04-21-80 agenda#4
HOUSING AND REDEVELOPMENT AUTHORITY
Office of Executive Director
HRA Letter No. 11
Agenda April 21, 1980
Housing and Redevelopment
Authority Commissioners
City of Richfield
Dear Commissioners:
~`ubject: Resolution Designating Official Depository
Attached to this HRA letter is a resolution naming Summit
State Bank of Richfield as the official depository for the Richfield
Housing and Redevelopment Authority for the year 1980. Summit State
is pledging collateral in the amount of $900,000.. This collateral
pledge means that the HRA's deposits up to that amount are secured
with the depository. In addition to this collateral pledge, HRA
funds are protected by the Federal Deposit Insurance Corporation
in the amount of $100,000, making the total protection afforded
by this depository for HRA funds equal to $1 million dollars.
It is recommended that the HRA adopt the attached resolution.
Res ectfully submitted,
n. ,
~ ~ a~tA
Karl Nollenberger
Executive Director
KN/eja
cc: Finance Coordinator
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HRA RESOLUTION N0.
RESOLUTION DESIGNATING THE SUMMIT STATE BANK A DEPOSITORY OF
FUNDS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD
FOR THE YEAR 1980 AND APPROVING COLLATERAL
AND RESCINDING RESOLUTION NO. 135
BE IT RESOLVED by the Housing and Redevelopment Authority of
Richfield as follows:
That, in accordance with law, the Summit State Bank be, and
hereby is designated a depository of the funds of the Housing and
Redevelopment Authority of Richfield, subject to modification and
revocation at any time by said Housing and Redevelopment Authority,
and subject to the following terms and conditions:
The said``~depository shall not be required to give bonds or other
securities for such deposits provided that the total sum thereof shall
not at any time exceed in. any depository the sum for which its de-
posits are insured under the Acts of Congress of the United States
relating to insurance of bank deposits; but not in case such de-
posits in any such depository shall at any time exceed such insured
sum, said depository shall immediately furnish bonds or other security
for such excess according to law, .approved by the Housing and Rede-
velopment Authority of Richf field.
That said depository shall pay on demand all deposits therein;
and shall pay all time deposits, at or after the end of the period
for which the same shall be deposited, on demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general
account in which shall be deposited all monies. Checks on this
account shall be signed by the following officers or their facsimile
signatures:
Chairman
Karl Nollenberger, Executive Director.
BE IT FURTHER RESOLVED, that there shall be a daily interest
savings account. All withdrawals from said account will be for
transfers to the general checking account.
BE IT FURTHER RESOLVED, that the collateral in the amount of
$900,000 deposited for safekeeping at the Marquette National Bank of
Minneapolis, is hereby approved.
Passed by the Housing and Redevelopment Authority of Richfield
this 21st day of April, 1980.
Chairman
ATTEST:
Vern Luettinger, Secretary
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HOUSING AND REDEVELOPMENT AUTHORITY
Office of Executive Director
HRA Letter No. 10
Agenda April 21, 1980
Housing and Redevelopment
Authority Commissioners
City of Richfield.
Dear Commissioners:
Subject: Review and Discussion of HRA By-Laws
There is an item on the April 21, 19$O HRA agenda providing for
review and discussion of the HRA by-laws.
The by-laws contain several provisions which the Authority may
wish to change at this time. Specifically, the by-laws require
that the Authority hold its annual meeting on the second Monday in
January, and establishing the time of regular meetings for the
fourth Monday of each month at 7:00 p.m. Because these meeting
dates coincide with meeting dates of the city council, and would
present scheduling difficulties for the two HRA commissioners who
also serve on~the council, it would be appropriate to designate
some other dates for the annual and regular HRA meetings. Designa-
tion of the meeting times and dates can be accomplished by amending
the by-laws as can any changes which HRA members may wish to make
in the current HRA by-laws.
Respectfully submitted,
f,
~0
Karl Nollenberger
Executive Director
KN/eja
cc: HRA Attorney
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HOUSING AND REDEVELOPMENT AUTHORITY
Off ice of .Executive Director
HRA Letter No. 9
Agenda April 21, 1980
Housing and Redevelopment
Authority Commissioners
City of Richfield
Dear Commissioners:
~_ Subject: Review of Purchases of Service Agreement
Between the City of Richfield and the
Housing and Redevelopment Authority
The City of Richfield and the Housing and Redevelopment
Authority of Richf field entered into a Purchases of Service Agreement
on the 12th of May, 1975. Due to the organizational meeting of the
HRA which will be held on April 21, I felt it would be appropriate
to review the Purchases of Services Agreement with the new HRA
members.. The agreement sets forth the scope of the services that
are supplied by the city staff.
In addition, there are a number. of items in the Purchases of
Services Agreement which should be updated by the city and the
HRA. For instance, there are a number of references to position
titles which no longed exist in the city (finance director, public
works director, health director). Under 3C, subparagraph i and ii,
the Purchases of Service Agreement sets forth monthly rental amounts
for the office space at the Community Center, and also establishes
a mileage allowance for Richfield`s employee vehicle reimbursement
when driven in connection with HRA activities... The $300 per month
office space for the Community Center offices will soon become an-
tiquated in that the HRA offices will move from the Community Center
to city hall. Perhaps we will have a few minutes to look at the new
office space which is nearing completion in city hall for the HRA
activities. The rental amount will have to be revised in light of
that situation. I will have a recommendation on that available for
the meeting.
The mileage reimbursement which is established in the Purchase
of Services Agreement is out of date at the present time. Since the
Purchase of Services Agreement was approved in 1975, the city revised
the mileage reimbursement from 15~ to 18~, and quite recently, to
19~ per mile. I would suggest that we include a provision in the
Purchases of Service Agreement whereby the HRA will reimburse the
city for mileage driven at the city's approved mileage rate. We
will have specific language available for the meeting on Monday
night.
Housing and.Redevelopment Authority -2- April 21, 1980
If there are other items in the Purchase of Service Agreement
which HRA members feel need to be revised, perhaps we can discuss
them on Monday. The city attorney will also be present to partici-
pate in that discussion.
Respectfully submitted,
1V o ~
Karl Nollenberge
Executive Director
KN/eja
cc: Council .,=Members
City Attorney
Director Community Development
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"" ' " PURC[iASE OF SERVICES
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AGREEMENT
TiiIS AGREEMENT, entered into as of this !~ ~~ day of ~ ~'`- _, 1975,
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by and between the Housing and Redevelopment Authority of Richfield,- Minnesota,
a body public and corporate, (hereinafter called "H.R.A."), and City of Richfield,
a municipal corporation organized and existing under the laws of the State of
Minnesota (hereinafter called "Richfield"), WITNESSETH: •
• WHEP.EAS, the H.R.A. desires to engage Richfield•to render certain technical
advice and assistance in connection with the activities. and projects of the
H.R.A.,
NOW, THEREFORE, for and in consideration of the mutual convenants and
agreements herein set forth, the H.R.A. and Richfield-do hereby agree as follows:
1. Scope of Services to be Supplied by Richfield: Richfield shall furnish
to the H.R.A. all necessary services required by the Authority and as called for
by the Authority, including, but not limited to, furnishing the services of
an Executive Director, a Director, Finance Director, Engineering Staff; Planning
Staff, Attorney, and Secretary (all hereinafter called "Services"), and related
equipment as below described and referred to (all hereinafter called "Equipment").
a.. The Executive Director shall be the Manager of Richfield. He
shall have responsibility for the general supervision of the projects of tht H.R.A.
and supervision of the personnel of Richfield who are to furnish services to the
H.R.A. pursuant to this agreement. He shall perform, or have performed, such .
activities as the H.R.A., shall from time to dime reasonably request. He shall
act as treasurer of tre iI:R.A, and he shall be responsible for the care and
custody of all funds of the }I.R.A. and for t}ie deposit thereof in the name of
the H.R.A. in such bank or banks as the H.R.A. from time to time shall designate;
for the keeping of regular books of accounts showing receipts and expenditures;
for rendering to the H.R.A., at eac}i regular meeting of t}ie iI.R.A., of an account
of the income a-~d expenses of the H.R.A. for the then prior month; for rendering
of such additional financial and other reports as the H.R.A. frcm time to tine
~_ shall request.
b. The Director shall be the Planning Director of Richfield. He
shall perform all duties required by the Executive Director, including, but not
limited to, the following: coordinating and supervising all aspects of the
planning and development of projects of the H.R.A., including work of and
between consultants, contractors, and other employees of Richfield T,aho are to
provide services to the H.R.A. pursuant to this agreement; supervising and
,' coordinating with, answering and acting on requests of, and meeting with
representatives of, other units of government; meeting wi~-h and counseling
- local commtmity`groups and residents, and all other duties properly and
reasonably requested by the Executive Director.
c. The Finance Director shall be the Finance Director of Richfield,
and shall perform all duties required by the Executive Director, including,
but not limited to, the following: preparation and maintenance of all financial
books and records, and supervision of the disbursements of funds; ,
preparation of at least monthly reports reflecting income and expenditures;
preparation of recommendations for a budget and budget revisions, internal
audits, and other checks and revisions of the fi-nancial status of profectss;
maintenance of all payroll, related accounts, including documentation of
amounts to be billed under the terms of this contract; and all other duties
necessary to the financial administration of the Authority and its projects.
H~ shall act as assistant to the Secretary of the H.R.A., including keeping of
the records of.the H.R.A., acting as secretary at meetings of the H.R.A.,
recording all votes, and keeping the seal of the H.R.A.
d. The Engineering and Inspection Staff shall consist of the Public
h'orks Director of Richfield and his staff, and the Health Director and his staff,
and shall perform all duties required by the Executive Director, including, but
not limited to, the following: all engineering and inspection work necessary
to Lhe timely and successful con-pletion of all work needed in connection with
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Authority projects and not contracted for by the Authority with other engineering
consultants or contractors; coordination of all engineering work; public works
recommendations; review of plans and specifications for project improvements
prepared or submitted by consultants or contractors; preparation of plans
and specifications for all public improvements in projects; and review and
recommendation on all plans as they may relate to streets, highways, sidewalks,
alleys, utility services, and construction techniques,.
e. The Planning Staff shall consist of the Planning Director and
Planning Staff of Richfield, and it shall perform all duties required by the
Executive Director, including, but not limited to, the following: All planning
and administrative work necessary to the timely and successful completion of all
Authority projects; coordination of all planning work; and review and recommendation
• on all plans as they relate to land use, land controls, and other general
planning activities.
• f. The Attorney shall. be the Attorney of Richfield, and his'
assistants, and shall perform all duties required by the Executive Director,
including, but not limited to, the following: all legal work necessary to
the timely and successful completion of the projects of the Authority; drafting
and reviewing contracts; rendering legal advice and opinion on matters relating
to the projects, when required by the H.R.A.; attending meetings of the H.R.A.;
and assuring that its activities in relation to the projects' activities are
in conformance with local, state, and federal law.
g. Equipment shall include office space, supplying of normal daily
business postage and office supplies, use of telephone and telegraph and
reproduction equipment, car expense, travel expense, and such other items as
from time to time may reasonably and properly needed by the Authority and as
Richfield may then agree to provide.
2. Time of Performance; Ihiration of Agreement: This agreement shall
corr~r-ence as of blay 12, 1975, and shall continue until ,January 1, 1976, and
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shall continue thereafter on a year-to-year basis tmless and until terminated
by either-party hereto by notice given to the other on or before June 1 of
any year, and this agreement shall then terminate at the end of the calendar
year in which such notice is given.
3. Compensation to Richfield
a. Pa ent. H.R.A, shall pay Richfield for all Services and
EQuipment furnished to the H.R.A. Such payments shall, be made monthly for
•~ _ all Services and Ec{uipment furnished by Richfield during the previous month,
and shall be made_ within thirty (34) days after receipt by~.he H,R.A. of a
_ statement from Richfield for the month for which payment is to be made.
b. For Services. The amount to be paid by the H.R.A. to Richfield
for services shall be the total hours of Services actually rendered each month
to the H.R.A. by each employee of Richfield times the Hourly Rate for each such
employee, said Hourly Rate to be determined as follows:
(i) The Hourly Rate shall be the Total Annual Co,. ensation
of that employee divided by the Base Hours for that
• employee;
(ii) The Base Hours shall be the minimum number of hours to
be worked by each Richfield employee as established from
time to time by Richfield, less the hours included for
paid vacations and hclidays;
(iii) Total Annual Compensation shall be the annual compen-
sation for such employees as established by Richfield
from time to time, plus Richfield's contribution for
health, life, and disability insurance, and Richfield's
contribution for retirement and other benefits;
(iv) No charges, over and above the Hourly Rate, shall be
made to or payable by the H.R.A. for overtime work of
Richfield employees except such overtime as is approved in
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advance by the Director. Such overtime as is so approved
shall be charged to and paid by the H.R.A. at one and one-
-half (1-1/2) times the Hourly Rate for that employee;
(v) In no instance shall the total amount paid by the H.R.A.
to Richfield during any month for any employee exceed the
actual cost to Richfield of that employee for that month,
it being agreed that, for purposes of this subparagraph
(v), "cost" shall include Total Annual Compensation and
. the cost to Richfield of vacations and holidays for that
;, employee.
c. For Equipment
(i) Three Hundred Dollars ($~00) per month for office space,
including use of typewriters, telegraph and telephones,
geproduction equipment, lavatories, and lunch room, and
supplying of normal daily business postage and office
supplies. Such payment to commence with completion and
occupancy of the Social Services Office in the Senior
Citizen/Community Center - 7000 Nicollet Avenue South.
(ii) A sum per month equal to Fifteen Cents ($.15) times the
number of miles the Richfield employee's private motor
vehicle is driven in connection with H.R.A. activities.
(iii) A sum per month equal to rate charged by the Central
. Garage for Richf~.eld motor vehicles driven in connection
with H.R.A. activities.
(iv) For items other than those set out ~t (i) and (ii) of
this paragraph (iv.c:), the amount per month to be paid
shall be agreed upon in writing by Richfield and the H.R.A.
before Richfield shall be obligated to furnish or supply
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~. such items and before the H.R.A. shall be obligated
to obtain them from ~tichfield.
(v) In the event this Agreement begins or ends on a day other
than the first day of a month, the payments for office
- space for that month shall be prorated and be paid only
for that portion of the month during which this Agreement
:' is in force.
d. Attorney. The fees of the Attorney will be~ased upon the then
prevailing hourly fees charged to Richfield times the nwnber of hours services
have been rendered to the H.R.A.
e. Travel. No travel expenses outside of the Minneapolis-St. Paul
Metropolitan area shall be charged to or paid by the H.R.A. unless the Executive
Director has consented thereto in writing in advance of the expenses being
incurred. If so consented to, only actual out-of-pocket expenses for travel,
food, and lodging shall be reimbursed by the H.R.A.
4. All notices~or demands required or permitted to be given under this
Agreement shall be in irriting and shall be deemed to be given when delivered
personally to any officer of the party to which notice is being given, or when
deposited in the United States mail in a sealed envelope with registered or
certified mail postage prepaid thereon addressed to the parties at the following
addresses:
To Authority: 6700 Portland A~,*enue South
Richfield, Minnesota 55423
To Richfield: 6700 Portland Avenue South
Richfield, Dinnesota 55423
Such addresses may be changed by either party upon notice to the other party giti-en
as herein provided.
5. Affirmative Action Clause
a. H.R.A. agrees to submit a signed statement signifying that the
H.R.A. fully intends to comply with the standards of equal
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employment and anti-discrimination as cited in the Civil Rights
Act of 1964 as amended in 1972 by the Equal Employment
Opportunity Act, said statement to be submitted on a form
provided by the City.
b. The.iI.R.A. agrees to submit a completed Equal Employment
Opportunity Report as required•by the City's affirmative
action program.
c. In accordance with the City's affirmative action policy, no
• person shall, on the ground of race, creed, color, sex, age,
disability, or national origin be excluded from full employment
rights in, participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program, service,
or activity for which the parties received, or-will receive
financial assistance under the provision of any and all applicable
federal and state laws against discrimination. The ~~.F„ A.
will furnish all information and reports required by the city
or Executive Order number 11246, and Revised Order number 4,
and by the rules and regulations and, orders of the Secretary
of Labor or the State of b~finnesota for purposes of investigation
to ascertain compliance with such rules, regulations, and
orders.
d. 19.69 Minnesota Statutes 131.59 is made a part of this Contract
with the same force and effect as if it were here set forth
verbatim,
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IN WITNESS ~'~EiEREOF, the Housing and Redevelopment Authority and Richfield
have executed t}iis Agreement as of the date first above written.
HOUSING ~ REDEVELOP;~'VT AUTHORITY
~~~~:
by --_: ' ~ ~ ~ ~ r' ~ %s ~ /~~- _-J'
i Its C airman
(SEAL) ~~ 1 ~
and ~~~.) ~ ~ ~,t~'1-( ~' t ~i ~'
CITY OF.~~ IELD ~ "
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(SEAL) (j -Its li~iayor!
and 1 ~ ~~~i4i~~i1
Its; ~ anage=r
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' HOUSING AND REDEVELOPMENT AUTHORITY
Off ice of Executive Director
HRA Letter No. 8
Agenda April 21, 1980
Housing and Redevelopment
Authority Commissioners
City of Richfield •.
Dear Commissioners:
Subject: Election of Housing and Redevelopment
Authority Officers
The by-laws of the Richf field Housing and Redevelopment Authority
provide that the authority officers be elected at tYie annual meeting.
Since the April 21, 1980 HRA meeting is an organizational type of
meeting for the new HRA, it would be appropriate for the HRA to
designate officers at that time.
The three HRA officers provided for in the by-laws are Chair-
man, Vice-Chairman, and Secretary. The duties of each are described
in the by-laws, a copy of which HRA members have previously received.
It would be appropriate for HRA commissioners to elect a Chairman
and Vice-Chairman at this meeting.. Vern Luettinger has previously
been elected Secretary of the Housing and Redevelopment Authority.
Respectfully submitted,
~`.... ,
..~ \
~n
Karl Nollenber r
Executive Director
KN/eja