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03-24-80 agenda.s' / v CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 118 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Approval of Final Plans and Specifications, Authorization to Advertise for Bids, Adams Hill Park Improvements On January 14, 1980, the city council approved preliminary plans and authorized the preparation of final plans and specifications for a major park redevelopment project at Adams Hill Park. These final plans and specifications have now been completed, and will be presented formally to the city council for their review at the March ? 24, 1980 city council meeting. The final plans are essentially the ~o~ , s~.~e as the preliminary plans reviewed by the city council earlier ~ ~ this year. >. The Community Services Director and the landscape architect will be present at the March 24, 1980 meetinq to describe the f-final plans and `to answer any questions council members may have. The Park and Recreation Advisory Commission has also reviewed and approved the final plans and specifications for the Adams Hill Park improvement project. Examples of the final plans and specifications are attached for your review. It is recommended that the city council take the following actions: 1. Approve the final plans and specifications for the Adams Hill Park improvement project. 2. Authorize the city staff to advertise for bids on said improvements as required by law. 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II ~~ ~ ~' ~i i `~~ Y1 J i +i ~ ~ '~ -• ~ ~~ • 3 ~ ~ ~~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 117 Agenda-March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: ~~ ~~~¢ ~' Subject: Award of~Contract - Tree Planting ~~~°Gos On March 18, 1980, bids were o pened for tree plant_inct. The ~~ ~ adopted 1980 Capital Improvement Pr ogram includes af$45,OOO~appro- ~~' ~~ priation for this tree planting for estry program. the spe~ifica- ~,_~ tions called for 450 trees to be pu rchased, and outlined four diff- v erent purchase alternatives. The f irst method, referred to as base bid, called for the contractor to furnish and plant shade trees of a specified variety, 2" to 2 1/2" in diameter. The second method, Alternate No. 1, called for the furnishing and planting of shade trees of a specified variety, 2" to 2 1/2" in diameter, and included a one-year guarantee. The third method, Alternate No. 2, called for the contractor to furnish the specified trees, with a one-year guarantee, which would be picked up and planted by the city. The fourth method, Alternate No. 3, calls for the contracto t ,~~ to furnish the stock which would be picked up by the city, withou any guarantee. The specifications also required that the city have access to the trees for inspection before they are balled and bur- laped. al concerns related to the bid ecommended low bidder did not meet specifications, it is the city council award the contract for tree q~ esota Valley Wholesale, Inc. Because the staff ~ nspect the stock prior to planting, and because of~,~ v,-,A,-; Pnr-P anti PXT~PYt' l SP i n tree planting , it at the city council select Alternate No. 3, which trees to be planted by city personnel. This is the same planting method which has been used in the city's 1978 and 1979 forestation programs, except that we have previously purchased stock the plant ing success process ratio. o Because the with a guarantee. Because o t e ..fig succe is felt that the guarantee is not necessary. Council Letter No. 117 -2- March 24, 1980 The contract award to Minnesota Valley Wholesale, Inc. for Alternate No. 3, provides 450 specified trees in the total amount of $36,337.50. Respectfully submitted, } r1 ~~~Karl~Nollenber~~r City Manager KN/ ej a cc: Community Services Director CITY OF RICHFIELD Bid Opening March 18, 1980 Boulevard Tree Planting Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Acting City Clerk, Sylvia Bergh, who announced that the pur- pose of the meeting was to receive, open and read aloud, sealed bids for Boulevard Tree Planting as advertised in the official newspaper on March 3, and 12, 1980. Present: Don Fondrick, Community Services Director Dennis Kraft, Community Development Director Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read aloud: BIDDER AND ~ \ ~~ BID SECURITY BASE BID ALT. ~kl ALT. ~k2 ALT. ~3 ____ ~~1 Jim's Tree Service D B.B. 5% $53,775 $57,825 $38,925 $32,737.50 Minnesota Valley Wholesale B.B. 5% $58,387.50 $63,337.50 $41,737.50 $36,337.50 The above bids will be tabulated and considered at the regular city council meeting of March 24, 1980. Sylvia K. Bergh Acting City Clerk ~0 n . ~ o n M ~o M M/ ~O CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 116 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Subject: Award of Contract for Three Turf Trucksters On March 18, 1980, bids were opened for turf trucksters for the golf course. A copy of the bid minutes and tabulations is attached for council review. The truckster, of operations at th will be used for a number various attachments, it can grading and transporting The bid submitted by Minnesota Toro, Inc. does not meet spec if ication in that the unit bid does not have four wheels, does not have the capability to operate and properly supply attach- ments, and has less than the required horsepower. On the basis of safety, flexibility, maneuverability and all around operation, the alternate unit bid by Minnesota Toro, Inc. is not acceptable. Therefore, it is recommended that the city council award the low bid meeting specifications, to Cushman bIotor Company, Inc. for three turf trucksters at a unit cost of $4,408, for a total contract award of $13,224. Respectfully submitted, I~.,,,,~._ ~ Karl Nollenberger CiL-y Manager KN/ej a cc: Community Services Director municipal golf course. CITY OF RICHFIELD Bid Opening March 18, 1980 Two or Three Turf Trucksters for the Golf Course Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Acting City Clerk, Sylvia Bergh, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for Two or Three Turf Trucksters for the Golf Course, as advertised in the official newspaper on r, rch 5, and 12, 1980. Present: Don Fondrick, Community Services Director Dennis Kraft, Co;nnunity Development Director Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read aloud: BIDDER AND BID SECURITY SINGLE UNIT TOTAL BID Minnesota Toro, Inc. B.B. 5% $3,895 Cushman Motor Co., Inc. Certified Check $850 $4,408 $13,224 The above bids will be tabulated and considered at the regular city council meeting of March 24, 1980. Sylvia K. Bergh Acting City Clerk . A ~~ 5 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 115 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield. Council Members: There are seven well pumps in the City of Richfield. Two are located in Nicollet Park, four in Legion Lake Park, and one on Portland Avenue in front of the water plant. Well pump No. 3 is in the vicinity of 62nd and Portland, behind the water plant in the Legion Lake area. The water division, in sequence, has each of the pumps removed, repaired as needed, and replaced. The 1980 water division budget provides for such repairs to be completed for well pump No. 3. The low total quotation was submitted by E. H. Renner and Sons, Inc. The bid provides for a lump sum cost of $1,400, which includes labor, equipment and materials to remove and replace the pump. When the existing pump is removed, if it is determined that a new pump is required, the contract sum will be $7,500. If other work is required, the bid included quotations for material, supplies, equipment and labor, to a maximum of $12,719.50. The low bidder has agreed to complete the necessary work in approximately 30 calendar days. It is recommended that the city council approve the bid min- utes and tabulations, and award the contract for removing, repair- ing and replacing well pump No. 3 to E. H. Renner and Sons, Inc. The contract amount will not exceed $12,719.50. Based on our assumption of the condition of the pump, we anticipate that the actual project cost will be ~8,90O.~The 1980 water division oper- ating budget appropriates $10,0f70~"for this pump repair. Re ectfully submitted, 1 L V .J.. L. ~ ~~ ~~ arm ~o~l ~nber ;_ r City Manager Community Services Director Subject: Award of Contract, Well Pump Repairs CITY OF RICHFIELD Bid Opening March 14, 1980 REMOVING, REPAIRING AND REPLACING WELL PUMP #3 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative staff was called by Joyce Wilde, Assistant City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for the Removing, Repairing, and Replacing Well Pump #3 as advertised in the official newspaper on March 5 and 12, 1980. Present: Joyce L. Wilde, Asst. City Manager Dennis Kraft, Planning Director Marshall Raaen, Technical Operations Supt Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read aloud: BIDDER AND PUMP BID SECURITY LABOR, EQUIPMENT, ETC. REPLACEMEPdT P~1AXIMUM BID McCarthy Well Co. B.B. 5% $4,850.00 $16,000.00 $28,780.00 Layne Minnesota Co. B.6. 5% $1,390.00 $11,475.00 $18,928.00 Bergerson-Caswell, Inc. B.B. 5% $1,620.00 $12,187.81 $25,064.86 E. H. Renner Sons B.B. 5% -•- $1,400.00 $ 7,500.00 $12,719.50 Key Well Drillers B.B. 5% $2,150.00 $14,650.00 $23,871.00 The Assistant City Manager announced that the bids would be tabulated and considered at the council meeting of March 24, 1980. Sylvia K. Bergh Acting City Clerk CITY OF RICHFIELD, MINNESOTA Off ice of City Manager Council Letter No. 114 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Subject: Tabulation of Bids, Minutes, and Award of Contract, Lime Sludge Removal On March 14, 1980, bids were opened for the following work: excavation, removal and disposal of approximately 9,000 cubic yards of lime sludge~rom the water treatment plant. The bid min- utes and tabulations are attached for council review. several weeks ago. Only one bid was received in the amount of $1C7 and that bid was rejected by the council in February because it was significantly higher than the budget of $65,000. The lime sludge excavation, removal and disposal project was readvertised, and the readvertisement brought several bidders, with the apparent low bidder being substantially lower than the next bidders. Since the bid opening, a meeting has been held with the apparent low bidder and the city staff. The low bid is an apparently responsible bidder, being a self-employed farmer who intends to transport the lime sludge to his Wisconsin farm and use it for agriculural pur- poses. It is recommended that the city council approve the bid inutes and tabulations, award the contract for exavation, removal nd disposal of approximately 9,000 cubic yards of lime sludge to tanley E. Pond, Jr. at a unit price of $5.90 per cubic yard, for Respectfully submitted, Karl Nollenberger City Manager KN/ej a cc: Community Services Director t CITY OF RICHFIELD Bid Opening March 14, 1980 Lime Sludge Removal Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Joyce L. Wilde, Assistant City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for Lime S1ude Removal as advertised in the official newspaper on March 5, and 12, 1980. Present: Joyce L. Wilde, Assistant City Manager Dennis Kraft, Planning Director Marshall Raaen, Technical Services Superviso Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read .aloud: BIDDER AND BID SECURITY TOTAL BID G + T TRUCKING CO, B,B, 5% $145,530 Park Construction Co. B.B. 5% $140,400 Wangerin, Inc. B, B, 5% $143,820 Stanley Pond $3,000 check security $ 53,100 A-1 Excavating, Inc. Ba~'. 5% $101, 700 The Assistant City Manager announced that the bids will be tabulated and considered at the council meeting of March 24, 1980. Sylvia K. Bergh Acting City Clerk t a CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 113 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Purchases in Excess of $1,000 Chapter Six, Section 6.05, of the city charter stipulates that the city council must approve purchases of merchandise, mat- erials, equipment or construction when the amount exceeds $1,000. There are eight such items on the March 24, 1980 city council agenda. Swimming Pool Improvements The adopted 1980 Capital Improvement budget includes a $5,000 item for the municipal outdoor swimming pool. This is the first phase of a two-year improvement project at the bathhouse. One of the most immediate improvements needed is new controls for pH and chlorine control. Since the pool opened in the early 60's, four one-ton cylinders of chlorine were used annually. One-tong' cylin- ders are no longer available__~n a_~Iennepin County bid, and it may be necessary to convert toc''150 poun cylinders, which will require a new manifold system to ho~five of these cylinders in a series. Even if we are capable of continuing with the one-ton cylinders, the existing original controller is old, worn out, and unsafe and demands continuous maintenance to keep operating. Two quotations have been received for the new controller. It is recommended that the city council approve City Project No. 755 in the amount of $5,000, and approve the purchase of a new Aquarius ChemMatic Model ##CM4 Automatic Chlorine and pH controller _from Feed-Rite Controls, Inc. in the amount of $2,510. Golf Course Items As the golf course project continues, we need several addition- al items for maintenance and operation of the course. At the present time, quotations have been received for the following items: 1. Security System 2. Tee mowers 3. Sand trap rake 4. Greensprayer 5. Miscellaneous Equipment for Tees and Greens 3 ,~ Council Letter No. 113 -2- 6. Air Compressor with Tank 7. Machinery Grinders March 24, 1980 Security System - There are two buildings at the golf course; a clubhouse and a maintenance building. A security system for each building would provide for detection of intruders or fire and - transmission of proper notification to the police monitor module located in the public safety section of city hall. Three vendors have submitted quotations, which have been reviewed by public safety personnel. It is recommended that the .city council approve the purchase of a security system for both the clubhouse and maintenance build- ing of the golf course, including one year maintenance, from the firm submitting the low quotation, Metro Alarm, Inc., in the amount of $1,980. Tee Mowers - Four turf mowers are necessary for a golf course, each with a different purpose. The city has already purchased a fairway mower, an agreement has been reached with Toro to use the golf course as an experimental site for a rough mower, formal bids have been received for greens mowers and quotations have been solicited for tee mowers. With the size of the Richfield course, it is important to have two tee mowers. Two firms submitted quotations for triplex tee mowers of hydro-static design. This design is a hydraulic system incorporating traction independently of the reel operations, with both having a controlled hydraulic operation. The mower units have a 14 HP Kohler air cooled engine, a 12-volt ignition system, and front and rear pneumatic tires. ., It is recommended that the city council approve the purchase of two tee mowers at a cost of $3,990 each, based on the low quot- tation submitted by R.L. Gould and Company, for a total cost of $7,980. Sand Tra Rake - This vehicle is also of a hydro-static design. Forward, reverse and braking actions are all hydraulic and peformed by one foot control which enables sand trap raking and cultivating flexibility as required. A greens Spiker attachment is required to mechanically spike the putting surface to alleviate surface compactions. Three quotations have been received for this equip- r~lent. The quotation from R. L. Gould did not meet specifications in that there is no spilcer attachment, the unit has manual rather than automatic control, the unit is only two wheel drive which re- duces traction, efficiency and is less safe, and does not have the hdrostatic drive which would increase the maneuverability and life span of the unit. The quotation received from Kromer Company also did not meet specifications, for many of the same reasons. Therefore, it is recommended that the city council approve th purchase of one power sand trap rake from Minnesota Toro, i_, the amount of $4,525. e• Council Letter No. 113 -3- March 24, 1980 Greensprayer - A sprayer is attached to a skid or platform which is incorporated into a utility golf course vehicle. The spraying of putting greens with fertilizers, fungicides and other chemicals is accomplished by this low pressure, high voluem sprayer. The sprayer has a fiberglass tank with built-in sight level gauges, has an independent power supply for operation, has a high volume centrifugal pump and a fifteen foot spraying boom. Of the two quotations submitted, the R. L. Gould quotation did not meet speci- fications in that the pump would not supply the required volume, there are no sight gauges, and the tank is of steel, which is heavier than the specified fiberglass. ove the Miscellaneous Equipment for Tees and Greens mentis needed to set up the game of golf on the greens areas. The equipment includes it spike cleaners, tee markers, cups, rakes, br By requesting quotations on all these items discounts can be realized. Three quotations - A variety of equip- the tee locations and ems such as ball washe ushes, and so forth. as a group, quantity were received. It is recommended that the city council approve a purchase of miscellaneous equipment for tees and greens from R. L. Gould and Company, in the amount of $2,889. Air Compressor with Tank - This unit is used to inflate tires, clean parts and equipment in the maintenance of same, and serve in other similar functions. It would be located in the heated area of the maintenance building, and used on a daily basis to service golf course equipment. Two quotations were received. It is recommended that the city council approve the purchase of one air compressor with tank from Reeds Sales and Service in the amount of $1,350.97. Machinery Grinders - Three grinding machines are necessary to main- tain and renovate various units of golf course equipment. A reel grinder allows for precise sharpening of reel type mowers with a one-man, quick and simple operation. A bed knife grinder works with another element of the equipment. The lapping machine takes the newly sharpened and ground reel and bed knife and develops a parallel cutting relationship. Three quotations were received for these grinders. It is recommended that the city council approve the purchase of a reel grinder, a bed knife grinder and a lapping machine from Respectfully submitted, ~~ ~l~s~.,~.~ ~"` Karl Nollenberger City Manager KN/eja cc: Community Services Director CITY OF RICHFIELD, MINNESOTA Off ice of City Manager Council Letter No. 112 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: cil review. The golf course operation has need for four different types of mowers. This particular bid was for mowing machinery to main- tain greens. The mowers are a hydraulic pump driven reel operation, with cutting units especially designed for maintenance of golf greens. Three units of greens mowers are required for the Richfield golf course facility. The tractor type mower is to be used in gen- eral maintenance operations. The unit has a 71 1/4" width-of-cut three blade, front mounted rotary. Funds for tYfe greensmowers are in the golf course project budget and funds for the tractor mower are in the park maintenance operating budget. The lowest bid for these units was submitted by Minnesota Toro, Inc. It is recommended that the city council award a contract to Minnesota Toro, Inc. for purchase of three triplex greensmowers in the amount of $16,220, and for one tractor with rotary type turf mower, in the amount of $6,795, making the total contract award equal to $23,015. Respectfully submitted, ~ ~~ Karl Nollenberger City Manager KN/eja cc: Community Services Director Subject: Tabulation of Bids, Minutes, and Award of Contract for Golf Course Mowers CITY OF RICHFIELD Bid Opening March 18, 1980 Three Greensmowers and One Tractor with Turf Mower Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Acting City Clerk, Sylvia Bergh, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for Three Greensmowers and One Tractor with Turf Mower, as advertised in the official newspaper on March 5, and 12, 1980. Present: Don Fondrick, Community Services Director Dennis Kraft, Community Development Director Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read aloud: BIDDER AND BID SECURITY BID FOR MO~lERS BID FOR TRACTOR I~dinnesota Toro Inc. B.B. 5% R. L. Gould & Co. B.B. 5% $16,220 $17,970 $6, 795 $6,950 The above bids will be tabulated and considered at the regular city council meeting of March 24, 1980. Sylvia K. Bergh Acting City Clerk ~y CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 111 Agenda MarcPi 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Appointments to the Advisory Board of Health At the February 11, 1980 city council meeting, the council made several appointments to the Advisory Board of Health. At that time, the council also directed the staff to seek additional applicants for consideration of appointment to this advisory body. State law requires that the Advisory Board of Health be comprised of at least nine persons, at least three of whom repre- sent health professionals, and three of whom are health consumers, with the remaining persons being either providers or consumers. There are currently three members serving on our Advisory Board of Health whose terms of appointment expired in January of this year. Two of these individuals have indicated an interest in being reappointed for an additional one-vear berm. The two members who wish to be reappointed are Ms. Helen Yates, 6737 First Avenue, and Ms. Mildred Stake, 7020 Park Avenue. Ms. Yates represents a health provider on the board. Ms. Stake represents a consumer on the board. The third member, Ms. Mary Stern, does not wish to be considered for reappointment. It is the recommendation of the public safety director, in which I concur, that the city council consider the reappointment of these two individuals to an additional two year term of office on the Advisory Board of Health. If these reappointments are made, there will be one remaining vacancy on this board. We will continue to seek applicants for council consideration in filling this final position. Respectf)ucllyrr submitted, ~MQ I ~1 ~r~,N~-/~ Karl Nollenberger City Manager KN/ej a cc: Public Safety Director L~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 110 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Appointments to Housing and Redevelopment Authority Mayor Priebe has requested that an March 24, 1980 city council agenda for three appointments to the Housing and The 1974 city council resolution which vides that appointments to the HRA are and confirmed by the City Council. item be scheduled on the purposes of confirming Redevelopment Authority. established the HRA pro- to be made by the Mayor, Respectfully submitted, I-~.,,Q_ ~I~,S~ Karl Nollenberger City Manager KN/jf cc: Community Development Director CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 109 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: L/H/N have requested that the HRA purchase their properties. Mr. Vernon Blanck, the owner-occupant of 709 Graham Avenue is inter- ested in selling his home which is within the Lyndale Avenue com- mercial rehabilitation area. Mr. Jim Stanton, owner of a vacant office building at 738 West 66th Street, is also offering his property to the HRA. This property is located within the "Godfather Block". Because the HRA does not have sufficient funds available for acquisitions in these areas, it will be necessary to borrow the money. This is a procedure which has been used in the past. The HRA and the city may execute a loan agreement authorizing the HRA to borrow funds from the city's Permanent Improvement Revolving Fund (PIR). The repayment will occur when a developer has been selected for the area in which the property is located. ~rne estimated amount of the loans will be $153,000. The loan for 709 Graham would include the purchase price, estimated at $52,000, plus relocation benefits which may equal up to $16,000. For 738 West 66th Street, the loan amount would approximate $85,000. The proposed loan agreement provides that the loans would be paid back to the city by the HRA, with interest, by the end of three years. The interest would be five percent (5%) per annum, or $7,650 total per year. ($3,400 for 709 Graham and $4,25-0 for 738 West 66th Street). It is recommended that the City Council adopt the attached resolutions, authorizing execution of loan agreements with the HRA for acquisition of these two properties. Respectfully submitted, 1 Karl Nollenberger City Manager KN/jf cc: Community Development Director Housing and Redevelopment Director Subject: Approval of Loan Agreement with Richfield HRA 709 Graham Avenue LOAN AGREEMENT THIS AGREEMENT, entered into as of this day of , 1980, by and between the Housing and Redevelopment Authority of Richfield, Minnesota, a body public and corporate (hereinafter the "HRA"), and the City of Richfield, a municipal corporation organized and existing under the laws of the State of Minnesota (hereinafter the "City"). "- WITNESSETH: WHEREAS, the HRA desires to borrow money for the purpose of purchasing certain real property pursuant to and in furtherance of the L/H/N Redevelopment Project heretofore adopted by the City and the HRA, said real property being described as follows: Lot 3, Block 3, Fairwood Shores, Hennepin County, Minnesota, (.709 Graham Avenue), and WHEREAS, the purchase of said real property is necessary to accomplish the purposes of said L/H/N Project, and WHEREAS, the City desires to lend money so that said purchase may be accomplished, and WHEREAS, the HRA is authorized by Minnesota Statutes, Section 462.445 to purchase real property and to borrow money from the City therefore, and WHEREAS, the City is authorized by Minnesota Statutes, Section 462.581 to make loans to the HRA in aid of projects. NOW, THEREFORE, for and in consideration of the mutual tenets and agreements herein set forth, the HRA and the City do hereby agree as follows: I. The City agrees to advance to the HRA money in an amount to - be determined by the HRA at such time as a decision has been made by the HRA to purchase such property, said amount to be equal to the purchase price of said property, plus any relocation benefits payable, and II. The HRA agrees to repay the sum so advanced, plus interest, as follows: - A. Interest shall accrue on unpaid principal at the rate of 5.00% per annum from the date of advance- ment until repaid. B. Payments shall be applied first to reduce interest accrued at the date of payment, and the remainder, if any, sahll reduce the principal balance. C. The HRA may make payment or payments in any amount and at any time, provided that the entire unpaid principal together with accrued interest shall be repaid no later than three years from the date of advancement of funds to the HRA. III. This agreement shall be void and of no effect if advancement of funds by the City as provided herein is not made before December 31, 1980. HOUSING AND REDEVELOPn4ENT AUTHORITY By Dated: Dated: Its Chairman By Its Executive Director CITY OF RICHFIELD By Its Mayor By Its City Manager 738 I^7est 66th Street LOAN AGREEMENT THIS AGREEMENT, entered into as of this day of , 1980, by and between the Housing and Redevelopment Authority of Richfield, Minnesota, a body public and corporate (hereinafter the "HRA"), and the City of Richfield, a municipal corporation organized and existing under the laws of the State of Minnesota (hereinafter the "City"). WITNESSETH: WHEREAS, the HRA desires to borrow money-for the purpose of purchasing certain real property pursuant to and in furtherance of the L/H/N Redevelopment Project heretofore adopted by the City and the HRA, said real property being described as follows: That part of Lot 1, Section 27, Tract 28 Range 42: Beginning Southwest corner of Government Lot l; thence East along the South line of said Government Lot 1 a distance of 64.8 feet; thence North parallel with the West line of said Government Lot 1 and its extension North, to the Southerly line of Registered Land Survey No. 1318, files of the Registrar of Titles, County of Hennepin; thence Southwesterly along the Southerly line of said Registered Land Survey No. 1318 to the West line of said Government Lot l; thence South along said West line to the point of beginning. (738 West 66th Street), and WHEREAS, the purchase of said real property is necessary to accomplish the purposes of said L/H/DI Project, and WHEREAS, the City desires to lend money so that said purchase may be accomplished, and WHEREAS, the HRA is authorized by Minnesota Statutes, Section 462.445 to purchase real property and to borrow money from the City therefore, and WHEREAS, the City is authorized by Minnesota Statutes, Section 462.581 to make loans to the HRA in aid of projects. NOW, THEREFORE, for and in consideration of the mutual tenets and agreements herein set forth, the HRA and the City do-hereby agree as follows: I. The City agrees to advance to the HRA money in an amount to be determined by the HRA at such time as a decision has been made by the HRA to purchase such property, said amount to be equal to the purchase price of said property, plus any relocation benefits payable, and II. The HRA agrees to repay the sum so advanced, plus interest, as follows: A. Interest shall accrue on unpaid principal at the rate of 5.00 % per annum from the date of advancement until repaid. B. Payments shall be applied first to reduce interest accrued at the date of payment, and the remainder, if any, shall reduce the principal balance.. C. The HRA may make payment or payments in any amount and at any time, provided that the entire unpaid principal together with accrued interest shall be repaid no later than three years from the date of advancement of funds to the HRA. III. This agreement shall be void and of no effect if advancement of funds by the City as provided herein is not made before December 31, 1980. HOUSING AND REDEVELOPMENT AUTHORITY By Its- Chairman Dated: B Y Its Executive Director CITY OF RICHk'IELD By Dated: Its Mayor By _ _ Its City Manager RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT TO LOAN MONEY TO THE RICHFIELD HOUSING AND REDEVELOPMENT AUTHORITY AND PROVIDING FOR THE PERFORMANCE THEREOF BY ADVANCEMENT FROM THE PERMANENT IMPROVEMENT REVOLVING FUND WHEREAS, the HRA desires to borrow money for the purpose of purchasing certain real property pursuant to and in furtherance of the L/H/N Redevelopment Project heretofore adopted by the City and the HRA, said real property being described as follows: Lot 3, Block 3, Fairwood Shores, Hennepin County, Minnesota, (709 Graham Avenue), and WHEREAS, the purchase of said real property is necessary to accomplish the purposes of said L/H/N Project, and WHEREAS, the HRA is authorized by Minnesota Statutes, Section 462.445, to purchase real property and to borrow money from the City therefore, and , WHEREAS, the City is authorized by Minnesota Statutes, Section 462.581, to make loans to the HRA in aid of projects. NOW, THEREOFRE BE IT RESOLVED BY THE CITY OF RICHFIELD: 1. That the Mayor and City Manager be, and hereby are, authorized to execute, as agents to the City of Richfield, an agreement with the Richfield Housing and Redevelopment Authority, entitled "Loan Agreement", a copy of which is hereby given Clerk's File No. HRA- and is ordered placed on file. 2. That the City Clerk be, and hereby is directed to advance monies to the Richfield Housing and Redevelopment Authority in such amount and at such time as is provided in the above agreement, said monies to be taken from the Permanent Improvement Revolving Fund and to return to said fund all payment made by the Housing and Redevelopment Authority pursuant to said agreement. Passed by the City Council of the City of Richfield this 24th day of March, 1980. Donald J. Priebe P~ayor ATTEST: Sylvia K. Bergh Acting City C erk RESOLUTION NO, RESOLUTION AUTHORIZLNG THE EXECUTLON OF AN AGREEMENT TO LOAN MONEY TO THE RICHFIELD HOUSING AND REDEVELOPMENT AUTHORITY AND PROVIDING FOR THE PERFORMANCE THEREOF BY -- ADVANCEMENT FROM THE PERMANENT IMPROVEMENT REVOLVIPIG FUND WHEREAS, the HRA desires to borrow money for the purpose of purchasing certain real property pursuant to and in furtherance of the L/H/N Redevelopment Project heretofore adopted by the City and the HRA, said real property being described as follows: That part of Lot 1, Section 27, Tract 28, Range 24: Beginning Southwest cornea' of Government Lot 1.; thence East along the South line of said Government Lot 1 a distance of 64.8 feet; thence North parallel with the West line of said Government Lot 1 and its extension North,, to the Southerly line of Registered Land Survey No. 1318, files of the Registrar of Titles, County of Hennepin; thence Southwesterly along the Southerly line of said Registeres Land Survey No. 1318 to the West line of said Government Lot l; thence South along said West line to the point of beginning (738 West 66th Street), and G~'HEREAS, the purchase of said real property is necessary to accomplish the purposes of said L/H/N Project, and _. WHEREAS, the HRA is authorized by Minnesota Statutes, Section 462.445, to purchase real property and to borrow money from the City thereofre, and WHEREAS, the City is authorized by Minnesota Statutes, Section 462.581, to make loans to the HRA in aid of projects. NOW, THEREFORE BE IT RESOLVED BY THE CITY OF RICHFIELD: 1. That the Mayor and City Manager be, and hereby are, authorized to execute, as agents to the City of Richfield, and agreement with the Richfield Housing and Redevelopment Authority, entitled "Loan Agreement", a copy of which is hereby given Clerk's File No. HRA- and is ordered placed on file. 2. That the City Clerk be, and hereby is directed to advance monies to the Richfield Housing and Redevelopment Authority in such amount and at such time as is provided in the above agreement, said monies to be taken from the Permanent Improvement Revolving Fund and to return to said fund all payments made by the Housing and Redevelopment Authority pursuant to said agreement. Passed by the City Council of the City of Richfield this 24th day of March, 1980. Donald J. Priebe r~~ayor ATTEST: Sylvia K. Bergh Acting City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 108 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Authorization to Develop Specifications and Solicit Bids, Fire Pumper Replacement In 1975, the city purchased a "mini-pumper" to be used in the fire division. For the past five years, this vehicle has been used as the primary fire response unit from station number two. The mini-pumper also serves as the primary medical rescue unit on the west side of the city. When this fire vehicle was acquired in 1975, it was placed on a five-year amortization schedule so that we would have an opportunity to experiment with this rather new concept in fire fighting equipment. The basic concept envisioned a relatively low cost, all purpose fire fighting unit that could be easily manned by two firefighters. We have generallY~ been very satisfied with the mini-pumper concept. The major problem we have experienced re- lates to the fact that our particular truck is built on a chassis which we have found to be too light for the amount of equipment carried on the truck. The chassis size of this particular vehicle has also not provided the stability we feel is necessary for Minnesota winters, although it has generally worked quite well as a rescue vehicle and as a limited response firefighting unit. The fire division staff has been examining options for the replacement of the mini-pumper unit, which is now fully amoritized. When we originally purchased this truck it sold for approximately $19,000, compared to an approximate cost of $65,000 for ~ full size fire-pumper. The replacement cost of a similar vehicle today, built on a larger chassis, has risen to approximately $40,000, compared to an approximate cost of $105,000 for a full-size pumper. During this same period of time, the full-size pumpers have be- come available with standards options of automatic transmission and power steering, making the full-size pumpers as easy to operate with a two-mar, crew as the mini-pumper. A full size pumper has a normal life expectancy under our oper- ational system of 25 years. A new mini-pumper, designed to meet our specifications based upon our experience with the experimental model, would normally have a life expectancy of 10 years. The annualized cost of a mini-pumper is $4,000 ($40,000 divided by 10 years) compared to the annualized cost of a full-size pumper of $4,200 ($105,000 divided by 25 years). When the time value of Council Letter No. 108 -2- March 24, 1980 money is taken into consideration, the full size pumper actually may be less expensive. The cost of escalation on the mini-pumper bought, at 10 year increments, is probably more than the income derived from investing the differential on cost between the two units. With these considerations in mind, it is the opinion of the public safety director that the cost benefit to the city _and the flexibility of a full size pumper, is substantially greater than that of a mini-pumper, especially since the full-size pumper can be designed to meet all of our fire and medical,/rescue needs, compared to the limited capabilities of the mini-pumper. This is especially important in light of the larger buildings which are becoming part of the Richfield landscape. Funds for this purchase will be available from the accrued amortization of the mini-pumper, and the fire vehicle reserve fund. There is over $103,000 available at the present time in the fund. The annual appropriation from the Special Revenue Fund is $40,000. By the delivery time of the larger pumper in 1981, over $143,000 will be available. Therefore, it is the recommendation of the public safety director, in which I concur, that the city council authorize the preparation of specifications and the advertisement for bids for a full-size pumper to replace the current mini-pumper. .Based upon the current delivery schedule of fire vehicles, there is approxi- mately a one-year delay between placing of an order and the de- livery of a full-size pumping engine, so we would not receive this vehicle until early 1981. Respectfully submitted, Karl Nollenberger City Manager KN/eja cc: Public Safety Director // CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 107 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Authorization to Enter Into Contract for Engineering Services Last week the city received correspondence from the Metropol- itan Council indicating that the deadline for submissicn of mat- erials for Federal Aid to Urban System {FAU) funding is April 15, 1980. By this date, it will be necessary for the city to submit an application to the Metro Council's Transportation Advisory Board if the city wishes to be considered for FAU funding, for stzeet system transportation improvements. The 1980-85 capital improvements program includes improvement of Lyndale Avenue from 67th to 74th Streets as a 1981 project. Park of this project is scheduled to be funded from FAU sources. Approximately three years ago, Orr-Schelen-Mayeron and Assoc- iates, Inc. (OSM) prepared a location and design report for the entire Lyndale Avenue project. Subsequent to preparation of that report, the Lyndale Avenue project was divided into three phases: the first phase being from 64th Street to Lake Shore Drive (or 67th Street), and the second and third phases being from Lake Shore Drive south to 76th Street, and from 76th Street south"to I-494. Because of the work which must be done as a prerequisite to the FAU application, the most economically feasible way to complete this application would be to retain OSM to prepare and update the design plans prepared several years ago. The estimated cost to prepare this application will not exceed $1,000.00. It is recommended that the city council authorize the city manager to enter into a contract with Orr-Schelen-Mayeron to per- form engineering work on this FAU application. Respectfully submitted, r ~~`. .<; Karl Nollenberger City Manager KN/ej a cc: Community Development Director /S CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 106 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Subject: Change Order, City Project No. 742 L/H/N Area Improvements There is an item on the March 24, 1980 city council agenda requesting council approval of a $2,913 change order in the con- tract with Victor Carlson & Sons, Inc., for the L/H/N area im- provements. This contract provides primarily for construction of the civic plaza area and adjacent sidewalks. The original amount of this contract was $349,794.54. Be- cause that amour_t was significantly higher than the budget for this project, the civic plaza area was redesigned, and the council previously approved a change order of a $74,954.99 reduction re- flecting this redesign. A second change order added work in the vicinity of 65th Street to this contract. The contract amount after execution of the current change order will be $301,319.54. The work in Change Order No. 3 includes bituminous patching of the area between the property line and the existing bituminous parking lot at Summit Bank. Also included is removal of bituminous and patching of an area south of the old 65th Street, to eliminate a hump in the driveway and to construct an island which will pro- tect a power pole and guidewire. The original work in the 65th Street area was approved as part of this contract because the con- tract for the 65th Street relocation had been closed by the time the decision was made to provide a new curb cut for the Nelson Restaurant property, and to reopen Pillsbury Avenue at 65th Street. This change order represents several other small improvements which were found to be needed as the work proceeded on completion of the previously 65th Street modifications. The bank has agreed to pay $660.60 for this work, as part of its is on their property, making the actual cost to the city of this change order equal to $2,243.40, In the vicinity of the I<-Mart Store, the work covered by the change order includes temporary bituminous sidewalk installation at 66th Street and Lyndale Avenue, and patches within the roadway at the bus turnout lanes and the K-Mart driveway. This work was already done last fall, and was necessary to provide a sidewalk r Council Letter No. 106 -2- March 24, 1980 T area during the winter months, as it was too late into the fall to pour concrete. The permanent concrete sidewalk installation will be completed as soon as weather permits this spring. It is recommended that the city council approve this change order in the contract with Victor Carlson & Sons, Inc. for city project tt742, in the amount of $2,913. `Re)spectf1u~ll^y submitted, K~ ~~ ~~ 2 Karl Nollenberger City Manager KN/eja cc: Community Development Director Finance Coordinator CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 105 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Subject: Resolution Relating to Cable Television At the February 25, 1980 city council meeting, the Richfield City Council approved the draft franchising ordinance and request for proposals for cable television installation. At this same time, the council approved a deadline for submitting applications of May'16, 1980. The deadline was included in the documents approved by resolution, although discussion at the council meet- ing indicated a deadline of June 16, 1980 was anticipated and necessary. Since that time, the Southwest Suburban CATV Study Commission has concluded that the development of applications is more time consuming and complex that originally thought. They have requested that the municipalities involved (Eden Prairie, Edina, Minnetonka, Richfield and Hopkins) approve a resolution, a copy of which is attached, which would extend the deadline for filing of Official Application Forms for Supplying Cable Communications Service from May 16, 1980 to June 16, 1980, to formalize the process. It is recommended that the city council approve the resolution extending the deadline for filing of applications from-D7ay 16, 1980 to June 1 6 , 1 980 . Respectfully submitted, Karl NollenbergeUr City Manager KN/ej a A Y RESOLUTION NO. RESOLUTION EXTENDING DEADLINE DATE FOR FILING "OFFICIAL APPLICATION FORMS" FOR SUPPLYING CABLE COMMUNICATIONS SERVICE THROUGH A JOINT SYSTEM TO THE CITIES OF EDEN PRAIRIE, EDINA, RICHFIELD, HOPKINS, AND MINNETONKA. WHEREAS, the Richfield City Council has adopted an Invitation for Applications on February 25, 1980, establishing a deadline of May 16, 1980, for filing "Official Application Forms for Supplying Cable Communications Service," and WHEREAS, the Southwest Suburban CATV Study Commission, a joint powers body working on behalf of its member cities in the franchising process has determined that the tasks involved in developing applications are complex. and time consuming, and WHEREAS, the commission seeks the best possible applications for dable service for the communities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield, Minnesota hereby extends the deadline date for filing "Official Application Forms for Supplying Cable Communica- tions Service" from May 16, 1980 to June 16, 1980, which resolution shall be effective only of tex similar actions are taken by the four other cities involved in this franchising endeavor. Passed by the City Council of the City of Richfield this 24th day of March, 1980, z Donald J . Pr iebe ATTEST: Sylvia K. Bergh, Acting City Clerk Mayor i~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 104 Agenda March 24, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Recommendation for Denial of Taxicab Drivers Licenses The city has received an application for renewal of a taxicab drivers license from Mr. Mitchell Pierre LaPointe, and a Mr. Tim- othy Harris. The background investigations conducted by the De- partment of Public Safety with regard to these license renewal applications reveals that the applicants have an extensive history of traffic violation convictions. Mr. LaPointe has been con- victed three times during the past year for driving violations, and has also been convicted twice during the past year for felony crimes. On March 9, 1979, he was convicted for forgery and on April 13, 1979, he was convicted on a burglary-related charge:. As a result of the convictions for these two felony offenses, the applicant is currently serving a three-year probationary sentence. Mr. Harris' drivers license was suspended in March, 1979, and rein- stated in April, 1979. Additionally, Mr. Harris was arrested in November, 1979 on a larceny charge. As a result of his conviction for this offense, he is presently serving a two-year probationary sentence. The Public Safety Department policy used as a standard in recommending approval of applications for taxicab drivers licenses requires a minimum of one year driving experience which is free from traffic violation convictions. Additionally, the standard precludes the recommendation of applicants who have been convicted of crimes which relate directly to the license which the applic~~nt is seeking. It is the opinion of the Public Safety Director that the applicants' records of traffic violations and felony convictions relate directly to the licenses they are seeking. Therefore, it a.s the recommendation of the Public Safety Director, in which I c:on•° cur, that Mr. LaPointe's and Mr. Harris' request for Richfield taxicab drivers licenses be denied. Respectfully submitted, Karl Nollenberger City Manager cc: Public Safety Director Acting City Clerk