11-27-2018 Complete AgendaR EG U LAR C IT Y C O U N C IL MEET IN G
R IC H F IE L D MU N IC IPAL C E N TE R, C O U N C IL C H AMB E R S
N O VEMB E R 27, 2018
7:00 P M
IN TR O D U C TO RY P R O C E E D IN G S
C all to order
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
P ledge of A llegiance
A pproval of the minutes of the: (1) S pecial concurrent C ity C ouncil, Housing and Redevelopment A uthority, and
P lanning C ommission work session of November 13, 2018; (2) Regular C ity C ouncil meeting of November 13,
2018; (3) S pecial C ity C ouncil work session of November 16, 2018; and (4) S pecial C ity C ouncil meeting of November
17, 2018.
P R E S E N TATIO N S
1.P roclamation recognizing C ity Manager S teven L . D evich
2.Gordon Vizecky, P resident of Richfield Tourism P romotion B oard, Inc.
3.A nnual meeting with the C ivil S ervice C ommission
C O U N C IL D ISC U SSIO N
4.Hats Off to Hometown Hits
AG E N D A APPR O VAL
5.A pproval of the A genda
6.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A .C onsideration of the approval of the first reading of an ordinance amendment to the Richfield C ity C ode
A ppendix D (F ee S chedule) related to planning and zoning fees and schedule a public hearing and second
reading for D ecember 11, 2018.
S taff Report No. 210
7.C onsideration of items, if any, removed from C onsent C alendar
PR O P O S E D O R D IN AN C E S
8.C onsideration of the approval of the first reading of an ordinance rezoning properties on the north side of 66th
S treet at Queen Avenue as P lanned Multi-F amily Residential (P M R) and consideration of the approval of the first
reading of a transitory ordinance vacating Queen Avenue and a portion of Russell Avenue between 65th ½ S treet
and 66th S treet and schedule a public hearing and second reading for D ecember 11, 2018.
S taff Report No. 211
O T H E R B U S IN E S S
9.C onsideration of the appointment of A dministrative S ervices D irector/A ssistant C ity Manager P am D mytrenko
as Interim C ity Manager.
S taff Report No. 212
C IT Y MAN AG E R’S R E P O R T
10.C ity Manager's Report
C LAIMS AN D PAYR O L LS
11.C laims and P ayrolls
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
12.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special Concurrent City Council, Housing
and Redevelopment Authority and
Planning Commission Work Session
November 13, 2018
CALL TO ORDER
The work session was called to order by Mayor Elliott at 6:15 p.m. in the Bartholomew Room.
Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard
Present: and Simon Trautmann.
HRA Members Mary Supple, Chair; Erin Vrieze Daniels; Sue Sandahl; Pat Elliott; and
Present: Michael Howard.
Planning Commission Sean Hayford Oleary, Chair; Allysen Hoberg; Susan Rosenberg.
Members Present:
Planning Commission Bryan Pynn; Kathryn Quam; James Rudolph; and Daniel Kitzberger.
Absent:
Staff Present: Steven L. Devich, City Manager; John Stark, Community Development
Director; Julie Urban, Housing Manager; Kate Aitchison, Housing Specialist;
and Jared Voto, Executive Aide/Analyst.
Item #1
EMERSON LANE REDEVELOPMENT
Housing Specialist Aitchison presented on the history of the site. The Housing and
Redevelopment Authority (HRA) purchased the property in 2005, hired a design architect to sketch
out possibilities for the property, and in 2007 released an RFP for developers that received no
responses. She showed a video walkthrough of the property. She discussed internal opportunities for
the City’s use of the site and outside interests since summer of 2014 to summer of 2018. She
discussed a current development proposal by Endres Custom Homes for five homes with list price of
approximately $330-340,000. Lastly, she also discussed the financials of the property, including the
amount the HRA has spent thus far and a number of scenarios including: do nothing; sell as vacant
land; divide and sell; transfer to recreation services; development of one home; development of three
homes; and development of five homes.
Council Members, HRA Commissioners and Planning Commissioners asked questions of staff
about the sound wall, the roadway being public versus private, the number of proposed homes, what
is included in the development costs estimates, the annual cost and replacement costs of the public
roadway compared to the tax revenue from new homes, and sewer and water access to the property.
Mayor Elliott invited Dustin Endres, Endres Custom Homes, to the table to speak and answer
questions.
Special concurrent Council, HRA and Planning
Commission Work Session -2- November 13, 2018
Commissioner Sandahl asked Mr. Endres about the type of home.
Mr. Endres stated the homes would be 4 bedroom, 3 bath, and 2,145 square feet. He stated it
is a popular floor plan and built five of these homes in the north east of Richfield last summer. He
stated he has two people who have reserved lots if this proposal moves forward and four others who
are interested.
Mayor Elliott asked staff about the affordable housing plan and if it was applicable to this
proposal.
Housing Manager Urban outlined the affordable housing plan requires over a 3-year period the
City expects 20% to be affordable. She stated they would have to recalculate the numbers, and that
these would not be affordable, and staff would have to look into another area to ensure the 20% are
affordable. She mentioned that currently the City is at around 30% affordable, but these numbers
would need to be recalculated.
Commissioner Hoberg commented about including affordability into new developments and
not falling back on not including it because we are already at 30% affordable, and having the housing
plan incorporate affordable housing especially on the west side.
Mayor Elliott invited homeowners near the proposed development to speak.
Jody Powell, 6800 Emerson Lane, discussed their factors in purchasing their home being near
Wood Lake Nature Center and the vacant lot behind their home. She asked how they would be
compensated for the loss in value for their home.
Mayor Elliott responded he wasn’t certain there would be a loss in value.
John Stark responded that they have tracked this in larger projects and in other areas —
Sheridan and 76th St — and the values have risen. He stated they could look at the assessed value
of the homes near there.
Ms. Powell asked about the width of the road and the ability for emergency vehicles in the
area. She commented on changing the character of the neighborhood with five additional homes in a
space where there was previously one or none and asked about the timeline.
Housing Manager Urban responded that there is no timeline at this point, they are seeking
guidance from policy makers and mentioned if the proposal moved forward there would be a
neighborhood meeting before approvals were considered.
Jerri Scott, 6608 Emerson Ave S, shared her concern about placing five homes and the
increased traffic that would come into the street. She also was concerned about the height of these
home compared to the ramblers currently there and aske the height to be reduced.
Paul Zobeck, 6714 Emerson Ave S, asked about the proposed costs of purchasing the lot.
Housing Manager Urban responded that they estimated $60,000 per lot based on previous
values.
Mr. Zobeck asked if neighbors had the potential to purchase the lot outright. He commented
they purchased in 2009 and the driving force to purchase it was not having neighbors behind them
and he was more in favor of one home than five homes.
Special concurrent Council, HRA and Planning
Commission Work Session -3- November 13, 2018
April Pream, 6639 Emerson Ave S, commented on the quiet nature of the block and asked
about the look of the proposed homes.
Urban stated they are the same model but they would change the roof lines and colors and
would expect that from the builder.
Ms. Preem stated it would be helpful to see how the homes would actually look. She asked
about the annual costs of maintaining the property currently and commented on the range of property
values on the block and that any homes on the block above the price of the new homes might reduce
in their value and those below the price of the new homes might increase in value.
Mayor Elliott commented on the availability of homes in Richfield and the limited options of lots
for the HRA to purchase.
Urban asked the policymakers if there was an option they wanted staff to pursue.
Mayor Elliott did not see this project moving forward while he was on the Council and deferred
to the other Council Members.
Council Member Regan Gonzalez stated she did not feel comfortable with the five house
proposal.
Council Member Trautmann stated he shared questions about the property if the City is not
gaining revenue from the development or sale and taking on certain costs with the public road.
Planning Commission Chair Hayford Oleary stated it is worse if it is three houses than five
houses if it has to be a public road and considered if it was better to stay vacant, as it doesn’t seem
feasible with three homes.
Council Member Howard suggested to have another work session in 2019.
ADJOURNMENT
The work session was adjourned by unanimous consent at 7:00 p.m.
Date Approved: November 27, 2018
_____________________________
Pat Elliott
Mayor
_____________________________ ____________________________
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
CALL TO ORDER
The meeting was called to order by Mayor Elliott at 7:04 p.m. in the Council Chambers.
Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard;
Present: and Simon Trautmann.
Staff Present: Steven L. Devich, City Manager; Mary Tietjen, City Attorney; Pam Dmytrenko,
Administrative Services Director/Assistant City Manager; John Stark,
Community Development Director; Jay Henthorne, Chief of Police; Kristin
Asher, Public Works Director; Jim Topitzhofer, Recreation Services Director;
Karen Schragg, Wood Lake Nature Center Manager; Jack Broz, Transportation
Engineer; Julie Urban, Housing Manager; and Jared Voto, Executive
Aide/Analyst.
OPEN FORUM
Kathleen Balaban, 6526 Stevens Ave, discussed her reading of Council and commission
minutes, watching public meeting, and seeing a management style of negative response management
or management by negative response. She submitted her comments in writing to the Council.
PLEDGE OF ALLEGIANCE
Mayor Elliott led the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Howard, S/Garcia to approve the minutes of the: (1) Regular City Council meeting of
October 23, 2018; and (2) Special City Council work session of October 30, 2018.
Motion carried 5-0.
Item #1
ANNUAL MEETING WITH THE COMMUNITY SERVICES COMMISSION
Lisa Rudolph, Chair of the Community Services Commission, presented the annual report for
the Commission.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
November 13, 2018
Council Meeting Minutes -2- November 13, 2018
Item #2
ANNUAL MEETING WITH THE ARTS COMMISSION
Joyce Marie, Co-chair of the Arts Commission, presented the annual report for the
Commission.
Item #3
ORGANICS DROP-OFF SITE KICK-OFF
Recreation Services Director Topitzhofer, Wood Lake Nature Center Manager Schragg, and
GreenCorps Member Rachel Lindholm discussed the launch of drop-off organics in Richfield, with
collection sites at Wood Lake Nature Center and Hope Church. This project is funded by a grant
received from Hennepin County.
Item #4
PROCLAMATION: EDWINA GARCIA DAY IN THE CITY OF RICHFIELD AND
STATE OF MINNESOTA ON MONDAY, NOVEMBER 26, 2018
Mayor Elliott read the proclamations declaring Monday, November 26, 2018, as Edwina Garcia
Day in the City of Richfield and State of Minnesota.
Council Member Garcia thanked her Council colleagues, City Manager Devich, and the
citizens of Richfield for being a great Urban Hometown.
Council Member Regan Gonzalez read comments from her friends and colleagues
congratulating Council Member Garcia.
Mayor Elliott recessed the meeting for at 7:44 p.m. to allow Council Member Garcia to thank
members of the audience.
Mayor Elliott reconvened the meeting at 7:53 p.m.
Item #5
COUNCIL DISCUSSION
Hats Off to Hometown Hits
Mayor Elliott thanked Council Member Garcia for all her work.
Council Member Regan Gonzalez spoke regarding the reception for candidates for City
Manager on Friday, November 16 from 5:30 to 6:45 p.m. at Richfield City Hall; and thanked Council
Member Garcia for her mentorship.
Council Member Howard thanked Council Member Garcia and spoke about her humor,
mentorship, and sense of history and respect for the institution of government and service to it.
Council Member Trautmann thanked Council Member Garcia for all of her work and welcomed
their ability to continue working together; and thanked Recreation Services Director Topitzhofer for his
leadership and congratulated him on his retirement at the end of the year.
Council Meeting Minutes -3- November 13, 2018
Council Member Garcia thanked the Council for everything and promised to continue their
work.
Item #6
APPROVAL OF THE AGENDA
M/Howard, S/Trautmann to approve the agenda.
Motion carried 5-0.
Item #7
CONSENT CALENDAR
City Manager Devich presented the consent calendar.
A. Consideration of the approval of the Richfield Pedestrian Master Plan. (S.R. No. 193)
B. Consideration of the adoption of a resolution authorizing the purchase of two temporary
construction easements and one permanent right-of-way easement at 7601 18th Ave. S.
related to the 77th Street Underpass Project. (S.R. No. 194)
RESOLUTION NO. 11563
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO MAKE
PAYMENTS FOR THE PURCHASE OF TEMPORARY AND
PERMANENT RIGHT-OF-WAY CONSTRUCTION EASEMENTS AT
7601 18TH AVENUE SOUTH FOR CONSTRUCTION OF THE 77TH
STREET UNDERPASS PROJECT
This resolution appears as Resolution No. 11563.
C. Consideration of the adoption of a resolution authorizing a Master Partnership Contract
between the City of Richfield and Minnesota Department of Transportation (MnDOT). (S.R.
No. 195)
RESOLUTION NO. 11564
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ENTER
INTO A MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA
DEPARTMENT OF TRANSPORTATION
This resolution appears as Resolution No. 11564.
D. Consideration of the approval of setting a public hearing to be held on December 11, 2018, for
the consideration of the renewal of On-Sale Intoxicating and Sunday Liquor licenses for 2019
for El Tejaban Mexican Grill, LLC d/b/a El Tejaban Mexican Grill, Thompson's Fireside Pizza,
Inc. d/b/a Fireside Foundry, Frenchman’s Pub, Inc. d/b/a Frenchman’s, VPC Richfield Pizza,
LLC d/b/a Giordano's of Richfield, Wiltshire Restaurants, LLC d/b/a Houlihan’s Restaurant &
Bar, Paisan, Inc. d/b/a Khan’s Mongolian Barbeque, Lyn 65, LLC d/b/a Lyn 65 Kitchen & Bar,
Lyndale Smokehouse, LLC d/b/a Lyndale Smokehouse, Pizza Luce VII, Inc. d/b/a Pizza Luce,
Fred Babcock VFW Post 5555 d/b/a Four Nickels Food & Drink and Minneapolis-Richfield
American Legion Post 435. (S.R. No. 196)
E. Consideration of the approval of setting a public hearing to be held on December 11, 2018, for
the consideration of the renewal of Pawnbroker and Secondhand Goods Dealer licenses for
2019 for Metro Pawn and Gun, Inc. (S.R. No. 197)
Council Meeting Minutes -4- November 13, 2018
F. Consideration of the approval of setting a public hearing to be held on December 11, 2018, for
the consideration of the renewal of On-Sale Wine and On-Sale 3.2 Percent Malt Liquor
licenses for 2019 for Chipotle Mexican Grill of Colorado, LLC d/b/a Chipotle Mexican Grill,
Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoagies, Joy’s Pattaya Thai Restaurant, LLC
d/b/a Joy's Pattaya Thai Restaurant, LRFC, LLC d/b/a Local Roots Food & Coffee, Los
Sanchez Taqueria #2, LLC d/b/a Los Sanchez Taqueria, Minnesota Junior Hockey Group,
LLC d/b/a Minnesota Magicians (located in the Richfield Ice Arena), My Burger Operations,
LLC, d/b/a My Burger, Patrick's French Bakery, Inc. d/b/a Patrick’s Bakery & Café, Henry Thou
d/b/a Red Pepper Chinese Restaurant. (S.R. No. 198)
G. Consideration of the approval of the renewal of a contract with Chief's Towing, Inc., for Public
Safety towing services for December 1, 2018, through November 30, 2019. (S.R. No. 199)
H. Consideration of the adoption of a resolution to accept a grant of $3,114 from the Office of
Justice Programs for bullet proof vests. (S.R. No. 200)
RESOLUTION NO. 11565
RESOLUTION APPROVING THE GRANT WITH THE U.S.
DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS AND
RICHFIELD POLICE FOR BULLETPROOF VESTS
This resolution appears as Resolution No. 11565.
I. Consideration of approval of an Electronic Funds Transfer Policy. (S.R. No. 201)
J. Consideration of the approval of a Personal/Professional Service Agreement with Hennepin
County to implement a grant project to operate two organics drop-off sites, one at Wood Lake
Nature Center and another in partnership with Hope Church. (S.R. No. 202)
K. Consideration of the approval of an agreement with Hope Presbyterian Church to operate an
organics drop-off site on Church premises at 7132 Portland Avenue for a two-year period.
(S.R. No. 203)
L. Consideration for the adoption of a resolution designating polling places for 2019. (S.R. No.
204
RESOLUTION NO. 11566
RESOLUTION DESIGNATING POLLING PLACES FOR 2019
This resolution appears as Resolution No. 11566.
M/Elliott, S/Trautmann to approve the consent calendar.
Motion carried 5-0.
Item #8
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #9
CONSIDERATION OF THE ADOPTION OF A RESOLUTION GRANTING A
SUBDIVISION WAIVER, ALLOWING THE DIVISION OF 6933 OLIVER AVENUE
INTO THREE LOTS. (S.R. NO. 205)
Council Member Trautmann presented Staff Report No. 205.
Council Meeting Minutes -5- November 13, 2018
Mayor Elliott invited members of the audience who filled out open forum cards to speak on the
item.
Michelle Waller, 6925 Oliver Ave S, spoke regarding her opposition to the subdivision waiver
and development and asked for the city to consider two lots, not three.
Steve McPherson, 6805 Oliver Ave S, spoke regarding his opposition to the subdivision waiver
and development and stated two homes would be sufficient.
Austin DaRoza, 6945 Oliver Ave S, spoke regarding his household’s opposition to the
subdivision waiver and development of three homes.
Ellen Lees, 6932 Oliver Ave S, spoke regarding her opposition to the subdivision waiver and
development, stating that three homes are too many for the area and added there are drainage issues
in the area.
Dave Cole, 6912 Oliver Ave S, spoke regarding his opposition to the subdivision waiver and
development of three homes on the lot.
Mike Smith, 6928 Oliver Ave S, spoke regarding his opposition to the subdivision waiver,
development, and removal of trees from the lot.
Amber Crogan, 6921 Oliver Ave S, spoke regarding her opposition to the subdivision waiver
and development.
Kyle Peterson, 6908 Oliver Ave, spoke regarding his opposition of the subdivision waiver and
development.
Dustin Endres, Endres Custom Homes and applicant, spoke in response to the neighbor’s
opposition to the subdivision waiver and development of three homes on the property.
Council Member Trautmann stated that it is important to not set precedents on lot widths and
that there are very few places in Richfield that can build step-up housing, and this is an opportunity for
that. He discussed keeping consistency in the neighborhood and stated his support for two lots, as
opposed the three, on the property.
Council Member Howard thanked neighbors for sharing their concerns and stated this is a
challenge of balancing our current housing stock and building more move-up housing. He asked staff
if there had been drainage issues on other developments.
Assistant Community Development Director Poelhman responded that staff reviews and
approves elevations and impervious space and ensures water flows where it is supposed to. If there
are drainage issues after homes are built those are addressed.
Council Member Howard asked about lot sizes on this block and examples of lots, the same
width of the proposed lots, around the city.
Community Development Director Stark responded that this block has 18 properties, excluding
the subject property, and the majority is 52 feet or less. He discussed the reasoning for staff’s
recommendation and that the lot sizes throughout the city vary greatly.
Council Member Howard discussed his support of the motion and in saw it in conformance
with the City’s goals.
Council Meeting Minutes -6- November 13, 2018
Council Member Regan Gonzalez thanked the neighborhood for sharing their concerns. She
stated considering the goals of the City and the opportunities to increase housing diversity in the City,
she favored the motion.
Council Member Garcia stated her support.
Mayor Elliott stated he knows the neighborhood and the neighbors. He discussed a house in
the nearby built by Mr. Endres and the size of the home that can be built on a lot. He stated he would
abstain from voting.
Council Member Trautmann made a motion to not adopt a resolution granting a subdivision
waiver for 6933 Oliver Avenue. This motion was not seconded and Council Member Trautmann
withdrew the motion.
M/Trautmann, S/Regan Gonzalez to adopt a resolution granting a subdivision waiver for 6933
Oliver Avenue.
RESOLUTION NO. 11567
RESOLUTION AUTHORIZING A SUBDIVISION WAIVER FOR 6933
OLIVER AVENUE
Motion carried 3-1. Council Member Trautmann opposed and Mayor Elliot abstained. This
resolution appears as Resolution No. 11567.
Item #10
CONSIDERATION OF THE ADOPTION OF A RESOLUTION APPROVING A
SUBMITTAL OF THE RICHFIELD 2040 COMPREHENSIVE PLAN TO THE
METROPOLITAN COUNCIL. (S.R. NO. 206)
Council Member Howard presented Staff Report No. 206.
Lance Bernard, Project Manager with HKGi, presented on the comprehensive plan
requirements, the planning process, highlighted key chapters of the comprehensive plan, and on-
going topics to monitor.
Assistant Community Development Director Poehlman stated there was a map of the 2030
plan and the proposed 2040 plan that shows how few properties changed land use designations. She
stated a lot of the changes relate to reducing categories and aligning districts to current status. Two
policy changes are the Chamberlain project and north on 16th Avenue were guided as regional and
guided to medium density housing.
Council Member Howard invited members of the public to look at the comprehensive plan and
read the vision statement.
Mayor and Council Members thanked the community and staff for their work on the
comprehensive plan.
M/Howard, S/Garcia to adopt a resolution approving a submittal of the Richfield 2040
Comprehensive Plan to the Metropolitan Council.
Council Meeting Minutes -7- November 13, 2018
RESOLUTION NO. 11568
RESOLUTION APPROVING A SUBMITTAL OF THE RICHFIELD 2040
COMPREHENSIVE PLAN TO THE METROPOLITAN COUNCIL
Motion carried 5-0. This resolution appears as Resolution No. 11568.
Item #11
CONSIDERATION OF THE ADOPTION OF A RESOLUTION INCREASING THE
RICHFIELD TOURISM PROMOTION BOARD (RTPB) FROM FIVE TO SEVEN
DIRECTOR POSITIONS AND AUTHORIZING THE RTPB AND CITY STAFF TO
MAKE RECOMMENDATIONS TO THE COUNCIL FOR FUTURE
APPOINTMENTS TO THE BOARD. (S. R. NO. 207)
This item was been removed.
Council Member Trautmann discussed the purpose of the Richfield Tourism Promotion Board
(RTPB) and stated they may be adding additional board members and Council may have an
opportunity to appoint board members similar to other appointments made by the Council.
Item #12
CONSIDERATION OF THE APPROVAL OF A CONTRACT WITH
STONEBROOKE ENGINEERING, INC. FOR DESIGN ENGINEERING OF THE
65TH STREET RECONSTRUCTION PROJECT BETWEEN GRAND AVENUE
AND NICOLLET AVENUE, NOT TO EXCEED $348,646 AND ADOPTION OF A
RESOLUTION FOR REIMBURSEMENT OF CERTAIN EXPENDITURES FROM
THE PROCEEDS OF STREET RECONSTRUCTION BONDS TO BE ISSUED BY
THE CITY FOR THE 65TH STREET RECONSTRUCTION PROJECT. (S. R. NO.
208)
Council Member Garcia presented Staff Report No. 208.
Public Works Director Asher discussed the project and stated the project has been shortened
to Grand Avenue to Nicollet Avenue, to reduce the bonding need and also being aware of possible
private development at the HUB in 2020.
Council Member Trautmann asked about the 2020 timeline and the conversations with the
owners of the HUB.
Community Development Director Stark stated the City has had continuing conversations with
the owners of the property. He stated the management has stated the HUB is a priority. There are
some challenges with long-term leases to buy or work around. He stated it could be a two phase
project with the western half completed first. The property owners would like to engage the community
in spring of 2019.
M/Garcia, S/Howard to approve a contract with Stonebrooke Engineering, Inc. for design
engineering of the 65th Street Reconstruction Project between Grand Avenue and Nicollet Avenue,
not to exceed $348,646 and adopt a resolution for reimbursement of certain expenditures from the
proceeds of street reconstruction bonds to be issued by the City for the 65th Street Reconstruction
Project.
Council Meeting Minutes -8- November 13, 2018
RESOLUTION NO. 11570
RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF
RICHFIELD TO REIMBURSE CERTAIN EXPENDITURES FROM THE
PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WITH RESPECT
TO THE 65TH STREET RECONSTRUCTION PROJECT
Motion carried 5-0. This resolution appears as Resolution No. 11570.
Item #13
CONSIDERATION OF THE ADOPTION OF A RESOLUTION DETERMINING THE
RESULTS OF THE CITY GENERAL ELECTION ON TUESDAY, NOVEMBER 6,
2018. (S. R. NO. 209)
Council Member Regan Gonzalez presented Staff Report No. 209.
Council Members congratulated the Mayor-elect and Council Member-elect.
M/Regan Gonzalez, S/Elliott to adopt a resolution determining the results of the City General
Election on Tuesday, November 6, 2018.
RESOLUTION NO. 11571
RESOLUTION DETERMINING RESULTS OF THE GENERAL
ELECTION OF THE CITY OF RICHFIELD HELD ON TUESDAY,
NOVEMBER 6, 2018
Motion carried 5-0. This resolution appears as Resolution No. 11571.
Item #14
CITY MANAGER’S REPORT
City Manager Devich asked the Council to consider cancellation of the second meeting in
December.
M/Elliott, S/Garcia to cancel the City Council meeting of December 25, 2018.
Motion carried 5-0.
Item #15
CLAIMS AND PAYROLLS
M/Garcia, S/Elliott that the following claims and payrolls be approved:
U.S. Bank 11/13/18
A/P Checks: 272446 - 272893 $ 2,385,741.80
Payroll: 140632 - 140962 ; 42873 618,409.54
TOTAL $ 3,004,151.34
Motion carried 5-0.
Council Meeting Minutes -9- November 13, 2018
OPEN FORUM
None.
Item #16
ADJOURNMENT
The meeting was adjourned by unanimous consent at 9:33 p.m.
Date Approved: November 27, 2018
Pat Elliott
Mayor
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
November 16, 2018
CALL TO ORDER
The work session was called to order by Mayor Elliott at 5:30 p.m. in the Richfield Municipal Center.
Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard
Present: and Simon Trautmann.
Item #1
PUBLIC RECEPTION TO MEET FINALISTS FOR RICHFIELD CITY MANAGER
Finalists for Richfield City Manager met and talked with residents in attendance.
ADJOURNMENT
The work session was adjourned by unanimous consent at 6:45 p.m.
Date Approved: November 27, 2018
_____________________________
Pat Elliott
Mayor
_____________________________ ____________________________
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Meeting
November 17, 2018
CALL TO ORDER
The meeting was called to order by Mayor Elliott at 8:00 a.m. in the Municipal Center.
Council Members Pat Elliott, Mayor; Maria Regan Gonzalez; Edwina Garcia; Michael Howard
Present: and Simon Trautmann.
Staff Present: Bill Fillmore, Liquor Operations Director; Wayne Kewitsch, Fire Chief; Jay
Henthorne, Police Chief; Kristin Asher, Public Works Director; Chris Regis,
Finance Director; Melissa Poehlman, Assistant Community Development
Director; Elizabeth VanHoose, City Clerk; Kris Weiby, Facilities Manager; and
Jared Voto, Executive Aide/Analyst.
Others Present: Richard Fursman and Irina Fursman of HueLife.
Item #1
SPECIAL MEETING ITEMS
INTERVIEWING FINALISTS FOR RICHFIELD CITY MANAGER AND
DISCUSSION AND SELECTION
The City Council interviewed each finalist for Richfield City Manager:
John Stark
Katie Rodriguez
Pam Dmytrenko
Manny Toribio
Following completion of interviews, the City Council and staff discussed each candidate. The
City Council voted unanimously to offer the positon to Katie Rodriguez and directed Richard Fursman
to initiate contract negotiations.
Item #2
ADJOURNMENT
The meeting was adjourned by unanimous consent at 3:02 p.m.
Date Approved: November 27, 2018
_____________________________
Pat Elliott
Mayor
_____________________________ ____________________________
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #6.A.
STAFF RE P ORT NO. 210
CIT Y COUNCIL ME E T ING
11/27/2018
RE P O RT P RE PA RE D B Y: Melissa P oehlman, A sst. C ommunity D evelopment D irector
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
11/19/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
11/20/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the first reading of an ordinance amendment to the Richfield City
Code Appendix D (Fee Schedule) related to planning and zoning fees and schedule a public hearing
and second reading for December 11, 2018.
E X E C UT IV E S UM M ARY:
City staff conducts an annual review to determine whether its fees for permits and services are appropriate.
Among other criteria, the intent of the review is to determine whether the costs of issuance for fees and
permits reflect the staff time and costs related to performing the services associated with those fees. At the
same time, staff tries to ensure that costs for City services are in line with our peer communities and are not
excessive or onerous.
Fees related to building permits, zoning, and other land use permits are established by Appendix D of the
City's Code. Staff is recommending the following changes to the fees and permits included in this section.
Building and Related Permits: Staff is proposing increasing the minimum fee for permits from $35 to $40.
Currently the City does not have a specific electrical permit fee for solar photovoltaic systems. Staff is
proposing a fee table that is used by the Minnesota Department of Labor for State electrical permits based on
the size of the proposed system.
Planning & Zoning Fees: Fees for complex land use applications have not been raised since at least 2005.
Staff has proposed to increase both minimum and maximum fees to better align with the costs related to the
processing of these applications. Minimum fees for planned unit development applications have been
increased from $500 to $1,000 and maximum from $3,500 to $5,000. The sliding fee scale will remain, thus
larger projects that require more staff time will continue to pay more than than smaller, simpler projects.
Variance fees have been adjusted as well; better-reflecting actual staff time and costs. Residential variance
application fees have been increased from $250 to $350 and non-residential from $450 to $500. Additional
minor adjustments have been made and are reflected in the proposed ordinance amendment.
RE C O M M E ND E D AC T I O N:
By motion: Approve a first reading of an ordinance amendment to Richfield City Code Appendix D (Fee
Schedule) related to planning and zoning fees and schedule a public hearing and second reading for
December 11, 2018.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
W hile fees are reviewed annually, it has been over a decade since significant changes to
Planning & Zoning fees have been made.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
State Statutes require municipal fees and permits to be determined in accordance with actual staff
time and costs that are incurred in providing related services.
City staff has determined that the fees in question should be modified in order to better reflect
actual time and costs incurred.
C.C R IT IC AL T IMIN G IS S U E S:
I f approved, a second reading and public hearing related to this ordinance amendment would
occur on December 11, 2018.
D.F IN AN C IAL IMPAC T:
City staff has determined that current fees for some applications are insufficient to cover the costs
related to processing those applications.
Staff also reviews similar fees in our "peer communities" to ensure that Richfield's fees are not
onerous or excessive. W ith the proposed changes, Richfield's fees remain in line with these peer
communities.
E.L E GAL C ON S ID E R AT ION:
Notice of the public hearing shall be published in the Sun Current, as required.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Approval of the first reading of the ordinance with changes.
Reject the proposed ordinance.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Ordinance Ordinance
BILL NO.
TRANSITORY ORDINANCE NO.
AN ORDINANCE AMENDING APPENDIX D
TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE
FOR CERTAIN PERMITS AND APPLICATIONS
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Background
1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City
Council, including those adopted by resolution and those adopted by Ordinance.
1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by Ordinance. The
City Council has previously established certain fees by Transitory Ordinance No. 19.03. The
City Council has established other fees by resolution, which resolution is also part of Appendix
D.
1.03 The City Council has determined the need to update the schedule of fees under Transitor y
Ordinance No. 19.03.
Section 2. Fee Schedule Adopted
2.01 The fees set forth in the attached Exhibit A are hereby adopted by Ordinance.
2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by Ordinance. Any
fees established by resolution, other than those adopted at Section 2.01 of this Ordinance,
may be amended from time to time by resolution of the City Council.
Section 3. Effective date; codification.
3.01 This Ordinance is effective in accordance with Section 3.09 of the City Charter.
3.02 A copy of this Ordinance shall be included in Appendix D to the Richfield City Code,
immediately prior to the resolution establishing fees.
3.03 This Ordinance supersedes Transitory Ordinance No. 19.03.
Adopted by the City Council of the City of Richfield, Minnesota this ___ day of ____
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
EXHIBIT A
CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES
A. Investigation Fees: Work without a Permit:
Investigation. Whenever any work for which a permit is required by this code has been commenced without first
obtaining said permit, a special investigation shall be made before a permit may be issued for such work.
Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or
subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this code. The
minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such
investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any
penalty prescribed by law.
B. Permit fee refunds:
The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has
been done under a permit issued in accordance with this code.
The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an
application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing
is done.
The building official shall not authorize refunding of any fee paid except on written application filed by the original
permitted not later than 180 days after the date of fee payment.
Type of
Permit or
License
Section
Requiring
Description Fee
(a) Inspections outside of
normal business hours
(minimum charge - two
hours)
$60.00 per hour
(b) Reinspection fees
(minimum charge $35.00)
$60.00per hour
(c) Inspections for which no
fee is specifically indicated
(minimum charge - one-half
hour)
$60.00 per hour
(d) Additional plan review
required by changes,
additions or revision to plans
(minimum charge two hours)
$60.00 per hour
(e) Fee to reissue building
inspection record card
$35.00
*Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead,
equipment, hourly wages and fringe benefits of the employee involved.
(1)
Building
Permits
400.03—
400.09
$1 to $500
(includes one
inspection)
$35.00$40.00
Each additional
inspection
$35.00$40.00
$501 to $2,000 $26.25 for the first $500 plus $3.50 each additional $100, or fraction thereof,
to and including $2,000 with a minimum fee of $35.00 $40.00.
$2,001 to $25,000 $77.25 for the first $2,000 plus $15.50 for each additional $1,000, or fraction
thereof, to and including $25,000.
$25,001 to
$50,000
$436.50 for the first $25,000 plus $11.25 for each additional $1,000, or
fraction thereof, to and including $50,000.
$50,001 to
$100,000
$716.75 for the first $50,000 plus $7.75 for each additional $1,000, or fraction
thereof, to and including $100,000.
$100,001 to
$500,000
$1,106.25 for the first $100,000 plus $6.25 for each additional $1,000, or
fraction thereof, to and including $500,000.
$500,001 to
$1,000,000
$3,599.25 for the first $500,000 plus $5.25 for each additional $1,000, or
fraction thereof, to and including $1,000,000.
1,000,001 and up $6,242.50 for the first $1,000,000 plus $4.25 for each additional $1,000, or
fraction thereof.
(2)
Driveway,
Parking
Area
Permits
515.05 (no permit fee for
sidewalks)
$35.00 $40.00
(3)
Swimming
420.00 Permanent or
portable pools are
based on building
permit fees with a
minimum of
$35.00 $40.00
(4) Plan
Review Fee
400.03—
400.09
35% of building permit fee for one and two family dwelling and basement remodels
65% of building permit fee for all other building permits, except no fee for the following:
(a) Existing single family dwelling minor nonstructural alterations.
(b) Single and two family dwelling repairs and maintenance work.
(c) Commercial and industrial repair and maintenance work not exceeding $1,000 or where
plans are not required.
Plan review
fee for
similar
buildings
Maximum 25% of permit fee based on Minnesota State Building Code 1300.0160
(5)
Contractors
License
Verification
Fee
Charged once each time a
contractor applies for
permit(s)
$5.00
(6)
Moving-
Buildings
845 Moving Permit Fee $50.00
(7)
Structure
Demolition
400.00—
400.09
(a) Commercial Demolition
cost as per Building Permit
Schedule with a minimum of
$50.00
(b) Dwelling
One or two story
Residential - Garage and
lesser structure
$50.00
$35.00$40.00
(8)
Plumbing
Permit
400.03—
400.09
Residential
Minimum Fee 2% of Total
Job cost with a minimum of
(includes one inspection)
$35.00$40.00
Each additional inspection $35.00$40.00
(9)
Plumbing
Permit
400.03—
400.09
Commercial/Industrial/Multi-
family Based on Total Job
cost
2% of Estimated Job cost
with a minimum of(includes
one inspection)
$45.00
Each additional inspection $35.00$40.00
(10)
Electrical
Permit
400.03—
400.09
Residential
(a) Minimum Fee which
includes one inspection
$35.00$40.00
(b) Each additional
Inspection
$35.00$40.00
(c) Complete Wiring Fee:
Single Family Dwelling and
each dwelling unit of a two
family dwelling and includes
not more than three
inspections.
$150.00$165.00
(d) New Service - up to 200
amps
$55.00$100.00
(e) Temporary Service - (for
construction
$45.00
(f) Sub Panel $55.00
(g) Installation, addition
alteration, or repair of each
circuit or feeder
$8.00
(h) Swimming pool or
exterior hot tub
$55.00
(11)
Electrical
Permit
Commercial
400.03—
400.09
Commercial, Industrial and
multiple dwellings(more
than two units) and
Technology systems:
Minimum Fee which includes
one inspection
$45.00
Each additional inspection $35.00$40.00
(a) Based on total job cost
- 2% of estimated job
cost with a minimum of
- Over $50,000 - Fee/
$1,000.00
plus 1% of cost over
$50,000.00
$45.00
(b) Traffic Signals: Per
Intersection
$185.00
(c) Fire Alarm: Based on
¾% of cost of electrical job to
customer with a minimum of
$45.00
(d) Carnivals, festivals and
similar events plus $35.00 for
each service on generator
$110.00
(12)
Electrical
Permit Sign
400.03—
400.09
Based on 2% of cost of
electrical job to customer
with a minimum of (separate
electrical permit required for
signs
$45.00
(13) Solar
Photovoltaic
System
Rating*
0 – 5,000 watts $60.00
5,001 – 10,000 watts $100.00
10,001 – 20,000 watts $150.00
20,001 – 30,000 watts $200.00
30,001 – 40,000 watts $250.00
40,001 and over $250 and $10 for each additional watts over 40,000 watts
(14) Residential
Heating,
Ventilating, Air
Conditioning and
Refrigeration
400.03—
400.09
Central Systems and Additions, Alterations and Repairs
1½% estimated cost with a minimum of (Includes one inspection)
$35.00$40.00
Each additional inspection $35.00$40.00
Commercial
Heating,
Ventilating, Air
Conditioning and
Refrigeration
Central Systems and Additions, Alterations and Repairs1½% estimated
cost with a minimum of
$45.00
(15) Sign
Installation
415.01—
415.11
(a) Temporary sign permit
(b) Permanent sign (any size)
Building permit is required for sign support structures Fees based on
building permit fee schedule
$35.00$40.00
$100.00
(16) Temporary
Certificate of
Occupancy
400 A temporary Certificate of Occupancy may be issued before completion
of the entire work covered by the permit, provided the Chief Building
Official deems that the building is safe to occupy
$200.00
Plus a letter
of credit or
cash escrow
equal to
125% of
remaining
City Code
requirements
ZONING, LAND USE AND RELATED CHARGES
Type of Permit or License Section
Requiring
Description Fee
(1) Planned Unit
Development
542 (a) $500$1000 plus $5/$1,000 of project value
(construction cost) up to a maximum fee of
$3,500 $5,000
(b) Major PUD Plan Amendment - $500$1,000 plus
$5/$1,000 of project value (construction cost) up to a
maximum fee of
$3,500$5000
(c) Minor PUD Plan Amendment $350.00
$400.00
(2) Site Plan Review 547 (a) $500 plus $.50$5/$1,000 of project value (construction
cost) to a maximum fee of
$3,500.00
(b) Major amendment - $500 plus $.50$5/$1,000 of project
value (construction cost) to a maximum fee of
$3,500
(c) Minor amendment $350.00
(3) Variance 547 Residential $250.00$350.00
Non Residential $450.00$500.00
Variance Appeal Residential and Non Residential $150.00$350.00
(4) Conditional Use
Permit
547 (a) $500 + $.50$5/$1,000 of project value (construction
cost) up to a maximum fee of
$3,500.00
(b) Major amendment - $500 + $.50$5/$1,000 of project
value (construction cost) up to a maximum fee of
$3,500
(c) Minor amendment $350.00
(5) Interim Use Permit 547 $500 plus $100/year monitoring fee up to a maximum fee
of
$1,000
(6) *Zoning District or
Code Text Change
547 $600.00$1,000
(7) *Subdivision Approval 500.01—
500.05
$500.00
Subdivision Waiver 500.05-
Subd. 2
$350.00
(8) Street/Easement
Vacation
820/State
Statute
$500.00
(9) Appeal to Board of
Adj. & Appeals
547 $350.00
(10) Special Request to
City Council
$350.00
(11) Zoning Compliance
Letter
$50.00
(12) Comprehensive Plan
Amend.
$600.00$1,000
(13) Plats 500 Preliminary Plat $500.00
Final Plat $250.00
(14) Sketch Plan Review $250.00$350.00
(15) Extension Extension of a Land Use Approval (rezoning, site plan
approval, conditional use permit, variance, etc.) beyond its
original approval period
$125.00$250.00
(16) Escrow Administration
Fee
$50.00
*Any additional expenses incurred by the City in the course of processing a request will be charged to the applicant.
FIRE SERVICES FEES
Type of Permit or License Section
Requiring
Description Fee
(6) Fire Extinguishing System
Permit
Based on Building Permit fee schedule with a
minimum of:
Plan review fee: 65% of building permit fee, except no
fee for the following:
(a) no charge for valuation of $1,000 or less
$50.00
(7) Fire Alarm Systems Based on Building Permit fee schedule with a
minimum of:
Plan review fee: 65% of building permit fee, except no
fee for the following:(a) no charge for valuation of
$1,000 or less
$50.00
(8) Flammable or Combustible
Liquid or Gas Storage Tanks and
Piping
Tanks (installation or modification $150.00
Installation or alteration of piping
Each unit or dispenser
$50.00
Underground Tank Removal $100.00/Tank
MISCELLANEOUS FEES
Type of Permit or License Section
Requiring
Description Fee
(3) Antenna Commercial Wireless
Telecommunication Service(CWTS)
425 & 544 (a) CWTS antenna permit application fee $100.00
(b) Antenna permit fee for additional antennas added to
an existing antenna location or replacement of existing
antennas at a location
$35.00
AGENDA SECTION:PROPOSED
ORDINANCES
AGENDA ITEM #8.
STAFF RE P ORT NO. 211
CIT Y COUNCIL ME E T ING
11/27/2018
RE P O RT P RE PA RE D B Y: Matt B rillhart, A ssociate P lanner
D E PA RTME NT D IRE C TO R
RE V IE W:
John S tark, C ommunity D evelopment D irector & Melissa P oehlman, A ss't
C ommunity D evelopment D irector
11/20/2018
O THE R D E PA RTM E NT
RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
11/20/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the first reading of an ordinance rezoning properties on the north side
of 66th Street at Queen Avenue as Planned Multi-Family Residential (P MR) and consideration of the
approval of the first reading of a transitory ordinance vacating Queen Avenue and a portion of Russell
Avenue between 65th ½ Street and 66th Street and schedule a public hearing and second reading for
December 11, 2018.
E X E C UT IV E S UM M ARY:
Broadway I nvestors, LLC (Developer) has submitted an application for a planned unit development of a four-
story, 179-unit apartment building on the north side of 66th Street, between Queen and Russell Avenues. This
site has been designated for high-density housing for many years, dating back to the 1982 Comprehensive
Plan. Of the seven properties that make up the development site, three are currently zoned High-Density
Residential (MR-3) and four are zoned Single Family Residential (R). The proposed zoning change to
Planned Multifamily Residential will allow for flexibility in administering specific requirements of the Zoning
Code, in exchange for superior design and a project that meets the needs of the growing community.
I n conjunction with the planned unit development application, the Developer is also requesting to vacate
Queen Avenue between 65th 1/2 Street and 66th Street. I n exchange for vacating Queen Avenue through the
site, the Developer would extend Russell Avenue approximately 200 feet to the south, intersecting 66th Street.
This change in roadway alignments would allow a development on the combined site to move forward, while
maintaining local traffic circulation via the Russell Avenue extension. I f the proposed development is approved,
there would be no public need for this segment of Queen Avenue to remain. The proposed roadway changes
have been reviewed by Richfield Public Works and Hennepin County Public W orks.
The Planning Commission held a public hearing for the proposed development on November 26. At the time
of writing this report, the public hearing had not yet taken place. A summary of the hearing and the Planning
Commission's recommendation will be provided at the Council meeting.
This first reading of rezoning is an administrative requirement and does not obligate the Council to approve
the ordinance upon second reading; nor does it obligate the Council to approve the specific development
plans. Second readings and final development plans will be considered by the Council on December 11,
2018.
RE C O M M E ND E D AC T I O N:
By motion:
1. Approve a first reading of an ordinance that ame nds Richfield Zoning Code Appendix I
to change the zoning designation of Blocks 2 and 3, Harry Tickner's Subdivision of Lot
15, Richfie ld Gardens from High-Density Re sidential (MR-3) and Single Family
Reside ntial (R) to Planne d Multi-Family Reside ntial (PMR).
2. Approve a first reading of a transitory ordinance vacating Que en Av enue and a portion
of Russe ll Av enue betwee n 65th ½ Stree t and 66th Stree t, and schedule a public
he aring and second reading for De cembe r 11, 2018
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
Since 1982 or earlier, the City's Comprehensive Plan has called for higher density housing in this
area, which would serve as a buffer between commercial uses on Penn Avenue and 66th Street
and single-family homes to the west. Subsequent updates of the Comprehensive Plan in 1997,
2008, and 2018 have maintained that high density designation in this area.
Nearby blocks of Queen Avenue to the north and south of this site (64th Street to 67th Street)
have included apartment buildings since the 1960s.
I n the fall of 2017, the Developer contacted City staff to discuss a multi-family development
proposal on this property. The Developer again contacted staff in summer of 2018, and
preliminary development concepts were shared with the City Council and Planning Commission at
a W ork Session on August 20.
The Developer held neighborhood open house meetings on September 8 and November 3.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Comprehensive Plan and Zoning District Designations
The Comprehensive Plan is an expression of the community's vision for the future. This site has been
guided for high-density housing for many years, dating back to the 1982 Comprehensive Plan. Of the
seven properties that make up the site, three are currently zoned High-Density Residential (MR-3) and
four are currently zoned Single Family Residential. The proposed zoning change to Planned Multifamily
Residential will allow for flexibility in administering specific requirements of the Zoning Code, in exchange
for superior design and a project that meets the needs of the community. T his first reading is an
administrative requirement and does not obligate the Council to approve the ordinance upon
second reading.
Roadway Vacation
The Council may by ordinance vacate a street, alley, public grounds, or a part thereof, on its own
motion or upon the petition of the owners half of the land abutting the street, alley, public grounds,
or part thereof to be vacated. No vacation may be made unless it appears in the interest of the
public to do so.
The Developer will be responsible for the relocation of all utilities within and above the existing
right-of-way. W hen re-platting the property, the Developer must dedicate utility and drainage
easements as necessary. All new utilities must be underground. The proposed street vacation will
not become effective until the City Council approves a Final Plat application, which will dedicate
the right-of-way necessary for the Russell Avenue extension.
C.C R IT IC AL T IMIN G IS S U E S:
60-DAY R U LE: T he 60-day clock started when a complete application was received on
November 13, 2018. A decision is required by January 12, 2019 or the Council must notify
the applicant that it is extending the deadline (up to a maximum of 60 additional days or
120 days total) for issuing a decision.
A second reading of the proposed ordinances is scheduled for December 11, 2018, alongside
consideration of other required land use applications.
D.F IN AN C IAL IMPAC T:
The required application fees have been paid.
E.L E GAL C ON S ID E R AT ION:
A public hearing was held before the Planning Commission on November 26. Notice of the public
hearing was mailed to properties within 500 feet of the proposed development and published in the
Sun Current newspaper.
At the time of writing this report, the public hearing had not yet taken place. A summary of the
hearing and the Planning Commission's recommendation will be provided at the Council meeting.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Deny a first reading, finding that the rezoning and roadway vacation would not be in the public interest.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Representatives of Broadway I nvestors, L L C
AT TAC H ME N T S:
D escription Type
Ordinance - Rezoning properties 66th-Queen Ordinance
Ordinance - Queen Ave RO W Vacation Ordinance
ROW Vacation E xhibit E xhibit
P lanning & Zoning Maps E xhibit
D eveloper narrative B ackup Material
S ite plans & F loor plans B ackup Material
Rendering & elevations B ackup Material
ORDINANCE NO. ______
AN ORDINANCE RELATING TO ZONING;
AMENDING APPENDIX I TO THE RICHFIELD CITY
CODE BY REZONING LAND NORTH OF
66TH STREET AT QUEEN AVENUE
AS PLANNED MULTI-FAMILY RESIDENTIAL
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Section 9 of Appendix 1 of the Richfield Zoning Code is amended to
add a new Paragraph 10 to read as follows:
(10) M-2 (NE corner, 66th and Russell) Blocks 2-3, Harry Tickner's
Subdivision of Lot 15, Richfield Gardens. Also, that part of Lot 1,
Block 1, Richfield Gardens 2nd Addition, described as lying westerly
of the following described line; Commencing at the Southwest Corner
of said Lot 1, Block 1, thence South 89 degrees 45 minutes 12
seconds East, assumed bearing along the south line of said Lot 1,
Block 1, a distance of 125.10 feet, to the Point of Beginning of the line
to be described; thence North 00 degrees 14 minutes 25 seconds
West, parallel with the west line of said Lot 1, Block 1, a distance of
70.00 feet more or less, to the angle point on the westerly line of said
Lot 1, Block 1 and there terminating.
Sec. 2. Section 8, Paragraph 1 is amended to read as follows:
(1) M-2 (Northwest corner 66th and Penn). Lot 1, Block 1, Richfield
Gardens Second Addition., except that part described as lying
westerly of the following described line; Commencing at the
Southwest Corner of said Lot 1, Block 1, thence South 89 degrees 45
minutes 12 seconds East, assumed bearing along the south line of
said Lot 1, Block 1, a distance of 125.10 feet, to the Point of
Beginning of the line to be described; thence North 00 degrees 14
minutes 25 seconds West, parallel with the west line of said Lot 1,
Block 1, a distance of 70.00 feet more or less, to the angle point on
the westerly line of said Lot 1, Block 1 and there terminating.
Sec. 3. Section 14, Paragraphs 26 and 34 are repealed.
(26) M-2 (NW corner, 66th and Queen). Lot 4, Block 2 of Harry
Tickner's Subdivision of Lot 15, Richfield Gardens.
(34) M-2 (Queen Ave, N of 66th). Lot 1, Block 3, Harry Tickner's
Subdivision of Lot 15 Richfield Gardens Addition.
Sec. 4. This ordinance is effective in accordance with Section 3.09 of the
Richfield City Charter.
Passed by the City Council of the City of Richfield, Minnesota this 11th day of
December, 2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
DRAFT
BILL NO.
TRANSITORY ORDINANCE NO. _______
AN ORDINANCE VACATING PUBLIC RIGHT-OF-WAY EASEMENTS
(QUEEN AVENUE BETWEEN 65TH ½ STREET AND 66TH STREET AND
A PORTION OF A RUSSELL AVENUE SOUTH OF 65TH ½ STREET)
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1: The following described lands are subject to the easements as
described below for public street right-of-way purposes (“Street Easement”):
The part of Queen Avenue South, Harry Tickner's Subdivision of Lot 15, Richfield
Gardens, according to the recorded plat thereof, Hennepin County, Minnesota, lying
Southwesterly and Southerly of the following described line: Beginning at the Northwest
Corner of Lot 1, Block 2, Harry Tickner's Subdivision of Lot 15, Richfield Gardens, thence
Easterly along the North line of said Lot 1, Block 2, and its Easterly extension to the
Northwesterly line of Lot 1, Block 3, Harry Tickner's Subdivision of Lot 15, Richfield
Gardens, and there terminating.
The part of Russell Avenue South, Harry Tickner's Subdivision of Lot 15, Richfield
Gardens, according to the recorded plat thereof, Hennepin County, Minnesota, lying East
of the following described line: Commencing at the Northwest Corner Lot 3, Block 2,
Harry Tickner's Subdivision of Lot 15, Richfield Gardens, thence South along the West
line, a distance of 56.71 feet more or less, to point of curve on the West line of said Lot 3,
Block 1, thence continue Southerly along the last described straight line to the
intersection of curve on the Westerly line of said Lot 3, Block 2 and there terminating.
Sec. 2: The City Council approved redevelopment plans for the properties
surrounding the “Street Easement” on December 11, 2018. These redevelopment plans
include a southerly extension of Russell Avenue, which will connect to 66th Street and
maintain local traffic circulation.
Sec. 3. The Street Easement is not required for access to the abutting properties.
Sec. 4: The following public facilities are located in the Street Easement: sanitary
sewer, storm sewer, and water.
Sec. 5: The City has notified the service providers for gas, electric, telephone,
and cable communications services of the proposed vacation; the following facilities are
reported to be located in the Street Easement: gas, electric, and cable.
Sec. 6: The Council finds that there is not a public need for the Street Easement.
Sec. 7. The City of Richfield held the first reading on November 27, 2018 and
second reading on December 11, 2018. Legal notice was published in the City’s official
newspaper as required by ordinance.
Sec. 8: The Street Easement is vacated conditioned upon the dedication of street
(Russell Avenue), drainage and utility easements in the plat.
Sec. 9: The vacation of the Street Easement is effective 30 days following
publication of the ordinance.
Sec. 10: The City Clerk is directed to prepare a certificate of completion of
vacation proceedings and to record the vacation in the office of the Hennepin County
Registrar of Titles or Hennepin County Recorder, as appropriate.
Passed by the City Council of the City of Richfield, Minnesota this _________,
2018.
__________________________________
Pat Elliott, Mayor
ATTEST:
________________________________
Elizabeth VanHoose, City Clerk
ΔΔΔ
Δ
Δ
65TH ST W
66TH ST W
PENN AVE SOLIVER AVE SSHERIDAN AVE STHOMAS AVE SUPTON AVE SQUEEN AVE SRUSSELL AVE S65 1/2 ST WUPTON AVE SQUEEN AVE STHOMAS AVE SRUSSELL AVE S6400
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NOVO Apartments - 66th & Queen - surrounding area context
0 300 600 900 1,200150Feet ¹500 ftProposed developm ent site
CVS
Arc'sValue Village
Sheridan CourtFraser Ind. Living
Sheridan Hills Elem.
Sheridan Park
±
66th & Queen 11/2018Comprehensive Plan
0 200 400 600 800 1,000100FeetPENN AVE66TH STREET
OLIVER AVEI:\GIS\Community Development\Staff\Planning Tech\Projects\66th-Queen Z.mxdQUEEN AVERUSSELL AVEMixed Use
High Density Residential
Medium Density Residential
Low Density Residential
Quasi-Public
Park
Regional Commercial
Community Commercial
Neighborhood Commercial
Right-of-W ay (ROW )
65 1/2 ST
65TH ST
RUSSELL AVEQUEEN67TH ST
Proposed development site
Becker, MN 55308
Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
November 12, 2018
Mr. Matt Brillhart, Associate Planner
City of Richfield Planning Department
6700 Portland Avenue
Richfield, MN 55423
RE: Request for Review and Consideration of the Proposed NOVO Apartment Project
on 66th Street in the City of Richfield, Hennepin County, Minnesota
Dear Mr. Brillhart:
We are writing on behalf of Broadway Investors, LLC. to present the proposed NOVO
Apartment Project for your review and consideration for site plan review and to revise
the zoning designation to Planned Multi-Family Residential (PMR).
The onset of this project began in June of 2016. It began by researching properties
available in the area, review of the City Zoning Ordinance, review of the comprehensive
plan, zoning designations and associated regulations. As the dream materialized, we
coordinated with your Department to investigate alternatives for the subject properties.
Once we developed a concept, we held our first neighborhood meeting on September 8,
2018. We contemplated the various concerns heard at the neighborhood meeting,
revised the plans accordingly and submitted the drawings to the City of Richfield with a
request to perform a Conceptual Project Review on October 12, 2018 and attended an
Administrative Review Committee (ARC) meeting on October 18, 2018. Since then, we
submitted applications to request vacation of a portion of the Queen Avenue right-of-
way and to revise the zoning designation of the subject properties to PMR-Planned
Multi-Family Residential. Shortly after the application was submitted, the project team
held a neighborhood meeting on Saturday November 3, 2018 to share project details
with area residents and receive comments and reactions to the proposed project. We
met with the City of Richfield ARC a second time on November 1, 2018 and received
written comments through the Planning Department on November 2, 2018. We revised
the drawings to reflect design revisions and re-submitted the drawings on November 12,
2018.
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P a g e 2 | 6
Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
Following is a description of the existing conditions, an outline of our approach to the
design and a description of the proposed project.
Existing Conditions:
The subject properties are situated on the north side of 66 th Street between Sheridan
Avenue S. and Penn Avenue S. in the City of Richfield. The project includes the following
properties:
Address PID # Zone Designation
2412 66th Street W. 2902824140055 MR-3 High Density Residential
2415 65 ½ Street W. 2902824140054 R Single Family
2409 65 ½ Street W. 2902824140053 R Single Family
2401 65 ½ Street W. 2902824140052 R Single Family
6529 Queen Avenue S. 2902824140056 MR-3 High Density Residential
6533 Queen Avenue S. 2902824140057 MR-3 High Density Residential
6539 Queen Avenue S. 2902824140058 R Single Family
Including a portion of the following parcel:
6540 Penn Avenue S. 2902824140060 C-2 General Commercial
The project area includes approximately 2.12 acres of land. The subject properties are
currently occupied by single-family frame homes, driveways, and accessory buildings.
There is significant relief through the site, which rises and falls, but generally, the
elevation along the east is approximately twelve feet (12’) lower than the western edge
of the property.
Access to the existing properties is provided via 66th Street W., Queen Avenue S. and
65th ½ Street. Public sanitary sewer and domestic water and fire protection are
provided via existing utilities within the adjacent public rights-of-way.
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Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
Proposed Configuration:
The proposed NOVO Apartment project includes a new apartment building structure
with surface parking for guests and visitors in the center courtyard area. The building is
“C” shaped and includes two (2) parking levels below grade and four (4) levels for
apartments above grade. Access to the main entrance, the center courtyard area, and
community activities are accessed via Russell Avenue S. extended. The proposed
configuration minimizes traffic impacts, potential noise and light glare to the neighbors
in the community. Please note, Russell Avenue S. extension is approximately twelve
feet (12’) below the existing grade to the west, which further screens the adjacent
property owners from potential impacts.
The proposed building is planned to offer one hundred and seventy-nine (179) new
residential dwellings, which includes twenty-nine (29) studio apartments, seventy (70)
one-bedroom apartments, twenty-four (24) single-bedroom/den apartments and fifty-
six (56) two-bedroom/two bath units. The apartments are generously sized by market
standards and include individual heating/cooling units, washer & dryers in each unit,
nine-foot (9’) ceilings, granite countertops and walk-in closets. The majority of the units
are designed to include a private balcony. Eight units will be fully barrier free. The
balance of the units are adaptable per standard established by the Minnesota State
Building Code.
Several amenities will be available to all apartment residents, which include a multi-
purpose community room, a theater, fitness center, a dog run, interior bike storage and
exterior plaza as part of the proposed courtyard area.
The exterior plaza includes activities and design elements such as a pergola and
entrance canopy, raised planters, gas grills, bike rack, , hot tub/whirlpool, tables &
chairs, outdoor pool and a fire pit. It will serve as a community common space to enjoy
the weather, read a book or partake in various activities.
A great deal emphasis was placed on the exterior design of the building to complement
the neighborhood character, provide a modern feel and to incorporate the goals of the
City’s comprehensive plan. Bump-outs and height variations were utilized to reduce the
scale and to create an inviting front-door facing the roads. In addition to the various
architectural features, materials common to turn-of-the century neighborhoods were
utilized such as brick, stucco and simulated stone.
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P a g e 4 | 6
Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
The proposed parking includes seventeen (17) surface parking stalls for visitor and
short-term parking, which is located in the courtyard. There are two levels of parking
proposed below grade, which is accessed north and south from the proposed entrance
drive from/to Russell Avenue extended. The proposed design includes 259 spaces,
which includes eight (8) barrier free spaces, fourteen (14) electric charge station spaces,
and 237 standard spaces, which provides 1.45 spaces per unit.
In accordance with the City’s Comprehensive Plan, we utilized the MR-3 zoning as a
design guide and are requesting that the subject parcels be rezoned to Planned Multi-
Family residential (PMR). Based on our review of the character of the area, the subject
parcels can be defined as “transitional” and can serve as a buffer between the traffic
along 66th Street W. and the single-family residential to the north. In addition, this
development serves as a transition from the general commercial and retail uses to the
east and is consistent with the existing multi-family use to the west.
We incorporated a neighborhood design around the exterior perimeter of the
development. Street trees were utilized to frame the street and we utilized retaining
walls to provide a terraced effect to minimize the differences in elevation at the lower
corners of the site. The building orientation is placed relatively close to the adjacent
sidewalks to mimic the urban neighborhood feel. In addition, front entrances were
added to the north elevation and community uses were incorporated into the south
elevation with larger windows along 66th Street W. to provide a retail/office feel to
pedestrians that wander by.
As part of the proposed configuration, a portion of Queen Avenue S. is planned to be
vacated and Russel Avenue S., along the west is planned to be extended to 66 th Street.
We have coordinated with the property owner to the west of the proposed
development (2500 66th Street W-LW Fraser Independent Living) and they agreed to
grant an easement to the City for the west ½ of the proposed Russell Avenue S.
extension. The east ½ of the proposed Russel Avenue extension will be dedicated to the
City by Broadway Investors, LLC. (refer to the preliminary plat submitted for proposed
limits of the vacation and extension of Russell Avenue S.).
The design team considered several options regarding the height of the proposed
façade, offsets from the adjacent rights-of-way, varying building bump-outs/setbacks,
etc., revisions to the elevations, and review of the comprehensive plan, we determined
the most fitting configuration includes a more consistent roofline and consistent
neighborhood street design. The comprehensive plan also designates the property to
the north, if/when it is redeveloped, to be a MR-3 zone as well, which will serve as the
transition property to the north.
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Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
After review by the City Planning Department and obtaining neighbor concerns, we
revised the west and north building elevations as follows:
Revised color schemes utilizing a dark iron spot brick, lighter stucco and a muted
panelized sheet metal.
Added a canopy to the north entrance.
Reduce the number of hanging balconies along the west building face, north of
the entrance from 12 to 6 balconies.
Stepped two fourth-floor units back from the building face near the northwest
corner of the building.
Stepped three fourth-floor units away from the north building face along the
north elevation.
Please refer to the revised architectural elevations, renderings and material samples
submitted, which illustrate the most recent design and configuration.
In addition, to the architectural design revisions, we revised the site and landscape plan,
which now reflects approximately fifty (50) canopy and deciduous trees (39 required),
and approximately 200 shrubs (98 required).
We limited the access to the building from the north to one door, which will serve as a
secondary means of access and limited the lighting to security lighting over the access
doors. No site lighting or balcony lighting will be included in an effort to minimize light-
wash onto adjoining properties. The only exception to this is the required street light
improvements as part of the Russell Road extension to/from the cul-de-sac to 66 th
Street.
We provided additional detail on the outdoor activity/plaza area and enhanced the area
to include an outdoor pool. The pool will be fenced, as is required for safety and will be
accessed from the plaza level.
In summary, we have incorporated the design elements requested by the City Planning
Department into the plans and revised the architectural and site design to address
various concerns from the neighbors. We believe this collaborative effort resulted in an
overall improved design to benefit all involved. In addition, the proposed NOVO
Apartment project will be a positive addition to the City and will serve as a focal point
along 66th Street W. as it provides an attractive, comfortable, market-rate alternative for
young families, empty-nesters and professionals to live, work and play in the City of
Richfield.
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P a g e 6 | 6
Bogart, Pederson & Assoc Phone: 763/262-8822
13076 First Street Fax: 763-262-8844
Becker, MN 55308 Toll free: 888/210-8301
www.bogart-pederson.com
We respectfully request your review and consideration for this project and pray you
determine it is a positive investment in the future for this community. Please don’t
hesitate to contact our office if there are questions or concerns.
Sincerely,
Bogart, Pederson & Associates, Inc.
Todd J. Olin, Project Manager
NHennepin County, MinnesotaProposed Novo Apartment Project by:Broadway Investors, LLCPart of Section 28, T. 28N., R 24 W.,City of Richfield, Hennepin CountyMinnesota2400 66th Street WestProject Title & Sheet IndexVicinity MapProject LocationPart of Sec. 28, T. 28, R. 24
Hennepin County, Minnesota
Novo Apartments, 2400 66th St.
City of Richfield, Mn.C1Sheet Index
ΔΔΔ
Δ ΔC2.1Part of Sec. 28, T. 28, R. 24
Hennepin County, Minnesota
Novo Apartments, 2400 66th St.
City of Richfield, Mn.
Certificate of Survey (Map of Survey)
PROPOSEDAPARTMENTBUILDINGSite Dimension PlanC4.1Part of Sec. 28, T. 28, R. 24
Hennepin County, Minnesota
Novo Apartments, 2400 66th St.
City of Richfield, Mn.SCALE: 1" =30'
PROPOSEDAPARTMENTBUILDINGLandscape PlanC5Part of Sec. 28, T. 28, R. 24
Hennepin County, Minnesota
Novo Apartments, 2400 66th St.
City of Richfield, Mn.SCALE: 1" =30'
BROADWAY
INVESTORS,
LLC
F I R S T F L O O R P L A N
1/16" = 1'-0"
SCALE: 1/16" = 1'-0"
8'16'0 32'
BROADWAY
INVESTORS,
LLC
SCALE: 1/16" = 1'-0"
8'16'0 32'
SECOND FLOOR PLAN (THIRD FLOOR SIMILAR)
1/16" = 1'-0"
BROADWAY
INVESTORS,
LLC
SCALE: 1/16" = 1'-0"
8'16'0 32'
FOURTH FLOOR PLAN
1/16" = 1'-0"
BROADWAY
INVESTORS,
LLC
UPPER GARAGE FLOOR PLAN
1/16" = 1'-0"
SCALE: 1/16" = 1'-0"
8'16'0 32'
BROADWAY
INVESTORS,
LLC
LOWER GARAGE FLOOR PLAN
1/16" = 1'-0"
SCALE: 1/16" = 1'-0"
8'16'0 32'
REG. NO.:
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA
NAME:XX/XX/XXDATE:
SIGNATURE:NOVOAPARTMENTS2400 66TH STREET WESTRICHFIELD, MNA R C H I T E C T U R E
BROADWAY
INVESTORS,
LLC
ARTIST'S RENDERING
REG. NO.:
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA
NAME:XX/XX/XXDATE:
SIGNATURE:NOVOAPARTMENTS2400 66TH STREET WESTRICHFIELD, MNA R C H I T E C T U R E
BROADWAY
INVESTORS,
LLC
ARTIST'S RENDERING
BROADWAY
INVESTORS,
LLC
SCALE: 3/32" = 1'-0"
5'-4"10'-8"0 21'-4"
SCALE: 3/32" = 1'-0"
5'-4"10'-8"0 21'-4"
BROADWAY
INVESTORS,
LLC
SCALE: 3/32" = 1'-0"
5'-4"10'-8"0 21'-4"
SCALE: 3/32" = 1'-0"
5'-4"10'-8"0 21'-4"
BROADWAY
INVESTORS,
LLC
BROADWAY
INVESTORS,
LLC
AGENDA SECTION:OTHER BUSINESS
AGENDA ITEM #9.
STAFF RE P ORT NO. 212
CIT Y COUNCIL ME E T ING
11/27/2018
RE P O RT P RE PA RE D B Y: S teven L . D evich, C ity Manager
D E PA RTME NT D IRE C TO R RE V IE W: S teven L . D evich, C ity Manager
11/20/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
11/20/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the appointment of Administrative Services Director/Assistant City Manager Pam
Dmytrenko as Interim City Manager.
E X E C UT IV E S UM M ARY:
I t is necessary to someone to serve as the I nterim City Manager during the period of time between the
retirement of current City Manager Steve Devich and the start date of new City Manager Katie Rodriguez.
This appointment will ensure continuation of City operations during the City Manager vacancy. Ms.
Dmytrenko, who is the Assistant City Manager, was previously appointed as the Acting City Manager by
resolution in J anuary of this year. The action here affirms that appointment for the period of time that the City
is without a City Manager.
Ms. Dmytrenko is fully qualified to assume this position as she is very familiar with the day to day operations
of the City Manager's Office and its complexities. I t should be a very seamless transition.
RE C O M M E ND E D AC T I O N:
By motion: Appoint Administrative Services Director/Assistant City Manager Pam Dmytrenko as
Interim City Manager.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
On J anuary 9, 2018, the City Council directed the City Manager to designate the Assistant City
Manager or an available Department Director as Acting City Manager for 2018 in the event the
City Manager is absent from the City.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
None
C.C R IT IC AL T IMIN G IS S U E S:
I t is necessary to appoint an I nterim City Manager prior to City Manager Steve Devich's
retirement.
D.F IN AN C IAL IMPAC T:
None
E.L E GAL C ON S ID E R AT ION:
None
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A