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03-13-78 agendaU CITY OF RICHFIELD, MINNESOTA Office of City Manager. Council Letter No. 79 Agenda March 13, 1978 3~ ozl The Honorable Mayor and Members of the City. Council City of Richfield Gentlemen: Subject: Request for Authority to Authorize Eminent Domain Proceedings on Nelson's Restaurant The purpose of this council letter is to provide for the city to become involved in negotiations for acquisition of the Nelson`s REstaurant in the event that acceptable easements for 65th Street are filed by United National Corporation. A resolution authorizing eminent domain proceedings for the Nelson's Restaurant is being prepared and will be available at the March 13th city council meeting. If United National Corporation files acceptable easements, it is recommended that the eminent domain resolution be adopted. In the event United National Cor- poration does not fiel an acceptable easement document it is the recommendation that the eminent domain resolution be deferred until at least the March 27, 1978 city council meeting. In the event it is thought not desirable to adopt the eminent domain proceedings resolution at the March 13 meeting, it will probably still be possible for the city to initiate-the process of negotiating for the acquisition of the Nelson's Restaurant. Based on the information we have available at this time, it would be our intention to do that during the week of March 12, 1978. The purpose in processing the eminent domain proceedings resolution at this time is to provide for that process to move along at the same time as the negotiation process. In the event it is not possible for the city to acquire through negotiations, we would then be prepared to acquire through the eminent domain process. This. would help to assure acceptance by the city of the restaurant site prior to the end of the current construction season. Respectfully submitted, '~ l ~ . /~ v V ~~~ Wayne S. Burggraaf City Manager WSB/eja cc: Planning & REdevelopment Director City Attorney T :. CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 78 \~ Agenda March 13; 1978 The Honorable Mayor ~`-~ °-"-~--~"-~'~-'~~- " and )~ ¢~'-,ti'~"`'d-"~-t"~'r ,~~"> Members of the City Council ~~~~ ~" City of Richfield , ~,~.q~~''~ ~~ ~.~~.. Gentlemen: l Subject: Request for Preparation of Wine License Ordinance Attached is a copy of a letter from Mr. James Assimes, owner of the Lemon Tree Restaurant at 801 West 772 Street. Mr. Assimes would like the ability to sell wine in .his restaurant and is asking that the city council have a wine license ordinance prepared for that purpose . Mr. Assimes will be at the city council meeting to describe how he proposes to completely renovate his existing restaurant facility. It is my understanding that he has had tentative plans prepared and will be able to comment on the type of menu that he proposes to offer in his remodeled restaurant. Should the city council wish to consider this matter further,it is recommended that the city attorney be asked to prepare a draft of a proposed wine licensing ordinance which would retain for the city council as much discretion as possible in the issuance of such licensPS. Re"spectfully submitted ~. , Wayne S . Burggraaff City Manager W SB/j kl cc: City Attorney Planning & Redevelopment Director Public Safety Director Lemon Tree Restaurants Home Office 9448 Lyndale Ave. So. Bloomington, Mn 55420 • (612) 884-6950 Mr. 4~layne S. Burggraaff City Manager 6700 Portland Avenue So. Richfield, Iviinnesota 55423 Dear iti's. Burggraaff: .: ~.,~1 e~.~ _®'~r LEM1N BASI(BT i -=,?=~ ,~ ~ _/ ~~ ' JJ (J 'Cif ~i~ ~' ~ + ' II < .,d i.7. .~L7 '•r~i' p I am writing to ask for an opportunity to appear at the .~~arch 13, 1978 City Council Meeting. I weuld like to ask the members of the city council to approve the preparation of an ordinance which would make it possible fer me to serve wine in my restaurant in Richfield. During the last four years, I have operated the Lemon Tree Restaurant at 801 6+test 77 1/2 Street withcut making any major structural changes or renova- tions. I have now made a tentative decision to completely renovate the inside of my restaurant tc give it a new motiff, and even chance t're name of the restaurant. I have an architect who has been working with me on this project, and I would like to get it started just as soon as possible. It is important to me, from the standpoint of my ability to co;rpete ~•~ith other restaurants in the area, that I be able to serve wine. I have con- cluded that I do not want a full, on-sale liquor license, but, being able tc serve beer and wine would make it possible for me to provide a very attractive restaurant, which I am sure, would continue to be heavily patronized by Richfield citizens and others in the area. Sincerely, ~~ _ '.~ \~r j' ,. %, . ~~ ~~ James Assimes JA:jc CITY OF RICHFIELD, MINNESOTA Office of City Manager ~3 Council Letter No. 77 Agenda March 13, 1978 `~-,~.~e...~~, ,e~l~..c~a~ ate, The Honorable Mayor `~.-~"~. S _ D ~ and Members of the City Council City of Richfield Gentlemen: Subject: Lindahl Olds Off-Street Parking Contract Release Request This matter was listed on the February 13, 1978 city council agenda- along with a new special use permit request from this firm. The attorney for Lindahl Oldsmobile, Inc. requested that this matter be continued to March 13, 1978. Council Letter No. 42 dated February 13, 1978 is attached.. Also attached are copies of pictures taken on various dates relating to -the- off-street parking contract provisions . Respectfully s mitted, ~ ,.-. ~~~`r~ ~`~~~~~~~~ Wayne 5. Burggraaff City Manager WSB/'kl l cc: Planning & Redevelopment Director Public Works Director CITY OF RICHFIELD, MINNESOTA Office of City Manager ~ p~ n ~ ~, ~~ ~t~-- _____.~.~... s ouncf Letter No. X12 Agenda February 13, 197$' ,.E The Honorable Mayor and - Members of the City Council - City of Richfield Gentlemen: Subject: Request for Release from Existing Off-Street Parking Contract, Lindahl Oldsmobile, Inc. , 1900 West 78th Street The .purpose of this council letter is to comment on a request by Lyridale • Q1dSmobile, Inc. for the release of the performance bond and for their ofd-street. ..parking contract at 1900 West '78th Street. A September 23, 1977 letter requesting this release anc~ waiver of certain city requirements is attached. ;: Originally this item was to have been submitted to: the city in Octobers 1977.'' However., inasmuch as Lindahl Oldsmobile, inc. had applied for an additisanel ` Special use permit and off: street parking contract at that time it has not been . presented :until this meeting when the city council is also. considering-the dew Lindahl Oldsmobile, Tnc. request. Ih September, 1976, the city council approved a special use permit to allsaw e~pans on of the building facilities of Lindahl Olds. That special use permit v,~~s approved; with two stipula#ions: 1:' ' 'That landscaping on Knox. Avenue- be maintained in'aecordarieE with • ° . city poiicy, _ 4;. ~: 2.. That parallel parking be provided in the off-street. perking a.i'ea along ,' 1494 frontage road. ` ' In addition, the off-street parking contract, approved in conjunction with thy: special use .Permit contained two stipulations: ~ • :.: 1. That .striping of -the off-street parking area be completed Yn. conformance -with the site plan. - ~,' ,;, 2. That the applicant establish and maintain a landscaped boulevard along Knox Avenue. At the May 23, 1977 city council meeting, .the requirements of the September ;, Council Letter No. 42 -2- February 13, 1'978 1976 special use permit and off-street parking contract were discussed by the city council in connection with a temporary sign permit. On May 23, 1977 the city council approved a temporary sign permit with the stipulation that provisions Qf tkre~ September, 1976 special use permit and off-street parking contract be completed. within 30 days. In accordance with that additional city council action the following procedures were followed: 1. On July 1, 1977 the city manager wrote a letter to Lindahl Oldsmobile, Inc, advising them of the action taken by the city council on May 23, 1577. That letter stated that the applicant should comply- with_the requirements of the September, 1976 special use permit and- off-street . parking contract no later than July 1, 1977. 2. On June 6, 1977 a representative of the Public Works Department an.d:~ the Planning and Redevelopment Department met with a representative . of Lr~idhal Oldsmobile, Inc. to discuss this matter and provide ' ~: assistance to help the applicant comply with the city. requiremeb~s by July 1, 1977. 3. Early in July an inspection was made of -the .off-street- parking contract area. An illegal driveway which-had been constructed ori:Krpx.Aven~e `~ had. been removed, but otherwise the applicant-had riot acted to :comply with all of the other requirements of the September, 19.76 off~strQ`et parking contract. _ ,. ~ ~ '~~ . ~~ 4. Additional time was given to the applicant, but no further action `was taken and on September. 21, 1977 another letter was sent by the city manager to Lindahl Oldsmobile, .Inc. That letter indicated ghat tf the requirements were not met in the near future that it would be nE~essary ~~ - for the city to take care of these matters within the procedures pro~- vided by the performance .bond. ~ ~ ,.• r z ,.~ . S.. ~ i'ollowinq receipt of this September Z1, ~-1,977 letter, ~~th~ cit:~: mabag~r`~~`, ~',t , net with., the applicant.. The applicant indicated -,that Y~Q t~,trd~~gk',i~r~tQn,#i~ r ~r, to comply with all of the provisions of the off-street parking' ccntca~t '' ° ~ ' °- and-said he would ~rurite a letter to the city requesting're~ea~s®'~e~,the',~-' "d r~."'a ' performance bond aMd the waiving of certain requirements s ,`~,-his letter , is the September 23, 1977 letter of which a copy'is attached. The .following conditions of the September, 1976 special use'perrr~it anc~ off~s,tre.et parking have not yet been met: 1. The trees which were to be planted along Knox Avenue. are, only l l/$" to 2 1/2" in diameter. The city council landscaping: pokiey ~:€or a~ffL ' street parking contracts requires that trees be at Ieast 2 I/2"~ in diameter to insure survival from disease and damage and for aesthetic Furppse,s, You will note that the applicant is asking that the tree siac normaYly , required by the city be waived in his situation. - E ;~ F. Council Letter No. 42 -3- February 13, 1978 2. The off-street parking contract specifies that only parallel parking be permitted behind the curb along the 78th Street boulevard. The city manager agreed to a tentative change in this provision subject to city council approval which would permit the applicant to park cars on a slight diagonal basis as long as the cars were between four and five feet back of the curb. The applicant did move the fence back. How- ever the applicant has not been consistent in parking cars in such a way so that the appropriate distance behind tl~ curb has been maintained. The applicant is also asking that the city council eliminate the require- ment for parallel parking. 3. In addition, Iindahl Oldsmobile, Inc. has constructed a fence on the south boulevard of 77th Street between Knox and Logan Avenues. This fence encroaches on city street right-of-way by approximately six feet which is in violation of the municipal code due to the fact that there is no agreement covering such fence construction.. The applicant fs request- ing that the fence be permitted to remain and presumbably would be willing to enter into an agreement with the city to provide permission for the fence. It is recommended that the city council not release the off-street parking contract. for Lindahl Oldsmobile,. Inc. until the requirements in their present -one. are, amended or completed by the applicant. WSB/eja cc: Public Works Director Planning & Redevelopment Director ~ LINDAHL I 1900 WEST 78th STREET, M/NNEAPOC/S. M/NNESOTA 55423 -Phone 866-8461 •• LDS ,' _ , ;- ~ 1 ! lJ ~~.i~ ,~. 1 September 23, 1977 ~, ~.~ ,a~~J ~,, Mr. Wayne S. Burggraaff, City Manager City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423 Mr. Burggraaff - Thanks for your visit to Lindahl Oldsmobile on September 23,-1977 in re- sponse to my req~iest of September 22, 1977. I believe our in depth con- versations regarding our problems and differences were very worthwhile. At this time, 1 request a release of our bond .relative to off street parking, etc. As we discussed this morning, we have now and will continue - with your approval - to park our cars in front of the building and the car lot, 78th Street, at a minimum of four feet behind the curb in an almosC par- ellel position. Regarding this set back in front of the Used Car. Lot,. we have moved the fence back, to the north, so as to enable the parking as stated. i In reference to the size of the. trees on the Knox;Avenue Boulevard, as I stated this morning, I was quite surprised. We picked what we con- sidered ood quality trees with: the ~.ntention;of caring for these trees and having them grow into good beautiful ones. We feel we now have a very responsible looking boulevard, taken care of properly, and-we're proud, and feel this should be acceptable. Relative to our construction of an additional fence on the south boule- vard of 77th Street, we are sorry if we encroached on the street right of way. However, we do believe, we're not too far out of line relative to conditions in the area and at this time hereby request this fence be permitted as it now stands. Should this require a varience in the code then accept this letter as a request for such varience. Mr. Burggraaff Page two September 23, 1977 We're proud of Lindaht Oldsmobile, its image and its reputation as well as being proud of Richfield and its image and its reputation. We have ~~nd we will continue, to make a sincere attempt to adhere to your policies and your requests. However, we do feel that there may be times when a lack of communications exists between those busy in the retail business. and those likewise busy in city administrative problems. If and when this does or could occur in the future, we would appreciate at any time and at their convenience a visit by any or all members of the City Council, Planning Commission, or whatever, i.n order to enable better understandings between us all. Thank you. INC. WJM/ju cc: Mr. Loren Law, Mayor Yours very truly, `\ ~~~yL ~h ~~ _ ~ f ... '~ .. ~~~~ - . ._ ,...,. .. __._. ~,- ,,._- _. .. ..-.r- ,. .-. . ~ ?~:; - ~;,i3 :- V _b ~ 3°L x~~(~`'~,, g ~ F ~y N t., ~.r s.~:•: ri=?~ ~. ~~~. r' .ry F'i ?~ ~.r A ~.:~.i_ ,..W '~~"~ _ /. -\.:' '-j~~"! ~ •~ f .T ~ c` ~ r ,~ ,.~.- .. i~r '_ J 1 ~. .1S'. ~% ,/ ..- • - _ - ..:= -tiJ ~ 2 t23 ~l ~ ,~ - ~ -- -- -:;~.. ~ ~`t ~~ , ~ . ,, , i"~ (M~ ~ + ,, _ , r: ~!' ~~, '_ _ Y~III y ~~ f~J" .'~ IX{- t' _~ 1~ .. 3I,;- .~,rr .. ¢ ~ ~ i, :,z ,. •- T~,tFFt ' ; .~ - ~a~ i ~..t - +n` r l~ r ~~ af2~l7s? ,. CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen Council Letter No . 76 Agenda March 13, 1978- ~ ~ ~~~ ~ .~ ~~ ~~ ~ ~~~~ ate. ~, s~O Subject: Ordinance Amendment Relating to Display of Magazines Second Reading At the January 23, 1978 city council meeting, the city council gave first reading approval to an ordinance amendment which would regulate the. display and sale of indecent literature to persons under 18 years of age. At that time, the council requested the city attorney and staff to explore changes in the language of Subd. 2 to more directly prohibit display or avail- ability of such materials to persons under 18 years of age. Attached to this letter for council consideration is a copy of a revised- ordinance proposal which reflects certain changes made in accordance with the city council request. The underlined words have been added, the words in brackets have been deleted. Respectfully submitted, J C Wayne S . Burggraaff City Manager W SB/j kl cc: City Attorney Public Safety Director ~~ A^~IEt•;D".-IEi•;T TO CrL=1P^ER X, PART III OF THE ORDI%~A~CE CODE OF THE CITY OF RICIiFIELD CITY OF RICFIFIELD DOES ORDAIi`I: Chapter Y, Part III of the Ordinance Code of the City of Richfield is hereby amended by adding after Section 10.2 thereof, the follos~ing new section: "10.25. PUBLIC DISPLAY TO iiIi~ORS Subdivision 1. Definitions. As used in this section, the terms defined herein shall have the follo:•~ing r?eanings ascribed to them. 1. 'Descripti on or depiction of illicit se:~ or immorality' means: a. ~Iuman genitals in a state of sexual stimulation or arousal. b. Acts of human masturbation, sexual ` intercourse c-r sodom.y. c. Fondling or other erotic touching of human genitals, pubic regi on, buttocks or female breast. 2. 'Nude or partially denuded figures' means: ~~ a. Less than completely and opaquely covered human genitals, pubic areas, buttoc}:s, and female breast belora a point immediately above the top of the areo la; and b. Human *nale genitals in a discernibly turgid state, even if cor~pletel~.= and opaquF.l~= covered . 3. 'I:no~•aincJly' means havi ng }~r_o;alcdge of the character and content of the publication or failure on notice to exercise reasonable inspection ;>>hich would disclose the content and character of the same. ~~ Subd. 2. No person shall knowingly display to public view at any business establishment frequented by minors under the age of 18 years or where minors are or may be invited as a part of the general public, any motion picture, or any still picture, or any photograph, or any book, pocketbook, pamphlet or magazine the cover or content of which, [or its contents if available for inspection,] exploits, is devoted to, or is principally made up of sexual immorality or which is lewd, lascivious, or indecent, or which consists of pictures of nude or partially denuded figures posed or presented in a manner to provoke or arouse lust or passion or exploit sex, lust or perversion for commercial gain or any article or instrument of indecent or immoral use." Passed by the City Council of the City of Richfield, Minnesota, this day of ATTEST: 1978 Loren L. Law, Mayor Thomas J. Moran City Clerk ~o CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Council Letter No . 75 Agenda March 13 , 19 78 a.~.~~--P ' ~. y-o , .~~ ~> >; ` sa-~i- Subject: Status Report on United National PUD and Public Improvement Easements The purpose of this council letter is to provide a status report on the public improvement easements and the Plan Unit Development process involving United National Corporation. Mr. Richard Naiman, Vice President of United National Corporation will be in attendance at the March 13 city council meeting. We tentatively anticipate that he will deliver to the city at that time an executed easement for the new 65th Street alignment together with the utility easements. required by the new alignment. In addition, we anticipate that he will file a petition to initiate the process to vacate existing 65th from Pillsbury Avenue to Nicollet Avenue. It is our understanding that Mr. Naiman will probably not have final approval for the easements from New York Life and three other firms holding small mortgages on the property. However, we anticipate receiving from Mr. Naiman a letter indicating that these approvals will be forth coming in the near future. We do not expect Mr. Naiman to have an executed easement for the area required along Nicollet Avenue between 65th and 66th streets . Further negotiations are necessary concerning this easement and we hope to direct full attention to that matter following successful acceptance of the 65th Street easements. Several weeks ago Mr. Naiman indicated a desire to have second reading of the Plan Unit Development ordinance occur at the March 13 city council meeting . Mr. Naiman has recently advised us that United National Corporation is not prepared for this item on March 13, but that they are working very hard to be ready for second reading consideration at the March 27, 1978 city council meeting. Respectfully submitted, VV ~~ Wayne S . Burggraaf City Manager WSB/jkl cc: Planning & Redevelopment Director City Attorney .~ P CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 74 Agenda March 13, 1978 S-0 The Honorable Mayor and Members of the City City of Richfield Gentlemen: Subject: Council Purchase in Excess of $1,000 Chapter 6, section 6.05 of the city charter stipulates that the city council must approve purchases of merchandise, materials, equipment or construction when the amount exceeds $1,000. There are two such items on the city council agenda of March 13, 1978. Vehicles For a number of years, the city has participated in the Hennepin County joint purchasing program. One of the major items Richfield purchases through this program each year is vehicles for our governmental fleet. Hennepin County has now received bids for vehicles to be used in 17 municipalities, with Richfield's 1978 needs included in that bid. This bid includes replacement of a utility van presently used by the public safety department. The 1978 central garage budget provides for the purchase of this utility van, which will be a replacement for a fully depreciated vehicle in -the central garage revolving fund. This van, used by the public safety department, is equipped as an emergency vehicle, and can be used by the department for many purposes, although it is primarily used for the transportation of animals and bicycles which have been impounded by our community services officers. The current van is now fully depreciated, and has accumulated substantial mileage and wear in city use. Tt is recommended that the city council approve the purchase of a utility van to be used by the public safety department, in the amount of $5,817. Autoclave The 1978 budget for the water division includes funds for the purchase of an autoclave. This piece of equipment is used in the water plant laboratory, and is required to insure that we continue to meet standards for the federal clean water legislation. Council Letter No. 74 -2- March 13, 1978 Quotations have been solicited for this equipment, which will replace an outmoded autoclave.- Curtin Mathison Scientific Inc. is the only-local supplier of this equipment, and has sub- - mitted a quotation in the amount of $2,065.00. It is recommended that the city council approve this purchase in excess of $1,000 for acquisition of an autoclave for the water plant, in the amount of $2,065.00. Respectfully submitted, ~~ i ~ . `~ ~~ ~ ~~ , Wayne S. Burggraaf~ City Manager WSB/eja cc: Finance Director Public Safety Director Public Works Director . ~8 CITY OF RIC~-IFIELD, MINNESOTA Office of City Manager Council Letter No. 73 Agenda March 13, 1978 t~ d , S-0 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Request for Barricades for Soap Box Derby Mr. David Arnold and Mr. Richard Blevins, representing the Southdale YMCA Trailblazers, have requested permission to barricade 71st and 1/2 Streets between Xerxes and Upton Avenue South for the purpose of holding a soap box derby on April 1, 1978 from 1:00 p.m. to 4:00 p.m. Attached is a copy of the letter from Mr. Arnold and Mr. Blevins and a petition signed by most residents of that street indicating their concurrance with the proposed barricading of the street for that purpose. The only stipulation that is attached to this request would be that the city erect the barricades and warning devices in such a way as to permit the ingress and egress of emergency vehicles should this become necessary during the time of the soap box derby. Respectfully submitted, S. . ~~ Wayne S. Burggraaff City Manager WSB/eja cc: Public Works Director Public Safety Director s of the YOUNG MEN'S CHRISTIAN ASSOCIATION OF METROPOLITAN .MINNEAPOLIS 7355 York Ave. So. ~~Ci/4 Minneapolis, Minnesota 55435 Phone: 835-7075 March 2, 1978 To: The Honorable Mayor Law and City Council From: The Southdale YMCA Trailblazers, A Parent and Child Program We petition for the right to block off 71.7/2 St. dyest between Xerxes and Upton Av. S. for the purpose of holding a soap box derby. The date for the derby is April 1, 1Q78 from 1:I1n nm. - 4:pg p.m. Attached are petitions showing one signature for most households in the area involved. We will be responsible for the clean ua of any paper, cans, or other debris that might be left during the derby. Your approval of this petition is respectfully requested and will be greatly appreciated. Respectfully, ~f:~ Richard Blevi ,~ ,~ David Arnold ~~ United Way of Riinneap®lis Brea ~ t We, the undersigned, residents of Richfield, agree and approve of the temporary blockading of West 71~ Street, between Upton and Xerxes Avenues South, on April 1, 1978, between the hours of 1 p.m. and 4 p.m., in order to allow the 5outhdale YMCA to stage a soap box derby event. NAME ADDRESS PHONE ~.. ~ 4 !t/ ~ (O - o~. 6~t~ o~ lea `~ Gtl ~ ~ ~ ~ s T " `~ - ~~ ~ ~ ~~ ~ /~~~ 3oZa ~/L s~- ~ - ~_ ,. ~'. 6 CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield ~~ Council Letter No. 72 Agenda March 13, 1978 l~.ems--r*--•,~~-~.-Q,a.:~~--~.d' ~ -O Gentlemen: Subject: Traffic Control Requests The traffic control committee met on Tuesday, February 21, 1978 to consider several requests for traffic control devices. These requests were evaluated based on the criteria previously adopted by the city council, a copy of-which is attached. Min- utes of the February 21, 1978 traffic control committee meeting- are also attached. ' The committee makes the following recommendations for control devices: Stop Sign Requests traffic. 69th and Xerxes The committee recommended that a stop sign be .installed . on the-east side of Xerxes Avenue at 69th Street. Traffic on Xerxes Avenue is already stopped at this intersection. .The west side of Xerxes Avenue is in Edina, the'Ed.ina traffic control committee is recommending installation of . of a stop. sign on their side of Xerxes. Avenue, at 69 h.St~eet, which would make the intersection a four way. stop. r :~,.~~ 65th Street and 20th .Avenue ~.~~8"~.The.committee.recomme.n.s.that the request for a.two-waX ~,~' stop sign, stopping 20th Avenue traffic, be denied. ,. `('• } 67th. and- Park Avenue.- ~~ ~OZ-°-P .~' -P~`'`~'~'"~`.~.~::~ °~-~"'~~ ~'~-~ ~- The committee recommends installation of a two-way stop at this intersection, to stop the north-south traffic an Park Avenue. 12th Avenue and 77th The committee recommends removal of the stop signs on 77th Street at 12th Avenue, thus making the intersection~a two-.: way, rather than a four way stop, with. the signs stopping; the east-west traffic on 77th Street.. - The committee also recommends installation of "No Parking - Between Signs" signs for 15 feet on either side of the sidewalk in front of the Baptist Church of our Saviour,'on the east side of Oliver Avenue. These signs were requested by the chure.h. ~ Council Letter No. 72 -2- March 13, 1978 Subsequent to this committee meeting, a request was received from the House of Prayer Lutheran Church to install stop signs on 77th Street at Chicago Avenue, making that intersection a four-way stop. I authorized installation of stop signs in this location on an emergency basis so that the signs were in place prior to the dedication of the Richfield Towers at that inter- section on February 26. It is recommended that the city council adopt the attached resolution, authorizing permanent placement of stop signs on 77th Street at Chicago Avenue. Respectfull submitted, Cj ~~~~~ Wayne S. Burggraa City Manager WSB/eja cc: Public Works Director Public Safety Director Administrative Assistant j •~ ~ .. .-. _ - The Manual on Uniform Traffic Control Devices lists four criteria or warrants that sho~sld b~ reviewed in considering two-way stop sign install- ations. These criteria are; __ .._ . ~ ~' 1.~Intersection of a less important road with a main road tivhere ,~ application of the normal right-of=way is unduly hazardous. ~IJhere total traffic entering an intersection averages 500 cars ~ _ larg fora 2~-hour period the street with the er volume should be classified as the main road and stop signs shall be installed • ~ stoppfng traffic on the minor street. 2. Street entering a through hig?:way or street. It is recoil of v arrant that this v:arrant remain as is. An example of this ~yp.- application ~lvould be where residential streets enter into 76th _ Street, Nicollet Avenue, Lyndale Avenue, etc. 5, Unsignalized intersection ir. a signalized area. it is reaammended that this warrant terrain as is. , . • ~ ~ 4. Other intersections where a combination of high aP?* d, controltby view, and serious accident record indicates a ne..a _or the stop sign. "r_igh speed shall :Wean where one street is post~d !n excess of 30 miles an hou:substantialpnumber cf peop eadriv g radar checks indicate that a are exceeding the 30 mile per hour spa twelvetmcnthlperiod or ent • record sY-,a1I mean three accidents in . '. five accidents in a 2~-,,,onth period. - _ ~. ' . • •Four-~-Yay or Multi-way Ston Signs ~ ~ ~ ~ ~ . The Manual on Uniform Control Devices lists three criteria or warrants .that should b2 reviewed in considering four-way or multi-vaay stop sign in- stallations. These criteria or warrants are: _ __ . . ~ ="1; An accident problem, as indicated by five or more reported • ~~ accidents of a type susceptible of cor-ection b.y a multi-way . stop installation in a 12-month period. Such accidents include -~ ~ • right and left turn collisions as well as right angle collisions. . 2, -~ -The total vehicular volume entering the intersection from _ .._ • ~ ~ .~_~aII_approaches must average at least 500 vehicles per hour for- .. • _•_ ._ , . • ~ any II hours of an average day,. and . 3. Potential obstructions and/or other street geometric problems that affect the safety of an intersection. TRAFFIC CONTROL COMMITTEE MINUTES February 21, 1978 Members present: C. Marinics, T. Morgan, R. Richardon, J. Wilde (M. Raaen, absent) The Richfield Traffic Control Committee met at 3:00 p.m. on Tuesday, February 21, 1978, to review pending requests for traffic control devices. The committee considered the following items: 69th & Xerxes: J. Wilde reported that several businessmen with offices on this intersection had requested installation of controls to stop traffic on 69th Street and Xerxes . R. Richardson reported the accident history data and C. Marinics described recent traffic counts , which indicate sufficient traffic volume to warrant afour-way stop at this intersection. J. Wilde indicated that the Edina Traffic Control Committee had also reviewed this request and had concluded that afour-way stop was warranted. The Committee also observed that the physical configuration of 69th Street, as it narrows at Xerxes Avenue, creates an additional potential hazard to traffic at this intersection. The committee voted to recommend ins tallation of a stop sign on the Richfield side of the intersection, to stop westbound 69th Street .traffic of Xerxes Avenue, with the understanding that the City of Edina would ins tall a stop sign on their side of the intersection, to stop eastbound 69th Street traffic. 65th Street and 20th Avenue: J. Wilde reported that the neighbors who had circulated a petition in November, 1976, had renewed their request for stop signs at 65th Street, to stop 20th Avenue traffic. The committee reviewed traffic count and accident data. for this intersection, and determined that n;o warrants were met to justify installation of stop signs at this intersection. The committee voted to recommend denial of the request for stop signs at '. 65th Street and 20th Avenue. ~ ' 67th Street and Park: Avenue: R. Richardson requested that the committee' con-- cider establishing a .two-way stop at this intersection, to stop the north-south . traffic on Park Avenue South. This action would complement the traffic flow pattern on 67th Street in the area, since Park Avenue is the only cross street that is not required to stop at 67th Street. The committee voted to recommend installation of a two-way stop sign at 67th Street and Park Avenue, to stop Park Avenue traffic. 12th Avenue and 77th Street: R. Richardson suggested that the present four- way stop at this intersection may no longer be necessary, since 12th Avenue traffic is now stopped at both 76th Street and 78th Street. Nether of these controls existed at the time the stop signs were installed at 77th Street and 12th Avenue. The committee voted to recommend removal of the stop signs on 12th Avenue at 77th Street, thus making the intersection atwo-way stop, with the east-west traffic on 77th Street being stopped at 12th Avenue. The committee also considered a request from the Baptist Church of our Saviour to prohibit on-street parking on Oliver Avenue directly in front of the church sidewalk. The committee voted to recommend placing signs reading- "No Parking Between Signs , " at a .spot 15 feet from either side of the sidewalk. spe tfu~ly submitted , ce L. Wilde Chairman . y• RESOLUTICid i+0. RESOLU`T'ION RELATING `i0 '_";1=~ F.IC COu TROL SIGNS "STOP" SIGNS ON 77TH STREE'' iT CiiICAGO AVENUE MAKING INTERSECTION A rCL~-;~.='i STCD BE IT RESOLVED by the City Council of t.... City of Richfield, ~"~Iinresota, as follows: 1. That the City Engineering Division is heresy authorized and directed to erect the following signs at the following location, to wit: "STOP" Signs on 77th Street at Chicago Avenue malting intersection a four-:; ay stop 2. That when the aforementioned traffic control signs have been so erected on said streets they shall be official traffic control signs of the City of Richfield and failure to observe such signs shall constitute a violation of the traffic ordinance of this city. Passed by the City Council of the City of Richfield this 27th day of February, 1977. Loren L. Law NSayor ATTEST: Thomas J. Moran City Clerk 3 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 71 Agenda March I3, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Presentation of Citizen of Year Award The Human Rights Commission has completed its selection process for the recipient of the city's sixth annual Citizen of the Year Award and has scheduled presentation of the award for the March 13, 1978 city council meeting . The Citizen of the Year Award is presented by the Human Rights Commission each year to a Richfield resident whom the commission feels has, through attitude and activity, encouraged deeper appreciation and acknowledgement of basic human rights . Mr. Ralph Olson, Human Rights Commission chairman, will be present at the March 13, 1978 council meeting to present the award recipient to the council. After the award presentation,~the commission will sponsor a recep- tion in the conference room honoring the Citizen of the Year. Respectfully submitted, ~(I Wayne S. Burggraaff ~ City Manager WSB/jkl ~, ~,:~,, CITY OF RICHFIELD, MINNESOTA Office of City Manager 15 Council Letter No. 70 Agenda March 13, 1978 ~.~.o~~d , S - 0 The Honorable Mayor -and Members of the City Council City of Richfield Gentlemen: Subject: Off-Street Parking Contract-1800 E. 66th Street Mr. Merle Meyer, 6636 2nd Avenue, Richfield, is proposing to convert an existing vacant structure at 1800 E. 66th Street into an office for an off-site vehicle appraisal service.. .The building formerly housed the MacDonald Chiropractor office and there is a single family residence attached to the office which will remain. Attached is a site plan showing the existing buildings and parking areas. The number of off-street parking spaces required for this residential and office use would be four. Mr. Meyer is proposing to provide six off-street parking spaces. It is necessary that an off-street parking contract be exec- uted in order to bring the- existing parking area into conformance with city standards. Therefore, it is recommended that the city council authorize execution of an off-street parking contract for a parking lot at 1800 E. 66th Street with the stipulation that all the requirements for issuing an off-street parking contract are met. - Respectfully submitted, Wayne S. Burggraaf City Manager WSBjeja cc: Planning and Redevelopment Director Public Works Director r - ~` ` lu .. o,rl ~ ~~°Ib .LZf i ~~ r ~: i I ' I ,~ - ,~ _ i 1~. ~~ ~ . r.r. h --_ _-_- _- - _ __ - ` ~ ( r. i •, . v _ ~ 3nrda xvilsaxa --=- -- - --` =-- ~=-- -------- --- - .; I - 1 ~ n }~ f' 'W `-^ ~`~_ 33 }it McV matt 1~ n Y~.ny .. ~.,'Yn9 '1S~Xj ~ r ;• c~ ~ ~ H - .` - r ~ rs ~-,nom >~ ~;~~~ r "m N a W 3 x° 'il ~ 6 `N ~/~ ° ' '~v ~; a `~ ~ 5- ~ ~ n n '- - - -Lilo > 2 ~ - I . `~, ~, N 1~ C r ~ ~ } ~ 1G 1 )Cil A">]`/;~ <1C:i_»'~'Y"18 ~ ~ I 4 ~ ~~ a-----~5- ------ ~ .. .9Z 1 ~ N 1 ~ ~ I `~ - I •'~ ' p N 4 ~ h I pf ~ - ~, N r W ~, - £ I T C; ~ d S ~ . ~ , -_ v .. 1. ~. n - t- ._' C q ~_ ~ I s N 4 % d i ~ ~f ~ Ri ~f o ~u. ^s ~ 'r ~! '~ ~ ~ .5, ~ ~~ ~,~ ~ 3 _ Q . ,~~ -- zz S 3 oli ~,~ I ~ ~ , n t:Im ~ 1 ',;,, .L < ~ ~ ~ I I tt ~ ~ ~ I }n ;.v - -'. ~ '](`..ems I-"~~ .I Yf ij V - .C7 ' - J i. ~YI - W , , 'I 1 y i ~' 1 i ? rl i !i r fl f V ~ ~~, , _ 1 . -_ _ ~~ ~:-_ _ i I ~ i . ._~- P ~ ~ 111 ~ ~'I N- ~~ I'~ I l~ ~ i ~ O ~Y ~ p ~ " ~ Et F~ ~. . o '- , a' ~^ W ~ z ~, ~ n , ~ O ~ J W ) ~ S 0 ~~ 1 w ~ !, i .v I ~ o Y J; ~.~ > G: J ~ 1! i L n lY~ Q r Q J to B N 0• ~ a r s J J L W M y vs ~) CITY OF RICHFIET~D, MINNESOTA Office of City Manager Council Letter No. 69 Agenda March 13 , 19 78 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Agreement for Position Classification and Pay Plan Study The purpose of this council letter is to transmit for city council consideration and action a proposed agreement for a position classification and pay plan study. The study would include a total of 97 city employee positions and 69 existing job classifications covered by the general services pay plan and the management pay plan. These two pay plans currently provide for the compensation of all full time city personnel not represented by organized bargaining units. It is proposed that the study be conducted by Stanton Associates, Inc. with the city personnel. director and other city personnel performing a substantial portion of the work under the direction of the consultant. A copy of the proposed agreement is attached for your review. Under the terms of the agreement the consultant services would be provided f,~r a lump sum amount not to exceed $12,000. The agreement also provides that the consultant will reduce this amount proportionately should the study consume less time than now contemplated. It is estimated that the work which will be done on this project by city personnel has reduced our consultant service cost by at least $10,000. Stanton Associates, Inc. is a local firm based in the Twin Cities area. This firm is familiar with local government services and practices inasmuch as it has conducted the annual Stanton salary survey covering comparable positions in local, county and state government in our area . The firm has also conducted similar classification and pay plan studies for a number of other local government jurisdictions in the Twin City area. On the other hand, Stanton Associates, Inc. has done extensive classification and pay work for private employers. Therefore, this firm is not only familiar with private employment practices but has had experience relating desirable private compensation practices to local government situations . Council Letter No . 69 - 2 - March 13 , 1978 The procedure which will be utilized by the consultant is described in general terms in the attached agreement. You will note that the first step in the agreement will be an opportunity for the consultant to meet with the council for the purpose of describing the study and discussing concerns about existing compensation practices and procedures . It is suggested that the city council may wish to meet with the consultant for this purpose at 5:00 p.m. on March 27 just prior to our next council meeting. This schedule will enable the consultant and the city staff to initiate the action of the study thereafter. This arrangement will make it possible for the study to be completed and presented later this year so that actions taken on the study can be implemented no later than January 1 , 1979 . In summary, it is recommended that the .city council take the following two actions: 1 . Adopt the attached resolution approving the agreement for personnel services .with Stanton Associates, Inc. 2. Adopt the attached resolution transferring contingency funds in the amount of $12 , 000 to cover cost of the study. Respectfully submitted, ~ ~ ~ ~ ,. ~~ ~ ~~ Wayne S . Burggraaff City Manager WSB/jkl cc: Personnel Director AGREEn4ENT FOR PERSONNEL SERVICES This Agreement, made and entered into this day of T~larch, 1978, by and between the City of Richfield, a municipal corporation of the State of Minnesota {the City) and Stanton Associates, Inc. a Minnesota corporation (the Consultant); WHEREAS, the City desires to engage the Consultant to provide ser- vices and assistance to the City in reviewing and developing a job evaluation, classification, (as more specifically set forth herein,) and compensation program for certain categories of city employees; and WHEREAS, it is the objective of the City to develop such a program which will result in equitable internal and external job relationships and a sound and competitive pay structure to provide a base for a re- vised performance/appraisal system to be implemented later; and WHEREAS, the Consultant desires to preform such services for the City in accordance with the terms and conditions hereinafter set forth. NOW, THEREFORE in consideration of the covenants and agreements hereinafter contained, the City and the Consultant agree as follows: I, Scope of Services The services provided under this Agreement will cover non- unionized clerical and technical employees of the General Services pay plan and managerial employees of the manage- ment pay plan as follows: No. of No. of Job Positions Classifications General Services Pay Plan 76 49 Management Pay Plan 21 20 Personnel staff for the City will interview and identify job content of each clerical and technical position and prepare appropriate job write-ups under the direction, guidance and review of the Consultant. The Consultant will interview incumbents in all managerial positions and identify job content for each of these positions in writing. The Consultant will develop the job/evaluation procedures. City personnel staff with the assistance of the Consultant will guide implementation of these procedures in the clerical and technical area. The Consultant will have a primary responsibility for this function in the managerial area. The Consultant will review all job classifications, review and interpret salary survey data and develop appropriate salary structures for recommendation to the City. The Consultant will also review and recommend policies to assure sound and effective salary administrative practices. -2- II. Procedure to Be Used in Providing Services The following procedure will be used by the Consultant and the City in g ov~iing services described in Section I of this Agreement: 1. The Consultant will meet with the city manager and city council for the purpose of describing the ser- vices to be performed and to obtain information'to assist in the performance of such services. 2. The Consultant will conduct introductory meetings with department directors to explain the purpose of the study and to provide the Consultant with the opportunity to discuss the procedures to be followed throughout the assignment. 3. The Consultant will hold group meetings with em- ployees to explain the purpose of the study and to provide the Consultant with the opportunity to discuss the procedures to be followed throughout the assign- ment. Information to employees included in the study will include written material concerning the study prepared by the Consultant. 4. Each employee will be asked to identify on questionnaire forms his or her understanding of the scope and re- sponsibilities of the position to which that individual is assigned. 5. City personnel staff will conduct interviews with clerical and technical employees in each job area to clearly identify the primary objective, major account- . ability and other requirements of each position as follows: Position Title Person to whom each employee is accountable Primary objective of the employee, such a's major -areas of accountability and criteria to measure performance. Responsibility for supervision of others 6. The Consultant will perform the duties referred to in Section II paragraph 5, for managerial employees. 7. Job identification write-ups will be prepared by city personnel staff for clerical and technical employees and drafts given to job incumbents and their super- visors for review. Revisions and additions may be made as necessary to assure accurate identification cf the requirements for each position. This procedure will be subject to Consultant review. 8. Job identification for managerial employees will be prepared by the Consultant and drafts given to job incumbents and their supervisors for review. Revisions -3- and additions may be made as necessary to assure accurate identification of the requirements of each position. III. 9. A job evaluation procedure will be developed to deter- mine the responsibility level of each job in relation- ship to other jobs in the City as a basis for a sound position classification. Planning for this process will include the Consultant as well as City personnel. The procedure to be used is that described in Exhibit A attached to this Agreement. 10. Job salary survey data will be obtained by the Consultant for jobs in other units of government and private industry which are similar to those existing in Richfield. 11. The Consultant will recommend a salary administration program to best meet the needs and objectives of the City of Richfield. The Consultant will recommend ad- ministrative procedures and policies to assure an orderly implementation of the new job classifications and salary administration program. Final Report The Consultant will make a full report, verbally and in writing on all phases of this assignment to the city manager and the city council. The final report will be in the form of loose leaf manuals which will include individual job responsibility write-ups, position classification charts, salary range structures, implementation procedures, etc. It will be the responsibility of the City to prepare any necessary resolutions or ordinance amendments required for implementation of the Consultant's recommendations. The Consultant will provide the city manager and city council with observations and recommendations regarding the organi- zation and functioning of personnel to guide in future planning decision making. Material included in the final report will provide a sound basis for a revised performance/appraisal system which may be implemented at such time as the City is in a position to re- vise its present system. IV. Clerical Responsibilities Clerical work required for the performance of the services described in this Agreement will be performed jointly by the City and the Consultant with the division of labor de- pendent on what which party has responsibility for various aspects of the study. -4- V. Consultant Staffin The responsibility for the direction of the services to be provided under the terms of this Agreement will be assumed by Frank D. Stanton and/or Robert H. Knoch. Other members of the firm may participate from time to time as required. VI. Term of Agreement The final report required by this Agreement (assuming city staff responsibilities have been completed) will be com- pleted and available for presentation to the City Manager and the City Council within six months from the date this Agreement is executed by the City. VII. Compensation ~1'he Consultant will provide all of the services described herein for a lump sum amount not to exceed $12,000. When the study is underway the Consultant will submit monthly billings based on the total cost of the study apportioned over the estimated length of the project. These billings will indicate progress made to the date of the billing. Should the involvement of the Consultant consume less time than now contemplated, the lum sum cost of the study will be proportionately reduced by the Consultant. IN WITNESSETH WHEREOF the parties hereto have executed this Agreement as of the date and year first above written. CITY OF RICHFIELD Its City Manager Its Mayor STA~TON ASSOCIATES, INC. Its President $'Tt1NTOIV A5S(3CI:~'P~S It~C. ;. EXHIBIT A PROCEDURES AND PRINCIPLES To Be Recognized in JOB EVALUATION PROCESS STANTON ASSOCIATES, INC. 1821 University Avenue St. Paul, I~iinnesota 55105 612/646-7154 1. The Job Evaluation process is an important step in the development of a sound and respected Salary Administra- tion Program. 2. Job Evaluation takes place following the preparation of Position Responsibility Write-Ups, which were prepared with the heavy involvement of those who will be affected by the results of the total program. 3. Job Evaluation is a systematic method of determining the internal relationship of positions within an organization. 4. The process of Job Evaluation involves the analysis of a job (not a person) to determine its requirements, responsi- bilities assigned, and its influence on City operating •results. 5. Job Evaluation will analyze a specific job in terms of requirements to perform it in a fully satisfactory manner, not in terms of hiring requirements or requirements for superior performance. 6. The evaluation method to be used is known as a poin~s_ys- tgm, also often referred to as a point-factor system. This system is the most respected and generally recognized and used system in business, industry and government today. --- However, the factors, weightings and techniques used in the job-evaluation process may and do vary from one employer to another. 7. Differences in jobs with government also require variations in the factors used. For example, a factor used in some job-evaluation systems is "Planning." While the "Planning" factor is important in the evaluation of administrative- . management positions, it is not critical in the evaluation of nonexempt office positions. --- Therefore, different factors and thus differ- ent but complimentary job-evaluation techniques are used to evaluate jobs within the same organization, such as --- - Office (nonexempt) positions - Technical and engineering positions - Managerial positions 1 Stanton Associates, Inc. 8. Separate job classifications and salary groupings are -often recommended for the following job groupings --- --- Office and related positions --- Maintenance, technical and engineering positions --- Supervisory, Administrative, Management positions 9. A Job Evaluation Committee will be appointed. This Com- mittee will usually consist of two, and nor more than three, permanent members. Such members need to be respected as open-minded and knowledgeable top administra- tive-level people by the employees whose jobs will be affected by the job evaluation process. --- Their role is to provide objectivity and consistency in the evaluation process. In addition, individual Department Heads will function as a rotating member of the Evaluation Committee when positions under their supervision are being evaluated. 10. Representatives of Stanton Associates, Inc., will be present as recorders and resource people to guide the evaluation procedure. 11. Position Responsibility Write-ups will be made available to each member of the Evaluation Committee for reference purposes in the evaluation process, 12. The procedure will be to complete evaluations of all positions within a department on one factor before moving on to the next factor. --- Experience has shown this procedure results in more consistent ratings 13. During the evaluation process, frequent reference is en- couraged by Evaluation Committee members. to how other positions were rated on a particular factor. 14. No intentional reference is made to point values, salaries of job incumbents,- or present salary ranges of positions during the- evaluation process, --- Experience has shown more reliable, objective and consistent evaluations are achieved if such distractions are avoided. 2 Stanton Associates, Inc. 15. Results of the job-evaluation process will be reviewed with the respective Department Heads as they relate to positions under their supervision. 16.. Thereafter, Department Heads will be provided an oppor- tunity to review the overall results of the evaluation process as they relate to how positions are classified in other departments. 17. The Evaluation Committee will, after the initial evalua- tion process, reconvene from time to time as may be justified to evaluate positions where position require- ments or responsibilities have changed or new positions have been established. 3 Stanton Associates, Inc. RESOLUTION NO. RESOLUTION APPROVING AN AGREEMENT FOR PERSONNEL SERVICES BETWEEN THE CITY OF RICHFIELD AND STANTOPd ASSOICATES, INCORPORATED WHEREAS, there is an acute need to conduct a position classification and pay plan study for all ninety-seven full time city positions in sixty- nine job classifications; and WHEREAS, these positions represent both those in the general services and management pay plans which are not covered by organized bargaining units; and WHEREAS, Stanton Associates, Inc. has developed a proposal to provide the services to conduct a position classification and pay plan study for the City of Richfield; and WHEREAS, the cost of services to be provided by the consultant through this agreement would not exceed $12, 000 and may involve less should the study involve less time than now contemplated; and WHEREAS, Stanton Associates, Inc. is a local firm having had extensive position classification and pay. plan experience in both the public and private sectors; and WHEREAS, the results of this study can be implemented by January 1 , 1979. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield that Stanton Associates, Inc. be selected to provide the consultant services required to complete this position classification and pay project; and BE IT FURTHER RESOLVED, that the Mayor and City Manager are hereby directed to execute an agreement with Stanton Associates, Inc. in an amount not to exceed $12, 000 for completion of a position classification and pay plan study. Loren L. Law Mayor ATTEST: Thomas j. Moran City Clerk RESOLUTION N0. RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATION FROM THE 1978 CONTINGENCY ACCOUNT TO THE EXECUTIVE DEPARTMENT WHEREAS, Resolution No. 5770 appropriated funds for each department of the City for the year 1978; and WHEREAS, a contingency appropriation was made in the General Fund and for various purposes including salary adjustments and related fringe benefits; and WHEREAS, it is proposed to conduct a position classification and pay plan study for all full time City personnel not represented by organized bargaining units; and WHEREAS, it is determined necessary to adjust the 1978 budget appro- priation $12,000 to fund the cost of consultant services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the sum of $12,000 be transferred from the contingency appropriation of the General Fund to the Executive Department. Passed by the City Council of the City of Richfield this 13th day of March, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk ~~ CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council` City of Richfield Gentlemen: Council Letter No. 68 Agenda March 13, 1.978 ~_-~.~-w~d , ~ - o Subject: Final Plans and Specifications and Authorization- to Advertise for Bids, Christian Park Improvement Projec t At the January 9, 1978 city council meeting, the council approved preliminary building and site plans, and authorized preparation of final plans and .specifications for the Christian Park improvement project. These final plans. and specifications have now been completed and will be presented to the city council for their review at the March 13, 1978 city council meeting. The final plans are essentially the same as the preliminary plans re- viewed by the city council earlier this year. The park and recreation director and the architects will be present at the March 13, 1978 meeting to describe the final plans and answer any questions council members may have. The Park and Recreation Advisory Commission has also reviewed and approved the final plans and specifications for the Christian Park improvement project. After review cf the plans, it is recommended that the city council adopt the attached resolution, approving the final plans and specifications and calling for the advertisement of bids for the Christian Park improvement project. Respectfully submitted, ~~~ Wayne S. Burggraaf City Manager WSB/eja cc: Park and Recreation Director RESOLUTION N0. RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND CALLING FOR ADVERTISEMENT FOR BIDS FOR CHRISTIAN PARK IMPROVEMENT PROJECT CITY PROJECT N0. 719 Clerk's File No. WHEREAS, on March 31, 1977, the city council approved Resolution No. 5704 adopting the 1977/83 Capital Improvements Program and the 1977/78 Capital Improvement Budgets, and WHEREAS, the 1977 and 1978 Capital Budget years provided funding for the Christian Park major park development project, and WHEREAS, the City of Richfield has received notification of funding through the Community Development Block Grant program and the State of Minnesota for this project, and WHEREAS, these grants together with a transfer from the Special Revenue Fund pursuant to Transitory Ordinance No. 16.45 will provide a total project budget of $470,000, and WHEREAS, at the September 26, 1977 city council meeting, the city council authorized negotiation of tentative agreements with architects for design and specification work related to the Christian Park redevelopment project, and WHEREAS, on October 11, 1977, the city council provided for execution of an agreement with Richard Schwarz and James Robin, a joint venture, for Christian Park building and site improvements, and WHEREAS, by Resolution No. 5846, passed by the City Council on the 9th day of January, 1978, preliminary plans Nrere approved, the project was ordered, and preparation of final plans and specifications for Christian Park was authorized, and _ WHEREAS, Richard Schwarz and James Robin, a joint venture, have presented such final plans and specifications to the city council for approval, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That such plans and specifications are hereby approved. 2. That sealed bids will be publicly opened by the City Manager on April 5, 1978 at 3:00 PM at Richfield City Hall and that such bids will be tabulated and presented to the City Council for award on April 10, 1978. 3. That all bids shall be filed with the city clerk not later than 3:00 PM on the 5th day of April, 1978, and that said bids will be opened and read aloud at that time. 4. That the city clerk is hereby authorized and directed to advertise for bids on said improvements as required by law. Passed by the city council of the City of Richfield this 13th day of March, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 67 Agenda March 13, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Certificates of Appreciation The March 13, 1978 city council agenda includes an item providing for presentation of certificates of appreciation to persons who have served on the various city advisory commissions . Certificates of appreciation will be presented to the following retiring commission members: Planning Commission Mr. Russell Susag, appointed to the commission in January, 1975 and served one term. (Although Mr. Susag will be unable to attend the council meeting, his wife will be present to accept the certificate.) Park & Recreation Commission Mr. Dean Covering, appointed to the commission in January, 1976, to fill an unexpired vacancy. Mr. Kermit Randall, appointed to the commission when it was formed in 1973 and served two terms. Ms. Julia Poehling, appointed to the commission in February, 1974 and served one term. Ms. Poehling was chairman of the commission during 1977. (Ms. Poehling will be unable to attend the council meeting . ) Council Letter No . 6 7 - 2 - March 13 , 197 8 Senior Citizen/Handicapped Commission Mr. Leon Brixius , appointed to the commission in August, 1.973 . Ms. Luella Carlson, appointed to the commission-in December, 1973. (Ms . Carlson will be unable to attend the council meeting . ) Both Mr. Brixius and Ms. Carlson served two terms on the commission. Advisory Board of Health Mr. Raymond Swanson, appointed to the board in January, 1977 and served one term . Charter Commission Mr. John Allers Ms . Carol Buckman Mr. Camillo DeSantis Mr. Dominic Zappia Mr. Allers , Ms . Buckman, Mr. DeSantis and Mr. Zappia were all appointted to the commission in 1970, and all served two terms. Respectfully submitted, Wayne S . Burggraaff City Manager WSB/jkl cc: Administrative Assistant Parks & Recreation Director Planning & Redevelopment Director i CITY OF RICHFIELD, MINNESOTA Office of :City Manager Council Letter No. 66 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Agenda March 13, 1978 ~I--~-o--~g , S - ~ Subject: Request for Special Use Permit, 306 E. 78th St. An application for a special use permit has been filed by Steve Kuklinski of the Assumption Church and by Keith Bednarowski and George Conner of Progress Valley. The requested special use permit is to allow conversion of the existing Assumption Church convent building into a community based group care residential facility for 24 chemically dependent women, with nine staff members and two live-in staff members. The building, located at 306 E. 78th Street, would be leased from the Assumption Church by Progress Valley. The following items are attached to this letter and will be referred to throughout: Exhibit A - proposed site plan Exhibit B - special provisions for group housing developments Exhibit C - South Hennepin Human Service Council Staff critique Exhibit D - South Hennepin Human Service Council letter of support Exhibit E - Review of building by Richfield fire department Exhibit F - Review of building by Richfield health department Exhibit G - Progress Valley narrative and outline, letters of support and needs assessment Exhibit H - Resident analysis Exhibit I - Van provision agreement BACKGROUND Parcel Size:Building site - 160' x 168' (26,880 square feet) Parking lot - 185' x 77' (12,805 square feet) Total site area - 39,685 square feet ~~ Council Letter No. 66 -2- Existing Structures: one two story Proposed Structures: the existing Setbacks: Existing: North- East - West - South Required: North East - West - South Site Zoning - Residence (R) Surrounding Zoning and Land Use: Zoning: North East - West - South March 13, 1978 building (7,360 sq. ft.) structure will remain 26 feet 24 feet 40 feet - 80 feet - 25 feet 10 feet 25 feet - 30 feet residence (R) residence (R) residence (R) I-494 Land Use: North - Assumption Church East - Single family residential West - single family residential South - I-494 Comprehensive Plan: The comprehensive-plan indicates the area of the site should be developed for churches or church-related facilities. STAFF REVIEW The zoning ordinance does not strictly define a use classifica- tion such as the one proposed in this projecr.. 'rhe Nrcr~~cd use would be a dormitory type use that would in a sense be a residential treatment facility, and. a group housing (multi-family) development. The zoning ordinance prohibits multi-family developments in resident- ial (R) zones, but allows dormitory type developments such as fraternities and sororities, as well as buildings for the treatment of human ailments, with a special use permit. The staff has determined that the proposed use is an allowable use if a special use permit is obtained. The request for a special use permit should be reviewed against the fallowing criteria: 1. Comprehensive plan 2. Conditions for issuance of a special use permit (3.44 subdivision 5) 3. Special provisions-Group Housing Development (3.37) COMPREHENSIVE PLAN As noted, the comprehensive plan indicates that this site should be developed as a church or for church related uses. A group housing development would not be in compliance with the A ~' Council Letter No. 66 -3- March 13, 1978 comprehensive plan because the facility i.s proposed to be managed independently from the church,. and, therefore, would not be a church related use. It could conceivably be argued that the project would be a church related use because the church is main- taining ownership of the land, and is endorsing the proposed use by offering the building to Progress Valley. The comprehensive plan indicates high density mixed land use all along I-494, except for the Assumption Church parcel which includes the proposed site. A group housing development would be an eligible land use within that classification. In that respect, the proposed use would seem consistent with the intent of the comprehensive plan for the area. SPECIAL. USE PERMIT ISSUANCE CONDITIONS The zoning ordinance (3.41, subdivision 5) states that a special use permit shall not be issued if the proposed use-would be detrim- ental.... "l. to the health, safety, morals, comfort, convenience or welfare of the persons residing or working in the neighborhood of such use, or 2. to the public welfare or injurious to the property or improvements in the neighborhood." The site of the proposed development is on the frontage road bordering I-494, and is in an isolated area of the .community. The use of the site should have very little impact on any residential neighborhoods of the city. The Assumption-.Church will buffer the residential area north of 77th Street from the proposed development, and I-494 is immediately south of the site. There are two single family homes to the west, and two single family homes and one 12 unit and three 16 unit apartment buildings, to the east of the site. Access to the property will be from the frontage road, so all traffic into and out of the site will be from the. south. This will keep the traffic generated by the proposed use away from the residential neighborhood to the north and away from three of the four multi- family dwellings in the area. A apartment use could be expected to generate 6.1 trips (ADT) per unit, which would result in 73 ADT for a 12 unit building. This figure would probably be a high for the proposed development, as all the residents would not own cars. Current traffic counts are not available for the frontage road. Traffic records indicate the following accident history for 78th Street between Nicollet and Portland Avenues: 1972 - 3 1973 - 18 1974 - 5 1975 - 7 1976 - 4 The majority of the accidents occurred at the intersections of 78th and Portland and 78th and Nicollet. According to the public safety department, the proposed use should not pose any additional traffic problems to the area. Council Letter No. 66 -4- March 13, 1978 Progress Valley has indicated that residents of the facility will be working in various suburbs in the area during the day and will rely on public transportation, where possible. The staff has reviewed accessibility of the :site to bus transportation, and found it to be limited with the nearest bus stop located at Nic- oli~t and 76th Street. That bus line would provide direct service to downtown Minneapolis and areas of Bloomington. Access to other suburbs would be limited because service is either not available or because it is-time consuming, involving transfers. Progress Valley is proposing to provide a van for transporting patients to and from work, to supplement bus and automobile transportation. COMPLIANCE WITH THE SPECIAL PROVISIONS FOR GROUP HOUSING DEVELOP- MENTS: In determining the requirements which must be met, the staff has defined the number of dwelling units in the building to be 12. The proposed plan. indicates a dormitory type arrangement with two resi- dents to a room. Each room will have one sink and each patient will have a closet. These will be sleeping rooms,. with separate facilities to be provided for eating, meeting, and other activities. There will be office space in the building for staff. In reviewing the proposed 12-unit building against the require- ments found in Section 3.3.7 of the ordinance {Special Provisions, Group Ho-using Developments), the staff found the following: 1. The proposed development contains more than three dwelling units, so it meets the definition of a group housing development; 2. While the development would primarily be a residential facility, non-residential uses such as offices would occur on the site; 3. There could be some question whether the proposed development would produce an environment of a stable and desirable .character. Progress Valley would be leasing the building from Assumption Church, so there is no assurance that the facility willcontinue for any length of time. Progress Valley is, however, paying for the required building improvements and has been successfully operating a similar facility in Minneapolis. The patients would be there only on a temporary basis however, which would produce some instability. 4. The building will provide ample open space and proper dwelling unit exposures; 5. The staff has determined that the development should provide one parking space per patient {24) plus one space for each staff member who could be expected to be at the facility at any one time (6). This would mean that a total of 30 off-street. parking spaces. The applicant has indicated on the site plan that 30 spaces would be provided; ;~ Council Letter No. 66 -5- March 13, 1978 6. The gross floor area of the structure does not exceed 30 feet; 7. The building has a front yard greater than 30 feet; 8. The building has a rear yard and sideyard setback greater than 25 feet; 9. The building has a sideyard setback from .industrial or commercial property greater than 20 feet. 10. The site indicates that the parking area would be less than 20 feet {5 feet) from the traveled roadway of a public street; 11. The proposed development would provide 390 square feet of outdoor living space (90 square feet more than is . 12. The proposed development would have a density less than 20 dwelling units per acre (14 dw/acre); 13. The building site is adequately landscaped, although insufficient information is available to determine whether the parking lot in sufficiently landscaped; 14. The adjacent single family residential property could be adversely affected. Proximity to the facility could make sale of the single family homes more difficult if the current property owners decided to leave. It can be argued, however, that single family residential use is not the best use. of the land in .this area, because of the noise and pollution impacts of I-494 and the surrounding commercial and industrial uses. PLANNING COMMISSION RECOMMENDATION The planning commission reviewed the request for a special use permit at their February 21_, 1978 meeting. The commission recommended that the city council issue a special use permit permitt- ing the existing Assumption Church convent .building to be converted into a residential facility for not more than 28 chemically de- pendent persons, with the following stipulations: 1. That the proposed parking conform with standards required by city ordinance, and that an off-street parking contract be executed; 2. That Progress Valley provide a van for the transportation of-its residents between the hours of. 6:00 a.m. and 6:00 p.m. 3. That proper landscaping be provided on the east and west sides of the property. ~ Council Letter No. 66 -6- March l3, 1978 .. STAFF RECOMMENDATION The staff findings indicate that, because of the "isolated" location of the facility, the proposed use should have minimal negative impact on surrounding neighborhoods and on the public welfare. The staff feels that the existing structure is well suited for the type of use which the applicant is proposing. It is the recommendation of the planning director that the city council take the following action: Approve issuance of a special use permit to operate a group care residential facility for not more than 28 chemically de- pendent persons. at 306 East 78th Street, with the stipulations that the proposed parking area be upgraded to standards required in city ordinances, that an off-street parking contract be ex- ecuted, that Progress Valley provide a van for transportation of its residents between the hours of 6:00 a.m. and .6:00 p.m., and that proper landscaping be provided on the east and west sides of the property. Respectfully .submitted, a~~ Wayne S. Burggraaf City Manager WSB/eja cc: Planning and Redevelopment Director ,A ,: t r - -- - _.. - - - -- - ~~ -I I 1 , I ~ ~, t I L 1 .~ i I ~ b j I I nn ~ 1 t``-- 1 { ~ ~ I ~~ I I i ,O-.C2 ~ C~,52 ~ ,G ~,GZ i I I I I~ I ~ I I I II I a I _- _ I I ~ II Y 1 . I ~ l I I ~ I I - r I ;~ I 1 I o a l ~ I V~ I u ~ ~ I o ---_I 1 ~ I o~ i~ W '' J ._ ~~: I I I I I I I q I ~ 1 . = ~ - I I - ~ - I - - ~ I V I ~ Z' I 1 t , ~ W r N I 1 K 0. I 1 ~ I ~ Z ~ I ~- i m s 1 b ~- I x LI ~ 1 1 (Y -- I 1 ~ i 1 w ~: ~ i1 t I I ~ 1 I ~~ N ;, ~ I 7 _ _ r I Iv I ~ \ 5 ~ ~ _ - ~ _ - - _ -- - _ _. I l j 1 I~ ~ 1 4 ` I J I I I I 1 WZ n 0 _ ' - \ )) ~ ~ I I ~ < ' ~ ) 1 I I za ~ ' j I ~a v 0 ~ f ~ 1 I a ~ Z I n~ ~ ~ j ~ <> i 0 , I ,~ ~r 1 - N I ~ ~ t J i I ~0 ~ t I ~ ~ ~ ?a ( I i I I xi nl ~- i I t O m 'JNIdV~4Na1 ~'~3N -- I I ~ I ~ 'S' II ~W ' ~ _ - ~ ,. - 7h~dv ~~iNpl 1S1)C3 - _ __~ __ may`, _ _ . ~ _.. __ I ~ -- _._ - _ , _ .. _. ~_O', VIII .-__ _ ., __. . . _. ~ - _ . __ - _ _ I _ .~ _ ~ ~ ... _ I I 1 t C" C~. ~ '' `~ r . ~ ' ~ _ .._ _ - _ _ _ __ .__ ~ _ / I I ' I i I r ~, i ~, ~ , "{ ~. ; I I ~, i I I I ,o-.c~ ~ -o ~, sz ,O -,cz - I I ~ I 1 I I I V I I ~ ~ N I I ~ , _ I y 1 - I < I I Y ~ d ~I ~ ~ o I J i r N , 4~. I i ~ I i - _ -_I I I I d 1 I ~ i I ~ - I < , - I z I ~ • I I Y ~ I I t a ~ I I Z ~ 1 I ~ 'S I ~ x I 1 (Y 1 ~ I ~ I I i i ; ~ tU ~~ I / 1 Q I ~_ :, I ~ 7 C I I ( ~ 1 li_ " I ? ~ ;:I I - ---`$ ~ 5 I ~ ~ I 1 (± I I r . I ~ ~ i I I j ( f ~ I ~z i , f l i I n° _ 1 ~ ` ~ i I ~ j ( I I I 2 0. ~ i I _ _ _ r~ I n i I I 0. } ~ I I ~ I I n~ m ~ ~ i~ ~ I rc f i i I »; I m u i I I ~rc I ~ ~~ i ~ ` n I ~ II X ~ = I oI , I °} I i ( ° I 4 ~ I > ~ I _ 'JNI~iV Tinf'~Vt ~•3N ~ ~ ~ ~ n .~ ' ~ ~ I ~ d W 1 i ~' \ ~. ` I I 1 Ci N W i 7~+~dY J~iNVI tsi~ f ' I I I __ . . --_____ ___-- _ ~~ ~ __. _ -_ _ ___ I - _ .o _7u .. __ _ _ _._ _ _ _ _ __ . _ _ -. - - _ _~ < I ~~ t~l ~ ~, ~~ 0~ ~~ ~ required to be set back such additional distance as may be required to insure proper vision and safety to .the traffic on such streets and high- ways. (3) No such sign shall be permitted which faces on the front or side lot line of any lot in an "R" or ~`riR" district used for residential pu~- poses within 100 feet of such lot or caithin 200 feet of any public park- way, public square or entrance to any public park or public or parochial school, library, church, or similar institution. Subd. 3. Compliance with Part V of this Chapter. All advertising signs• erected or used ~~..*ithin the city shall be subject to the provisions of part V of this chapter. 3.37 SPUCIAL P?:OV ZS ZOPdS - GROUP liOUS Zi:G DEVELOPfEI~1T. Subdivision 1. Lefinition. A group housing development is defined as a development consisting of one or more structures containing three or note dwelling units on a single site. Subd. 2. Locations. The following regulations shall apply in determin- ing permitted locations for group housing developments: (1) A group housing development may be permitted only upon application therefor, pursuant to section 3.40 and approval of said application by the council in accordance with 'all the requirements of this section. (2) A group housing development may be permitted only in an "rR" d~s- trict notcaithstarding any other provisions of this part. J 3!9/70 (70-7) (3) The buildings in the development shall consist only of multiple dwelling structures and buildings and structures necessary thereto, such as~ garages and s~ai~;~ming pools. Subd. 3. Group Housing - Additional Requirements. The council shall investigate and ascertain that the plans for the project meet the follow- ing:conditions: (1) That the proposed development complies with the definition of sub- division (1) of t?zis section;. `= (2) That the land and buildings are to be used only for residential purposes and customary accessory uses., such as parking, recreationaand laundry, but not including retail selling_of merchandise. (3) That the proposed development is designed to.produce an environ- went of stable and desirable character and provides standards of open space and permaner.tl.y reserved areas for oL-f-street parking adequate for the occupance proposed and of at least equivalent to those required by the terms of this part. (4) That such multiplu d{,;tilling structures shall be so arranged as to provide _~~ open space bet~•:een buildings, proper exposures for the duelling units within the project and angle light Gnd air to all units within the project and adjacent residential areas outside the project. ?t~~"7~:~w.;x3.• (S) That each development i:aving less than 12 family dwelling units,j•~~5,.~„l shall have at least t~~.~o on-site toff-street) automobile parking spaces % -~;~Y,~~~ ~,_, per dwelling unit, each derelop~aent having core than 11 duelling units shall have at least one ^nd •or_c-half such spaces per d~•;elling unit. Space a~.locations on a project .;ite for future garages shall be shorn on plans at the time application fer the project is made. ~ ~~•. j ~ (6) That in each multiple d:aellin~ prcject containing only one •-.~t- dwelling structure, tl:e gross floor area of such structure (including the' area of parti.ti.ons and .outside walls of each floor) shall not exceed •LO ~--~'tr~~==-~~ percent of the total area of the development site. ~ft`•~'~• 71 3/9 /70 . ti (?) That each bllil~lin;~ in Fi dev~':7j~lrent s}1.1?l '~al.'F~ a `rent-,'arcs s=-*_-~.:cl: %~ at Least 30 feet; provided that if a nre<lter set-bacl: has been establl>tl~d !;'7 existing huildin~s in the n1r~cL, , u^~ ~r~at~.r set-b~c'.--: sh<? 1 },.-: ~` ~~r-,~.~ ' (~} That 111 Z?Ctl mUltip}t' ,71.J(,llipn ~rC~cCt C'J-irllil~'l:' ,~[,1~.' r^- i:'c':~r;-• X StrliCt:+r(?, S_li"1 prO~t.CC Sha1i 11a~iE: a rear-yard set-brick and a s]~_e-,'are set-`~~ clc from any adjacent "R" area of :'_5 feet. (9} T11at eac'r~ multiply dwel.li~lg project containing more than e:*e ~~c:r~llir.~~ `-y=;__''~'==- i structure shall have a rear-}and and side-yard set-back of at least 25 ~ ept ; ~~:,~"_~ there shall. ?,e a mace bC iiJec?Ll amp two adjacent buildings at least egl:al to _ _ „~=v = su_ of thC: ~:eizhta of the tc:o buildings . (10) That each d:aellin? structure in a development shall have a silo-yard se*_- back from any adjacent cohr.ercial or ind~~strialr,roperty of at least 20 Teet, - ~~' (11) That any unenclosed (ou*_side) Gff-street ear%ing area o^ a develo^-~~=r` 1 site shall be set back at least 20 feet from the traveled roadway of any public ~ _ street, and at least ten feet from an}- property Line. ;•,~ tv~""(12) That multiple dwellings ir_ projects of less than 5C0 de•7elling u;_its s~.ail~~ :;_ have a density of not Tore than 20 dwelling uni is per acre' provi ded tb,at if Lie •,...:{•=~ project includes one indoor autclnobile narKing space per unit suc'~: dersi ty :-:a~: be ; increased to 22 dc•lelling units per acre and if the project ir.clu~es t'.•7~ indoor ! ` automobile arlcin spaces ~~r unit such density ay be increased to 24 dc:elli^ •~ P g p ~_..~-~,--: units per acre. ultiple dc•:clling pre.~ects of Tore than ;1~9 dccelli_n? units ..~~c=-_ shall have a density of not more than 30 dwelling units per acre. (13) That multiple dwelling units other tlaT: *_aose ~_n to~~7n houses and roc•~ houses shall hsve a fiaor area of 650 square feat per one-bedreor unit, cvirl: .floor area computed on the basis of inside measure;aents, excludirg hallc:sys and ' entranceways. Suitable storage space, of at least "LS square feet per unit, shall also be provided. So-called "efficie:~cy a~art::ants" with cor:bin~tiGn iivin~ rcoT- bedroom facilities shall have the same ~:ini:::ui~ floor areas as on-~-bedrGC~l t_ai_s. Each such multiple residence development snail provide Lot an on-sits outdoor liv- ~ ing space yard area or areas easily 4,CCeJs~.ole to the multiple dwelling units in ~- the development. Suc]1 yard areas need not' be separate for each dwelling un_t. I\o such yard. area shall be less t:1an 20 feet in c.idth. Such area shall be a~ least 6100 square faet par unit for tc•7o-farli ly 2nd three-family d::~ellin^s a_nd a*_ ~ least 300 square feet' per unit for larger mllltiale- fanny devaloGTer.ts . ~ =''~'~~" ="~~ (14) That the outdoor livin; space yard areas required by this section s all `•''' ~"~' not include drive,aays, parking areas"or rront or side yard set-bac:c areas. (15) That ear_h grcup housing develop .lent project shall include lancscaoi;;, eL all areas not occ~]pied by buildings, parkin; lets and driveways, with such l~nd- sca;ling plan to be approved by the council. r~ (16'} That each ;;roue housing de-: eloD .lent project sha13_ incluc'.e adee_uatc el:t- ~K,~. dOOr On-SItC'_ 1?g[lting Of tl'iC' parl:l-r.!; areas, ~:3l1:.t7a`,'.>, and Otl?er arC'aS GF t]'_ pl~']C:Ct. Sl1C'.1 llr;l?till Sl:ail be approved r.y the col'nc7.1 and s11all r.:eet tl-le r:~- ' quirel~er.ts Of r_he Clty rf'latlll~ CO :10 T.1-YCS'_diritlal of"L-St7'E'i't P~1r':'_n} arE'aS. (17) Ti1at an;7 "t0'711 110US('_1t Or rOl: 1.lOllSe'_ ~ aS uSC°`~ In tl`.1S SeC =l:'n i c S :".l:''- tlple d*.;ellin strl:cr~re_ hav]rg lot less thal: three d'.:elii(?g up.l`s (_rcCtt:^. ?.? rGtl .^S :1 Sli'.:~1C' b'll~(!1'.1~, E'ilC!, tl^.lt =]Uf_ SC'.~C'-:]r~•l~ Fr~_C1 ri.._ ~.`.t. -~:1'Il, ...__._ ' un~ is Ciy a p.zrt:' ~:r: i 1 r?r coal is . ~1 i)) _..,li .'ny L~.'.111 i!l1li. _ GI 1:OLJ :1 ": L'S l' Sl1 i.. i° =E•t tile' fCi i~~~.17 ~ , '~. .._ _. _ .. '• (a} It Siiil~ i .::n!":1111 11 (r n:c~re C:13C1 l~ CS!Ci_7n`_~ 11n1CS it: OnC CvntlSli•lt~: StrllCtUre. ('~) Th^ n:;rr': ;;al;s hc•tl:ccn cac}~ t^~ •a':,ell in•' units shall. :~~ of ~:~1~~c: _-~' C COn>r;'lICC1C`n C"iter.':'•_Il^ L'.-~~:~ t^t~ b1.~C'T,er.r ~~~vi C`? 1:11 E' :"~10? . 71. . ,~ (C) Cti0 (; C: t` ~ ~ CrL:Ct:2r_ .: is -i11 tl~?': _. `-_t CVt--r -"~i ~. lf.'"; ., _i] ii t ,.: i.; T". C'.1 ;.[1 - (d} 1;'revisicl 511~l11 bt, L,tadC 'Ur dC 1L•~]f5t Lw\~ 2ULCi..O;.'lly "_il`?Clli{, iii'~li:~ =.e.r d:Jtllint; L'il2.C, at 1..a5t QI:tS OI SJi:T~fl St[:lil bu 1au00L';i, v:tl._[1 :k~-C'r'y ., ...._1 ~ .. _ i- -l ClU3C pro:;ln!lty t0 tnC? dtJl_'111n4~ t.'[.ICS TOr W~i1Ch CaE_'~/ ll;?'I~_ UeC'i: i%rOV=~.:~;i, (C) SCrUCtiir.^.;i :it1311 i1~:Ve c _"•.;L-i:~:Ci: frOi:1 ail j' 1nC"CriVr _~.:_~_.ilj ~.i L;;_: _ --"_ S1tC Of alt -1.e3,:t )5 f~'CC, ~_ sp>iC%' .;cC ,_.:C' UL111u1:?,;~ On C:. .- i:lt-~~,~t ,1~._ i'- leaSt 25 feet C' :"_e-L131f t?lE: SU::! OL the it i:1 c11 C:i O: file C•v0 ~C!j;~000i C. ~i fll i,l _.:..5 ., Will%k1eVc'r 1S g: =:ar, aliil a Set-JvC'r: frOLl an}' adjaCenC arCpCltti' Of 3. 1~:,;_ _~,) feet. (f) Lxcept as modified by the Provisions of this paragrapi-1, the other r~quir~ ments applicable to multiple dLJellinb structures shall be observed. {19) That tcwn houses and row douses stlall Have a density of not more t?1`_: to d~~elling units per acre for three-be;rool units ar,d of r.ot r;yore than 13 d,•:el~in units per acre fir one-bedroom and two-bedreom units. ~20) That tccan houses and row houses shall have a flccr area of at least 9~J0 square feet in each one-bedroom or two-bedroom dwelling unit, including stora~-e space and hallways; and shall have a floor area of at least 1,040 square f~ut in each three-bedroom or larger dwelling unit. r:ac:i dwelling unit in a tc:Jn house or row house shall have a private on-site outdoor living space yard of at Ic•sst 300 square feet for each one-bedroc;m or two-bedroo;a unit and at least 400 s~u2re feet for each three-bedrootl or larger unit. Screening of such private yares shal_ be of a tyke approved by the Council. (21} That the property adjacent to the project ~•;ill rot be adversely at_*ecLC~?. Subd. 4. Issuance of Gonin~ Certificate. If the Co::ncil finds that the proposed project will comply with t'r~is code and will be cons istenL with tale intent a^:d purpose of this Part to promote the public llealtn, safety, order, convenience and general welfare, it llla}' auttlorize the building inspector to issue a zonin~ cer- tificate. Subd. 5. Recreational Facilities. ' • (1) A group housing develop_ent Clay include, among its accessory uses; recreational facilities. If locatea in a building, such facilities ,gay be in the same building as the residential units or in a separate ouildir_g. If suc?] facili--. ties are in separate buildings or are separate structures, they shall be regarded as "build.ings and structures necessary to tae group housing developmenC", as provided for in Subdivision ~, paragraph (3) of this section. (Z) tiny such recreational facility or structure shall be for the primary u~ and benefit of tI]e persons livin,; in the group housing develorment ("rtsidun:s"), but may be made availai~le for use b}- the oer.eral public subject to and in accord- ance with tine provisions of this subdivision. (3) Duly such facility made available for use by the general pu;;lic. s;:ill meet the fo1lc:Jia~ requirerlents. (a) It may be a sc:im:~i:;j club , a tennis club , a bad::inton club , •_ golf club or a squash or t1:2nuball clua , or any co!loinati on of tnese • Tae ; ~,_~ iic s:]all IlOC bE; RC::=;+OLla:.! CO li~C IlG'j `+L':::i i.2Clllty t'_SCepC 3~ ,.._:::Ct_rS, ... .-.:._ .._ tiemOt'-rs; OL auC[1 a c111U. L:G11111i~~ 1311t?5, _iull[1a5, SCt'_a5: rv::::!~~. ~~t-'Ol~la.l U1i~_~.~., ti;;; ~ ~:,, p1tC:1 an.. YUtt f~C)itLni; t~lCllltl~_ Cra!:i~iCi~n25 ,..... ?]~:1iti1 %1L!~ f:'C_ __ tics stlall not b~~ i11c1udCL1 aclon„ tilt facilities ~.:nich ir.ay bi; availa~lu for :.. by t:tc' Gent ~ _11 i,~_.1~'~ . (b) IC stlall Ul'. tl..toltin~'~l iOr I?tC kJiillt'flt Uf C:1 _ OCCS'`1liC'.i Ot ti!_ ,CJiil` housi.n}~ dtVC~-Op!t.C1]C mild tht3 .^.:i::1;DCr5 Gf iI1C p~1rC1C::lar C1uD lm'O1VCU 311 ~ Snail I1Jt 1ilCllluc: S:)~'! 1.21. ~C.C-„!:t.::•~„.f( 2~:.~ ter J~'t'~t~1tL7LJ 73. (c". Its area, w`_E~~er r.J•:se' in a _eparate t,itci.n~ .:,r ~,:L-.f- d~~crss Brat t be i.n d:(~<< L1n rJ tra n_~rnai rECreaLr_~;,al ana otter o~.;tdoor yar:. areas req.:.tei t.,r kr..,p !'.,.~...'g '.EVelJpmer,ts. ( ~:, do c.~.td~ur a~~Er: is;.ng suns dr,r,JL:C l.n~ tr~e ci~b or acti.vic~ *~volved sra« t:e CuiateJ. _:~ tre gc „p ro+_~;:.r~ ~ece:.p~rent s:.te. (e~ It s•-_ati bE ar~`.<<e~~~ra11y cJnpat.~ble witr.. tr_e >rJUp hG4_.LP~ oeve~cpmert .of wt,ic~. i.t .s a part., (i~ In add_ci;,n t: tr_e _ff~street parki:~~g req~.irener,ts ot}~erwise appl i.tahie t:. grJ.,p h.:.~.air,e deve. ~pver.t5, :.c stall have the foll~wi.ng aa~.it;.- ana t a~.tom:,c:..t e par t~:i:n~ spares I'vpe of Act Lvic~ Addic::..~nal Far4in~ Spaces Sw:_~T{ing Clubs l space lar each 10 non-resident members Ten°~:;.s Ci.•1^s 5 ad~?.tional spares f•.r eact, tennis court Bac?s~i.-~ton t_i..bs S addl.tonal spades fJr eacr, badminton c.JV r t Squasr_ and Iiar.icaii Glubs _ 5 additional spa. es for each squash or 'r_an?'tall cJ~.:rt G~"if Clts 7 a'diri.onal parie:~.ng space for- each 5 ron~resi.d ent members For the p•~rposes of tt.s para~rapr~ 3 "non resident- is a person who does not lve ::.r,. tree ~ro1p r~o~as::_ng devel.;pz,ET~t. (g'- It srai.i r,ot be u.e=. 'e~~ tre general pub"i.c unless- all re~ quire;. licenses f'_r suer aci::.vi.T.~ t_ave been obtained from tre city, fir=; 1. gr~°.;p ho~ising ^-eve~.~pm~rt s!-_alt not ~~-~cEtid.e recreational faC''L1,C~.6a cr strsct~~r.e{ t,_r ~~~e _~,• tre gEr,eral public. unless tre rJanc:.l flri.= t:_aC Su'r_ prop~sea ~~sE ^'y t~.e ~=*Leral p!ibLi~ WL~1 be C.?nSISLEnL WLCn tl'~e i._LtEnt ar,.d p~~.rp.;se ~f• r_~..s Part ar•.~ wil.i n..t ac.versety affect the essen- ti.a1 c~_aracter cf• tr-e group r-_ .:s.nQ 'e~%e't.:pment:, or rt!e zone in w?-.icr_ soon developrE~er ~s 1ocaCei, Any' s'~:.~ fa:::.ii.L'i.es wY_i.rr~ are t•a be used by t~~e general p~_ L_c musr l;e part .~!' t~re group 't..os.s_~_.g deveiop,~Ent: applicatirc,, or an a_~ner,7.~ent trere.f. (68.••il j 8126%68 3.:i8. S ~E~'(AI Fk ~V C; I`~~S ._:':.~ I `.~, FAR:K I `C Ati..F S riRAGE. Su'~d.~.vi.s:;.or? 1.. I:ectdr'at1J'2 ,t N_.^SorlC e_ T.C_E o~~ts.i~~.e parking or outside storage, on or nFar res i~.er.~ce o..i.st r ~ r proper r ies, ai' ve~r_i.c i es, materia~sy Sl...ppi .e5 Or egt~.f.p~re~n'~ C!~~L: C~.S:J'sraLi.ly' ~~~SC:' ,fir ner:de~. f'vr L.~e In CJnneCC:.Jn Wit:rc CrE vCi`.,.panCy' ~f TES.d.ELC1.3t properry £ar r.esi.~er.~e p~rposes~ ..s r~e.rehy fo~:r.3 to create d Y~uLSani•e anal decri'r~ent:al ntl~_ence upon rrie pi.bli.c health 'sai'et_ , pr.•sperit,Y', gJ~~ ur~a.er at?.a _enEral welt~are in. sli~.'h_ district, i.n- c1u?.:*?>z •~bsfr-uccian of v~.ew an streets anal on pri.~•ate properties, 'orir,ging •c.nr.ea.lcr.fui ar:d T~_ 1.5J!IrE: od.;rs a. ~ Taterra:; =nco rES:i.7enria:. ne;zt~borhoods, crea:inK a c1..ctere7 aPd ~tr.erwisE •:r.sier_cty areas, pre~~en.ti:ng tr_e r~.~t1 ose ~f res~~ent ial streets fir resi=e~~• iat parkir,~, inrr_~~~ci.ng com.rercial ad- veri::._;r~g si.sns _.~to areas wr-ere c~zrrercial adverri.s'aa sins are OCr_FrWISe pr.~r.:.'~:.tE3, any oc~er;wise a~versE,.' dttEC:...''.l~ res i.±ent;.al pr:,perry val~.:es -and. nei.~r,.notr.;o~ paL;ernso - Sub:;., 1. t'r."t3a~r~t Fark;ne, ~1t i; ~.,nlawt~L for any persorr~,,canin~, drivtn~ or :.n c!~.aree ~f a vEr tie~~t anv t the types hereinafter specified to ca~~se ~r per7~:;.t su~t_ vrr_;.c,e r:, be ~arkEd or t:, stand cJ:~.t.in~o..slr iar marE than -4- 9i 1.3i i4. ORDINANCE CODE ' CITY OF RICHFIELD, MINNESOTA '~ ~ SOUTH HENNEPiN HUMAI3 SERVICES COUNCIL Staff Critique November 16, 1977 ~'roposal by Progress Valley to develop a halfway house for chemically de- pendent women in ~tichf field. Corporation: Progress Valley, lnc. ~ private non-profit corporation which currently operates a half~:ay house for chemically dependent - men at 3033 Garfield Avenue South. Proposed Site: Convent of .assumption Catholic Church located at 307 ~. 77 St, Residents: Proposed capacity .- 24 women. _. Staff: Total 9. Professional - 5, Support - 4. 24 hour staff availability.. Operating kule: Licensed under Rule 35 of the Department of Public Z~teifare. Need: Need for this program iias been demonstrated by the most accurate needs assessment tool, actual counts by treatment programs. Although the South Hennepin Human Service Council has rot included extended rehabi- litatior. in our past needs analysis, local key individuals have con- firmed the need for this program in the South Hennepin area. Included in our local analysis have been: - Esther Hall -Chairperson of our original Chemical Dependency Task Force, active AA member and board member of Wayside House, a halfway houses for chemically dependent women. - Violet Leht.inen - chemical dependency counselor for the Department of Public Health in Bloomington. - Terry Davis, A.I.L. counselor in the :youth Hennepin area. - John Curran, Chemical Dependency Program Specialist for Hennepin Co. Treatment Outcome: Progress Valley for•men appears to have an excellent recovery and adjustment rate for persons completing their program. John Curran, Chemical Dependency Program Specialist for Hennepin County terms rroaress Valley the most account- able, professional, responsible and innovative program he has dealt with. He is also extremely impressed by their ability to operate a quality program without reliance on large governemental expenditures. Track Record: The present facility operated by Progress Valley was visited by staff of the South Hennepin Human Service Council. ~+e were impressed by the fact that it was indistinguishible from the rest of the neighborhood, was tastefully deco- rated and exuded a warm and caring atmosphere. Progress Valley has the strong and continuing support of the kauenhorst Corporation. Staff Recommendation: ~''-rong endorsement of the need for a 'nalf~~ay house for women in the South nnepin area and for the capacity of trogress Valley, Inc. to deliver effec- tive and accountable services. ..11s~~~vj ~ ~' November 21, 1977 Mr. Don Stuhlman, Executive Director Progress Valley, Inc. 3033 Garfield Avenue South Minneapolis, MN. 55408 Dear Mr. Stuhlman: Seraing t31n~>mingtan Eden P.-r~i^ F~iina ttc~,~~e~~i At it's November 16, 1977 Board Meeting, the South Hennepin Human forvchemically Council endorsed the need for an extended rehabilitation program, dependent women, in the South Hennepin area and the capacity of Progress Valley, Inc. to deliver effective and accountable services. In our review of the program you currently offer for men, we determined that you have shown an excellent recovery rate and have the full confidence of professionals referring clients to your program. It is our judgement that an extended rehabili- tation program for women will complement the other chemical deperoachyindicates that have recently been developed in this area and that your app that you will succeed in gaining wide spread community acceptance and support. We are prepared to assist you in anyway we can as you finalize your space require- ments and seek a conditional use permit. Let us kno~.a how we can Help assure that the needed services you are prepared to offer become a reality for area residents. Sincerely, I r'~// Phillip R veness executive Dv ector - PJR:bka cc; Mr. Wayne Burggraaff, City Manager, Richfield Mr. Richard Krier, City Planner, Richfield Mr. John Curran, Chemical Dependency Specialist, Hennepin County. CV d' i1) ~ ~ Q~ .~ ^ - -~ ~ ' ~ .~-.+ ~ ~~ ` ~ ] [ Q O Cfl December 12, 1977 Mr. Donald Stuhlman Progress Valley Inc. 3033 Garfield Avenue P•linneapolis, MN 55408 Dear Mr. Stuhlman, Relative to the survey made at your request on the .property located at 308 E. 78th Street, P,ichfield, please be aware of the following requirements to allo~v this property to be .used for the housing of un-related individuals; 1. If the cellar is to be used for other than service of the building it must be equipped with two seperate means of egress in accord with Life Safety Code 101, sections 11-421 and 11-2212. 2. Smoke detectors shall be installed at all occupied and usable levels, such detectors shall be so installed as to sound the alerting horns now in the building. 3. Emergency lighting shall be installed at all 3 levels to activate on loss of power and illuminate exitways for a minimum of 20-minutes. 4. Stairways must be enclosed to allow each level to be a seperate area, such enclosures shall have a one-hour fire resistve rating with doors and hardware of a like rating on non- stop closers. Such doors may be held in the open position by magnetic hold-opens activated by the smoke detectors or by the manual pull stations in the corridors. Life Safety Code 101, sections 11-4311 and 6-1111. 5. Install non-stop closers on slop-sink rooms, t~~~o levels to • allow the corridors to be free of obstructions created by tV~ese doors when left open. 6. Boiler room.. Repair door to close and latch properly and install more make-up air for the appliances. 100 square inchs will be acceptable. 7. Seal laundry chute in cellar and at eacfr level or install a sprinkler head at the top of the chute. 8. The open ~•~ood joists in the cellar must be covered with a minimum !Z-inch type X sireetr•ock, all joints are to be taped to allo~,a a one-hour seperation bet~•~een the cellar and the upper levels. 9. Repair electrical wiring on the sump pump to meet fI.E.C. 10. Electrical outlets in each of the rooms to be used for sleeping is deemed to be to fe~•~ in number. Additional outlets shall be installed tivhen the room designs are final. t Please contact this office if you have any questions on this - letter of requirements. Donal d A. Burke ~~-~ Assistant Chief Fire Department telephone: 869-7521 (612) • :=alt . r~Y3~~~ A December 19, 1977 (~ 0 .~ M N 'd' L.{') Lf ~ .~ s L Q ... Mr. Don Stuhlman, Director Progress Valley 3033 Garfield Avenue South Minneapolis, Minnesota 55+08 Dear Mr . StuhLma.n An inspection was :wade of the bui~dir_g at 310 East 78tH Street by Bruce Nordquist from this department. The inspection was made to determine the health and safety requirements for a supervised living facility. The building was saiisfs.ctory excerl with reference made to problem areas: ' 1. State regulations require all food facilities used for serving more than. ten residents use com.~:ercial dSF apnrovrd tyre equipment. Included are the dishwasher, hoi water heater, refrigerator, freezer, electric ran5e and cutting board. If the pots, pans, hood filters, etc. are to be sanitized in the mechanical dishwasher a ?-compartment sin.K is adequate. Ar_ approved 3-compart~.:ient sink can be used in lieu of a mechanical dishwasher. All floor equipment must be or. approved legs at least six inches above the floor. TY:e metal edginb on the formica. counter must ua replaced with proper construction. 2. Ari exhaust hood must be placed over the heating equipment in the food preparation area. Supply air to replace the air exhausted must be provided and Can be made part of the hood design to avoid need for tempering the air. Code requires the hood to overhan; the cookin; equipment and the amouat of air exhausted be a mini:au?a of 200 cubic feel per minute per lineal foot of cooking service. ;iir.ce approximately 26 residents will use the facility, consideration will be given to other acceptc~ole proposals. telephone: 869-7521 (612) an equal opportunity employer .. Re:--310 East 78th Street Page 2 December 19, 1977 3. In those areas of the cellar used for recreation or other type of occupancy, the total amo;znt of air circulated (recirculated plus outside air) must be r_ot less than six air changes per hour includir_g outside air of 7'-z cubic feet per minute per occupant with an equal amount exhausted. _ Automatic controls must be provided to maintain temperature and ventilation design temperature. Toilet rooms and janitor closets must be ventilated at the rate of two cubic feet per ~.irute per square foot of floor area. The exhaust system should be separate from and inde- pendent of all other service in the building. The laundry must have 12 air changes per hour. ~+. Submit a lay-out plan of the entire building for further reviewal. Thank you for your cooperation. Very truly yours, I. F. ROESLER Environmental Health Director IFR:ml cc: Robt. A. Worthington, A.I.I'., Director Flaming and Governmental Affairs Rauenhorst Corp., N.W. Financial Ctr., Suite 2200 7900 Xerxes Ave. S., Mpls. 5531 Keith P. Bednarowski, Y.E. Vice Pres. of Construction Rauenhorst Corp. N.41. Financial Ctr., Suite 2200 7900 Xerxes S. , Pdpls. 55+31 ~/ C ~~~~~®~S ~~~~~a~ 3033 GARrIELD AVENUc SOUTH ``GG J ~ ~ I ~ ~ • MINNEAPOLIS, MINNESOTA SSU)a /~, PRIVATE NON-PROFIT CORPORATION DEDICATED TO REHABILITATIQN OF THE ALCOHOLIC. ' ANO OTHER CHEMICALLY DEPEf`1DENT PEOPLE (hit) 622-0508 822-666i hi E ~1 O TO: Inco,~,ing :residents FkOi~: Ikon Stuhlman, Lirector voug Lixon, Senior Counselor iron Majeske, Counselor Bill Moultrie, Counselor 'r7elcome to Progress Valley, Inc a tide hope that your experience here will be beneficial to you. b;uch of what happens for you, during your stay, will be dependent upon yourself. Your gro:aing ability to become a more effective person will be largely .due to your awareness of self, and your willingness to share that self with others. P•`ay eve offer the following suggestions: 1. If you do not know, ask. 2, If it hurt:, ,.ay so„ 3. If you are confused, share it. 4. If you disagree with something or somebody, talk it out. (tie hope to learn from you, too.) 5. If you need help, tell us. ~~Ie appreciate your individuality, but remember that you are also functioning as a group rc,ember, Your ideas and feelings will be a real asset to this group, LIVING WORKI"JG TO`'JAr~O RECOVERY but only if yo~~ are willir.^, to risk sharing thzm. WHAT IS PitOGkES:; V~~LLEY3 Progress Valley is a therapeutic living experience coupled with the work ethic to return the hlcohol/Lrug dependent person to tl"ie world of today in such a manner that this person no longer relies on any Alcohol/Lrug substance to enable him/her to cope with life as it was meant to be lived. c First let me quote 4Jebster as to,t2~P term experience: "The actual living through an event or events; actual enjoyment or suffering; hence, the effect upon the judgement or feelings pro- duced by personal and direct impressions; as to know by experience." Second, the work ethic means the responsibility of going to a place of employment and actually doing eight hours of work and being compensated for this work in dollars, enabling a person to purchase the necessities of life. The experience starts whE:n a person is referz~eci to 2rocjress Valley ) by eitY~er self or some agency who thinks that this person: reeds rehabilitation for his addiction. The person is interviewed by one of tl-.e staff who takes personal data such as age, addiction history, anc health. (It is necessary to be physically able to work to be eligible for the program.) If this person is seen as a suitable referral, he/she then goe= before a selection committee of 4 or S current residents. This committee talks with and con- fronts the person on his/hers reason:,= for wantinc; to be at rroyress Valley. They do not try ±o. pie}: "w] nt~e.rs" , but are most inter- ested in the persor: who ~.aar.ts t~~ r.Ei,ai.~i].itate the^aelf, at this point in tirr,e. ~y~-ier. accepted, this .person is given a date when he/she can enter the program. Upon entering i'royress Valley, a bed is assigned. Hl~o, the ne- cessary paper work is done and tl;e person is ready to begin, Ti.e first priority is the job; if he/sY,e ila5 one, fine; if he/she does not ile/she will be advi~ec: uy tl~e~ st-3L-~ anc] other residents as to what jobs ar.e available, wher^ they are located, and. how to get there. It is not recd„:ended that tl:e ur.emy loyed person seek career employment, at this time, but rather any type of employ-- roent that will takes care of current i~asi.c ne~~~ds (such as room and board, ciyarette,s, etc.) . Tho idea of rJrnplu~~rn~~nt .is a ~~sic ther- apy in itself. becausE. It j~LItS rcc~u.larity intc a life that previ- ously has been unregulated. Also. th~~ c]i.sciF~line invo'ved in get- ting up, getting to work, and performing is therapeutic. -The rewards o~ worY~ are pretty basic, i.e. money, ~atisiaction, and a sense of being. 13ut more important to our clients, it is the starting point for building a new life. :~o much for work. l~io'.a, what hapF~E.ns therapeutically in ti,e croup living experience is loves, trust, freedom, uncierst.anding, empathy] and so on. Flow is all of this. accomF~lishedl 't'hrough peer-groups, through staff, and through self. _~ (2) Let us first examine the group. It is comprised of twenty-four people ages 18 to 60, from all walks of life, with one common identity. They are all addicted to Alcohol/Drugs or both. They all have other problems such as marital, dependency, money, prison records, parole, job loss, and many others. ~+s the process begins, each person is asked to introduce themself to the entire group,. relating his/her story of themself, his/leer addiction, and his/her f eelinas. This initial group exposure is the basis from which the group process begins. .i I~1EE`I'ING SC~:yi~ULi/ ti•~ELCO;~E TO PROGrZESS VALLEY,' IL'+C. C•ze are a private nonprofit cor :oration. Our goal is to provide a period of stabilization, coupled with an employment program, goad food and good surrounaings, and a people-oriented therapeutic program. This program has b?en designed for you,-the chemically der ndant person upon leaving treatment. Hopefully, this will hela you in your ady.ustment to a productive and chemically free life. Our staff consists of Don Stuhlman, Director; Doug Dixon, Senior Counselor; Ron i~iajeske, Counselor; Bill 2~;oultrie, Counselor; Kod Loper, Psychologist; Secretary; Eouse 1•ianager/Counselor ride; Cook; Night Manager; ~ and from time to tir;e Counselor Interns. Your acceptance in our program will be determined by a group of your peers. You are responsible to this a~oup as well as to the staff for your conduct and attitude. ~~e have endeavored to limit our "doss" and "don'ts" in order to stress personal responsibility; however, certain guidelines are rece~sary. This orientation sheet is an attempt to make you acquainted with most of these "guidelines". AUA~TI~i:i~T DUTIES : General clean-up and maintenance of each apartment is to be decided upon by. t..e resider_ts of each apart- ment. The main weekly clean-up gill occur on Saturday after the Government Meeting. On the third Saturday o~ each month, the main whole-house clean-up will ta'~e place. Th°se wee}:ly and monthly clean-up duties will be shared by all the residents of Progress Valley, Inc. Bids sheuld br made neatly every day with the exception of :^~ednzsday reorning, •,ahic:n is limn c:ay. On ~•~edresday, all beds should b= stripped and towels, bath mats, etc., should be put in the laundry bag placed at the r°ar door landing area for your convenierc~. Hdequate storage is provided in several areas so the rocs and closets can bz left neat and uncluttered. t~part~;,ents are to be kept reasonably neat and presentable at all times. Weekdays Saturdays Sundays b Holidays There is food lo;,atcd b~' til° for making any 9.0O.~d to 9.30.1:•! Help ~'OUrsel~ Dl~.rl~R 5 : 15. i•i to o :15P:•i 5:00';-1 to 5:30?,•i 5:00.'x•! to 5:30::! available for .:con lurches at the 2 refrigerators mll}: dl."'.p'nS~i , ~".u''. t::E' CCO}: l~ not c:VallatJle lurches . ti Cont. Page 2 Meeting Schedule ROO~•t at:D IIO.~itL: bents are to be paid on Friday evening before dinner to the Lirector or whoever is appointed by him. all rents are one week in advance. It is hoped that, barring un- foreseen difficulties, all residents can acco;?plish this com- fortably, during their first month of residency. CU~F~:~; All residents are given a key a=ter a short period of tirr,e and a $3.00 deposit. ,Since there is no curfe~~, except i~iidnicht 5urday, it is hoped that each resident will use his best judgement in setting his own. Ei~PLOY~'*dT; Each man is responsible for obtaining his oTh~n employment. This can be done through I~ianpower or employers' Overload, Car ~~+ash, etc. There will be no loitering around the premises, during the daytine. all residents, unless genuinely ill, will be out of their living quareters by 8:OOa~•i. I~LDICaL C~F2E: ~7hile Progress Valley, Inc. does not provide medical and/or dental care, we have made arrangerents with Richfield I:edical Group at 65th ar~d ~iicollet to ta',ce care of the medical needs of all our residents. Should you desire to avail yourself of these services and do not have a family physician in the area, please contact ore of the staff rr~embrrs in order to set up an appointment for same. There is a charge for these services, but it is based on ability to pay. Progress Valley, Inc. tirovides no medical insurance and those of you who have no insurance are urged to acquire same. LOTS?AGE ~~t~~: Th° visitor's lour.re area on the loiaer level is the space provided for the usz of auests and/o~ residents while entertaining guests. Each apartrnert is provided with its own living room and this is to be used for general lounging purposzs. Let's try to keep the downstairs louzlye area r,aaL .and u:~clut:.s.re as in most cases, this is the visitor's first impression of_ Progress Valley, Inc. COFFiE: a_coffee machir_e is provided in the dining area so that fresh coffee is always available, tilhen emptying or nearly emptying a pot of coffee, please start another pot itn:~ediately. tia;:e sure that coffee pots, when empty, are not left on a hot burner. Coffee may be carried ups-t~~s to~~e~pp~-r-tr~-~~-tit-s-,--~u~ it must be carried in one of the Thermal i?ots provided. These pots and cups, suacers, etc., are to be returned to the kitchen after use. If any apartment continually h~zs dirty cups and/or Ther;al tots left lying around that apartir,ent will be denied coffee privileges for a pariod of one week. If you have guests and are providing them ~1i_th coffee, it is yOllr ir.civicual res- po;~si~ility to pay for this coffee at t~.e rate of x.10 per cu-~ to bz r'.~posited in the b~e;: prcvzcxnd on the counter by the coffee m3chir.e. `Phis r,:oney goes into a general entertainn;ent fund_ i Cor.t. Page 3 Meeting Sch=c.ule NIEC~IC.;^tI0`:S: .~11 meClCatl.OriS for rOgr°_SS Vallpy re5.'.CentS will be r~tai~_ed by the staff. This also includes cough syrup, antibiotics, etc. any violation of this rule can result in terminatio:: of th° resident fro.;, the procram. t:ITC ~N: Residents are rot per:::itted to use hitch°n yacilZties (range, refrie~rator, freezer, etc.). Residents' access to the 'citc':-:en is to be limited to placing dishes in the sink. DG NOT use the kitchen as a rout' fro:,, the Jinni ng roc-r: to the - upstairs areas. TNLE?uv:~TSS : :hones are provided on each floor and i n the di nirg area for the use of all residents. That phone num;:er is. 822-051. All long distance calls should be made on the b~61 nu^:ber ar.^ recorded in the book provided for sa<<,e. DO ?SOT use the 050 number for ant.T calls except emergencies . ;v hen the telephone ball arrives, each resident will be infor:~ied of the a:~•.cu:~t that he ores for lo:.g distance call, during the preceding r,:o^~':. It is elpected that this will be paid imu~:ediat~ely. sIGN-oLTT ?3co:;: for signing in imperatava that tlmated tl.~ile Of length of tiros be reached, it A book is provided on the disk b_v the dryer and out, whin you le~v~~ the buildi r_g. It is you sign out, when leaving and. indicate an es- return. If you are going to ba gc:~e for sorr:e and there is a telephone.nurnb~r at eihich you ca:~ is advisable to irclud° this in::orraticr_ also. VISI~1'URj :-f~'~~ G:=;:~lv: J~'ei~:al0 gu-"'.SLS are nOt C~_?r.^.11'~~r'd ?:l ti`.° 11V1nQ G~i rterc unless Staff aDprOVal has b0eI1 ObtalneC:. GL'e~- night gLie=tS are nOt permitted. GileatS are expected t0 pay LOr meals and COf ee.r'lease ma}:e advance arrangea-:ents with the mouse b~nager, if you plan. on ha-~ing a goes= for meals. OV~.r~,_~IIG_=":' P~~SSSS: Pass requests are to be submitted to tha staff in writing, 48 hours in advance. Granting of pass requests will be a team decision and in ,,,ost cases will k~ loo;ced upon favorably. LOOKS: The front and rear doors are to be kept locked at all times. This is for the protecticn of you and your property. PULLSTIt~: 30.,::D: all ne;a ir_forr.:ation and notices are d'_sse.~ii- nated via t •a Bulletin Hoard. It should be chec7:ed Gaily by all re:~id~rits. ~E~m~T'~'i IC;~:~ : _=~11 fl%~'ri rC'S ~C: _rit~ will ~-~ pl3C°Q O:1 a t,;0 (2) WO^k r°;,tr: C:~.? On 01^.~. :.111P.: i:0 C3~ Sr= S 3nQ nrJ .~.:.5°'.`'.C`_'. ~ r0: ; C.'.r_' 1`IOuS'.~ ~.•i? t '~:.,. .`.'O1:'~ i1CC0: ^~:1 ~°C 7y1 ~I1~5t}i~?L' i:~'.:>> C'r'I'.i:. .:C'~`~t Wit°n SPe;~'_P.~ nOr1: O.~' ~Olri~VtO 3nC. ~I-O_~l wOi'~. .=~t;TV .~.' ~ .~~: :~~ ~10 rL:~ 1C~0:':t 13 t0 O~J"r3t? ~3 .:lntOr Vr'I:].C~ t~ ~~ lt;:- O'•1t JrC:'J_C..:. _ lt7rCi0.`^. Of ln'. ~_.^^.3CC ~r:li C11 1S ~O .;? pl~C~:, In :.'_._ f110 and ~~tUr.^.°Cl Uc70I: te''~1;'34=i Gn. ;, ` Cont. Page 4 Meeting Schedule ti]D~TING SCi-i~vUL~ tine have a full schedule of meetings and trey are an integral part of our program. lrsring approximately tho first 60 days of residency, a resident r~•a~ not be involved in any outside counseling or guidance program. This includes i~V~Z, i-y'ZC, -V A, Vocational Guidance, or any other related programs. It is felt by the staff that it is all .important this period be dedicated to stabilizing or_eself and developing and/or redeveloping good work habits. Our therapeutic program, during this period is conducted at a high level of intensity. Our group meetings are open-ended and commence at 6:30?i~t and. often run until 10:00 or 11:OOP:,. It is the purpose of these groups to de•;elop more insight into our problems and hopefully arrive at a satisfactory method of dealing with same. Attendance at group meetings is mandatory as follo~;as MOi1DyY AtiD 4~TED_•.SSLAY: 6:30i'--i~: - all residents ~•~i 11 meet in the dining area. This meeting will be devoted to introd~,~ctions of new residents, group dynamics, group staffing,~etc. Please consider this time slot as bring flexible and subject to change. TUDSll:aY: Tuesday is outside .~1.A. night. All residents are expected to participate in an outside !~.A. group on Tuesday night. The only exception is that of the duty man. On Tues- day night, A.A. meetings are available at ~.lst and Lyrdale, and 2218 - lst Ave. South. In addition to tre foregoing, there are other meeting[ in the metropolitan Area. It is suggested that people not familiar with ~.~~. try several meetings until they find on? in which they are co;~,Tortabla anti then make t;;is a permanent group.. :~VL~YO?S '„ILL B~ Ii~JOLVSD in at least or:e outside A.A. group. This is mandatoT-~~ Ti-iU~SJAy: 6:30Pi'~t - Tapes, Lectures, Interpretation, and Dis- cussion. FitIL:~Y: 7:OOPi~I - Progress Valley Group A.a. ifaeting. Atten- dance at this meeting is reZuired by all Progress Valley par- ticipants. This group is a registered group with Intergroup Office in Minneapolis and or the Central Office in New Yor}: City. This meeting is a self-supporting m°eting and the ?th Tradition of Alcoholics Anonymous will be honored at this meeting. From time to time we.have outside speakers and at other timf~s residents of rrcg.ress Valley are urged to handle this meeting. This is a participation meeting and t,~e feel that it is very important for everyone Here to be a real part of this. 5~~`li:ii~.~Y• 10:00:~:•i - Co;~:r:~ur.ity Government i•eetirg. This meat:.in; is an informally conductec meting at which time tl:~ staff till slake kr.o;~n its feelings to tho residents r~~c~arding cord.:ct, atti.tu;~e, cloanlin°ss, an}-ling we foil should be covered, ~~- tii~ same to};n r., this is the o~ %ortt;nity for all residents to make kno•:;n any criticism thoy may have regardi:~r, tho progra~,l gnu/or operation of Progress Valley. This meetinr, hs been ono ~r Cont, Pag° 5 rieeting Schedule of the more meaningful facets of our program in that mar_y new' ideas have co;~e forth from :the residents. This is a real oppor- tunity for all of us to listen to or.e another, to efch~n~° ideas, tr~ake our feelings kno:an and work through any of our living problems_ S'.JN!.~AYS .~N' rOLIli_~YS : Surda~~s and F-iolidays are usually free days unless othertr;ise noted. again, we say t0 y0u, YvelCOme t0 ~rOureSS Malley, Inc_ ;e hop' your stay with us will be beneficial to all. T'ris pro~:ram is one of involve::~ert. r:ithout involver^ent and personal cc^:,~~r:it^;ent, nothing can happen to you or to any of us. ~r'e have a slogan here at Progress Valley, Inc., "Yye tr'~t to meet your needs." +'le have begun a peopl°-oriented progra-. Our program is r_ew and yet it is flexible and ever-improving. As the reeds of the recovering cher:',ically dependent person are uncovered, we attempt to modify our program to meet these needs. Progress Valley, Inc. does not pretend to supply answers or be all things to all people. Our philosophy, is predicated on sound A.A. principles coupled with modern counseling technicues. ~'T~10 IJ E~1GiB~.~. anyone who is having a problem with alcohol and drugs and has had either significant involver^.ent in A.~. or prl.:i~3ry treat:aent, and currently has 3 days sobriety: - "r_e r~~~at also have an eiiirancz physical. COQ The cost for tre Progress Valley, Ir_c. is $155. ~5 p°r :week. Because we think that each man should b~ in.voiv~d in hip own recovery, we separate the cost as follo;;s: Roam and Board to be paid by resident $ 55.00/:tieek Progra~;~ Costs to be paid by third party (i.e, insurance, employer, county, farail1T, etc.) $100.5; weer i January 14, 1977 Mr. Bob Perkins Rauenhorst Corporation 7900 Xerxes Avenue South _ Minneapolis, MN ' ~w ~~ /`'/_ e . j~~~~c= S .:'ATE OF MINNESOTA DEP,~ ;7"~1ENT OF PUBLIC YlELFARE CHEMIC "•L DEPENDENCY PROGRAM DIVISION v. ~:NTENNIAL OFFICE BUILDING ;~.!NT PAUL, MINNESOTA 55155 Dear Nr. Perkins: r~ C It has come t0 li,y a _ention that your corporation is considering opening anew halfway boos' for chemically dependent women. In my position as Coordinator of Planning.. at the :Minnesota State Alcohol and Drug Authority, and also Specialist in wor._~n's issues, I am writing a letter in support of whatever efforts you might Ir:ake in that direction. Having just co.,,plet Dependency Services in the clear position in supporti_ women, since this appears needs. It may-be that tae of the halfway house beds persons that are not curie cl the Five Year Plan for the Deliver-y of Chemical hate of Plinnesota., this office has taken a very c any new halfway house efforts to be directed at U be an undersc~rved grlnlp proportionate to their ould even recotrmend -i.n the ne:{t five years, some or men be converted to serve the reeds of those tly being met. With the whole move•~~nt and special efforts that are currently being directed to early interver, ion and identification, and outpatient primary treatment, we expect that tie need for male halfway house beds will decrease while the need for female ransitional care will increase. If our office can ~::~ of any further assistance, please feel free to call upon us. J ,, r i ~~ ~;,f ~~: I, S . l ~''i Sinc~ercly, 1 C~ ~G~~. P:1mella U' Shea T)irt~ct~+r of I'lar.nin~; (61.2) 296-465 PO'S:dmh CCc ?[arsha Tilocpsc;l, D~ :1 Stuhlman 4621 ;~lcollet y°c,;,ress Vallcy *iinneapolis, - F~r: .~:QUAL OPf Cf?7 UNITY EMPLOY'E'R .~~,~~ C F`W•B:~C (11-)G) :~:-, i ~ 1 ~ i.,, , Department of Mental Health, Mental Retardation and Chemical Dependency 527 Park Ave. S., ti9inneapoiis, Minnesota 55415 ~. i _~~~ ~~~ i j HONNeP1N COUNTY Mr. Don Stuhlman, Director Progress Valley 3033 Garfield Avenue South Minneapolis, MN 55408 Dear Don: February 2, 1977 The purpose of this letter is to lend support of the Mental Health, Mental Retardation and Chemical Dependency (I~iH/MR/CD) Department to your endeavor to develop a halfway house for chemically dependent women in Hennepin County. The need for such a facility is obvious if one simply listens to staff of primary residential treatment programs who state that they are unable to place female clients for aftercare purposes because no vacancies exist in halfway houses. Although we generally support the development of all services to chemically dependent people, there are definitely some fac- tors which we would like to have taken into consideration during the course of development of this project. The issue of location is paramount. There is clearly a need to look to the suburban areas of Hennepin County for future development,af CD services. This is consistent with recent Hennepin County Board action, as well as good programming sense. A hypothesis which has been proven repeatedly is that programs developed heretofore, in underserved areas, tend to act as case-finding agents. This fact is of particular impor- tance when addressing the needs of one of our largest under- served populations -- women. Another issue is that of flexible programming. There is defi- nitely a need for the availability of residential facilities, especially for those which address the special needs of women, which also allow for participation in outpatient treatment pro- grams. This presents. for many, a viable, cost effective al- ternative to more expensive inpatient primary residential treat- ment. The availability of services within Hennepin County for non- . Hennepin County residents is also a significant need which should f fer~nepi,~t CourNy rs an A!!,rm,a!;ve r".chon Employer ,~ ~n Stuhlman (2) 2/2/77 ,e considered. There are a number of residents of other counties rho are, for clinical reasons, in need of supportive residential aftercare away from their usual home. To the extent that we, in Hennepin County, can serve these clients, withcut detracting from services available to Hennepin County residents, benefits all of us. As you know, Hennepin County is redirecting its services for chemically dependent people. This limits the County's ability to provide financial support for any new programs, however, pro- viding there was full utilization by existing programs that we operate or contract, and also providing that the proposed pro- gram offered services which Hennepin County residents could, use, to the extent of funds available, we would attempt to provide more services to Hennepin County residents by contracting for a limited number of beds. Another factor you will need to consider is that the State is not anticipating providing any Grant-in-Aid for additional half- way house capacity. This policy seems to have the support of the relevant committees of the State Legislature. Action on that level may be advisable before any expectations of State funds can be anticipated. The above factors are offered as program development guides for your consideration. Our desire is that new programs increase the availability of service to Hennepin County residents, while at the same time minimize adverse affects upon, and complement existing elements of the continuum. I s;~.L.,._:~-f-, ,=re recom~:nn'? co:~tinuing your efforts toward develop- ment of a halfway house for women within the context of the limits stated above. ' Sin e ly~, H. L~ nard Boche Director d r cc: Karen Starr Mike Marrin Georgene Fudali John Curran .~ BARD OF DIRECTORS 'ton C. Baker, Chairman ~1 1. Erickson, Vice Chairman -roll J. O'Boyle, Treasurer ;ty Clemens, Secretary arry B. Cedarleaf, M.D. :ty Lucivansky 3h Hillesheim ~. Paul Pfotenhauer B. Schaefer, Jr. ~I A. Wolff January 20, 1977 PROGRAM DIRECTOR Stanley J. Keeley, '~1SNJ b1r. Lbn Stuhlma.n - . Progress Valley 3033 Garfield Avenue South Minneapolis, Minnesota 55401 Dear Ibn One of the rmre obvious gaps in the chemical dependency continuum of care is halftiyay house beds for «~fnen. Though we have Granville House in our own backyard, we are constantly in need of rrbre beds and the waiting lists are useless. The transition from Primary Treatment to halfway house must be immediate, not only from a therapeutic point of view but from the practica.I fact that we lose the majority of these wcxnen because they change their mind while waiting. Specifically, Washington County would have placed an additional 15 wUfnen in halfway rouses in 1976 if the beds had been immediately available. We now have in operation a "jtiomen for Women" chemical dependency program in the county which is invol~,ed specifically in casefinding and referral of chemically dependent women and, if this pro~;r•~un is successful, we would estimate Washington County's needs for the coming year to increase to 25 beds. Please keep me informed of your efforts in this direction because it is a constant source of concern to us. Very Sincerely, ~~ . L- J~ WASHINGTON COUNTY HUMAN SERVICES, INC. 8155 HUDSON ROAD, WOODBURY, MINNESOTA 55042 TELEPHONE 738-0080 Patrick D. Griffin Coordinator ChExnical Dcpendoncy I}r•c~~-r•.1m Ltiashington County HuTT~an Services, Inc. PDG/mm~ s ~~~~~~~~ CENTER CITY, MINNESOTA 55012 • (612j 257-a01C August 10, 1976 Mr. Donald Stuhlman, Director Progress Valley, Inc. 3033 Garfield Avenue South Minneapolis, Minnesota 55408 RE: Halfway House Facilities Dear Don: We are pleased to hear of your concern and plans in the area of additional program development at Progress Valley, Inc. We feel there is a great need for quality, work-oriented halfway house programs. Coming from the perspective of the staff at Hazelden, we feel the greatest need in the field is for the female chemically dependent person. Our single greatest problem in halfway house placements is for the female patient. We have the additional problem of out-of-state female patients. Thus, we are hopeful you'll be able to give consideration to the serious need for additional facilities for the female chemically dependent person. There are many areas for potent-al cooperation. Your ideas or. revenue were mosir helpful. Sincerely, ?~Cll~~~ /(/ Harold A. Swift ACSW Director of Rehabilitation Services HAS:j cc: Daniel J. Anderson, Ph.D., President Hazelden Foundation J David O'Connor, PrE~sident Hazelden Alumni Board w chemical deper~d~~~}cy saint )oSEph's hoSpttal rehabilitatic-:~ ctn~i-• November 5, 1976 6y Gfest E,t~change Strect Saint Paul, ~lfinnesota 55102_ Mr. Don Stuhlman, Director - Progress Valley 3033 Garfield Avenue P1inneapolis, Minnesota 55408 Dear Don, This is to follow-up on our telephone conversation of today in which j you indicated you are exploring the possibility of opening a female Halfway House. I'd like to emphasize that we feel there is a real need for more female Half~ray House beds. 6Je currently use Granville and Wayside ~vhen there is a bed available but unfortunately they are full so much of the time. In addition, I think there is a real need fora female Halfway House with the same type of programing-you have at Progress '!alley. I am certain that if you inquire of other inpatient treatment facilities you will get the same response. I hope you will be able to get some positive results and avill appreciate it if you will keep me informed. Sincerely, J~m~ensen -- -- Program Director St. Joseph's Hospital Chemical Dependency Center St. Paul, Minnesota JJ/sk ~9~~ ~~~~~~~~~~ ~~~~~~ ~rr':r.:~ !n~ ', the c~~,Tm,urr~;; ,..:`-- t - =. _ . ::. . ~. ~v,. _ January 28, 1977 _._. i_J.r` •~_ .~ 6. .~ t =~. i _ %~ '>: ~~~~~ Mr. Don Stuhlman Progress Valley, Inc. 3033 Garfield Ave. So. Minneapolis, Minnesota 55408 Dear Don: The staff here at Chanhassen Treatment Center highly endorse your board's effort in establishing a women's halfway house. One of the main reasons I am excited that Progress Valley is looking into this matter is t::..l I like your philosophy of asking for a shorter time commitment than other halfway houses. My reasoning behind this state- ment is that women in this culture are conditioned to be dependent and to consider others before self. Thus chemically dependent women arrive at a halfway house with a duel dependency - a dependency on chemicals and a dependency on others. _ With your shorter stay your philosophy forces women to break this dependency on others and become more suppor- tive to themselves. In the very near future, Don, we here at The Chanhassen Center will be starting a 15 to 20 bed treatment program for females. The need for halfway houses will surely increase. I would estimate 50 to 60 referrals to Progress Valley's women's halfway house each year. Sincerely, _,{L ~' ~; (`~'' "~~ "' ~~" r' Robert Turn ~~ ~ c'•`~~~ 1 ~ '' Director RT:jb .. ,• - Q PNp MrLES TO ~~ i ti~ ,i . ~ h~f ~ m N :'C t~~ ~~. T d .~ ~~bH r , d~a Cram~ille House, Inc. Executive Administrator Dagny Christiansen Granv~lae Douse, lnc. 68 W. Exchange St., St. Paul, ti1.inn. 55102 (61 "L) 227-8263 January 21,1977 Don Stuhlman Progress Valley 3033 Garfield Ave. So. Mpls. , MP1. 55408 Dear Don, According to the records of the Jane Dickman House, 258 women were referred to the program in fiscal year '75-76. Of_that number, 116 were accepted. Obviously, these figures indicate a dearth of beds for women in the Metropolitan area. Dope this information will be helpful to you. If I can be of any further help, please call. Love, DAGNY CIi STIANSEN Executive Administrator Granville House, Inc. The Exchange Program Jane Dickman kiouse Team House Your Gift is Tax Dedurtihle a :'~~t~1 V L.~ JA ~1 2 2 1977 2104 Stevens Avenue, Minneapolis 55404 871-0118 Robert Perkins Rauenhorst Corporation 7900 Xerex Avenue-South riinneapolis, Minnesota 55423 Dear tii . Perkins : In your deliberations to expand the hope you will give sincere consideration unit to women using the same work ethic men's unit. Women taking responsibility ingredient to the recovery of women. January 10, 1977 n l7' /`f~~ C~ 5~~~` ~''~` services of Progress Valley, I to establish an extended care philosophy incorporated into the for themselves is an essential Last summer I conducted a study of all the halfway houses for chemically dependent people in Minnesota. Progress Valley stood out as an efficient, responsible organization that successfully assists men in their recovery. In your expansion consideration, I.hope you will give women the opportunity to benefit from your expertise and assist them in recovery based on personal responsibility. Sincerely, ~---~- j. _ Luise K. Forseth Director Lam'/gb .+ • ~ OUNT ~`~®ME(~~5 ~dV150Ry N~r~c~E~~N C y dE Ei~~E(VC~ .±a~a ~ 3 i~7i NCi~ ON C~Ef~ICA1 ~ COU ~ ~, ~~ ~' ~ ' 1 ~ _~ ` r~i January 15, 1977 A ~•1r. Robert Perkoration Rauenhorst Corp 7900 Xeh1P~eS55423Ue S• Edina, Dear Mr. Perkins, a roposal to expand , o Rauenhorst Corporation is considering p nderstand th.. establishment of an extended care unit for women. I u through the the need Progress Valley Council, ortive in County ',omen's Advisory Supp the Hennep dependent women was identified. During discussions by the specific kinds of facilities for facilitieslitiesrfarcwomena1~ere cited among aftercare face ~,ecially needed. for women and est pally p need for this kind of facility ~~`te,i to become rso see th~ is model which I understand ~~~ill be used in t e I pe ue work eth Only ~~;hen ~•,omen arc e~{ during aftercare support the uniq ethic ~ h the use of th i s ~~l0 ~ ndepende~it persons . operation of orP themsel vest t irougl t yards of becoming responsible f ro osal. v;i11 they be-able to achieve the rep p Progress Valley p p support your affirmative decision on th.. I strongly Hopefully, G~ `~~,.~~ Maureen O'Brien, ChairWOAdvisory Hennepin County 4lomen's Council on Chemical Dependency h10B/cs ~_.j >~"` ~ ' ~ s ~. ,~ ,34.c~~ ,16 r r i e ~ :r..~= 11.29 ~.: ~~;;, ti/i' i/! ~..i ~~~ai .. 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Program is design°~ to be O~ c~ iiilnlmL2 211n°t'"..y-ddy dUratlOn. F10:4 Vi~r, ri?3Yiy O t~"'ie li.On referred t0 US dnG 3CC@:7t~Ci for 3CiCi.15S10?~i Zii Otlr r'r0gram elect t0 ~,articiadte i-or a considerably s.zorter pzriod of ti ~e. Conseruertly, for p~ar~oLes Of t:11S r2?~Ort, 578 ~"'i3Ve C~'lOSen t0 ref left tii2Se Si1CrtG'r periods of ga.rticipation by usin•~ several statisti- cal. CdtE-:~Or1c`-S. :=3C:1 Cc~..%2gvr~~ 1S 3Cl.f-°Ii~13173~C?'~. 'r:iu r°Y~OY't COVC'.rS :7J'r10:1 J31"?113rV 1., 1`-~~]%J t0 ~.=°Cc'_.iiti~r' 3~ ~ 1977. statistics fcr t;.is rc~~orz are gather-~d by osr staff in either a face to face contact or tal::s ,Yiti`1 significant others. i'agz 2 i;ccer~°r 31, 1977 applicants ir_tervie~aed o09 Applicants accepted by Peer Group 702 applicants Not :accepted by veer Grcup 107 Currently in P.esidence ~ 20 {as of December 31, 1977) Azaaiting AC.mi s sion ~ total =+"no Piave Participat°d in Prorr`ss Va11ey, Inc. Procraa;t ^~3 r- ~ag~ 3 L_C~Cs:,°r .71, 10/7 1'~r0 ~'J7 i Average Length of Stay 90.6 71.3 days t>verage Length o~ .addiction 9.5 7.6 years .~:edian Age 23.5 26 years I~iedian ~ducatioral Level 12,3 12.2 gears Num~zr with Addiction rul:iDer ~~J1 th (alcohol any Number with Solely ~lco~^ol 32 2° Pan-Addiction ~ drugs) ~' 8 7 ~ Drug yddiction 11 8 91 110 .. ~ -, rage a ivuMbar average Lengt'n average Lengt'n r•iedian ~agv T~edian ~ducatic T/~cC`?'il'i_.~r ~~ ~ ~ x;77 X70 18 of Stay 16. _L of addiction 21.1 29.6 ~r_al Level 11, 4 '?7 19 13, 2 cat's 7.6 v~ars 25.9 years 11.1 i>. =a r; T•Ium~r with Solely ylcohol addiction 5 6 Number Leith Pan-addiction (alco~~ol and drucrs) s 10 12 Number faith Drug addiction 3 1 1~ 19 ~., ~ ~ ~ a^° 5 .~ ... 1-'cc~.c~ ~_ ~ i - i ' 977 '76 '77 ~~u: ~:~er 7 3 S 1 .~edi an yc;e ~~ ~~. ~ ~o . L ~~ e? rs t~adiar_ ~ducati oral Level 12.1 ? 2. "_ ~Te3rs L0=?GL~11 OZ y~C;1C~..i0i1 .~'.. ~ 7 . ~ •T.-~_`= L~~ierage L2ngt~1 Of F3rt1Cl- pation 103.9 85.1 c:a~:%s alcohol ~ddiciton (solely) 27 22 Fan-:addiction (alcohol and drugs) 33 02 Drug ?~ddicticr. (solely) ° 7 ;-„ i 1 r.:~~ '7~ '77F '77 51 55 -are Cher.;ic`lly r ree 78 5 3 - are in Treatrnent or Custod~~ 0 9 - are L'res~w:ed to be Lrin:ting 10 or Using 3 4 - tihsreabou ~~ t7n7:no:~n 3 0. 1 - Leceased 0 85.2~~ 76.7; 83.5; "t1° ii gur~~s sor ' 7v sre ~s -clicy ~:;~ re ~-tt ch~.~ ~°r_~: o~ ' 7~ and as th~j are in '77. v y Pace o ~~ce::, ~sr 31, 1.777 ' 7= ' 77 :,verage Len jt~ of ~ta,~ ? 1~. ~ ~s.:,. 2 c:`,%~ werag~ _=~a° 2~.~ 23,3 ~%c~rs yverayz ducation 13.3 1^.~- Wears average Length of ~ddiciion 9.2 7.~ ~°ears . '7/'77 . '77 Dotal Graduates ~ =-ofr 70 ,ihpreabouts lir_,~~no~~;n 1- 1 1 Deceased 0- ~- 0 In Treatrent or Custody 3- 1 0 Presu:~zd to ?-.•a 'using Che:~i- cals 3- 7 CheCiti cal-Free and ~ unction- 57-3=~ 61 ing in Co~,~rau i ty (at last r eport) Percentage C:nemically r ree ~3~;~-35.6 B7. 1;~ ~'~ `~ ~ 3033 GARFIELD AVENUE SOUTH Pr®~r~'SS ~C~~I~Y ~~C• MINNEAPOLIS MINNESOT , A 55408 f A PRIVATE NON-PROFIT CORPORATION DEDICATED TO REHABIUTAiION OF THE ALCOHOLIC AND OTHER CHEMICALLY DEPENDENT PEOPLE (612) 822-0508 iarc'r~ 6, la%3 822-6661 1ti1GJi ilOLJ;te City o~ <ic~h~ieic lanninc~ Le1Jt . :~ichfield, :n. 55423 Lear l~.ich; ~i~ilis letter ?=~i11 serve as coizfirmatio~. of our ver~Jal agreement it13Ge at tY.e ~~ichielc:i Manning Lor:~.missio:z ~.eeti:~ held on r'ebruary 21, 197. "To ma3-:e a Jan avail3~le to tree residents o~ progress Valley iI; to suppla.rent public transportation bet;~leen the hours of 6: QO ~.-~. and ;` : JO ~ . `. , ~~ionday through ~~ ridgy . " sincerely, .ion ~tuhlrnan, executive i.irector, rrogr~ss ~Iall~~y, Inc. L5/ j lei cc: ~o'ra .iorthi.lcton LIVING ~~~~~~ WORKING rowaRO ~~AR - -r ~97s~ RECOVERY ~1~}/ fiif i';lCLi3'~~acr .: `1. CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Commendation Awards For the past several years, the public safety has had a semi-annual commendation award program t achievements both by public safety department empl citizens who have made significant contributions t safety effort in our community. Two public safety awards have been scheduled for presentation at the meeting of March 13, 1978. Council Letter No. 65 Agenda March 13, 1978 department o recognize oyees and o the public commendation city council The first award is a citizen commendation award to be presented to a Mr. Bruce S. Stone, of 7310 15th Avenue. Shortly after mid- night on July 11, 1977,. Mr. Stone was driving by a supermarket in the vicinity of 66th Street and Chicago Avenue when he observed a suspicious person placing a stocking mask over his head and entering the store with what appeared to be a handgun. Mr. Stone remained in the area and observed the suspect flee from the store, as well as noted the license number of the vehicle used by the suspect. Mr. Stone showed excellent attention to detail which provided the public safety department with accurate enough inform- ation to enable successful apprehension of the suspect within a short time. It is the opinion of the Public Safety Director that Mr. Stone's willingness to involve himself in a potentially haz- ardous incident, and his active role in assisting the public safety department is worthy of recognition. The second award is a special commendation award to be presented to former Richfield Police Officer Ronald Holt. Officer Holt left our department last month to assume a position as Chief of Police of Melrose, Minnesota. Officer Holt served with the public safety department for more than ten years, and his last four years he had responsibility for development and management of our crime prevention program. Officer Holt's efforts in the area of crime prevention, pedestrian and bicycle safety have won the City of Richfield national recognition for innovative and effective programs. Officer Holt also managed the Emergency Services Division as «~° ~' Council Letter No. 65 -2- March 13,1978 Coordinator of Richfield's fifty public safety volunteer reserve officers. Officer Holt's efforts in this area have resulted in -the Richfield program being the model for the rest of the state. For his outstanding contribution to these public safety efforts, the Public Safety Department has nonimated Officer Holt for a distinguished service award. Respectfully submitted, ~~~ S Wayne S. Burggraa City Manager WSB/eja cc: Public Safety Director i- CITY OF RICHFIELD., MINNESOTA Office of City Manager Council Letter No. 64 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Agenda March 13,-1978 /Ii ) y..p ~rov~ G~.1) 3 ~ d ~~~ ;b~ ,~-a~e~D to ~...~ ~ a~ ~ e~ t Subject:- Request for Variances, 7300 Stevens Avenue Mr. and Mrs. Curtis Miller, 6920 13th Avenue, have requested variances to the sideyard setback requirements in a residential (R) district, to allow them to remove asmall substandard dwelling on a lot located at 7300 Stevens Avenue and construct a new single family dwelling on the site. The following items are attached to this letter and will be referred to throughout: Exhibit A - proposed site plan Exhibit B - proposed elevations Exhibit C - current area land use Exhibit D - current .area zoning Exhibit E - letter from applicant BACKGROUND Parcel Size: 50.85' x 134.5' (6,839.33 square feet) Existing Structures: One vacant 1 1/2 story dwelling (596 square feet) built in 1942, (will be removed) Proposed Structures: One two story single family dwelling with a tuck under garage with a gross floor area of 2,388 square feet. Setbacks: Existing Dwelling: hear - 10.2 feet Interior sideyard Street sideyard - Proposed Dwelling: Front - 31.45 feet Rear - 54.55 feet Interior sideyard Street sideyard - Front-94.7 feet - 24.85 feet 4.0 feet - 5.0 feet 5.85 feet Council Letter No. 64 -2- March 13, 1978 Required Setback: Front - 30 feet Rear - 25 feet Interior sideyard - 10 feet Street sideyard - 10 feet. Section 3.30, subdivision 4.3 of the zoning ordinance requires that buildings of two or more stories in a residential (R) district have interior sideyards of not less than 10 feet in width. The proposed building would have an interior sideyard of five feet, which means that a five foot variance is required. The zoning ordinance does not specify what the required street side sideyard should be for a corner lot abutting on another corner lot. However, Section 3.30, subdividion 4.3 requires that the buildable width of a corner lot not be reduced to less than 30 feet. Using the minimum buildable width requirement and interior sideyard setback requirement, it can be determined that the required street side sideyard setback would be 10.85 feet. This can be determined by subtracting the required buildable width and the required interior' sideyard dimensions from the actual width of the lot: 50.85 feet (actual lot width) - 30 feet (required width) - 10 feet (required interior sideyard) = 10.85 feet. The proposed building would have a street side sideyard of 5.85 feet, thus requiring a five foot variance-for the street side side side yard. If the five foot interior sideyard setback is granted, the required streetside setback would be 15.85 feet, using the same method of calculation, which would mean that a 10 foot streetside setback variance would be needed instead of a five foot variance. In reviewing the request for variance, the staff has discovered that a third variance would be necessary before the proposed project could be built. The lot on which the house is to be built is "non- conforming" because it has an area of 6,839.33 square feet while the minimum lot area required by ordinance for a residential (R) district is 8,000 square feet. Therefore, a 1,160.67 square foot variance to the minimum lot area .requirements would be necessary. The applicant should be required to submit a Registered Land Survey for this proposal. The property is now described by a metes and bounds legal description which presents several problems in boundary determination. This is especially a problem when city staff have to draw up legal descriptions for easements, rights- of-way and zoning district boundaries, and for taxation and assess- ment purposes. State statutes no longer allow platting land by metes and bounds description. REQUIREMENTS FOR ISSUING A VARIANCE A request for variance must be judged in accordance with-the conditions for issuing a variance set forth in Section 3.41, sub- division 6 of the city code (Exhibit E). The city council should grant the variances only if all three of these conditions are present on the property. Council Letter No. 64 -3- March 13, 1978 STAFF REVIEW 2'he staff has reviewed the requests for variance against these three conditions, and made the following findings: 1. That there are special circumstances or conditions affecting the particular land, building or use referred to in the application, not common to other properties in this district or similar districts. It is ~~he opinion of the staff that there are special conditions affecting this property not common to other properties in the district. The proposed project would involve the removal of a vacant substandard dwelling. In inspecting the neighborhood, the staff found that this was the only property in the neighborhood on which there was a vacant .substandard dwelling. It should also be noted that the house and garage on the adjacentlot to the west of the subject property has a streetside setback similar to that which the proposed project would have. 2. That the granting of the a the preservation and en'oy ri hts. lication is necessary for nt of substantial propert It is the opinion of the staff that the sideyard variances are not necessary for the preservation and enjoyment of substantial prop- erty rights. Denial of the variance does not preclude the applicant from still using the property for single family residential use. However, the variance to the minimum lot area requirement would be necessary for the enjoyment of substantial property rights. If this .variance is not granted, the applicant would be unable to develop the property. 3. That the granting of the ap lication will not materially or adversely affect the health and safety of persons residing or working i~n the neighborhood of the property of the applicant and will not be materially detrimental to the public welfare or injurious to property or improve- ments in the neighborhood. The proposal represents a substantial improvement to the property and significant investment in the neighborhood. The proposed pro- ject would result in the removal of a substandard dwelling and the construction of a new dwelling, which will improve and strengthen the residential character of the neighborhood. The setback re- quirements in city ordinance are established to help prevent crowded, unsafe conditions, and the proposal would result in two dwellings being 10 feet apart. The city fire service division sees no special problem with this situation, however, it appears that the overall project would enhance the viability of the res- idential neighborhood. STAFF CONCLUSION ~secause the ordinance requires all three criteria to be sat- isfied, the staff has developed the following conclusions. -~ Council Letter No. 64 -4- March 13, 1978 All of the conditions described in Section 3.40, sub- division 6 exist on the property to enable granting the variance to the minimum lot size requirements. All the conditions do not exist to enable granting the two sideyard variances. If, however, the city council determines that all three criteria are satisfied for all the requested variances, it is recommended that any council action to grant all three variances be made with the stipulation that the applicant prepare a Registered Land Survey and file it with Hennepin County. PLANNING COMMISSION RECOMMENDATION ~1~he planning commission reviewed the request for variances at their February 2~, 1978 meeting. The commission voted to recommend that the r,ity council grant the following variances to the residential zoning ordinance requirements for the property located at 7300 Stevens Avenue. 1. A 1,160.67 square foot variance to the minimum lot requirements; 2. A five foot variance to the interior sideyard setback require^!e:_ts; 3. A ten foot variance to the streetside sideyard setback requirements. The planning commission further recommended that the variances be granted with the stipulation that a Registered Land Survey be prepared by the applicant and filed with Hennepin County. Respectfully submitted, Wayne S. Burggraa City Manager WSB/ej a cc: Planning and Redevelopment Director ,' S I T E P L A N E. 73rd ST. ~ ~ -- 10.2 I I/2 Story Bidg. (To be removed} ~~ A l _ 31.45 i PLAN SHOWING RELATIONSHTP TO OTHER DWELLINGS IN THE BLOCK - 11' . 6 , - 6 ~ _ ---~-f------- _ _ - 8 ~ -- 1010 To Be Remove SUBJECT E PROPERTY ( ~ L e a 1. 1 ~.. 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G{.+o- _. - '1.. _ ..• .>, .!, a~ '- ... j... -%~ +I .. s is .. ~~~__-4 t» .. ~~ /" ~' 1 1 January 20, 1973 Dear Sirs, t:.e 10' set-bac!:. require^ent, for @7e ~.Tish to request a vari`nc~ o~ structures of more than 1 L/2 stories, to allow us to build anew home at 7300 Stevens avenue South. My wife and I purchased this property on December 7, 1977. There is a small sub-standard house on this lot that is placa~ded and unfit for human habitation. It is our intention to remove this sub-standard house and build a new split-level home on the lot. :1e have been inormed the ha:~e we wish to build doesn`t meet the set=back requirements. tde are there- fore requesting a variance of this set-back require«Pnt. The lat is a 50' corner lot oz t e so~th~•:est ce~-ne~ of 73rd and Stevens. The home we wish to build is a split-level wit:: a tucc under garage. The ho:~e will be 40' wide (see plans) with a 25` section bein; two stories. I will be pleased to appear at any hearinj or meetinj where this request is a topic of discussion. Thankin; you for your consideration we remain, `Tours very truly, ~J a_< ~' ~// ~.S CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City .Council City of Richfield Council Letter No . 6 3 Agenda March 13, 1978 ~`-~~~ ~~ Gentlemen: Subject• Proposed Resolution Establishing Citizen Energy Awareness: Committee At the February 27, 1978 city council meeting the city council requested the staff to prepare a resolution for council consideration in establishing a Citizen's Committee for Energy Awareness . A resolution providing for a Citizen Committee for Energy Awareness is attached. The committee would be composed of fifteen members from the private and public sectors of our community, with staggered terms, with no term to exceed three years . Proposed guidelines as to the purpose and function of such a committee are consistent with those suggested by the Minnesota State Energy Agency. These have been incorporated in the attached resolution and basically include information and education activities:. It is recommended that the council consider this proposed draft at the March 13, 1978 city council meeting. ,~ Respectfully submitted, S. Wayne S . Burggraaff City Manager WSB/jkl cc: Public Works Director Ila CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 62 Agenda March 13, 1978 ~ S-p The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Application to Move House within the City On February 27, 1978 the HRA authorized execution of an agreement with the Suburban Hennepin County Area Vocational Technical School for moving the dwelling presently located at 6501 Grand Avenue to 7444 Bryant Avenue, and its rehabilitation at the new site. The Vocational Technical Institute is now requesting city council authorization to move this dwelling from the Grant Avenue location to the Bryant Avenue property. 6501 Grand Avenue was acquired by the HRA on November 10, 1977 for the Lyndale/Hub/Nicollet project. The dwelling is a three bedroom expansion rambler with a stucco exterior, constructed in 1946, and is in good condition. The current market value of the house is $45,000. The house has 910 square feet on the first floor, after the rehabilita- tion work is completed by Vo-Tech, the living area will total 1,225 square feet. The present dimensions of the house are 28' x 30' and Vo-Tech plans to expand the depth by an additional six feet. There presently is a substandard dwelling on the property at 7444 Bryant Avenue. Purchase of this dwelling was also authorized by the HRA on February 27, 1978. Demolition of the existing structure at 7444 Bryant Avenue and the moving of the house at 6501 Grand Avenue is in- eluded in the contract with the Vo-Tech School, and the school will be responsible for the contracting and supervising of the mover. Attached is a plot plan showing the proposed location of the house at 7444 Bryant. The placement of the dwelling on the property is in compliance with the city's zoning ordinance. Also attached is a peti- tion signed by the seven adjacent homeowners, indicating that they are in agreement with the proposal. Work to be required on the buildings is as follows: 1. New basement, floor and reinstall stair as per code. 2. Repair minor cracks in stucco, also continue stucco to below grade. 3. Repair and replace proper footing under fireplace chimney. Council Letter No. 62 -2- March 13, 1978 4. Insulation throughout dwelling to check and upgrade in U-value. 5. Retile upstairs floor or carpet, also carpet living and dining room areas. 6. Ceiling height in expanded attic not to code. (Moved dwellings are to meet code for new dwellings) 7. Install deadbolt at each entry door. 8. Redecorate as needed after structure is moved. 9. New stoop and steps at each entry door. 10. Install new furnace (existing air conditioner may be re- installed} 11. New electric service and upgrade outlet and F.F. interceptor. 12. Install water heater, new if existing is over 4 years old. 13. Install new water line loo. Install new sewer line. 15. Repaint all exterior wood and ewe troughs. 16. Repair or replace ceramic at bathtub head. 17. Secure proper permits for all work. Lot: 1. Finish grade and sod lot 2. Installconnecting sidewalk between front and side entrys 3. Landscape at street side of dwelling as per HRA approval. These work items fit within the improvement work provided for in the agreement between the HRA and th? Vo-Tech. Therefore, it is recommended that the council approve the application to move the house located at 6501 Grand Avenue to 7444 Bryant Avenue. Respectfully submitted, ~~~~~ Wayne 5. Burggraa C ity Manager WSB/eja cc: Public Works Director Planning and Redevelopment Director 130 -i - - I Exist. Dwelling ~' 7436 ~r I _ 130 - ~r ~ Gar. ~ ~ 1 130 __ PROPOSED MOVE-IN 30~ DWELL. ' ~ 7444 ~ I _ 130 _ 75th Q Z ~- m 130 a~ 1 130 - - --- ' - Exist. 29.75 Dwelling 7439 l Gar. - - -30 ~ - 1- 30~ Exist. Dwelling 0 7445 Gar. I i _ 130 _ _,J ST. 4 N d Scale 1~~= 40~ REQUEST FOR MOVING D[~~ELLING FROA4 6501 GRAND AVENUE SOUTH TO 7444 BR'YANT AVENUE SOUTH LEGAL DESCRIPTION: Lot 12, Block 12, Irwin Shores Addition, Hennepin County, Minnesota We, the undersigned, being owners of land in the immediate ajoining areas of the land above described, do hereby concur in this request to move. the above-stated dwelling. SICNMTURE OF O:;~ERS ~.DORESS LEG,,L ~ES~RIr^^T1^id ~~ ~ ~fJ ~+ ~'! y~tjit~ = /~[f.C~'ti GCE ~>~ ~f :11~~ ~ / ~7 3Ft/ ! ~ ~ ;;~..~,~ ~G~ ~ ~r _ ~ , ~~ ir~,r9~. % J ~ L/ ~ ifrr~ Q~2~ ~ n ~ ~~ U ," , ~ ~, ~ , i - A ~ ~ i ~ - - --l - _ - _ ~_! __ -, _ _ 1 i - i --- J CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No . 61 Agenda March 13, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Approval of 19,78 - 1979 Agreement with Richfield Police Officers Federation Bargaining Unit The purpose of this council letter is to submit for city council consideration and action a new 1978 - 79 agreement which has been negotiated between the City of Richfield and the Richfield Police Officers Federation. The agreement has been approved by the federation. Implementation is subject to consideration and approval by the city council. The Richfield Police Officers Federation represents a total of thirty-eight positions in the city service. This total amount includes twenty-six police officer positions , eight investigator/agent positions and four dispatchers . A copy of the new negotiated 1978 - 79 labor contract has previously been distributed to council members so that you would have an opportunity to review it prior to the March 13 city council meeting. This two year contract provides for a number of changes in 1978. Only two kinds of changes are permitted to be open for negotiations in 1979. The 1979 negotiations will be limited to salary adjustments and employer insurance premium contributions. The major changes in the contract are as follows: 1. Employees may have the option of being compensated for overtime through compensatory time off at the rate of time and one half u~ to a maximum amount of sixty-four hours . Prior to 1978 all over- time had to be paid in cash at the rate of time and one half of the hourly rate of pay . 2. The educational incentive payment is changed to increase the per credit payment from forty-five cents to fifty cents and from a maximum of $972 to $1, 080 per year. This change is consistent with other police contracts in the area . Council Letter No. 61 - 2 - March 13, 1978 3. The maximum clothing allowance was increased from $200 to $215 per year which again: is consistent with other police contracts . 4. The accumulation of sick leave was increased from a maximum of 800 hours to 960 hours which is consistent with other police contracts . 5. -Anew three percent longevity step was added. We strongly disagree in concept with this item. However, it was very important to the bargaining unit and affects only five indi- viduals. As you know, the contract contains a phase out provision for longevity so it is a small cost item which can- not be extended to other individuals in the future. 6. The contract contains a severance pay provision which pro- vides for a payment of one-third of accumulated sick leave to a maximum of 400 hours upon honorable termination for any employee with at least ten years of continuous service. Again, this was an item with which we strongly disagreed and which we attempted to keep out of the contract. On the other hand, this was a high priority item for the bargaining unit and had we not agreed, it would have caused the bargaining unit to seek binding arbitration. Our chances in binding arbitration of successfully opposing this benefit would not be good since it is one currently received by most police in the Twin Cities area; and, also, by Local 1215 bargaining unit members in Richfield as a result of the 1976 fire fighter arbitration case. 7. For the first time, a maximum. over all dollar limit has been negotiated for health insurance premium contributions . Prior to 1978, the police contract contained a maximum for dependent premium contribution but provided for 100 percent of the single premiums no matter what the cost. The maximum amount for 1978 is $71 per month. 8. The salary increase for the police officers is 7.85 percent which amounts to a top police officer pay rate of $l , 510 per month. The comparable rate in the City of Bloomington is $1 , 525 per month for 1978. It is anticipated that the Local 320 binding arbitration salary decision will fall somewhere between $1 , 510 per month and $1, 525 per month. The increase for investigator/agent is 7.29 percent which amounts to a top monthly pay rate of $1 , 620 per month. The increase for dispatchers is 7.80 percent for each of the steps in the dispatcher pay grade. Gauncil Letter No. 61 - 3 - March 13, 1978 It is recommended that the city council adopt the following two resolutions: 1. A resolution authorizing a transfer of $50,375 from the contingency fund to cover the 1978 cost of implementing this contract. 2. A resolution approving this labor contract for the years 1978 - 79. Respectfully submi ted, II~~~ U'~~ Wayne S. Burggraaff City Manager WSB/jkl cc: Finance Director Personnel Director Public Safety Director RESOLUTION N0. RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATIONS FROM THE 1978 CONTINGENCY ACCOUNT TO THE PUBLIC SAFETY DEPARTMENT WHEREAS, Resolution No. 5770 appropriated funds for each department of the City for the year 1978; and WHEREAS, a contingency appropriation was made in the General Fund for various purposes, including the 1978 salary adjustments and the related fringe benefit contributions; and WHEREAS, Resolution No. approved the labor contract between the City of Richfield and the Richfield Police Federation for the year 1978 which provides for a pay plan and certain supplemental wage benefits; and WHEREAS, it is hereby determined necessary to adjust the 1978 budget appropriation $50,375 to reflect adjustments required by the labor contract. NOW, THEREFORE, BE IT RESOLVED by the City Council- of the City of Richfield that the sum of $50,375 be transferred from the contingency appropriation of the General Fund to the Public Safety Department. Passed by the City Council of the City of Richfield this 13th day of March, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk RESOLUTION NO. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE RICHFIELD POLICE OFFICERS FEDERATION BARGAINING UNIT FOR THE YEARS 1978 - 1979 WHEREAS, the City Manager and the Richfield Police Officers Federation Bargaining Unit have reached a complete understanding concerning rates. of pay, hours and other conditions of employment for the years 1978 and 1979, and WHEREAS, the Personnel Ordinance requires that contracts between the City and the exclusive representative of employees in an appropriate bargaining unit shall be implemented by council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the Labor Agreement between the City of Richfield and the Richfield Police Officers Federation Bargaining Unit for the years 1978 and 1979 and orders the provisions of the labor agreement to be implemented effective January 1, 1978 . Passed by the Gity Council of the City of Richfield this 13th day of March, 1978. Loren L. Law Mayor ATTEST: Thomas j . Moran City Clerk -_. ~. CITY OF RICHFIELD, MINNESGTA Office of-City Manager Council Letter No. 60 Agenda March 13, 1978 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Public Hearing on MTC Bus Garage The attached notice indicates that there will be a public nearing on March 14, 1978 for the purpose of considering the MTC bus garage proposed to be constructed on MAC property at 1494 and 24th Avenue South. The City of Richfield has supported this project at this location and I believe it would be appropriate for the city council to continue to indicate that support by adopting a formal resolution which could be submitted for public hearing purposes at the March 14, 1978 hearing. In the event the city council wishes to follow this sugg- estion action can be taken at the March 13, 1978 city council meeting and an appropriate resolution prepared and delivered on the following day. Respectfully submitted, Wayne S. Burggraaff City Manager WSB/eja ~tr® ~~ ~n ~"rn~~t C®m i~~a®n 801 American Center Building St. Paul, Minnesota 55101 612/221-0939 March 3, 1978 Mr Wayne Burggraaff City Manager City of Richfield 6700 Portland Avenue Richfield, MN 55423 RE: South Garage Grant Application - Amendment #1 to MN-03-0013, Notice of Public Hearing Dear Mr Burggraaff: In March of 1975, the Metropolitan Transit Commission submitted a Capital Grant Application to the Urban Mass Transportation Administration for the construction of a 300 bus capacity garage at one of three alternative sites. In the almost three years since the submittal of the original capital grant, it has been determined that the South Garage should be sized for 200 buses. Also, during this time an acceptable site has been located at 24th Avenue and I-494 in the Southwest corner of the Minneapolis - St Paul International Airport. The Metropolitan Airports Commission concurs with the MTC's proposed use of the land and has found it to be consistent with their airport master plan. Attached for your information is a copy of the public hearing notice. If you desire additional information, please contact the Operations Department at 221-0939, ext. 141. Sincerely, Miss Darlene Kostroski Administrative Assistant Operations Department DK/bj d Enclosure ~-t";~~ ~~-: ;. ~. " ~ U ~~~~ ~l ~vu~R '~' 19~$ I ~., Richfield City ,':-?ana~er r NOTICE. OF PUBLIC HEARING RE: SOUTH GARAGE (Amendment ul to MN-03-0013) I. Notice is hereby given that a public hearing will. be held by the Metropolitan Transit Commission (MTC) at 801 American Center Building, 160 East Kellogg Boulevard, Saint-Paul, Minnesota, 55101, on Tuesday, March 14, 1978, at 7:30 PM for the purpose of considering a project for which financial assistance is being sought from the Urban Mass Transportation Administration, pursuant to the Urban Mass Transportation Act of 1964, as amended, generally described as follows: A. Description of Project: 1) The Project consists of the construction and ea_uipping of a 200 bus garage for storage, servicing and distri- bution of-buses and involves: __ a) Site acquisition b) Architect/Engineer fees c) Building Construction d) Equipment 2) The proposed facility is to be located on property to be leased from the Metropolitan Airports Commission. The site is located on Airport property on the Frontage Road of I-494 and 24th Avenue South. 3) This project is estimated to cost $8,542,470. A federal grant for 80% of the project cost ($7,633,976) is being requested from the Urban Mass Transportation Administration. The local share of the project is $1,908,494 (20%) which will be obtained from local general obligation certificates of indebtedness or other local funds. B. Relocation; No persons, families or businesses will be displaced by this project. C. Environment: This project is anticipated to have no net deleterious environmental impact on the urban area. D. Comprehensive Planning: This project is in conformance with com- prehensive land use and transportation planning for the Twin Cities metropolitan area. The project has been reviewed by the Metropolitan and State Clearinghouses for federally funded projects. This project was included in the approved Twin Cities bletropolitan Area's 1978 Annual Element of the 1978-1980 Transportation Improve- ment Program. E. Elderly and Handicapped: This project is necessary to provide ade- quate bus storage, maintenance and servicing for the MTC's fleet. This facility will per.nit more efficient service to metropolitan area citizens, including elderly and handicapped persons who presently have special fare privileges, and handicapped persons for whom a specialized transit service is provided. f r -~- II. At the hearing, the MTC will afford an opportunity for interested persons or agencies to be heard with respect to the social, economic and environmental aspects of the project. Interested persons may submit orally or in writing evidence and recommendations with respect to the project. III. A copy of the application for a federal grant for the proposed pro- ject, together with an Environmental Impact Analysis and the Transit ISevelopment Plan for the area is currently available for public inspection at the MTC offices at 801 American Center Building, 160 East Kellogg Boulevard, Saint Paul, Minnesota, 55101. __ _ _ - __ -G ,_ D. _Andre_ _ ___ _ __ __ Chief Administrator •~-~ ~.. ~ CITY OF RICHFIELD,-MINNESOTA Office of City Manager Council Letter No. 59 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Agenda March 13, 1978 ~-/-~,t~_ ~-c~--o~--~r~ V Ua--:~ cam!-0i--•~-~ Subject: Adoption of Community Development Plan -and Housing Assistance Plan The city staff has completed preparation of a Community De- velopment Plan and a Housing Assistance Plan for Years IV, V, and VI of the Community Development Block Grant program. (Copies attached). -This plan for Community Development Block Grant projects, and funding amounts, is the same as the staff presented to the city council at the public hearing held on January 9, 1978. The plan proposes that Community Development funding be used for the following projects: YEAR IV YEAR V YEAR VI DEPT. PROJECT 1978-19791979-1980 1980-1981 TOTAL Planning Comprehensive Plan Revision 51,692 - 20,000 71,692 HRA Housing Rehab-110,000 ilitation Grants Local, in-kind l0,OD0 Total HRA -Land Acquis. for housing 100,000 Park & Rec Adams Hill Park Devel. Park & Rec Senior Cit. Handicapped Accessibility Park & Rec Park Renov- ation and Acquisiton TOTAL FUNDS REQUESTED 110,000 1Os000 $120,000 100,000 250,000 $361,692 $360,000 240,000 460,000 10,000 30,000 $120,000 $ 490,000 100,000 350,000 40,000 40,000 60,000 60,000 $360,000 $1,081,692 council Letter No. 59 -2- March~l3, 1978 The Housing Assistance Plan reflects the need for an incr-eased effort to meet the housing needs of low and moderate income fam- ilies in Richfield. The goals presented in the Housing Assistance Plan indicate that 70% of the housing assistance provided in the next three years would be directed toward income-eligible families. The Housing Assistance Plan proposed continued use of the HRA's Section 8 rental assistance program, housing rehabilitation grants, and .low interest loans through the HRA and Minnesota Housing Finance Agency programs, and new construction utilizing the Section 8 and the HRA's New Home programs. It is recommended that the city council adopt the attached resolution, approving .the Community Development Plan-and the Housing As istance'Plan, and authorize the city manager to submit the Year IV-VL Community Development Block Grant application to Hennepin County. Respectfully ubmitted, ~~~~ . Wayne S. Burggra f City Manager WSB/eja cc: Planning and Redevelopment Director Finance Director Public Works Director Park and Recreation Director RESOLUTION NO. RESOLUTION ADOPTING THE COMP~UNITY DEVELOPN!ENT PLAN AND THE HOUSING. ASSISTANCE PLAN WHEREAS, the City Council of the City of Richfield has reviewed the Community Development Plan and the Housing Assistance Plan in accord with-the Housing and Community Development Acts of 1974 and 1977, and GdHEREAS, the City Council finds a need to provide commun- ity development funds for the assistance of low and .moderate income people and for the elimination of blighting conditions,. and ~iVHEREAS, the City Council finds a need to provide subsi- dized housing for low and moderate income people including elderly, and WHEREAS, the City Council will review the Community Development Plan and the Housing Assistance Plan on an annual basis, and WHEREAS, the Community Development Plan and the Housing Assistance Plan will be made part of the Hennepin County "Urban County" Entitlement Grant application. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield, does hereby adopt the Community Development Plan and the Housing Assistance Plan and authorizes the City Manager to submit a Community Development Block Grant application and pre- pare plans to implement the Housing Assistance Plan. Passed by the City Council of the City of Richfield, P4innesota this 13th day of March, 1978. Loren L. Law, Mayor ATTEST: omas J. Moran, City C1er .. cua Aatxwat Na. ~-.-~c2la • a. HUlABER 3. °..'iAT° FE~E€~AL ASSISTANCE ~- cA~3 APPLlC1. -- -- _ . - - noY L PS ^ PRfAPP11G17SOM APPU- b. DATE Ysar ~~ may lOt:?iT1- ~ CAnON - FIER - -- AC710it ^ APFLIUTIOM 19 ~ ^ HOT}FitA7fOd OF iht7EiT (Opta (~ L~ti ~ Dar) ^ REPORT Of F"t:DE4A1. riCT10:!1 liTart4 ~ LEGAL APPLICANT/RECIPIENT a. Appliwtidamn ~ CITY OF RICHFIELD, MINNESOTA Q CrtantttfJca Unit G m•.tiP.o, s+at 6700 PORTLAND AVENUE SOUTH ~- ~~ = RICHFIELD ° ~'~ ° HENNEPIN r. spa ' MINNESOTA s. z1Prxa: 55423 k Caatx3 t'xstx~ (Natty ~ ~ latepsozr NoJ : 7. 7111E AND CESCR1PT10N OP APPL1CA2dPS PROJECT s - - ~ . _ z O wf~y H 3. iYYt liY Tr ru t-..n ~/i~c:.iri=.z~ A--S°3t~ Fi-L.rnmuaity Adton Ag~aac'f B-ia:xts'ats 1- iii~;.ar E~'tcahonal i;utr;,rtio• C-Sucstat• 1-Irte:aa Ir;a E-G.y f-acax! D[:trid D~sT:# Sxtrr aypropr+a:s :.e:tar 4. TYP°_ OF ASSISTANCc ?r'...aic Cnnt C-Ins::nna B-Su~+ieetan~l Gnat E-fitCtt Er:et a~-»o- C-l~a `-rrts ~a::sr!ai 10. AREA OF PROJECT IMPACT ~`t~~ ~)~ia. cc~xcis+• 11, i_a~,.'.t.~2 E0 NU'A- 12 TYFE O~ Ar'ru V.[w~a oE.4 Cr PERSON$ A~ve,v C-Sta~uioq E-Auy-nan[I[ion BENE^1T)NG g-cZanmal C-:.catinuatioa ntsr a,~Droyricu ;-ttir 13. PRO POSED FUNDING 14. CONGRESSIONAL DISTRlCS OF: I5. TYPE OF C:iANGE {c or :sa or lZSi A-lncnasa Dollan i--0L".st (S~eci/y): a. FE'JE.RAL 2 .NJ ~ s. APPLlCA.'iT ~ 0. PRCJEGT B--Jearas• iutian C-Intrtrsa Dunuoct 0. APPLICANT .CO i 6-Oecrsrse uunuon E-Gaca+laua+ t STATE .CD ~ 16. PROJECT START DA7E Ysar vwwtla day 17. PRODcCT DURATION bresr a9pro- f U :aloft) ! d. lD CAL •. QTIiER ,QD I 19 ,~D i 13. ESTIMATED DATE TO BE SUBMITTED TO 3fottAr Year vtortla dsy ,7na _ 119. EXISTI^1G FEDERAL IDcI{TIFICaTICN NUU~ER ` ~ ~~ t ~ I FEDERAL AGc;iCY, 19 I 2J. FEDERAL AGc'NCY TO REC:lYE REQUEST (Nava. City. Ststs. SIP coos) (~:. KCMAt(7lJ MtJ ..~ ~t Yes (vl No ~, r. To tb• Cest d mY k.~axladQ• aa6 belief, 5. 11 r:maind h CN9 Clrwlu A-35 L;ia aDa iation wu w~tnitted, vunuaat ~ .n• No re- Uaatinaaouso and all :ra~aasaa ors a:~en eel: ayovr t i u^ur ar a»:.: neii _ o • a data la t1t[a pMOdiatioa/aypilaUoo an attueuoaa LSereiv, b anvvve - THE tru• end mrr•d. th• doawat IKS be•s i 1 ~ ~ ^ ^ APPLICANT nt > Y ~) duh/ autttorizd b- t5• ¢ve+n CEAnF1ES Ufa a~olicant and ts• axllaat will txxi0h t ~ ~ THAT Y tritA tSa .ttscbd aswraac•s it rx. assiao- ~ a -- ^ aew is apprw•1. ~ 7} TYPED ttAitE AND TTTLE tt S1C'utTURE a e. CAIE SICl1ED ~ d , . Y•ar stlw t. ay CETTTiFY1NG BURGGRAAFF WAYNE S 19 ~E. . SETtTA71YE ` APPLICA- Ysar splwts day ?A. AGfiNC7 NALIE TION RECEIYED 19 . 26. ORGANIZATIONAL UNIT Z7. AD)dINI5TRA71'IE OFF1Cc ^9. FEDER.a.L APPL!CATICN IDENTIFICA7ICN R J0. ~ ~ ADDRESS ( ~N (DENT F1CA ~ FUNOINO Ycur avwtA day 3J. Yo•r ..ax:A ,iay 31. ACT10N TAKEN I STA RTl N D a- AyyutDEp t• FEDERAL S .p0 31. AC•'lON DATE ~ 19 lA T • GATE 19 i A ( , 00 1 :FO` - ~ 33. CONTACT FOR ADDITIONAL I. , .ay J3- Yeoi .a.,.t k REJECTED R b. MYLIa TION (h'aaas an.t tairywoxr watnabsr) E.*IO!NO •00 GATE 19 Is RfTUlC'tED FCR a- STATE AtIF}mNEIR d. LDCAL .UO 37. REtAARK3 ADDED 1. DEFERRED •. OTHE)t '~ H ~ YK ~ o ~ .. xTTNDRAInI r. TUTU s .Do , -I 1 ~, a. I^ ham floor. eWO•• as/ cownsesa reniwd froo davtne!eouse• .en tbe. - a+d~re•. If aaeac7 rnoww w da• uaW Prwra+m• d t'ut 1, CLii C:rcntae A-v5, a fFDEatJJ. A:.E.'tCT A-95 %FFICUL (Nano axd tstryAowl tsr~) FEDERAL AGENCY it aas ••e. w to ou•1 raaoa- I • A-a5 ACTION • STAJ~DARD-FUR4 42~ -AGL 1 f10-7S) :.._ ,...~...42M101 : :...~._...~~.-.-..z ~.~_...-..~._« _ _ .~: .:_~.. _. .. ...'•%ir. -_...r'~:r:..''lYtstrabw[1fG:id./e~iwslYat.apr..+.t.~+ietrisr'~-s a, i1DMtlLR - - - - ___ _ _ __ _ b. DALE -Year ivrr:A Gay ASSIG~iED 19 5. FECER.'.L E?APLOYER IGEIYT['rlCAT10N h0. P Ra. GRAlA (Fro-x ., Caiclo p ) :. nu~aes I I t ~ ~ i b. 7111E U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASSURANCES The applicant hereby assures and certites with respect to the grant that: (1) It possesses legal authority to apply for the grant, and to execute the proposed program, (2) Its governing body has duly adopted or passed as an official act a resolution, motion or similar action aut}'iorizing the filing of the application, including all understandings and assurances contained therein, and dtrecting and=designating the authorized representative of the applicant to act in connection with the application and to provide such additional information u may be required (3) It has complied with all the requiremenu of OMB Circulu No. A-95 as modified by Sections 570.300(c) (for entitlement applicants) or 570.400(d) {for discretionary applicants) and that either (n any comments and recommendations made by or through clearirtgltouses are attached and have been considered prier to submission of the application; or (ii) the required procedures have been followed and no comments or recommendations have been received (4) Prior to submissan of its application, the applicant has: (~ ptovidad•citizens with adequate information concerning the amount of funds available for proposed community development and housing activities, the range of activities that may be undertaken, and other important program requirements; (ii) held at least two public hearings to obtain the views of citizens on community development and housing needs; and (iii) provided citiuns an adequate opportunity ~ta articulate needs. axpreu preferences about proposed activities, assist in the election of priorities, and otherwise to partidpate in the development of the application . (5) Its chief executive officer or other officer of applicant approved by HUD: (i) Coasertts to assume the status of a rrspomible Federal official under the Naitonai F,~rviroamental Policy Act of 1969 insofar as the provisions of such Act apply to the applicant's proposed program pursuant to 24 CFR x70.603; and (ii) b authorized sad tomcats on behalf d the applicant and himself to accept the jurisdictim ~ the Federal courts ., for the purpose of ersforcemeat of his respomibitiri... as such an official. (6) The Community Development Program hu been developed so as to give maximum feasible priority to activities which will benefit low or moderato income families or aid in the prevention or elimination of slums or blight. Where all or part of the community development program activities ue designed to meat other community development needs having a particulu urgency, such needs are specifically described in the application under the Community Development Plan Summary. (7) It will comply with the regulations, policies, guidelines and requirements of Federal Management Circulars 74-4 and 74-7, as they relate to the application, acceptance and use of Federal funds for this federally-assisted program. (8) It will administer and enforce the labor standuds requirements sat forth in Section 570.605 and HUD regulations issued to implement such requirements (9) It will comply with all requirements intoosed by HUD concerning special requirements of law, program requirements, and otheradminisuative requiremenu approved in accordance with Federal Management Circulu 74-7. (10) It will comply with the provisions of Executive Order 11296, relating to evaluation of flood hazards (i I) It will comply with: (i) Title VI of the Civil Rights Act of 1964 (P.L 88-352) and the regulations issued pursuant thereto (24 CFR Part I), which provides that no person in the United States shall on the ground of race; color, or national origin, be excluded from participation in, be denied the benet3ts of, of be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measurYS neceuary to effectuate tlils assurance. If any real property or structure thereon is provided or improved with the aid of Federal financial auistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property oc structure is used for a purpose for which the Federal finanrial assistance is extended or for another purpose involving the provision of similar services or benefits. (if) Title VIII of the Civil Rights Act of 1968 (P.L 90-284) as amended, administering al! programsand activities relating to housing and community development in a manner to affirmatively further fair housing; and will take action to affirmatively further fair housing in the Sala or rental of housing, the ttnancing of housing, and the ' provision of brokerage services within the applicant's jurisdiction. ~GPQ:1976-b5J-506! 855 HUD-J076.7Z (1 t-75) -. (iii) Section 109 of the Housing and Community Development Act of 1974, and the regulations issued pursuant thereto (24 CFR 570.601), which provides that no person in the United States shall, on the ground of tact, color, national origin or sex, be excluded from participatiori in, be denied the benefts of, or ba•subjecced to discrimination under, any program or activity funded in whole or in part with Tiita I funds. (rv) Executive Order 11063 on equal oppartunity in hauling and nondiscrimination in the sale or sntal of hausin; built with Federal auistance. ,_ (v) Executive Order 11246, and all regulations issued pursuant thereto (24 CFR Part 130), which provides that ao person shall be discriminated against on tha basis of race, color, religion, >rx or rational. ongut in all phases of employment during the performance of Federal or federally -assisted cantrstts. Such cantrutors and subcontractors shall taker affirmative action to insurer faiz treatment in employment, upgrz+diag, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rata: of pay or other forms of compensation and selection for uaaning and apprenticeship. (vi) Section 3 of the Housing and Urban Development Act of 1968, as amended, squiring that to the ¢reaust extent feasible opportunities for training and employment be given lower income residents of tha project uea and contracts for work in ronnection with the project bo awarded to eligiblt business concerns svhirh ue looted in, or owned in subsuntial put by, pezsons residing in the area of the project. (12) Ii will: (i) la acquiring real property in connection with the coasamity development blocfc grant progfam, be guidesi to the gxeatdt e~dent practicable under State law, by elm real property acquisition policies set out under Sectiras 301 of the Uniform Relocation Assistance and Real Property Acquiaitina Policira Act of 19:0 (P.L 9L~546) and rho provisions of Section .iOZ thereof: (ii) Pay or reimburse property owners for necessary expenses as specifxd in Section 303 and 304 of tha Act; and (iii) Inform affected persons of the benefits, policies, and procedures provided for under HUD reguLtions (Z4CFR Put 42). (13) It will: (i) Provide fair and reasonable relocation payments and assistance in accordance with Sections 202, 203, and 204 of the Uniform Relocation Assistaacc and Rea! Property Acquisition Policies Act of 1970 and applicable HUD regulations (24 CPR Part 42), to or for families, individuals, putnerships, corporation or associations disphcsd as a result of any acquisition of real property for an activity assisted under the program; (ii) Provide relocation assistance programs offering the servi+xs described in Secrion 205 of the Act to such displaced families, individuals, putnerships, corporations or associations in the manner provided under applicably HUD regulations; (ink Assure that, within a reasonable time prior to displacement, dtxent, safe, and sanitary repiacemeat dwellings will be available to such displaced families and individuals in accordance with Section 205(c) (3) of the Act, and L'sat such housing will be available in the lama range of choices to all such displaced persons regudless of their nca, color, sligion, national origin, set, or :votes of income; (iv) Inform affected persons of the benefits, policira, and procedures provided for under HUD regulation; and (v) Carry out the relocation process in such a manner as to provide such displaced persons with uniform and consistent services, including any services required to insure that the reloation process dos not result in different or separate treatment to such disptactid persons on account of their nee, color, religion, national origin, sex, or source of income. • (14) It will establish safeguuds to prohibit employees from using positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, puticululy those with whom they haver tamity, business, or other ties. (15) It will comply with the provisions of the Hatch Act which limit the political activity of employees, (16} It will give HUD and the Comptroller General through any authorized representative atxesa to and the r~hht to examine all records, books; papers, or documents related to the grant. # E;PO t 1976-b50-SJti/ ffi6 V.S. DEPARTMENT OF HOUSING ANO URBAN DEVELOPMENT CQMMUNITypEVELOFMENTHUDGET ~ A. ^ ORIGINAL ^ P:MENDMEN B• APPLICATION NO. C. NAME OF APPLICANT CITY OF RICHFIELD D. PROGRAM YEAR FRDM: 1978 To: 19=79 LINE NO. ( E. PROGRAM ACTIVITY I { AlAGUNT FOR HUD I f USE ONLY i 1. ~ ACQUISITION OF HEAL PROPERTY I 2. I PVSLIC W09K3, FACILITiE3, SITE IMPROVEMENTS i Q ~ I 3. ICODEENFORCEMENT ~ I 4. I i CLEARANCE,CEMOLITICN, REHABILITATION I ` i j ~ 5. REHABILITATION LOANS AND GRANTS I ` ~ 8. SPECIAL PROJECTS FOR ELDERLY AND HANDICAPPED 7. ~ ~ PAYMENTS F4R LOSS CF RENTAL INCOME ~ ~ 8. DISPOSITION OF REAL PROPERTY 9. ~ PROVISION OF PUBI.JC SERVICES ~ ~ ~ 10. PAYMENT OF NON-FEDERAL SHARES I I 1 I 11. I COMPLETION OF URBAN RENEWAL/NOP PROJECTS ~ i 12. RELOCATION PAYMENTS ANO ASSISTANCE iii 73. PLANNiNGANOMANAGEMENTOEVELOPMENT 51 692 74, ADMINISTRATION 15. CONTINUATION OF MODEL CITIES ACT1V{TIES ~~ 1 B. SUBTOTAL (SIX!! of Liner 1 ifirtr 151 ~~• CONTINGENCIES AND/OR UNSPECIFIED LOCAL GPTION ACTIVITIES (Nat to exceed 10% of line 161 78. TOTAL PROGRAM ACTIVITY COSTS (Sum ofLinet 1Smnd 17) 3 61, 6 92 LINE NO. F. RESOURCES FOR PROGRAM ACTIVITY COSTS 7. ENTITLEMENT OR DISCRETIONARY AMOUNT 361 692 ~ Y ~~ tae r u j-° ~~~`=-~ .. 2. LESS DEDUCTIONS ~ ., ~~,~ ~~~ ~~~ ~L `~~ :"'-~ 3. ENTITLEMENT/DISCRETIONARY AMOUNT FOR PROGRAM ACTIVITIES (tins 1 minus ?i 3 61 , 6 9 2 4. PROGRAM INCOME 5. SURPLUS FROM URBAN RENEiNALJNDP SETTLEMENT 6. LOANPROCEEOS 7. REPROGRAMMED UNOBLIGATED FUNDS FROM PRIOR PROGRAM YEAR 8. TOTAL RESOURCES FOR PROGRAM ACTIVITY COSTS (SLm ofLinsrJ•7) 361 , 692 1 ^ Chtek box if earn Gsciude indirect cars which roqultt approval of a cost aUacadon Plan m requlrcd Dy Fades! bfanasemrnt C.xvlsr S~J. EDITION OF 10-74 IS OBSOLETE liUO.7Qi5.5 (11.751 ~ C~'C: i376-bx7-~6/ fl50 COP~INIUNITY DEVELOPMENT PLAN PROJECT NARRATIVE YEAR IV 1. 2. PLANNING Minnesota Statute 473.851, 1976-requires that all communities in the Minneapolis-St. Paul metropolitan area develop or up- date a comprehensive development plan. Elements to be included in these plans include housing, land use, airport concerns, and public facilities. An implementation program must also be established. The plan and plan re visions must be completed by July, 1980. This means that during the next two and one-half years, the planning department must be working on revising and updating the current comprehensive plan. The total cost of revising the plan is estimated to be $136,848, of which approximately $6,000 has been received from the state. It is proposed that $70,000 of Community Development Block Grant funds be designated toward these planning activities. The remaining cost of the plan revision is funded through the general fund budget as part of the planning department opera- tion. The comprehensive plan will assess the present state of the city, will help identify the needs of low and moderate income people, and will be the basis for city policies necessary for meeting those identified city needs. ESTIMATED COST AND SOURCE OF FUNDS YEAR IV YEAR V YEAR VI Community Development 50,000 0 20,000 State 6,089 0 0 Local 0 65,156 0 TOTAL COST 56,039 60,000 20,000 LAND ACQUISITION This project would provide funds for the Richfield Housing and Redevelopment Authority to acquire and clear property, if necessary, to provide three or four bedroom housing units for qualifying low and moderate income large families. The construc- tion of the housing units would be with other funds such as HUD 235, or HUD Section 8 New Construction. The program would COP~IMUNITY DEVELOPMENT PLAN PROJECT NARRATIVE , Page 2 consist of the purchase of three existing substandard homes and/or vacant lots available for sale. The lots would be cleared, if necessary, and then sold at a reduced cost to qualifying low and moderate income families for the construc- tion of new housing units. The project would provide needed housing units for families as well as help eliminate residen- tial blight. ESTIMATED COST AND SOURCE OF FUNDS YEAR IV YEAR V YEAR VI Community Development 100,000 0 0 Other 0 0 0 TOTAL COST 100,000 0 0 3. HOUSING REHABILITATION GRANTS This project would provide three types of housing rehabilita- tion grants. The first type would provide grants of up to $1,000 to qualifying low and moderate income persons to supple- ment rehabilitation loans provided through local banks with funds from Minnesota Housing Finance Agency to improve their homes. The grant may be used to either "write down" the cost of the loan, or to finance additional improvements necessary to bring the house up to city code. It is anticipated that 25 such grants will be provided in Year IV. The second type of rehabilitation grants would be to provide assistance in an amount of up to $5,000 to qualifying low income persons to rehabilitate their homes. Five such grants will be provided in Year IV. The third type of grants would provide low and moderate income persons with new solid core doors, dead bolt locks, window locks and smoke detectors to help prevent burglaries and to reduce the danger of deaths and injuries from fire. One- hundred fifty such grants will be provided in Year IV. ESTIMATED COST AND SOURCE OF FUNDS YEAR IV YEAR V YEAR VI Community Development 110,000 110,000 240,000 Local, in-kind 10,000 10,000 10,000 TOTAL CO5T 120,000 120,000 250,000 4. PARK DEVELOPMENT This project would involve the development of Adams Hill Park, a major park, in an area not presently served by developed city park facilities. The park development is a joint effort CONtMUNITY DEVELOPT~iENT PLAN PROJECT NARRATIVE Page 3 with the City of Edina. The city would use $100,000 of commun- ity development funds in Year IV to hire an architect, hold neighborhood citizen participation meetings, develop an appro= priate design, and complete some initial site work. Adams Hill Park is in Census Tract 243, Block Group 3. According to 1970 Census data, 23.7 per cent of the families. living in Census Tract 2.43 and 36.6-per cent of the people in Block Group 3 (Blocks 300-399) had incomes below $9,000. The park will also serve an existing 260-unit 236 highrise and a 90-unit Section 8 townhouse complex under development adjacent to the park in the City of Edina. This would mean an additional 350 low and moderate income families would be served by the park. This would bring the percentage of the families served by the park who have low and moderate incomes. up to 67 per cent. This is well over the 51 per cent needed for the proposed park development project to be eligible for Community Development Block Grant funding. YEAR V It is anticipated that Year V Community Development funds would be spent on two projects. The first project would be for the continua- tion of housing rehabilitation programs for low and moderate income persons. The existing housing rehabilitation grants program would be evaluated to determine ii-~ what form the rehabilitation assistance should be to best meet the needs of low and moderate income people. It is anticipated that $120,000 would be spent for housing rehabili- tation activities in Year V. The second project would be to use $250,000 to carry .out the construc- tion of the Adams. Hill Park project which was started in Year IV. YEAR VI The city is proposing to use the Community Development program to fund the following projects. First of all, $20,000 would be used along with local funds to complete the revision of the city's com- prehensive plan which was begun in Year IV. The city would use $240,000 to continue and expand it housing rehab- ilitation assistance to low and moderate income persons. A third project would use $40,000 to make the existing Senior Citi- zen Center more accessible to the handicapped. Funds would be used to construct an elevator to allow interior access to both floors. Presently, it is necessary for the handicapped to go outside to get from one floor to the other. COMMUNITY DEVELOPMENT PLAN PROJECT NARRATIVE Page 4 Finally, $60,000 would be used to provide general improvements to the existing New Ford Town Park.- The park has been subject to vandalism and general wear. Funds would be used for necessary repairs and replacements and to make the park more vandal-resistant. Possible acquisition of adjacent properties would be explored also. New Ford Town Park is in census tract 249.01, Block Group 1. According to 1970 Census data, 36.7 per cent of the families liv- ing in Census Tract 249.01, Block Group 1 (Blocks 100-199) had incomes-below $9,000. This would be short of the required 51 per cent so the project-would be done as part of the allowed 25 per cent exception to the 51 per cent rule. J W ~ ~ N ~ O ~-1 f-.' (~ ~ ~' z~ o ~ -~ ~ U - U i ~w z o N 41 O O O~ _. ;_ S ? ~ ~a aH g . O < ~ 61 l0 O `) ~ ? Z ~ I 00 to O }' ~ h O r--~ O :-i O r ` pp ~ I I ~ 2 {j < ~ O ~ ~ ~ I- I O O O r 1~ 1 O O O L lU ~ < 1 O O O < O ~ N ~ ro O O O ~ J ~ C ~ u F I ~ ~ Z i ~ t11 O r-I N N V1 r >- ~ ,- ~ z ~. y o O F- i .U ~ ` W < Q . WC C (7 ~w ` O U ~ ;•;, '• ~ S,;< Y ~ J O ~ U ~ ~ K tV ` y ~ t:J c ~ O ~ ~ ~ I 61 O - O O~ C lfl O ~ °' W ~ I N W ~ I I u.: W W' ~ C J a ~ U ~ ? ~ ~~ M r-1 tIl N ~ . ~ f D z o ~ ~ ~ ~ c ~ I N ~ N N Z H ~ W ~ ~ C!1 Ul Ul U w ~ ~ R ~ c1~ u1 tJ~ C m ~ r r G N ~ (n Cn LL: W F- uz I cla'd' r-INr1NM ~i'V'~t' r-INNM 0 J ~h. cnU~CC i ` NNN 00000 NNN 000 F- Z ~ < ~ r r- W r z ~ ~ I r-I M t.l) ~ N ~ 61 dl Ol rl M t.C) [` 00 ~ 6l ~ M w Urw ~ d' d' d' et' d' d' d' eP et' d' et' CI' d' d' d' d' d' V' ~ ~ N N N N N N N N N N N N O ~ ~ > C ~~g^ w Ci > p f- ... JOu;w .~ ` ~ N ~ I 2 ~ C ~ f F- m Z ~ W ~ ~ z O ~ 4 ~ C7 ~ •r{ W '~ ~ _ ~ O ~ ~ • ~ +1 !- a O LL z ~ i Z W ' .~ ~ L': ~' v k 'S ~ . ~i O O _ . i ~ U C r- h / ~ N w ~ ~~ < 7 H bi r3' ~ ~ Q D U a' • r-1 ~ < ~ ~. ''~ ~1 ~ RS O ~ a a x a .-I N M d' ~ ~ s A .^~+ 1 j ` . z W w U ~' Z O C Z ~ p U I O< ~ O ~ ^ 2 Z O ~ t- O ~ O O Z ~ Q ~ ~ ~ ~ ~•- ~ O O O O E- ~ J O O O G V H ~ ~ O O O O CJ J O F- Iw I f ~ O z F O O O O ~ { ' N mot' mot' ~ O ~ ~ ~ ~ LL N 49 w ~ ~ w Q ~ ` 1 • W ~ V. W C3 J ~7 .. ~ Y ...1 F~ ~ ~ o ~ a z~ W` J fV w Q LL n ~~ O O - O O G~ ~ O O O O C~ w Q O Y O O O O ~ a N mot' mot' l0 ~ W ~i H ~ ~H x H~Zw i~ M t!1 N N C Z U H Jp JF ~ ~ H O a w ~° ~ o z o ~ ~ ~ ~ c~ ~ [~-i w~~ ~ ~ ~ ~ ? U O W< a u1 U U] N "' N U ] ~ ~ ~ ~ ~ ~ ~ W W ~C FC FC ~ ~ ct+d' V' NrINM rl ) Z V ~~zcc N N N O O O O O . w ~ z ~ ini rl M Ln t~ 00 6l 61 6l 6l Lfl w U 'r w p mot' '~M '~' d' ~N c1~ mot' d' mot' '~' ~ ~ N N O Q ~ w W H ~ J C w (~ ~C~ J ~ W O J+ w W p ~ W h ~ n Z a F- ~ p i m Z ~ ~ ~ z O •~ ~ H c~ j .~ .~ ~ ~ ~ 2 ~ ~ p } 0 _ -1~ U] V1 F- F •rl ~ ~ Z a _ ~ ~ ~ ~ ~ ~ ~ z w v w _ ~ Ci N ~ O ~~} • ~r- w . a ° a ~ a ~ ~ tT ~ cd o ~ •~ ~ H U ~ N X '~ ~ O c~i cd a x a x r-I N M d' f ~ h ~ O h .C+ O o P R O J E C T S U M M A R Y PROJECT PROGRAM YEAR IV PROGRAM YEAR V PROGRAM YEAR VI AUG 78-JULY 79 AUG 79-JULY 80 AUG 80-JULY 81 P LANN I P1G Federal CD 51,692 -0- 20,000 Local ---------------------- -0- ---------------- 65,156 ---------- -0- HOUSING REHAB --------- ------------------- Federal CD 110,000 110,000 240,000 Local (in-kind) ---------------------- 10,000 ---------------- 10,000 ------------------- 10,000 --------------- --- PROPERTY ACQUISITION - Federal CD 100,000 -0- -0- Local -0- -0- -0- ADAMS HILL PARK Federal CD 100,000 250,000 -0- Local ----------------------- -0- --------------- -0- ------------- - -0- HANDICAPPED ---- - ------------------- ACCESSIBILITY Federal CD -0- -0- 40,000 Local ----------------------- -0- --------------- -0- ------------- -- -0- - - PARK RENOVATION --- - - ---------------- AND ACQUISITION Federal CD -0- -0- 60,000 Local ----------------------- -0- ------- - ----- -0- ------ - - °0- - TOTAL FEDERAL CD - - 361,692 ---- ---- --- 360,000 ------ ------------ 360,000 TOTAL LOCAL 10,000 75,156 10,000 T O T A L 371,692 435,156 370,000 HOUSING ASSISTANCE PLAN NARRATIVE CURRENT YEAR GOALS The HRA is proposing to provide housing assistance to 256 low or moderate income persons or families from August, 1978 to July, 1979 using various federal, state and local programs. Of the 256 to be assisted, assistance would be given to 86 elderly or-handi- capped, 155 families of four or less persons per family and 12 families of five or more persons per family. The first program which the HRA is proposing to use is the federal Department of Housing and Urban Development (HUD) Section 8 new construction program. Using this program the city will provide five scattered site rental housing units with three or more bedrooms for large families (five or more persons). These could be town- houses, duplexes, triplexes, or single units depending on what sites are available. The second program which will be used is the HUD Section 8 existing rental housing assistance program. This program provides qualified elderly and families with rent subsidies so that they do not have to pay more than 25 per cent of their adjusted monthly income toward housing. The HRA is proposing to provide Section 8 existing assis- tance to eight elderly or handicapped and 27 small families (four or less persons) on a scattered site basis.- The location of these units depends on where there are vacancies in existing buildings which meet HUD rent limit requirements. The HRA is proposing to provide housing rehabilitation assistance to low and moderate income homeowners using HUD Community Develop- ment Block Grant (CDBG} funds and Plinnesota Housing Finance Agency (MHFA) funds. The HRA will provide 165 CDBG funded grants to low and moderate income persons to fix up their homes. These grants will be given to 73 elderly or handicapped, 88 small families, and four large families. Three types of grants will be given out. There would be 25 incentive grants up to $1,000 each given out to qualified persons who have obtained MHFA loans through local lending institut- ions,~five grants up to $5,000 to low income persons, and 150 minor property improvements grants to qualified persons to install smoke detectors, solid core doors, dead-bolt locks, and window locks in their homes. The MHFA funded rehabilitation assistance would take the form of grants to low-income persons and loans to low and moder- ate income persons. The HRA is proposing that 35 MHFA loans and 10 MHFA grants of up to_$5,000 each will be provided to qualified per- sons between August, 1978 and July, 1979. Another program which will be utilized is the HUD 235 New Ccnstruction Program. This program provides funds for the construction of new single family dwellings for moderate income persons. The city is proposing to use this program to provide one, new three or more bed- room large family single family dwelling unit during Program Year IV. HOUSING ASSISTANCE PLAN NARRATIVE _ 'Page 2 Another method which the city is proposing to .use to provide hous- ing assistance between August, 1978 and July, 1979 is the local New Home Program. This program involves the city purchasing pro- perty which- is either vacant or which has a substandard dwelling on it, clearing the property, if necessary, and then selling it to qualified persons to construct-new .single family dwelling .units. The lot is sold to qualified persons at a reduced cost as an incen- tive for development and will serve to expand and upgrade the city's housing stock. This program will be used to provide one small family unit and two large family units. THREE YEAR GOALS The three-year goal sectionof the Housing Assistance Plan indicates that-the programs proposed in the preceeding current year coal des- cription will be continued in Program Years V and VI. One additiona l program will also be utilized. This is the HUD Section 8 Rental Unit Rehabilitation Program. This program provides funds to property owners to rehabilitate existing apartment buildings which have low or moderate income tenants. The HRA is proposing to rehabilitate a total of 43 units using this program of which eight will be elderl~~ and 35 will be small family units. Housing assistance will be given to 834 persons with 246 of those being elderly or handicapped, 540 being small family and 48 being large family. This will provide 70.5 per cent of the total housing assistance to families and 29:5 per cent to elderly. S Ub1MA RY To develop the programs and number of housing units to be provided under each program, staff took a realistic look at what resources were available both in~ terms of what resources we could reasonably expect to get from the federal and state governments and in terms of what HRA staff could effectively carry out. The Housing Assis- tance Plan is developed to meet the housing assistance needs of low and moderate income Richfield residents. For;r, A~pr~+..a C ~a3 Nn h7R-1171 Po-,e t of 2 - - 1 U.S. DEPAR 7MENT OFHOUSING AND UR9AN DEVELGPM ENT .1 HOUSING ASSISTANCE PLAN TABLE III. GOALS FDR LOWER INCOME HOUSING ASSISTANCE CURRENT YEAR GOAL 1. NAME OF APPLICANT CITY OF RICHFIELD 3. !J ORIGINAL ~', AMENDMENT, GATE: 2. APPLICATION/GRANT NUMBER 4. PROGRAM YEAR ICJ B I `- I ( - 44 1 I II I- I I I I_ II FROM: A[JCi 1978 TO: ,TULY 1979 • NUMBER OF HOUS'c HOLDS TO 9E ASSISTED - TYPES AND SOU RCES OF ASSISTANCE ALL ~ HOUS EHO LOS 1 - ELDERLY OR ` HAY DICAPPED I (1-2 persons) I "~ LARGE (T AMILY ~ FAh11Ly or less persons/ (~ ar mare persons/ cal cbl i cal ! cal l re! A NEW RENTAL UNITS t 1. Section 8-HUD I ~ ~ z 2. State A enc -Total (Sumo lines a and b) l ' ~ 3 0. Section 8 I ' a b. Other I I 1 s 3, Other Assisted New Rental Housing (Identi/y) • I otal ( I I 6 1 a ~ l ~ I b. ~ e 4. Total (Sum o/lines 1, 2, and 3) 5 ~ I B. REHABILITATION OF RENTAL UNITS i s 1. Section 8-HUD I l0 2. State Aaenc -Total (Sum pJ lines a and b) I I t t a: Section 8 1 I I tz b. Other ' I t3 3. Other Assisted Rehabilitation of Rental Housing (Identi(vJ - Totol I 1 la a, I is I b ~ I to I d• Total (Sum o(lines 1, 2, cnd 3/ ! ~ C. EXiST1NG RENTAL UNITS t~ 1. Section 8-HUD to 2. State Aaenc -Totol (Sumo lines o and b) 19 a. Section 8 zo b, Other 1 2t 3. Other Assisted Existing Rental Housing (Identi/y) - Total zz a, z3 b. za 4. Totol (Sum o(lines 1,2, and 3) 35 8 D. REHABILITATION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS zs 1. CD Block Grants *See Attachment ~ ze 2. S-ction 235 I 27 3. Other Rehabilitation Assistance to Homeowners or Prospective Homeowners (IdeneiJyl - Totol 28 I a. MHFA LOA l , 291 b. M F ~ ~ 30 4. Total (Sum of lines 1, 2, and 3J E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS _ _. 31 1. $e 235 1 I ~ az 2. Other (ldentij~) -Total sa a, NEW HOME 2 as 6. as 3. Total (Sum o/ lines 1 and 21 3 36 F. ALL HOUSING ASSISTANCE GOALS (Sum o(lines A4, B4,Gi,D4, and E3) 256 (1000) 86 (33.5°s) 155 (60.6$) f 12 (5.90) U. S. DEPARTMENT OF HOUSING qND URBAN DEVELOPMENT HOUSING ASSISTANCE PLAN TABLE Ill. GOALS fOR LOWER {NCOh~E HOUSING ASSISTANCE TNRFE YEAR GOAL 1. NAME OF APPLICANT CITY OF RICHFIELD 3, j`J pRI GIN AL AMENDMENT, OA TE: 2. APPLICATION/GRANT NUMBER 4. PRO GaAM YEAR S -IV V AND VI B - I - I ~ - r r FROM: AUG 1978 To: JULY 1981 NUMBER OF HCUSEHOL DS TC 8E ASSISTED TYPES AND SOURCES OF ASSISTANCE ALL NOUSEHOL DS ELDERLY OR i FAMILY -~ HANDICAPPED i (.j Of lesi ~ I ((_2 person sJ person sJ ) LAa GE I FAMILY ~ (5 of more pefsortsJ fo) (b) (rt) I fd) I (el A. NEW RENTAL UNITS t 1. S 8- 25 I 0 I 20 5 z 2. Stote A enc -Totol (Sum of fines a and 6) I t 3 a. Section 8 I I a b. Other I s 3. Other Assisted New Rental Housing lldentifY) -Total 6 0. I I I ~ i b. I i 6 Q, Toto{ (Sum of lines I, 2, and 3} 2 5 I 0 I 2 0 I 5 6. REHABILITATION OF RENTAL UNITS 9 1. Section 8.HUD 43 8 I 35 I 0 to 2. State Agency-Totol(Sum oJlines a and b) i I t t a. Section 8 I I tz b. Other I I t3 3. Other Assisted Rehabilitation of Rental Housing (Identifyl -Total ta. a. I I t s 1 6. i t6 i 4. Total (Sum o(lines I,?, and 3,'. 43 8 35 I 0 C, EXISTING RENTAL UNITS: I ,~ 1. Section 8-HUD 5 24 88 3 - t6 2. State A enc -Total (Sum of lines a and b) ,s o. section 8 I 20 b. Other I zt 3. Other Assisted Existing Rental Housing (Identify)- Total zz c. z 3 b, I za 4. Total (Sum o/lines I, ?, and 3) 115 2 4 $ $ D, REHABILITATION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS zs 1. CD Block Grants **SES ATTACHMENT 4 z6 Z Section 235 27' 3. Other Rehabilitation Assistance to Homeowners or Prospective Homeowners(ldentify) • Total '-6~ a. MHFA LOANS 115 6 105 ~ 29 b. MHFA GRANTS 30 7 21 30 4. Total (Sum of lines 1, 2, and 3) 640 214 390 E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOME_OwNER 3t 1. SeNion 235 3 0 t 2 i 3z 2. Othn (denti(v) • Total 3) a N W HOME 8 0 5 3 3 a b. 3s 3 . Total (Sum of lines 1 and 2) 11 0 7 I 4 36 F . ALL HOUSING ASSISTANCE GOALS (Sam ollines fi4,Bd,C4,D4, and E3' 834 246 7 48 37 I P ERCENT OF ALL HOUSEHOLDS IOO;o ;o ;o r, 8°" G. EXPLANATION OF PRIORITIES(fittach additional popes) U.S. DEPARTMENT OF HOU StdG AND URBAN DEVELCPM ENT a .~ - HOUSING ASSISTANCE PLAN TABLE IV -GENERAL LOCATIONS FOR PROPOSED LOYIER INCO)AE NOOSING 1. NAME OF AP PLJOANT 3. ~j ORi GIN Ai_ CITY O>' RICHFIELD ~ AMENDMENT, DATE: Z APP IIC ATION/GRANT NUMBER 4. PROGRAM YEAR B - - - FROM: 1978 To: 1981 A. IDENTIFY GENERAL LOCATIONS ON MAP IN THIS APPLICATION 1. New Constmction: Census Tract Numhers ~- 241,242,243,244,245,246,247,248.01,248.02,249.01,249.02,249.03 2: Rehabilitation: Census Tract Numhers 241,242,243,244,245,246,247,248.01,248.02,249.01,249.02,249.03 B. EXPLANATION OF SELECTION OF GENERAL LOCATIONS L New Construction The location of new construction completed under the city's New Home Program will be done on a scattered site basis and will be dependent on where the city can acquire property on the open market. Twenty ~ units of new construction are being considered as part of 100-unit development in the vicinity of 65th Street and Lyndale Avenue in census tract 244. • 2 Rehabilitation Rehabilitation with CDBG funds will take place on a city-wide basis. Richfield is an inner ring fully developed suburb with older housing scattered throughout the city. Because of this and because low and moderate income people are scattered throughout the city, there is need for rehabilitation in all census tracts of the city. HUO-%015.11 (12-7 i) .. *Current year CD Block Grant funded rehabilitation assistance goals are as follows: _ Elderly Family Large Family Total TOTAL GRANTS 73 88 4 165 Incentive Grants to Low and Moderate Income 13 11 1 25 grants to .Low Income 2 2 1 5 Minor Property Improvement Grants to Low & Moderate Income 58 75 2 135 **Three year CD Block Grant funded rehabilitation assistance goals are as follows: TOTAL GRANTS Incentive Grants to Low & Moderate Income Grants to Low Income Safety Rehab Grants to Low & Moderate Income Elderly Family Large Family Total 2Q1 264 30 495 31 33 3 75 6 6 3 15 164 225 24 405 HOUSING ASSISTANCE PLAN NARRATIVE ~. CURRENT YEAR GOALS The HRA is proposing to provide housing assistance to 25.6 low or moderate income persons or families from August, 1978 to July, 1979 using various federal, state and local programs. Of the 256 to be assisted, assistance would be given to 86 elderly or handi- capped, 155 families of four or less persons per family and 12 families of five or more persons per family. The first program which. the HRA is proposing to use is the federal Department of Housing and Urban Development (HUD) Section 8 new construction program. Using this program the city will provide five scattered site rental housing units with three or more bedrooms for large families (five or more persons). These could be town- houses, duplexes, triplexes, or single units depending on what sites are available. The second program ~1~hich will be used is the HUD Section 8 existing rental housing assistance program. This program provides qualified elderly and families with rent subsidies so that they do not have to pay more than 25 per cent of their adjusted monthly income toward housing. The HRA is proposing to provide Section 8 existing assis- tance to eight elderly or handicapped and 27 small families (four or less persons) on a scattered site basis.- The location of these units depends on where there are vacancies in existing buildings which meet HUD rent limit requirements. The HRA is proposing to provide housing rehabilitation assistance to low and moderate income homeowners using HUD Community Develop- ment Block Grant (CDBG) funds and Minnesota Housing Finance Agency (MHFA) funds. The HRA will provide 165 CDBG funded grants to low and moderate income persons to fix up their homes. These grants will be given to 73 elderly or handicapped, 88 small families, and four large families. Three types of grants will be given out. There would be 25 incentive grants up to $1,000 each given out to qualified persons who have obtained MHFA loans through local lending institut- ions, five grants up to $5,000 to low income persons, and 150 minor property improvements grants to qualified persons to install smoke detectors, solid core doors, dead-bolt locks, and window locks in their homes. The MHFA funded rehabilitation assistance would take the form of grants to low income persons and loans to low and moder- ate income persons. The HRA is proposing that 35 MHFA loans and 10 MHFA grants of up to $5,000 each will be provided to qualified per- sons between August, 19/8 and July, 1979. Another program which will be utilized is the HUD 235 Ne~n~ Construction Program. This program provides funds for the construction of new single family dwellings for moderate income persons. The city is proposing to use this program to provide one, .new three or more bed- room large family single family dwelling unit during Program Year IV. HOUSING ASSISTANCE PLAN NARRATIVE Page 2 Another method which the city is proposing to use to provide hous- ing assistance between August, 1:978 and July, 1979 is the local New Home Program. This program-involves the city purchasing pro- perty which is either vacant or which has a substandard dwelling on it, clearing the property, if necessary, and then selling it to qualified persons to construct new single family dwelling units. The lot is sold to qualified persons at a reduced cost as an incen- tive for development and will serve to expand and upgrade the city's housing stock. This program will be used to provide one small family unit and two large family units. THREE YEAR GOALS The three-year goal sectionof the Housing Assistance Plan indicates that the programs proposed in the preceeding current year goal des- cription will be continued in Program Years V and VI. One additional program will also be utilized. This is the HUD Section 8 Rental Unit Rehabilitation Program. This program provides funds to property owners to rehabilitate existing apartment buildings which have low or moderate income tenants. The HRA is proposing to rehabilitate a total of 43 units using this program of which eight will be elderly and. 35 will be small family units. Housing assistance will be given to 834 persons with 246 of those being elderly or handicapped, 540 being small family and 48 being large family. This will provide 70.5 per cent of the total housing assistance to families and 29:5 per cent to elderly. SUMMARY To develop the programs. and number of housing units to be provided under each program, staff took a realistic look at what resources were available both in~ terms of what resources we could reasonably expect to get from the federal and state governments and in terms of what HRA staff could effectively carry out. The Housing Assis- tance Plan is developed to meet the housing assistance needs of low and moderate income Richfield residents. Fo.;~, .i .ea C~Ag rh Y63~~ id71 Pvge 1 of 2 c U.S. OtPAR iM ENT OF HOUSING AND UR9AN DEVEL~^rMENT HOUSING ASSISTANC-I: PLAN TABLE III. GOALS FOR LOWER INCOME HOUSING ASSISTANCE CURRENT YEAR GOAL 1. NAME OF APPLICANT -CITY OF RICHFIELD 1. ~~ ORIGINAL AMENDMENT. DATE: 2. APPLICATION/GRANT NUMBER a. PROGRAM YEAR ItJ FRDM: AUG 1978 TD JULY 1979 NUMBER OF HOUSEHOLDS TO 3E ASSISTED TYPES AND SOURCES OF ASSISTANCE ALL HOUS ERO LOS ELDERLY OR HANDICAaPED ( (!-2 person sl - '-~ LARGE FAMILY FAt.11LY I (~t Or 1C55 (j pr mot- I pen on sl I persons) (o) (b) (c) I (dl ! le) A NEW RENTAL UNITS t 1. Section 8-HUD i 5 z 2. State A enc -Total (Sumo lines a and b) I i ~ 3 a, Section 8 I ~ a b, Other I ~ s 3, Other Assisted New Rental Housing (Identify) . Total i I I 6 I a I ! i ~ ! b. ! I a 4. Total (Sum of Lines I,2, and 3) 5 ~ I B. REHABILITATION OF RENTAL UNITS s 1, Section 8-HUD I ! ~ to 2. State Aaenc -Total (Sum o/lines a arsd 6) ~ t t a: Section 8 ! I I tz b. Other i t3 ' 3. Other Assisted Rehabilitation of Rental Housing (ldenti(v) - Total t a a. ~ i t s I b, I to ~ a. Total (Sum o/lines 1, 2, cnd 31 ! I C. EXISTING RENTAL UNITS ~ t~ 1. Section 8-HUD I is 2. State A enc -Total (Sumo lines a and b) is a. Section 8 zo b, Other ~ ~ ! zt 3. Other Assisted Existing Rental Housing (Identify) -Total zz ~ y z1 b, za 4. Totol (Sum o(lines 1,2, and 3) 35 8 D. REHABILITATION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS zs 1. CD Block Grans *See Attachment zs 2. Section 235 I 27 3. Other Rehabilitation Assistance to Homeowners or Prospective Homeowners (Identi(yl -Total ze ( a. MHFA LOP. ~ 2 ~ zs b. MHF 1 ~ i 30 4. Totol (Sum of lines 1, 2, and 3) 2 I E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS 3 t 1. Se ti 235 1 ~ I 3z 2. Other (Identij~) -Total 37 a. NEW HOME 2 3a b, 3s 3. Total (Sum of lines 1 and 2) 3 36 F. ALL HOUSING ASSISTANCE GOALS (Sum of lines A~i, 84, C~F, D4, and E3) 256 (1008) 86 (33.50) 155 (60.60) 12 (5.90) -. ___._. ~ i+~lU-; it J.iJ ~'~_-i 57 Poge 2 of 7 oa-.~: - U;S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT - HOUSING ASSISTANCE PLAN TABLE IIT. GOALS FOR LOWER INCOME HOUSING ASSISTANCE THREE YEAR GOAL i. NAME OF AP PLtCANT CITY OF RICHFIELD 3. ~ ORI GIN AL AMENDMENT, DATE: 2. APPLICATION/GRANT NUMaEN a. PROGRAM YEARS IVr Vr AND VI B - I - FROM= AUG 1978 TD: JULY 1981 NUMBER OF HOUSE~CL DS TO BE ASSISTED TYPES AND SOURCES OF ASSISTANCE ALL HOUSEHOL Gi ~i ELDERLY OR ~ FAMILY NAN DICAPP=D ~ (: O! l Ca i (1-2 persons/ ( Per50n sl I LARGE FAMILY (~ Or more persons) (o) (b) (<) ~ (d) I (e) A. NEW RENTAL UNITS I t t. S 8- 2 5 1 0 i 2 0 1 5 z 2. State A enc -Total (Sum of lines a and b) I I 3 a, Section 8 I a b. Other I s 3. Other Assisted New Rental Housing (Identifyl -Total 6 a• I 7 I b. I 6 d, Total (Sum o! lines 1, 2, and 3) 2 5 0 II 2 0 I 5 B. REHABILITATION OF RENTAL UNITS s T. Section 8-NUD 43 8 I 35 I 0 to 2. State Agency-Total (Sum of lines a and b) j j t t a, Section 8 I tz b. Other i3 3. Other Assisted Rehabilitation of Rental Housing (Identify) -Total I i t a a. i t s I b. i to i 4. Total (Sum o(lines I, 2, and 3; . 43 8 I 35 0 G EXISTING RENTAL UNITS: t7 1. $edion 8-HUD 5 24 88 3 tti 2. State A enc -Total (Sum of lines a and b) is a. Section 8 zo b. Other I zt 3. Other Assisted Existing Rental Housing (Identify). Total 22 a. I 23 b, I 2a 4. Total (Sum o(lines I,?, and 3) 115 24 88 D. REHABILITATION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVEHOMEOWNERS zs 1. CD Block Grants **SEE ATTACHMENT 4 5 26 Z Section 235 I z7• 3. Other Rehabilitotion Assistance to Homeowners or Prospective Homeowners (Identify) • Total '-e~ a, MHFA LOANS 115 6 105 2s b, MHFA GRANTS 30 7 21 ' 30 4. Total (Sum of lines 1, 2, and 3) 640 214 390 E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNER 3t 1. Section 235 3 0 2 1 3z 2. Other Identify) • Total 33 a NEFI HOM 8 0 5 3 3a b- 36 3. Total (Sam of lines 1 and 2) 11 0 7 4 36 F. ALL HOUSING ASSISTANCE GOALS (Sum o/ lines A4, Bs, C4, D3, and E3 ° 8 3 4 2 4 6 7 4 8 37 I PERCENT OF ALL HOUSEHOLDS TOO;a o 5.8 ' G. EXPLANATION OF PRIORITIES(At:aeh additional pages) -_. ~i IUD-: it J.~).i~-:;1 - U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT - ~} HOUSING ASSISTANCE PLAN TABLE IY -GENERAL LOCATIONS FOR PROPOSED LONER INCO!AE HOUSING L• NAME OF APPLICANT ~ 3. ~~ ORIGINAL CITY OF RICHFIELD ~ AMEN OM EN T, DATE: 2. APPLICATION/GRANT NUMBER a. PROGRAM YEAR 6 ~ I I DM:1978 To 1981 F : R A. IDENTIFY GENERAL LOCATIONS ON MAP IN THIS APPLICATION 1. New Constmchon: Cen~rs Tract Numhers -- 241,242,243,244,245,246,247,248.01,248.02,249.01,249.02,249.03 2: Rehabilitation: Census Tract °lumbers 241,242,243,244,245,246,247,248.01,248.02,249.01,249.02,249.03 8. EXPLANATION OF SELECTION OF GENERAL LOCATIONS L 'New Construction The location of new construction completed under the city's New Home Program will be done on a scattered site basis and will be dependent on where the city can acquire property on the open market. Twenty ~ units of new construction are being considered as part of 100-unit development in the vicinity of 65th Street and Lyndale Avenue in census tract 244. • 2 Rehabilitation Rehabilitation with CDBG funds will take place on a city-wide basis. Richfield is an inner ring fully developed suburb with older housing scattered throughout the city. Because of this and because low and moderate income people are scattered throughout the city, there is need for rehabilitation in all census tracts of the city. rUD-;on.il U:-r 3r i h *Current year CD Block Grant funded rehabilitation assistance goals are as follows: _ ,, Elderly Family Large Family Total TOTAL GRANTS 73 88 4 165 Incentive Grants to Low and Moderate Income 13 11 1 25 Grants to Low Income 2 2 1 5 Minor Property Improvement Grants to Low & Moderate Income 58 75 2 135 **Three year CD Block Grant funded rehabilitation assistance goals are as follows: TOTAL GRANTS Incentive Grants to Low & Moderate Income Grants to Low Income Safety Rehab Grants to Low & Moderate Income Elderly Family Large Family -Total 2Q1 264 30 495 31 33 3 75 6 6 3 15 164 225 24 405 ,) * ~~ f CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 58 Agenda March 13, 1978 ~`f P ~~d ~ s -~ The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Transfers to CETA Special Project Budgets Last November, the city council authorized the city manager to apply to Hennepin County for a special project funded through the Comprehensive .Employment Training Act. The special project for which we applied was an energy conservation project designed to provide for employment of 15 young people between the ages of 16 and 19. The project itself would consist of three major activ- ities: the first part is an educational phase to educate Richfield residents in ways to conserve energy; the second aspect of the project is a rehabilitation phase whereby the city CETA employees would assist low and moderate income people make improvements or modifications to their homes designed to save energy. The third part of this project consists of landscaping and park improvements to provide for energy savings. The city received word in early January, 1978 that this CETA project had been approved. However, it is necessary for the city council to approve a transfer of funds tp the special project account so that we may provide the city matching funds that are required under the CETA project. The landscaping and park improvement portion of the CETA energy conservation project includes several park areas and a number of different projects within those park areas. The city's share of the funding for this project will be used to provide supplies and. material necessary for implementing the activities. This aspect of the CETA. project provides shelter improvements at Madison, Jefferson, Sheridan and Washington Parks. Planting of trees and installation of wood work landscaping will be provided at New Fordtown Park. Play structure and benches will be con- structed and installed at Sheridan Park and adaptive-play appar- atus will be constructed and installed at Augsburg Park. The grant proposal approved by the county provides total funding for this project in the amount of $160,000. The city's share of the project is to be $5,610, all of which will be used ,A -r , Council Letter No. 58 -2- March 13,.1978 ." tovaard the park improvement and landscaping component of-the project. There are some unused appropriations in the two other city projects which might appropriately be used for providing the city matching share for the CETA special project. City Project No. 693., the city hall fire suppression sprinkler system, has an unused balance of $3,469. ,The remaining $2,141 matching funds required may be obtained from the park acquisition fund. Therefore, it is recommended that the city council approve a transfer of $3,469 from City Project No. 693 and a transfer of $2,'141 from the park acquisition fund to the CETA special project account. Respectfully submitted, G~ ~ . ~~~ f ~~ J~, Wayne S . Burggraaf f '~ 1/ City Manager WSB/eja cc: Finance Director Park and Recreation Director a3 CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Council Letter No. 57 Agenda March 13, 1978 Subject: Agreement with Richfield Swim Club for Use of Municipal Swimming Pool Facilities Each year, for the past several years, the city has entered into an agreement with the Richfield Swim Club providing for the club's use of city swimming pool facilities. The Richfield Swim Club has again requested such an agreement with the city for 1978. As in past years, the proposed agreement would provide for the Richfield Swim Club to host an AAU sanctioned class swim meet for two days at the outdoor Richfield municipal swimming pool. The proposed dates of the 1978 swim meet are Saturday, July 1, and Sunday, July 2, 1978. This agreement with the Richfield Swim Club provides that the city would close the pool to open swimm- ing on the two days of the swim club sponsored meet. The Richfield Park and Recreation Advisory Commission reviewed this proposed agreement at their February 14, 1978 meeting. It is the recommendation of the advisory commission and the Park and Recreation Director, in which I concur, that the city council auth- orize an agreement with the Richfield Swim Club providing for closing of the municipal pool on July 1 and July 2, 1978 to enable the Richfield Swim Club to host a competitive swimming event at the city pool on those dates. Respectfully submitted, Wayne S. Burggra f City Manager WSB/eja cc: Park and Recreation Director ~~ CITY OF RICHFIELD, MINNESOTA ,jam Office of City Manager Council Letter No. 56 Aggenda March 13, 1978 cll.-.,max-o! S -•~ 'I`he Honorable Mayor and- Members of the City Council City of Richfield ' Gentlemen: Subject: Recommendation for Denial of Taxicab Driver's License The March 13, 1978 city council agenda lists Garry Alan Mason as an applicant for a taxicab driver license. On the basis of background investigation by the Public Safety Department, we are recommending denial of this application. The applicant has had ten traffic violations since April, 1972. As a result of these convictions, his driver's license has been suspended on at least three occasions. In April, 1977, Mr. Mason's driver's license was suspended for a period of 120 days, and he was classified by the Minnesota Department of Public Safety as a "habitual violator." It is the opinion of the Public Safety Department that Mr. Mason's history of traffic violation convictions relate directly to the license for which he has applied. Therefore, it is recomm- ended that this license application be denied. Respectfully submitted, VU~~'~ Wayne S. Burggraaff City Manager WSB/eja cc: City Attorney Deputy City Clerk Public Safety Director s CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 55 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Agenda March 13, 1978 _~'~ ~- - i ,~~~ ~~ ~ -pf Subject: Ordinance Amendment Establishing 1978 Compensation For City Council, Second Reading At the January 9, 1978 city council meeting, the city council gave first reading approval to an ordinance amendment establishing council salaries at $4500 and the mayor's salary at $6000 per year. A copy of the ordinance amendment is attached for second reading con- sideration at the February 13, 1978 city council meeting. Respectfully submitted, ~~Nt~- VV ~ . Wayne S. Burggraaff City Manager WSB/eja . ~ AN ORDINANCE AMENDING ORDINANCE CODE SECTION 12.02 SUBDIVISION 1, ENTITLED "COMPENSATION OF MAYOR AND COUNCIL MEMBERS" s ~ GITY OF RICHFIELD DOES ORDAIN: .Ordinance Code 12.02, Subdivision 1, entitled, "Compensation of Mayor and.Council Members" is hereby amended to read as follows: ',Subdivision 1. Annaul Salary. The annual salary of the Mayor is [$5,670) 6 000 and the annual salary for each member of the council is [$4,221) 4 500 to be effective 30 days after its publication. Salaries of such officers shall be reviewed by December of each year." Passed by the City Council of the City of Richfield this 13th day of February, 1978. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk CITY OF RICHFIELD, MINNESOTA Office of City IVIanager~ Council Letter No. 54 Agenda March 13, 1978 The Honorable Mayor .and Members of the City Council City of Richfield Gentlemen: Subject: Presentation of MFOA Certificate of Conformance Mr. Lyle Haney, Minnesota Chairman of the National Municipal Finance Officers Association, has requested an opportunity to present the city council with an MFOA Certificate of Conformance for our 1976 Financial Statements. This certificate is the highest award a city may receive from the MFOA to recognize excellence in municipal financial reporting. This Presentation is scheduled for the March 13, 1978 city council meeting. Respectfully submitted, ~, Wayne S. Burggraaff City Manager WSB/eja cc: Finance Director