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10-13-09 agenda packetCITY OF RICHFIELD, MINNESOTA TUESDAY, OCTOBER 13, 2009 REGULAR CITY COUNCIL MEETING CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 7:00 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of minutes of (1) Special City Council Worksession of September 22, 2009 and (2) Regular City Council Meeting of September 22, 2009 PRESENTATIONS 1. Presentation by Metropolitan Airports Commission representative regarding Minneapolis-St. Paul International Airport long-term comprehensive plan (Council Memo No. 166) Notes: 2. Annual meeting with Friendship City Commission Notes: 3. Annual meeting with Planning Commission Notes: COUNCIL DISCUSSION 4. Council discussion • Hats Off to Hometown Hits Notes: AGENDA APPROVAL 5. Council approval of agenda CONSENT CALENDAR 6. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of first reading of ordinance amending Appendix D of Richfield City Code, establishing fee schedule for certain permits and applications, and setting second reading for October 27, 2009 S.R. No. 192 B. Consideration of approval of resolution terminating conditional use permit approval by Resolution No. 8638 that allowed single-family home be built at 6600 Oakland Avenue S.R. No. 193 C. Consideration of approval of resolution authorizing Department of Public Safety's acceptance of Justice Assistance Grant from U.S. Department of Justice, Office of Justice Programs in amount of $22,964 S.R. No. 194 D. Consideration of approval of change orders related to renovation of Lincoln Athletic Complex: • #5 to install pea gravel rather than sand in the drain the fields for all ballfields in the amount of $2,035; • #6 to provide additional stainless steel components to extend the 6-inch water line into the concession building in the amount of $1,513.60; • #9 to provide conduit from electrical panel to existing paper towel dispensers in the amount of $990; and • #10 to increase the size of four bleacher pads to accommodate larger bleachers in the amount of $1,146.20 S.R. No. 195 E. Consideration of approval of renewal of Public Safety towing services contract, December 1, 2009 through November 30, 2010, between City of Richfield and Chief's Towing, Inc, 8610 Harriet Avenue, with no increase in fees S.R. No. 196 Notes: 7. Consideration of items, if any, removed from Consent Calendar Notes: RESOLUTION 8. Consideration of resolution amending Richfield Comprehensive Plan changing designation for portion of 6710 Portland Avenue from park to public/quasi-public and at 6734, 6754 and 6758 Portland Avenue from low density residential to public/quasi- public related to development of new City Hall facility at 6700-6758 Portland Avenue Staff Report No. 197 Notes: PUBLIC HEARING 9. Public hearing regarding resolution approving preliminary plat for 6700-6758 Portland Avenue as site of future City Hall facility and Heredia Park Staff Report No. 198 Notes: RESOLUTION 10. Consideration of resolution granting site plan approval for 6700-6758 Portland Avenue for new City Hall facility and adjacent Heredia Park Staff Report No. 199 Notes: OTHER BUSINESS 11. Consideration of bid. minutes for entire ice arena roof one project and award contract to QT Commercial Roofing for roof shingle replacement of rink one and added insulation in amount of $145,835 Staff Report No. 200 Notes: 12. Consideration of Mayor's appointment of Housing and. Redevelopment Authority Commissioner for five-year term expiring October 31, 2014 Staff Report No. 201 Notes: 13. Consideration of award of contracts for site preparation work necessary for construction of new Police/Fire/City Hall facility Staff Report No. 202 Notes: CITY MANAGER'S REPORT 14. City Manager's report Notes: 15. Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 16. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. richfield: October 2009 City o ichfiel Calendar Page 1 of 1 Calendars Net Navigate: _2...008 Jan F_.eb Mar Apr May. Jun. Jul. Ayg. Sep Oct Nov Dec 201.0 October 20`09 (~`~QIIC)!a ~C~UQSCI<t1V W8C~IICS{IAV 'I"I1~,1PSC~it ' ~'"t°itla ' 28 Sep 29 30 1. ()c:t, 2 5:30 PM RCHSPC 7 PM Special 7 PM Arts Commission Community Services @ Arts Center, 6335 7 PM Planning Commission Meeting @ Portland Avenue Commission Christian Park building, 6900 Bloomington Avenue 5 ~ 7 8 9 7 PM Human Rights 5:30 PM Special City Commission Council Meeting 7 PM Transportation Commission - CANCELED 12 I3 14 15 l.6 7 PM City Council 6:30 PM Property . 4:30 PM FOWL Board Meeting Excellence Task Force Meeting @ WLNC 7 PM Friendship City Commission - CANCELED 1 c} 2() 21 22 23 6 PM Advisory Board of 5:30 PM Hearing Health Examiner in Heredia Room 7 PM HRA Meeting 6 PM Advisory Board of 7 PM Community Health Services Commission @ Community Center 7 PM HRA Meeting 26 27 28 9 30 5:30 PM RCHSPC 6 PM Special City 6:30 PM Property SATURDAY, 10/31 Council Worksession Excellence Task Force 9:30-10:30 AM Mayor's 7 PM Planning Hour @ the Farmers Commission 7 PM City Council Market (64th & Portland) Meeting 11 AM to 12 Noon Groundbreaking Ceremony for Police/Fire/City Ha-I facility @ 67th Street and Portland Avenue Display: Year Month Week ~ Block List Condensed Abs Slide ~aienaars: searcn Add Events: Daily. Dura..#i4n. Periodic. Administer: This_Calendar All meetings held at City Hall (6700 Portland Avenue) unless indicated otherwise Calendars Net free online interactive web calendars http://www.my.calendars.net/richfield 10/8/2009 J CALL TO ORDER CITY COUNCIL MINUTES Richfield, Minnesota Special Worksession September 22, 2009 The meeting was called to order by Mayor Goettel at 6:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom Fitzhenry. Staff Present: Steven Devich, City Manager; Mike Eastling, Public Works Director; Jim Topitzhofer, Recreation Services Director; Chris Link, Street Maintenance Supervisor; and Cheryl Krumholz, Recording Secretary. Item # I PRESENTATION FROM YOUTH ACTION COUNCIL Representatives from the Youth Action Council presented and discussed their video "SEE us, HEAR us, ENGAGE us." The City Council provided comments and ideas on finding a location for teens to gather in the City and various possible funding options through grants. Item #2 UPDATE REGARDING EMERALD ASH TREE BORER (COUNCIL MEMO NO. 152) Street Maintenance Supervisor Link discussed a PowerPoint presentation regarding policy direction on handling oak wilt and emerald ash borer impacts on Richfield's trees and potential funding sources. Council Member Sandahl stated the City's boulevard trees should be considered as an infrastructure investment. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:57 p.m. Special Worksession Minutes Date Approved: Cheryl Krumholz Recording Secretary -2- September 22, 2009 Debbie Goettel Mayor Steven L. Devich City Manager J CITY COUNCIL MEETING MINUTES Richfield, Minnesota Regular Meeting September 22, 2009 CALL TO ORDER The meeting was called to order by Mayor Goettel at 7:00 p.m. ROLL CALL Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom Fitzhenry. Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director; John Stark, Community Development Director; Chris Regis, Finance Manager; Pam Dmytrenko, Assistant to the City Manager; Corrine Heine, City Attorney; and Cheryl Krumholz, Recording Secretary. OPEN FORUM Bob Hall, 7309 Oliver Avenue, spoke about his concerns regarding expensive proposed costs for the new City Hall. PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE Mayor Goettel led the audience in the Pledge of Allegiance. APPROVAL OF MINUTES M/Wroge, S/Elliott to approve the minutes of (1) Special City Council Meeting of September 2009' and (2) Special City Council Worksession of September 8, 2009; and (3) Regular Citv Council Meeting of September 8, 2009. Council Meeting Minutes -2- September 22, 2009 Motion carried 5-0. Item #1 PRESENTATION BY THE WEIDT GROUP REGARDING ENERGY ANALYSIS RESULTS FOR NEW POLICE/FIRE/CITY HALL FACILITY (COUNCIL MEMO NO. 153) Kris Leaf, The Weidt Group, made a presentation about the energy analysis as part of the Xcel Energy's Energy Design Assistance Program. He discussed the process used by the Weidt Group to determine energy bundling strategies, key results of the analysis, and summary of the components of the bundle selected by the City Hall design team. Item #2 COUNCIL DISCUSSION • DESIGNATION OF COUNCIL MEMBER(S) TO ATTEND NATIONAL LEAGUE OF CITIES, CONGRESS OF CITIES AND EXPOSITION (DEFERRED FROM AUGUST 11, 2009) (COUNCIL MEMO NO. 154) • HATS OFF TO HOMETOWN HITS Council Member Elliott introduced O'Neal Hampton and his daughter, Sunshine, Richfield residents, who will be participating in the reality show, "The Biggest Loser." The City Council consensus was to designate Council Member Sandahl to attend the National League of Cities Congress of Cities and Exposition in November 2009. Council Member Sandahl stated the Minneapolis-St. Paul Business Journal included Richfield businesses, Best Buy and Carrousel Travel, as best places to work. Council Member Fitzhenry discussed the Metropolitan Airports Commission interactive flight map. Mayor Goettel acknowledged the participants in the recent Cattail Days event. Mayor Goettel requested staff consider repositioning the traffic barriers recently installed near Cedar Point for easier bicycle access. Mayor Goettel requested the neighbors along the Crosstown be contacted regarding the placement of streetlights when construction is finished. Mayor Goettel reported on the CHAT III open houses, including requests for tree dedications in the park and gardens. Mayor Goettel requested recycling containers be placed in the parks. Mayor Goettel discussed the recent editorial in the Star Tribune regarding the new City Hall. Item #3 COUNCIL APPROVAL OF AGENDA Council Meeting Minutes -3- September 22, 2009 M/Wroge, S/Goettel to approve the agenda. Motion carried 5-0. Item #4 CONSENT CALENDAR A. Consideration of approval of resolution and purchase agreement authorizing acquisition of 6758 Portland Avenue from Richfield HRA and resolution authorizing purchase of 6754 Portland Avenue for expansion and building of new City Hall S.R. No. 186 RESOLUTION NO. 10289 RESOLUTION AUTHORIZING THE PURCHASE OF REAL PROPERTY LOCATED AT 6754 AND 6758 PORTLAND AVENUE This resolution appears as Resolution No. 10289. B. Consideration of approval of resolution establishing 2010 license, permit and miscellaneous fees pursuant to provisions of Appendix D of Richfield City Code S.R. No. 187 RESOLUTION NO. 10290 RESOLUTION ESTABLISHING 2010 LICENSE, PERMIT AND MISCELLANEOUS FEES PURSUANT TO THE PROVISIONS OF APPENDIX D OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD RESCINDING RESOLUTION NO. 10182 This resolution appears as Resolution No. 10290. C. Consideration of approval of resolution certifying unpaid sewer and water service charges to County Auditor for collection with other taxes on said properties S.R. No. 188 RESOLUTION NO. 10291 RESOLUTION AUTHORIZING CERTIFICATION OF UNPAID SEWER AND WATER SERVICE CHARGES TO THE COUNTY AUDITOR TO BE COLLECTED WITH OTHER TAXES ON SAID PROPERTIES This resolution appears as Resolution No. 10291. D. Consideration of approval of agreement between CenterPoint Energy and City of Richfield to relocate utilities as part of Lyndale Avenue Bridge over I-494 Project S.R. No. 189 E. Consideration of approval of hiring WSB and Associates, Inc. to complete final concept plans and provide project development coordination for Taft/Legion and Adam's Hill regional stormwater quality projects for cost not exceed $96,624 without further authorization S.R. No. 190 M/Goettel, S/Sandahl to approve the Consent Calendar. Motion carried 5-0. Council Meeting Minutes -4- September 22, 2009 Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT CALENDAR None. Item #6 CONTINUED PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ESTABLISHING STREET LIGHT USER FEE TO BE CHARGED TO RESIDENTIAL AND COMMERCIAL PROPERTY IN CITY OF RICHFIELD FOR OPERATION OF STREET LIGHTING SYSTEM (PUBLIC HEARING CONTINUED FROM SEPTEMBER 8, 2009) S.R. NO. 191 Mayor Goettel presented Staff Report No. 191. M/Goettel, S/Wroge to close public hearing. Motion carried 5-0. Council Member Wroge expressed his support because the sunset clause is included and levy limits are currently in place, but when levy limits are removed, the fee should go back on property taxes. He added the definition of property taxes should be discussed. Council Member Sandahl stated support because of the current budget resulting from reductions in Local Government Aid (LGA). City Manager Devich explained the current and expected LGA reductions from the State. Council Member Elliott agreed with supporting the fee as a temporary. solution with a sunset date so the fee could go back on taxes. Council Member Fitzhenry agreed with supporting the fee because the best crime prevention is lighting. M/Goettel, S/Sandahl that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 10292 RESOLUTION ESTABLISHING A STREET LIGHT FEE TO BE CHARGED TO RESIDENTIAL AND COMMERCIAL PROPERTY IN THE CITY OF RICHFIELD FOR THE OPERATION OF A STREET LIGHTING SYSTEM Motion carried 5-0. This resolution appears as Resolution No. 10292. Item #7 CITY MANAGER'S REPORT • POLICE/FIRE/CITY HALL FACILITY GROUNDBREAKING CEREMONY • DECEMBER 22 REGULAR CITY COUNCIL MEETING Council Meeting Minutes -5- September 22, 2009 City Manager Devich announced the following items: • The Police/Fire/City Hall Facility groundbreaking ceremony is on October 31, 2009 from 11 a.m. - 12 p.m. • The Lyndale Avenue bridge ribbon-cutting is on October 29, 2009 at 10 a.m. with the official opening on October 30, 2009, which is approximately one month earlier than anticipated. • A second City Council Meeting in December will be necessary to stay on schedule with construction bids for the new City Hall. • A Special City Council Worksession may need to be scheduled very soon to make decisions on the Council Chambers design; including a rear projector system. Council Member Elliott requested the Orfield and Associates proposal include definitive cost projections and WOLD provide budget adjustment options. Council Member Wroge requested the City Council be provided the names of other City Halls with rear projectors. Mayor Goettel added that comparative experiences with or without that system be provided. City Manager Devich stated the rear projector system could require the Chambers to be lengthened further into the Heredia Park. City Manager Devich said independent sources will be contacted to provide audio visual , equipment comparisons. Item #8 CLAIMS AND PAYROLL M/Wroge, S/Sandahl that the following claims and payrolls be approved: U.S. BANK 09-22-09 A/P Checks: 188759 - 189075 PAYROLL 61026 - 61338; 41457 $ 3,262,028.44 $ 506,463.95 TOTAL Motion carried 5-0. OPEN FORUM None. $ 3,768,492.39 The City Council meeting was adjourned by unanimous consent at 7:55 p.m. Council Meeting Minutes -6- September 22, 2009 Date Approved: Debbie Goettel Mayor Cheryl Krumholz Recording Secretary Steven L. Devich City Manager CITY OF RICHFIELD, MINNESOTA Office of City Manager October 8, 2009 Council Memorandum No. 166 The Honorable Mayor and Members of the City Council Subject: MAC Update (Council Agenda Item No. ~ ) Council Members: Staff from the Metropolitan Airports Commission (MAC) will be making a brief presentation at the October 13, 2009 City Council meeting on the status of the MAC's Long Term Comprehensive Plan (LTCP) Update. The original LTCP was completed in 1996. The 2009 update will be the first revision to the LTCP in over 13 years. The plan will serve as a guide to the MAC through the year 2030. A summary of the plan update is attached for your reference. esp tfu submi d, Ste is Manager SLD:cak Attachment Email: Department Directors Assistant to the City Manager Minneapolis - St. Paul International Airport (MSP) Long Term Comprehensive Plan Update Purpose of the Plan The Metropolitan Council adopted guidelines to integrate information pertinent to planning, developing, and operating the region's airports in a manner compatible with their surrounding environs. The process to ensure this orderly development is to be documented in a Long Term Comprehensive Plan (LTCP) for each airport. Recognizing the dynamic nature of the aviation industry, the plans are to be updated regularly. The original LTCP for MSP was completed in 1996. The 2009 update will be the first revision to the LTCP and will reflect substantial changes to MSP and the aviation industry over the previous 13 years. Forecast ,~ . ~l o T 0 -- -o ~r z .o Forecasts of annual passenger boardings and aircraft operations (take-offs and landings) were completed in June 2009. They show that passenger boardings are expected to increase by over 73% by 2030, growing from 16.4 million to 28.4 million. Total aircraft operations at MSP are expected to grow by about 40% from 450,000 to 630,000 by 2030. The current economic recession has resulted in declines in both boardings and operations at MSP since 2006. Passenger boardings are expected to return to previous levels in 201 3, while operations are expected to return to previous levels in 2019. Contents of the Plan The LTCP identifies the type and location of facility improvements needed to safely and efficiently accommodate aviation demand through the year 2030. The LTCP also provides guidance for phasing airport improvements during the development period. Process The LTCP is developed in five steps: 1. Inventory existing facilities and assess their condition and capacity 2. Prepare a forecast of aviation demand for the next 20 years 3. Determine required facility improvements to meet the demand 4. Develop concepts for facility improvements 5. Evaluate concepts and select a preferred option as the LTC P Boardings Forecast JJ 30 25 edNthF°~~~~~~•_ 20 ~' pren~as~1GP.N19hpo:ecast Uda~ _ - UPdz~ Forecw ~~~ 15 _ -; ~ - 0 - ~ previous LTCP Base Gzse Forecasi Revious LTCP Low Foreasl 5 0 1990 1995 2000 2005 2010 2015 2020 2025 203 N o> m c Operations Forecast Inventory Existing facilities at MSP were inventoried and their conditions and capacities assessed. The inventory shows that future plans for MSP will require careful consideration of balancing airfield capacity, terminal capacity, and landside capacity. In addition to properly balancing the capacities of these three functional elements of the airport, more efficient balance and utilization of the airport's two terminal complexes will require consideration. ~a~pPOL I S Sq~ ~~ ~ ~^ ~ ti~ 1990 1995 2000 2005 2010 2015 2020 2025 2030 O July 31, 2009 MINNEAPOLIS - ST. PAUL INTERNATIONAL AIRPORT Facility Requirements Growth in the number of passengers and aircraft operations will require airport facilities to be improved in order to keep operating in a safe and efficient manner. The existing passenger terminal complexes and their landside facilities are not able to accommodate forecast growth without expansion. Growth in passenger boardings will prompt additional aircraft gates, additional parking, more roads and terminal space to allow passengers to enjoy a safe and comfortable airport environment. Balancing passenger demand between the Lindbergh and Humphrey terminals will result in improved efficiency of both facilities. This balance can best be achieved by utilizing the Lindbergh Terminal to accommodate Delta Air Lines and its partner airlines while relocating all other airlines to Humphrey Terminal. The aviation activity forecast determines that this move should occur by 2015. The charts below illustrate The requirements of key facilities such as aircraft boarding gates, automobile parking, and terminal curbfront lengths. The charts show the effects of relocating airlines from the Lindbergh Terminal to the Humphrey Terminal in 2015. Though aircraft operations will be growing as well, the existing four-runway airfield is expected to be able to continue operating in a safe and efficient manner without the need for additional runways. Some improvements to taxiways may be required to help aircraft move around the airfield as they taxi between the runways and the terminal complexes. Vehicle Parking Requirements Lindbergh Terminal ~, ze za + Ailrine Relocation ~ 20 ~ 16 ~ 6 4--- g 0 2005 2010 2015 2020 2025 2030 Humphrey Terminal g 20 € 18 + 16- - g' 14 ~~ Airline Relocation _ 12 10 ~ 6 ~ 4- 2 ~~, 005 2010 2015 2020 2025 2030 Curb Roadway Requirements Departures Curb 1,400' ~--_ _ _ ?008 1,200' a~ 1,300' -,...... _ .. _ . _.. _..__ .. .030 1,000' w.- _ .-_. .... __ .. -...._ _... 920 Existin v 800' ~ ...................... ..$ N v III LL ~ C 600' _.__. .v _ _ M ~~~_. v ~ 400' ~ _ -- _ . _ ----- J 460' -.__ v ~ ~ Existin .....~a ...................... v v 200' ~._ 130' 0 ~ _ . _ __-T-.. Lindbergh Humphrey Arrivals Curb 2,500' ^ 2008 2,000' 2030 2,000' a, 1,500' - -- v ~: LL ,~ ... r... -..-. 1,300' v 1,000' ................... E::sti~ ~ a ro C J ~ ~ J ~ 500' ra ro ~ ~ 620' .. -- J J E~ istin~ vl ~ .................... 160 0. .....~..... ~ Lindbergh Humphrey Gate Requirements 140 7 19 120 loo so 60 40 20 0 Humphrey O Long Term Comprehensive Plan -July 31, 2009 2008 2010 2015 2020 2025 2030 ^ Lindbergh Concepts Lindbergh Terminal Concept ~ ,~~ ~-~ ~ "v ~ ` ~r v '~ ~~~~s j - _ - ® 'I~O1 ~ '~` ~rii ~"-~-~-~"~ `~~,po~ia rr~y i ~ r ti c °e'3' : ley -~ ~ iii ~~'OPppT4 00 2 ,~-17riris ~~1 x = ~rJ ~~ ~ /~ // O ADDITIONAL GATES Extending Concourse G would provide new gates capable of accommodating domestic or international flights. O EXPANDED INTERNATIONAL ARRIVALS HALL New, larger facilities would be provided to accommodate growing demand for international flights to MSP. 3O SECURITY SCREENING Reconfiguration of security would improve efficiency and reduce wait times. 4O BAGGAGE CLAIM The existing baggage claim hall would be reconfigured with larger, modern baggage claim systems. 5O PARKING Additional parking garages would be constructed south of the existing garages to accommodate existing and future parking demand. O ARRIVALS CURB Improvements to the curb area would improve capacity and efficiency for arriving passengers to reach shuttles, taxis, and private vehicles. 7O HOTEL A site has been identified that would be appropriate for hotel development. Humphrey Terminal Concept• .'f+ .'fv \\~ O ADDITIONAL GATES New gates would be added by extending the passenger concourses to the north and south accommodating up to 26 additional gates. O PASSENGER PROCESSING Ticketing and baggage claim facilities would be expanded to accommodate additional airlines and passengers. 3O PARKING Existing garages would be expanded to accommodate future parking demand. 4O RENTAL CAR FACILITIES Accommodations for rental cars would be provided by expanding existing parking garages. O Long Term Comprehensive Plan -July 31, 2009 / ~ ~ ~ !~j , STj~ ~~~ ZTjv STS ~~P STS STS S~~ t~ e.9 e MINNEAPOLIS - ST. PAUL INTERNATIONAL AIRPORT Phasing Improvements Improvements must be phased and constructed in response to demand. Balancing passenger loads between the two terminals is essential; initial development is expected to focus on an expansion of the Humphrey Terminal to accommodate growing demand and the relocation of some airlines from the Lindbergh Terminal. A second phase of development would further improve and expand the Lindbergh Terminal. A final phase of development would see both facilities improved to meet full potential for meeting forecast demand in 2030. Schedule Development of the LTCP includes five steps as presented on Page 1. Steps 1 through 4 have been completed as of July 31, 2009. The final task includes the selection of a preferred concept for development, refinement of the selected concept, development of a phasing plan and preliminary development schedule, and documentation of the LTCP development process. The update to the LTCP will be complete in the fall 2009. Julv 31 Jan. Feb. Mar. Apr. May Jun. Jul. PHAS`r I Inventory Prel. Concepts Update Forecasts -~ PHAS'- II _. Facility Requirements - 0 Development Options ,~: 0 Evaluation a 0 Preferred LTCP Documentation Outreach 0 MAC Commission Community Aug. Sep. Oct. Nov. For Further Information If you would like further information regarding the MSP Long Term Comprehensive Plan Update process, please contact the MAC Offices: Jenn Felger Metropolitan Airports Commission 6040 28th Avenue South Minneapolis, MN 55450 Ph: 612-726-8189 Analysis by a1NTB O Long Term Comprehensive Plan -July 31, 2009 AGENDA SECTION: CONSENT AGENDA ITEM # 6A REPORT # 192 J STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: REVIEWED BY CITY MANAGER: M ITEM FOR COUNCIL CONSIDERATION: Consideration of first reading of an ordinance amending Appendix D to the City Code. I. RECOMMENDED ACTION: By Motion: Conduct a first reading of an ordinance amending Appendix D of the Richfield City Code, establishing a fee schedule for certain permits and applications, and setting second reading for October 27, 2009. II. BACKGROUND Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. On an annual basis, as part of the budget process, departments are asked to review the schedule of fees that apply to their departments. The departments review their fees for services and compare the fees charged with the costs incurred in providing that service. If it is found that costs exceed the fee charged, the respective departments will adjust their fees accordingly. The proposed ordinance includes all fees that are required to be established by ordinance. The list of fees that reflect changes from the 2009 schedule of fees is as follows: Changes from the previous ordinance are shown in bold. III. BASIS OF RECOMMENDATION CITY ATTORNEY NAME, TITLE 1013AppendixD __ _ __ __ _ _ __ ___ __ _. __ ___- _ _ _ A. POLICY • Minnesota Statutes, Section 462.353 requires that certain fees be established by ordinance. • The City attempts to establish fees that appropriately reflect the City's costs of administering the permit or application for which the fee is charged. B. CRITICAL ISSUES • N/A C. FINANCIAL • It is important for the City to annually review fees to ensure that the fees charged are in line with the costs of the service provided. • The fees adopted by resolution will be effective as of January 1, 2010. D. LEGAL • The City Attorney prepared the proposed ordinance. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve the recommended fee changes. However, if the recommended changes are not approved, City fees may be less than costs incurred to provide services. V. ATTACHMENTS • Ordinance VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None --- _ _ (p~-.~ - - _ _ _ -- _ __ _ _ _.__. __ _ _- BILL N0.2009- TRANSITORY ORDINANCE NO. 18._ AN ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS AND APPLICATIONS THE CITY OF RICHFIELD DOES ORDAIN: Section 1. .Background 1.01 Appendix D to the Richfield City Code consists of the schedule of fees adopted by the City Council, including those adopted by resolution and those adopted by ordinance. 1.02 Minnesota Statutes, Section 462.353 requires that certain fees be adopted by ordinance. The City Council has previously established certain fees by Transitory Ordinance No.18.60. The City Council has established other fees by resolution, which resolution is also part of Appendix D. 1.03 The City Council has determined the need to update the schedule of fees under Transitory Ordinance No.18.60. Section 2. Fee Schedule Adopted 2.01 The fees set forth in the attached Exhibit A are hereby adopted by ordinance. 2.02 The fees adopted at Section 2.01 of this Ordinance shall be amended only by ordinance. Any fees established by resolution, other than those adopted at Section 2.01 of this Ordinance, may be amended from time to time by resolution of the City Council. Section 3. Effective date; codification. 3.01 This ordinance is effective as of January 1, 2010. 3.02 A copy of this ordinance shall be included in Appendix D to the Richfield City Code, immediately prior to the resolution establishing fees. 3.03 This ordinance supersedes Transitory Ordinance No. 18.60 to the extent that Transitory Ordinance No. 18.60 is inconsistent with this ordinance. Adopted by the City Council of the City of Richfield, Minnesota this day of .2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk 1 ___ _ __ EXHIBIT A CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES A. Investigation Fees: Work without a Permit: Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee .required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in Section 2. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law. B. Permit fee refunds: The building official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code. The building official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. The building official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (a) Inspections outside of normal business hours $60.00 (minimum charge -two hours) per hour (b) Reinspection fees $60.00 (minimum charge $35.00) per hour (c) Inspections for which no fee is specifically $60.00 indicated minimum char e -one-half hour er hour (d) Additional plan review required by changes, $60.00 additions or revision to plans (minimum charge per hour - two hours (e) Fee to reissue building inspection record $35.00 card *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, e ui ment, hour) wa es and frin e benefits of the em to ee involved. (1) Building Permits 400.03-400.09 $1 to $500 $35.00 (includes one inspection) Each additional ins ection $35.00 $501 to $2,000 $25.00 for the first $500 plus $3.25 each additional $100, or fraction thereof, to and including $2,000 with a minimum fee of $35.00. $2,001 to $25,000 $73.50 for the first $2,000 plus $14.75 for each additional $1,000, or fraction thereof, to and includin $25,000. $25,001 to $50,000 $415.75 for the first $25,000 plus _ $10.75 for each additional $1,000, or fraction thereof, to and including $50,000. BOLD represents added/amended tees A-1 __ __ - _ ~D~-_'~- TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING $50,001 to $100,000 $682.50 for the first $50,000 plus $7.50 for each additional $1,000, or fraction thereof, to and includin $100,000. $100,001 to $500,000 $1,053.50 for the first $100,000 plus $6.00 for each additional $1,000, or fraction thereof, to and including $500,000. $500,001 to $1,000,000 $3,427.75 for the first $500,000 plus $5.00 for each additional $1,000, or fraction thereof, to and including $1,000,000. 1,000,001 and up $5,945.25 for the first $1,000,000 plus $4.00 for each additional $1,000, or _ fraction thereof. (2) Driveway, Parking 515.05 (no permit fee for sidewalks) $ 35.00 Area Permits (3) Swimming 420.00 Permanent or portable pools are based on building permit fees with a minimum of $ 35.00 (4) Plan Review Fee 400.03-400.09 35% of building permit fee for one and two family dwelling detached garages and basement remodels 65% of building permit fee for all other building permits, except no fee for the following: (a) Existing single family dwelling minor nonstructural alterations. (b) Single and two family dwelling repair and maintenance work. (c) Commercial and industrial repair and maintenance work not exceeding $1,000 or where plans are not required. Plan review fee for Maximum 25% of permit fee based on Minnesota State Building similar buildings Code 1300.0160 (5) Contractors License Charged once each time a contractor applies for $ 5.00 Verification Fee ermit s (6) Moving - 845 Moving Permit Fee $ 50.00 Buildin s (7) Structure 400.00-400.09 (a) Commercial Demolition Demolition cost as per Building Permit Schedule with a minimum of $ 50.00 (b) Dwelling One or two story $ 50.00 Residential - Gara e and lesser structure $ 35.00 BOLD represents added/amended fees A-2 _ ___ _ _ _ __.___ __ __ __-- _ __ ~A-~1 __ _ __ _ _ _ __ _ ___ _ _ TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (8) Plumbing 400.03-400.09 Residential Permit Minimum Fee 2% of Total Job cost with a minimum of $ 35.00 (includes one inspection) Each additional ins ection $ 35.00 (9) Plumbing 400.03-400.09 Commercial/Industrial/Multi-family Based on Total Permit Job cost s 2% of Estimated Job cost with a minimum of $ 45.00 (includes one inspection) Each additional inspection $ 35.00 Plan Review l 0% of permit fee when the job cost - exceeds $50,000 (10) Electrical Permit 400.03-.400.09 Residential -- (a) Minimum Fee which includes one inspection $ 35.00 (b) Each additional Inspection $ 35.00 (c) Complete Wiring Fee: $ 150.00 Single Family Dwelling and each dwelling unit of a two family dwelling and includes not more than ` three inspections. (d) New Service - up to 200 amps $ 55.00 (e) Temporary Service - (for construction) $ 45.00 (f) Installation, addition alteration, or repair of each circuit or feeder $ 8.00 (g) Swimming pool or exterior hot tub $ 55.00 (11) Electrical Permit 400.03-400.09 Commercial, Industrial and multiple dwellings Commercial (more than two units) and Technology systems: Minimum Fee which includes one inspection $ 45.00 Each additional inspection $ 35.00 (a) Based on total job cost - 2% of estimated job cost with a minimum of $ 45.00 - Over $50,000 -Fee/ $1,000.00 plus 1 1 /2% of cost over $50,000.00 (b) Traffic Signals: Per Intersection $ 185.00 (c) Fire Alarm: Based on 3/4% of cost of electrical job to customer with a minimum of _ $ 45.00 (d) Carnivals, festivals and similar events plus $35.00 for each service on generator $ 110.00 (12) Electrical Permit 400.03-400.09 Based on 2% of cost of electrical job to customer with Signs a minimum of $ 45.00 se arate electrical ermit re wired for si ns (13) Residential 400.03-400.09 Central Systems and Additions, Alterations and Repairs Heating, 1 1 /2% estimated cost with a minimum of $ 35.00 Ventilating, Air (Includes one inspection) Conditioning Each additional inspection $ 35.00 and .. Refrigeration $ 45.00 Commercial Central Systems and Additions, Alterations and Repairs Heating, 1 1 /2% estimated cost with a minimum of Ventilating, Air Conditioning and Refrigeration Plan- Review of 10% of permit fee when the job cost exceeds $50,000. (14) Sign Installation 415.01-415.11 (a) Temporary sign permit $ 35.00 (b) Permanent sign (any size) $ 100.00 Building permit is required for sign support structures Fees based on buildin ermit fee schedule A-3 TYPE OF PERMR SECTION DESCRIPTION FEE OR LICENSE REQUIRING BOLD represents added/amended tees ZONING, LAND USE AND RELATED CHARGES TYPE OF PERMIT SECTION DESCRIPTION FEE OR LICENSE REQUIRING (1) Planned Unit 542 (a) $500 plus $5/ $1,000 of project value up to a Development maximum tee of $ 3,500.00 (b) PUD Plan Amendment fee -major $ 550.00 c PUD Plan Amendment fee -minor $ 350.00 (2) Site Plan Review 547 (a) $500 plus $.50 / $1,000 of project value to a maximum fee of $ 3,500.00 (b) Major amendment $ 500.00 c Minor amendment $ 350.00 (3) Variance 547 Residential $ 2~•~ Non Residential $ 450.00 Extension $ 75.00 Variance Appeal Residential and Non Residential $ 150.00 (4) Conditional Use 547 (a) $500 + $.50/$1,000 of project value to a Permit ~ maximum fee of $ 3,500.00 (b) Major amendment $ 500.00 (c) Minor amendment $ 350.00 5 Interim Use Permit 547 $ 500.00 (6) *Zoning District 547 $ 500.00 Chan e (7) *Subdivision 500.01-500.05 ~ $ 500.00 Approval Subdivision Waiver 500.05-Subd. 2 $ 350.00 (8) Street Vacation 820 $ 350• (9) Appeal to Board of 547 ~ $ 3~•~ Adj. 8~ Appeals (10) Special Request to $ 3~•~ City Council (11) Zoning Compliance $ 50.00 Letter (12) Comprehensive $ 600.00 Plan Amend. (13) Plat: preliminary & $ 5~•~ final *Any additional expense of notification necessitated by applicants request for continuance will be charged to the a licant. BOLD represents added/amended tees A-4 -- -_ _ _ _ _ _ - - __- CPf_-w _ _ __ , ___ _ __ _ ___ PUBLIC WORKS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (8) Utility Services Sanitary Sewer 700.05 All land uses New Service $ 1 ~•~ Repair $ 1 ~•~ Disconnect $ 1 ~•~ Replacement $ 100.00 Water Service 715.01 All land uses New Service $ 1 ~•~ Repair $ 1 ~•~ Disconnect $ 100.00 Replacement $ 100.00 Turn on/off $ 50.00 Meter Installation $ 50.00 Private Hydrant $ 50.00 Storm Sewer 720 All land uses New Service $ 100.00 Repair $ 100.00 Disconnect $ 1 ~•~ Re lacement $ 100.00 FIRE SERVICES FEES TYPE OF PERMIT SECTION. DESCRIPTION FEE OR LICENSE REQUIRING (6) Fire Extinguishing Based on Building Permit fee schedule with a System Permit minimum of: $ 50.00 Plan review fee: 65% of building permit fee, except no fee for the following: a no char e for valuation of $1,000 or less (7) Fire Alarm Systems Based on Building Permit fee schedule with a minimum of: $ 50.00 Plan review fee: 65% of building permit fee, except no fee for the following: a no char e for valuation of $1,000 or less (8) .Flammable or Tanks (installation or modification $ 150.00 Combustible Liquid or Gas Installation or alteration of piping Storage Tanks Each unit or dispenser $ 50.00 and Piping Under round Tank Removal $ 100.00/Tank MISCELLANEOUS FEES TYPE OF PERMIT OR LICENSE SECTION REQUIRING DESCRIPTION FEE (3) Antenna 426 (a) CWTS antenna permit application fee $ 100.00 Commercial (b) Antenna permit fee for additional antennas $ 35.00 Wireless added to an existing antenna location Telecommunication Service CWTS BOLD represents added/amended fees A-5 AGENDA SECTION: AGENDA ITEM # REPORT # J STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 CONSENT 6B 193 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: .~. ITEM FOR COUNCIL CONSIDERATION: Consider termination of a Conditional Use Permit that allowed asingle-family home to be built at 6600 Oakland Avenue. I. RECOMMENDED ACTION: By Motion: Approve a resolution terminating the Conditional Use Permit a roved b Resolution No. 8638. II. BACKGROUND The property located at 6600 Oakland Avenue was acquired by the City as part of the 66th Street/Portland Avenue roundabout project. The northern 28 feet of the lot were needed for right-of-way associated with the project. In an agreement approved by the City Council on October 23, 2007, the City agreed to exchange the excess land at 6600 Oakland Avenue for property located at 6601 Portland Avenue (T&T Auto) that was necessary for the roundabout project. As a condition of the real estate closing between the City and the owner's of T&T Auto, the title company is requiring the City to terminate a Conditional Use Permit (CUP) for 6600 Oakland Avenue. This CUP allowed asingle-family home to be built at this location. MELISSA POEHLMAN, CITY PLANNER A NAME, TITLE 101309 - 6600 Oakland -CUP termination III. BASIS OF RECOMMENDATION A. POLICY • Resolution 8638 provided that the CUP should remain in effect for so long as conditions regulating it are observed, and the CUP should expire if normal operation of the use has been discontinued for 12 or more months, as required by the Zoning Ordinance, Section 546.05, Subd. 9. The title company is requesting that the City officially terminate the CUP. The City will terminate the permit on the basis that it is no longer required, that the City has no intention of using the property as a single-family residence, that the home has been removed and that the CUP constitutes a potential impairment to the title. B. CRITICAL ISSUES • Approval will allow conclusion on this matter. C. FINANCIAL • N/A D. LEGAL ' • The attached resolution was drafted by Legal Counsel E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION(S~ • N/A V. ATTACHMENTS • Resolution Resolution 8638 to be terminated Map Letter to Ms. Brenda Meier, Dougherty Mortgage LLC VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A ~~-1 RESOLUTION NO. RESOLUTION TERMINATING CONDITIONAL USE PERMIT APPROVED BY RESOLUTION NO. 8638 WHEREAS, a conditional use permit for a single family residence at the Property, as hereinafter defined, was approved by Resolution No. 8638 on November 9, 1998, and recorded on October 27, 1999 as Document No. 3219177 with the Registrar of Titles, Hennepin County, Minnesota (hereinafter referred to as the "Conditional Use Permit"); WHEREAS, the property to which the Conditional Use Permit affects is legally described as Lot 18, Block 1, Auditor's Subdivision Number 340, Hennepin County, Minnesota (the "Property"); WHEREAS, the Property is currently owned by the City of Richfield ("City"); WHEREAS, Resolution No. 8638 provided that the Conditional Use Permit shall remain in effect for so long as conditions regulating it are observed, and the Conditional Use Permit shall expire if normal operation of the use has been discontinued for 12 or more months, as required by the Zoning Ordinance, Section 546.05, Subd. 9; WHEREAS, the City would like the Conditional Use Permit terminated on the basis that the Conditional Use Permit is no longer required, that the City has no intention of using the Property as a single family residence, that the home located on the Property was removed on or about November 15, 2007, and that the Conditional Use Permit constitutes a potential impairment to title. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: The Conditional Use Permit is terminated and the Property is hereby irrevocably released from the terms of the Conditional Use Permit. 2. The City shall record this document with the Hennepin County Registrar of Titles. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk 101309 - 6600 Oakland -CUP termination ~'~ RESOLUTION N0.8638 RESOLUTION FOR APPROVING A CONDITIONAL USE PERMIT 6600 OAKLAND AVENUE WHEREAS, an application has been filed with the City of Richfield which requests approval of a conditional use permit for a single family residence on land generally located at 6600 Oakland Avenue South, legally described as: Lot 18, Block 1, Auditor's Subdivision Number 340 WHEREAS, the City has fully considered the request for approval of the conditional use permit. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: A conditional use permit is issued for a single family residence, as described in City Council Letter No. 282, on the Subject Property legally described above. 2. The conditional use permit is subject to completing the following conditions for the conditional use permit to be valid: That the commercial space be removed. That the curb cut and the pavement along 66th Street be removed including the curb cut at the northeast corner of the property. That this resolution be recorded with the County, pursuant to Minnesota statutes section 462.36, subdivision 1. 3. The conditional use permit shall remain in effect for so long as conditions regulating it are observed, and the conditional use permit shall expire if normal operation of the use has been discontinued for 12 or more months, as required by the Zoning Ordinance, Section 546.05, Subd. 9 Adopted by the City Council of the City of Richfield, Minnesota this 9th day of November, 1998. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk IFS-3 6601 Portland Ave & 6600 Oakland Ave October 2009 ~ Veteran's Park M 66TH STREET 6600 6601 aklan Portland w w Q > ° Q z ° ~ z ~ Y O 0 d N 0 55 110 220 330 440 Feet .~ (o~~`t Community Development Department Planning & Zoning MAYOR DEBBIE GOETTEL CITY COUNCIL PAT ELLIOTT TOM FITZHENRY SUZANNE M.SANDAHL FRED L. WROGE, JR. CITY MANAGER STEVEN L. DEVICH September 29, 2009 Ms. Brenda Meier Dougherty Mortgage LLC 90 South Seventh Street, Suite 4300 Minneapolis, MN 55402 Re: 6600 Lyndale Avenue South, Richfield, Minnesota We are familiar with the above-referenced property (legally described in Exhibit "A" attached hereto) and associated improvements located therein (the "Premises") and hereby certify to you as follows: a The Premises is classified as Zone PC-2 (General Commercial). b The present use of the Premises as amulti-tenant commercial and residential building is a conditional use in the PC-2 zoning district. c There are no known instances of noncompliance with city, zoning (including parking and setback regulations), building, or environmental and energy ordinances and requirements. The City does not warrant that the Premises comply with all requirements. No separate inspection has been made of the Premises for purposed of responding to your inquiry. d There is a Planned Unit Development, Final Development Plan and Conditional Use Permit required in connection with operation of the improvements on the Premises or its uses. e If destroyed, the Premises could be rebuilt. f The Premises comply with the subdivision ordinances affecting it and can be conveyed without the filing of a plat or replat of the Premises. g The City of Richfield's flood maps were rescinded in the 1980s. This property is classified as "Unshaded -Zone X." h There are no known proposals for widening, closing or realignment of access or abutting roads. i The Premises are part of the Lyndale-HUB-Nicollet Maintenance District. Commercial properties are assessed annually. There are no contemplated additional special assessments affecting the Premises. j There are no known instances of noncompliance with required city permits, licenses or approvals for the use of the Premises. This information was researched by the undersigned, on request, as a public service. The undersigned certifies that the above information is believed to be accurate based on or relating to the information supplied, however, neither the undersigned nor the City assumes liability for errors and omissions. All information was obtained from public records which may be inspected during regular business hours. The Urban Hometown 6700 PORTLAND AVENUE, RICHFIELD, MINNESOTA 55423 612.861.9764 FAX: 612.861.8974 www.cityofrichfield.org AN EQUAL OPPORTUNITY EMPLOYER ~~'~ Page 2 Sincerely, A Melissa Poehlman, AICP City Planner Enclosure AGENDA SECTION: CONSENT AGENDA ITEM # 6C REPORT # 19LF ~J STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: JAY HENTHORNE, POLICE LIEUTENANT NAME. TITLE ITEM FOR COUNCIL CONSIDERATION: Council approval of attached resolution authorizing Public Safety Department's acceptance of grant monies from the U.S. Dept. of Justice for $22,964. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution allowing the Dept. of Public Safety to accept grant monies (Justice Assistance Grant) from the U.S. De artment of Justice, Office of Justice Pro rams. II. BACKGROUND The Public Safety Department applied for grant entitled the Edward Byrne Memorial Justice Assistance Grant (JAG). The grant program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. Notification was received that the City of Richfield was approved to receive $22,964 from the JAG grant. :1013 Resolution for Acceptance of JAG Grant Monies III. BASIS OF RECOMMENDATION A. POLICY • Public Safety does not accept financial support unless it is designated for a specific program that will affect the department as a whole. • The grant money anrill be used by Public Safety/Police for training and purchasing of equipment. • Minnesota Statute 465.03 requires every acceptance of a grant or devise of real or personal property on terms prescribed by the donor be made by resolution of more than two-thirds majority of the City Council. • The Administrative Services Department issued a memo on November 9, 2004 requiring that all grants and restricted donations to Departments be received by resolution and by more than two-thirds - majority of the City Council in accordance with Minnesota Statute 465.03. B. CRITICAL ISSUES • The grant money will be used by Public Safety/Police for purchasing equipment. • Due to budget restraints for the past several years, the Police Division has not purchased many needed equipment items. C. FINANCIAL • Five percent (5%) or $1,209 of the total $24,173 has been removed as approved by the administrator of the grant for administrative costs. Public Safety will receive $22,964. D. LEGAL • N/A E. ENVIRONMENTAL CONCERNS • N/A IV. ALTERNATIVE RECOMMENDATIONS) • Council could disapprove of the acceptance of grant monies and the funds would have to be returned. V. ATTACHMENTS • Resolution. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A CSC-I RESOLUTION NO. RESOLUTION AUTHORIZING THE DEPARTMENT OF PUBLIC SAFETY/POLICE TO ACCEPT THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR $22,964 FROM THE OFFICE OF JUSTICE PROGRAMS TO BE USED FOR SELECTED TRAFFIC AND NARCOTIC ENFORCEMENT, SPECIALIZED TRAINING FOR POLICE PERSONNEL, AND CRIME PREVENTION AND JCPP (JOINT COMMUNITY POLICE PARTNERSHIP) PROGRAMS WHEREAS, Richfield"Police has been approved by the U.S. Dept. of Justice to participate in funds made available to several Hennepin County departments through the Edward Byrne Memorial Justice Assistance Grant (JAG); and, WHEREAS, Richfield is scheduled to receive $22, 964 to be used as designated by the grant agreement which mandates that the funds be used for law enforcement related programs and or equipment; and, WHEREAS, Richfield has agreed that Hennepin County will serve as the fiscal agent on behalf of the Cities of Bloomington, Brooklyn Center, Brooklyn Park, Champlin, Eden Prairie, Edina, Golden Valley, Hopkins, Maple Grove, Minneapolis, Minnetonka, New Hope, Plymouth, Richfield, Robbinsdale, and, St. Louis Park; and, WHEREAS, Richfield Police has designated $22,964 for department programs, specialized training, and Officer over-time for selected enforcement; and, WHEREAS, five percent (5%) has been set aside for costs associated with administering the JAG funds, in accordance with the agreement. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield, Public Safety Department will accept funds designated for police programs and equipment in accordance to and as listed above. Adopted by the City Council of the City of Richfield, Minnesota this 13th of October, 2009 Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk ~~ STAFF REPORT AGENDA SECTION: AGENDA ITEM # REPORT # CITY COUNCIL MEETING OCTOBER 13, 2009 CONSENT 6D 195 REPORT PREPARED BY: JIM TOPITZHOFER, RECREATION SERVICES DIRECTOR NAME, TITLE DEPARTMENT DIRECTOR REVIEW: ~ l l y.y ~ _ ~~ D / REVIEWED BY CITY MANAGER: ,~ ~~ ~~/ _,.,_ "~" ~A L '~ ITEM FOR COUNCIL CONSIDERATION: Consideration of Contract Change Orders #5, #6, #9 and #10 for the Renovation of Lincoln Athletic Com lex. I. RECOMMENDED ACTION: By Motion: Approve Contract Change Orders related to the renovation of the Lincoln Athletic Complex: • #5 to install pea gravel rather than sand in the drain the fields for all ballfields in the amount of $2,035.00; • #6 to provide additional stainless steel components to extend the 6-inch water line into the concession building in the amount of $1,513.60; • #9 to provide conduit from electrical panel to existing paper towel dispensers in the amount of $990.00; and • #10 to increase the size of four bleacher pads to accommodate larger bleachers in the amount of $1,146.20. II. BACKGROUND The City of Richfield authorized a contact with Ebert Construction Inc. on June 23, 2009 for the renovation of Lincoln Athletic Complex. Staff is recommending Council approve Contract Change Orders #5, #6, #9 and #10: 1013 Lincoln Athletic Complex Change Order 5, 6, 9&10 Change Order #5 -All ballfields were specified to include drain the to facilitate efficient rainwater runoff. The Architect recommends installing pea gravel around the drain the so that it guards against the build-up of silt over time. The cost to replace the sand with pea gravel for all the fields is $2,035.00. Change Order #6 -The 6-inch water line was specified to be converted to a smaller diameter line just before it enters the concessions building. Staff recommends continuing the 6-inch line into the concession building along with the required stainless steel components and connectors to offer more flexibility to modify the irrigation system and other uses if needed in the future. The cost to provide additional stainless steel components to extend the 6-inch water line into the concession building is $1,513.60. Change Order #9 -Paper towel dispensers were specified in the restrooms of the concession building. Conduit is recommended to be installed to the dispenser locations to accommodate electric hand dryers~in the future to reduce maintenance and the cost of paper products. The cost to provide conduit to both locations is $990.00. Change Order #10 -The concrete bleacher pad for each field was specified to accommodate athree-row bleacher. The City currently has enough available 5- row bleachers for all four fields, which would accommodate more spectators. The bleacher pads would need to be expanded to a dimension of 9 feet by 16 feet to accommodate the five-row bleachers at a cost of $1,146.20. III. BASIS OF RECOMMENDATION A. POLICY • It is appropriate for City Council to review and approve contract change orders which are additions to the project contract. B. CxITICAL ISStTES • The Contractor is under a time constraint to complete the project on a timely basis in order to accommodate use as soon as possible for the next season. C. FINANCIAL • If approved, the two contact change orders will change the contract for Ebert Construction as follows: Base Bid, Alternates and previous approved change orders $1,00.3,502.20 Change Order #5 $ 2.035.00 Change Order #6 $ 1,513.60 Change Order #9 $ 990.00 Change Order #10 $ 1.146.20 New Contract Amount Cost $1,009,187.00 Funding for the remainder of this project will be, in the form of an internal loan to the City's recreation fund, paid back from future proceeds from City liquor store operations, the same manner that the City financed the outdoor pool renovation in 2003. D. LEGAL • None E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION~S~ • None V. ATTACHMENTS • Change Order #5 • Change Order #6. • Change Order #9 • Change Order #10 VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None ~3~~T ooNernuorioa To: Kevin Busch Busch Architects Inc Suite 509 2402 University Ave W St Paui, MN 55114-1745 Ph: (651)645-6675 Fax: (651)645-8071 Description: Drain Tile Agregate Number: 5 Date: 8/12/09 Job: 6520 Lincoln Athletic Complex Phone: 23350 County Road 10 Corcoran, MN 55357 Ph :763-498-7844 We are pleased to offer the following specifications and pricing to make the following changes: Provide and install "pea gravel" in the drain file trench in-lieu-of sand. Proposal Revised 8/31/09 to included Attachment A (price breakdown) The total amount to provide this work is ................................................................................................. (Please refer to attached sheet for details.) If you have any questions, please contact me at . $2,035A0 Submitted by: Ebert Construction, Inc. Cc: ~^"' Change Proposal Approved by: Date: Page 1 of 2 ~3~~T Description: Drain Tile Agregafe C~ ~-~- Change Proposal 5 Price Breakdown Continuation Sheet 23350 CoUnry Road 10 Corcoran, MN 55357 Ph ; 763.498-7844 Description Labor Material i~c{ufpment Subcontract Other Prfce earthwork $1,850.00 $1,850.00 Subtotaf: $1,850.00 $1,850.00 10.00% $1$5.00 Total: $2,035.00 Page 2 0€ 2 ~ ~-- 3 Attachement - A Change Proposal #5 Price Brea a Washed River Sand o Aggregate "Pea Gravel o Difference in Cost 0 100 Tons Needed o Ebert o Change Proposal #5 It-Dawn $3.25 per ton $21.75 per tan $18.50 per ton $1850.00 $185.04 $2035.00 O6N~THII~ON To: Kevin Busch Busch Archi#ects Inc Suite 501 2402 University Ave W St Paui, MN 55114-1745 Ph: (651)645-6675 Fax: (651)645-5071 Description: Water Line Number: 6 Date: 8114108 Job: 6520 Lincoln Athletic Complex Phone: 23350 County Road 10 Corcoran, MN 55357 Ph :763-498-7844 We are pleased to offer the following specifications and pricing to make the following changes: Provide stainless steel threaded rod far all DIP connections vs standard steel. Per the direction of the city of Richfleid. Provide additional 8" DIP and connections to continue 8" into the building vs. changing to 4" The totaE amount to provide this work is .................................................................................................. (Please refer to attached sheet for details.) If you have any questions, please contact me at . $1,513.80 Submitted by: Ebert Construction, inc. Cc. coo-~+ Change Proposal Approved by: Date: Page 1 of 2 ~3E~T OON9YROOTION Deacriptlon: Water Line .~.--.^ ~~~ ~ Change Proposal 6 Price Breakdown .Continuation Sheet 23350 County Road 10 Corcoran, MN 55357 Ph :763.498-7844 " Deacriptlon Labar Material Equipment Subcontract Other Price Earthwork $1,376.00 $1,376.00 Subtotal: $1,378.00 $1,376.00 90.00% $137.60 Total: $1,513.60 Page 2 of 2 E3~~T OON$TRUOYION To: Kevin Busch Busch Architects Inc Suite 501 2402 Universify Ave W St Paul, MN 55114-1745 Ph: (651)645-6675 Fax: (651)645-8071 Description: Electrical Rough-In for Future Hand Dryer Number: 9 Date: 9/28/09 Job: 6520 Lincoln Athletic Complex Phone: 23350 County Roed 10 Corcoran, MN 55357 Ph :763-498-7844 We are pleased to offer the following specit'ications and pricing to make the following changes: Provide conduit from electrical panel to location of existing paper towel dispensors. Standard duplex box to be recessed in fhe masonry. One (1) in the men's room and twa (2) In the women's roam. *Nofe that fu#ure saw cutting of the masonry wall may need to happen in order to install hand dryers:" The total amount to provide this work is .................................................................................................. $980.00 (Please refer to attached sheet for details.) if you have any questions, please contact me at (763)498-7844. Submitted by: Steve Jones Bbert Construction, Inc. Cc: ~.J "' t~ Change Proposal Approved by: Date: Page 1 of 2 -^ ~ 23350 County Road i0 Corcoran, MN 55357 Ph :763.498-7844 E3.E~T OOHSTAUOTIOH Change Proposal 9 Price Breakdown Continuation Sheet Description: Eleciricai Rough-In for Fufure Hand Dryer Description Labor Material Equipment Subcontract Other Price Electrical $900.00 $900.00 Subtotal: $900.00 10.00% Total: $900.00 $90.00 X990.00 Page 2 of 2 C5 23350 Counly Road 10 Corcoran, MN 55357 Ph :783-498.7844 ~3E~T To: Kevin Busch Busch Architects !nc Suite 501 2402 University Ave W St Paul, MN 55114-1745 Ph: (651)645-6675 Fax: (851)645-8071 Description: i3leacher Siab Number: 10 Date: 9/30109 Job: 6520 Lincoln Athletic Complex Phone: We are pleased to offer the following specifications and pricing to make the foilowing changes: Increase concrete bleacher slab size to 9'x14' The total amount to provide this work is .................................................................................................. (Please refer to attached sheet for details.) If you have any questions, please contact me at . $1,146.20 Submitted by: Cc: Change Proposal Approved by: Date: Page 1 of 2 D ~ ~ 23350 County Road 10 Corcoran, MN 55357 Ph :763498-7844 ~3i~~T pONSTRU0T30N Change Proposal 10 Price Breakdown Continuation Sheet Description: Bleacher Slab Description tabor Material Equipment Subcontract Other Price Casi-in-Place concrete $1,fl42.00 $1,042.00 Subtotal: ~~,u4z.uu $1,042.00 10.00% $104.20 Total: $1,146.20 Page2of2 AGENDA SECTION: CONSEN'P AGENDA ITEM # ($ REPORT # 19C ~~. STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: JAY HENTHORNE, POLICE LIEUTENANT DEPARTMENT DIRECTOR REVIEW: IGNATURE REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of the renewal of the contract with Chiefs Towing, Inc. for Public Safety towing services for December 1, 2009 through November 30, 2010. I. RECOMMENDED ACTION: By Motion: • Approve the renewal of the attached contract for Public Safety towing services, December 1, 2009 through November 30, 2010, between the City of Richfield and Chief's Towing, Inc., 8610 Harriet Avenue South,. Bloomington, MN. • All prices for all categories of services will remain the same as 2008-2009 contract. with no increase in fees. II. BACKGROUND The City currently has a contract with Chiefs Towing, Inc. for Public Safety towing services. Chief's Towing, Inc. was awarded the contract for 2009 and would like to renew the contract for the year 2010, as the contract expires on November 30, 2009. The contract can be automatically renewed if both parties agree to the renewal and if Chief's notifies the City in writing 30 days in advance of the expiration of the contract that they wish to renew. Chief's Towing, Inc. is located in the City of Bloomington and previously contracted with the City of Richfield for Public Safety towing services. Their performance during the previous 1013 Renewal of Chief's Towing Service Contract for 2009 contract period was satisfactory. They meet all requirements stated in the contract and currently tow for Bloomington Police, as well III. BASIS OF RECOMMENDATION A. POLICY • Chief s notified the City that they wish to renew the contract for 2010. • The Public Safety Department wishes to renew the contract with Chief's Towing, lnc. • Contracts for services need not be competitively bid. • The contract has numerous conditions that must be met. Chief's Towing, Inc. is a reputable, established towing business that meets all contract requirements. • A six-month notice must be given by either party in writing to terminate the contract. • ~ On December 1, 2009, Public Safety must have towing services. This is particularly important with the possibility of snow emergencies occurring at any time. • Chiefs is a large towing company that can handle the needs of Public Safety regarding seizure/impound vehicles and comply with City ordinances that a smaller company could not handle effectively. • The current contract with Chiefs reflects rates from 2009. Rates will not increase for the period December 1, 2009 -November 30, 2010, per the attached letter from Jeffery Schoenborn, General Manager of Chiefs Towing. • There is adequate funding in the Public Safety budget to cover the costs. • I he City Httorney nas reviewea Towing, Inc. E. ENVIRONMENTAL CONCERNS • N/A . ALTERNATIVE RECOMMENDATION(S~ • Do not sign the contract. However, Pu services beginning December 1, 2009. approved the past contract with Chiefs must have towing and impounding ~ V . ATTACHMENTS ~ • Letter from J. Schoenborn, GM of Chiefs Towing, Inc. • 2009-2010 Contract with Chiefs Towing, Inc. • Price Sheet for Towing, Impounding & Storage VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. ~`~ Chief s Towing, Inc 8610 Harriet Ave. South Bloomington, MN 55420 ph 952-888-2201 watts 800-888-2201 July 27, 2009 City of Richfield Richfield Public Safety Department Mr. Jay Henthorne 6700 Portland Avenue South Richfield, MN 55423 RE: CONTRACT FOR TOWING OF CITY VEHICLES, IMPOUNDING AND STORAGE OF MOTOR VEHICLES CONTRACT DECEMBER 1, 2009 THRU NOVEMBER 30, 2010, Dear Mr. Henthorne; We at Chief s Towing, Inc. would like to take this opportunity to thank you for allowing us to perform the towing, impound and storage of motor vehicles for the City of Richfield this past year. We would like to extend the contract for an additional (1) year period if such an extension is permitted by the City of Richfield and approved by the Richfield City Council. The rates will NOT chance for the upcoming year. (see attached) Sincerely, Jeffery R. Schoenborn Chief s Towing, Inc. General Manager SO/JS enc www. chie fstowin g. com tP G ~ d~ AGREEMENT BETWEEN THE CITY OF RICHFIELD AND CHIEF'S TOWING, INC. FOR TOWING, IMPOUNDING AND STORAGE OF MOTOR VEHICLES THIS AGREEMENT is made this 30th day of November, 2009, between the City of Richfield, a Minnesota municipal corporation located at 6700 Portland Avenue South, Richfield, Minnesota 55423 (hereinafter referred to as the "City"), and Chief's Towing, Inc., located at 8610 Harriet Avenue South (hereinafter referred to as the "Contractor"). WITNESSETH WHEREAS, the City has a need to contract for the towing, impounding and storage of motor vehicles; and WHEREAS, the City requires that the towing operators are located within three (3) miles of the City limits; and WHEREAS, the Contractor is the operator of a towing and storage facility within three (3) miles of the City limits and has the expertise and capabilities to provide the required services; NOW THEREFORE, in consideration of the terms and conditions expressed herein, the parties agree as follows: I. TERM OF AGREEMENT The term of this Agreement shall be from December 1, 2009, to November 30, 2010, subject to termination as provided in Subdivision V. II. DUTIES OF CONTRACTOR A. The Contractor shall tow, impound, and store all motor vehicles, which are ordered removed under the direction of the police chief, or the fire chief, of the City of Richfield or their authorized and legal representatives. The Contractor shall be entitled to a charge for its towing and storage services pursuant to those fees specified in the ~~3 Contractor's Proposal (Exhibit B). It is agreed that neither the City nor the Richfield Police Department is responsible for any charges as a result of towing and/or storage, with the exception of those vehicles identified by the Police as subject to forfeiture, and that the Contractor assumes liability for any unpaid charges. B. The Contractor agrees to provide the services, as proposed, and perform all other terms and conditions according to the City's Specifications and the Contractor's Proposal, incorporated by reference herein as Exhibit A and Exhibit B. C. The Contractor shall defend, indemnify and hold harmless, the City of Richfield, its officials, employees and agents, from any and all claims, causes of action, lawsuits, damages, losses, or expenses, including attorney fees, arising out of or resulting from the Contractor's (including its officials, agents or employees), performance of the duties required under this Agreement, provided that any such claim, damages, loss or expense is attributable to bodily injury, sickness, diseases or death or to injury to or destruction of property including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct of Contractor. D. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of copartners between the parties hereto or as constituting the Contractor's staff as the agents, representatives or employees of the City for any purpose in any manner whatsoever. The Contractor and its staff are to be and shall remain an independent contractor with respect to all services performed under this Agreement. The Contractor represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the Contractor or other persons, while engaged in the performance of any work or services required by the Contractor under this Agreement, shall have no contractual relationship with the City and shall not be considered ~E-y employees of the City, and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the Contractor, its officers, agents, contractors or employees shall in no way be the responsibility of the City; and the Contractor shall defend, indemnify and hold the City, its officers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the City, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Compensation, disability, severance pay and PERA. E. The parties agree to comply with the Minnesota State Human Rights Act, Minnesota Statutes, Section 363. F. The Contractor agrees to maintain for the full term of this Agreement, the following minimum insurance coverage: a) $1,000,000.00 Comprehensive General Liability insurance, Business Auto Policy with $1,000,000.00 limits and Garage Keeper's Legal Liability. b) Workers' Compensation insurance covering all employees of the Contractor, or his agents, in accordance with the Minnesota Workers' Compensation Law. Certifications of insurance must be filed with the City and shall include a provision that states the insurance company shall give the City at least 25 days written notice prior to cancellation, non-renewal, or any material change in the policy. The Contractor further W ~ / agrees to name the City of Richfield as additional insured on said comprehensive general liability policy. G. The Contractor agrees to furnish on or before the date this Agreement becomes effective, an acceptable corporate surety bond in the amount of $10,000, payable to the City of Richfield and subject to approval by the Richfield City Attorney, for the faithful performance of all duties and obligations imposed under the terms and conditions of the Agreement. III. DUTIES OF THE CITY The City agrees to pay the Contractor the flat rate charge of $152.00 per vehicle for the towing and storage of vehicles identified by the Police Department as subject to forfeiture and which are subsequently released to the Police Department. IV. MISCELLANEOUS A. This agreement represents the entire Agreement between the Contractor and the City and supersedes and cancels any and all prior agreements or proposals, written or oral, between the parties relating to the subject matter hereof; and amendments, addenda, alterations, or modifications to the terms and conditions of this Agreement shall be in writing and signed by both parties. B. The Contractor agrees to comply with the Americans With Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and not discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. The Contractor agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought, alleging a violation of ADA and/or Section 504 caused by the Contractor. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs and activities. The City has designated coordinators to facilitate ~P G (D compliance with the Americans with Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. C. The Contractor will comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes. The Contractor agrees to comply with all applicable local, state and federal laws, rules and regulations in the performance of the duties of this contract. D. This Agreement shall not be assignable except at the written consent of the City. E. The books, records, documents, and accounting procedures of the Contractor, relevant to this Agreement, are subject to examination by the City, and either the legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section 168.06, Subdivision 4. F. The City and the Contractor agree to submit all claims, disputes and other matters in question between the parties arising out of or relating to this Agreement to mediation. The mediation shall be conducted through the Mediation Center, 1821 University Avenue, St. Paul, Minnesota. The parties hereto shall decide whether mediation shall be binding or non-binding. If the parties cannot reach agreement, mediation shall be non-binding. In the event mediation is unsuccessful, either party may exercise its legal or equitable remedies and commence such action .prior to the expiration of the applicable statute of limitations. V. TERMINATION Either party may terminate this Agreement for any reason upon giving six (6) months advanced written notice to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first above written. ~ ~ -~ CITY OF RICHFIELD DATED: gY: DATED: Its Mayor BY: Its Manager CHIEF'S TOWING, INC. DATED: gy, Its: (~~'g EXHIBIT A 2009-2010 SPECIFICATIONS TOWING, IMPOUNDING AND STORAGE OF MOTOR VEHICLES GENERAL: It is the intent and purpose of these specifications to specify and detail the requirements for the Towing, Impounding and Storage of Motor Vehicles for the City of Richfield 24 hours per day, 365 days per year, on an as needed and directed basis. Such direction is to be by the Chief of Police, the Fire Chief, or their authorized and legal representatives. The contract for service shall commence on December 1, 2009 and terminate on November 30, 2010. The City reserves the right to extend the contract for additional (1) one year periods if such an extension is permitted by the Contractor, the standard of service is satisfactory, and, has the approval of the Richfield City Council. At the time of contract extension, the contractor may request a price increase for all categories to be effective during the contract extension period. Any requested increase shall not exceed the Consumer Price Index for the Minneapolis/St Paul urban area and have the approval of the Richfield City Council. Application for extension and price increases or decreases shall be initiated by the performing contractor, must be submitted in writing and be in the hands of the proper Director of Public Safety at least sixty (60) days prior to the date of contract expiration. All of the towing, impounding and storage of motor vehicles under this contract shall be in accordance with Minnesota Chapter 1688 and any section of the Richfield City Code related thereto. SPECIAL PROVISIONS: The contractor must own or have direct access to satisfactory equipment and trained, available personnel, in order to provide immediate and prompt service as ordered and requested by the authorized City officials. 2. The contractor must own or have available within (3) miles of Richfield's city limits the following equipment as a minimum: A. Two trucks having a manufacturer's gross vehicle weight rating of 4 ton or more, to be equipped with a crane and winch, and further equipped to control the movement of the towed vehicle, and B. Equipment sufficient and designed to move a completely demolished vehicle by means of dollies or low-bed trailers. A listing of all equipment to be utilized shall be submitted to the City. Such listing shall show the make and model of all equipment available for use under this contract, along with size and all other pertinent information, such as specialized equipment not necessarily herein specified, but which may be a factor in performing effectively and efficiently. ~~^~ All equipment to be used by the contractor under this contract shall be maintained in good repair and condition. The City reserves the right to inspect the equipment from time to time for the purpose of determining that equipment condition is in conformance with the terms and conditions of the specifications and the contract. 3. All storage and parking lot facilities and all equipment to be used by the contractor under this contract must be located within (3) miles of Richfield's city limits. The storage and parking lot facilities must meet all of the applicable State building code standard and municipal license and zoning requirements, including those relating to screening and landscaping of the City in which the facility is located. 4. The facilities proposed to be utilized under this contract must have the capability of storing a minimum of one (1) vehicle inside and a further capability of providing storage for a minimum of (25) twenty-five vehicles outside. Inside storage will be necessary only when so requested or directed by an authorized official of the City of Richfield as identified in these specifications. When a direction is given to store a unit inside, such directions may be accompanied by certain instructions for security measures to be employed. The security responsibilities become the responsibility of the storing agent while the unit is in their keeping. 5. The Contractor performing under this contract shall assume all and full responsibility for the conduct of his/her employees. The Contractor guarantees that all of the employees performing under this contract will be adequately trained in their profession, will respond promptly to all calls, will provide safe and adequate equipment (as herein specified), be clean and neat in appearance, use decent language, free of profanity, and treat the public courteously at all times. Reauest, for service from the Richfield Police Department must be given priority by all dispatchers. Failing to meet any or all of the requirements of this section may result in cause for terminating the contract at any time as per the conditions specified for contract termination. 6. The Contractor will be solely responsible for loss or damage to any vehicle, including all equipment and contents, from the time direction is given by the authorized City representative turning the vehicle over to the Contractor or his Agency and until such time as the vehicle is legally released to the registered or actual owner or legal agent thereof. 7. The performing contractor must agree to maintain proper records of all vehicles received. The record keeping system shall meet the approval of the Richfield Public Safety Director and records are to be available at all times for inspection by authorized City officials. The records must include a copy of the police impounding report. A report shall be submitted monthly to the Richfield Public Safety Director detailing all vehicles stored or released during that current month. All contents of such reports shall meet the approval of the Richfield Public Safety Director. 8. All vehicles towed or impounded are to be released only upon proper authority of the Richfield Public Safety Director, except for private tows. 9. While performing under ,this contract and under these specifications, the Contractor or their designated representative(s) must be present at the storage facility six (6) days a week, Monday through Saturday, between the hours of 8:00 a.m. and 6:00 p.m. (excluding legal holidays), and from 12:00 p.m. (noon) to 1:00 p.m. each Sunday and all legal holidays, for the purpose of releasing vehicles to authorized claimants. Police requested releases will be handled anytime. (~ E- f0 10. It shall be agreed under this. contract that motor vehicles will not be driven at anytime during the towing procedure. In the event that the vehicle is without tires or has flat tires, the performing Contractor agrees to tow the vehicle without damaging the wheels and further agrees not to tow any vehicle on its rims, on wheels without tires, or on flat tires. 11. Upon arrival at the scene of a tow where a vehicle accident has occurred, the performing Contractor, in addition to the physical removal of the vehicle, assumes full responsibility for removing any vehicular parts or other debris, excluding liquids and other commercial .cargo, resulting from the accident. This clean-up is to be completed without any additional compensation. 12. The performing Contractor shall be entitled to a charge for his/her towing and storage services pursuant to the fees submitted in the accompanying bid proposal. The Contractor shall agree that neither the City nor any Department thereof is responsible for any charges as a result of towing and/or storage and that the Contractor assumes all liability for any and all unpaid charges. NOTE: This Provision and these Specifications are in no way a law or regulation relating to "price, route, or service of any motor carrier with respect to the transportation of property," under 49 U.S.C. Sec. 14501(c)(1)(1997). 13.If an involved private owner/operator makes a timely request for a tow by other than our Contractor, such request shall be honored by the Police Department. In either instance, the owner/operator is solely responsible for all associated charges. 14. For vehicles identified by the Police Department as subject to forfeiture, and subsequently released to the Police Department pending the outcome of forfeiture proceedings, the performing contractor shall indicate a flat rate charge per forfeited vehicle. The flat rate shall include the towing, storage on the date of the tow, and three days of storage after the date of the tow. The flat rate applies to all cars, vans, small trucks, 4-wheel drive vehicles, utility vehicles, and motorcycles identified by the Police Department as subject to forfeiture to the City. 15. Should the Contractor fail to appear at a designated tow point within twenty (20) minutes after receiving a call for a tow, the City reserves the right to call another towing service to perform the work. If the Contractor is called and is unable to respond due to conditions beyond their control, the authorized City officials shall be immediately so informed, and the right is hereby reserved to call another service to perform the work. If, at any time, it becomes necessary for the City to request the services of another towing service for the reasons detailed above, the City retains the right to hold the Contractor retained under this contract responsible for any additional charges over and above the fee schedule recorded in this bid proposal. Such charges shall be assessed only if the response time is due to negligence or laxity on the part of the contractor, which negligence might include equipment failure. 16. The Contractor performing under this contract shall operate and maintain its parking and storage facility in compliance with the terms of this contract and all State and City applicable laws, ordinances, and rules and regulations that are presently in effect, or which may hereafter be adopted. 17. No alterations or modifications of the terms of this contract shall be valid unless made in writing and signed by authorized representatives of both parties hereto. ~~~~i 18. In the event of a breach by the Contractor of any terms or conditions of this agreement, the City shall have, in addition to any other legal recourse, the right to terminate this agreement forthwith. 19. Either party may terminate this contract upon the serving of such termination notice to the other, in writing, (6) six months prior to the intended termination date. 20.A copy of this contract, along with the authorized fee schedule, shall be posted in a conspicuous place in the Contractor's place of business. INSURANCE: The successful Contractor shall not commence work under this contract until the specified insurance coverages have been obtained. The Contractor shall file, with the Richfield City Clerk, all certificates of insurance or documentation thereof indicating that all specified insurance have been obtained and are in full force. The City of Richfield shall be named as an additional insured on said comprehensive general liability policy. The following coverages are required as minimums: 1. Public Liability Insurance: $1,000,000 Comprehensive General Liability (including assault and battery). 2. Business Auto Policy with all coverages (all vehicles), with $1,000,000 limits. 3. Garage Keepers' Legal Liability. 4. Workers' Compensation Insurance covering all employees of the Contractor, or his agents, working under this contract in accordance with the Minnesota Workers Compensation Law. The Contractor shall agree to provide to the Richfield City Clerk, 25 days prior written notice in the event any policy is canceled or a material change is effected and each policy must contain a provision that the insurer notify the Richfield City Clerk immediately if a policy is canceled or a material change has been effected. PERFORMANCE BOND: On or before the date that the contract between the City and the Towing service becomes effective, the Contractor shall file with the Richfield City Clerk an acceptable Corporate surety bond in the amount of $10,000, payable to the City of Richfield and subject to the approval by the Richfield City Attorney for the faithful performance of all duties and obligations imposed under the terms and conditions of the contract. ~!2' EXHIBIT B City of Richfield, MN REVISED PROPOSAL FOR TOWING, IMPOUNDING AND STORAGE OF VEHICLES Consumer Price Index Increase 12/01/08 As It Pertains To 12/01/09 Thru "Transportation" thru 11/30/09 0.0% 11/30/10 Towing of impounded cars, trucks (under 1 % ton capacity), motorcycles, all-terrain vehicles, snowmobiles and unattended utility trailers towed within the City of Richfield $ 78.00 -0- $ 78.00 Towing charge for the same from outside the City of Richfield $ 78.00 -0- $ 78.00 Mileage charge for same $ 3.15 -0- $ 3.15 Towing of trucks (larger than 1 ton capacity) within the City of Richfield $130.00 -0- $ 130.00 Towing charge for same outside the City of Richfield $130.00 -0- $130.00 Mileage charge for same $ 3.15 -0- $ 3.15 Use of Winch with a tow Car (Per hour maximum of $66.06) $ 20.00 -0- $ 20.00 Truck (Per hour maximum of $109.25) $ 32.00 -0- $ 32.00 Use of Dolly $ 20.00 -0- $ 20.00 Use of low-bed trailer or truck (flatbed required) $ 98.00 -0- $ 98.00 Storage Charges First 24 hours or fraction thereof: Inside Storage $ 35.00 -0- $ 35.00 Outside Storage $ 25.00 -0- $ 25.00 Each additional 24 hours of fraction thereof: Inside Storage $ 35.00 -0- $ 35.00 Outside Storage $ 25.00 -0- $ 25.00 Forfeitures Vehicles forfeited to the City of Richfield $152.00 NO CHANGE $ 152.00 City owned vehicles Towing city owned vehicle less than 1 ton within City of Richfield $38.00 -0- $ 38.00 Mileage charge for same outside City $3.15 -0- $ 3.15 * Cents are rounded to the nearest dollar except mileage www.chiefstowing.com AGENDA SECTION: RE$OLIITION AGENDA ITEM # $ REPORT # 197 ~J STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of an amendment to the City's Comprehensive Plan related to development of a new City Hall Building at 6700-6758 Portland Avenue. The amendment will change the designation of certain parcels from Low Density Residential to Public/Quasi-Public and will also correct an error that describes a portion of the current City Hall site as Park rather than the correct designation of Public/Quasi-Public. I. RECOMMENDED ACTION: By Motion: Approve a resolution amending the Richfield Comprehensive Plan for a portion of 6710 Portland Avenue from Park to Public/Quasi-Public, and at 6734, 6754 and 6758 Portland Avenue from Low Densitv Residential to Public/Quasi-Public. II. BACKGROUND A number of boundary, property line and use designation issues exist on the property that is currently occupied by Richfield City Hall, Heredia Park and two single-family homes along Portland Avenue. Specifically, the physical property lines do not accurately describe the boundaries of each use, which has led to error in the designation of land in the Comprehensive Plan (see aerial map attachment). The proposed Comprehensive Plan amendment and the platting of this block (to be considered separately by the Council) will address these issues. Additionally, the proposed amendment will change the designation of the single-family parcels from Low Density Residential to Public/Quasi-Public. 101309 -City Hall CP Amend Heredia Park is officially addressed at 6710 Portland Avenue. As they exist now, the property lines of Heredia Park include half of the existing City Hall building and the entire parking lot. This led to an error in classification of the property in the Comprehensive Plan. The area covered by the building and parking lot should have been designated as Public/Quasi-Public, rather than Park. The proposed amendment will correct this error. Currently the properties located at 6734, 6754 and 6758 Portland Avenue are designated as Low Density Residential in the Comprehensive Plan. 6754 and 6758 Portland Avenue are the two single-family homes located at the southern end of the block. 6734 Portland Avenue is aseparately-addressed parcel that is currently part of the City Hall parking lot. The proposed amendment will change the designation of these parcels to Public/Quasi-Public. III. BASIS OF RECOMMENDATION A. POLICY • The Metropolitan Council must approve all amendments to the Comprehensive Plan. B. CRITICAL ISSUES • A public hearing was held before the Planning Commission on September 28, 2009. No one spoke at the hearing. • The Planning Commission recommended approval of the amendment (7-0). • The proposed changes will allow for the construction of a new City Hall and will correct errors in the existing Comprehensive Plan. • It is not anticipated that the Metropolitan Council will have any concerns regarding the proposed changes. C. FINANCIAL • N/A D. LEGAL • A public hearing was held before the Planning Commission on September 28, 2009. • Mailed notice was sent to all property owners and residents within 350 feet of the properties. E. ENVIRONMENTAL CONSIDERATIONS • N/A ~ IV. ALTERNATIVE RECOMMENDATION(S) ~ ~ V. ATTACHMENTS ~ • Resolution • Aerial Map • Existing Comprehensive Plan Map • Proposed Comprehensive Plan Map VI. PRINCIPAL PARTIES EXPECTED AT MEETING I ~~~ RESOLUTION NO. RESOLUTION AMENDING THE CITY'S COMPREHENSIVE PLAN FOR A PORTION OF 6710 PORTLAND AVENUE FROM PARK TO PUBLIC/QUASI- PUBLIC, AND AT 6734, 6754, AND 6758 PORTLAND AVENUE FROM LOW DENSITY RESIDENTIAL TO PUBLIC/QUASI-PUBLIC WHEREAS, the City's Comprehensive Plan provides a Guide Plan establishing particular planning needs for specific segments of the City; and WHEREAS, the Comprehensive Plan designates a 6710 Portland Avenue as "Park" and 6734, 6754 and 6758 Portland Avenue as "Low Density Residential;" and WHEREAS, the City has reviewed the Guide Plan classification and determined that it would be appropriate to designate a portion of 6710 Portland Avenue as "Public/Quasi-Public" and 6734, 6754 and 6758 Portland Avenue as "Public/Quasi-Public;" and WHEREAS, the Planning Commission conducted a public hearing on September 28, 2009 concerning modifying the Guide Plan and recommended approval of the modifications; and WHEREAS, the City Council considered the amendment on October 13, 2009; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota that the City's Comprehensive Plan is hereby amended to designate a portion of 6710 Portland Avenue as "Public/Quasi-Public" and 6734, 6754, and 6758 Portland Avenue as "Public/Quasi-Public," contingent upon the following: 1. The revision is submitted to and approved by the Metropolitan Council. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of October 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk "~ City Hall & Heredia Park Properties Aerial N K V ~~ ~ ' ~ r I' f J . :. . ~` ~ ' 'y ' 1 M~i ~ ~ y- i ~ _ \' ~ ' ~ ~ V • - ''yeey y ~ ~ ~ ~J~ r ~~ // 4l, Il Mi • s ' ' ~ ~ ~ ~ t ~ 4 ~. 1 ~ 1i `~ ~t, ~ ` y ~ - ~ .. =. ~ - ~ 'n art' y }~' ~ ~ T . . ~ .., l ~i: - 1 ~ [ '4 ~ * I,~__ ~Y f ti~ F ._~._.. \ 4 F + • ~ / !^ ~ ; ` ~ l~,'YY ~ ~ ! .P ~ '~ S tom,, \~ ~ ~ . . ~ . .• 'F •• `~ ' r w ' n~l ~ ~fi, -'4' ~ fir' F F ~ ~ ~ ~ ~ y ~X.' ,~yrT a s, , F ;r_ ~Q ~ ms tc = ~tReN! Q p ~ O . `~ ! ~ r ~,F e~ _ f~ . ~ .. a t ~ ~ , ~; :~ 68TH AV ~ ~; ~~ r " ~ , ~ 1 ~ ~ '^ ,. , L _ ` 4 ~{ Y ,~ .., , ~ -fir i(f_ F , .~ [. ~'}, -+ 1 ~ t ~i~~ ~ 3- _ ~ ~ ~ iL A ~ 0 70 140 280 420 560 Feet r City Hall & Here is ark Properties Current Comprehensive Plan Designations LDR LDR LDR LDR LDR LDR LDR MDR L LDR LDR LDR LDR MDR L LDR LDR LDR LDR LDR MDR LDR LDR LDR LDR LDR MDR LDR LDR LDR LDR LDR LDR LDR MDR LDR LDR LDR LDR LDR LDR LDR LDR PUB LDR LDR LDR LDR LDR LDR LDR LDR LDR Z LDR LDR W PRK Q ~ LDR LDR W LDR ~ Q Q LDR LDR = LDR ~ ~ ~ LDR LDR LDR d LDR LDR LDR LDR LDR LDR LDR LDR 68TH AVENUE LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LDR LD LDR LDR LDR LDR LDR R LDR LDR LDR LDR LDR LDR LDR LDR N LEGEND LDR -Low Density Residential MDR -Medium Density Residential 0 65 130 260 390 520 PUB -Public /Quasi-Public Feet PRK -Park LD LDR LD LDR LD LDR LD LDR LD LDR LD LDR LD LDR LD LDR City Hall & Heredia ark Properties Proposed Comprehensive Plan Designations W Z W z Q w > z Q Q 0 68TH AVENUE N - Legend - Proposed Park Designation 0 70 140 280 420 560 Feet ®Proposed Public /Quasi-Public Designation J STAFF REPORT AGENDA SECTION: AGENDA ITEM # REPORT # CITY COUNCIL MEETING OCTOBER 13, 2009 PIIBLIC HEARING 9 198 REPORT PREPARED BY: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: NAME, TITLF, ITEM FOR COUNCIL CONSIDERATION: Public hearing regarding approval of a preliminary plat for 6700-6758 Portland Avenue (site of the future City Hall and Heredia Park). I. RECOMMENDED ACTION: Conduct and close a public hearing and by motion: Approve a resolution granting approval of a preliminary plat for Richfield City Hall. II. BACKGROUND The attached plat consolidates a number of parcels of land into a single legal parcel on which the new City Hall Facility and reconstructed Heredia Park will be located. Hennepin County has reviewed the preliminary plat and staff is in the process of discussing possible minor changes. The final plat will come before the Council for approval once Hennepin County's comments have been addressed and the new building has been constructed. III. BASIS OF RECOMMENDATION A. POLICY • All plats or subdivisions of land in the City must be approved by Council resolution pursuant to the provisions of Minnesota State Statutes 462.357. MELISSA POEHLMAN, CITY PLANNER 101309 -City Hall Plat -Prelim • Prior to approval of the final. plat, all improvements must be completed or their construction secured by contract and bond. • It is important for plats to be filed when new developments are constructed to establish appropriate legal descriptions, dedicate the appropriate right-of-way and utility easements, create parcels that apply to the new buildings and associated parking, and to assist the County Assessor in assigning property value. B. CRITICAL ISSUES • Hennepin County has reviewed the preliminary plat and responded with minor comments regarding designated right-of-way. • The Public Works/Engineering Department will formally respond to these comments and minor changes will be made if deemed appropriate. • The final plat will come before the Council for approval once the project has been completed. C. FINANCIAL • It has been administrative policy to waive local permit fees for City applications. D. LEGAL • Notice of this public hearing was published in accordance with City and State requirements. E. ENVIRONMENTAL CONSIDERATIONS • N/A IV. ALTERNATIVE RECOMMENDATION~S~ • N/A V. ATTACHMENTS • Resolution Preliminary Plat VI. PRINCIPAL PARTIES EXPECTED AT MEETING • N/A -/~1 RESOLUTION NO. RESOLUTION GRANTING PRELIMINARY APPROVAL OF A PLAT FOR RICHFIELD CITY HALL WHEREAS, the City of Richfield, ("Applicant").has requested preliminary approval to combine several tracts of land currently addressed at 6700-6758 Portland Avenue and located generally south of 67th Street and west of Portland Avenue and north of 68th Street and east of Lots 1-8, Block 1, Sundeland Vista in the City of Richfield; and WHEREAS, the proposed subdivision is to be known as RICHFIELD CITY HALL; and WHEREAS, a public hearing was held on the proposed preliminary plat of RICHFIELD CITY HALL on Tuesday, October 13, 2009 at which all interested persons were given the opportunity to be heard; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, as follows: 1. The proposed preliminary plat of RICHFIELD CITY HALL satisfies the requirements of the City's subdivision ordinances. 2. .The Applicant must apply for final approval once construction of improvements. has been completed or construction of said improvements has been secured by contract and bond. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of October, 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk 101309 -.City Hall Plat -Prelim ~~m~ N SfI ~ a 1V/d7M/A!/J 073/lFKUU2l elO1VIdAM?&V/HM! 111 --- ~„ ~ .,, ~~ ,~~ r~,rr,w .K„ sv,wr o~ , ~ , R ~ ~ ~~., 6 ,..~ . ~~.r awo~~r ,r~r,.rn ~ w , a ~~w.,~ (~ :ap~. ~_~ a~ , st.o~. v ~„ ~a" o. a ~br~~ r~ . ow~rrowa rya aus~ a wry . , e.a ~ a ~. wW~a ~~.~~ ra.,ro r ~ ~ ,.rw> or~ ~ n . ~ , ~ ~ . .. ~, o . ~ ~s et~Yit - iro~+o w~o~ eu f '~5 xa'tts= Ro..o IWl rorn!i!enr Wm IYLS If '~5 L18'i(Z - i Iol wvodaae zouy ('S ua1~5 wlro '359fOJC50[Z -o ua'(uiolU=ou »ucy~ p xao eri egciro ea e. wr!wu~w~m) k •~z u~h~x s.r gceoq wNmc eyi ('. ~ , r~r . tr5'aB •tw 3 Y 11.1 1 ~~ I YJ r 41 1rr4V. +oHM w. Rv. ,yy (~~ w w ~oxl •1Rra x,»ie n~ ZoW-Kw-I59 1 llv 31q lvl N3xi09 »o~u:q ('Z i i w~epwo po iuo a~owpo~aao ea rwra .wow scn.e~n o~ro~6~ror io sezrs pw rp~mo~ ('i E3[bP otl 9L aNeu~o~ •~y ugtz5 ~o ~~mro i<~•K ah w ~a~nro twr~cx aN .o Hi ~ wrN m io r/f ~so3 art AGENDA SECTION: AGENDA ITEM # REPORT # STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 RESOLDTION 10 199 REPORT PREPARED BY: MELISSA POEHLMAN, CITY PLANNER NAME, Ti7zE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a site plan for the new City Hall/Fire/Police Facility (City Hall) and adjacent Heredia Park. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution granting site plan a proval for 6700 - 6758 Portland Avenue. II. BACKGROUND In 2004 the City Council created the City Hall Advisory Task Force (CHAT) to study the feasibility of remodeling the existing City Hall Facility versus constructing a new facility. Lack of office and meeting space, dated technology, rising maintenance costs and failure to meet Americans with Disabilities Act (ADA) requirements were just a few of the reasons CHAT recommended construction of a new facility. A second Council-appointed task force (CHAT II) examined potential locations for the new facility as well as preliminary site plans. A third iteration of CHAT has continued to provide resident input regarding the details of the project. The proposed site plan is designed to provide a building that accommodates the needs of City Hall Administration, the Police & Fire Departments, as well as community meeting space, while protecting as much of Heredia Park as possible. 101309 -City HaIL Site Plan While the attached site plan is essentially final, there are some details regarding the Park, landscaping, lighting etc. that may change slightly. The Council will be able to review all of details as part of the approval of contract documents. III. BASIS OF RECOMMENDATION A. POLICY • Site Plan approval is required for the construction of a building. • There are a number of currently separate parcels that make up the future site of City Hall and Heredia Park. The Council will consider the combination (platting) of these parcels as a separate agenda item. • The proposed site plan assumes that the Council will approve the combination of the involved parcels. • In evaluating a site plan, the Planning Commission and City Council consider its compliance with the following: a) Consistency with the elements and objective of the City's development guides, including the Comprehensive Plan and any redevelopment plans established for the area; , The proposed site plan is consistent with the proposed amendment to the Comprehensive Plan for these properties. b) Consistency with the requirements of the Zoning Ordinance; The proposed site plan is consistent with all but two requirements of the Zoning Ordinance. The following variances are required: • The Zoning Ordinance requires 179 parking spaces. The proposed plan provides 157 spaces. The current City Hall includes 147 spaces. • The Zoning Ordinance requires non-residential buildings to be set back 30 feet from the property line. At its southern- most point, the building will be 19.39 feet from the property line, but is still 80 feet from the nearest residential property line. From that point, the building gradually pulls back to meet the setback requirements at the southeast corner. • Variances may be granted if four specific criteria are met. The criteria and the ways in which they are met are detailed below: • There is an undue hardship that denies a reasonable use of the property if the regulations of the Code are enforced. o It is reasonable to allow a new and up-to-date City Hall to be constructed on the existing site while minimizing impact to the adjacent Park amenity. It is also reasonable that the new Fire Facility include the pull-through truck bays that encroach into the setback. Not only are these bays considered "best practices" when constructing a fire facility, but with parking allowed in the fire truck drive aisle (due to limited parking elsewhere), it is unsafe to have fire trucks backing .into the bays. There are unusual or unique circumstances that apply to the property which do not apply generally to other properties in the same zone or vicinity. o Construction of a City Hall without variances would involve use of the adjacent Park property. The Park is a community amenity and recreational asset that is unique to this site and ,that deserves protection. The variance will not alter the character of the neighborhood. o The majority of this site has been used as a government facility for over 50 years and is already part of the neighborhood character. The proposed plan minimizes impact to the Park. Further, the reduced setback is along aright-of- way as opposed to being adjacent to another lot line or structure. Finally; the proposed overall on- site parking will increase from what is currently . available. The variance is the minimum necessary to alleviate the undue hardship. o The proposed design accommodates the needs of a shared City Hall Facility and increases the overall available .parking while protecting as much of Heredia Park as possible. c) Creation of a design for structures and site features that promote the following: • An internal sense of order among the buildings and uses; This requirement is met. • The adequacy of vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking; This requirement is met. • Energy conservation through the design of structures and the use of landscape materials and site grading; This requirement is met. • The minimization of adverse environmental effects on persons using the development and adjacent properties. This requirement is met. B. CRITICAL ISSUES • The proposed plans provide the necessary City Hall space with as little encroachment on the Park as possible. • Final Park plans must be approved by the Recreation Services Director. • A preliminary tree protection plan has been included. Final staff approval is required prior to any clearing. • Final landscaping and lighting plans must be approved by the Community Development Director. • Plans for the replacement telecommunication tower will be evaluated separately. • The requested variance to reduce required parking was of concern to some members of the Planning Commission. • The Planning Commission voted 8-0 to recommend approval of the proposed plan. C. FINANCIAL • It has been administrative policy to waive local permit fees for City applications. D. LEGAL • A public hearing was held before the Planning Commission on September 28, 2009. • Mailed notice was sent to all property owners and residents within 350 feet of the subject properties. E. ENVIRONMENTAL CONSIDERATIONS • The following are environmentally-friendly components of the proposed plan: o Re-use of a previously developed site; o Utilization of native and low-maintenance plants; o Day lighting and light controls; o Energy-efficient building shell; o High-performance lighting and electrical systems; o High-performance mechanical/ventilation. systems; o Environmentally-sensitive building products and materials; o Indoor air quality; o Acoustical, thermal and visual comfort; and o Water conservation/storm water management. IV. ALTERNATIVE RECOMMENDATIO • Approve the proposed plan • Deny the proposed plan. nal stipulations or amendments. V . ATTACHMENTS ~ • Resolution • Site Plan • Draft Landscaping Plan • Draft Tree Protection Plan ~ VI. PRINCIPAL PARTIES EXPECTED AT MEETING ~ • Consultant representatives (Wold Architects and Engineers, Anderson- Johnson Associates, Close Landscape Architecture) t~-1 RESOLUTION NO. RESOLUTION GRANTING APPROVAL OF A SITE PLAN FOR 6700 - 6758 PORTLAND AVENUE WHEREAS, an application has been filed with the City of Richfield which requests approval of site plan for the parcel of land located at 6700 - 6758 Portland Avenue (the "Property"), which is proposed to be platted as: Lot 1, Block 1, RICHFIELD CITY HALL, Hennepin County, Minnesota; and WHEREAS, the proposed site plan includes 157 parking stalls rather than the required 179 parking stalls, and provides a 19.39-foot side setback along the southern property boundary as opposed to the required 30-foot setback; and WHEREAS, Minnesota Statutes Section 462.357, Subdivision 6, provides for the granting of variances to the literal provisions of the zoning regulations in instances where their enforcement would cause undue hardship to the owners of the property under consideration; and. WHEREAS,; based on the followings above, the Richfield City Council approves the requested variances from Richfield Zoning Code Subsections 544.13 and 514.13; and WHEREAS, the City has fully considered the request for approval. for the site plan; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: The City Council makes the following general findings: a. The Property is zoned R single family residential. b. The majority of the Property has been in use as governmental building and associated parking for over 50 years. The proposed use of the Property is for a governmental building and associated parking, which is a permitted use in the R zoning district. c. The Property is owned by the City. The City owns additional land abutting the Property that is used as a public park. The site plan proposes minimal reduction to the public park area. d. The existing parking lot provides parking for 147 vehicles. e. The proposed parking lot will provide structured parking for 29 vehicles and surface parking for 128 vehicles, for a total of 157 parking stalls. This is 22 less spaces than required by Richfield City Code Subsection 544.13 but 10 more spaces than have historically been available on the Property. A variance. from the provisions of Subsection 544.13 is required. f. The proposed development will provide at least 24 bicycle parking spaces for use by employees to commute. The existing development provides seven bicycle parking spaces. g. The proposed site plan shows that the building will encroach 10.61 feet into the required 30-foot sideyard setback from the .south property line, which abuts 68t" Street. In order to comply with the 30-foot sideyard setback the City would have to eliminate pull-through truck bays for the Fire Department. 101309 -City Hall Site Plan ,~o -a. Pull-through truck bays would eliminate the need to back fire trucks into the bays, which presents a traffic safety concern on Portland Avenue. A variance from the provisions of Richfield City Code Subsection 514.13 is required. 2. With respect to the application for variance from the parking requirements and sideyard setback requirements, the City Council makes the following findings: a. Strict enforcement of Richfield Zoning Code Subsections 544.13 and 514.13 would cause an undue hardship. The development of the Property for a city hall is a reasonable use that cannot be reasonably accomplished with strict enforcement of those subsections. It is reasonable and a matter of safety that the new Fire Facility should include the pull-through truck bays and will encroach into the sideyard setback. The proposed parking increases by 10 the number of available stalls. b. Unique circumstances affect the Property that were not created by the land owner. Construction of a city hall that would adequately meet the current physical needs of the City, without variances, would involve use of adjacent park property. The adjoining public park is a community amenity and significant recreational asset that is unique to this site and that deserves protection. c. Granting the requested variances will not alter the essential character of the neighborhood. The majority of the Property has been in use as a government building for over 50 years and is part of the neighborhood character. The proposed plan minimizes impact to the adjacent Heredia Park, and the reduced setback is adjacent to a street as opposed to another property or structure. d. The variances requested are the minimum necessary to alleviate the undue hardship. The proposed plans protect Heredia Park while providing the minimum requirements necessary for the City Hall/Police/Fire Facility. 3. With respect to the proposed site plan, the City Council makes the following findings: a. The proposed site plan is consistent with the elements and objectives of the .City's development guides, including the Comprehensive Plan and any redevelopment plans established for the area. b. Development of the site as a city hall is consistent with the purposes of the Code, which allows government buildings in residential areas, and the plan attempts to minimize impacts on adjacent park and residential uses. c. The plan attempts to preserve the adjacent park property in its natural state. Most of the Property has been fully developed for decades. Except for the entrance to underground police parking, there will not be significant changes in grade from the existing. The underground police parking entrance will be landscaped to minimize impact from the adjacent park and residences. d. The plan creates a harmonious relationship of buildings and open spaces with the terrain. The plaza serves as a transitional public space between the Park and the City Hall building. e. The proposed site plan promotes an internal sense of order among buildings and uses, provides adequate vehicular and pedestrian circulation, promotes energy conservation, and minimizes any adverse environmental effects. f. The proposed design, impervious surface limitations and a storm water management plan will protect adjacent properties from runoff. The emergency generator will be screened from view and to lessen any noise. o ~~ The building has been designed architecturally with many smaller walls so as to seem more in scale with the surrounding residential homes. g. The proposed plan conserves energy through the re-use of a previously developed site; use of low-maintenance, native plants; day lighting; energy- efficient building materials; high-performance lighting, mechanical and electrical building systems and .more. 4. Based upon the above findings, a variance is hereby approved to reduce the requirement for off-street parking spaces from 179 to 157. 5. Based upon the above findings, a variance is hereby approved to reduce the sideyard setback from the south property line from 30 feet to 19.39 feet. 6. Based upon the above findings and variances, the proposed site plan is hereby approved according to the terms of Richfield City Code Subsection 547.13, Subdivision 9, with the following additional stipulations: a) That final landscaping, tree protection, lighting, and screening plans be approved by the Community Development Director prior to the issuance of any permits; b) That final grading, erosion control, storm water management, utility, ingress/egress and boulevard plans be approved by the Public Works Director prior to the issuance of any permits; and c) That final Heredia Park plans be approved by the Recreation Services Director prior to the issuance of any permits. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of October 2009. Debbie Goettel, Mayor ATTEST: Nancy Gibbs, City Clerk SITE STATISTICS EXISTING HARD SURFACE AREA = 3.31 ACRES (52% OF SITE) ° PROPOSED HARD 5URFACE AREA = 3.69 ACRES (58°k OF SITE :ADDITIONAL 0.38 ACRES) -BUILDING =1,20 ACRES (19% OF SRE) -PARKING LOTS, DRIVES, WALKS, ETC. a 2.49 ACRES (39% OF SITE) ~"~;%°'~ - % OF PARKING LOTS TO BE LANDSCAPE ISLANDS = 4.9% EXISTING PARKING STALLS =147 (INCLUDES 6 ACCESSIBLE STALLS) PROPOSED PARKING STALLS =157 (INCLUDES 9 ACCESSIBLE STALLS & 29 UNDERGROUND) n. ~frp SITE ACREAGE = 6.34 ACRES ° rENNtEE IS 0,2 WiS? fi¢twrN"' INE s io io-~f NEW CITY HALL, POLICE AND FIR 670D Portland 0.venue South Richfield, MN 55423 City of Richfield 6700 Portland 0.venue South Richfield, MN 55423 !~1 matey LW rRWI~ aRVIDArEr GI IrM Revisions Date No. CommQ9iIt~ Dote ~/~ Drawn ~r North Check Ptv? 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FASTBlT6POGTSWITN GAWANIZEO WIRdYl6 PI/tl VFM ~n~ruravAa~g a' ~ i~' 5 ~ ~('t ~ iRE~ PRO1E~aN ~~~ amt N15 ,~~~~ ~~i wem..irwsawex u.~wwuevwt r en m.xroe a ps.wuYS. r .r9A.e y.r m c ~ a -~ m O 7 OJ J Q F s M E -;- i Y 3 ~ . t t e r /ta 5 X ~© 1 Comm_ Date 4rawn _ MortN Ctleck TREE PRESERVATION PLAN Scale: i nnn AGENDA SECTION: OTHER BUSINESS AGENDA ITEM # 11 REPORT # 200 STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: DEPARTMENT DIIZECTOR REVIEW: REVIEWED BY CITY MANAGER: BRANDON KLEMENT, FACILITIES MANAGER NAME, TITLE l S ATU _ . ITEM FOR COUNCIL CONSIDERATION: Consideration of authorization of roof replacement of rink one at the Richfield Ice Arena and the installation of added insulation b QT Commercial Roofin for $145,835. I. RECOMMENDED ACTION: By Motion: Accept all bids for the entire Arena Roof One Project, and approve QT Commercial Roofing to perform roof single replacement of rink one .and added insulation in the amount of $145,835. II. BACKGROUND _ During June of 2008 a severe storm came through Richfield that included damaging winds and hail. The City of Richfield's insurance representative, Allied Adjusters, determined that the roof was damaged from the hail which set in motion a claim to replace it. The notice of bids for the roof replacement was published in the Richfield Sun- Current on September 17, 2009 and a formal bid opening was held on September 28, 2009. Each bidder was instructed to itemize separate pricing for the following: • Install 35-year fiberglass asphalt shingles on Rink 1 roof. • Install 35-year asphalt shingles on the existing Rink 1 cupola. • Install metal fascia on the existing cupola. 1013 Arena Roof Bid • Install insulation over the existing decking so completed roof assembly reaches an insulated "R" rating of R23. The City Building Inspector reviewed the project and determined that because there was already a small amount of insulation installed on the decking of the original roof, code requires that new insulation be installed so the completed roof assembly achieves a R23 value. The bidding results are summarized below: Contractor Asphalt Shingles Metal Fascia Shingles Only on Cupola on Cupola Halderson $1.19,458 $19,442 $4,313 Construction QT $94,510 $14,325 $3,720 Commercial Cal $126,619.50 $20,318 $4,140 Construction Added Insulation $57,243 $47.605 $56,211 The lowest bid was received by QT Commercial Roofing for all itemized prices. Staff recommends proceeding with QT Commercial Roofing to shingle the entire roof with added insulation to achieve an "R" rating of R23 for the completed roof assembly for a total bid of $145,835. Staff recommends omitting the installation of metal fascia on the cupola because of added cost. The Insurance Representative approved to cover the claim for "like for like replacement" of the roof which includes shingles only, in the amount of $98,230. The insurance claim will not cover the cost of installing the additional insulation. III. BASIS OF RECOMMENDATION A. POLICY • City expenditures exceeding $100,000 require advertising of sealed bids through public notice and three bids were received. B. CRITICAL ISSUES • Approval at the October 13, 2009 Council Meeting will facilitate completed roof replacement before the winter settles in. • The Insurance Representative approved to cover the claim for "like for like replacement" of the roof which included shingles only. The . insurance claim will not cover the cost of installing added insulation to achieve an R23 of completed roof assembly. The building official has determined that code requires the installation of added insulation to achieve an R23 rating of completed roof assembly. 1013 Arena Roof Bid C. FINANCIAL • Funding for this project will come from the insurance settlement in the amount of $98,230 which covers the cost of shingles only. Funding for the added insulation will be funded out of the accumulated fund balance of the recreation budget in the amount of $47,605.. • The return on investment for added insulation in energy savings is six years at an estimated annual energy savings of $8,000 per year by Excel Energy. . D. LEGAL • The bid opening held on September 28, 2009, was in accordance with legal requirements. ` E. ENVIRONMENTAL CONSIDERATIONS • None IV. ALTERNATIVE RECOMMENDATION~S~ • Accept the complete bid and authorize QT Commercial Roofing to install metal fascia and on the cupola in addition to installing shingles and insulation on the remaining area of the Rink 1 roof for an added cost of $14,325.00. Shingles that were originally installed on the cupola have been prone to wind damage because of the steep slope. V. ATTACHMENTS • Bid minutes. VI. PRINCIPAL PARTIES EXPECTED AT ~/IEETING • None 1013 Arena Roofi Bid CITY OF RICHFIELD, MINNESOTA Bid Opening September 28, 2009 10:00 a.m. 2009 Ice Arena Rink One Roof Replacement - 2nd bid Bid No. 09-15 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Theresa Schyma, Deputy City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for 2009 Ice Arena Rink One Roof Replacement, as advertised in the official newspaper on September 17, 2009. Present: Theresa Schyma, Deputy City Clerk Brandon Klement, Facilities Manager Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: Bidder's Name Bid Bond Non- Intent to Addendum Asphalt Shingle Additional Metal Singled Collusion Comply #1 Replacement Insulation Cupola Cupola Scott Halderson None X X X $119 458.00 $57 243.00 $19 442.00 $4 313.00 Construction , , , , Quality Trusted X X X X $94 510.00 $47 605.00 $14 325.00 $3 720.00 Commercial , , , , Cal Construction None X X X $126,619.50 $56,211.00 $20,318.00 $4,140.00 The Deputy City Clerk announced that the bids would be tabulated and considered at the October 13, 2009 Regular City Council Meeting. Theresa Schyma Deputy City Clerk AGENDA SECTION: OTHER BUSINESS AGENDA ITEM # 12 REPORT # 201 J STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of the City Council's confirmation of the Mayor's appointment of a Housing and Redevelo ment Authorit HRA Commissioner. I. RECOMMENDED ACTION: By motion: Confirm the Mayor's appointment of an HRA Commissioner for a five year commencing November 1, 2009 and expiring October 31, 2014 or until such later date as a successor is anaointed and aualified. II. BACKGROUND HRA Commissioner Suzanne Sandahl was appointed on October 26, 2004. Commissioner Sandahl's term expires on November 1, 2009. To ensure a quorum at future HRA meetings, the Council should make an appointment at their October 13, 2009 meeting. III. BASIS OF RECOMMENDATION A. POLICY • Under State law, the Mayor appoints HRA Commissioners subject to confirmation of the City Council. The Mayor has indicated she will make an appointment to the HRA for afive-year term at the October 13, 2009 City Council meeting. B. CRITICAL ISSUES • To ensure a quorum at future meetings, the City Council should take action on this item on October 13, 2009. KRUMHOLZ, EXEC. COORDINATOR. 1013HRA C. LEGAL • None IV. ALTERNATIVE RECOMMENDATION(S~ • The City Council could decide not to confirm the Mayor's appointment. • If the City Council does not approve the Mayor's appointment, a quorum may not be present at future HRA meetings. V. ATTACHMENTS • None. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None. AGENDA SECTION: OTHER BIISINESS AGENDA ITEM # 13 REPORT # 202 STAFF REPORT CITY COUNCIL MEETING OCTOBER 13, 2009 REPORT PREPARED BY: DEPARTMENT DIlZECTOR REVIEW: REVIEWED BY CITY MANAGER: PAM DMYTRENKO, ASSISTANT TO THE CITY MANAGER NAME. TTTT.E ITEM FOR COUNCIL CONSIDERATION: Consider the award of contracts for the site preparation work necessary for the construction of the new Police/Fire/City Hall facility. I. RECOMMENDED ACTION: By Motion: • Award of contract to Imperial Developers in the amount of $19,762 for earthwork services. • Award of contract to Safety Signs in the amount of $3,500 for concrete barrier services. • Award of contract to Curb Masters in the amount of $11,489 for site concrete services. • Award of contract to Northland Paving in the amount of $16,975 for asphalt paving services. • Award of contract to Signation Sign Group in the amount of $2,450 for City Hall sign relocation services. • Award of contract to Olympiatech Electric in the amount of $21,215 for electrical services. • Award of contract to Imperial Developers in the amount of $29,800 for house demolition services. II. BACKGROUND . In order to allow for the current City Hall building to remain operational during the construction of the new Police/Fire/City Hall facility, critical site preparation work must be done yet this fall. This initial site preparation work includes: 1) Earthwork, concrete barrier placement and paving for two temporary parking lots -one east of the building along Portland Avenue and the second lot in the location of the tennis courts in Heredia Park; 2) Electrical work to light the temporary parking lots and to provide electrical service to the construction staging area; 3) Relocation of the City Hall monument sign and the flagpole; and 4) Demolition of the two homes south of the current parking lot. The City's construction management firm, Stahl Construction, solicited quotes for the preliminary work outlined above. Quotes were received by Stahl Construction on October 7, 2009 and reviewed by Dale Sonnichsen, Project Manager. Mr. Sonnichsen is familiar with each of the proposed contractors and their quality of work. The proposals being recommended by Mr. Sonnichsen for each item of site work are attached. None of the proposals being recommended exceeds $30,000. The total amount for all the site prep work being awarded at the October 13, 2009 meeting is $105,191. Once the City Council approves the final project plans and specifications at the November 8, 2009 regular meeting, the main building construction work will be bid out in one base bid package with a proposed bid opening date of December 8, 2009. III. BASIS OF RECOMMENDATION A. POLICY • Quotes for each element of site preparation work (with the exception of the concrete barrier work and sign relocation service) were requested from at least three qualified contractors with a submittal date of October 7, 2009. • All of the recommended contractors are the lowest responsible bidders and are established contractors that meet all of the City's requirements. • Under the City's Purchasing and Spending Authority policy, contracts estimated to have a value between $25,000 and $100,000 may be made by direct negotiation based on multiple quotations. For each of the contracts proposed, none is valued at more than $29,800. • Although quotes were requested from all three earthwork contractors for the house demolition work, only one contractor (Imperial Developers) ultimately submitted a quote with a value of $29,800. This amount is well within the budgeted amount for demolition and the construction manager is recommending we proceed with this work. This amount also includes an asbestos abatement survey and a $10,000 allowance for any necessary abatement work. • The nature of the concrete safety barrier work and sign relocation service is somewhat unique or specialized, and a quote was requested from only one provider that was familiar to the construction manager for each of these services. The amount of each of these contract awards is significantly under $5,000. B. CRITICAL ISSUES • Approval of the contracts at the October 13,'2009 meeting will allow site preparation work to begin the week of October 19, 2009 and possibly as early as October 16, 2009. • It is critical that paving work for the two temporary parking lots be done as soon as possible because the black top plants typically close the end of October for the season. • Until the site prep work is accomplished, building construction cannot begin. C. FINANCIAL • The project budget had an estimated amount of $115,000 allocated for site preparation work. The total amount of contracts recommended to be awarded at the October 13, 2009 meeting is well within that budget. D. LEGAL • All contracts or purchases in excess of $25,000 require Council approval. E. ENVIRONMENTAL CONSIDERATIONS • Stahl Construction has developed a tree protection plan and soil erosion plan for the site. IV. ALTERNATIVE RECOMMENDATION~S~ • Do not approve some or all of the recommended contracts. However, this may significantly delay the project. V. ATTACHMENTS • Letter from Stahl Construction Inc. • Proposals • Site prep tabulation VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Dale Sonnichsen, Project Manager, Stahl Construction f ~ -~ STAHL the PEOPLE. the PROJECTS. the PROMISE. STAHL CONSTRUCTION COMPANY October 7, 2009 Mr. Steve Devich City Manager City of Richfield 6700 Portland Avenue Richfield, MN 55423 RE: Site P-rep Proposals New City Hall /Fire /Police Project Dear Mr. Devich: After receiving proposals for seven items of work needed to install temporary parking this Fall, before the. full bids are received, I am recommending award of contracts to the following: Contract A -Earthwork Imperial Developers Yankee Doodle Road Eagan, MN 55121 $ 19,762 Contract B -Concrete Barriers Safety Signs 19784 Kenrick Avenue Lakeville, MN 55044 Contract C -Site Concrete Curb Masters, Inc. 500 West poplar Street Stillwater, MN 55082 Contract D -Asphalt Paving Northland Paving 21716 Kenrick Avenue Lakeville, MN 55044 Contract E -Sign Relocation Signation-Sign Group 6840 Shingle Creek Parkway - #31 Brooklyn Center, MN 55430 $ 3,500 $ 11,489 $ 16,975 $ 2,450 www.sta h lconstruction.com 5755 Wayzata Blvd. St. Louis Park, MN 55416 952-931-9300 fax 952-931-9441 An affirmative action, equal opportunity employer l3 ~-2 Contract F -Electrical Olympiatech Electric $ 21,215 13700 Water Tower Circle Plymouth, MN 55441 Contract G -House Demolition Imperial Developers $ 29,800 Yankee Doodle Road Eagan, MN 55121 The total of the above contracts is: $ 105,191 Upon receipt of your authorization, I will prepare contracts and get insurance certificates from the above contractors. I expect work to commence on Monday, October 19'h, or possibly Friday October 16'" if everything goes well. I look forward to working you, your staff and the Council on this fabulous project. Sincerely, Stahl Construction Company Dale Sonnichsen Project Manager '-07-2009 15:,33 IMPERIAL DEVELOPERS 133 651 454 3331 I'.001/UO1 W ~''uuw~~• -•~,~ ~,fmlln:nm;4'1:`:mk.^.ar.^•'*:r 1~LC~S~CJ~'~Q~i~ 1iMPERYA>L AEVELUPERS, YNC•. • Excsvstin~ - Gradidi~ ~ Eorthmoving Conlrat:lors 1771 YANKEE DOODLE Rt)AI7 1rnGnN, MINNESOTA 55121 • PI IONF b51-454-3330 FAX b51-454 3331 . i.vn.ni+vcc~.r TT) /f 9230 YNOvUSAI J718Mf1TE0 TO CITY OE RICI~FIELb C/O STAHL CON5T_ VlrON6 952-767-2125 • DATE iii STRfiET 6700 PORTLAND AVE S. OB NAMC NTrw CI'TX HALLi FIltEI POLICE r• ACTLZ'I'Y ? ~! _ ~~`~ qTr, SIArl, LIY RICHi'TELp, MN JOB LOCATION RICHFIELD, MN j;~t _..._.-t(i ARCNITEGT WOLD DATC Or PLANS • 10.01.09 FAX 952-93'1-99A 1 JOB h110Nk ta~ _ li~ _ We herebysubmit Specifications and estimates 1'or: yl '1 F,; SITE AEMOLITION ANI~ EA1ZT~-IWORIC PER TIdE PLANS ANI7 ~. INSTRUCTIONS TO BIDDERS: ~' `~ ;:,, ~`~~ :;: • • CONTRACT A EARTHWORK .............: ~ ..:...................,.......,. $ 19,7G2.00 / . ~ ,~ I;i~ [jk ; ~r~ 1~; ::.~ CONTRACT Cr HOUSE DEMOL1TfON ....:..... ~ 29,800.00 / ;: ~~; • ;; :: ~ ' FOR ANY UESTlON 'P/.F.QSF.CALI.dAYNrsMBRVFF(o),t551-•154-3330 ,,,,_„„-„ ` .. '•, 1'ro ose hcrcb to filmish tt11YZGrIlilB sad labor- tom lcte in sccordancawith above s citicntions, tbt ilia sum tts noted about. ' Payment Eo O ma a ac fo owe i:^ i~ Net 30 dlt s ~ . ~~~ - I' All uuml-I i. pwmntecd t0 b: ae apeclncd, Alt volft.te bn wmohYad in a ~wrktnwlike mioner auoldinR to ttaodard AudlOfvoa ~~ tuacdoas. My aharotioo w deviarioo Som Dime ePaaiflemlooa imrolang ew0 cO,u wnl he eaceotal Only rpon All wonements connngeiu opon amkay e Ovm and aboro this etlimata aomo a0 extra ehar -ma d will l l Si lute _ I ^ •'^^"'~^"-'`'~~ 1 . a un un an, an w Ooaldaad 0~ OatAyl Iwyand Oar toMMl. Owmr b cam tiro, lormdo and olhorttocenavy inaaanoe. Ourworkatc ue Note' This proposal may be withdrawn by ~ t ~ 1WlyooveroAhyWodmion'aComl>emotianimutanoe. U$if(10tElCC~' LCtIWII.111I1 30 dp $. t ~ SI ACCeptaTlCe 01•PTOpOSaI -The above prices, specifications and conditions are ~, { satis;thcrory anti are Itaro note ed. You aro authorized to do Wo work as a cifiod. Payment by Pt Po is will be mode ns outlined above. $igtlature' ~ 7ate of acceptnnoe: Sl AIUIC: 1~ :!. p.: ~i `, ~ • ~~i P:i fH RECEIVED TIME OCT. 7. 3c42PM, TOTAL P.001 i ®®0/07/2009 10:12 ~~®^ ~0 ~ Date: proposal Submwtted To: Attention: Job Name: Jab LocatXOn: ,Aachrtect: Date of Plan: ]Bose did: .~moutat: Excinsioms:~ Tnclusio~as: PHGE 01Il~1 P.O. Bob 68 Jordan, MN ~a5352 ~. (952) 492-5700 Phpnc (952) 492-5705 Pa~c October 7, 2009 Stahl Construction Dale Sonniciasen Richfield New City T3a11 Richfield Vold 10/1./09 ~urtl*worl~( ontrnct .A) $24,500.00 W' onditions, t~'affic ~o~atrol. Proposal xnay be wxt>idrawr! if not aece~ted in 20 days. Sincerely Jeremy Gylland Pa~oject 1VV1[anageX 9524925705 ~ ~~h1 HENTGES RECEIVED TIME OCT, 7. 10:10AM 0/07/2009 14:38 9524451056 Nwa ~ 3 ° ~ i~ac~ i]1 / E11 ~ropo~~l NORTI-lVNE T A~PH~L.T, 1~~ "PAVING, ~'~'CAVATION ~ UTILITJES" 1451 'v~TA®ECOACH ROAD ~~1~16tOPEl~, MN 5a37~3-~i ~~' PHONE (952)5-1003 FFU( (J52)44t;-105na www.t~w~lph~lt.n~t Pm/lpae/SubmHtedb: City Of Richfield itohiisc ACRES: BASE BID: Contract A ALTERNATE fiF9 A~GTERNATE #2 ALTERNATE Ik4 PhpD • ~. ,-~ Name City Hall Richfield MN Uefa ofPlens October 1, 2009 GRADING DIU1Sl~?N ADDENDUMS: AMOUN $35,000.00 AD CT ,..: ADD / D,lrDUCT ADD/DEDUCT Dafe Bid SuDmlltod (?CtOI'A~F' ~, COQ SEC770FVS: ~arthwarlc EXCLUSIONS: `t'esktng, layout, dewatering, winker Cofldittons, drying, shvrtng and bracing, underpinning, sub-grade or soils con•GCtlons to parking, drying, shoring and bracing, underpinning,vapor barrier, dikes, drain tile, ciase V, utility removals, sedding, sodding, wlmpco at storm sewers, sewer and water disconnects, asbestos, building faemolit-Ian INCLUSIONS; Rock Entrance, remove stumps, importbackflp curb, export exce~ material, remove fence, relocate flag pole, sod, Install erosion c~nixol measures, `Note; This p~aposa/maybe wAY~drawn byus ~noreccapred withlrr 7rrlrry days, Acceptanae+ of Proposal Tye above prfcea, 6peciflcet/vR6 end corrdRkns Br~saitsfeeMYy and em lrereby soeepted. Yov ero erdhnlzed (o da fire woNc ss specllred. Peymen( v+iAbe made es owned above. flare ofAcceptenoe: 5/gltAhife: S~netv+v~; AN EOVAL OPPORTUNITY EMPLOYER RECEIVED TIME OCT, 7. 2.37PM / ~ ~ ~/ QU TA ION DATE 1016!2009 DATE OF l.ETTIN6 10R/2009 • PROJECT Richfield Site Prep ~ ClTY /COUNTY WenneplNMn SAFETY SIGNS IS HAPPY TO QUOTE ON THfS PROJECT. WE•ARE A CERTiFIf D DBEiTGB CONTRACTOR. fF YOU f'-fAVf: AN'~f QU~STft3~l~ I~~GAI~DiNG (3Uf~ ~UC~Tf= .t~LEASE CALL _ US FOR CI~1R[F1CATfON. ITEM # DESCRIPTION QTY PRICE • . EXT ': c.: r` r .,l.t.t is i. •.::' ?~;~,`,: i`Z:: .'f:: t;ity'r' :''. ~`~:. .;.. '.. i ::: :.• .;;. .... .: ... •'{l '~Av ~ .. ~~::iii .. .~ ...:~. ., .• RRii.m~ 2S~':.a. ~.. . W ~ .... • ... •. i i. .. ... .. , Includes Plan Quan'ity Concrete Jersey Barrier A~ctd~ Impad Attenuator ~ . You Hayes 19784 Kenrick Ave. Q Lakeville, MN 55044 a Phone ~45Z) 4G9-G700, A Fax X952) 4G9-GG89 Y10/07/2009 16:35 651-351-9300 ti ~ti ~ .. ~3-~7 CURB i~1ASTERS INC Pf~GE t~1/01 ' VNednc~sday, OcfaR~ar AT, 2f1UA W f~id IVumbe~r G59 • . ` FAX ~l ~ Project Location: Richfield Project Name: New Cily Hali Police & Fire Pmj®ct Engineer: AJA Bids Due: October 07, 2009 11:00 AM 3ubmJtted ~y: Mel 1<ath 6'12.366.01.72 Line Code item ~ t'~uantity U~ntt Price E:~toneRUn .. 1 1 8612 Curb and butter 165.00 LF ' $1G.SG $2, 7a~~.~" 2 2 Replace Street Curb 60A0 Lt= $17.75 $'1,445.00 3 3 S" Concrete Driveway Apron 820.00 SF gr.a>; ~4,4G~.00 & 4 5' Wide Concrete Steps 10.00 ~ $2x0.00 $2,a0C?.00 6 6 4" Concrete Walk 150.00 SF $4.50 $G75.00 Bid Item To4ai : $~1,~80.~0 Note: GOES INCLUDE: Bond if required, Catch Basin Adjustment up to 2 rings, Additional Rings $30.00; Rings Pvmtshed By t?tl~ers,1 Mobilization(s) additwnal at $600.00 each. Acknowledge addendum ~ Wane. pOErS NOT INCLUDE: Staking, Grade, Base, Bactcfitl, Removals, Traffic Control, Testing, Permits, Stoops, Steps, Trench Drams; Joint Seaters,.'Boliar~is, Signs, Posts, Rings, Winter Services qr other acce:~snrias unless listed above. This Proposal may be' wifhdn~nrn by us if not accepted within 30 days. ACCEPTANCE dF PROPQSA~. . The above prices are satisfacGvry and ere har+aby accepted. SICNATURE• Dl~TE: Curb iylaslors, ~lnc.' ~ 300 YII PnpPar SbBet Sg Stiiiwater, ~1'AI 56082 Phan: (B51J 351-9200 ~8B Fax: (651) 351.9300 Post-Itm Fax Note .7671 ~ Baia I # or ' ""7' pAyea ( To , From CoJp~pt, Co, Phono # Phone # Fax # FdX # RECEIVED TIME OCT. 7. 4:36PM ~ .T-07-2009(WED) 12:15 North Country Concrete ~ ~-- ~ (FRY,)7635768636 ,._ ... _. ' ~ ~T®rth C®unt~ ~®ncrefic, Inc 7040143rd Avenue NVI/ Ramsey, MN 55303 (763)57G-8602 ~XX (763)576-8636 FA~C PROJECT NAME AND ADDRt+SS . RICI•IFI ELD NEW C1'lY HALT. POLIC>r ~ FIRE RICFiTi1LD, MN fil'IY OF RTCTiPTT:1.D 1'M:G12-8G1-9700 ITEM BID AS PERFiM9HTNd PLAN CI ~ DATED 10/I/09 W 1'1'M CITY STAN DAM 3A CONCRT`1'G MiX. UPDATED Civ14 PLANS AND CITY STAFF NOTES NOT1:D. E'. 001 ?'003 ~~.~ DATA r~Rc~r~a~F,~~t I 0/G/2D09 17124 SCMEDULiMD :009 LET DA'r~ 13t, T 0/OGIO~ BRADY 1,fNDHOLM NCCI AU.ThIORIZINQ AGENT' ... DESCIRIPTION,. , ; , AMOUNT UNIT UNIT GQaT CITY/COUNTY WORK CURS DRiVC ALTERNATE A LTCsRNATC MN DOT CONCRi"I'r CURD nN D GUTTER S'I'liE<:1' PA'l'CH TO MATCFI F~QSTING.. TI.1RCst; N" TI•IICK STANDARD CONCli13'1'E COMMCRCiAG DRIVEWAY APRONS NON-REINFORCED WI'1'fT A STANDARD DROOM FINISH: ONE AI'iZOIV ON PORTLAND AV>r SO ANT) ~'IZVO APRONS ON G7TM S1'REI;I' 1:A5'1', Al.'1'ADD:~T'EM:1'QR~RY~" ThiiCKS' Wlnfs , CONCRETE viiALK ON PORTLAND, AVL 50 ADD 7S0 5F' Qa .~~4,50/Sl?~~3,395.00..; nLT A17D;'1'M1tEE DIt1VEWAY/CTJRD,CUT PCRMIT PCR CITY Or RiCI•IFIEi.D POR C17'ti` 17R1VEWAY INST'ILATION. ADD ON$ LS ^$SS0.00 SITE WORK 8613 MN DOT D612 CONCRirI'G CURD AND GUTTER ALONG NE~Y PARKING ON PORTLAND Avis AND AT' ACCESS DRIVE'I'0'I'ENNIS COURTAREA PER TEMPORARY PARKING PLAN CT,1. 50 1.500 raT~l. LF 29.50 1,~4'/S.OD Sl: G,SO 4,750.OU 300 LF 19.50 S,;{SU,oO T~~~a " Bond avallublo upon rcqurat with u I .D"Jn charFc over propnral anFt •°NO TESTING * PropuNUl honorad ibr 30 days, '" Any ultcrnu[iond or davimluna ~I'runt above qunniry quofndone whl be --NO WINTER CONDITIQNS axocutod only upon wrlttrn ordert+ and will became curia citurgcc on rho "NO SURVEYORS LAYgUT 4R STAKING uhove prupupnl. • "NO SAND AR AGGR1gGATG BASE ACCEPTANCC Or PROPOSA,L;.,:1'lic•auoyc ptfccsspciafict-tians_itnd ~. candltians ore itcreby uecepu;d. We ugreC io glve North'Counny.Goncretc; ine: a[ Icust seven (7) dnys notToc rrlor co cammaricing~work. Pcnauntt[ to lhln prupurwl tlta boyar is ngrceing to bo liable I'or payment 1'or the work perl'ormad and all coN[ al'wlioc[lon, Including ail t-ugrnayd' tac~i. Tiluµ Interest. Tnteredt will aocrue ttn tlta invoices swrting 60 days ofthe Involae ..... .. _........ data, and will be accnted at thcn-te of I.5'Yn per mantic (18%~ APIt). I ~UNLE5S OThIERWiSE NATED ApC~VI~ SIGN AND lt~l'UItN 1F PROP05AL I5 ACCEP'T'ED ~g~SIIGNATUR~ RECEIVEQ TIME OCT, 1.'~ 1:38PM PRINT TIME OCT, 7. 1:39PM DCT-07--2009(aJED) 12:15 '~'No'r,th~-C`ountry Corichete ~:~t3.-Cj (FRX)7635768636 P.OD2100? 1~Tor~ C®>I~>try C®neare~~, Xnc 7040143rd ~A,venue NW Ramsey, MN 55303 (763)576-8602 PTI (763)576-8636 FAX PROJECT NAME AND ADDRESS RICI•IFIEI,D'NEW CITY hIALL 1'OLTCI: & FTRr RiCI~iF1ELD, MN CiTY OF RiCI•IFIGi.D rig: 612.861.9~an ITEM I ;.._ut:aurcir i iviv STAIRWAY ONG SE'f OF R•10 IiIS~I~S 5' 4V1DE RErnFORCFtD WTTII 114 RE[~AR 12" O,C.G.W. INCLUDES NEW CONCRLt'C PAVBMTiNT AT'1'OP i.ANpiNCi. DOGS NOT INCLUAE FOOTINGS, RAILrnaS. CI.1t;EKWnLLS, SAFETY NOSTNGS OR SAFE'R' TRCADS. * t3und Avnllaulc upon requesc with n 1.0% chnrgc aver prapasul uttidt iA Proposal honored I'ar 3D days, "' Any nltcrrtntians or deviations Itum abevc quunlry quotntlons will be cuacutad only upon written ordctN and will he0otrle r,~ttrn charscs on the uhnvG prop~nal. ACCEPTANCC Or PROPOSALt Tito above prises, spcclflcatlons ond~ cottditlons ttro Itcreby,nec'cptcd, We ngrce t~ glveNorth Country Concrete, lne, ut loaAt gevon (7) days notice prior to commencing work. Perttuttnt to this prapawtl the buyer (tt agreeing to be liable for poyment far th'c work performed nn,d oil cost of colleeNan,. incl.utting.all.:attomeys' fees; plus intera+'t, Interettt will accruo on fire Itivolcc~ yuttti{ng.6(i days ol't6dirlvotge date, and wlp be accrued nt the ruto ul' 1.5%~ per month (.i B°~u APR);, . SKIN AND RETURN iR PROPOSnI, IS nCCi:P'I'J~D ALTGRNn'i'E Al,'1' DEDUCT: 'i'0 CONSTRUCT BT'ITJMINOUS CURD iN L1GU OF CONCRE2'E BGI~ CUItFl A'I' NEW PARICTNG ON r4RTT,ANq nND ACCCSS pTiIVBS TO '1'1:NNIS COURT ARL-A. uEDUCr 300 LF aQ S 19.50/LFa$5,850.00 E7~CLUSIONS "'-170GS NOT MCLUDE RAILINGS, JOINT SEALING, CAUL1CTNt3, R1rMOVALS, i3ASi: MSTALIATION. SITE liJ:67'O1tATtON, PERMTT, WALLS/1t00TTNGS. TRAFFIC CONTROL, 51y1:WALK CL05L'D 8TGN5. CONCREI'!w WiYCONCRL'Tl: AND CONCRi:Tl3 PLACEMENT ONLY. .,.; . , .. QUANTiT1t3S * PROPOSAL nRICING.'iSaaA56D ON.ALL.. QUAN7'lTTGB AND TTI:MS RCsMAI.NING CONSTANT 'i'O g117 uOCUMENT5, CBADJUS'1' FINALADJU5TONLY. "' RINGS 8c CAS'!'tNGS'1'0 H8 SUPPLIED BY GL'NERAL. RECEIVED TIME OCT. 7. ~' 1; 38PM 1 ~ SA ~ 1,M5n.on ~ ~F.'•Sn.uD ~~~~ "'NO TESTING "°NO WINTER CONDITIONS ""NO SURVEYORS LAYOUT 01~ S1i°,KINC "NO SAND OR AGGREGATE GlASI;: `"UNLESS OTHERWISE NOT1=D Al3t~vl= SIGNATURE ---•h'ago-2- AMOUNT UNIT I UNIT C05T TOTAI. 10/6/.2009. 171 ;~4- SCMEDULED LE'I' DATE T]L 2009 I o/oe109 .. . t3R1~~Y i.l'NUHOLM NCCI AUTI•IORI~ING AGteNT PRINT TIME OCT. 7.. 1:40PM DCT-OZ-2009.fbIED) 12:15 North Country Concrete r ~jj--~ (FRX)7635i68636 f'. 00','003 ~~~b C~umt>Itry ~®'ni:c~re~e~ ~'~ne 7040 143rd Avenue NW Ramsey, NIN SS303 (763)576-8602 PSI (763)576-8636 PAX PROJECT NAME ANp AppRESS LICHFIELD NEW. CTTY 1•IALL POLiC1: & rlRis RICI•I~IkiLD. MN CI'T'Y O~ RiChtrll;l.n PH: 61 «-861-9700 ITEM` ItINCi ADIUST 1]ATC NCiOPOSAL ~F i oi6n_oag 171 ~<I .... SCHEpULEp ^-•--- 4ts F CJA'I'E T3T. «OD9 10/06/U9 . 131tAt7Y LINDHOLM NCCt AUTI~IORIZING AGENT .. _.. ~~ DESCRIPTION "'C.D. ADJUSTMf:P1T OVCR TI•IRCE iilNCiS. (ADT>17'10NAL RTNC75 M6TAT.T.T;FI Q ;1:.S,OU CnCht) :..~~:~s.l.( :.~li. .:4.. ::1'~. AM©UNT' UNIT I UNIT COST I TO'T'AL • ©ond nvuilahla upon request with o 1,0°h charge Duct prapodtil cndt " Propostll honored I'or30 days. "Any altcrnatlons or dcvlntiand from ah~tve quanlty quotations w[ll be a~eeuled only upon written orders and will become extnt chnrbee on tl~e above pmpocutl, "NO TESTING "NO WINTER CONDITIONS "NO SURVEYORS LAYOUT 01~ S"I'At~ING ACCEP'FANClr OP PROPOSAL: The above prig, epeeilicatiann and "NO 5AN0 OR AGGREGATE pASE concNti~nN uro botchy accepted, Wr: agree to give North Country Cnncltle, ' Inc, at Icasr. seven (7) duyN nulicn prior to commencing work. Pcrsunnc to • this proposal the buyer is ab~rceing to hG Ilable iur payntentfor the work ppcrl'ormed and alt cost of colicction, including uli attorneys' Pecs. plus intcrcat. tnleredl wilt accrue on the Invoices smrting 60 duyd aF the invoice -. . date, and will be accrued ut tha rate of 1,5%~ per month (1 B°ti APR); "UNLESS OTHERWISE NOTEO ADOVG 91GN ANDRZ;fLTRN lr PROPOSAL;IS'ACCEPT•ED;- •' ` ` ``~ SIGNATURE RECEIVED TIME OCT. 1." 1:38PM PRINT TIME OCT. 1. 1:.40PM i~~~ 1 C.R. Fischer and Sons Inc. PO Box 448 Farmington, MN 55024 (651)463-7300xPhone estimator@crfischer. net m s 1 ADDRESS ____ City of Richfield Site Preparation Estimate DATE ESTIMATE # 10/07/2009 20090753 Quantity Item Rate Amount 1 • Contract C -Site Concrete • Approximately 280 LF of B612 curb & gutter, 1,170 SF concrete 21,450.00 21,450.00 driveway apron, and.one set of concrete steps 1 • Alternate Adds: • Sidewalks on Portland 3,375.00 3,37 .00. 1 • Traffic Control 1,100.00 1,1 0.00 1 • Surveyors Layout 1,000.00 1, 00.00 • No Domed Ped Ramps Grade +/- .1 foot .TOTAL $26 5.00 iN0 SurVeyorS IayOUL "~ IVO Sa~lu/ rdvC- VCIAG IVV tc~~niy ...+ joint sealants * No traffic contro * No winter conditions Bid price valid for 30 days Thank you for the opportunity to bid this work. Please call with any questions. Accepted By: Accepted Date: f CRF Estimator: Curt Fischer Phone 651.463.73D0 Fax 651.463.7033 ~~ ~Wd~~OI '9 '1~0 3WI1 43RI3~3Zf Job Name New City Hail -Temporary Paving per C1.2 & CT.1 .Jab Location: 6700 Portland Avenue South Richfield Area figured on: 674 s.y. of 9" & 21/2" "~ Subgrade completed by others to be * or -1/10th'.** Construction to be completed as follows: ' 1.} Shapeup ?.} wumish and install 8" of class 5 recycled base ~.) Construct a 2112° MNDOT 2332 asphalt base course 4.) i~le,cl~out striping Ijnes' at tennis court 5.) Apply 2 cants of CS-41 sealcoat to tennis court - 2010 ~.) New striping Price: $16,975.00 °"` 1'~cing good for the 2009 construction season with the exception of the sealcoa if co ed ~~~" wi'thin 30 da of this proposal date. "" Add ~5 0.0 if a 1 1/2" asphalt wear course is constructed x"" Add ~2, ~f 165 lineal feet of machined formed asphalt curbs are constructed at the °'~ Portland Avenue lot. *A' Not responsible tar drainage when proposed plan grades are less than 1 ,:,~ _., . l rns proposal contains the following mobilizations: Aggregate.Base Sach additional rnobilizatian will be invoiced at: $775.00 Asphalt Base 1 Submitted by ~an ~~ - ~{a~elolml 21716 Kenrick Avenue, Ste. A Lakeville, MN 55044 Tel: [952) 469-1Q44~~'Fax: (9521469=2126 Z 'd 69L~ 'oN ~ ~ WdL~ ~ O l 600Z~ '9 'I o0 C3~I~ ..;, : ~~, nti~ a:. ~ ,~~ ~ITIJIVIII~T ~A~ ~, .IN.~. •~,` ~° Q 9050 Jefferson Tiiail iiV.; diver Gx»ve Hgts; M1V 55077 / ?lions: (631) iii-7001(Fax: (651) 687-9857 3:Metro.Locations ~ 2825 Cedar.Averit:e:S:;Miniiiea~iulis;N11'?55d077,Plione::(612)721.=245.1 I:Fax::(612),721=687w. to 'Serve; t*<ll. of.5~oiur Asphalt: Needs ~ 6898 tiiglri:'a,Y 101. Ec, Shakopee; MN 55379 l Phone: (952) 233=1660 /Fax: (952);233-0686 To: CITY OF RICHFIELD Contact: Dale ,Address: 6700 Portland Ave. So. Phone: Richfield, MN 55423 Fes' Project Name: Richfield New City Hall /Fire / PoUce Facility Bid Number: Project Location: Portland Ave S And 67th St E, Richfield, MN Bid Date: 10/7/2009 Item Description Contract D -Asphalt Paving Asphalt Emulsion (Coaltar) Seal Coat -One Coat (1,450 SY ) • The Area To Be Sealcoated Will Be Cleaned With Power Blowers. Apply One Coat Of Commercial Grade Sealer Modified With 2-4 l.bs, Of Black Diamond Grit Per Gallon And 4% PVA Rubber Latex Additive For ALonger-wearing Sealer. • Furnish And Install Parking Lot Striping As Shown On Pian. New Bituminous Area (710 SY ) • Furnish And Install A 6 Inch MN/DOT 3138 Class 7 Recycled ~ Aggregate Base Course. • Furnish And instil A MN/DOT 2357 Bituminous Tack Coat. • Furnish And Install A 2.5 Inch (compacted Thickness) MN/DOT 2360 Type LVWE46 Bituminous Wearing Course. • • Furnish And Install Parking Lot Striping As Shown On Plan. Total Price for above Contract D -Asphalt Paving Items: $17,725.00 Voluntary Alternate #1 • Furnish And Install A 1.5 Inch (compacted Thickness) MN/DOT 2360 Type LVWE4B Bituminous Wearing Course. Total Price for above Voluntary Alternate #i Items: $5,7 0.00 Voluntary Alternate #2 Bituminous Curb • Install 165 LF Of Bituminous Machine Ex[ruded Curb. Totat Price for above Voluntary Alternate #2 Items: $2 0.00 Notes: ..All work to be completed in 2009. . Mobilizations Included: Grading: 1 mobs. Additional grading mobilizations, add $ 600.00/each. Paving: i mob(s) fnr bit base, i mob(s) for bit wear. Additional mobs, add $1,000.00/each. . Permits and site plan approval by others, No traffic control, No field testing, No survey, Subgrade prepared by others to within 0.10 feet of required elevatlon and required density, Subgrade test roll and correction by earthwork contractor, No patching of dty streets, No saw cutting or milling, No removals, No sweeping, No signage, No structure adjustments, No concrete work, No aggregate base famished under concrete curbing, No aggregate base famished under concrete flat work, . If wear souse is bo be placed after October 31, Bituminous Roadways late fall paving wavier will need to be signed. . Asphalt Emulsion sealcoating season has ended. We may need to go another rout when it comes to blacking out the existing tennis court. • Thls project quoted by John Anderson, cell phone: (612) 366-8514. Thank you and good luck. Payment Terms: This proposal is subject bo credit approval and Ls valid for 15 calendar days, after which time price-quotes may be withdrawn witliout notice. This quote is based on standard AGC subcontract language and shall became a rider to any contract. Payments due net 30 days. 10/7/200911:50:57 AM Page 1 of 2 ~ ~®10/07!2009 2 ,. 11:51 9524451056 ~`' NDRTHWEST ASPHALT IN ~t~n~~rra~I PAGE 01/01 T~ ~ ,~r _,,~ _,~ __ ~ ~C~RT'~VVE~°T ~~~'FI~~.T', I~1C "PAVING, EXCAVATION & UTILITIES" 1451 STAGECOACH ROAp SHAKOPEE, MN 55379-2797 ' PHONE (952)445-1003 FAX (952)445-1056 www.r~wasahalt.net Pronosa/ Submittedlo: phone ATTN: bALE SONNICHSON Er~zc • JoDNerne RiCH~'IELD CITY HAI.I. TEMPORARY PARKING CONTRACT D tc ifec C its of Plans _ Rate B/d Subm1(tsd October 7, 2009 ,g,R>~~ ~'i(~Ul~]~L~ QPT: 795 SY 8 & 2 112 WORD TD ®E C101VE 8~311~rrLY AS FOLLOWS: 1. FURNISH & INSTALL A'S" CL-7 RECYCLED AGGREGATE BASE 2. CONSTRUCT A 2 1/2" MND SPEC 23A~2B BlTUM1NOUS WEAR SURFACE 3. STRIPING 4. SEALCOAT TE COURT WITH JET BLACK 5. F'S21 - $22,985.00 PLEASE NOTE: 1) ADD FOR 170 LF BITUMINOUS CURB - $2,0 .00 2) NO 80ND, TESTING OR ADJUSTS INCLU D MOBILI7J~TION OF AGGREGATE BASE 1 ADbN M08 FOR hiGGREG/1TE BASE $400.00 EACH MOBILIZATION OF BITUMINOUS WEAR 1 /ADDN MOB FOR BITUMINOUS WEAR $696.00 EACH NO SUBGRAQE CORREC O S CL~ UIaED A tlrnr•fze. S+.~rratr • • J ANDERSON-PROJECT MANAQER Wofa: TAis proposa(rnay De wltl.drawn D}+ us r(not accepted wRhrn Ti=N days. • .~'cceut~r~rte .~~~,~rotios'~t.• • T. henHnUe pricey, specif caPint~rt and cnrzditiosr,9 ere na.ii9fa.Gt~rtf and are kere(ry accepted. You pre aul.)rprtzed to rln fbe evnrk Rs Specified. Pn.)/rn.enf. will be »fade nvnuF.lined nbnva, Slynature: Pete oiAcceptance: Signafur'e; _ .•,,,•...._. AIJ EQUp•L QPFOFTUNtTY EtdPLCWEfl t3--~s QUOTATION To: Dale Sonnichsen Stahl Construction Company Fr. Doug Glienke Account Executive Date: September 7, 2009 Pages: 1 Ph. (952) 767-2125 Fx. (952) 931-9941 Ph. (763) 561--1005 x162 Fx. (763) 561-1004 Em: dglienke@ssgix.com Re: City of Richfield Administration and Public Safety Offices -Richfield, MN Qty. Description Price ea. Total 1 Remove the existing 72" high x 11'-1.25" wide $2,450.00 $2,450.00 x 16" deep illuminated monument sign from the existing brick base and reinstall in a new temporary location through soil with (2) 5" x 5" painted steel square tubes with'/" thick painted steel base plates per drawing dated 10!7/09 #1. Steel poles will be packed with sail, no concrete. Notes: Price includes shop drawings for approval, manufacturing, installation and tax. Disconnecting electrical, bringing new electrical feed to sign and final connection will be by others. Installation through frost will require an additional charge. Approximate production time of above product would be 7-10 business days from final approval. Terms: 0 down, net 10 days from completion. Quotation is valid for 90 days. Sign here for approval Date Thank you for the opportunity to provide price estimates! Call with any questions -Doug 1 6-840 Shingle Creek Parkway, #31 Brooklyn Center, MN 55430 www.ssgix.com c • SIGN GROUP 840 Shingle Creek Pkwy. #11 rooklvn Center, MN 55430 11' i-1/4" NUMBER ~~.....~x',~ ~" »~~.~,~ ~'" 10/07/09 SALES r ; ,;~;,,. " DOUG G ,~ DESIGN JAMES C OIBVi "'"" ..~r~r '"'"-"'"""--""`-~~~-~°" ....~.,-r- rc m ~` RICHFIELD CITY HALL J i ^- l ? , ~~` #~' '~'-` ~ ` ~ I ~ i J ~ t ~~' I ~ T ~" ~ ; i ~ PRO~EGT F ~ ~ '~,• g. ~ , . .~ . , .~ - EXI5TIN6 MONUMENT RE-LOCATE MONUMENT ~ +s.~,,di ~q{ ~~yy Y=~ t ? ~ ~ ~ "4 ". y~ ^;5 ~':~. ' '- + HLE SAVED AS i ~,; m. ~,~ , RICHFIELD CITY HALL .y ~~ ~e + " " " M 5 X V4 50. STEEL TUBE W/ 1/2 STEEL PLATE PRIMED & PTD . EMBED INTO 501E SIGN 6 DATE HERE IF OK TO BEGIN PRODUCTION x SIGN 8 DATE HERE IF OK TO BEGIN PRODUCTION AFTER REVISIONS ARE MADE X LAYOUT: RE-LOCATE EXISTING D/F ILLUMINATED MONUMENT, OTY:1 FONT• ~ ~ 5CALE: 1/2".1'-O" AlidrawlnR:inciwedonmbpoya awned and am propady of SIGNAIION SIGN GROUP All vrti#an sties have precedence ova al uokd dlmensbm. O J ~..-` °~ Fax ei ~ '~ ~ ~- ~ a ~,,. ~~ ~- October 7, 2009 City of Richfield 6700 Portla>ad Avenue Richfield,lvlN 55423 Re: City Hall / k'ize /Police Pac}lity Oct T `1009 02:3dpm PUf~2/O~i.: ` We propose to provide and i~,stall the following electxical work for the City of Raclifield's ~Iew City Hall /pure /Police }"'acility per the instruction to bidders dated 9/29109_ 2 . - Disconnect and remove e.cisting decorative lights. Disposal by othezs. 1 - Existing stxeet pole to remain. 1 - piseonnect az~d remove e~rasting monument sign and relocate with existing control to new location. Physical relocate by othexs -electrical work oz<ly included. 1 - 1\TeW locatioza of existing monunnent sign. Re-£eed from ezrasting nrxo~xument sign. 1 - Disco~aect.and xex~aove existiix~g £lag pole lighting- 1 - Provide new (texiaporaiy) llag dole light.• Set in. gxound or building, 4 - Provide (teuapoxary) wall pack for temporary paxking lot. Verify cut off fixtuze, l~.w~. conduit ozx e,~terior of building. These lights will be conizolled. fionn; a photo-cell sensor located in one o£the fixtures. 2 - Provide temporary lighting Poles and fixtures with photo-cell sensors. Provide potiv¢r fxoxn temporary service from trailers_ 1 - Provide 400A, 3 Pbase, 120/208V electrical service £or eonstxuction ~krailers. ~lezzfy •with Excel nearest location. Includes Xcel temporary coxanectiom £ee. ~U_G_ (~lae last one was a 300 kva ixastalled on 3/31/2007 and cost $ 8,265.00) (over ot~e year)_ 2 - Disconnect aU power service to existiung house. Total fox above• $ 21,215.00 13700 Water Tower Circle. Plymouth, MIV 55441 P: 763^559-1900 F: 763-559-5541 www.olympialech.nat RECEIVED TIME OCT. 7. 2:33PM ..,.... ..,.,..: ~•-~ g Fax Oct 7 2009 02.3ftpm P003/003 ., , .. r ~,otes~clari~oatioris ~.. No lowvoltage wiring (including but not limited to, voice/data/security/ffre alarm and mechanical controls). 2. All work to be performed during our regular business hours. 3. No disposal ortipping fees. 4_ Not responsible for marking or repair of owner operated underground systems (IE: sprinlcler systems, or other existing systems). 5. Painting of electrical conduit, boxes etc. not included in our price. 6. Includes labor, material, tax and permit. 7. Employing IBEW Union labor. 8. Licensed, bonded and insured. 9. References available upon request. ' Please oali wit~l7l aiuy questavx~s you JIAay have. Sincerely, Paul G. Kosmides, LEED AP President RECEIVED TIME OCT, 7. 2;33PM t ~-~ 9 "Complete Electrical Construction Services" October 7, 2009 City of Richfield 6700 Portland Ave So. Richfield, MN 55423 RE: City of Richfield New City Hall/Fire/PoliceFecility Contract F-Electrical Quote -Bid Date 10/7/09 -12:OOPM Contract F -Electrical Quote: • Provide a new ground mounted up light for relocated flagpole. Utilize existing circuit. • Extend existing power circuit for relocated illuminated monument sign (sign relocation by Contract A-Earthwork) • Install five new/used wall pack lights at the west elevation of the building, four facing Portland and one in the "Notch" to light the inset building entry. Feed these from an existing circuit in the main buildvag. Conduit can be run exposed on the exteriox of the building wall. Provide cut off shields, if needed, to prevent direct viewing of lamps from drivers on Portland Ave. and residents on the east side of Portland. Provide photc cell control of lights. • Provide two new/usedl2'-15' pole lights to illuminate the parking lot at the existing tennis courts. Power for these poles will be from the trailer service. • Provide a new 400amp 3~a 120/208v temporary electric service for a construction trailer located in southwest guardant of the site. The temp feed will coma from a pad mounted trans. that Xcel will set next to trailer/servioe location. Overhead lines in area are single phase only. Power Co. charges are included ($8,265.00) for a service. Conne the""" trailer to the service is included. ++~~ ~~ h~ ~ Bloomington Electric Company quote for above Contract "F" breakdown is: $ ~,7~ ~ i~ i/ ~,_..,~R-e pect#'ully submitted. ...... _. Roger .Novotny Vice President Bloomington Electric Co. ~. 815 American Boulevard East • Bloomington, Minnesota 55420.1300 • Phone (952) 888-7905 • Fax (952) 888-5108 ~~~a~ 0 a Q October 4, 2009 - - - City of Richfield 6700 Portland Avenue Richfield, MN .55423 Project: City of Richfield City FIa1VFire/Police Facility 9-29-09 Bid Contract F -Electrical 1. Provide a new ground mounted up light for relocated flag ,pole. Utilize existing circuit. 2. Extend existing power circuit for relocated illuminated. monument sign. 3. Install five new/used wall pack lights at the west elevation of the building, four facing Portland and one in. the "notch" to light the inset building entry. Feed these from an existing circuit in the main building. Conduit can run exposed on the exterior of the building wall. Provide cut off shields, if needed, to prevent direct viewing of the lamps from drivers on Portland Avenue, and residents on the east side of Portland. Provide photo cell control of the lights. 4. Proved two new/used pole lights to adequately illuminate the parking lot at the existing tennis courts. Power this from the temporary service for the trailer. Provide photocell control of the lights. 5. Provide a new 400 amp three phase 120/208V temporary electrical service for construction trailer located in the southwest quadrant of the site, approximately where the existing ball field is located in the park Feed from the overhead lines at the west property line behind the residential homes. $10,000 included for Xcel charges for connection to the Connect the trailer to the service. COST .......................... $ 47,700.00 Please call with any questions or comments. Thank you. Sincerely, Collins Electrical Systems, Inc. Co1liSys c ~ l~'' Bret' .Young / ~~• Project Manager ( ~ v BRY:am Coltina Elec[rical Syslems, Inc. 4990 Nnrth Hlghwo}~ 169 New Hope, MN 55426 (7631 535.6000 FA&(769) 535.6961 ~~~~~. Als Egual Oppornrnin• Ginployer ~3 -~a-- City of Richfield Site Prep Quotes Tabulation 10/7/2009 Quotes Apparent Lows Contract A -Earthwork Imperial Developers $ 19,762 $ 19,762 S.M.Hentges $ 24,500 Northwest Asphalt $ 35,000 Contract B -Concrete Barriers Safety Signs Inc. $ 3,500 $ 3,500 Contract C -Site Concrete Curb Masters Inc. $ 11,489 $ 11,489 CR Fischer $ 21,450 North Country Concrete $ 21,325 Contract D - Asahalt Pavine Northland Paving $ 16,975 $ 16,975 Bituminous Roadways $ 17,725 Northwest Asphalt $ 22,985 Contract E - Sien Relocation Signation Sign Group $ 2,450 $ 2,450 Contract F -Electrical Olympiatech $ 21,215 $ 21,215 Bloomington Electric $ 32,000 Collisys Electric $ 47,700 Contract G -House Demolition Imperial Developers $ 29,800 $ 29,800 $ 105,191