manager be authorized to interview golf course architects and prepare a recommendation to the city council including a tentative agreement for golf course architectural services. The proposed agreement would be submitted to the city council for consideration during the month of March. Following the receipt of an acceptable noise variance from the PCA late last summer, we have been discussing the land area which the MAC would be able to allow for golf course uses. As you know, our goal has been to obtain sufficient land in the appropriate configuration to permit construction of a 27 hole golf course system which would also include a driving range. Moreover, if land-area permits, we would like to include two or more tennis courts as part of this overall project. The golf course itself would include a short executive nine hole course and a regulation 18 hole course. Before we can begin a formal preliminary design for this project, it is necessary for us to negotiate a mutually agreeable lease with the MAC. In addition, the MAC must obtain approval from the Federal Aviation Agency and the Metropolitan Council. Both the Federal Aviation Agency and the Metropolitan Council have previously approved a golf course in this general area, but in view of the time which has gone by since the earlier approvals, the matter must be resubmitted for consideration. We anticipate the reaction of the Metropolitan Council will be substantially the same as it was several years ago. However, indications are that the Federal Aviation Agency has become increasingly concerned about granting approval for such non - airport related uses on airport property and may require substantial information before reaching a decision. In our contacts and discussions with MAC. staff personnel, we have tenta- tively determined that there are large portions of the land which we require for a golf course which could more than likely be included in a long term lease document which would provide reasonable protection for the city's investment. Council Letter No. 24 -2- January 23, 1978 .On the other hand, there are certain smaller land areas which we desirably require and for which the MAC staff is reluctant to - propose.normal long term lease arrangements. However, it is conceivable._ that a lease could be negotiated which would provide the city with reasonable protection for our investment for the bulk of the project and somewhat different and more limited protection on certain small areas of the land that we might lease. We have a potential need to develop some limited golf course design in- formation which may be required for FFA approval. In addition, it will be necessary for us to develop several alternative layout possibilities as we proceed with the negotiation of the lease so as to minimize risk to the city and the impact of any golf course reconstruction caused by a retaking of portions of the land at some future date. As part of our preparation for our noise variance request, we did have one golf course consultant prepare a very tentative layout and design. That was done simply for the purpose of supplying the PCA and our noise consultant with illustra- tive information which they could use in their work. Now as we move further along on this project, it is important .that the architectural firm we select to do additional feasibility design work also be the firm that ultimately does the formal preliminary and final design of the course. It is not desirable or realistic to use one architect to do some very preliminary feasibility work and then possibly choose another firm to do the final design work since the preliminary feasibility designs which may be related to the lease will most certainly have an impact on final design limitations. Therefore, it is recommended that the city council authorize the city manager to interview qualified golf course architects and make a recommendation to the . city council on the selection and tentative agreement for such an architect. The agreement would contain at least two parts. The first part would be for the pre - ,liminary feasibility work required now, with the second part being for the design of the golf course. At this point the commitment of the city would be limited to the initial feasibility work. Respectfully submitted, Wayne S. BurggraO City Manager WSB /e j a cc; City Attorney Finance Director Park and Recreation Director "y CITY OF RICHFIELD, MINNESOTA / Office of City Manager Council Letter No. 23 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Enter Into Membership With LOGIS The purpose of this council letter is to recommend city council approval of a joint powers agreement with LOGIS to perform utility billing services for the City of Richfield. On December 12, 1977 the city council approved a five -year lease with Four phase Systems, Inc, to provide new data processing equipment. That proposal together with the estimated adjusters operating budget included only limited use of LOGIS for utility billing and design of a new program for liquor store inventory control and described in Council Letter No. 368 -1977 of which a copy is attached. In order to use the LOGIS program, it is necessary for the city council to authorize the mayor and city manager to execute a LOGIS joint powers agreement, providing for the city to become a member of the LOGIS organization. It is recomm- ended that the City of Richfield join LOGIS as an operating associate member. Such a membership would enable us to use the LOGIS computer system and programs, but would provide us with no voting rights on the executive board. The joint powers agreement requires that we designate a representative to LOGIS, and it is recomm- ended that the ' city council designate the city manager as Richfield's director, and the finance director as Richfield's alternate director, to LOGIS. LOGIS presently has a grant that covers the administrative overhead cost of membership during the first twelve months participation of a new member. It is recommended that we request LOGIS to accept our membership contingent upon receiving such .a grant to administer the first year's membership for the City of .Richfield. The anticipated annual cost of using the LOGIS program to process and prepare' Richfield utility bills is approximately $12,000. Council Letter No. 23 -2- January 23, 1978 It is recommended that the city council authorize the mayor and city manager to execute the joint powers agreement authorizing the City of Richfield to become an associate member of LOGIS. Respectfully submitted, Wayne S. Burggraaff City Manager x WSB /eja cc: Finance Director 1 RESOLUTION N0. I A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO SECURE LOCAL GOVERNMENT.INFORMATION SYSTEMS (LOGIS) AND APPOINTMENT OF THE CITY MANAGER AS DIRECTOR AND l THE FINANCE DIRECTOR AS ALTERNATE DIRECTOR WHEREAS, the Local Government Information Systems (LOGIS) exists to provide for an organization through which the parties may jointly and cooperatively provide for the establishment, operation and maintenance of data processing facilities and management information systems for the use and benefit of the parties; and WHEREAS, the City Council deems it proper and in the public interest to revise and modify the accounting system of the City of Richfield; and WHEREAS, it is deemed in the interest of the citizens of the City of Richfield that Richfield participate in Local Government Information Systems as an operating associate member to improve the accounting service of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield- that the Mayor and City Manager be and the same are, hereby authorized to secure the Local Government Information Systems (LOGIS) Joint and Cooperative Agreement on the behalf of the City of Richfield; and BE IT FURTHER RESOLVED that the City Manager be appointed Director and the Finance Director, Alternate Director, in accordance with the provisions of the agreement. Passed by the City Council of the City of Richfield this 23rd day of January, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 368 Agenda December 12, 1977 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Authorization to Enter Into Lease Agreement for Data Processing Equipment Late this summer the city received bids for the leasing of data processing equipment. These bids were received following the completion of a needs study and the development of specifications which would result in the submission of the greatest number of competitive bids. On September 26, 1977 the city council concurred with the city manager's recommendation and.rejected all bids that had been received inasmuch as none of the bidders completely met all of the specifications. The city council then authorized the city manager to enter into negotiations with Four -Phase Systems Inc. to develop a final agreement for a five year lease of computer equipment. At the September 26, 1977 city council meeting the city council requested information on Four -Phase Systems, Inc. In response to that request, an August, 1977 analysis of Four -Phase Systems, Inc. is attached for your review. Four - Phase Systems, Inc. did submit the most desirable proposal to the city and the lease which has been negotiated incorporates the basic Four - Phase Systems, Inc. proposal. The lease document itself is a detailed and complicated document. It has been closely reviewed by the finance director, our consultant, the city attorney and myself and is available in the city manager's office for review. Briefly, the agreement provides that the city will lease central data processing equipment and. ancillary hardware at a monthly cost of $2,469, compared to our current monthly equipment cost of $2, 536. The agreement provides for a lease /purchase credit to be accumulated during the five -year lease period. Exhibit A, prepared by our consultant, summarizes the factors to be considered in exercising the purchase option. Council Letter No. 68 -3- December 12, 1977 While the monthly lease cost of the new equipment will be slightly less than existing equipment, the advantages of the new equipment will be very significant. The present system is a card - oriented system capable only of sequential processing. The proposed system will include-remote entry terminals providing for batch processing as well as random access of information. This system will provide several major improvements over the current system, including: 1. A computer memory capacity of eight times the current system 2. Central processor speed about 20 times that of the current systems 3. Remote terminal access to the system, expediting file maintenance activities 4. Communication capability for interfacing with other types of computers and terminals We have spent considerable time developing a schedule to cover conversion from our existing data processing system to the new Four -Phase System. Exhibit B is a summary of the work which will be necessary to convert from the existing system to the new one. You will note that while delivery of the new equipment will not occur until approximately 8 months after the lease is executed, the intervening months will be used advantageously to w ork on the conversion. In addition to the work program shown on Exhibit B, we have also developed estimated operating budgets for the years 1978 -79 which include the additional expense of converstion and partial participation in Logis. These operating budget estimates together with a comparison of estimated 1977 costs are shown on Exhibit C. In- addition to developing the final lease agreement and the anticipated conversion schedule, we have also spent considerable time evaluating our possible participation in the Logis program. We have developed the following conclusions: 1. It would not be beneficial for the city to be fully dependent on the Logis system at the present time, inasmuch as Logis could not currently meet all of our requirements. 2. In many instances the Logis System is currently more advanced than our existing data processing system, i.e. , Logis provides for random access of information while we do not currently have that capability. In these cases we have concluded that otrr new equipment will make it possible for us to develop these capabilities and ultimately provide them at a cost similar to or less than, the Logis cost. Therefore, it is advantageous for the city and provides greater flexibility for the city to provide these services with our own leased-- equipment. 3. It is advantageous for the city to make partial use of the Logis system. This partial use is incorporated in our conversion Council Letter No. 368 -3- Agenda December 12, 1977 scheduling and costs and relates primarily to use of the Logis utility billing system. Use of Logis for this purpose will cut down on the time required for full conversion of our system and will provide our personnel with advance training in use of our new system. In addition Logis has just recently received a grant to develop a new liquor store inventory system. The development of this system will probably take several years but since there is virtually no cost to the city, it is- extremely desirable for Richfield as one of the largest retail liquor operations to participate in the development of this new program. 4. Logis will also be developing over the next five years and it is con- ceivable that five years from now it could be advantageous for the city to become a full participant in Logis. Therefore, the city should carefully evaluate its future near the end of the five year Four -Phase Systems, Inc. lease to determine whether the city should exercise the purchase option; continue leasing or enter into a more complete operating arrangement with Logis. In summary, it appears that approval of the Four -Phase Systems, Inc. five year lease and very limited use of Logis is the best alternative to the city in terms of providing data processing services for the foreseeable future. Therefore, it is recommended that the city council approve a five -year .lease with Four -Phase Systems, Inc. and authorize the Mayor and City Manager to execute the contract documents. Respectfully submitted, Wayne S. Burggraaff City Manager WSB /eja cc: Finance Director City Attorney Fx1•, i 6*,+- T7 ' November 23, 1977 Mr. Thomas•J. Moran City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423 Dear. Mr -. Moran, This letter outlines the purchase options for the Four Phase Systems Computer and the effects of purchasing the computer at the beginning versus purchasing it at the end of the proposed five year lease. The estimates are based on the proposed system configuration which has a monthly lease cost over a five year period of $2469, a purchase price of $139,000 and a monthly maintenance charge for purchased equipment of $701 per month. The maintenance charge is included in the monthly lease charge. The purchase option arrangement offered by Four Phase Systems has the following basis: 1. Forty percent (40 %) of the rental charges for the first year can be applied to purchase. 2.. Fifty percent (50 %) of the rental charges for the second year can be applied.. 3. Sixty percent (Go%) of the rental charges for the remainder of.the lease can be applied. 4. The total purchase credits cannot exceed eighty percent (80 %) of the purchase price. Thus purchase credits would develop as follows: 51.20 1. First year at 40% $ 2. second year at 50% 14,814.00 3. Remaining 3 years @ 60% ($17.776.80 per year) 53,330.40 TOTAL $ 79;995.60 Subtracting the purchase credits from the purchase price leaves $59,004.40 - - the price at which the system can be purchased at the end of five years. III comparing an initial purchase against the lease, the following approach was used to determine the length of time which the City would have to keep the purchased system.before benefiting from the purchase. November 23, 1977 Continued page 2 1. The cost of maintenance was subtracted; -.from the lease pr'i6e to yield the amount of lease to pro -rate against the purchase (since maintenance will be needed in any event). Thus yielding $2469 less..$701,= .$1768. 2.• Determining the length of time to reach purchase bene- fits = $139,000 - $1768 78.6 months. This is without considering the interest which $139, -00.0 might have yielded over a 78 month period. Considering interest, the total period could extend by an additional 24 months, or more. Thus the payoff period is somewhere between 6 1/2 to 8 1/2 years. Applying a similar approach to the remaining amount at the end of . ' five years results in a payoff period of 33.37 months (2.8 years) without interest or approximately 3.2 years with interest (or a total of 8.2 years). Thus considering interest, there does not appear to be any advantage in purchasing the system at the beginning rather than at the end of five years. Dependent on the interest rate attainable. Not considering interest, purchase at the beginning would save approximately 15 months of payments at $1768 per month, or $26,520. At best the savings of $26,520 represents the difference in the two approaches, but also the initial purchase would reduce the City's prospects for substituting equipment during the lease and for replacement of the equipment at the end of the lease. Another potential:. advantage of a purchase at the beginning is that . "there would be some salvage value at the end of the five year period if the system were to be sold at that point. Sincerely, Dewey M. lbers 41, r` o, ra N IY w C13 X W O z Q W F Q Q aV -Jo 0- _ z O O F- F- J N W Q l7 J a J N Q If N N Q H N 177 QNU' i- WZ� { Z►+fYIY t war IL 0NNZzp N X W Q � Q N N p U uuua amuc w X �x O 'I a t W I 1 It ':X; I a x 1 'x: ii x ' '' w a 1 `x ,x 1 co U d x, t 1' ri i U q 0% 0 x'x X: 7C ,, I ' t I ( p' i Z ! J w . N w u°., 1 Z O i w LL O Z g R ZN. Ja VN Z:, d QU� wd WN• tilM V rdz -0Z g. x • Z u0Of N H iJJ zr- a }H Z \% >- 2' qQ NF - =tt!\ ••• p -1 Z N U r Z� rYr Z Z'Z OH}w NN}- Ovate �. W V pooa Maas Woo }> d QarNz av� FW >Fw-O W dW> ww drH> NY \.J, luawwo aH�NaLY% lWaE �YIrl1 ?N�NZ NQ.J.p .aF�- HN 2: L pZ w n> -p QNo � N Z Z N ppcl J 7 Q,L N V dQ( W > -QCLN r '0 d H wMl Off' > �N.JH UQx 1 0- KI�,IILN nwaC J [WWC> QQJ W VOr N d H.JOQMiYJ d L! JOU- •' ltl w 4 >O >�O tr W" 4 L U r C O �tY W.+ U 0 > J Z lr O F- >> W W O Q U l) Z Z 0 J Ill CC H L; .J z Ut CL r 7_ 3 Ji 1 Z 4 O T W O U1 0. �. W p ooc.W e? _� (L W 400°- ac ou u.o -; i i' ~ai Y, In 'o Iti aD 0+ O '� N M d In 'O h A O O -� N M M 1 N 'O .+ .•+ .+ + + N N N N N N N N N If N N Q H N 177 QNU' i- WZ� { Z►+fYIY t war IL 0NNZzp N X W Q � Q N N p U uuua amuc BATA PROCESSING COST PROJECTION EXHIBIT C ALL TRAINING WILL BE LOCAL WITH NO CHARGES FOR TUITION OR MANUALS. A = REMOVE 2 KEYPUNCHES. B = PURCHASE 2 DISK PACKS AND MAGNETIC TAPES AND ASSESSORIES. C =.PURCHASE PUNCHED PAPER TAPE READER. D = PURCHASE PUNCHED PAPER TAPE HANDLING SYSTEM, WINDER, SPLICER, ETC. E = CONSULTANT FEES. F = MILEAGE, PARKING MISC. EXPENSE FOR CONVERSION PROGRAMMING. G- ELECTRICAL AND OTHER PHYSICAL SITE PREPARATIONS FOR FOUR -PHASE COMPUTER. H = FREIGHT CHARGES 360/20 REMOVE AND FOUR -PHASE INSTALL. I = DISK PACK, MAGNETIC TAPES. TIOTAL 115,209 10,708 11,273 10,858 10,918 10,883 10,833 10,933 10,898 12,883 14,207 12,407 :.0,191 136,992 11,313 10,963 10,963 10,963 10,963 10,963 1.0,963 10,963 10,963 10,963 10,963 10,963 131,906 I N - H O U S E F L O G I S (UTILITY BILLING ONLY) PERSONNEL N.C.R. LOGIS ' b OTHER IBM/DEC.DATA FOUR_. OTHER PROCESSING CHARGES NORMAL COMPUTER £ PHASE CAPITAL- CONVERSION Ct -ARGE TO WATER/ M.0NTH COSTS K.P.RENTAL. RENTAL__ OUTLAY COSTS .LIQUOR SEWER 1977 73,779 29,059 - 366 4613(E) 7392 6523 2456 530 1199 ,/ 6523 2456 550(B) 545 1199 i f 6523 2536 25(F) 575 1199 fL 6523 2536 25 635 1199 6523 2536 25 600 1199 JNE 6523 2536 25 550 1199 JULY 6523 2536 25 650 1199 AUG. •6523 2536 25 615 1199 SEPT. 6523 2536 1400(C) 650(G) 575 1199 OCT. 6523 2216(A) 2469 400(D) 1400(H) 1199 Nov. 6523 2216 2469 1199 DEC. 6523 2469 1199 78,276 27,096 7407 2350 2200 5275 14,388 1 079 ; Q. 6892 2469 350(I) 1602 6892 2469 1602 _3. MARCH 6892 2469 1602 APRIL 6892 .2469 1602 MAY 6892 2469 1602 JUNE 6892 2469 1602 JULY 6892 2469 1602 AUG. 6892 2469 1602 SEPT. 6892 2469 1602 OCT. r 6892 2469 1602 NOV. 6892 2469 1602 DEC. 6892 2469 1602 82,704 29,628 350 19,224 ALL TRAINING WILL BE LOCAL WITH NO CHARGES FOR TUITION OR MANUALS. A = REMOVE 2 KEYPUNCHES. B = PURCHASE 2 DISK PACKS AND MAGNETIC TAPES AND ASSESSORIES. C =.PURCHASE PUNCHED PAPER TAPE READER. D = PURCHASE PUNCHED PAPER TAPE HANDLING SYSTEM, WINDER, SPLICER, ETC. E = CONSULTANT FEES. F = MILEAGE, PARKING MISC. EXPENSE FOR CONVERSION PROGRAMMING. G- ELECTRICAL AND OTHER PHYSICAL SITE PREPARATIONS FOR FOUR -PHASE COMPUTER. H = FREIGHT CHARGES 360/20 REMOVE AND FOUR -PHASE INSTALL. I = DISK PACK, MAGNETIC TAPES. TIOTAL 115,209 10,708 11,273 10,858 10,918 10,883 10,833 10,933 10,898 12,883 14,207 12,407 :.0,191 136,992 11,313 10,963 10,963 10,963 10,963 10,963 1.0,963 10,963 10,963 10,963 10,963 10,963 131,906 CITY OF RICHFIELD, MINNESOTA c 'Y Office of City Manager Council Letter No. 21 • Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: 1978 Contingency Fund Transfers The purpose of this council letter is to recommend adoption of the attached resolution which will transfer funds from the unallocated contingency to operating . budget activities in the general fund. The transfers reflect implementation of previous actions taken by the city. They are as follows: 1. On December 27, 1977 the city council approved the bid for 1978 insurance coverage and authorized preparation of a transfer resolution to cover the amount by which the bid exceeded general fund insurance appropriations. The attached resolution includes $30,541 for insurance premium purposes 2. On September 12, 1977 the city council approved a 1977 labor agreement with Local 1215. Since the proposed 1978 budget. had been prepared prior to that time, it contained only 1976 salary rates for employees represented by Local 1215. There - fore, the attached resolution includes $28,492 to increase the. fire division salary appropriation from a 1976 salary base to a 1977 salary base 3. On December 27, 1977 the city council.adopted the 1978 manage- ment pay plan and on January 9, 1975 established 1978 compen- sation for the city manager. This resolution includes $29;317 to cover the costs of those actions. In summary, it is recommended that the city council adopt the. attached contingency resolution providing for a total $88,350 transfer. Respectfully submitted, Wayne S. Burggraaff City Manager cc: Finance Director Administratave Assistant Dercnnnai Tlirantnr RESOLUTION NO. RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATIONS FROM THE 1978 CONTINGENCY ACCOUNT TO VARIOUS DEPARTMENTS WHEREAS, Resolution No. 5770 appropriated funds for each department of the City for the year 1978; and WHEREAS, a contingency appropriation was made in the General Fund for various purposes, including the 1978 salary adjustments and the related fringe benefit contributions; and ' WHEREAS, Resolutions 5841 and 5847 established the 1978 pay plans for the City Manager and certain management - positions and it is hereby determined necessary to adjust the 1978 budget appropriation $29,317 to reflect adjust- ments required by these resolutions; and WHEREAS, the 1978 budget was prepared using the 1976 pay plan of the Fire Fighters Local 1215 and Resolution No. 5784 established a 1977 pay plan for Fire Fighters Local 1215 and it is hereby determined necessary to adjust the 1978 budget appropriation $28,492 for 1978 calendar year at 1977 rates, and WHEREAS, on December 27, 1977 the city council approved bids for 1978 insurance coverage and it is hereby determined necessary to adjust the 1978 budget appropriation $30,541 to cover these insurance premium costs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the sum of $88,350 be transferred from the 1978 Contingency of the General Fund to the following departments: Department Mayor - Council Executive Finance Legal Planning Public Safety Public Works Health Parks and Recreation 'Unallocated Amount $ 126 Increase 5,337 Increase 5,134 Increase 373 Increase 3,772 Increase 57,603 Increase 4,209 Increase 1,941 Increase 9,904 Increase 49 Decrease Total Contingency Appropriation $88-350 Decrease Passed by the City Council of the City of Richfield this 23rd day of January, 1978. ATTEST: Thomas J. Moran City Clerk Loren L. Law Mayor r CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 22 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject; Purchases in Excess of $1, 000 �J Chapter 6, Section 6.05 of the city charter stipulates that the city council must approve purchases of merchandise, materials, equipment or construction when the amount exceeds $1,000. There are two such items on the city council agenda of January 23, 1978. Fertilizer The Hennepin County Cooperative Purchasing Organization has received bids for fertilizer, which the park and recreation department uses. in maintaining park areas, and especially balifields. Funds are provided in the 1978 park maintenance budget for purchase of fertilizer. It is recommended that the city council approve the purchase in excess of $1,000 in the amount of $1,040.20 for the purchase of fertilizer to be used in the park maintenance program. Radio Equipment 1976 public safety department budget provides funds for the purchase of scanning radio monitors to be installed in all police fleet vehicles These monitors will be compatible with the other public safety radio equipment presently leased through Hennepin County, and will enable police personnel to monitor the frequencies of surrounding law enforcement agencies as well as our own fire and public works radio frequencies. These radios will provide more flexibility in our public safety communication system by assuring that our officers are kept informed about public safety related incidents occurring within our immediate geographical area. The public safety department has obtained quotations for this radio equip- ment from four suppliers. The lowest bid was.received from Electronic Center, Inc. of Minneapolis, in the amount of $3,650.10. It is the recommendation of the public safety director, in which I concur, that the council authorize this purchase in excess of $1,000 for public safety radio equipment, in the amount of $3,650.10. Council Letter No. 22 $2- January 23, 1978 It is recommended that the city council approve' the purchase of fertilizer in the amount of $1, 040.10 and radio equipment for the public safety depart- ment in the amount of $3, 650.10. Respectfully submitted, Wayne S. Burggraaff_ City Manager WSB /eja cc: Park and Recreation Director Public Safety Director Finance Director 161 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 20 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Moratorium on the Filling of Vacancies During the 1977 budget hearings, the city council established a moratorium on the filling of full'time position vacancies This letter is to request that the moratorium be lifted to permit the filling of the following full time positions: 1. Public Safety Dispatcher -- This vacancy is the result of a resignation effective January 27, 1978. As you are aware, , the public safety dispatcher's position is one of the most crucial within the public safety department. 2. Secretary I -- The current incumbent in this position is secretary to the public works director and will be retiring effective March 10, 1978. This position is responsible for providing clerical support, to the public works director. 3. Clerk Typist II -- This position is responsible for preparing and maintaining the liquor store cash receipts as well as providing general assistance in accounts payable. This vacancy resulted from an internal transfer. 4. Housing Redevelopment Specialist -- This vacancy is a result of a resignation effective January 27, 1978. This position is responsible for coordinating and implementing the HRA redevelopment and housing programs. These positions are fully funded in the 1978 budget and it is recommended that this moratorium be lifted to permit the filling of these vacancies. Respectfully submitted, aynb- S.4 urggraaff City Manager cc: Personnel Director Public Safety Director Public Works Director Finance Director C. T)irne tnr CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 19 Agenda January 23, 197 8 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Request for Zoning District Change, 7344 Cedar Avenue Second Reading At the December 12, 1977 city council meeting, the city council gave first reading consideration to a zoning ordinance amendment which would change the zoning for property located at 7344 Cedar Avenue from residential (R) and multi - residential (MP) to neighborhood business (C -1). Council members may recall that the rezoning was requested to allow conversion of an existing single family residence at that location into- offices for a real estate company, construction company and service- station. The rezoning request was filed by Mr. Robert A. Williams, of Geraldine Investments. The second hearing on the zoning district change is scheduled for the January 23, 1978 city council meeting. After the public hearing, it is recommended that the city council adopt the attached ordinance amendment, thereby approving a zoning district change for 7344 Cedar Avenue from single family residential (R) and multi- family residential (MR) to neighborhood business (C -1). Respectfully submitted, Wayne S. Burggraaff City Manager WSB /e j a cc: Planning and Redevelopment Director Public Works Director AMENDMENT TO APPENDIX C OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD, MINNESOTA CITY OF RICHFIELD DOES ORDAIN: Appendix C of the Ordinance Code of the City of Richfield, Minnesota defining the boundaries of the various zoning districts of the City enumerated in Chapter III., Part IV, Section 3.28, Subdivision 2 of such code is hereby amended in the following respects: 1. Appendix C, Section 4 is amended by amending Paragraph (98) thereof to read as follows: "(98) The north [545.171 465 feet of Outlot 1 of Evergreen Gardens 2nd Addition." 2. Appendix C, Section 2 is amended by adding after Paragraph ( 20) . the following new paragraph: "(21) Outlot 1, of Evergreen Gardens 2nd Addition except for the North 465 feet thereof." Passed by the City Council of the City of Richfield, Minnesota this day of 1978. Loren .Law, Mayor ATTEST ~Tom Moran, City Clerk JAN 11 1978 City of Ricatlem CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 18 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Appeal of Fire Inspection Inspection Compliance Notice On December 12, 1977, the fire chief issued an order to the Canteen Company, 6310 Penn Avenue, requiring the installation of certain fire protection equipment. Under terms of Richfield City Ordinance, the Canteen Company has filed a notice of intent to appeal this order before the city council, acting as the Board of Building, Health and Fire Appeals. The hearing on this appeal has been scheduled for:the regular council meeting of January 23, 1978. The order issued to the Canteen Company to install fire protection equipment is based on Richfield Ordinance 3.09, which adopts by reference the fire prevention code of the American Insurance Association, 1965 edition. The public safety department has attempted to negotiate with the Canteen Company over several years for compliance with these fire protection requirem nts. In March, 1976, the company indicated an intent to install the required .fire protection system. However, this installation was not accomplished, and the company has subsequently indicated an intent not to install the system. A copy of the December 12, 1977 order mandating installation of the fire protection system, the notice of appeal filed by the Canteen Company, and a memorandum describing the history of this order as it applies to the Canteen Company, is attached for council review. Respectfully submitted, W14 Wayne S. Burggraaff City Manager cc: City Attorney Public Safety Director W SB /e j a M d' L L cc O. td' i i I s • OW L O CL O O h to December 12, 1977 Mr. Lee Johnson Canteen Company 6310 Penn Avenue South Richfield, Minnesota 55423 Dear Mr. Johnson: You are hereby notified that the building occupied by the Canteen Company, 6310 Penn Avenue South, Richfield, Minnesota has been found to be deficient of the required fire protection equipment. Specifically, a building of this size, type of construction and occupancy must have installed an automatic fire extinguishing system. You are referred to Richfield ordinance 3.09, the Fire Prevention Code, article 1, sections 1.1, 1.5f., article 14, section 14.2. In view of this writer's responsibilities as stated in the above mentioned ordinance and code, you are herewith ordered to install an approved and adequate automatic fire sprinkler system not later than 45 days after receipt of this letter. If the ordered system is not completed, or at least well under. way within that time, the above mentioned property W -ill be designated as unfit for occupancy and an order will be issued to vacate the property, violation of such an order is a misdemeanor. You are further advised that certain appeal rights exist. You may within 15 days of the receipt of this order appeal, to the Board of Building, Health and Fire Appeals, by filing written notice with the city clerk. Very truly yours, t ♦s Richard L. Simpson, Fire Chief Fire Division Public Safety Department cc: John Dean Tom Morgan RS:ah telephone: 669 -762' 16129 an QquO Q:ap ;.v-;V ,".r. The Canteen Company 6310 Penn Avenue South Richfield, Minnesota City Council Board of Building, Health and Fire Appeals C/o Thomas Moran, City Clerk 6700 Portland Avenue South Richfield, Minnesota 55423 December 23, 1977 Dear Sirs: The Fire Chief for the city of Richfield served notice upon the Canteen Company in a letter dated December 12, 1977 that its building was in violation of Richfield ordinance 3.09, the Fire Prevention Code,.article 1, sections 1.1, 1.5f, article 14, section 14.2. Further, the Canteen Company was ordered to remedy the alleged deficiency within 45 days or have the property designated.unfit.for occupancy. The Canteen Company hereby files its notice of appeal of this order and demands that it be allowed to fully exercise all right of appeal. lap Y r CITY OF RICHFIELD, MINNESOTA Inter - Office Memorandum DATE 1/5/78 TO Joyce Wilde, Administrative Assistant FROM R. L. Simpson, Fire Chief SUBJECT CANTEEN COMPANY This structure was built in three different stages at three different times. The first section (1i story in height) was constructed in 1958. It consisted of one building of approxi- mately 12,150 square feet. The second section was built in 1966 comprising 12,070 square feet. Both of these buildings were joined together to make one building of 24,220 square feet of unprotected construction. In 1969 a third addition was added to the existing building. This was a garage area of 11,040 square feet. At this time the building is classed as being of Type IV unpro- tected construction of 35,260 square feet situated in Fire Zone I. This type of building is not allowable in Fire Zone I under the present codes, nor is a building of unprotected construction this large allowed anywhere in the city. The Fire Marshal has been attempting to work with the Canteen Company management since 1970 to install automatic fire suppres- sion equipment. Periodic meetings have been held since then with the Canteen Company people trying to resolve this issue. The Fire Marshall has been led to believe that the Canteen Company was intending to install a fire sprinkler system, and at one point was told that competitive bids had been taken. In March of 1976 Mr. Johnson, President of the Canteen Company, sent a letter to Chief Burke, Fire Division, alluding to the installation of an automatic fire protection system in their building. No further contact was forthcoming from the Canteen Company until August of 1976. At that time Mr. Martz of the Canteen Company called Chief Burke to discuss some proposed new construction and the possible elimination of sprinkler heads in the coolers and freezers. During the remainder of 1976, the City Fire Marshal had several additional discussions with Mr. Martz concerning the installation of a sprinkler system. CITY OF RICHFIELD, MINNESOTA Inter - Office Memorandum DATE TO FROM SUBJECT CANTEEN COMPANY - Page 2. In April of 1977 Chief Burke contacted Mr. Martz to review the status of the sprinkler installation. At that time he was in- formed that no further consideration was being given to the in- stallation of such a system. A letter was written in May ex- pressing grave concern over this turn of events. A request was made of Mr. Johnson to schedule a meeting at his convenience to discuss this matter. Nothing further was heard from the Canteen Company people until August. Mr. Martz then called and stated that Mr. Johnson was again considering the sprinkler system and was awaiting bids. No further contact was made until November. In November Chief Simpson and Assistant Chief Burke visited the Canteen Companyts facilities and inspected the premises. Be- sides the lack of an automatic fire suppression system, there were a number of other violations of life and fire safety dis- covered during this tour of the building. Hearing nothing further from the Canteen Company, this writer felt that the Fire Division had been more than lenient and fair in trying to work with the company to protect their employees' safety and their business interests. This writer was left with no alternative but to order the installation of an automatic fire extinguishing system to bring the building into compliance with the Fire Prevention and Life Safety Codes. The code sections quoted in the letter to Mr. Johnson are those setting forth the responsibility of the Fire Chief in protecting lives.and property located within the.City of Richfield. We, in the fire service, would be derelict in our duties and responsi- bilities if we did not do everything within our power to try and protect the interests of those businesses located in the city. The economic losses from a fire in a business of this magnitude are like the tentacles of an octopus. They reach much further in-to the community than just at that business location. Loss of payroll, loss to suppliers and loss of income are just a few of the ramifications of a large fire in any commercial establishment. CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 17 Agenda January 23, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Purchase of Service Agreement with The _Storefront/ Youth Action, Inc. There is an item on the January 23, 1978 city council agenda providing for council approval of a purchase of service agreement with The Storefront /Youth I Action, Inc. As council members will recall, the city's adopted 1978 general fund budget appropriates $20, 000 for The Storefront /Youth Action, Inc. This city contribution to The Storefront /Youth Action, Inc. includes support for rent, phone, utilities, and printing services as well as the consulting services detailed in the agree- ment. The proposed 1978 purchase of service agreement between The Storefront / Youth Action, Inc. and the City of Richfield is similar to agreements between the two organizations in previous years. It is recommended that the city council approve the proposed 1978 purchase of service agreement with The Storefront /Youth Action, Inc, and authorize the Mayor and City Manager to execute said agreement. Respectfully sub itted, W 'fat, �. Wayne S. Burggraaff City Manager WSB /e j a cc: City Clerk City Attorney Public Safety Director AGREEMENT FOR COUNSELING -SERVICES THIS AGREEMENT made and entered into as of the day of 1978, for the period from January 1, 1978 through December 31, 1978, by and between CITY OF RICHFIELD, a Minnesota municipal corporation, ( "city "), and THE STOREFRONT /YOUTH ACTION, INC., a Minnesota nonprofit corporation, ( "contractor ") . WITNE SSETH: WHEREAS, the city, in fulfulling its governmental role, has an interest in avoiding antisocial conduct, avoiding or ameliorating social problems, avoiding infractions of the law, diverting youth from the criminal justice system, assisting young people in finding solutions to their individual problems, assisting the police department, school officials and others within the community in the handling of the problems of youthful residents of the city, and WHEREAS, such interests of the city can be served by having available to the youthful residents of the city a diversion program which provides youth counseling and referral services, and WHEREAS, contractor is in existence for the purpose of providing such youth counseling and referral services and is willing to provide such services for the city. NOW, THEREFORE, be it agreed by and between the parties hereto as follows: i. City herewith engages contractor to perform services, and contractor agrees to provide services to the city, consisting of the following: -2- A. Counseling and referral services to juvenile residents of the city who are referred to contractor by members of the city police department, representatives of the school district, the Hennepin County Municipal Court, the Hennepin County District Court, social welfare agencies of Hennepin County, and parents, custodians, guardians or other persons having responsibility for such youthful residents of the city. A goal of contractor for the time in which this agreement is in effect shall be to work with 150 cases from city of which 80% will be youth diverted from the criminal justice system as defined in goal "A of the HAYDP FY 76 grant application to the Governor's Commission on Crime Prevention and Control. B. In cases where persons referred to contractor have problems which cannot be fully or adequately dealt with through services by contractor, appropriate referrals will be made by contractor to other persons or organizations. C. Primary emphasis in counseling will be on an individual diagnosis of the person referred to determine his or her basic needs, but such diagnosis shall not include psychological or vocational testing. D. In appropriate cases such counseling shall include, as an adjunct to the counseling of a juvenile, diagnostic counseling of other family members or other persons in the household where he or she resides. -3- E. A follow -up on referrals will be made by contractor, on all referrals from police, court services, and juvenile court, in order to determine the extent to which an individual client's problem or problems have been resolved through the efforts of the contractor or through the efforts of others to whom the contractor has referred the client. F. Contractor will consult with law enforcement officers of the city, officials of the school district and other appropriate persons to keep them advised of the nature of the services being provided under this agreement and to work out procedures which will facilitate the providing of contractor's services. G. Contractor shall use its best efforts to coordinate the programs of various youth service organizations and agencies within and outside of the city which provide services to youthful residents of the city, with the object of improving upon the coordination and performance of such organizations and agencies in meeting the total needs of the client youth involved. P H. Contractor shall hold itself available for consultation with juvenile authorities of the city so that such authorities are kept advised of the status of those situations which fall within their areas of responsi- bility. L. Contractor will undertake to identify any new or different kinds of services which should be made available to youthful residents of the city in order to meet their unmet needs in' personal development and social adjustment. J. Contractor will provide the equivalent of at least one full time youth worker to serve residents of the city referred for services. The entire staff of contractor will be available to work with said residents as needed. Said youth workers will have access to services of secretary provided by contractor. K. City will receive all services provided by The Storefront/ Youth Action, Inc. central staff, including the monitoring of agency budget, the maintenance of fiscal records, and program monitoring and evaluation. City will also receive support of the board of directors of The Storefront /Youth Action, Inc. L. Youth workers providing services to residents of city will receive supervision and in- service staff training from contractor and professional support and growth through contact with other staff members of contractor. M. Residents of city will be eligible to participate in all programs offered by contractor. These currently include a chemical dependency orientation program for families, groups focusing on drug use for adolescents, a concerned persons group for parents concerned about. drug use of a child, and self- awareness groups for young women. 2. To assure proper coordination between the city and contractor, under this agreement, the contractor agrees to take the following measures: A. It will, at all times while this contract is in effect, keep a person to be designated by the city, on its board of directors B. It will permit a member of the city's governing body, to be designated by the city, to attend, as an observer, all meetings of the board of directors of contractor, and to participate in the discussions and deliberations of such board, without the right to vote. C. It will send copies of minutes of all meetings of its board of directors to those persons designated by the city, promptly after each board of directors meeting. D. It will send to all members of the city council a quarterly statistical report summarizing the nature of the activities of contractor in providing the services described in this agreement. E. It will provide services to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance or disability. F. It will defend, indemnify and hold harmless the City of Richfield, its employees and agents, from any and all claims, causes of action, lawsuits, damages, losses or expenses on account of bodily injury, sickness, disease, death or property damage as a result, directly or indirectly, of any actions or omissions on the part of the contractor's personnel in connection with the provision of services in accordance with the terms of this contract. -6- G. It will perform the counseling and referral services in a competent, professional manner and in compliance with all applicable laws, ordinances, rules, regulations and policies which are now in effect or which may hereafter be adopted. 3. For the performance of the services described in Section No. 1 above, the city agrees to pay and the contractor agrees to accept payments on the following basis: A The amount of direct city funds which the city shall be obligated to pay for such services shall be the sum of $20, 000, which will be paid in 12 equal payments upon receipt of a monthly statement from contractor. 4. This agreement will be terminated on the expiration date specified above. Thereafter the agreement may be renewed annually. The agreement may be terminated upon the giving of thirty (30) days written notice by the City of Richfield to The Storefront /Youth Action, Inc. for reasons of non - performance or documented unsatisfactory performance. The agreement may be terminated by either party upon the giving of sixty (60) days written notice. IN WITNESS WHEREOF, the parties hereto 'have made and executed this agreement as of the day and year first above written. In the presence of: CITY OF RICHFIELD Mayor City Manager THE STOREFRONT /YOUTH ACTION, INC. Executive Director i CITY OF RICHFIELD MINNESOTA Office of City Manager Council Letter No. 16 Agenda January 23, 197 8 The Honorable Mayor - and Members of the City Council City of Richfield Gentlemen Subject: Authorization to Request Bids There is an item on the January 23, 1978 city council agenda providing for city council authorization to advertise for bids for a mobile sidewalk snowplow unit. This piece of equipment is needed to replace a fully depreciated side - walk snowplow jeep which was sold last fall at the Hennepin County auction. It is the intention of the public works department to prepare specifications for this piece of equipment which will enable us to acquire a unit that can be used not only for sidewalk plowing, but also for some grass mowing and sweep - ing of sidewalks. Funds were provided in the 1977 central garage and equipment fund for this purchase. It is proposed that the 1978 central garage budget will be adjusted at the time the budget revisions are prepared later this year to restore this appropriation to the 1978 budget. It is recommended that the city council authorize this advertisement for bids Respectfully submitted, Wayne S. Burggraaff City Manager WSB /eja cc: Finance Director Public Works Director