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01-22-79 agendaIf u v a I r r Bill 1979 -1 AMENDMENT TO CHAPTER II, PART III, SECTION 2.34 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Chapter II, Part III, Section 2.34 of the Ordinance Code of the City of Richfield dealing with attendance and leaves is hereby amended by amending Subdivision 2, paragraphs (1) and (8) thereof to read as follows: "Subd. 2. Holidays, The following paid holidays will be observed by the City: New Year's Day on January 1st; Washington's and Lincoln's'Birthdays on the third - Monday in February; Memorial Day on the last Monday.in May; independence Day on July 4th; Labor Day on 'the first Monday in September; CO�uinTua Day on the second Monday in Octo er; Veteran's Day on November 11; Thanksgiving Day on the fourth Thursday of November; [and] Christmas Day and one floatmoat g 5 idI- ay. -� (1) Eliai.bility for Paid Hnl.,dav -,. All permanent em- ployees and rull time probationary employees, except police and fire personnel who are shift employees shall be eligible for the paid holidays listed above. Employees must be on pay status the work day immediately preceding and the work day immediately following a holiday to be eligible for such holiday. (8) Administration of Holiday Leave and Floating Holidays. In the case of shift employees, floating holidays and holiday leave taken at a time other than a holiday must be approved by the department head and shall be charged as used in amounts of not less than four hours." Passed by the City Council of the City of Richfield, Minnesota, this day of 19 Loren L. Law, Mayor 1 a . a u 0 AMENDMENT TO CHAPTER II, PART III, SECTION 2.34 OF THE ORDINANCE 'CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Chapter II, Part III, Section 2.34 of the Ordinance Code of the City of Richfield dealing with attendance and leaves is hereby amended by amending Subdivision 3, paragraph (1); Subdivision 4, paragraphs (2), (4) and (5); and Subdivision 5, paragraphs (2) and (3) (a) thereof to read as follows: "Subd. 3. Vacation Leave. Vacation leave with pay shall be granted as prescribed herein. (1) Eligibility for Vacation Leave. All permanent employees and full -time probationary employees shall be eligible for vacation leave upon accrual except that no employee shall be allowed vacation leave until after completion of Cone full year] six months of employment. Subd. 4. Vacation Leave Administration. Vacation leave shall be administered as follows: (2) Vacation Leave Charges. Vacation leave shall be charged as used-in amounts of not less than [two hours] one half hour. (4) Vacation Accumulation. Vacation [must be taken within a -twelve month period after the completion of the year in which it is earned] leave may be accrued to a maximum of 240 hours unless written authorization extending this [period] maximum is obtained from the department head and city manager. (5) Terminal Vacation. Accrued but unused vacation will be paid upon separation except that employees separated prior to completing [one year] six months of continuous and active city service shall be inelligible for terminal vacation pay. Subd. 5 Sick Leave. Sick leave with pay shall be granted as prescribed herein. (2) Eligibility for Sick Leave. All permanent employees and full -time probationary employees shall be eligible [for] to accrue and use sick leave. [accrual. However, sick leave granted probationary employees shall not be available for use until satisfactory completion of at least six months of 'the probationary period.] a . a u 0 AMENDMENT TO CHAPTER II, PART III, SECTION 2.34 OF THE ORDINANCE 'CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Chapter II, Part III, Section 2.34 of the Ordinance Code of the City of Richfield dealing with attendance and leaves is hereby amended by amending Subdivision 3, paragraph (1); Subdivision 4, paragraphs (2), (4) and (5); and Subdivision 5, paragraphs (2) and (3) (a) thereof to read as follows: "Subd. 3. Vacation Leave. Vacation leave with pay shall be granted as prescribed herein. (1) Eligibility for Vacation Leave. All permanent employees and full -time probationary employees shall be eligible for vacation leave upon accrual except that no employee shall be allowed vacation leave until after completion of Cone full year] six months of employment. Subd. 4. Vacation Leave Administration. Vacation leave shall be administered as follows: (2) Vacation Leave Charges. Vacation leave shall be charged as used-in amounts of not less than [two hours] one half hour. (4) Vacation Accumulation. Vacation [must be taken within a -twelve month period after the completion of the year in which it is earned] leave may be accrued to a maximum of 240 hours unless written authorization extending this [period] maximum is obtained from the department head and city manager. (5) Terminal Vacation. Accrued but unused vacation will be paid upon separation except that employees separated prior to completing [one year] six months of continuous and active city service shall be inelligible for terminal vacation pay. Subd. 5 Sick Leave. Sick leave with pay shall be granted as prescribed herein. (2) Eligibility for Sick Leave. All permanent employees and full -time probationary employees shall be eligible [for] to accrue and use sick leave. [accrual. However, sick leave granted probationary employees shall not be available for use until satisfactory completion of at least six months of 'the probationary period.] i (3) Accrual of Sick Leave. Sick leave shall be accrued as follows: ! (a) Permanent Employee. Sick leave shall be accrued for all permanent, fulltime employees and permanent fulltime probationary employees at the rate of Cone working day] eight hours per month of service until [100 days] 960 hours of sick leave have been accum- ulated and then at the rate of [one- fourth (4) work- ing day] two hours for each calendar month of service or major fraction thereof with no maximum accumulation." Passed by the City Council of the City of Richfield, Minnesota, this day of , 19 Loren L. Law, Mayor ATTEST: Thomas Moran, City Clerk • • Z be givenE tv;, these reprps.e]a VE :Ye J u.arw he last city c .erest'on `poss n, 10, ave air 1 1 � Date Jan. 18, 1979 APPLICATION FOR CITY OF RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOINTMENT NAME EBB BETTY JANE Last First Middle HOME ADDRESS 7224 4th Ave. So. Richfield, Mn. 55423 Street No. City Zip Code MAILING ADDRESS (if different from home address) same Street No. City Zip Code .` PHONE: Home 866 - -6830 or °866 -6561 Business 927�11Q0 APPOINTMENT PREFERENCE: Planning Commission x Human Rights Commission Park and Recreation Advisory Comm. Civil Service Commission Senior Citizen & Handicapped. Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: Since 1962 I have been in the real estate business; for 13 years I worked as a sales agent and closer, with a small company in south Minneapolis. For the past 32 years I have been associated with Edina Realty main office in a management position. Because of my real estate background I am very interested in planning and how it affects the entire community. I am a Realtor and a graduate of Realtors' Institute. I also teach real estate classes at Normandale Community College, and have recently been appointed real estate coordinator for Metropolitan Community College. CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: Hone Presbvterian Church, Richfield_ Chamber of Commerce, District Director 3 years for Independent Business Division American Cancer Society, Greater Mpls.!,Board of Realtors, Minn. Association of Realtors, National Association of Realtors, Women's Council of Realtor: ea tors o itica coon ommittee, ea ors National Marketing institute , MT= Real Estat Education Association. Return to: City. Manager's Office 6700 Portland Avenue. Richfield 55423 Att: Eileen Anderson i OCCUPATION: Employing .firm, agency EDINA REALTY, INC. Address 4015 West 65th St., Edina, Mn. Administrative Assistant to Position Sales Manager Years w /firm/agency 31-2 years (help train and manage 110 agents Other work experience (optional) Previous to going into real estate, I managed offices for Montgomery Ward Catalog Division, St. Paul, and Mpls. Star and Tribune, and also worked as administrative assistant to the General Manager of Physicians and Hospitals Supply Co. I have also worked as a`life insurance agent. __ REFERENCES (Optional) A.James W. Johnson none Full name Relationship 7228 - 4th Av. S., Richfield, Mn. 55423 866 -6885 Mailing address Phone number B Kenneth W. Jensen none Full name Relationship • 7220 - 4th Av. S. Richfield, Mn. 55423 866 -7408 Mailing address Phone number Rev. Vernon Lund C none Full name Relationship 7114 Irving Av. S., Richfield, Mn. 55423 866 -8346 Mailing address Phone number Return to: City. Manager's Office 6700 Portland Avenue. Richfield 55423 Att: Eileen Anderson x Date January wi APPLICATION FOR CITY OF RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOINT 11 U JAN 19 NAME DO Kirsch Martin J. �9 %9 Last First ,''Middle HOME ADDRESS 6725 Penn Ave. So. Richfield 55423 Street No. City Zip Code MAILING ADDRESS (if different from. home address) Street No. City Zip Code FHONE, -Home 866 -1895 Lusinass 887 -3127 APPOINTMENT PREFERENCE: Planning Commission ___x_ Human Rights Commission Park and Recreation Advisory Comm. Civil Service Commission • Senior Citizen &Handicapped Advisory Board of Health Advisory Commission Other .Briefly discuss aspects of your experience which you believe qualify,,you for this municipal commission /committee and why you are interested in serving: I am both an apartment dweller and.property owner. I have been in regular attendance'at City Council meetings for the past six years. In thei1978 general election I received 45% of the vote for a city council seat.. My desire to serve on the Planning Commission is my interest in seeing the city continue to develop in an orderly and compatible way both in the private and public sector. CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: —Member of Mt Calvary Lutheran Church and at present on the Board ofMissions. Member of the Board of Directors of the Twin City Chapter of Administrative Management Society. OCCUPATION:. Employing .firm, agency Donaldson Company, Inc. Addre s 1400 W. 94th St.., Bloomington, Minn. 55431 Position Printing & Duplicating Superv' Fars W/firm/agenCy 18 Other -work experience (optional) REFERENCES (Optional) A. • Full name Relationship Mailing address Phone number B. Full name Relationship Mailing, address Phone number C. Full name Relationship Mailing address Phone number Return to: " City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson REFERENCES (Optional) A.. • ev f e rI Full name Relationship 7a 4 Mailing address Phone number B Full name Relationship A"e S. (fy 4)2) Mailing address Phone number Ce Da Ij j Ar r,\ C', A Fr,,,, J Full name Relationship • Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson Date fan. 5, 1979 • APPLICATION FOR CITY OF RICHFIE107 �(� ADVISORY COMMITTEE OR COMMISSION _AP O 1YI E J4N 11 1979 NAME Patzke hcn:wy l ccte l V. Last First RlchtleltD4jodA onager HOME ADDRESS 7409 Aldrich Ave. So. Richfield, Mn. 55423 Street No, City Zip Code MAILING ADDRESS (if different from home address) Street No. City Zip Code o`}' PHONE Home 869 -5049 Business 866- 0031 S' lr APPOINTMENT PREFERENCE: Planning Commission XX Human Rights Commission Park and Recreation Advisory Comm, Civil Service Commission Senior Citizen & Handicapped. Advisory Board of .Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: Former Mayor of City of Mahtomedi, Mn. - Organized first Planning Commission in that city. Breifly involved with establishment of Washington County Planning Commission. Served on Civil Service Commission. Present member of Richfied Ad hoc m ember of Govenor's Advisory Council nI i n o CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: Member Lion's Club, past Finalcial Officer American Legion Post #507; Past Presidnet north central ssocia ion of re i Unions; past President Airline Credit Union Conference. ■ OCCUPATION: Employing -firm, agency, Summit State Bank of Richfield • Address 6500 Nicollet Ave., So., - Richfield, Mn. 554 3 Position- Vice- President Years w /firn-/agency two Other work experience (optional) 31 years with Northwest Airlines, Inca covering many position throughout I that company with last sixteen years and General Manger of Northwest Airlines -edit Union. REFERENCES (Optional) A. Full name Relationship Mailing address Phone number B. Full name Relationship Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att Eileen Anderson A Date APPLICATION FOR CITY OF RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOINTMENT - J11 ,197 NAME n/� /� A ✓/ / �� Last First M i d1 �� HOME ADDRESS 020 t� ✓f' C —� Y23 Street No. City Zip Code MAILING ADDRESS (if different from home address) Street No. City Zip Code PHONE: Home � —/&�( Business 3W6 APPOINTMENT PREFERENCE: .Planning Commission Human Rights Commission Park and Recreation Advisory Comm._ Civil Service Commission V Senior Citizen & Handicapped. Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission/committee-.and-why you.-are _interested in.serving _. Lee, CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: 4" OCCUPATION: Employing ,firm agency . i Addre s s Position Years w /firrrVagency Other work experience (optional) REFERENCES (Optional) A. Full name Relationship Mailing address Phone number B. Full name Relationship Mailing address Phone number, C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson 4 t Date APPLICATION, FOR CITY OF RICHFIELD ADVISORY COMMITTEE- OR COMMISSION APPOI ' E T Uj rn NAME p r Last First iv F 9 LJU khfteld HOME ADDRESS K % `/ �a��a r;� �� -S �i �..� � i r. %? .`'' 9 Street No. City Zip Code MAILING ADDRESS (if different from home address) ._ Street No. City Zip Code T} PHONE: Home Business 3'0 S1`;76 APPOINTMENT PREFERENCE: s Planning Commission Human Rights Commission Park and Recreation Advisory Comm. Civil Service Commission ,•a Senior Citizen &Handicapped. Advisory Board of Health. Advisory Commission Other Bri ef 1 Y discu ss aspects of your experience which you believe qualify you for this - -' unicipal commission /_comm'ittee_ and--why you are _interested, in s_erving:__ a �E� .c Ji r c��i• i« ��i ��c�� i�icJico Is- 7y r: 6 3) s -Y"v c)� �� f�i� �. J. 13C_S Z_ C,_•il !--= �.�6�i/ �?3� T (s PT�}1 CIVIC, AOFESSIONAL AND`COMMUNITYACTIVITIES: • OCCUPATION: Employing ,firm, agency C0 7�.,c� ` 7F �; r �� • Address c c t._7i4_ s- z9rI v - Z_3 Ac, { Position�:� ��c�v �: r- Years w /firm/agency. Other work experience (optional) r'.S ._S _ 11 c—, /LT cc n REFERENCES (Optional) A. S O d'^ rp Full name Relationship Mailing address Phone number Full name Relationship Z 3 5e <5 . � / /it �c� �J � Ci � � � � % • Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City, Manager's Office 6700 Portland Avenue - Richfield 55423 Att: Eileen Anderson i. h ,7 9 - Date _�a . 1 �, � � I I APPLICAIION FOR CITY OF RICHFIELD R COMMISSION APPOINTMENT ADVISORY COMMITTEE _O C SIGN. P O • VI NAME I M e S CJ Gt n to Last First Middle HOME ADDRESS � 1 (� �'1 j�"(, % � !C-< 1�-� -� c h Street No. City Zip Code MAILING ADDRESS (if different from home address) - Street No. City Zip Code rr PHONE: Home Q g Cl a Business APPOINTMENT PREFERENCE;' Planning Commission Human Rights Commission Park and Recreation Advisory Comm. x Civil Service Commission Senior Citizen & Handicapped. Advisory Board of Health Advisory Commission Other • Briefly discuss aspects of your experience which you believe qualify you for this municipal commission /committee and why you are interested in serving: C el 4- o c' ate.lcj hcx- .n C C 4- t `v h 1aZ/ e ct�?►7' 1e v r� Q,� no`s n. D 1,, h CG .f /I q 1 � ' J T,e -1T-f— -- nc- Ue- th ree -c /vj +rz -e. ,1� c� W l' r t �G u 49 PQ kie A c Gh � �� f�l a r, tz- f,J d KA, t zA I r 1< +0 0.0 t v f y r j1 0 1 v n + -h- -p— CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: e 14 e r --'o r, t C C h o h \ k� I ? 3 . `79 "7( r7 ?'4- �' lace c ))-r CC 4) (.-t A-.S'��ccmA )0 tvG;, C ��Ch ' , ek b (1 C i -( f i^ Fit a 9,� q7,3-- 7 n ri� e h .iii fW a I SC h00 j < c? i7 - 7 P Z' I 1 15 1 9 ven+ ao n 072 6J Lender-, - c,� Sc o ce s / 9 '7 -P - �9 `7 C- e— /c/ 7J • r OCCUPATION: Employing .firm, agency fi h�Q r n �Cr r • Address �1t � �- . p n%• �7 � • �-'S /jam Positions JP— r' - �2o, h+ -`4 I M-EYears w /firm/agency on-o- k/ W cg �-- �,- -t-- ' ry\ 1-� h:s vn Other work experience (optional) REFERENCES (Optional) A. 6h - )1) Ct (�J' -f n t'C,h Full name , Rel do ship 0 j A- �Y- 6, 79 - -�-- / r) / - .1�6 Mailing address Phone number B. / IaN16 9&C_ /l 0-'1d i Oh 6�-v` i ��1 zz Full name Relationship Mailing address _ Phone number c. Od n Q /-n 0- Cj d h �,- e. r a Y> > Full name Relationship um Mailing address Phone' number • Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson Djte /7 APPLICATION FOR CITY OF RICHFIELD . ADVISORY-COMMITTEE OR COMMISSION APPOIhiTMENT NAME S > `moo Last ~first , ,,;i!(Idle HOME ADDRESS Street No. City Zip Code MAILING ADDRESS (if different from home address) Street No. City Zip Code PHONE: Home 5 .} Business APPOINTMENT PREFERENCE: Planning Commission Human Rights Commission Park and Recreation Advisory Comm. C.ivil Service Commission Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other' Briefly discuss aspects of your experience which you believe qualify you for this ' municipal commission /committee and why ?ou are interested in serving n. CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: G OCCUPATION: Employing ,firm, agency % k 5 ` °•" ` • Address Position ears w /firm�agencv Other work experience (optional) C f REFERENCES (Optional) A. % ( c C j f , f�, .�`'( c' 12 e> /2 z Full name Relationship Mailing address Phone number B. Full name/T Relationship • Mailing address Phone number C. Full name Relationship - Mailing address Phone number Return to: City Manager's 'Office 6700 Portland Avenue Richfield 55423 Att: 'Eileen Anderson; i Date APPLICATION FOR CITY Or RICHFIELD ADVISORY COMMITTEE OR COMMISSION APPOIhiTME?\TT NAME Last irst I LLAII U W F. UU HOME ADDRESS �l7 S%� 12 l0y"1417 L'Zf,% g Street No. City ZiP:Amager MAILING ADDRESS (if different from home address) Street No. City Zia Code t(.f PHONE: Home �D 6goo Business APPOINTMENT PREFERENCE Planning Commission Human Rights Commission Park and Rec reation Advisory Comm. Civil Service Commission Senior Citizen &Handicapped Advisory Board of Health Advisory Commission �'''� Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission, %committee and why ., -ou are interested in serving: / �"7�'C w,Tt/- Sl7�I a/z-H/3 ✓C- N 0 !%-oR A*A l F )o /7 Vz-7 "I C_ oy?de -V I a^ 11.7 7X-N - era 1Av CZEr-Oc— E � t o ✓ t✓ Trs ?z- c� � Y �s �s T ago G,,,Z V ✓�s1 ES�c- c i� � t y S � N' � G / � /P- /t•"' Tvs T T't/R � h?7 G � /a .✓rl S n � t' v r% � � �iZ/ � .vbs fto R t` #4 R .v�',.l,�, �' O cam• ,ttloiv77/ NBtt= 0G ✓ 0 T2'" Se�t� ol° Y T'��`tl•� 7 Q/= P wig c. c .7 a F- -fit— s ! A-" Art. C M* :!!.A r �► /wti�r2� rpMM�Sf��t✓ �S oNY' dNIT' 1 Ml4�tT l3t� /3 7[l•ry 14 CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: A c t✓tr' i� �4 /! f �r �iV �?.v� -}t Ors � Sid/g/zTll �✓ S/°� .�t-nf CG ✓t3, l l c n tlr / IV I7 11 d J C71 I (+T 1�T. P1__F7L t #/I✓r SC71 Vl?V t} S 5614 2 Z�`W4112(It &A7?olv#l- t o'10A itp �U t rt' Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson OCCUPATION: Employing ,firm, agency �G'i'(= JLRZ- i/ /A'77Di✓ ll�/9 /lam /f�/YT%d /� Address 6;.01 3 �m ✓ ', .SSv. 1,�,�/l'�Jz�l 5 Sys Positi n)0A1X4t0A� 0yl0,1t1S 1P(,0 Z71t.. years w /firm; /a.genc'.., C WlLG �ZFfltZtt I�FCr�'l3fK. 3i !�7l� Other work experience (optionaY t�wr 44ya�,o Alt Z7 - �9, V1- 3 REFERENCES (Optional) A. Full name 6 D A&VUT Iq Vx So Relationship 966 3)2-2! Mailing address Phone number B & it, Tos�K 1i / ve , Full name Relationship Mailing address Phone number Full name Relationship 04701 3 y - 33;7 Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 Att: Eileen Anderson LEGAL NOTICE Bill 1979 -2 AMENDMENT TO CHAPTER XII, PART I, SECTION 12.02 OF THE RICHFIELD ORDINANCE CODE CITY OF RICHFIELD DOES ORDAIN: Chapter XII, Part. I, Section 12.02, entitled, "Compensation of t.. Mayor and Council Members ", is hereby amended to read as follows: "Subdivision 1. Annual Salary. The annual salary of the Mayor is [$6,000]'$6,420 and the annual salary for each member of the council is [$4,500] $4,815 to be effective 30 days after its publication. Salaries of yy a such officers shall be reviewed by December of each t year. Proposed by the City Council of the City of Richfield this 28th day of December, 1978. All persons interested for or against this proposed ordinance amendment are notified to be present January 22, 1979 and they will be heard. BY ORDER OF THE COUNCIL December 28, 1978 Thomas J. Moran City Clerk Publish January 3, 1979 I* 1. City herewith engages contractor to perform services, and contractor agrees to provide services to the city, consisting of the following: �► ::., -. AGREEMENT FOR COUNSELING 'SERVICES made into the day of THIS AGREEMENT and entered as of 1979, for the period from .January 1, 1979 through December 31, 1979, by and between CITY OF RICHFIELD., a Minnesota municipal corporation, ( "city "), and THE STOREFRONT /YOUTH ACTION, INC., a Minnesota nonprofit corporation, ("contractor"). WITNESSETH: WHEREAS, the city, in fulfulling its governmental role, has an interest in avoiding antisocial conduct, avoiding o, ameliorating social problems, avoiding infractions of the law, diverting youth from the criminal justice system, assisting young people in finding solutions to their individual problems, assisting the police department, school officials and others within the community in the handling of the problems of youthful residents of the city, and WHEREAS, such interests of the city can be served by having available to the youthful residents of the city a diversion program which ;provides youth counseling and referral services, and WHEREAS, contractor is in existence for the purpose of providing such youth counseling and referral services and is willing to provide such services for the city. NOW, THEREFORE, be it agreed by and between the parties hereto as follows: 1. City herewith engages contractor to perform services, and contractor agrees to provide services to the city, consisting of the following: -2 - '• a A. Counseling and referral services to juvenile residents of the cit wh are referred to contractor by members of the city police j Y depart ent, representatives of the school district, the, Hennepin County Municipal Court, the Hennepin County District Court, social welfare agencies of Hennepin County, and parents, custodians, guardians or other persons having responsibility for such youthful residents of the city. A goal of contractor for the time in which this agreement is in effect shall be to work with 150 cases from city of which 80 % will be youth d verted from the criminal justice system as defined in goal 'A" of the YDP FY 76 grant application to the Governor's,Commission -on Crime Prevention and Control. B. In cases where persons referred to contractor have problems which cannot e fully or adequately dealt with through services by contractor, appropr ate referrals will be made by contractor to other persons or organiz tions . C. Primary emphasis in counseling will be on an individual diagnosis of the person.referred to determine his or her basic needs, but such diagnosis shall not include psychological or vocational testing. D. In appropriate cases such counseling shall include, as.an adjunct to the counseling of a juvenile, diagnostic counseling of other family embers or other persons in the household where he or she resides, 1� E. A follow -up on referrals will.be made by contractor, on all referrals from police, court services, and juvenile court, in order to determine the extent to which an individual client's problem or problems have been resolved through the efforts of the contractor or through the efforts of others to whom the contractor has referred the client. F. Contractor will consult with law enforcement officers of the city, officials of the school district and other appropriate persons to keep them advised of the nature of the services being provided under this agreement and to work out procedures which will facilitate the providing of contractor's services G. Contractor shall use its best efforts to coordinate the programs of various youth service organizations and agencies wi t hin and outside of the city which provide services to youthful residents of the city, with- • the object of improving upon the coordination and performance of such organizations and agencies in meeting the total needs of the client youth involved. H. Contractor shall hold itself available for consultation with juvenile authorities of the city so that such authorities are kept advised of the status of those situations which fall within their areas of responsi- bility. i 1. Contractor will undertake to identify any new or different kinds of services which should be made available to youthful residents of the city in order to meet their unmet needs in. personal development and -4- social adjustment. t ., j, Contractor will provide the equivalent of at least one full time youth worker to serve residents of the city referred for services. The ent''re staff of contractor will be available to work with said residents as needed. Said youth workers will have access to service of secretary provided by contractor. K. City will receive all services provided by The Storefront/ Youth Action, Inc. central staff, including the monitoring of agency budget, the maintenance of fiscal records, and program monitoring. and eva uation City will also receive support of the board of -directors of The Storefront /Youth Action, Inc. L. Youth workers providing services to residents of city will receive supervision and in- service staff training from contractor. aril professional support and qrowth thr.ough_contact with other staff members . of contractor. M. Residents of city will be eligible to participate in all programs offered y contractor. These currently include a chemical dependency orientat on program for families groups focusing on drug use for adolesc nts, a concerned persons group for parents concerned about drug Use of a child, and self- awareness groups for young women. 2. To assure proper coordination between the city and contractor, under this agreement, the contractor agrees to take the following measures: A. t will, at all times while this contract is in effect, keep a B. It will permit a member of the city's governing body, to be designated by the city, to attend, as an observer, all meetings of the board of. directors of contractor, and to participate in the discussions - and deliberations of such board, without the right to vote.' C. It will send copies of minutes of all meetings of its board of directors to those persons designated by the city, promptly after each board of directors meeting. D. It will send to all members of the city council a quarterly -t£y,; • statistical report summarizing the nature of the activities of contractor in providing the services described in this agreement. E. It will provide services to all persons without regard to race, color, creed, religion, national origin, sex, marital status, status with !i regard to public assistance or disability. F. It will defend, indemnify and hold harmless the City of Richfield, its employees and agents, from any and all claims, causes'; of action, lawsuits, damages, losses or expenses on account of bodily injury, sickness, disease, death or property.damage as a result, directly or indirectly, of any actions or omissions on the part of the contractor's personnel in connection with the provision of services in accordance with the terms of this contract. G. It will perform the counseling and referral services in a competent, professional manner and in compliance with all applicable laws,` ordinances, rules, regulations and policies which are now in effect or which may hereafter be adopted. 3. For the performance of the services described in Section No. 1 above, the city agrees to pay and the contractor agrees to accept payments on the following basis: A. The amount of direct city funds which the city shall be obligated to pay f or such services shall be the sum of $2 2, 000, which will be paid in 2 equal payments upon receipt of a monthly statement from contra ctor. . 4. This agreement will be terminated on the expiration date specified above. Thereafter the agreement may be renewed annually. The agreement may be terminated upon the giving of thirty (30) days written notice by the City of Richfield to The Storefront /Youth Action, Inc. for reasons of non - performance or documented unsatisfactory performance. The agreement may be terminated by either party upon the giving of sixty (60) days written notice. IN WITNESS WHEREOF, the parties hereto have made and executed this agreement as of the day and year first above written. In the presence of; i CITY OF RICHFIELD Mayor 9--, City Manager THE STOREFRONT /YOUTH ACTION, INC. Executive Director -;T z 9 y " i .. CITY OF RICHFIELD; MINNESOTA it Office of City Manager Council Letter No. 14 ' Agenda January 22, T9 75 The Honorable Mayor and Members.of the City. Council City of Richfield Council Members: X Subject.- Agreements <with Minnesota Department of Transportation` The Minnesota Department of Transportation has been author- ized by the state legislature to provide, upon`sequest, occasional technical, and engineer ing, ass istance to cities, Attached is a technical and engineering assistance agreement ;prepared by the Department,of.Transportation which establshes':'a procedure for -r utilizing such services,.providing that services would `be paid ` r r for on the basis of expenses incurred. This agreement is the same as that authorized by the city council in,;pas;t years, except that this year's agreement provides that it will remain in effect until cancelled by either'party. This agreement with` -the Minnesota Department of Transportation might be used to receive technical and engineer` " "ing` assistance with respect to city owned traffic signals, or traffic signal systems, from state traffic.engineers. The city has used this agreement during the past three years for photologging streets in the permanent street paving areas. - at a cost of pproximately -this $250 per year. The agreement will enable us to use same service again in 1`979 if we choose to continue ldeveLoping a. city..I wide photohog record. State law provides- -that the city must enter in to another agreement, a copy of which is attached`, with the Mi nesota Comm - issioner of Transportation.in order to receive.Fede al Aid Urban System funds. The Department of Transportation is entrusted with doing all programming for FAU projects within the state, and is' designated to act on behalf of the city in applying for FAU funds.`' As council members are aware, Lyndale Avenue from the Crosstown to Z -494 is currently proposed for improvement; and funding through the FAU program. It is recommended that.the city council adopt he attached resolutions, authorizing the Transportation Department services when necessary and designating the Commissioner of` to act in the city's behalf in applying for FAU. fun ransportation ing. It is :. S /DOT 30780 (Revised 11/78) STATE OF MINNESOTA -7, k DEPARTMENT OF TRANSPORTATION TECHNICAL AND ENGINEERING ASSISTANCE AGREEMENT THIS AGREEMENT, made and entered into by and between the State of Minnesota actin g th ro u g h its Commissioner of Transportation, hereinafter after re- ferred to as the "State ", and the County or City of hereinafter referred to as the "User ", WITNESSETH: WHEREAS,.the User, as evidenced by Resolution, a copy of which is at tached hereto and made a part hereof as Exhibit A, does hereby request the State to furnish from time to time as needed and specifically requested, tech - nical and engineering assistance pursuant to M.S. 161.39: and WHEREAS, The State is authorized to provide technical and engineering .assistance to other road authorities by M.S. 161.39. NOW, THEREFORE, it is mutually agreed by the parties hereto that: 1. The State may, upon written request by the User, provide technical and engineering assistance and such other services as authorized by M.S. 161.39. 2. The State shall keep a record of its costs and expenses', including overhead costs, in providing assistance and services to the User pursuant to Paragraph 1 above, and shall prepare an itemized statement thereof showing the amount due hereunder and submit the same to the User on a periodic basis. 3. The User agrees to pay to the Trunk Highway Fund of -their State of Minnesota all monies due hereunder and as shown by the invoices or statements i i submitted to the User, within 30 days after such submission. 4. This Agreement is subject to cancellation by any party upon 60 days written notice. - - - - - - -- - -- - - -IN- WITNESS - WHEREOF] the State and the- U-ser have- caused- these presents -- - to be executed by their respective officers. Page No. 1 • Page No. 2 u RESOLUTION N0. RESOLUTION APPROVING TECHNICAL AND ENGINEERING ASSISTANCE WITH MINNESOTA DEPARTMENT OF TRANSPORTATION Be it resolved by the City Council of the City of Richfield that pursuant to Section 161.39, subdivision 1 through 6, Minn- esota sota Statutes 1978 the Public Works Director, for and on behalf of the City of Richfield is hereby authorized to request and obtain from the Minnesota Department of Transportation, needed engineering ` and technical services for which payment will be made by the City of Richfield upon receipt of verified claims from the Commissioner of Transportation. This authority to remain effective until.recinded by either party. Passed by the City Council of the City of Richfield, this 22nd day of January, 1979. Loren L. Law Mayor ATTEST: Thomas J. Moran City Clerk Mn /DOT 30774 (Revised 11/78) MINNESOTA DEPARTMENT OF TRANSPORTATION `. AGENCY AGREEMENT This Agreement made and entered into by and between the City of herein after referred to as the "City" and the Commissioner of Transportation of the State of Minnesota herein- after referred to as the "Commissioner ", WITNESSETH: WHEREAS, pursuant to M.S. 161.36 the City of desires the Commissioner to act as its agent in accepting federal aid on the City's behalf, for road and bridge construction and in contracting for the construction, improvement or maintenance of roads or bridges financed either in whole or part with federal moneys: and WHEREAS, M.S. 161.36, Subdivision 2, requires that the terms and condition of the agency be set forth in an agreement: NOW, THEN, 'IT IS AGREED: - 1 - That pursuant to M.S. 161.36, the City does hereby appoint the - Commissioner its agent with respect to all federally funded projects, to accept and receive all Federal funds made available for said projects.and to let contracts pursuant to law for the construction and improvement of City streets. Each project to be covered by this agreement shall be programmed by the submission to the Commissioner of a programming form together with a certified copy of the resolution of the City Council requesting the Com- missioner to obtain federal approval for the project(s). - - -- - - - -- - - - - -- - - - -- - - - Page No. 1 � Commissioner al bids received together with its recommendation that the lowest bid sub itted by a .responsible bidder be accepted or that all Each contract will be 'in accordance with plans and special pro- ktr visions for said projects on file in the Department of Transportation, State • r Transportation Building, St. Paul, Minnesota 55155, and the.latest edition of Standard Specifications for Highway Construction promulgated by the Com- missioner and 11 amendments thereof, which said plans, special provisions and specifications are made a part of this agreement by referenced as though fully set forth herein. In t e letting of said contract, it is hereby agreed that the fol- lowing procedu e shall be followed, to -wit: (a) The Commissioner shall cause the advertisements calling for bids on said work to be published in the Construction Bulletin. He shall also cause advertisements for bids to be published in the officially de- signated newspaper of the City. Said advertisement or call for bids shall specify that sealed proposals or bids will be received by the City Clerk of on behalf of the Commissioner as agent of said City. Proposal 3, plans and specifications shall be available for the in- spection of prospective bidders at the office of the Department of Trans- portation, St. Paul, Minnesota 55155, and at the office of said City Clerk and the advertisement shall so state. The bids received in response to said advertisements for bids shall be opened for and on behalf of the Com- missioner by a istrict Director of the Department of Transportation or such other engi eer of the Department of Transportation as may be from time to time selecte by the Commissioner. After said bids shall have been opened, the City Council, shall first consider the same and thereupon transmit to the Commissioner al bids received together with its recommendation that the lowest bid sub itted by a .responsible bidder be accepted or that all S bids be rejected. Upon receipt of all said bids, the Commissioner shall duly cause all of said bids to be tabulated`in accordance with law and shall thereupon determine who is the lowest responsible bidder or shall reject all bids. (b) The Commissioner shall supervise and have charge of the construction of said projects after the same has been let. The City agrees to furnish its City Engineer or such other registered engineer and assign him to the active supervision and direction of the work to be performed under any contract let for the aforesaid projects, Said engineer so assigned shall LL act under the supervision and direction of the Commissioner. The City further agrees to furnish such other men, services, supplies and equipment as shall be necessary in order to properly supervise and carry on said work. (c) The Commissioner may make such changes in the plans or the 'character of the work as shall be recommended by the engineer in charge of the work. If he concurs in such recommendations, the Commissioner may enter into for and on behalf of the City supplemental agreements with the contractor for the performance of any extra work or work occasioned by any necessary, advantageous, or desirable change in plans or construction. It is understood by the City that the Commissioner cannot personally investigate and pass judgment on the various items of extra work and plan changes necessary and desirable during the construction of the projects but that he must delegate such duties to engineers under his supervision and control that are employed by the Department of Transportation. Page No. 3 .. r. .....�...,.w.�. >......- ..suxwHS ....aen �;w�...- �•-;. _�...- ., .< ., �.: - .:��.ti., a.s�, ..:t',.: �. <- ..:.\,,.. ... .�....: ✓ ,. .,.e'.�a... .e.. .. .. .e.x�fEbi;i:.,k� _ . .n.- 3'i.cY�3rv_'+..:.i- `N...•Ri wf�, �. 1. +.. �'�il ..k.�.4 manner. Page No. 4 7 0 or the city, t om time to time, auri.ng the progress of the work on said projects, to request the Commissioner to furnish for use on said projects specific engineering se vices to be performed by skilled employees of the Department of Transportation The Commissioner may but is not obligated to furnish the services so re uested. If the Commissioner in compliance with such request shall furnish for the use of the City on said projects the services of any Minnesota Dep rtment of Transportation employee, then and in that event, the t City agrees to reimburse the Trunk Highway Fund for the full cost and expense SF's of the furnishing of such services including all costs and expenses of any kind or nature whatsoever arising out of, connected with, or incidental to the furnishing of uch services. (e) The Commissioner shall receive the funds to be paid by the City and the funds to be paid by the United States as federal aid funds, for said projects and to pay therefrom when due any and all sums that may become due the contractor to whom the contract is awarded, and upon final completion and acceptance of the work, to pay from said funds the final estimate to said contractor for said work. (f) The Commissioner shall perform on behalf of the City all other acts and things necessary to cause said projects to be completed in a satisfactory manner. Page No. 4 7 0 (g) The Commissioner may enter into any agreement for and on behalf of the City with the United States or any officer or,agent thereof that may be required or necessary for the purpose of procuring and actually causing to be paid the federal aid funds available for said projects and to that end to bind and commit the City in such agreement to the performance of any and all things required by any law of the United States or of any rule and regulation issued by federal authority pertaining thereto necessary for the purpose of procuring and having paid the.federal aid available for said projects. (h) The Commissioner may perform on behalf of the City any other and further acts as may be necessary or required under any law of the United States or of any rule or regulation issued by proper federal authority in order to cause said projects to be completed and to obtain and receive the federal aid made available therefor. - 2 - The City agrees that it will from time to time, after the execution of this agreement, make such reports, keep such records and perform such work in such manner and time as the Commissioner shall from time to time request and direct so as to enable the Commissioner as its agent to collect for it the federal aid sought. Said records and reports shall be retained by the City in accordance with the Commissioner's record retentionischedule for federal aid projects. - 3 - It is anticipated that the Federal Government will pay toi the Commissioner as the agent of the City the federal aid funds available to said City toward the construction of said projects. Page No. 5 It is Page No. 6 further antici ated that the contracts to be let by the Commissioner as the ,y, agent of the City for the construction of said projects shall provide that the contractor, as the work progresses, shall, from time to time, be paid partial payments designated in said.contract as partial estimates and on the completion and acceptance of said work to be paidya final payment designated in 3aid contract as a final estimate for all work performed: The ity further agrees that any City funds and /or Municipal State Aid funds to be applied to any contract covered by this agreement shall be deposited with the Commissioner in accordance with 14 MCAR Section 1.5032. At regular monthly intervals after the contractors shall have started work u der the contracts let,by the Commissioner as agent for the City for the construction of said projects, the engineer assigned to and in charge 1 yh� of said work s all prepare a partial estimate in accordance with the terms of said contracts let for said projects and the procedures established by the Office of Construction, Department of Transportation. The said engineer in charge of Said work shall immediately after preparing each partial estimate, transmit the s me to the Commissioner in quintuplicate. Each such partial estimate, shal be certified by the engineer in charge and by the contractor performing such work. The said engineer assigned to and in charge of said work shall also prepare and submit to the Commissioner the final estimate data, together with the required project records in accordance with the terms of said contracts let for said projects. Quantities listed on said partial and final estimates shall be documented in accordance with the guidelines set forth in the applicable documentation manual. After the approved final estimate has been Page No. 6 L the City will pay to the Commissioner that submitted to the Commissioner, • ether with the federal funds received for that p ro j ect will amount which tog be sufficient to pay all the contract costs of the project. - 4 - work on said projects, When the contractor shall have completed the City agrees to inspect the same and forthwith upon the completion of said the .0 y g ins ection advise the Commissioner whether or not the work performed should be, P b the Commissioner as its agent, accepted as being performed in a satisfactory y he City should, after said inspection, recomm manner. In the event t end to the Commissioner that he should not accept said work, then the City shall at the time such recommendation is made specify in particularity the defects in said work and the reasons why the work should not be accepted. It is further agreed that any recommendations made by the City are not binding - the right to determine whether or on the Commissioner but that he shall have performed and to accept or rej not the work has been acceptably ect the work performed under any said contract. - 5 _ It is further agreed that the decision of the Commissioner on the n set forth shall be final, binding and conclusive on several matters herei the parties hereto. - 6 It is anticipated that the entire cost of said projects is!, to be paid-from funds made available by the United States, by way of federal aid, and by the City. that event the City d in then and for any reason the United States fails to pay any part of the cost or expense of said projects, agrees to_paY the same. The City further agrees to pay any and all claims Page No. 7 1,y Page No..8 or demands of an kind or nature whatsoever arising out of or incidental to the performance of the work under any contract let for said projects in the • event that the f -deral government does not pay the same, and�in all events, agrees to save the State of Minnesota and the Commissioner harmless and to pay any and all expenses and costs connected with said projects or the con - struction thereof which the federal government does not pay. - 7 - The City further agrees that 1) Where there is federal aid in right -of -way -- The City will meet the requirements contained in the Federal Aid Highway Program Manual Volume 7. Note: If there is federal aid just in relocation, the contract discussed in Chapter 5, Section 1, Paragraph 10C, of said Volume 7, must be executed. s<< 2) Where ;there is federal aid in construction only -- The City will meet the requirements of the Uniform Relocation Assistance and Real • Property Acquisition Policy Act of 1970 together with FHWA regulations im- plementing Title II of the Act on relocation (FHPM Volume 7, Chapter 5); and Federal Aid Highway Program Manual Volume 7, Chapter 1, Section 4, Para- graph 5A pertaining to civil rights. - 8 - All re erences to statutes and rules shall be construed to refer to the statutes nd rules as they may be amended from year to year. - 9 - The Commissioner accepts this said appointment as agent of the City and agrees to act in accordance herewith. Page No..8 RECMiENDED FOR APPROVAL BY Mavor Attest: Thomas J..Moran City Clerk l RESOLUTION NO. RESOLUTION APPROVING CONTRACT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION FEDERAL AID FORM NO. III Be it resolved by the City Council of the City of Richfield, Minnesota, that pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes, 1978, the Commission of Transportation be appointed as agent of the City of Richfield to let as its agent, contracts for the construction of portions of Municipal Streets, and the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City of Richfield to execute and enter into a contract with the Commissioner of Transportation prescribing the the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Agreement Form No. 30774" a copy of which said form was before the City ouncil, assuming on behalf of the City of Richfield all Y g of the obligations therein contained. Passed by the City of Richfield, Minnesota this 22nd day of January, 1979. • Loren L. Law Mayor Attest: Thomas J..Moran City Clerk l