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10-22-79 agenda,~ HOUSING AND REDEVELOPP'IENT AUTHORITY Off ice of Executive Director HRA Letter No. 41 Agenda October 22, 1979 Housing and Redevelopment Authority Commissioners City of Richfield Dear Commissioners: Subject: Request for Authorization to Amend Richfield Housing Fund Guidelines and to Execute Contract Agreement The Richfield Housing and Redevelopment Authority has ad- ministered the Minnesota Housing Finance Agency's (MHFA) Rehab- ilitation Grant Program in Richfield since 1976. This program provides grants of up to $5,000 to low income homeowners to uizderta]ce energy and code related home repairs. To qualify, the adjusted annual income of the homeowner must be less than $5,000 and total assets must be less than $25,000. To date, 41 grants have been disbursed through this program fo finance $88,762 in rehabilitation work in local homes. During the last funding cycle (Program Year III, 1978/79), the HRA participated in the program which was administered by Hennepin County. The original contract provided $31,734 to Rich- field for disbursement. The Richfield HRA distributed all of these funds as well as an additional $24, 208 provided by the county. By the end of Program Year III, 1978/79, we had disbursed $55,942. At the August 13, 1979 HRA meeting, the HRA approved the proposal for the next funding cycle, Program Year IV, 1979/80. That proposes that Richfield receive $32,758 in rehabilitation funds from Hennepin County, which includes $31,734 in grant funds and $1,024 toward administrative costs. Hennepin County recently announced plans to modify the pro- gram administration for Year IV, by changing the allocation system that has been previously used. Under the new county. program, the funding allocation would be divided into the same five "planr_incj areas" used for the distribution of Community Development Bloc]: Grant Program monies. This system would ensure that each partic- ipating city in the county has access to monies sufficient to fund at least one $5,000 rehabilitation grant. The allocation for each planning area is the total of the county allocation for the individual cities within the planning area. Richfield is in planning area rr2. ', HRA Letter No. 41 -2- October 22, 1979 Planning Area 1 - $24,644 Planning Area 2 - $56,378 Planning Area 3 - $51,988 Planning Area 4 - $11,140 Planning Area 5 - $71,570 (Golden Valley, New Hope, St. Anthony (Richfield, Eden Prairie, Hopkins) (Brooklyn Park, Champlin, Dayton, Maple Grove, Medicine Lake, Osseo, Plymouth) (Corcoran, Greenfield, Hanover, Hassan, Independence, Loretto, P~laple Plain, Medina, Rogers) (Deephaven, Excelsior, Greenwood, Lonc_ Lake, Minnetonka Beach,~Mound, b4innetrista, Orono, St. Bonifacius, Shorewood, Spring Park, Tonka Bay, Wayaata, Woodland) TOTAL $215,720 The $56,373 allocated for Planning Area #2 includes the prev- iously proposed $32,753 allocation for Richfield; however, it does not guarantee these monies to Richfield, (You will recall that we were originally allocated $31,734, but used $55,942 by the end of Program Year III, 1978/79). The administration of these funds is scheduled to start Oct- ober 24, 1979. During the two week period from October 10, 1979 to October 24, 1979, all grants will be accepted and held by Hennepin County. At the end of that time, the grants will be funded in rotation, one per city within each planning area. On January 4, 1980, uncommitted grant funds would be realloca- ted. A11 cities within the planning districts will have equal access to the funds on a "first-come, first-served" basis, until the reallocated grant funds are exhausted. There is a possibility that Richfield could receive more than our anticipated $32,758 through this process. However, to implem- ent this funding mechanism, it is necessary for the HRA to execute the attached contract with Hennepin County for Program Year IV, 1979/80. This contract has been changed to reflect use of these "planning areas" in distributing funds.. The information from Exhibit "A" (the proposed allocation procedure) and Exhibit "B" (MHFA Year IV Administrative Guidelines) referred to in the con- tract, has been described in this letter. Our HRA administra- tive charges, previously guaranteed at a predetermined level, will now be reimbursed at the rate of 3% of the total grant amount awarded. In addition, the P-Tinnesota Housinq Finance Agency has recently reviewed the Richfield Housing Fund Guidelines, and found that, to continue our participation in the program it is necessary to make several changes in our guidelines to conform with their program rules. A copy of the existing guidelines is attached. The re- quired changes are as follows: ' HRA Letter No. 41 -3- October 22, 1979 On page 3, II. A.2, a., ownership, must be changed to read: "The applicants, individually or collectively, must be a minimum one-third fee owner, a one-third interest contract for deed purchaser of the property to be improved, or hold a valid life estate that demonstrates a qualifying iizterest. Also page 3, II. A. 2. e., Zoning, delete "This require- ment may be waived by the Executive Director of the HRA" Properties must meet zoning requirements to remain eligible. On page 4, II. A.2. g., Ineligible Items, should be changed to read "Refinancing of existing debts or mortgages, payments for public improvement assessments, financing the addition of luxury items or cosmetic improvements (dish- washer, gatios, fireplaces, etc.) will not be allowed. On page 5, II. A. 3. d,, Unrepairable House, should be changed to read "any house deemed to be unrepairable, that is, where the cost of needed repairs exceeds 25a of the property value, when compared to the existing and future value of the house, is not prudent and shall be given a low priority by subtracting ten points and may be denied for approval for funding. It is recommended that the HRA take the follotaing actions: 1. Authorize the HRA Chairman and Executive Director to execute a contract with Hennepin County to participate in the modified rehabilitation grant allocation, program established for Year IV, 1979/f30. 2. Approve the described amendments in the Richfield Housing Fund Administrative Guidelines. Respectfully submitted, ~ ~, Karl Nollenberger Executive Director KN/ej a cc: Acting Redevelopment Director RICHFIELD HOUSING FUND Amended August 13, 1979 TABLE OF CONTENTS I. Administrative Procedures 1 A. Responsibilities of Administrators 1 1. Housing and Redevelopment Authority Commissioners 1 2. Executive Director of the HRA 1 3. Grant Review Committee .~. 1 4. Community Development Specialist 2 B. Re-application and Appeal Procedures 2 C. Minutes 2 II. Eligibility and Priority Guidelines 3 A. Home Improvement Rehabilitation Grant 3 1. Funding Sources 3 2. Eligibility Criteria 3 3. Priority Guidelines 3 B. Incentive Home Improvement Grant 6 1. Eligibility Criteria 6 2. Priority Cri teri a 7 III. Ammendments 8 A. Emergency Flood Grant Program 8 1. Eligibility Criteria 8 2 . Priority Guidelines 8 IV. Organizational Chart 9 RICHFIELD HOUSING FUND ADMINISTRATIVE GUIDELINES Thus e Gu~,de.~.%ne~ , as ada pied b y the Nau~s~.ng and Redeve2apmen~ Au~han~%t y a ~y R~ch~-~e.2d, M.iv~v~e~sa~a, an Ju.~y 24, 1978, a~.d amended av~ ~ecembe~c. 26, 1978, and Augc~~ 13, 1979, ~e~ ~anth the pnace~~ and etc.~etria pan nev~.ew~.ng app.2ica- ~%av~ fan R~.ch~~.e.Ed Haws~.ng Fund Gnav~ts . The Ewa exi~5~i,ng ~ype~ a~ R~.eh~~.e.~d Nau~~.ng Fund Gnan~s cuce ass ~ya2eaw~s: 1) Name Impnavemev~t Rehab,%2~,ta~.i.an Gnav~t 2) Ineewti,ve Name Impnavemevit Gnawt Fnam ~i.me ~a dune, the NRA may, by ne~5a.2u~.%an, d~ean~nue an add gnav~t pnagnam~s w.ithi.n the R,ieh~~.e2d NawS~.ng Fund. A~ phut ~%me, ~he~se Adm-~n~- ~ra~.%ve Gu~.de2.%ne~s w~i,?.~. be amended ~a ne{y.~ec~ ~ha~se changes. I. ADMINISTRATIVE PROCEDURES A. Responsibilities of Administrators 1. The Nau~s~.ng and Redevee.apmen~ Au~han~y Camm,i~s~5~.aner~s ane ne~spaws~,b.~e {pan the e~s~ab.P.ushme-tit and adap~.%an a~ each pna- gnam . They ~ e~ ~atcth the ~.v~tev~ and a b~ ee~.ve~s a ~ the pna- gnam~s . They cvc.e ne~s pavr~~.b2e fan the appnapn~.a~an a~ the apen~,t~%ng ~und~5. The eamm-i~s~s~.ane~c~s w.i,~2 aka hecuc appea-P~s ~jnam app.~%ean~s ass pne~s evr~ed b y the Exeec~,t~i.ve D-viceetajc.. 2. The Execc.ctive D.ur.ec~tan a~ ~11e NRA w~%P.2 nev,~.ew and ~a~uvand any penti.nev~ ~,n~anma~%an ~a the NRA eamm~~s~.anefr~s . The Fxeeu~%ve ~,viceetan w,%P.2 u2~sa neee,ive wn~itten appea.P~s and ~af~e wha~even act.%an -ins appnap~ua~e. 3. The Gnav~t Rev~.ew Camm.Lt~tee w~i.2P, be ne~s paws~.b2e fan nev~.ew~ing the a~~-P.{.ec~ti.avv~ . They w-i.P.~ deny an a~pnave {~und~.ng, bc~s ed an ~s~a~i~i neeammenda~Lavvs. They w~,2e. be nespawstib~.e ~jan ~.vLtenpnet%ng the gu~.de.2c.nes ass pen the ~.rLtev~t a~ the Camm-i~s~5tianetus. They w~i,P,e meek cat ~.ea~s~ mawth2y. Camm~ee membe~h~.p The Camm.%t~ee w~ eaws,i~s~ a~ {~aun membetcs. Thene w-i~.2 be ane aj~pa.~v~ed ~s~a~i ~i peh~ an ~jnam each a ~y the ~a.P,eaw~.ng .thnee depatctmev~t~; Pub.2te LVanh~s De}aantmevrt, Nea~t11 ~epa~men~, and the P~.anv~,%ng ~epan tmevLt, p.~u~s the Cammun~y ~eve~2a pmev~t Speei.a,2i~s~, wha w,%2e ~senve ass Cha-ucpetusan a(y the Camm~ittee. Camm~ee Reeammenda~%aws Upan nev~,ew a~ each app2.%cat~%an, the Camm~ee w~ d~tehm~.ne which app.~%ca~iavvs ~sha.2~ be appnaved, wht.ch app~~.cat%aN.s ane e.P~ig~.b2e bud nab appnaved, and wGu.ch app~E~.ca~,%av~ ane devi,%.ed accand~,ng ~a xhe nev~,eLV gu,c:de,2.i.ne~s and cnitentia. The a~p2~.- ca~,%aws which cvi,e denied w~i,2e be ,in~anmed .in wn~ti.ng a~ the Camm,it~ee'~s dec,i~s~.an. 4. The Cammun~y Deve2a~rnen~ Specia.P~~ w~,22 be nespa-v~.ib2e cyan ~afu.ng and ~nace~s~~.ng a2,C app.P.~.cutiavu, . He/she w~.22 ab~atin a.~2 nece~s~scuty .in~anma~i.an ~a camp2e~e ctn a}~y~.2~.cati.an. He/she w~i.2,C ~nesev~ the a}~p.P.%ca~~.ans ~a the Gnant Rev-iew Camm~ee, w~h cc necammendct~.%an, and w,%P~ ~a.~2aw-up an the Camm~ee'~ dec.i~s,ian. The Cammuwity Deve2apmewt Spec,iu,2tis~ w,i.P2 cus~s~%:gn }~a~.n~s accand.ing ~a the gtc-Lde-2i.ne~s and ~sub~ec~ ~a the Camm~tee'~s nev~.ew. He/she w~ necammend the dtisbunsemen~ a~ ~nagnam ~und~s. The,Cammun.%ty deve~2apmen~ Spec-ia,F~i~~ w~,22 u,P~a }~ne}~cttc.e an annual hau~,ing ne~atrt fan the R,i.ch~~.e.Cd Hau~s~.ng fund. B. Re-Application and Appeal Ap~.2ican~s may ne-app.Ey a~y~en 90 days and may be necvws,idened a~ uny ~i.me an the ba~s,i~s any new evidence. Apy~ea.P~s ~nam necammenda- ~.%ans a~ the Gnant Camm.%~tee mush be ~5ubm~ed ~.n wni~ting ~a Elie ~xecu~i.ve D-ilcec~an wha w~.2e ~anwcurd ~ ~a the HRA Camm~~s~.anetr~s . The Camm~i~s~~.aneur~s ~ha,2e have ~~.na,2 act,%an vn any appea,E. C. Minutes tUn-i.~,ten m~.nu~e~ ~sha,P.e be h.ep~ any each mee~%ng a~ the Gnav~t Rev~.ew Camm~t~ee. They ~ha.P.2 be cam~2e~ed within den wanFr.%ng days a~ the mee~i.ng dale and ~shccP~ be 3~.gned by a.22 ~yaun membe}r~s. The m-inu~e~5 ~ha,~2 khan be ~anwanded ~a the Nau~~%.ng and Redeve,2a~mevi.~ Authan-%ty Camm~i~s~tianen~s . <:,, II. ELIGIBILITY AND PRIORITY GUIDELINES 3 The e.?,i.g~.b~.~i.~ y and pni.G,~,i~t y gu~.de.2~.v~e~ cute tinc2uded ~Gn. each G ~ Elie ex.i~s t~i.ng HGU,s~.v~g Eu~d Pnagn.cuns . The e.2~g~.b~.~ty gcu.de.P.i.ne~ yGjr. G~1e pnGgnam cuc.e ~G be eGV~s.~de~~.ed :s epa,~r.a~e aid u{vice2ated ~G the G~l1en exi~s~ing pnGgnams. Ahy gna{1.t ccpr.P,i.cat,~.Gn w,i~2 be nev~.ewed accGnd~.ng ~G ~12e en~tefc,i.a es~ab.Pi~shed ~jGh ~11e pnGgnam ~G wllieh lee/she .ice app.2ytiv~g. A. Home Improvement Rehabilitation Grant 1. Fuv~d~i{1g ~jGtC HIR Gn.a{1~s w~ be reeee~ived ~nGm ~GUG ~GUtcee~s; Elie r~1.~{1ne~sG~u HGwstiv~g E~.{lance Agency avid ~11e CGmmu{1.%ty Deve~Gpmev~t 82GCh G~.an~. The a~22GCa~%GV~ }xGm ~iH1=A ~,lzce,2e be cased ~G ~u~.d app~P.%eayl~s be~Gne d.i~s6~ur~s,c{1g CD13G ~und~. Theh.e ~shcL22 be an a{1KUa,2 ~se~t-u~s~.de G~j $25,000 ~h C~~G ~eev~d~ ~G (ae used ~sG.~e~2y ~Gn emengeveey gn.aytit~s. 2. App2.~.ea{tit~s ~Gn a NGme-7mpnGVemev~ Rehab Gnavr~ mu~s~ meek the e.~%g-%b,%2i~y guide.~i.~1e~ ~2i~~ed be.EGw: a. b. pnGp~y The app~%ea{2t mu6~ be an Gw{1en Gecupa{1,t G~J the 4~Jruc~uhe. The pjc.G pent y ~G 6 e ~.mp.'~G V ed ~ ham b e used ptc,i.mcur,%(. y ~GtL ~.es~.de{1 fc:a,2 p~ur.pG~S ens . e. Iviceame avid A~,~se~s The ~yam,i.2y adju~~ed gn.G~~ ~.ncame mt.vs~ {1G,~ exceed $5,000 a~v~ua22 y a~.d the u~~ ems G ~ the app,P~.ccutit, G,the~ .~ha{1 ~11e vu,eue G~j the Name be~.v~g timpn.GVed, must {1Gt exceed $25, 000. d. Af17GLl{~ G~ Gna{1,t The amauv~t G~ Elie ~G~a,2 gtc.a{1,t may ViG,t exceed $5, 000 pen hUUbeha.~d. e. R~stideY~u~ p,7c~f~en-t~es ace ~G be .irnp.7GVed -ta n,ttai.~1 eomr?~.i.- a{1Ce cu~i.tl1 muvu.c-e:p2e, he~,~tli, bui..E.d.t{1g, ~,i,~.e pheVC'.{I.~LU11 a-id hGU,S~CYIg Y11CL(.{I~e~1a{1Ce CGdCS a{1d/G-`L meet e11v-i)I.C{1me{Ltae %S.ta{1da~ds app~,i.cab~e ~G hocLs~.{tg. Fu1/2 cvrnp~~,a{{ce ca~th ccl'C codes c~~~t;e E.2c:g~b.~e ImpnGVe{{{e{t-ts 4 nab be negLLUced fan gnawt e,P i.g-ib~.2~i~ty. A ~mafze deteetan mc.~~ be -ivt~-ta,2.Ced, ~.~ v~a~ ~nev-iau~s2cl pn~5ey~,t, ~,K ~11e hame~ a{~ a2.2 Gnawt necip-iewts. J 9• h . S ecu~`uty HIR Gnawts w-%22 be ~SeeutLed by a ~se2{y~eanee.2,2i,r2g 2,ien. The ~sehedu,2e {yan nepayrnewt -v~ ass ~a.~2aev~s: Peh,<'ad a ~ mime w~itGrin wh.ieh ~ a.2e, ~tcav~ {yen, eanveyance an ee~~scLtian a/ ne~s-idency oeeutc~ Peneewt Lynam ~,%me an neeetip~ a~awt Repayrnewt Pn,ian ~a end ai 36~h {yu.~,2 mawt6i 1000 A~y~etL end a~ 3G~h {~u2,2 mawth uwt-i.2 end any 48~1i ~yu.~2 mawth 750 A~y~etc end any 48~h ~yu2.e mawt6i un~,2 end any 60~1i ~yu~2 mawth 500 A~y~en end a~ GO~h ~yu.~ mawth un-t~i,~ end a~ 72nd ~yu.2~ mawth 250 A~~vL end any 72nd ~yu~ mawth Na nepaymertit ~,. Campettit~ive >3-ides A.22 wanfz mu~~ hove a m~.wimum a{y ~,va eampe~%tve b~.ds . Art excep-ti.an may be made ~a -th-i~s ~a.~icy ~.~, due .ta the natu,~.e a~ the nepa,i~c, -i~t mcas~ be dare -imrned-ia~e.~y ctrtd -the,~.e tis na•t ~su~y ~y-ic,iewt dime -ta ~s ecune .tcua b-ids . Haweven, a.~2 tindcv.c.dua,~ nepa,i~s aver $300 muds be aecamparued by a m-irtiirnum a(y tcva bids. ~ . Sweat ~gcL~ty Pe~c~yanmance a~ nelu~b-i,~i~ta,tc:an wank big a{2 -Lr1dtiV•LdUICE' arvrien- accupawt, ~ha.~C be pe~Lm-matted pnav-iduig ,tlie app.~icavLt can ~sliacv ab-i.~ity ~a pen~anm wanlz .u'r camp.~uu-ice w-i.tli a,~C aj~p.Ci.eab~e cadet . 3. App.2,ieaw~s Jan f~IR Gnartits ~a<.~C be as•sc.gy'>ed pc'.clLts bct,sed art .the gu,ide~.-inks an •tlie ja•2ea~v.~.nc pages . Tlce -ta.tc~e riwnbc,~c a j ;~o~.rLt.s nece,ived ~slra.22 be used .ta dcte~un.irte •tlia-t app.Ci.earLt'.3 p,~.La.~,~tr/ pan /~urtding. Tlie app.~icawt cu.~tlt -the lr-~glres-t n~unber'L a! pa-rots.. 5 w~ be g-i.veY2 ~fc.eate~s.t pn.c:U~Li~ty, arld Asa ~aruth. Po•trtit~l w~.P.2. be a~s~~.gviced at 2eces•t martitlt.~J, ~U ~.ncanponate vicecu ap;~.~i.car~,t1,. T62e pU~.n~s w.i,22 be ccs s-~gned cLS ~a22aw~s a. Incame/weed Ad j cLs~ed T ncvme $1, 000 - $1, 999 3 pa~,wt~ $2, 000 - $3, 999 2 pa-LVit~s $4, 000 - $5, 000 1 pa~.rtit b. ~vrenc~ y - ne.~c~ted tcepa~~ Pa~.wt~s cu~i.2e be cLS~s~.gvied ces ~U•2.~.Uw~, CCCCUhd,(.r1~ ~U ~12e ccmauwt ~a be ~ peat U~. eneng y-ne,2cLted }cepcc,i~ w~itli i~1~IFA ~uvrd~s Amaur~,t $5, 000 - $3, 500 3 pa~.r>,t~ $1,500 - $3,499 2 pa~iv~t~ $-0- - $1, 499 1 pU~.vrt c. T~i.me v ~ App.P~i,cafic.an NU~s . 1 - 5 ~v~ ~uvrd,~.Y2g c~c.E'e 3 pa.~wt~s NUS . 6 - 15 2 patir~,t~s d. e. Fmengevcc~ Fur~cduc App.C%car-Lts nee{ues.ti.rig curd nepcc,~h~ culc:~clr p.Cace~ •t;~em ~.ri a ~S•LtuCLf(.Ull ~( ~irnm•i.ulerct darcge,~. aha,C~ ~~cece•tve h,Lghe~s•t p•'r.ic'c,~tc~ ~jah the nepcc,i~. a( ,tlca,t •%tem. Fxccmt~('c-s U~ ,%tems wh•i.ch cacuse a ~5-~tua~~arr .c: ~ -cmm~i.rler2.t darl~~c. wve~Cd be: ~.rtapc~.`rab•~e r?1'_cunb.i.rrg, ~.eah uic~ noU ~, luc~a,`u-(UCis !u-~crcace. Aru/ app-C~caYtit :~ceque.s.~i.Yig. emehgericy ~ccnds cuau,2d n.ece-eve du!,~ cc~erit ~uricls ,'tam .tlce Cammurt,~t~ Devet'_apmert•t Bach G~`cartt Relrab.~(:i.t~,t~on ~ur2ds .ta nepcwt •tlce eni,~%ea,~ -stern. TGce app-C~CCRY'Lt wact~d .t lter2 be NUS . 15+ 1 pU-wit 6 a~~~.gned pa~.nt-s aceand.%.ng to h~ /hen nematin~.ng wanFi and be placed an tl2e watiti.ng .2i~st. Haweve~., ~.~ the app.P~ieant heee~.ved a tcehab.%~%tat.%an gnavit ~nam the Cammun~y Deve,2apment 13.2aefz Grant w.~thin ~~.ve yea~vs a~ the date a~ the emengeney gnawt, h.i~/hen nehab,%P%tat~ian gnan~ and emetcgeney gtcaltit wau2d be eaws~.dened ~ are gtca~~,t and eau,2d nvt tata2 make than $5, 000. C. Incentive Home Improvement Grant 1. App~%eav~t~s fan an T neewt,i.ve Grant mint meet the ~a.P 2aw~.ng e2,i,g~.b.~.2~ty ch,i~e~r,%a a . Owners hi, p A,pp2.ieawts mwst be an .ind,i..v.idua,2 fee awnen an a cant~c.aet fan deed putccha~sen a~ the pnapenty to be ~.mp}c.aved, it4,~n~c:mum aeeupaney any n~.nety (90) days fan ~yee awne~c~ and twelve (12) manth~s lan eanttcact cyan deed purceha~setr~s ,ins negcwced. b. Obtcu:nting a Laan The app-P.~.cawt mu~s~ be an awnen aceupawt a~ the ~~cu.c~utce and be a btu,%n,~ng a ~T~.nne~s ata Ha c.ci~~,ng 1=~.nanee Ag eney (~~H1=A) Hame I mpna ve- meat Laan. Pna pent y to b e ~im pna v ed ~s hcv22 b e u~ ed pfu.mu~u,2 y ~a n tce~s ~.den~%.ce2 putcpa~s ens . e. Age a~ pnapehty Pnaperet.%e~ must be at lecUSt ~~.~teen (15) yeatc~s a~ age an ~,n need a~ nepuur. to eantcect damage ne~5ult~ng ~jtc.am a nuteucal d-i~scvs~e}r, an ~a eanneet .items phut cvt.e h«,zandau~ ~a hea-2th and ~sa~ety. d. Tneame and A~~et~s The dam-%2y adjusted gna~~s ~.ncame must rat exceed $16,000 annua,P2y and the a~s~et~ a the app,2~%.eavit atl~.etc than the hawse he~.v~g ~.mpnaved, mu~5t rat exceed $25,000. e. Amaunt a~ Grant The Grant ~ ha-P C be fan 2 0 peh.cev~t a ~y the ca~s~ a ~ the e,P %.g~.b.~e tcepa-vas up to a maxtimum a~ $1,000 pen hau~sehald. {~ . Zawing Ptcapent~i,e~s meLst can~anm to app.2i.eable zawi.ng and,i.nanee an ashen land wse gcu,de~s. Thtis e~ute}u.a may be waived by t6~e ~xeeut%ve D,ur.e~ta,~. a ~ the HRA. 7 g. ~.P,%g~.b~2e Impnavemen~s Re~~.den~.c:a.2 }~rca}~etc~i.e~5 cvice ~a be -i.my~naved ~a a~ta~.v~ camp.2i,av~ce w~h muvii.e,i.}~a2 heath, bu,%2d~.ng, ~j~tce }~neven~,t.an and haur~~,ng ma~.n~enanee cadet and/arc meek envticanmev~,ta~ ~s~andurcd~ ap}~.?~%eab.2e ~a hau~s~,ng. Pu,2~ cam}~.P~ianee with a,2.2 cade~s w~i.22 nab be reequ-viced ~j arc grcant e.2i,g~.b.i.e,%t y. The grcav~t may be cued a vi,~ y ~ arc add~Ca nag Bade-rce2c~ted ~,m~navemen~s arc ~a be app.2.%ed ~awarcd~ puymen~ a~ the 2aan. h. T ne.2,i.g,~b~e T~em~S Re~~r..nane.%ng a~ exi~s~i.ng debts an marc~gage~, adhere khan the ~4HFA .~aan, payments ~atc }aub,P~%c ~,m~navemev~t a~s~s e~5dmen~ , ~~.nanc~.ng a {y ~.uxute y ~em3 an -imprca vemen~s (d.~s hwcu herds , pa~.%a~s , ~-vicep2aee~s , eke.) w,i.22 nab be a.~2awed. ,i. Secutc,~ty Grea~2t~s w~2 be ~seeuned by a ~~ix-yeah ~se2~-canee2.-P~.ng .P.c.en. T ( the the hacu~.ng unit ,ins ~a.~d an gnavrtee d.i~scan~%nue~s aceupancy wtith~.n ~s~.x yearn ~rcam dale a ~ greav~t, a2.2 arc pant a ~ the grc.av~,t mu~5~ be rcepa~.d ~a the f-1RA ~in aceandanee w.~.th the ~a.2~aw~.ng: Perri.ad a~ T~.me w.%th~,n wGiieh prca perm y .y, ~ a2d Perceent Repayment 3G~h man~h 3G~h ~a 48~h man~h 48~h ~a GO~h man~h GO~h ~a 72nd mavr~h 72nd man~h 100% 750 SOo 250 Na Repaymew,t ~ . Campe~ti.ve B~,d~s A.P.e warcf2 mcu~ have a m~.viunum a~ ~GUG [2) eampe~%t%ve b~.d~s . Fz. Sweat ~qu,%ty Pen{~anmanee a~ rc.ehabti2,i~a~%an wareh. by an ~.nd~.v~.ducte prcapercty awnerc-aecupxnt ("~sweect equtity") ~shaP~ be penm.i~ted prcav~.di.ng the app.P,i.cav~t can ~shaw ab,%P.~~y ~a pen~arcm warcFz ~.n camp.2%ance with a,22 ap~.P i,ea6~Ce eade~ . (f~ameawneru app~2y~.ng Marc a Grcawt ~ha.2~ rceee,LVe the grca~tit bcued an the ~ju~ ca~s~ a~ rcepa,vu rca~herc khan av~.ey ma~erc,%rc2 ca~s~s. ) 2 . There cttce na pr~Larr~~y gu,f.de-P.tne~5 ~jare ~'l~,is prcagnam. Grcav~b atee awareded by: a. DcLte and ~%me aU ap}~-P~.cat.~an; b. Sca,ee a~ need cu de{ytined by ~.neame and rcercwu neee~s~sany. 8 III. AMMENDMENTS TO RICHFIELD HOUSING FUND A. Emergency Grant Program 1. An ~mehgeney F.2aad Ghawt ~hagham may be made avcu.2ab~2e sham ~,%me ~a ~%me, by a hP~SG~u~t.Un ~cvs~sed by the Haws~.vcg and Redeve.2a~men~ Au~harcity a~ R-~eh~.ieed. The ~ya.22aw~.vcg e.E;i.g~.b,~.P.i~y e~e,i~etu.a ap}~.2y ~a any a~~.P,%ea~%.an ~yah an emehgeney F.Caad Ghav~: a. Owner htip A~p2,i..can~ mu/~~ be an tind~.v~,ducce fee awneh ah a can~tc.ac~t ~jatc. deed puhcha~setc a~ the pn.a~eh~y ~a be ~mphaved. M~,n~.mum aecu- paney a~ n~.ne~y (90) days ~jatc. fee acune~ and ~,ve.Cve (12) mav~tly, fah ean~uee~ ~jah deed puhehcc~setrs ti~ hequ.uc.ed. b. Ph~e~y Use The ap}~-?~i.car~t mu~5~ be an awneh accupavit a~ the ~s~.uc~utce. Pha}aeh~y ~a be ~.mphaved ~shu,P.C be u~5ed ph.t.mcvu.2y fah he~s~.den~,i.cte rJCULrJa~ PAS . c. Incame and A~s~se~s The ~am%2y ad~u~~ed gha~~s ~.ncame mcus~ nab exceed $16,000 annua,2Q. y and the a~s~ ems a ~ the ap~,P.%eav~, a~heh khan the vu,2ue a ~ the Name be~,ng ~c.m~Jhaved, mu~5~ nab exceed $25, 000. d . Ama uwt a ~ Ghawt The amauv~t a~ the ~a~a,2 ghat may nab exceed $x,000 peh hawseha2d. e. Zak Pha}ue~i.~s mws~ can~yahm ~a app.!/%cab.2e zavu.ng ahd~.nance Gt(. a~hP1( .Card u~ e gu,i.de~s . Th,i~s hequ,in.emev~ may be cuuived b y the Exeeu~ve ~.ur.ee~ah any the HRA. ~i. ~.Pi.g~.b~2e Im}~havemev~1~ Re~s~.dev~,ia2 ~hapeh~.%e,S cuc.e ~a be ~.m~haved ~a a~a,%n eamp.P.%ance w~,th muwl.ei.pa2 hea2,th, bu.i,2d~.ng, /~,ifce ~hevewtt.an and hau~s~.ng ma~.wten- ance cadet and/ah meek env~tcanmev~a.C ~s~andcuc.d~s ay~~2.%cab.~e ~a hau~~ing. Fug camp2~%ance w~h a,e,2 eade~s w~2 nab be hec~u,uc.ed {yah ghawt e.P ig~.b-t.P,l~y. g . Tne.~%g~.b.2e T terns Re~~.nanc~.ng a~ exi~st~.ng debts ah marr~gage~s, pctymewt's ~yah pub~.%c ~.mphavement a~ae~samew~s, ~~.nane.%ng a~ 2uxuhy ,i~tem~5 ah ,e.m~havemen~iS (d.~s hwc~s l2etr~s , pa~%a~s , ~.vice}~-2aee~ , etc.) w,i,P.C nat be a~,2awed . h. Cam~et.~t.%ve B~.ds A.22 wahFz mu~St have a m.~n~mum a~ twa campe~%~%ve b~.d~s. An exeep- ~%an to thtis pa.2%ey may be made cuhen, due to the natuhe a~ tl~e hepcwc~s , the wan(z mu~s~ be dare ~.mmed%a~e2y. Haweve~c., a.P~. -~nd~.v.iduu,2 tcepcwvs aveh $300 mu~~ have a m-c:v~,imum a~ Ewa b~.d~. ti. Swec~,t ~c{u,i~y Peh.~atc.mance a ~ rehab won nece~.v~.ng a P.2aad Gtcav~, cav~t can ~ haw ab,%P.i~t y ~a app.2icab2e cade~ . ~ . T v~ utcunce Regcwr.emev~ Fz by an .~nd~.v~.dua2 awnen-accupccwt, wha ~ ~sha,P.2 be pejcm~ed pnav~.d~.ng the upp-2i.- petc.{~anm wa~r.F~ .in camp.2%ance w~h a,22 A hameawnen, tuber tcece~.vting mane shun $1,000 ~t.n ~2aad gtcavLt~, e~ithe~. a ~epana~e gtcav~ an accumu,ea~.an a~ the gtcan~s, mu~5~ apply cyan and pay fan Hameawnen'~s F2aad Iv~cvt.ance. T ~ the hameawnen ~ vejc.y 2.aw .incame, he~.(.e~j ~jham ~h~ nec~c~,t~cemen~ may be gnav~ted by the H1~A. The F.2aad Twsutcance Pa.~i.cy mws~ be app2,~ed ~atc w~i~tlun ~cua weef~ a~ the ~c:.me the ~.2aad gnawt app,2%ca~%an ,ins appnaved. Tl~,~s negc.~i~cemen~ ~ e~~ec~,c:.ve cyan gnav~ app2-i.cc~.iaws nece~ved a~~e}c. Oc~aben, 1978. 2. There cui.e na ptc,%a~uty gc,u.de.~(.ne~ fan P.~aad Gnav~t app~P.icavrts . Gnan~s are awarded an u "~.vr~~-came ~~~ ~senved" bc~s.i~s . 10 Richfield Housing Fund s Organizational Chart Department of Housing and i f'IHFA Urban Development HRA Commissioners Hennepin County I ' -----------~------------------ Executive Director ~ ~ ' Grant Revievr Committee ~ ~ r ' i Community Development Specialist ---------~ '------ Joe/P~ary City Applicant Inspectors 7 ~ , -- - Contract No• 90488 j? HOME IMPROVEMENT REHABILITATION GRANT PROGRAM COOPEP,ATION CONTRACT 6dITH TFlE faOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD, MINNESOTA THIS AGREEMENT between the COUNTY OF HENNEPIN, hereinafter referred to as the "COUNTY", and the HOUSING AND REDEVELOPMENT AUTHORITY OF RICHFIELD, MINNESOTA hereinafter referred to as the "AUTHORITY"; WITNESSETH: WHEREAS, the COUNTY intends to undertake a program for the dis- bursement of grants to improve residential property for eligible families and individuals within the County; and WHEREAS, the COUNTY has entered into an agreement with the Minnesota Housing Finance Agency (MHFA) to act as an administering entity for the utilization and disbursement of such grant funds pursuant to applicable statute; and WHEREAS, the AUTHORITY, by resolution dated has indicated its desire to cooperate with COUNTY in the conduct of this program and to assist such individuals and families to improve their housing in the City of Richfield. WHEREAS, the COUNTY desires to purchase certain necessary admin- istrative services from the AUTHORITY in connection with carrying out the program; NOW, THEREFORE, in consideration of the mutu~.l covenants and promises contained herein, the parties agree as follows: 1. The COUNTY shall make grant funds available for the utilization by the AUTHORITY in accordance with the provisions of this Agreement, as set forth in the Proposed Allocation with participating Hennepin~County Cities, Exhibit A attached hereto and hereby incorporates as a part of this agreement. 2. The AUTHORITY will apply to the COUNTY and the COUNTY will grant to -2- the AUTHORITY up to, but not excess of, 3 per cent of the grant funds used by CITY to help in defraying the cost of administering the grant program and providing technical assistance to grant recipients. 3. The AUTHORITY agrees that in all aspects of carrying out the rehabil- itation grant program, it will comply with the provisions of this Agreement and regulations set forth in the MHFA Home Improvement Grant Program Procedural Guides, Year IV (PROCEDURAL GUIDES), Exhibit B attached hereto and hereby incorporated as a part of this Agreement. s For the purpose of this Agreement, requirements, duties, obligations, and warranties of an "administrative entity" established by the afore- said Procedural Guides shall constitute requirements and duties of the AUTHORITY. Obligations and warranties of an "administrative entity" to the MHFA created by said Procedural Guides shall constitute obliga- tions and warranties of the AUTHORITY to both the COUNTY and the MHFA. 4. The AUTHORITY shall promptly and diligently utilize the grant funds approved for its use. 5. The AUTHORITY shall commence to make grants complying with the terms hereof from and after the date on which this Agreement becomes effec- tive by providing publicity about the program and technical assistance to grant recipients in complying with the terms and conditions of said Procedural Guides. 6. The COUNTY shall use its best efforts promptly and diligently to pro- vide training to AUTHORITY staff on procedures and techniques for administering and providing technical assistance to grant recipients and shall disburse grant funds to the AUTHORITY according to the terms and conditions of the Procedural Guides. -3- ` 7. The COUNTY shall reimburse the AUTHORITY for the costs of administering and providing technical assistance to grant recipients iap to a maximum allowable pursuant to Paragraph 2 of this Agreement. Such reimburse- ments shall be made upon request of the AUTHORITY upon execution of this Agreement after grant funds have been committed. The AUTHORITY agrees to provide itemized documentation as to the nature of the expenditures. 8. This Agreement may be terminated at any time by either party upon ten s (10) days prior written notice to the other party. In the event of such termination, the COUNTY shall thereafter disburse grant funds with respect to all individual grant applications which, prior to the effective date of said notice of termination, shall have received MHFA approval and authorization to commence work and each party shall be required to carry out the terms of the Agreement with respect to each of such grants. Also, in the event of termination by the COUNTY, the COUNTY shall reimburse the AUTHORITY for costs expended to the date of termination up to the maximum allowable pursuant to Paragraph 2 of this Agreement and upon itemized documentation by the AUTHORITY. 9. The AUTHORITY agrees to: ~A. Maintain such records and provide the COUNTY with such financial, statistical, and service reports as the COUNTY may reasonably require for accountability. B. Allow personnel of the COUNTY and MHFA access to the AUTHORITY's records relating to the purpose of this Agreement at reasonable hours in order to exercise their responsibility to monitor the services. C. Permit persons from the COUNTY and MHFA to have access to perti- Went books, documents and financial records on MHF,4 grant funds relating to the purpose of this agreement for audit purposes and permit transcription and excerption of the same. D. Maintain records at the ,4UTHORITY's office for three years for audit purposes. 10. The AUTHORITY and COUNT`f agree to abide by all applicable state and federal laws and regulations concerning the handling and disclosure of private and confidential information concerning individuals. The AUTHORITY agrees to hold the COUNTY harmless from any claims resulting from the AUTH,ORITY's unlawful disclosure of private and confidential information. The COUNTY agrees to hold the AUTHORIT`(, the City of Richfield, its employees harmless from any claims resulting from dis- closure of private or confidential information. 11. The AUTHORITY agrees to hold harmless the COUNTY and their officers and employees from any claims, suits or damages resulting from or caused by any act or omission of the AUTHORITY, its officers, agents, contractors or employees in the performance of the services provided by this contract. The COUNTY agrees to hold the AUTHORITY and its officers and employees from any claims, suits or damages resulting from or caused by any act or omission of the COUNTY, it officers, agents, contractors or employees in the performance of the services oravided by this contract. 12. Neither this contract nor services to be performed by the AUTHORITY shall be assigned, sublet or transferred ~,rithout the prior written approval of the COUNTY. 13. This contract shall commence on the date of its approval by the County Board and shall terminate on December 31, 1980, or on the date of the last disbursement of funds with respect to all approved grant applications, whichever is later. -5- 14. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the AUTHORITY as the agent, representative or employee of the COUNTY for any purpose or in any manner whatsoever. The AUTHORITY and the COUNTY are to be and shall remain independent contractors with respect to all services performed under this Agreement. The AUTHORITY and COUNTY represent that they have, or will secure at their own expense, all z personnel required in performing services under this Agreement. Any and all personnel of AUTHORITY and COUNTY or other persons, while engaged in the performance of any work or services required by AUTHORITY or COUNTY under this Agreement, shall have no contractual relationship with AUTHORITY if employed or contracted by the COUNTY and neither shall be respectively considered employees of the other. Any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such persons or personnel arising out of employment or alleged employ- ment including, without limitation, claims of discrimination against the AUTHORITY or the COUNTY, their officers, agents, contractors or employees shall in no way be the responsibility of the COUNTY when claims arise against the AUTHORITY or the AUTHORITY when claims arise against the COUNTY. The AUTHORITY does hereby hold the COUNTY harmless from any and all such claims. The COUNTY does hereby hold the AUTHORITY harmless from any and all such claims. Such personnel or other persons shall not require nor be entitled to any compensation, rights or bene- -6- fits of any kind whatsoever from the AUTHORITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, serverance pay and P.E.R.A. 15. If any term or provision of this Agreement is finally judged by any court to be invalid, the remaining terms and provisions shall remain in full force and effect and they shall be interpreted, performed and enforced as if said invalid provision did not appear herein. -~- IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its duly authorized officers and delivered on its behalf, this day of , 1979• COUNTY OF HENNEPIN, STATE OF MINNESOTA Upon proper execution, this agreement will be legally valid and binding. APPROVAL AS TO EXECUTION: Assistant County Attorney Date HOUSING AND REDEVELOPMENT AUTHORITY RICHFIELD, MINNESOTA By: Its And: _ Its CITY MUST CHECK ONE: The City is organi-zed pursuant to: Plan A Plan B Charter Date of Hennepin County Board approval: Date of Authority approval: By: Chairman of its County Board And: Deputy County Administrator ATTEST: Deputy County Auditor ,. ~ ~. EXHIBIT A Basic Grant Amount Allocation Among Participating Hennepin County Cities The Hennepin County basic grant amount allocation is divided into the five planning area groups of cities devised for the Community Development Block Grant Program. This system ensures that each participating city in the County has access to monies sufficient to fund at least one entire grant. The allocation for a planning area is the total of the Metropolitan Council allocation for the cities within the planning area. Planning Area 1 $24,644.00 Planning Area 2 56,378.00 ,Planning Area 3 51,988.00 Planning Area 4 11,140.00 Planning Area 5 71,570.00 TOTAL $215,720.00 Following is a list of the participating cities within each planning area. Planning Area 1: Golden Valley, New Hope, St. Anthony Planning Area 2: Eden Prairie, Hopkins, Richfield Planning Area 3: Brooklyn Park, Champlin, Dayton, Maple Grove, Medicine Lake, Osseo, Plymouth Planning Area 4: Corcoran, Greenfield, Hanover, Hassan, Independence, Loretto, Maple Plain, Medina, Rogers Planning Area 5: Deephaven, Excelsior, Greenwood, Long Lake, Minnetonka Beach, Minnetrista, Mound, Orono, St. Bonifacius, Shorewood, Spring Park, Tonka Bay, Wayzata, Woodland For the first two weeks of the funding cycle, all grants will be held by Hennepin County. At the end of that time, thr, grants will be funded in rotation, one per city, within each planning area. This process will continue until January 4, 1980 when the remaining basic grant amount will be allocated as further specified below. All uncommitted grant funds will be reallocated generally to Hennepin County and all participating communities will have equal access to the funds. Grant applications will then be processed by Hennepin County on a first come, first served basis until all unexpended funds, if any, are spent. 1 r HOUSING AND REDEVELOPb1EI~IT AUTHORITY Office of Executive Director HRA Letter No. 40 Agenda October 22, 1979 I~ousing and Redevelopment Authority Commissioners City of Richfield Dear Commissioners: Subject: Proposed Amendments to the Uniform Relocation Assistance and Property Acquisition Policies Act of 1970 --. On May 9, 1979, Senator James R. Sasser, Tennessee, introduced a bill (5.1108) into the U. S. Senate which would significantly amend the Uniform Relocation Assistance and Property Acquisition Policies Act of 1970. Initially, it was assumed that the bill would have virtually no support. However, in recent months, numerous members of the Senate have expressed increased interest in this legislation, and Senator Durenberger is reported to be in support of it. However, the bill is still in committee for hearings, and amendments may be made. P~hen Senator Sasser introduced his bill, he requested that ex- cerpts from the digest of the Comptroller General's report to the Congress titled: "Changes Needed in the Relocation Act to Achieve More Uniform Treatment of Persons Displaced by Federal Programs" be printed in the Congressional Record. That report caused Senator Sasser to state that the Uniform Act of 1970 had "laudable goals." He observed that: "It was designed to insure that homeowners, ten- ants, and small businessmen were adequately compensated for their relocation expenses. However, that goal has not been met. Thirteen federal agencies have developed inconsistent, inequitable, and con- fusing, differing formats, terminologies and guidelines." Tn Seattle, for example, a business was compensated $49-,000 for 81 changes required to be made in a replacement facility, An- other federal agency would have compensated this business for only about 10 of these changes. On the opposite end of the spectrum, almost 1,000 low-income and elderly families in St. Louis were evicted from a neighborhood being revitalized with federal assist- ance. None of them received relocation benefits. Mr. Sassor is introducing his bill in hopes of accomplishing the following: -eliminating the difference in benefits by establishing a central authority which would issue uniform regulations for use by all federal agencies; HRA Letter No. 40 -2- October 22, 1979 -making relocation displaced by the projects; benefits available to all. persons commencement of federally assisted -giving recognition to inflation by increasing the maximum allowable benefits. The proposed benefit increases include: -A person/business may be eligible for benefits even if only indirectly affected by acquisition; for instance if they are utilizing space adjacent to the site being acquired; -Moving expenses under the fixed payment schedule would have a maximum of $600 rather than $300; -The dislocation allowance which is paid to someone who moves on the fixed payment schedule would increase to $400, from $200; -The payment in lieu of moving and related expenses for businesses will range from $5,000 to $20,000 rather than from $2,500 to $10,000; -The replacement housing payment would have no dollar limit. The limit now is $15,000. This payment would also compensate someone for increased taxes which result when moving from an acquired dwelling to the replacement dwell- ing, although it would remain a one-time payment. If the taxes on the acquired dwelling were $800 and the taxes on the replacement dwelling were $1,000, the increased tax payment would be $200 times the life of the new mortgage; -The maximum replacement housing payment for tenants and certain others would be increased from $4,000 to $8,000 -Administrative costs for HRA personnel would be higher because of the detailed relocation analysis which would be necessary prior to undertaking relocation; and, -In acquisition, a property owner could request two apprais- als, to be paid for by the acquiring agency, if he did not agree with the just compensation offer. Now, the owner can have one appraisal paid for by the displacing agency. If adopted in its present form, these amendments would result in higher acquisition and relocation costs. Without question, these benefits would be required to be paid to those people who are dis- placed by city programs funded with federal money. It is still questionable whether these benefits would be required to be paid to persons displaced by a project such as our L/H/N area redevelop- ment. ' ~ HRA Letter No. 40 -3- October 22, 1979 Several months ago, the Minnesota Attorney General delivered an opinion, at our request, regarding the payment of relocation benefits within the L/H/N, a non-federally funded project. It was his opinion that the HRA was required to pay relocation benefits under the Uniform Relocation Assistance and Property Acquisition Policies Act of 1970 as it existed on May 23, 1972. For this reason, it appears that these amendments would not be applicable to the L/H/N project. However, those persons who might be displaced by the HRA if these amendments becorne law would be very unhappy if they were not provided with the increased benefits. Senator Sasser is attempting to correct some problems with the Uniform Act of 1970. To establish a central administrative depart- ment to formulate relocation policy is desirable. To increase bene- fits to reflect higher costs to persons displaced is desirable. However, to establish a replacement housing payment without a maxi- mum is not desirable. Compensation for increased taxes could be substantial, and it would be very difficult for a public agency to budget for replacement housing payments. Doubling of the replacement housing payment to tenants and deletion of the requirement for match- ing funds from the displacee could result in substantial cost increases. Further, it would apparently be possible for a tenant to receive the payment and relocate to a dwelling that was not decent, safe and sanitary. This seems to be in opposition to the basic redevelopment objective of upgrading housing. It is recommended that the HRA authorize the staff to contact our federal legislators to express support of those provisions in the amendment which would result in a more centrally administered relocation program and provide more equality in benefit distribution, while expressing concern that the proposed changes in the replacement housing payment and the payment to tenants and certain others seems excessive. Respectfully submitted, ~)~ ~ ~~ ~ , Karl Nollenberger Executive Director KN/~~e j a cc: Acting Redevelopment Director Acting Planning Director