Loading...
05-12-75 agendaCITY OF RICHFIELD, MINNESOTA Office of Executive Director HRA Letter No. 12 Agenda May 12, 1975 Housing and Redevelopment Authority Commissioners City of Richfield Gentlemen; Subject: Discussion of HRA Per Diem Resolution Commissioner Luettinger has requested that this item appear on the HRA agenda for May 12, 1975. The Richfield HRA Commissioners approved the attached resolution at its March 10, 1975 meeting. In adopting the attached resolution, the commissioners authorized ex- penditures for a per diem meeting payment as well as incidental expenses in connection with their work as HRA Commissioners. The state statutes allows for commissioners to be paid on a per meeting basis on a per diem of $25 per • meeting with an aggregate of all payments to each commissioner for any year not to exceed $1500. The HRA budget contains an appropriation which covers this expenditure . Respectfully submitted, ~~ ayne Burggraaff Executive Director WSB/eja cc: Finance Director • CITY OF RICHFIELD, MINNESOTA Office of Executive Director II RA Letter No. 11 Agenda May 12, 1975 Housing and Redevelopment Authority Commissioners City of Richfield Gentlemen: Subject: Purchase of City Services by the Housing and Redevelopment Authority The City of Richfield and the Richfield HRA are separate entities public and corporate. In order for the city staff to provide services to the HRA, a purchase of services agreement is necessary. Both the HRA and the City Council should approve the agreement. The city attorney and involved depart- ments have reviewed the agreement and it is attached for review by the comm- . issioners. The purchase of services agreement describes the HRA responsibil- ities of the following: 1. City Manager (HRA Executive Director) 2. Planning Director (HRA Director) 3. City Finance, Legal, Health, and Public Works departments. The agreement provides compensation to the city for services rendered for HRA projects and provides compensation to the city for overhead and incid- ental expenses. The source of this compensation is HRA levy and federal funds. The agreement is renewable on an annual basis with the first renewal date being January 1, 1976. Examples of services which will be rendered to the HRA by the city staff include: 1. Housing Program (lease existing A. Planning and organization B. Inspection of apartment before HRA 1?ase is approved C. Taking applications and assisting tenants • D. Approving evictions 2. Commercial Improvement • A. Planning/grant application B. Site assembly and negotiations C. Promotion of development D. Coordinating public works projects 3. New Home Program A. Ply, ~,.ning B. Selling and purchasing land and vacant buildings C. Arranging demolitions 4. Rehabilitation ~rogram A. Planning/grant application B . Working with loca 1 lenders C. Working with applicants S . Administrative Function A. Investments and fund maintenance B. Prepare city HRA presentations/working with community • and neighborhood groups C. Personnel It is recommended that the Housing and Redevelopment Authority approve the purchase of services agreement. Respectfully submitted, ,~/ t Wayne S Burggraaff Executive Director WSB/eja cc: Planning Director Finance Director City Attorney Environmental Health Director Public Works Director ~ :t e PURC[~ASE OF SERVICES AGREEMENT THIS AGREF~IEI~IT, entered into as of this day of 1975, by and between the Housing and Redevelopment Authority of Richfield, Minnesota, a body public and corporate, (hereinafter called "H.R.A."), and City of Richfield, a municipal corporation organized and existing under the laws of the State of Minnesota (hereinafter called "Richfield"), ZaITNESSETH: WI-AREAS, the H.R.A. desires to engage Richfield to render certain technical advice and assistance in connection with the activities and projects of the H.R.A., NO~V, TI~REFORE, for and in consideration of the mutual convenants and .agreements herein set forth, the H.R.A. and Richfield do hereby agree as follows: 1. Scope of Services to be Supplied by Richfield:. Richfield shall furnish to the H.R.A. all necessary services required by the Authority and as called for • by the Authority, including, but not limited to, furnishing the services of an Executive Director, a Director, Finance Director, Engineering Staff, Planning Staff, Attorney, and Secretary (all hereinafter called "Services"), and related • equipment as below described and referred to (all hereinafter called "Equipment"). a, The Executive Director shall be the Manager of Richfield. ~Ie shall have responsibility for the general super~.tision of the projects of the H.R.A. and supervision of the personnel of Richfield who are to furnish services to the H.R.A. pursuant to this agreement. He shall perform, or have performed, such activities as the H.R.A. shall from time to time reasonably request. He shall act as treasurer of the H:R.A. and he shall be responsible for the care and- - custody of all funds of the H.R.A. and for. the deposit thereof in the name of the Ii. R.A. in such bank or banks as the H.R.A, from time to time shall designate; for the keeping of regular books of accounts showing receipts and expenditures; for rendering to fhe H.R.A., at each regular meeting of the H.R.A., of an account of the income and expenses of the H.R.A. for the then prior month; for rendering of such additional financial and other reports as the H.R.A. from time to time ' shall request. ~, b. The Director shall be the Planning Director of Richfield. He • shall perform all duties required by the Executive Director, including, but not limited to, the following: coordinating and supervising all aspects of the planning aild development of projects of the H.R.A,, including work of and between Gcnsultants, contractors, and other employees of Richfield who are to provide services to the H.R.A. pursuant to this agreement; supervising and coordinating with, ansiti~ering and acting on requests of, and meeting with . representatives of, other units of government; meeting with and counseling local comrmmity groups and residents, and all other duties properly and reasonably requested by the Executive Director. c. The Finance Director shall be the Finance Director of Richfield, and shall perform all duties required by the Executive Director, including, - .but not limited to, the following: preparation and maintenance of all financial ''- ~ books and records, and supervision of the disbursements of funds; • preparation of at least monthly re orts reflectin income and e. enditures• P g ~P preparation of recommendations for a budget and budget revisions, internal audits, and other checks and revisions of the financial status of projects; maintenance of aII payroll, related accounts, including documentation of amounts to be billed under the terns of this contract; and all other duties necessary to the financial administration of the Authority and its projects. He shall act as assistant to the Secretary of the H.R.A., including keeping of the records of the H.R.A., acting as secretary at meetings of the H.R.A., recording alI votes, and keeping the seal of the H.R.A. d. The Engineering and Inspection Staff shall consist of the Public Works Director of Richfield and his staff, and the Health Director and his staff, and shall perform all duties required by the Executive Director, including, but not limited to, the following: all engineering and inspection work necessary to the timely and successful completion of all worl~: needed in connection with -2- Authority projects and not contracted for by the Authority with other engineering consultants or contractors; coordination of all engineering work; public works • xecormzendations; review of plans and specifications for project improvements prepaxed or submitted by consultants or contractors; preparation of plans and specifications for all public improvements in projects; and review and recommendation on all plans as they may relate to streets, highways, sidewalks, alleys, utility services, and construction techniques. e. The Planning Staff shall consist of the Planning Director and Planning Staff of Richfield, and it shall perform all duties required by the Executive Director, including, but not limited ta, the following: All planning and administrative itiork necessary to the timely and successful completion of all Authority projects; coordination of all planning work; and review and recommendation on all plans as they relate to land use, land controls, and other general . plazzrzing activities. • f. The Attorney shall be the Attorney of Richfield, and his assistants, and shall perform all duties required by the.Executive Director, including, but not limited to, the following: all legal ~tilork necessary to the timely and successful completion of the projects of the Authority; drafting and reviewing contracts; rendering legal advice and opinion on matters relating _. to the projects, when required by the H.R.A.; attending meetings of the H.R.A.; and assuring that its activities in relation to the projects' activities are in conformance with local, state, and federal law. . g. Equipment shall include office space, supplying of normal daily business postage and office supplies, use.of telephone and telegraph and reproduction equipment, car expense, travel expense, and such other items as from time to time may reasonably and properly needed by the Authority and as Richfield may then agree to provide. 2. Time of Performance; Duration of Agreement: This agreement shall commence as of May 12, 1575, and shall continue until January 1, 1976, and -3- -- - 3e. shall continue thereafter on a year-to-year basis tmless and until ten~unated by either party hereto by notice given to the other on or before June 1 of any year, and this agreement shall then teiniinate at the end of the calendar year in which such notice is given. 3. Compensation to Ric}Yield a. Payment. H.K.A. shall pay Richfield _for all Services and Equipment furnished to the H.R.A. Such payments shall be made monthly for all Services and Equipment furnished by Richfield during the previous month, and shall be made taithin thirty (30) days after receipt by the H.R.A. of a statement from Richfield for the month for which payment is to be made. b. For Services. The amount to be paid by the H.R.A. to Richfield for services shall be the total hours of Services actually rendered each month to the H.R.A. by each employee of Richfield times the Hourly Rate for each such employee, said Hourly Rate to be determined as follows: - (i) The Hourly Rate shall be the Total Annual Compensation • of that employee divided by the 3ase Hours for that employee; (ii) The Base Hours shall be the~min'~ ~ number of hours to be worked by each Richfield employee as established from time to time by Richfield, less the hours included for paid vacations and holidays; (iii) Total Annual Compensation shall be the annual compen- • sation for such employees as established by Richfield from time to time, plus Richfield's contribution for health, life, and disability insurance, and Richfield's contribution for retirement and other benefits; (iv) No charges, over and above the Hourly Rate, shall be made to or payable by the H.R.A. for overtime work of Richfield employees except such overtime as is approved in _4- • .~ _. ~ - .~ .. advance by the Directox. Such overtime as is so approved l shall be charged to and paid by the H.R.A. at one and one- • half (1-1/2) times the Hourly Rate for that employee;. (v) In no instance shall the total amount paid by the H.R.A. to Richfield during any month for any employee exceed the . actual cost to Richfield of that employee for that month, it being agreed that, for purposes of this subparagraph (v), "cost" shall include Total Annual Compensation and . the cost to Richfield of vacations and holidays for that ;, employee. c. For Equipment (i) Three Hundred Dollars ($.s00} per month for office space, including use of typezariters, telegraph and telephones, reproduction equipment, lavatories, and lunch room, and • s 1 in of normal daily business postage and office ~p Y g supplies. Such payment to continence with completion and occupancy of the Social Services Office in the Senior Citizen/Community Center - 7000 Nicollet Avenue South. (ii) A sum per month equal to Fifteen Cents ($.15) times the number of miles the Richfield employee's private motor vehicle is driven in connection with H.R.A. activities. (iii). A stun per month equal to rate charged by the Central Garage for Richfield motor vehicles driven in connection with H.R.A. activities. (iv) For items other than those set out at (i) and (ii) of this paragraph (iv.c.), the amount per month to be paid . ~ shall be agreed upon in writing by Richfield and the H.R.A. before Richfield shall be obligated to furnish or supply • -S- such items and before the H.R.A. shall be obligated • to obtain them from P~ichfield. (v) In the event this Agreement begins or ends on a day other than the fixst day of a month, the payments. for office. space for that month shall be prorated and be paid only ° ~ for that portion of the month during which this Agreement is in force. d. Att^ orney. The fees of the Attorney will be based upon the then prevailing hourly fees c}iarged to Richfield times the number of hours-services have been rendered to the H.R.A. e. Travel. No travel expenses- outside of the 1~linneapolis-St. Paul b4etropolitan area shall be charged to or paid by the H.R.A. unless the Executive Director. has consented thereto in writing in advance of the expenses being incurred.. If so consented to, only actual out-of-pccket expenses for travel, • food, and lodging shall be reirlbursed by the H.R.A. 4. All notices or demands required or permitted to be given under this Agreement shall be in ~,rriting and shall be deemed to b°e given when delivered personally to any officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope with registered~or certified mail postage prepaid thereon addressed to the parties at the follocaing addresses: - ~ - _ ° To Authority: 6700 Portland Avenue South Richfield, I~linnesota -55423. -_ To Richfield: 6700 Portland Avenue South Richfield, Diinnesota 55423 ° ' Such addresses may be changed by either party upon notice to the other party given as herein provided. . 5. Affirmative Action Clause a. H.R.A. agrees to submit a signed statement signifying that the ° H.R.A. fully intends to comply with the standards of equal -6- .. ~ _ emplo~~nent and anti-discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act, said statement to be submitted on a form provided by the City. b. The H.R.A. agrees to submit a completed Equal Employment Opportunity Report as required -by the City's affirmative action program. ~ . c. In accordance tivith the City's affirmative action policy, no person shall, on the ground of race, creed, color, sex, age, .disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be othenaise subjected to discri,-~ination under any program, service, or activity for ti~~hich the parties received, or caill receive financial assistance under the provision of any and all applicable federal and state laws against discrimination. The H.R. A. will furnish all information and reports required by the city or Executive Order number 11246, and Revised Order number 4, and by the rules and regulations and, orders of the Secretary of habor or the State of ~~Linnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. d. 1969 blinnesota Statutes 181.59 is made apart of this Contract with the same force and effect as if it were here set forth verbatim. e ~7_ ,,~ IN j~'ITNESS titi~~REOF, the ~Iousing and Redevelopment Authority and Richfield have executed this Agreement as of the date first above written. . HOUSING ~ REDEVELOPNIEIv"T AUTHORITY by Its C airman (S~) and Its ecretary ~. CITY OF RICHFIELD by __ Its Mayor _ (SEAL) . and Its Manager .> s ~ _ .. ~ Y__ _ - _ _. .. t - - ~ - - - - _ _-, - - - - . ~~t CITY OF RICHFIELD, MINNESOTA Office of Executive Director HRA Letter No . 1 C Agenda May 12 , 1975 Housing and Redevelopment Authority Commissioners City of Richfield Gentlemen: Subject: HRA Lease Existing Housing The HRA will be submitting a joint application with Metropolitan HRA for subsidized housing (lease existing housing) . This application will be on the May 27, 1975 agenda for review. On February 24, 1975, the HRA and city council authorized a joint application with the Metropolitan HRA. The HRA also directed the staff to explore various other alternative ways of applying for leased housing allocations . The staff has explored the other alternative of making a separate Richfield HRA application. Although we have not ruled this alternative out, it appears that Richfield is more likely to receive housing assistance funds through the joint • application with Metropolitan HRA. The staff is continuing to pursue a companion Richfield housing assistance application. Fifty four (54) lease existing housing units and as many as ninety five (95) lease existing housing units can be expected in Richfield. These are proposed to be funded through the joint application in 1975. In three years , by 1977 , one hundred forty-three (143) subsidized units should be funded under the lease existing housing assistance program. Whatever the alternative application method, HUD will not accept applications until the middle of June, 1975, and HUD processing will take from six to eight weeks . The processing of the Annual Contribution Contract will take another four weeks . Thus , the Richfield program will not be "up" until at least the first part of September, 1975. The joint housing assistance application with Metropolitan HRA will divide housing management responsibilities between the local HRA and Metro HRA. If done correctly, this division can offer an advantage to Richfield. By careful planning and housing strategy development, Richfield can maximize the advantage and provide a more effective program to senior citizens and other families. Work towards accomplishment of the following responsibility goals will, in my opinion, minimize risks and provide an effective housing program: . 1 . Develop a housing program which will provide clear lines of responsibility between the tenant and local HRA: The HRA must be readily available to ~,~ z. a i i HRA Letter No . 10 -2- Agenda May 12, 1975 the applicant and tenant for assistance and grievances . The tenant must know personally who to talk to, who to confide in, who will assist them. The tenant must be able to register any grievances and see them followed through. This can only be accomplished by the local HRA. 2 . Develop a long lasting program which provides for stable tenant, landlord , HRA relations: 'T'his can be done with constant work only from the local HRA. 3 . Develop a program which provides transfer- to other social service needs beside housing: The person who is in need of housing services is often in need of other social services . To provide accessability to these other social services, the local HRA will be housed with VEAP, and will provide space (in the senior citizen center) for a Hennepin County fanded information and referral specialist and adult specialist on a rotating basis. This will provide additional ser-ices to Richfield residents without additional expen- diture . • 4. Develop a program which provides economies of scale: This can be accomplished if the Metro HRA handles the mechanical responsibility such as reports to HUD and preparation of tenant training packets and the local HRA handles human services. 5. Develop a program which uses existing city services as much as possible: The city inspection staff to inspect units before the local HRA approves the leases. The city attorney for condequencial legal advice. The planning staff, the engineer, the financial director, all can be used by the local HRA. The type of goals outlined above will assist the staff in working with Metro HRA for the benefit of Richfield residents . A staff report on housing assistance, a map showing those communities participating in the leased existing housing program through the Metropolitan HRA, and an explanation of the existing program administration is attached for commission review. Res ectfully submi Wayne Burggraa: Executive Director WSB/blj cc: Planning Director ~' V ~~~~ Sil"AI~F REPAEtT N1AY, 1975 `TABLE OF CONTENTS Iii story Uvcrview Eligible tenants Housing owner and housing types Rent payments Fair market rents (Fib) Contract rents and tenant contribution housing assistance contract Financing new housing projects Site selection- new housing Lease Existing Program Financing i-IRA's responsibilities (hvners responsibilites Certification of family eligibility Waiting list Finderskeepers - shopping incentive Mousing c{uality standards Lease terms iIUD processing MRA proposal ~1ew Construction and Substantial Rehabilitation HUD processing T)evelopers proposals Evaluation of proposals Appendix 1. Mousing Quality Standards. 2, Fair I,~arket Rents. 3. Certificate of Family Participation 4. Lease Approval and Execution of HAP ~ ~ i S~CT14N 8 H©USING u "This. program can ve acllninistered .in a way which :carries out some of the principles of direct cash. assistance ..',.'.... maximisation of effective iiousn~ assistance.. ,funds with mini~,ium adri1ina;strative casts," Former'HUD Secretary Lynn Title II of the housing acid Coinmunit}~Jeveiopnent Aet of 1974 makes leased housing the primaxv means to deliver low i7icome assisted housing. The leasing of existing, new or substantially rehabilitated rental units is not ~ new concept. The conceit ~~.rs~ surfaced with Section 8 of the Housing act of 1937 (42 USC 1401 etreg) . 'The Ilctusir~g anal Urban pevelopment Act of 1965, Section 23 continued. the concept of direct cash assistance with direct HI~A (Dousing and Redevelopment Authority) involvement. The new Housing and I;ommunity development Act of 1974 strengthens Section 8 of the 1937 act. I-IRA involvement is only adnunstrative. Private existing management and Tenants are responsible for housing. 4VE~tV11lW El~ible Tenants Assistance will be available to low and very low income families.: Low is 800 of"median county.incorie; very law is 500 of median county income. Table I ..shows the upper-gross income limits of eligible tenants. ' TABLE I Low Income Families Very how Income Families Person Percent Actual Percent Actual per family of median $ of median $ 1 50% 7,800 300 4,?00 2 54 10,000 40 6,250 3 72 11,250 45 7,050 4~ 80 12,500 ~ 50 7,800 S 85 13,250 54 8,450 6 90 ],4,050 58 9,050 7 95 14,850 62 9,700 $ 100 15,600 66 10,300 * 4 person family is used to arrive at 5Qfl and 80Q of median county income. Source: HUD, federal Register -2- Doth families. arzci elderly faz,zilies are eligible. 'I-}owever, only elderly and handie.apped Families a~•e eligi.b~.e in tDe one p~rsoz~ 'farnzly siHe categpry (see Gable T) . ` TDa,rt~ percent. of .all assisted .units -must be l~;ased to very low izzcome famil~.es. Family incomes-are cer~Gi~ied anz7ually except elderly whicsi are ~e~rtified t~ienn~:aily. Housizz~ Qwners and I}ousizg Tti~p~~ 'T`he tenants receive direct Dousing assistance payments. These housing assistance payments ~zay be sent in private 'rental }zousn~ units (public units if hey exist). `'Only rental housing units may be used in-.this ~xogram. 'The type of units which may'.he leaped,are:.' 1. Single family:, Units 3. Congregate }zousng • 2. i~Iulti~amly apartments ~. iL-lobile homes in some case Dental. Payments' ~, Fad r' i~Iarket ~DenGs Pair i~~Iaxket Rents (FiKR) are es~ablishea by HUD based on a market analysis of "housing market >ar~a" (county) . 4niy housing ua3its wDiGh' fall within the FMFt Gan be Teased. ' Sepaxate 1~MR's are ~stab~ished far existing housing and .,newly constxiaoted housing (Table II). "i`Iew Construction" I'NIIZ ire in£lat~d two years in advance to allow for construction time. Units for the ~ld~rly are eligible for ~% higher FMl3.: than the est~,blislied stan~.ards. A'possble, but not probable, 1Oa iricreas in FMR's can be given by 'the Area Director of k~ITD :and 20 o increase by the Secretary. Fair ~~larket Rents (~R) are. establ.~shed axzrzually -3T TABU Z I 1975 Fair i~arkct` Rcnts (Herne .in County) New Construction Structure type No. of Bedrooms 0 1 2 3 4 or more Detached - - $~48 $420 $471 Row/Townhouse - $298 344 397 420 Walkup $216 246 289 .394. - Elevator 225 _ 258 319 - - Existing Hausin~ Units ~, Structure type Na. o~ Bedrooms 0 1 - 2 ?~ 4 or more Elevator $159 X181 $214 $247 $280 Walkup .(all others) 144 164. 104 224' 254 Elevator structure`s defined as five stories or more, four stories • with speciai.cirGUrpstance and three stories for elderly, (Source:. HUD) There are approximately 3,220 existing Richfield housing units which fall within the established Fi~IR. (Table III) Table III Richfield Rent Surve arch 1:975 No. of No. Eligible No. Non-e~.igible Bedrooms units units Vacant 1 2,524 480 to 2 696- 596 1 a 3 0 71 Oa Source: Richfield Panning Department Contract Rent~Tenants Contribution Contract rents are the total payment to the owner of a housing unit (rent plus utilities). Contract rent can not exceed the established FMR. In the case of new construction contract rents are established by the owner and HUD. In the case o~ lease existing contract rents arc established: by the owner -4- and tenant through their lease agreement. The tenant contribution to cantxact rent must be at least 15o and no.t more than 250 of the tenants grass family income, There are several modifications w.~a.ich apply to the. 15-25a sp~^ea.d. arnonp~the coiid~.tions .the fallowing type of tenants ,can. not be charged more than 150 of gross income:. 1. Large low .income families ~~th six or more minox•s, - 2. 'Jery large ,lo~~r income rami7:i~s with c:~;ht or more minors. ~, Families with "exceptional medical or other. expenses". Exariple of tenant contribution 2So ~ 1S% AdditionsT Allowances. Tenant Grass Income 3000 ~ $3000. 10% of assets 500 500 Medical expenses in excess of 3 0 of income $ 200 no Unusual expenses allowances Child care 400 Minors ($300 each) 600 Total. $3500 $1200 = $200 $3500 Tenant Contribution ~5% of $2300 _ $575 annual 150 of $3.500 T $525- $48 monthly annual $44 monthly dousing Assistance Contract The housing assi.stance..contract is anagreement-between HUD .and .the owner in .new construc~i.on and the I-TRA and the owners in the Gae of lease existing. `In the contract HUD or the HRA using HUD funds agrees to-pay the owner the difference between the contract rent and the 15-25o tenant contribution. (Contract rent'.(mi~.us) tenant contribution ~ HUD payment) Ex le Contract rent 160 monthly.. Tenant contribution (25% of gross income) 48 monthly Housing Assistance Contract Amount (from HIJIa) 112 + admin. $16 = $12$. ~5 The housing assistance cpntract runs. for £ve (5) years. and. is renewable for a total of 20 years .(new construction) qr 15 years (lease existing). If either the i~}inn~sota }husing Finance Agency or the HRA are involved as new construction owners the contract can be renewed a~G five (5) year intervals for 40 years. Once a housing assistance contract is entered into, unoccupied units may receive assistance at a rate of II0a of contract rent for up to 60 days. However, the owner must make a reasonable effort to find a suitable tenant. 'T'his occupancy, clause provides a substantial incentive for the owner to lease to low.and very low income families- Financing- }~Jewly Constructed Housing Frog gets New housing projects axe fi~.anced in one or more of the following methods. 1. Conventional market 2. i~innesota Housing Finance Agency 3: Federal Mortgage ,Insurance 4. Federal Incgme Tax Exempt, Nori-Profit Organization Bonds or HRA Bonds with non-profit foundation backing. The housing assistance contract can not,. at this time, be pledged as security for the owner to obtain-financing for new construction. Also the 20 year limit on housing assistance contracts for new construction tends to limit the possibility of financing new projects. Site Selection (new construction) Site selection criteria require: 1. T'he promotion of greater choice of housing. 2. Avoiding undue concentration of assisted housing. 3. Accessibility to recreational, educational, commercial and health facilities and serva,ces. -6- ,LEASE E)+C.ISTING HOUSING The existing housing program crarresponds closely to new construction as outlined in the "Overview". Some unique characteristics are evident in the .existing program, ' Financing - Ass~stance is financed through a HUD Annual Contributions Contract (ACC) to the HRA. The I}RA using the ACC makes housing assistance payments to owners on behalf of eligible tenants. The ACG covers the aggregate amount of the contract rents for families in assisted units plus the HRA~s administrative cost of up to $16 per twit per month. Any type of rental housing unit is eligible, mobile homes are eligible only if other housing is not available. The housing units continue. to be managed by the owner, The owner is responsible for all maintenance and tenant relations. The units must be standard, they must meet both local codes and HUD established "Housing Quality Standards''. The units are inspected by the HRA before a lease is apprpved. The HRA's Responsibilities, Leased Housing In-general the IIktA is responsible for administration and tenant certification. Theseresponsibilities include: 1. Advertising the availability of housing assistance for low and very low income families and providing information, to inquiries, 2. 'Inviting owners to make units available for leasing under the program and maintaining a list of available units. (An owner may not evict the present tenant to make a unit available.) Richfield's program will involve "leasing inplace". Of the ].123 Richfield families in need of housing assistance all reside in Richfield at the present time. Thus, leases, for those families inplace (residents) will be predominate. 3. Receipt and review of the applications and interviews with prospective • -7- applicants, at the present timewil~ be done by City hall,. When the new senior c~izencenter is open the H~A housing :administration will be directed from the social service area. 4. Maintenance of a wailing list of eligible families.:Riclifield can expect to receive 54 assisted un~:ts in the lease existing program during 1975 and 143 units for the next 3 years. tiVith 1123 families eligible awaiting list will fill up, 5. Certifying the eligibility of prospective tenants including verification of income, credit checks, etc., and notifying eligible families. 6. Prepare training material and hold training sessions for families, These training sessions will be on housing quality standards, tenant inspoction provisions, and landlord tenant responsibilities. 7. Provide assistance to certified families to locate hou ing units. 8, Determine tenant rent contributions at~d housing assistance payments to owners. 9. Making hawing assistance payments. l0. Conducting an initial and subsequent annual inspection o~ the housing units. 11. Recertifying tenant income (annually for families: and every 2 years for elderly farm ies). 12. Assurri~ contract compliance by both landlords and tenants. 13. .Authorizing eviction but not performing evictions. Evictions are the responsibility of the owner. However, in selecting tenants an investigation of past rental experience will be conducted. 14. Assuring compliance with equal opportunity requirements. 15. Approving tenant. landlord leases. 16. Preparation of reports to HUD and preparation of housing assistance contracts. 17. Financial management. T8. Written.notifications to ineligible applicants. -8- The Owners Responsibility - Leased Existing Housing 1. Perform a1T maintenance and management functions. 2. Select families from. those certified by the IIRA. 3. .Payment of utilities and services at levels which comply with a schedule established either by the LIRA or the tenants lease. 4. Payment of taxes-and insurance. 5. Collection of rents. 6. Compliance with housing assistance contract and tenant lease. 7. Compliance with equal opportunity r~quir~~ments. Certification of Fa~tily El'igibilit~ "Certificate of family participation" provides proof to the landlord that the IjRA will assist the tenant in meeting his rental obligation. Once certified the family has 60 days to execute a lease with a 60 day renewable option. Certa~ficates are only granted to eligib~.e families. Waiting List The HRA must maintain waiting lists. Both a-list. of prospective tenants who have been certified and list of families seeking certification must be maintained. Finders Keepers - Shopping Incentive The certified family is responsible for finding a suitab~.e housing unit and initially insuring that the unit meets the "Housing Quality Standards". The certified family may stay in the unit they presently occupy. The certificates of participation are only good within Richfield. The IRA may assist families to find suitable housing if a special circumstance exists (handicapped, elderly discrimination). Once a certified family finds a standard housing unit it • is theirs to keep for a 1-3 year lease period. A unique feature of the "Lease Existing Program" is the shopping incentive -9- • (Family Credit for 'Saving of Government Assistance). The shopping incentive offers a bonus to families who select ecgngmcally sutat~le housing. The shopping incentive bonus is a percentage'reduGtign in the tenants rent contribution equal. to the savings in contxaet rent below the established fair market rent (FMR).~ Example FMIt (2 bedroom walkup) $194.00 Contract Rent -160.00 Savings to government $.34.:00. or 17% Tenants 'contribution 48.00 17% reduction in tenants cgntrb'fltion - 8.16 New .tenant contribution $ 39.84 Housing,Quality Standards Housing assistance can gnly be given to families whq will live in decent safe and sanitary housing, Housing is considered decent safe and sanitary upon meeting 13 performance standards. The HRA must cextify that the housing unit meets the Hqusing Quality Standards. The standards pertain to: 1. Sanitary facilities. 2. Food and stgrage space. 3. Living spaceand security. 4. A healthy thermal environment.- - 5. Sufficient electricity. 6. Sound structure. 7. Clean air and water. 8. Overall cleanliness. 9, Proper facilites for congregate living whexe..appropriate. (The complete standards are ~.n the_apperidix of this report.) -10- Lease Terms A lease is executed between the landlord and tenant. The I-IRA must approve the .lease. The term of the lease. is for 1-3 years. A provision for termination upon 30 days written notice is included in each lease. After 3 years a new lease may be executed. No housing assistance payment may be made for more than l5 years for any one housing unit. The IIl2A`s Annual Contribution Contract (ACC) with IND is for a period of 5 years renewable to 15 years. PxoGessing After receiving its contract amount and determining the number and type of units for the metropolitan area, HUD will advertise for proposals. The HRA has 60 days from the time of advertisement to submit its proposal to the I-IUD area office. The AND area office should advertise for proposals by mid-May, 1975. The HRA's proposal will: 1. Show the nt~r--ber and type of units proposed.. 2. Demonstrate conformance to the city's Dousing Assistance Plan. 3. Document the IIRA's legal qualification as a public housing agency (PI-IA). 4. Prepare a equal opportunity housing plan and assure compliance with the civil rights acts. 5. Submit a statement that the housing quality standards will be observed. Once the proposal is accepted and the Annual Contributions Contract is signed the I-IRA must carry out its responsibilities on page 6. The I-iRA will market its existing units and start certifying eligible families as soon as the ACC is signed and approved. People interested in the program should contact Kathy Lovick at the Richfield Planning Department (869-7521).. NEW CON5TRUCTION /SU~STANTIq,L REHABILITATION PROCESSING The HUD area office will determine a mix of new construction, substantial rehabilitation and lease existing. Determination of the mix will be made from the Housing Assistance Plan and other pertinent data. Richfield Housing -11- Assistance Plan quantitative goals are sfiown in Table IV. TABLE IV ANNUAL. GOAL FOR HOUSING ASSISTANCE 1st Year. 3rd year Tvpe of units Type of units Total New Exist Rehab Total New Exist Rehab Total 98 0 9S 3 298 105 143 50 Elderly 34 0 34 149. -100 49 Non-elderly large 2 0 2 1l 5 6 Other 62 0 59 3 138 0 88 50 GD Block Grants 40 f-IRA - - 15 Qnce the housing mix is determined HUD issues invitations for preliminary proposals for new construction and substantial rehabilitation. The invitation will indicate; 1. Number of units available for assistance. 2. Geographic area where construction is sought. 3. Lleadline for submission of a preliminary proposal. The developers preliminary proposal will include: 1. Identification of the site. 2. Identification of any dislocated housing. 3. Set forth the contract rent, and equipment and utilities to be included. Statement as to owners plans tti observe the 200 yule (HUD gives priority to family projects requesting less than 20% assistance -mixed low income and market rate housing projects), The Federal Housing Administration (FHA) will underwrite units receiving section 8 funding in mixed projects. Feasibility Studies must be`completed for (FHA) insured projects. The section 8 housing units. are assumed feasible. Three _12_ options are available for mortgage insurance. 1. .Concurrent processing involves process of the section $ application and FF~ insurance at the-same time. 2. Advance processing involves approval for insurance before appiyinl; for section 8. 3. Delayed processing involves approval of section 8 b~ofore FILA approval for insurance. .The i~Iir~nesota housing Finance Agency will also underwrite section 8 housing projects. Evaluation of Preliminary Proposals Tie local government of the j~~:trisdiction which the proposal effects will receive a copy of the proposal for review. iND will evaluate elderly projects and family projects separately. Final proposal~~ must include the following: 1. Copy of site and description of proposed housing. 2. Contract rent per-unit and the utilities and services to be included. 3. Information on relocation and the affirmative Fair Housing i~larketir~g Plan. ~I. Information on lower income employment opportunities in connection with the project. ~. .Copy of the proposed lease. 6. Information on owner, developer contractor, architect and on management capabilities. 7. Proposed method of financing. 8. Anticipated time for completion. IND will disapprove, conditionally approve, or approve the proposal. Once , approval is given the architect must submit working drawings and certification that the drawings comply to local laws and HUD minimum property standards. Final approval is given; the units are constructed and rented. 37i>~ ~Ul~S AND REGULA'tI~iVS FARSILY~S DWELLING UNrr INSFECTION.ILEPORi jA modiiled form shall be used if local variations from the acceptability criteria have been approved by HUD.) Address of Unit:___________ ____.___ ----- Apt. No. Name of Family--------------------------- Tclephone ------------------------------- Address -------°------------------------ Namo of Owner or Other Entity Authori:.ed to Lease ------- ----------------------------------- Address ---------------------------------- ------------------ Telephone------------ ZNSTILIICTION: Place check marF; Sn ap- proprlata box to indicate whether the 1tPm is present, and where app2lc: b:e, whether tae item is in proper opertin~ condition. Fill in other blanks and boxes as indicated. GENERAL COBIPOSITION OF DwELLSr:C IINrr State number and tSpes of rooms in thei dwelling tuLit:---------------------------- ------------------------------------------ Item !s Item is in proper Remazks pra9ent operating cond, lio n ew.ti-Iraaz PatulTtEs Ecparate, pdvute bsthroom.-------•__°„--------------°_-°-_----__--._: ^ XXXX Flu.h toilr•t---------------^------------------------°---------------------' ^ ^ Fizcd bi<in v:Ith hot and rn'd ntr.nir., K•atrr______________________________ ^ ^ 6hoRCr or tub Rith }wt n.^,d cola nn:rrn¢ a-atPr_______________________~___ ^ ^ All tuliities tx:nuccted to aphaoced pub5c or private disposal systetn____._ ^ O ' rOOA PRLPARerION A.\D REFL'9E D19P09aL Cooking stovr or rance-•-------------------°-----------------'------___.~ ^ ^ Re!rlg~•rator otapprnpriaty size (or thr unit________________________________ ^ ^ Kitchen ink with hot and cold running Rater draining into an approved public or private sy,trrn-----------------•_°---------°___--_-__________- ^ ^ Adcgnsteryur (~r storae, Preparation r-nd srrvinc o(!oo.l_______________c ^ XXXX Ader{U:1fC tifll:tl^c al;d < i VIC.`ti (~~r I112 SalliGaiy lil:(q?~, Ot!lr(M w'atitf3 Bad refusq including !acilities Icr temporary storugo tc'harc necessary (a.g., garbngo caru)-----°--------°------°----------°----------•-----------: D ^ ~. Item Ls Remarks present • ernes arts sECVartr • Nttmber of persons to aruny wiit_.___.. i N b f er o tv um cz cnd;or s;ecau:e :onms____-_. Oae tieing stn d; or sirepm,¢ rrx.:u v! an pro pnute size, for each two per90a9________________:: ^ Erterior doors and a•.ndoe's accrsib7e from outside aro lochuWo_._._______:_______._.~- O Item is ' Item 1s in prover Remarks present operaunR condition • BEATING 1ND COOLLYp eY9TEH9 Safe heating tacilitiPS which can ptovide adequato heat to each room of unit appropriate for thr cliu~ate toassure hcaithy livinc environmant____._____ ^ O Yentint: tnciilticsfnrmor.r hcal~~rs fi(nny) which burn ga<, oil, or kcrosrne___: O ^ ' Bafo coolins faciliUri which can provide adrquate cooun ; to encit room of IiDlt approptiaW for the ctinmto to assure bculthq living eariroamcnt___: D D LIGHT aND ELLCTRICR~ One alndow In rich living and s'•,•cping count__________________~._____..» D O Oae ceiling or wall tYVe light tixtu:o iu tho bathroom_____„____.__._„_. O ^ • Ono ceiling or wall typo li¢ht f.~zt rare in tho kitchen arra.___-______-______~ ^ D Two electric outlets, one, u(e hich mny bo overhoad tight, !a llvin~ arse, in - kitchen aron, and lu oach bedroom area-----------°____ Item is in epeclfiad 8emarks • eonditlon Number of electric outlets in; Lviug area ______. Bedroom area h'o. 2 _„_..: Kitchen Wren .__.__. Bedroom area No. 3 Bedroom area No. 1 ____~: ~ Bedroom area No. 4 _~„: Overhead Ilgltts ln; living area _____-. Bedroom area Na. 2.„w: Sitchen area _.__._: Bedroom area No. 3 ._..__: Bedroom area No. 1 ._....: Bedroom area No. ! _„_„: - • r FEDERAL REGISTER, VOL 40, NO. 16-THURSDAY, J ANUARY 33 , I97S RULES ANp REGULATIQNS • Itam is to specified Romltlks wndition BTRVCTURE AND MATE1tlAt,9 W':tll; :tlld-:l Ol)rti frr~ TTnln $Cr1C11S dCTCC~a 51'l'II f1S Ft•VPTC blllging Or lralilllg, large CI'11111(; i ' , l1olr;, IINIy` Tllr4k'C II I.l1rjS RI1, ~CVCrn I/nl'.I:li llg flr n(1t3C0:1j>le IItUVCI11Cllt lllldCr w¢Ikfllg ^ ~I[V>•, Illi~•1114 p.Irt5 Ur U1:1('I .;l'ritiUS (I:t[11:1~'C_______________ ___________________ _____ ~-. ^ ^ l:oOT N'ralhrrllchl_______________________________ ________________ _ ____________ ________ ,;rncturr Rr.•.1 rstrrin-wallcnrfiue ft'rr+ trom soriiuts drfl•rts such Rs leaning, 1:it+~nr,r. W :Ill . ti:GUig,rr,uk;orhol,ti-lo~r~idiug oroihrrcrril,u;dsnt~r.___... _----- It ~lin;: ^ _ , Con Liml an~i rywpnn•nt of «U• ulr .uuPrst i•utt .;tuirx••11+, ha1L, porrhrs, w Ih:ways, . lli i l O - ug_-.__.. _---.__....___-°-•--^.-- plang Or a etc-,suclr~s not W j;rc;rut ¢ ((:uigr.r of tr 1!~TI': [t[(1tt AI.R (lI;AI.ITY llillt trCf frnlfl diulgrrull ~ ll<<I; oT Ir Ir(illuli lil f.oin c;irllon monde lr SCN tr 4M1 , IUCI gas, _ _ u . 'dnsF, Rnd oUx'r bar ul L.l fullluG nt ------ ---- - --------- •-.------ -----^°° _____ - - _ l 1 ' ^ ^ . . ._. _________ .__________________________ l(1111. I1i11 ~11::'. A,1rfjU:t!C:IIr('ll'elll'ltlllll-itll At lr:ut one opr~uabic tj•iudua~ ur olhl•r W.Irquate esll:ulsl. vonlil;Ulon o[ 15alhrooul uren___ ^ • Item is - Item is i« proper Ronl¢rks prosont oponllinG co«ditioil WATF. it 9UCPLl' Ulltt SCf Vld 1)y «t1t1TOVCd plll)IIC Ur prlVUfj` SRIIl l.i4Cy 1VSltCr SI1pt1Iy._.___-.._ 0 ^ ----^- . Itom le in specified Rom¢rks conditfon ACl;F:99 LTNtumablc un&c«pabl(+of hci«g nlaintsinrdW`ilhou6unouthnrizeduscofothcrprivato propsrties.___._-_.__. AItOTRJLC. l111':11IJ OT t'$r(+>S In C:IaC UT lieu (SIiCII-ila Ile(: Stallr, Or ('~Te::i thrOilgl! K'lildOtVSI _.__ O ^ 91TE ANO NEIt.[I ItORi(OOD . Bite an;l nN.gh6orhop(1 tree from nobs ndarrm environmental condiLion~l, nattlrat or ,ui•li a; dailgr•rou; tit tl6a, ;clrpS, inst.lbility, IloodinC, poor [Srnulace, septic m¢umall,• , , taP'6 liaeg' ul v w'a4o hmnrd (r mu I. h+Jf. Ihnuru Il -ur pu1h10o«, sn Ok , or dust-- e~ct ivr nnl vtI raunnor w hl ul a tr.,,nl+ (s 1 •sltl, lcf.ttnntl«twus u[ tra-h; rodent or venuin ulfl autlun or lire hai,tr<Ia.-_._ --- --- ----- ^ ' 9ANITAP,YY'OND1TlON ' Unit ix. tree o[ vermin Rn!t rodent intiyl.alion_:.--__•--,._.°--•--•--•--------------^--° ^ -T- - Item is in Item is proper Rem¢rks prest+nt otier¢Ung condition CUNI:Itt:G:1TL 710Uy1sG ' '(This group of items is a fyllir',Iblr Olity if unit is located in conCrcente ~ons- • ~ it:e. (G•tlnrd a; Iwu•iu!; cnnnrclr,i icilll n•hu~h thl;:c is 4 cl•utral diuiug Gu'j lit l' l0 pnn•irlc nn ;J; for l6r ors:up:ult:J SuiClblc?paro;unlr+plipu:rntiucl•ntrlldtlliihf;k•ilityiosloro,preparcnnd ^ Ta SMVe TuOd in >;uiil ary in:PU,rr.._. _._-.-•---- -- --- - ---•--'----- --_ - Adcqual.r t;lciliiirs:unl st•rvicr in renl~ui flit:ull; Lu•ili:y Tor the s:ulitary die po>ul o[ Tuod w:l~tr, :old fehlu•, in[~IUding !a('ilitirs fur lrmporgry storaigo ^ ^ p•Jlerenece~sary, c.g.~ garbage c:u's--°-----•°--•-----------°•__°..,__. - PA~l14Y CERTIFICATION 1 hci(•lly certify th¢t the forcgohlg rnport correctly n•prrvnts the condition o[ the above-ldrntllied dwegwg u«lt. Date oTinspcotion_..-----•-----------' 10--------------•------------°--- 6lgnnturc of P'anttly rnember who conducted the iiLatxcUon: ............. APPEND!% IX U.B. DF,PARTSIENT OP IIOUdINn AND URBAN I)F VF.LOPp[ENT BEL7IDN $ 11UV91N0 AssISTANCE YAY~IEVTi 1'lt0(:RAlt-li \/atttiG IIOVe[NO (1WNER'9 DwELt,INO UNIT INBPEI:TIDN REPORT (A Ri(xhllyd tone slwll bo toed i[ local vRriations from the Aecoptablllty CHtode hRVe been Rpprovod by IiUDj tigtne of Fbnilly .............•----------------___.----------°-----°--^--'--°....:;_----^- Telephone _....__.._ • tAttltl QfG15TER, VOL. 40, NO. I6--THURSDAY, JANUARY Z3, 1975 373 3751 RULES AND REGULATIONS ~, ~ Name o[ Owner or Other Iaitily Aulho!'!rc~.l to Leaso I!~:C1'HUCTlQA-: Pigre check mOrk In approtlrlato bnc to tn,heate presrnco 1f the tarillty or ilrm is present. to tho dwelling miit, and when! apDliclblr, i(lt;c f;u;iliyy or Item is in prop,u opcrtting condition. Fill in ul her hhutks and boxes aiindiea[rd. GENER.IT. CO#P091TiON OB I)tv ELLING USIT State nunlbcr and typo; e( rooms in tlw dwelling unit: ------._--.-_----------------------------------------------- Ttrm is Tirm is in l,roprr Rcnutrks Irresrnt operaiiug cundiliou • ~ 9.\NIT:\ItY F'.\('it.IT 1I:Y Rrpat':ltl`,III'1\':ltl!i,.tlhl'VVnI________________________________________________ ^ XXXX 1'`I Xell 1):l~:ll \\'It 11 htll ~111(I c!,II! 1'tlll:ll l!e \\':ll~`r_____________________ ______ ___ ^ ^ :ho\vcr of llU, \\~ilh hot :url c~dd ruuuii:e \\,Ilor--- -- ------------------___.. ^ ^ Alt larilitics cuu nrctcll to appruvc,! puldir or private disposal syston)_----- ^ XXXX F'OOU Pl: }: P.1 it.\T«,V :\\n 1'. F: k'(; `!Ii mtiPO:IAL Conking sttrvr or ra«g'•--`--------- ~-"----------------------------------- ^ ^ I{rflienrulo:of;lnluupli'e sizPfor lh.`ul!it. _---__.-_-__---__-___'___-- U ^ Kitchen sick )cil h hnl ;ul~l e~,!,l running \eater draining into an approved puhlir or pricalc syslrnl_-_. -_...-_-.___-___-_._.-'---_-_-__--____ ^ ^ Adrgnatrsp:u•e ful'ral~;;lP, prrl~;u'anon and srrvmg ui iond--------------- ^ XXXX AdcyuutPlm'ilitio::ui~l ~erci,•rs for lhr suuil:«y disposal o[ food wash`s and rchln`, iuclu~.lii~g faci:ilics fUr trnlpuuu~y s; or;r;c where necessary (r.g., - - - garbage coast-----------------------•---.___.---•----~ -_--_-__-_---_----_ ^ C Itnm is Remarks prt~att w . 9PA('E .1\U 9F. ('C (CITY 1 Number of pot:<or~.. to ncrn Py tntit _____.. - \umbrr of liciue :uut.ur s;rr!,il:g rooms . lb«! living snot ur> ~•, }:!ng rood „(; pprnpl'i;uc <izr for P;x h two p~•rsous.___.______-_____- ^ 1':xtcliorduur:and\cilniu\\s:,cre>sihlriruutuulside;trelockable-_-----~.-,-------_^-° ^ Item is ; atom is in proper Remarks present optr;\ting ~ l'VlldlllOll 1 -~~~---~~^_ IfEATINO ASD co(n.l S(: 9t'9TE)I9 S:dr healing Lt~'iliti, s \ehicb c:ul provide a!lot~uuL` heat tortch roomofunit ~ approprl:ur rue Uu! •linutte lu a•>urr hr:al by iiviue enviru«nunt__----- ^ ^ VP,IIt IIIL' faelli ijee (or rno:n hr;lh~rs ;ii anv'r r: hirh burn .a oil, or kt`rUSr•nc._ ^ ^ Safe cooling Lu•ilili~•; w'hicil Sao lu•uc«L• :nlr,inatc ruiliiug Lo earh room of ~ ~ unit appruprinte lur the clirt:ur ln;u>urr healthy living enviruuulem _ ___ ^ C t 1.It;lIT .ttin EI.Et'TIt 1C'ITY i J Ol1C w'II1d0\\' 111 Paco liYing au(1 Slt`e(Illlg rovm _________________..____________ ^ ^ ~ f One a•ifiug or wall typrlight fi~lurc in t!w bat hromn_______________________ ^ ^ r Une ceiling ur wall U'p~ light fi\turr. in Ihr kittdlen area_____________________ ^ ^ Two elerl riu nutters, on,~ n( which nmy be overhead light, in living area, iu i kitrheu nrra, :uul ir, ruch bedroom urr:t._--_-__-..-•_.•-------__--.-.-._ ^ . ^ ! Number of nlretrie outlets in: t Living arcs ------. iiedlnom area No. ? ------: } Kltr.•hen area _--'--. Itedropm nrra No. 3 ______• ` Iledtroom nrra No. 1___.__, lledroom m'es No. 4 ___._.. Ovrrhrad lights in. Living area ______. Ilcdroom area No. 2 ___.__: j Kitchen area _ __ Bedroom wren No. 3 ______. 1f Ilcdrann nrra \o. I _---.-. Iledroan area No. 4 ______. Item Is in spt`t•itied Remarks condition - 9TItUCTURE .IND ~IATERLIIS Ccflings, watts and doors tree hrom serious defects such ns severe bulging or leaning, large` ~ r holes, loose surface nlatcr:als, suvcro lnlckling or noliceablantovenlcnt under w:dking stress,missingpartsoruthca'srriottsdaningc_____________°_--___.-_-.__-__.__-__-•:-- ^ ~~~ Iioofstt•ueluru IirO1---------------•----------------------------------°-----------------. ^ Roo( weal.hPrtight..-___-._-__-__.___.._____...-___________________________________-.__ ^ is ExterGx wall st:vcturr, an<I-extrriur wall surface free from srdons defects such as leaning, bUCkling, sagging, anrks or holes, luosr. siding, or other serlousdanulgu..______----_-_-_ ^ Condition and rquipnu•ut of interior :uul ext.•rior slairwnys, 4x115, porches, w'alk\vays, etc., such us not to prrw•ut s d:ulgerof trippiul; or falling.___.--_-____-.__.__-_-__-__°_ ^ INTERIOR .tIR QU.t I.ITY Uult hre (turn daageruus !rvPls of air polhltion Gout cm•bon monoxide, srw•er gas, furl g; s, ( dust, and ulllrr hannGll pollui:urt5...._______________________________•__'°__.._______. ^ '~ Adegtlaleaircireulal.ioulhroughoul.unit.___•--._--•-____-___________________________ ^ ~~' At Joust ooe olicuublu window or other adequate exhaust venlllatlan of bntlu'oom area._- ^ j FEDERAL REGISTER, VOL. 40, NO. ib-THURSDAY; JANUARY 23, 1975 ' ' RUMS. AND R[GU1~'iIONS ltrm is Item is In prop(,( Romarks. pn`srut opcraliug ' condition RATER 8UP1`LY Unit srcvod by approved public or private snnilary Ratrr sttpply__.;. __.._ O ^ - ^~ Item is in si7rritir4 Remarks condition Unit ttsrabir anti capal?Ic of being niah;tainrd w•ilhont unnnU;ori:ra psr of othrr prix;tt.o prnprrtic..-_.._..--•----_..._.._._.-._._..-`----•'-----.-. .. ..-. .-, - --•• ----- .q Altenialo means Of rgrrss in casr of lily (such us tlft` 5lalr$Or IlYP'S lllrUlhil q'lil•IU1t".l')_--.. ^ 91TH ABU \F.In I(aORllo\)U -. S1tC A.1 cl llr{~Ill,n l'llno(1 frrr (1'nn7 Cr l1n11S a~i Tf`r.J` rll Tlf:•Il+:lr ilt~u C•l n'Ilti~ittc, +.:\l tl F.d nr mnnmadr, snali .4s danerrolt: \\';llks, sirpa, ht>i:tLilily..llala:::c. Iw~..r •Ir:un~7;r, srpliu - tank b.uk-ui,.:, 5rtcaCr. Lar.lr,I ur l:nrl<(i~l:'c; ;7hanrrtai atr 1,.,:ha;nn, s+r.o!:,• nr dnst: o\rpsaicc noise, vil,r:niun ur a~•hirul,k tr,i:Gc; exrl'.::Ivr :\fcumul.dlrnts of tr;4a11: rud••nt orvennirthtfrstation;ur(itclclranl:-...-• ...............:.....................:....•--- G 9A NITAitA• f(,S PIT{U8 U{ut is (rrc of vrru:ln And rwlcut p:Grt;itlun ....:............:....................•,•--,- ^ ,_~...-.._ ., - -_ Iteill IS itrtn is in prol,rr Remarks prescllt opi•raUng condition '1'hiscrnup',f+t•^:,:i+:q,pbr,ll~.`,u;icif~aitialn;••dr~linron;:^;tt~~~~s.. - . fu,;. d•~nn•'•! :.a h..n.:r.r; co::m•.~t•~d u7ih \chich tbrrr is s rr:ltral dining - Luihty to pr,cnlP nn•,la l,.r ih.•q•ruI•urt.+'.I :nitat`Trap,~r.ui+lr.;q,l~l•;r;atorer,;l:d•.huiugfacilil)•t0ctorc.prrp:ueP~d F'nr f,a,~l u1 ='tm!.,rP :n:q:n~•r.-.-. ......:-- ~----------••---------•---•-. ^ ^ Adrgl:Pt••.[.n tull~;:,ml-.~rcirr, ni crui rll divine fafitity for il.r c.tnii:vy dl c- h,s.d ofJn•,•1 r\'.4a.~a Pod n•fu>r• ntrludn,g f-:cliili(•s (vr tcnl(wrary sturago - whrn` m';,•,:.rry. i.c., g:7rb:7~.• ctn>•-----•---•--•-----------•----•--°--° ^ i7 LEA U•RAYF:U CANT ^ 1 hrn~hr a:rrrlh:d the dtcrtliu; trail sh:dl i,r in cnmpli.:nrr \Fith li CI7 Lra•I Itas•`d Paint Pr_ttl;ttions,?i CFR, ' 1';ul a., 1+: u.•d pur: t:.ult to tin: L~`a~1 It;ts~•d Y:unt l'n?.r,:ii:t¢ i'rrrrrttiuu Act, 82 U.S.V. hut, rind the d\vrliin$ unit h:~ b,~„u trraie~l in a<•:+unl:mrr \cith each IiL'17 r•vnia;irnts. - [] I(lhC prop•`fl l' K':4a CU:l al rll!'+pit prntr to la3~i, L hrrrh_~ c.~r: i., tic.t this I'anlily IlhOn 6rfllpallr{• \vlll rrM1VC Ilan uutjrr rryuirrd by' Ill; I7 Lrad-ISaicd 1!ault n•eulations :vt•1 pri~:a• ,un•s n•c:u~dinG rho h:v.orrts n( Iran-b:>,<rd p',li.:,t pni,nninc, thr srnildo:ns sod tmaunrntb( irad I•nicnaiu, :u:d thr pn'rauiious to bo [akrn a_ainst.lrad poi ~nun~ and that rrrurds +ilo\cin~ rrrript o[ such uutiCt by rho family n'ill bt: maintained for at (cast three yCa(i. ~ - . Qri•NEP.'9 (:EHTIFIG\TIOA ' i brn•hy rrili(y II,:U Ihr inn euingrrporl cormftlyrrpremnis thrcondition of the abncr•-irlrntifirrl d\\'cllinG unit. S[ thig m(inrt d;'. rlnsr: an>• driii•n•ni•i,•s. I hU[hrr fortify that tliry a ill ix• n•Inedirtl b7- Iho date sc6 form in the l:crlucst ~' Ior LcASC .1,ppn,v,71 for in>pfaiun by tltc issuing neCnfy. Dato of Insllrcllon _______ __________________ 47___- ' ~ - $f$natLLTC Ol OWI1Cr -• - DAVID i12. DEWILDE, Acting Assisfant Secretary for Holrsing Production a~zd Mortgage Credit-. HA Commissioner. [FR Doc.75-2103 Fled 1-22-75;8:45 a.m.] i~i1JJ RULES AND REGULA71ONS tgr Ilousino C~t:alitu Slrrdcvcis. Hous- ing u~cd in t12•,., ;>t•o,.^;;;tn:: h;tll tnect th^ Perfort7lancc F?a,gt:irent~,nts .<et forth in .this para,;raplt ~ (;) . In ac?c!tyinn, t?ic: housin,^, must meet the ^ Ai'cept;tbllj'.S C'11tC1'ia iset f01•ttt !n t?11.~ pa:;:~;1'ap[1 (it) ) except for such v,t:•iatio:~s as are Pro- poscd by the PII~ an.l a;)prot•cd tip: FIL'D. Local c•Iiluatic or 6;colo;~ica1 aruditiors or local codes ..^.rr e~:unplcs v:hich Wray jttstify such aariatieu .. (1) .Sanitart; Fa,~ilit>cs~-ti) Pcrjorm- ance Requirement. Tine dt~•elling unit Si1111 iI1C1l:dC its o~~:n sarit.tt~ facilities t<•Itich are in proper opcrati:;;^, Col:dition, can be used in pt•i•:acy, and are adequate for perso:tal c•learlitu•ss and the disposal of human tvastc. (ii1 elecrPf„bili!;/ Criterir, A flush toilet in a s~ ;+.trate, private room, a fi::ed b:t.Si It «•itll hot anti cold nlt;ning n~atcr, and a shote~•r o:• tu'.r ^:ith itot and cord. runtu^;; t~:u^r shall be present 7n the d:':cll(no ut:it, all. in prop^r operating condition. These facilities shall utilize an approved public or private clispos.^.1 system. (2) Food Preparatirrt and Refuse Di.r- posal-tit PerJornaattcc R ~luircmrrzt. The dn•ellin, unit shall contain suitable space and eclttiir:rent to :,tr?t•~,'Prel)arc, and serve foods in a santta:-~- nt:trulcr. There shall be ac?equate facilities and scr~aces for the s.~,::itary disposal. of food a•aste,<; and refu:?c, incltulin(~ f:tr•ihties for temporary storage where t:eccssary. (ii) Acceptability Critcrirt. A cooking sforc or ranl;e, 1 refri:;erator of appro- priate sire for the unit, a^.d a liiCchlI1 sink ttztlt ltot arcl cold rtuu:in~ water shall be present in nropcr opera tin„ con- dition tvit•hin the unit. The sink shall drain into .ut aPpro~: cd public or prit•atc system. Adequate space for the storage, preparation and sc; t•irtg of food shall he ' pro~~ded. Tl:erc shall be adequate faciIi- t1eS altd Sert'1CPS for the sanitary disposal of food wastes and refu: e, includin; facilities for temporary storage where necessary (c.g., garbage cars) . (3) Space ar:d Securitp-(i) Perlornt- aitcc Itequirentent. The dv;elling unit shall afford the family adequate space anti security. (ii) Acceptability Criteria. A living roottt, kitchen area, and bathroom shall be present; and the dwelling unit shall contain at least one sleeping room or living/sleeping room of appropriate size for each tern persons. Exterior doors and d:ituloccs accessible from outside the unit shall be lockable. Zi~7 _..-.._ (4> Therntai F,rzvironmcnt.-(i) Pcr- (OY Lead Rased Paint-ti) ~'erft;~t_ lorntartce Rcquircntent. The dn•ellin~ ante rcrluirent~•„t. tutu shall Have anti be callable of main- (A) The dtvcllin~„ unit shall be itt tainitt;F a thermal etivirontheat healthy compliance v:itlt MUD Lcarl I',a: ~:~i Pailtt for the human hotly. reGulatiotis, ~~1 CI'It Part :i5, ::,~t:~~l ptu•- (ii) Acceptability Critcr`ia. The dtveii- suant to the Lcad Based I'aiut Poisou- ing unit shall contain safe heating and/ ink; Prevention Ac. t, 4'' U.S.C. 13n1, anti or coolie;; facilities v;hich are in proper the Owner shall provide a certi!':cation operat.it:.r, condition acid can pro,~ide that the dwelling has bcetl tr~ntcc! i;t ae- aciegttate heat ancl!or cooliuh to each cordance v;ith such FIUD re:>>.:i:ttie,t:;. room in the dt~•ellinl; unit appropriate for (B) Lf ttte propert~• «•as c•or.:-tt ucteci file C11211atC to assure a healthy living prior to 100, t!te On•ner shall .:rn•ide environment. L'ncented room heaters certification that the Family upon occtt- which burn bas, oil or kerosene are un- panty will rec•ei:•e the notice requi:•ec? by acccirtablc. IiUD Lcad B std Paint rc~u?atiotis aticl (5) Illuutination and F,iectricit~.-ti) procedures re~arciing the hazards Of 1_earl PerJorrtzance Requirenzerzt. Each room based paint puisonitig, lire s; rtpto:;s and shall have adequate natural or artificial treatment of lead poisoning a:ici life pre- 111Um1Ilat10I1 to per'Inlt nOrltlal indoor ac- Cautions to be takctt a~oinst le^ci :roi:~o:t- ticities and to support the health and ing and a ccrlit~cation that recorc!s safety of occupants. St:.^,icient electrical spotting receipt of surli notit~e u~• eac•h sources shall be prot•ided to peratit use tenant will be maintained for at Ieast of essential electrical appliances while three years. assuring safety from fire. (ii) .4cceptability Criteria, Same :ts (ii) Acceptability Criteria. Living and Performance R.ec!uirement. sleeping rooms shall inc:hldC at least one t10i Accc~s-(ir Per;iorinrnce R^- window. A ceilin; or teall type light fix- quirement. Tile dwcllin_^, unit shall be tore shall be prcaent and wo:•kitig in the useable Ind capable of being ntain- bathroom and kitchen area. At least two twined tvitltottt unautlio:;zecl t:: e of ct.itcr electric outlets, one of tt•hich may be an private properties, and the buiidins shall overhead light, shall be present and oiler- provide an alternate means o: egress in able in the living area, Icitcllen area, and case of fire. each bedroom area, (ii) Acceptabi.'it~ Criteria. The dn•ell- (G) Strucf.ure a^d.7aterials-(i) Pcr- °~~~Ileingn lailltaibrdtl.Rr~bloetLIlii•~a,:,,~lc of ~orntartce Requirement. The dt;•ellin~ ~ Ulllt shall be structurally sourdso as not ~ "J ttse of other prit•ate prolrcrua;. ~~ to .pose any threat to the health attd ~\~ ~ ;building shall provide an ai.cr:...t!, safety of the occupants and so as to pro- .. ~ v moans of egress in case of f re c>uch as tect the occupants from. the envirort- ~~`• v~fire stairs or e~ress throe^11 t~i:u?ott~s,. meet. t~, (I1) Site and Ncinhba•Rood-!i) Pcr- lii) Acceptability Criteria, Ceiling~~,~ }ormarcr. Rcgttircrr.cra. The sit. and walls and floors shall not have any sei't- nci^hborhooci shall be reat~orabi;• f rec ous defects such as severe bolo ng or /^\~y: from distlt•bin?~ noises and rc•:~~rbrr;t- lcaning, large holes, loose surface mate- ~'~ V r lions anti other hazards to tl:e health, rials, severe buckling or neticeahle mare- ; ;~~(safety, and general trelfare of rite oc- ment uitdcr walking stress, missing parts `r ~ cupants. or other sc:•ious damage. The roof strt:c- `,N tii) Aceeptrebilitu Criteria. The site tore shall be firm and the roof shall be and neighborhood shall not be subicct to weathertight. The exterior ~t•all strut- err serious adverse environmental co::di- ture and exterior wall surface shall not `r • lions, natural or mat:madc, ~uclt as c:.w- have any serious defects such as serious ),; herons walla, steps, instability, P.ooci!ng, leaninct, buckling, sighing, cracks or ~~ Door drainage, septic tanl: back-ul)s, holes, loose sidinh, or other serious dam- sewage ltarards or mudslic;cs; abt,orut~l acre. The condition anti equipment of air pollution, sninke or dtt~t; exce~:;ivc interior and exterior staitlvays, halls, noise, vibration or vehicular traffic: ex- porches, walkways, etc.,, shall be such as cessive accumulations of t:•ash; c•ermin not to present a danker of tripping or or rodent infestation; or fire haza2•cl::. fallinh. Elevators shall be maintained in r12) Sanitary Condition-ii) Pcrlorrr- safe and operating condition. ante Requirement. Tire unit and its (7) Interior Air C~urlily-(i) PerJornt_ equipment shall be in sanitary conditiot:. ancr, Rr•quircmcnt. Tho dn•eliin; unit (ii) Aoccplabilit~ Cri(crirt. The unit shall be free of pollutants itt the air at and its equipntetit shall be free of ver- levels which threaten the health of the min and rodent infestation. occupants. (1~) Conrn'crrrttc Ilou.~•i,rg. The forcho- (ii) Acceptability Criteria. The dwell- ing standards shall apply cxa~pt for the ing unit shall be free from dan€;erous , requirement that, fooct prcp:tration and levels of air pollution from carbon mon_ serving facilities be il:cluded v:it.ltitt the pride, sewer gas, fuel gas, dust, and duelling unit. Ali units shall contain a other harmful air pollutants. Air cirrula- refrigerator of appropriate size. The c lion shall be adequate throuoitout the tral cltniltg facility (arid kitchen iac~ unit. Bathroom areas shall h,i,ve at least if any) shall contain suitable sli^ce , one opcuable window or other adequate ertuipmeut to store, prepare anti sort•e exhaust ventilation. food in a sanitary Illatllil'1', MCI there (8) Wuter Supp11/-(i) PerJornuutce shall be adequate facilities and scrvires Requirerrtcnt. The water supply shall be for the sanitary c'i; posal of fuo<i wastes free front contamination. -and refuse, including facilities fur te:u- (fi) Acceptability Criteria. The unit porary storage where necessary (e.g., gar- shall be served try au approved public bagecatts). or private sanitary water supply. ~• APPEl~I7i IX LEASE APPROVAL AND E.YECUTION OF I-IAP After a suitable unit has been located the-family end owner must submit the lease far I~tA approval. An approved extension of time may be applied for. Prior to approving the lease the I~tA must: 1. Inspect the unit for compliance with the Flousing Quality Standards. 2. A reasonable rent will 'oe established and the shopping incentive applied. i~nce the lease is signed the HRA will: 1. Make inspections of the units and reexamine-income status annually, biennually far elderly. 2. Authorize evictions. 3. Adjust either family contributions r~T allowances for utilities as l rec{uired by anriua.lly published HUD schedules. -The owner will: 1. i~iaintain the units and structure. 2. Provide all services agreed to in the lease. APPENDIX PAlR MAI2Y.ET RENTS Although fair market rents were discussed above,a un.ic~ue situation with existing Section 8 allows,.the HRA, without I~IJD approval, to approve contract rent 1Oo higher than. the FMR. Such an increase can be made if the following amenities are readily available: 1. Accessable location. 2. Quality. 3. Amenities, facilities and management and maintenance services of the dwelling are superior to other facilities in the IRA jurisdiction. Another increase of loo maybe granted by HIJD Assistant Secretary of Housing Production and ~~ortgage Credit. CERTIFICATE OF FAMILY PARTICIPATION When a family is found to be eligible the HRA will issue: 1. Certificate of family participation... 2. Certificate holders packet which will contain: a. Copy of the request for lease approval which must be • submitted by the family to the HRA. b. Copy. of lease determination c. .Booklet."Watch out for lead based paint" d. Housing Quality Standard check list. e. Information about equal. opportunity requirements f.. Copy of housing assistance contxact. g. Information concerning the gross `family income contribution. h. Hf2A's schedule of allowances for utilities and other services. i. Information on landlord tenant responsibilities, ways of locating suitable units. and relevant state and local laws. Families found ineligible must be notified and provided with .information on how to requestan informal .hearing. ... j _ %' ~ IVIf:'i'P.O1'O1.IT11N COUNCLI. ' ' Su[c 300 Ivlctro Square Building, .Skint Paul, Minnesota 55101 227-J421 • MEMOi~ftN]~tiM April 7, 1975. TO: Metro I-I)1~ Advisory. Committee _ FROM: Housing. Staff • SUBJECT: Section 8 Existing Program 1ldihinistration .Among .the L3 communities that. will participate in the Metro IiIU1 Section 8 Lxisting Ii~using Progra?n therc~sre several different approaches to the issue -of how program operations wily be c-inducted. Fume communities prefer to - r•r . OEhers prefer to utilize local -hav~..IYletro HP.e~ operate the ena.e. program. _ '- stiff hs~much as possible and others- have. indicated that joint Metro/local program ~porations would bc':,desi~l~l~. ':~'Vhen resolrations of local particip- . atop were boing disc~issed it ~•aas agreed that operation of the program was a flexible .issue to be :negotiated at a later date . T~,<~ extent of Metro/)oca)~ , . program oporatiori will bo decided at the time each ~inlllunity's .Program AgreeTner~t is drawn .up, and it is hoped that local cn~,ces as to t:he maiZnc=r of program 4d~iiinistration may bs able to be accr~rmo=:ated in this program . The primary work elements of the Section 8 Existing i_pgram, to the best of our current l:novrledge, are listed below, The v~ork e_enierts. are grouped according to which participant could be expected to tri'form the tasks most efficiently . In most cases , items listed under "~etr.~ Council" must be per- formed by Metro Council as the contracting agency ~~~th HUD. - - I. Metro-Council - ('} ...~ " 1.~ ~ ~C~ taut c ~ i to ~) «~sta~~rc' ~+~v,~~ ~ cc~. 1 ~ti~ . ~.~ Affirmative Mar):eting 1lctivities ~ ~~~ .4 (6~w•ct• ~reparati:on of Tenant Packet ~ ~,Ap.~til~n-.L~, ' ~-Preparation and Signing of Housing Assistance-'aymerits Contracts with Owners - Freparation of Periodic Reports to HUD, as reG:.ired Maintenance of Financial Records as required iy HUD - . .Issuance of Monthly Rent P~iymcnts to Owners Financial Msnzgement and Rc;UUi~itions to HUi~ ~ for Funds .~.Eoordination, general administration • r ~• . ' - * ~ .