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04-14-80 agenda~a CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 134 Agenda April 14, 1980 The Honorable Mayor and DZembers of the City Council City of Richf field Council Members: Subject: Discussion of Location of West Richfield Girls Softball Association Playing Fields At the Sheridan Park neighborhood meeting held Thursday evening, April 10, 1980, there was considerable discussion re- garding the location of the playing fields for the West Rich- field Girls Softball Association. As a result of the concern expressed by the Sheridan Park neighbors regarding locating the fields at Sheridan Park, Mayor Priebe has scheduled this item for discussion purposes at the April 14, 1980 city council meeting./ It is expected that mem- bers of the Association and Sheridan Park neighbors will be present at the April 14; 1980 city council meeting to further discuss this issue. Respectfully submitted, ~~ ~ ~ Karl Nollenberger City Manager KN/eja cc: Community Services Director ~ . ~ Q ty~ ~' ~ o o ~ ~ R ~ ~ ~" ~- '~' ~ ~ ° ~ ~ ~ chi ~ ~u ~ ~ v ~ i ti ~ l~ ~ '~ ~ ~ N ~ kN ~L '~- y k u N ,~ N Q o ~: ~ / ~ ~ ~ ~ ~ ti V ~ o ~, '\ J LJ GJ ~ •' ~ ~ ~ ~ ~ 1, ~ ~ M ~ ~ ~ ~ ~ ~ fi ~L~ ~~~ ~~ y CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 133 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Agenda April 14, 1980 Ca vv c~.~n ~ ~r~.,,~ I~-t~¢~- ~ ~~ Subject: Tabulation of Bids, Approval of Minutes and Award of Contract for Joint Cleaning and Re- sealing of Reinforced Concrete Pavement On March 20, 1980 bids were opened for a joint sealing re- pair project on Lyndale Avenue in accordance with previous city council authorization. The bid minutes and tabulations are attached for city council review. The low bid was submitted by On March 10, 1980, the city council awarded a contract to Allied Blacktop Company in the amount of $58,330.50 for sealcoating streets in "Area 1" or that area of Richfield east of 12th Avenue and south of Diagonal Boulevard. Both bid awards are part of a major project which included sealcoating and joint resealing. It was anticipated that the joint resealing would cost approximately $40,000 - $60,000, based on a bid received and rejected in 1979 in the amount of 3,238. The council will note that seven bids were received for the joint cleaning and resealing of reinforced con- crete with the low bid of $28,611. The total 1980 budget for seal- coating and joint resealing is approximately $150,000. With the $58,330.50 sealcoating award to date, and should the council approve the staff's recommendation to award a contract for concrete joint resealing in the amount of $28,611, the remaining budget fig- ure is approximately $63,000. Some of the original contract award for sealcoating included the option for the city to increase the project by up to 25%, or approximately two miles, at a cost of approximately $14,500. Due to the low bids, another option would be to advertise for another entire area of the city, or another approximate 8 miles with an estimated cost similar to that awarded for work in Area 1. Area 2 is approximately 8 miles located east of ~i2th Avenue and between 66th Street and Diagonal Boulevard. In summary, it is the recommendation of the staff, in which I concur, that the city council take the following actions at this time: Council Letter No. 133 -2- April 14, 1980 1. Award a contract to Hiway Services, Inc. for con- crete joint resealing in the amount of $28,611. 2. Authorize advertisement for bids to sealcoat Area 2, that area east of 12th Avenue and between 66th Street and Diagonal Boulevard. Respectfully submitted, ;lei /l /~~,:; ~~ ,~~-=-~ Karl Nollenberger City Manager KN/ej a cc: Community Services Director CITY OF RICHFIELD Bid Opening March 20, 1980 Joint Sealing Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Assistant City Manager, Joyce Wilde, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for Joint Sealing as advertised in the official newspaper on March 5, and 12, 1980 Present: Joyce L. Wilde, Assistant City Manager Don Fondrick, Community Services Director Marshall Raaen, Technical Services Supervisor Art Bailey, Engineering Technician Sylvia Bergh, Acting City Clerk The following bids were submitted and read aloud: is t BID SECURITY AMOUNT Hallett Construction Co. B.B. 5% $64,670 Highway Services, Inc. B,B. 5% $28,611 Progressive Contractors, Inc. B,B. 5% $38,047.50 Palda & Sons, Inc. B.B. 5% $53,238 Arnold Beckman, Inc. B.B. 5% $54,955 Leon Joyce Construction B.B. 5% $39,180.50 Sylvia K. Bergh Acting City Clerk N ~C1 a U +,I` IIi t~t G ` fk pGp r~, 4 Sl`S i ,_ I. ~,r nxz ~~_- ~l-~I~~I H.... ~~~ -- '_ -_ _-_. 1 ~~ ~..~ ,,,,b = P N..,., ~~ __- - _ -- ..~ ., , '~'~ ~ ~ ~ 1,-'', .. , -~ ~-- , -~ ~ ..,a, -~~__ ~_ ~~ ,L .,.~ ,.. ,~,,, ' , is I ~~~ i 3,.. ~ , f ~ ---~ E ,,-~_~ `-~~ ~I 3.. ~3.~ _ ~.-~' `J~' ~ 3.. ~~ ~ ^' 3~ ~ ~~~~ ~ ~~ 3.....,o, ~ ~~ ~ - p '" ' %{-~7 -~ 3. ~~3 ~ ~~ -'~~~ _~ ~~ ,M ..,a, -~ 0 i~ ~ r „.. b,.,, i~~in N~ N,~ ~~~~1C -~r---r ~. ;, ;fir ~~ ~s ~~ ~. ~; ~'~~~~ ~~ ~o ggp W W ._ y 2 a Z ~~~ ~{ ~ ,~. ii? ie, III A ,...,,, ~...,., o ,..., o, ~ ,...a„3 w 3,. ,..~,.. Pq - ~,. o,.,,~, _ ~~..,, w ~,.3.,.r,< a -- 3,..»..3. ~~~A\1 ~.w iAwnv /.tLl '3 . a3~rnx,~i ~, '/ gyn. ~~iwn j~r n•. .x..ue 3....,b~ ~~ • Z ~ • _ • Q n' n ~? n n ~ n f CITY OF RICHFIELD, MINNESOTA Office of City Manager J Council Letter No. 132 Agenda April 14, 1980 - The Honorable Mayor and Members of the City Council City of Richf field Council Members: placement of a fully depreciated unit used by the sewer division. Specifications were prepared, vendors contacted, and advertisements issued in accordance with legal requirements for a bid opening scheduled for March 14, 1980. No bids were received at that time. The item was readvertised, additional contacts made, and on April 8, 1980, bids were opened in accordancd with legal re- quirements. A copy of the minutes and tabulations are attached for council review and approval. ended that the of a one-ton tr received. It is recomm- The existing fully depreciated truck ater this year after the new truck is Respectfully submitted, N~ ~ Karl Nollenberger City Manager KN/eja cc: Community Services Director Subject: Minutes, Tabulation of Bids and Award of Contract for Purchase of One-Ton Truck with Dump Box T .f CITY OF RICHFIELD Bid Opening April 8, 1980 One-Ton Truck With Dump Box Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by th8 City Manager's Designee, Sharon Boysen, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for a One-Ton Truck With Dump Box as advertised in the official newspaper on March 26, and April 2, 1980. Present: Don Fondrick, Community Services Director Sylvia K. Bergh, Acting City Clerk Sharon Boysen, City Manager's Designee The following bids were submitted and read aloud: BIDDER BID SECURITY TOTAL BID Harold Chevrolet B.B. 5% $10,119.60 Superior Ford B.B. 5% $ 9,648.00 It was announced that the bids would be tabulated and considered at the regular city council meeting of April 14, 1980. Sylvia K. Bergh Acting City Clerk CITY OF RICHFIELD, MINNESOTA Office of C ity Manager Council Letter No. 131 Agenda April 14, 1980 The Honorable Mayor and Members of-the City Council City of Richf field Council Members: Presentation of Bicycle Safety Week Proclamation Mr. David Arnold, Chairman of the Optimist Club of Richfield's Bicycle Safety Week, has requested that the city council pass a proclamation naming the week of April 20-26, 1980 as Bicycle Safety Week in Richf field. Richfield initiated a bicycle safety program several years ago, and the program has been very successful, not only in reducing bicycle accidents, but in educating youngsters in safe bicycle riding habits. This week our public safety department will begin holding bicycle equipment inspections at all public and parochial grade schools, as well as conducting "road tests" for these young- sters, which include proper use of hand signals, and other safe bicycle riding practices. This year, the Optimist Club of Rich- field has agreed to sponsor the printing and distribution of educa- tional materials, as well as participating in conducting the bicycle road tests at the city's grade schools. Officer Robert Doeden, who administers Richfield's Bicycle _ Safety Program, will be present at the April 14, 1980 city council meeting to accept this proclamation. Respectfully submitted, Karl Nollenberger City Manager KN/eja -~~- . 7 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 130 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Purchases in Excess of $1,000 Chapter Six, Section 6.05 of the city charter stipulates that the purchase of construction materials, supplies, and other items in excess of $1,000 must be approved by the city council. On the April 14, 1980 city council agenda there is one such item. At the last city council meeting, several pieces of equip- ment for the golf course were approved for purchase. One of those items was three turf trucksters. The trucksters have a variety of uses and the flexibility for attachments was an important criteria in selection of the truckster unit(s). As the staff reviewed the variety of attachments available, a turf topdresser was determined to be beneficial to the golf course operation. During the first three to five years of a new golf course operation, the topdresser is heavily used. The unit allows for a precise, consistent applica- tion rate of greens mix. The greens mix is a precisely determined base of sandy loam, peat and coarse sand for tees and greens and is the growing medium for the pencross grass in these areas. The greens mix is needed for the lateral growth of this strain of bent grass. Topdressing of tees and greens would probably occur on a weekly basis as the course first opens, due to settling from con- _ struction and early play on an immature facility. As the course ages, the topdressing will have provided a consistently firm sur- face and dense, uniform grass, and the need for topdressing will decrease to an annual or semi-annual basis. Other advantages to this particular unit is that it will attach directly to any of the three recently purchased Cushman truckster units. This allows one machine to do more than one job. It would be possible to pur- chase another, separate, hand operated topdressing unit, but a separate unit would increase manual labor, ,Wean the servicing of two units rather than one, and would not provide the precise, con- sistent application of the unit proposed. Three vendors were contacted regarding the topdresser. Cushman, Inc. i.s the only vendor submitting a quotation for the turf topdresser attachment to the Cushman truckster. It is recomm- er~,~e~_~ that the city council approve the purchase of one turf top- dresser from Cushman, Inc. in the amount of $1,162.00. Council Letter No. 130 -2- April 14, 1980 Another attachment, determined by the city staff to be of an advantage iri the golf course operation, is a finish grader. With the relatively small size of the truckster and the grader attachment, the unit can perform in much smaller spaces than a major grader or even a pick-up truck with grader unit. Perform- ing small grading operations with the mechanical unit is an efficient, more precise process than work done by hand and would be faster and more economical. It is recommended that the city council authorize the purchase of one finish grader from Cushman, Inc. in the amount of $544.00. A hydraulic system with dump allows for a truckster unit to hoist or .lift the flat bed portion of the truckster. This operation allows-fir easy placement of materials such as greens mix, gravel and other similar materials and will allow for ease of trash pick-up and disposal. It is recommended that the city council authorize the purchase of one turf truckster hydraulic system with dump from Cushman, Inc. in the amount of $655. ment. This is necessary so that transporting of materials or equip- In summary, it is recommended that the city council authorize the purchase of turf truckster attachments, as outlined and briefly described above, from Cushman, Inc. for a total purchase price of Each of the three truckster units should have a flatbed attach- ment can be accomplished. It is recommended that the city council approve the purchase of three turf truckster flatbeds from Cushman, Inc. in the amount of $242 each for a total of $726. The three flatbeds should each have sides and tailgates so that materials, equipment, etc. is confined to a precise area during transportation. It is recommended that the city council approve the purchase of three turf truckster flatbed sides with tailgates from Cushman, Inc. in the amount of $163 each for a total of $489. $3,678. These attachments were included in the summary of $81,500 for site equipment purchases provided at the last city council meeting. Respectfully submitted, 7~~-- ~~; Karl Nollenberger City Manager KN/ej a cc: Community Services Director used for final seedbed or finish grading i.e. topdressing greens and tees, to work applied materials into the soil. It is recomm- ended that the city council approve the purchase of one Keystone dragmat with hook-up attachment in the amount of $102.00. I a CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 129 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Cou-ncil Members: Subject: Confirmation of Board of Review Citizen Member Appointments p c rea esta e matters. Section 7.04 of the city charter states that the Board of Review shall consist of members of the city council and two resi- dents of the city appointed for one year terms by the city manager and approved by the city council. The charter further states that the two resident members must be ex Brien ed in 1 t The Board of Review is comprised of the two citizen members plus the Mayor and city council. This Board is an appeal body to which Richfield property owners may apply for an adjustment in the valuation assigned to their property by the city manager. The council has previously scheduled the 1980 Board of Review meeting for Monday, May 19, 1980, at 7:00 p.m. In accordanc lected Mr. Harley 6429 Russell Ave. Board of Review. of Review for the are attached. e with the city charter requirements, I have se- Witte, 2911 W. 702 Street, and Mr. Harry Tickner, S. to serve as the resident members of the 1980 Both of these gentlemen have served on the Board past three years. A copy of their applications It is recommended that the city council adopt the a~:tached _ resolution, appointing these residents to the Board of RE°view, and establishing compensation for their participation on this Board. Respectfully submitted, Karl Nollenberger City Manager KN/jf cc: Administrative Services Director f RESOLUTION N0. RESOLUTION CONFIRMING CITY MANAGER'S APPOINTMENT OF TWO RESIDENT MEMBERS TO BOARD OF REVIEW BE IT RESOLVED, that the City Council of the City of Rich- field does hereby approve the City Manager's appointment of ~_ as 1980 resident mem- bers to the Board of Review. BE IT FURTHER RESOLVED, that the compensation for the two resident members of the board of Review be set at a minimum of $25.00 per session of the Board, or $10 per hour, per session of the board, whichever is greater. Passed by the City Council of the City of Richfield this 14th day of April, 1980. Donale J. Priebe Mayor ATTEST: Sylvia K. Bergh Acting City Clerk ,• NAME ADVISO ct. tr Last :~"irs~ ~ Ivli~uie EE ( ~_ HOME ADDRESS ~~~. t ~ \~ ~ ~ ~ ~2..~~ ~~-~ ~'~"' y '~~-'%' .- Street No. City dip Ccde MAILING ADDRESS (if different from home address) Street No. City Zip Cede PHONE: Home ~~~ ~,_ ~~~ ~ ~ Business ~~ r ~ ~ -- ~ i ~~ ~-7 APPOINTMENT _ ___ __.-_- _._. ~' ~ J ~~ Planning Commission Human Rights Commission Park and Recreation Advisory Comm. Civil Service Commissior: Senior Citizen & Handicapped Advisory Board of Health Advisory Commission Other Briefly discuss aspects of your experience which you believe qualify you for this municipal commission/committee and why you are interested in serving: j c ~ ~ ~ ,, /. -''?-Q.1~--e~~---- Ln _] -C'r~-'t-'z-/ t1~_, - ~'~`_°-~' /' ~"i~~t~~~I~I~{'-~LL~-...~~f't_l'u~2~ CIV~, P OFESSIONAL AND COMMU~TITYAC r3 - ~ ~ Date _ ~- APPLICATION FOR CITY OF RICHFIELD RY COMMITTEE OR COMMISSION APPOINTMENT ~-t~-', IE S: ~\^\~ ~~ f~ OCCUPATION: ~ ~ / ~ ^ /' ~ ~ /~ %1 ~_ Employing ,firm, agency ~-~ n ~_2=~~ ~~--~1~2-~~-~~ ~.~~-=.=~. ~ - Address ~_ ~ _(~-Y~-~ Lk~. ~~-~ ~: _1...~, f G 'L.. L--v°~,~ , V Position ~~-C.~__~ years w%firm,~age:,~~; Other work experience (optional) REFERENCES (Optional) A. Full name Relationship Mailing address Phone number B. Fall name Relationship Mailing address Phone number C. Full name Relationship Mailing address Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 .~ NAME La t :First r / /~ HOME ADDRESS (~' /,-~~y( `V ~l ~G.~e ~ f/~'* ~ Street ~No. City MAILING ~ADDRES~f different from home address) )~ IvI i ~ ~ i e Zip Ccde Street No. City Zip Code PHONE: Home ~~iir~` 7~~~ Busines's ~ `'"'~~' ~~ APPOINTMENT PREFERENCE: Planning Commission Park and Recreation Advisory Comm. Senior Citizen & Handicapped Advisory Commission Human Rights Commission _ Civil Service Commissior: Advisc~.y Boar o Tj~alth Other ~ - ~ ~y~~. ~ ,ti, 4 ~v-1, Briefly discuss aspects of your experience «.~hich you believe qualify you for this municipal c~o-mmission/committee and why ;you are interested in serving: .c- n~~ri Lf~!«~G ~v ~ , ~ _ ~ ' r~ roc tc ~ (~ ~~cc~ CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: u ~- Date ~ `' ~~ `' ~~/ ~ _ ~ - ..., APPLICATION FOR CITY OF RICHFIELD ., , DVISORY COMMITTEE OR COMMISSION APPOINTMENT ~~~'~~`' ~ ~ '' ~t~~ E%3 f1aL..as:~3:6 c~~~~y ~y • t~ OCCUPATION: "J~ ~/ Employing .firm, agency L _S l .~t!-~~~ G ~~ ~~~ J'C~ U ~ % ' 3~ L%`~~' ~-~~~ y ~ Address ~ C`I / l f~'~~~ ~~ ~7,~C ~C-~~ ~ /G~vG/ ~Z~ /~LZ-vv1. , a Position ~ ~y~ ~ - ~'cJC~.~ c~Y'l~~.Sc~~-~iears w%firm,~age;,~~>• ;)they work experignce (optional) REFERENCES (Optional) A. Fu11 name Relationship Mailing address Phone number B. Full name Relationship Mailing address C. Fu 11 name Mailing address ~ Phone number Relationship Phone number Return to: City Manager's Office 6700 Portland Avenue Richfield 55423 /3 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 128 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: approval for its members Process" sponsored by the The City of Richf field has had an active Human Rights Commission since the 1960's and has handled human rights complaints since that time. However, no commission member has had formal training in this process. The Minnesota Department of Human Rights, recognizing the ability of human service agencies and local human rights commissions to act informally to eliminate unfair discriminatory practices that are contrary to the public policy of the state, has established a No Fault Grievance Process. This process provides the means by which these agencies and commissions can integrate the state policy on anti- discrimination into their delivery of services. The purpose of the No Fault Grievance Processing is to encourage early informal resolution of disputes stemming from actual or per- ceived unfair discriminatory practices. An expected advantage would be an increase in quantity and quality of services provided to protected class persons, as unfair discriminatory practices which prevent efficient service delivery are eliminated. Additionally, it provides a concrete avenue for agencies/commissions to provide leadership in the area of human rights. Another facet of the No Fault Grievance Process would be that the state department would be notified of all Richfield cases and act in an advisory manner in resolving their settlement. __ The training sessions would be conducted by the State Department of Human Rights at no cost to the City of Richfield. However, the state has requested that the various local commissions receive authorization from their city council's to participate in this programs before they can begin the training process. Subject: Human Rights Commission Participation in No Fault Grievance Process Training Council Letter No. 128 -2- April 14, 1980 Attached to this council letter is a copy of a resolution for city council consideration for participation in the "No Fault Grievance Program." Respectfully submitted, Karl NollenbergUer City Manager KN/eja cc: Human Rights Commission Members RESOLUTION N0. RESOLUTION APPROVING RICHFIELD'S HUMAN RIGHTS COMMISSION PARTICIPATION IN THE MINNESOTA DEPARTMENT OF HUMAN RIGHTS "NO FAULT GRIEVANCE PROGRAM" WHEREAS, the Human Rights Commission of the City of Rich- field was established by ordinance in 1968, and WHEREAS, one of the purposes of the Human Rights Commission is to act to eliminate unfair discriminatory practices of all kinds, and WHEREAS, the Minnesota Department of Human Rights has estab lished a No Fault Grievance Process to provide the means by which human rights commissions can integrate the state policy on anti- discrimination into their local delivery of services, and WHEREAS, the Minnesota Department of Human Rights has devel- oped a training program for local commissions to participate in the No Fault Grievance Program. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Richfield that the city council does hereby endorse the No Fault Grievance Program and does hereby authorize the Richfield Human Rights Commission to participate in this program. Done at the City of Richfield, Minnesota this 14th day of April, 1980. Donald J. Priebe Mayor ATTEST: Sylvia K. Bergh Acting City Clerk f CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 127 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Rejection of Bid and Authorization to Re-bid, Public Safety Communications System On Monday, March 17, 1980, bids were opened for the public safety communications system. The bid minutes and tabulations are attached for council review. we received only one bid, from the Motorola Corporation, in the amount of $151,702. This bid was substantially above the $110,000 to $125,000 estimated cost which we had been anticipating for this pur- _ chase. The Public Safety Department staff and consulting engineer have analyzed the bid documents submitted by the Motorola Corporation. The specifications which were developed for use in this bidding process were based upon performance standards rather than simply engineering standards. In analyzing the bid received from the Motorola Corporation, our engineering consultant has concluded that there are a number of areas in which engineering design changes by Motorola would result in some cost savings, while at the same time meeting our established performance standards. Additionally, the system specifications in- cluded two pieces of equipment which are somewhat incidental, rather than integrated, components of the system. These include the audio recording instrument and the video recording instrument. We have de- termined that we can realize a substantial savings by utilizing an "institutional" grade video recorder as opposed to the "commercial" _ grade recorder, which had been specified. While there is clearly a difference in the quality of picture recorded, for our use it appears to not be cost effective to acquire the more expensive piece of equip- ment. We have also found that we can achieve substantial savings by specifying an audio recorder with "plug-in" expansion capability, rather than acquiring a recorder to meet needs in excess of capabil- ities we need for the present. Finally, we believe that several mod- ifications can be made to our communications system specifications, based upon the preliminary specifications we have developed for a new telephone system. The computerized technology available in the new phone system would eliminate the need for some minor interface components in the public safety communications system. ' Council Letter No. 127 -2- April 14, 1980 i- In analyzing the options that are available to us in these foul areas we still feel that our original estimates were realistic fogy`- a public safety communications system to meet our needs. It is tY~~e- fore the recommendation of the Director of Public Safety, in which~~'~ concur, that the city council reject the bid received by the Motoro~~ Corporation and authorize a new invitation to bid on this system. =~e would modify our specifications in the areas outlined. However, ire;: would not be necessary, nor would we intend, to downgrade the per-;~a~ formance standards we have established for this system. We antici~~te that this system will serve our public safety communications needs'1~ for the next fifteen years and that it is imperative to maintain ajP very high performance standard upon which potential bidders may suB~" mit proposals. Respectfully submitted, Karl Nollenberger City Manager KN/jf cc: City Attorney Public Safety Director Acting City Clerk CITY OF RICHFIELD Bid Opening March 17, 1980 Public Safety Communications Project Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Acting City Clerk, Sylvia Bergh, who announced that the purpose of the meeting was to receive, open and read aloud, sealed bids for Public Safety. Communications Upgrading Project as advertised in the official newspaper on February 13, 1980. Present: Tom Morgan, Public Safety Director Paul Linnee, Administrative Assistant Don Fondrick, Community John Dean, City Attorney Sylvia K. Bergh, Acting City Clerk The following bids were submitted and read aloud: BIDDER AND BID SECURITY ITEM N0. DESCRIPTION AMOUNT Motorola B.B. 5% 1 UHF Station $ 4,228 2 Install UHF Station 560 3 P.D. Standby/Scrambler 9,241 4 Install PD Standby 640 5 PD Main Base 3,431 6 Install Main PD Base 715 7 Comparators 2,544 `, 8 Install Comprators 590 9 Satellites FS 2 2,627 10 Install Satellites FS 2 575 11 Satellites Hi-Rise 2,689 12 Install Satellites Hi-Rise 460 13 Various Monitors/Receivers 2,582 14 Install Monitors/Receivers 300 15 NOAA Weather Receiver 846 16 Modify 2ch GE PD Base 3,076 17 Relocate 45.66 Base 617 18 Modify 2ch GE CH 3 Base 1,695 19 New Fire Base 5,987 _ - -- _ _:--- - -- - _ - 20 . - __ -Install.. Fire. Base , _ _ _ _ 775 - . - -. _ -.- 2-I - _ _ Modify Old 2ch FD Base.. 1;705 - _, _ ~_. - - 22 - --.. Public Works Repeater Bsse-- _: 6,,.64 Z_ 23 _ .- _ - Install P'~1 Base - ~ 640 _ 24 -__ , _-_ - .,- PW Base--Phones -Patch _ _ 2,992. - 25 -Remote-for-FS 1 Capt. i,-298. iPublic Safety Communications Project Bid - Page 2 BIDDER AND BID SECURITY ITEM N0. DESCRIPTION AMOUNT 26 Remote for Fire Chief $ 1,480 27 Install Fire Remotes 640 28 Police Remotes 1,834 29 Install Police Remotes 400 30 Main Console 56,898 31 Install Main Console 4,917 32 VCR Tape Recorder. 7,626 33 20 Channel Audio Recorder 20,449 GRAND TOTAL BID .151,720 It was announced that the bids would be tabulated and considered at the regular city council meeting of April 14, 1980. Sylvia K. Bergh Acting City Glerk / ~. CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 126 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council Members: -Subject: Application for Gambling License Fred Babcock VFW Post 555 The city has received an application from Veterans of Foreign Wars Post 5555 (Fred Babcock), for a license to conduct paddle wheel, tipboard, and raffle activities under the provisions estab- lished in Richfield City Ordinance Code 5.19. Upon examination of the license application, it is the opinion of the public safety de- partment that it appears to be in order and that all required infor- mation has been furnished. Background investigations conducted with regard to the named gambling manager and present officers of the applicant organization have indicated that none of these individuals has any existing criminal history record which would preclude them from licensure. Section 5.19, Subd. 9 (3), of the Richfield Code, limits the number of gambling occasions to 104 activities annually, or two gambling occasions per week. This ordinance provision also limits gambling activities to a period of no more than four hours per oc- casion. The ordinance provides for city council action which would permit an applicant to increase the number of gambling activities held annually, but the ordinance contains no provision to expand the four hour limit currently placed on each gambling event. The VFW's application for a gambling license seeks permission to conduct three gambling activities per week, rather than the two activities specifically authorized in the ordinance. The applicant has also requested that the time limit for each gambling event be six hours rather than the maximum of four hours authorized in the ordinance. Public safety staff have explained the time limitation of the ordinance, and the applicant is apparently willing to abide by that limitation. We have no reason to recommend against the coun- cil authorizing the one additional gambling event per week whic}t has been requested by the applicant. Therefore, if the city council con- curs, gambling activities would be authorized on Wednesdays, Fridays and Saturdays from 7:00 p.m., to 11:00 p.m. Council Letter No. 126 -2- April 14, 1980 A few weeks ago a similar application for a gambling license for the American Legion Club was approved by the city council. At that time, I indicated to the council that the state statute auth- orizing the issuance of gambling licenses establishes some very strict accounting reporting requirements for these activities. Since this is a new licensing procedure for both the city and the applicants, the specific manner in which these reporting requirements will be met has~not, as yet, been completely established. However, we will work with any recipients of gambling licenses to develop a system which conforms to the statutory requirements and appears to be workable in terms both of our public safety department needs as well as the oper- ational procedures of the applicant. There appear to be no legal issues which would require the city council to deny this license application. Should the application re- ceive favorable consideration from the city council, specific action would be necessary to allow the third gambling activity each week as requested by the applicant. Favorable consideration of the gambling application should also be made conditional on the ability of the public safety department and the applicant to work out a satisfac- tory accounting and reporting procedure. Respectfully submitted, ~~ ~~~ Karl Nollenberger City Manager KN/jf cc: City Attorney Public Safety Director Acting City Clerk `t (f A' . LlCf .. J ~~ ~~~ ~1~ pl i c ant Address ~~~ C:C!'Y OF r;I i,TI'_~ I~:LD 6700 ~°o'.C'tl~n:i AVentte ttlciifleld, i~~l:tn'sOt!a, 5~~?3 A°PLIC."LlIO~( F0'~ A P_IGrO~~i L i C~1,SE Ordlnance !;o. 10.05 Date~_~~ " ~~ ~r.~-.- telephone ATumber ~ ~ ~- ;~ ,~~ ~`i e"vr ~~ Fee '5 . QO Pai. Receipt ~;o. License ?io, ~~re you familiar with the provisions of Ordinance ~To. .10.05, Subdivision 5, Paruoraphs 1 throuYh 11, concerned with licens ing of pioeor~s, constrttction and rlair..'tenance o" z'_ne loft and sanitation of the premises? Yes iTo I hereby apply for a pigeon license for the terns of one year from April -1 to ~-Iarc 31 , of the succeeding yTear to keep more than th:cee pigeons but :got to e.rceed t~•renty-f~ •~~e (25) in number at any one time. i~ ~ n /.- Authorized Signature , ,~ ~'2~~1~ __ ~ ; ~~d~ (.yI_ ~-~._ S-ignatures of contiguous property oz~mers iaust accomp any ttite ~~.p;~li cation. remises of: Address . ~ / ~ ~ ~~ ~~~~r~~ r- l~ `~~ ~ :~~ "=`~ ~~ Ste, .~~ f ~ / CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 125 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richf field Council Members: Subject: Recommendation for Municipal Liquor Stares Consultant On the April 14, 1980 there is an item concerning the possible hiring of a consultant to aid in the analysis of the liquor store operation. The City of Richfield has been engaged in the retail liquor sale business since 1943 and has made changes in its oper- ation at intervals over the course of the past 37 years. In 1974, the city had a major economic analysis done of the municipal liquor operation. This resulted in the expansion of our municipal liquor operation to a third store currently located at 6444 Penn Avenue. Since that time, a number of changes have occurred in the retail liquor market. Pricing of the retail liquor operations have changed as a result of elimination of the fair trade laws by tY~e State of Minnesota. The City of Minneapolis has granted ,liquor licenses in south Minneapolis which formerly saw no liquor licenses south of Lake Street. The new liquor stores directly impacted on the market penetration of the Richfield liquor operation. In addi- tion, the 1974 economic analysis indicated that a liquor store in south Richfield could be a profitable operation. In light of these factors, it would seem appropriate for the city to undergo an in- tensive analysis of our liquor store operation so that we can attempt to establish the market philosophy which will yield the best revenues to the City of Richfield in the decade of the 1980's. It is my intent that the analysis would be zero base analysis with all alternatives open for review. This would mean that all possibilities such as eliminating the City of Richfield from the municipal liquor store business, to expansion of the municipal liquor store operations. Upon completion of the analysis, the city staff and the city council should be in the position of making determinations on the municipal liquor store operation which will establish our operation in the best possible direction for the 1980's. It is recommended that the city council grant approval for the city manager to request proposals for a consultant to aid in this project. Respectfully submitted, Karl Nollenberger City Manager REQUEST FOR PROPOSALS, LIQUOR MANAGEMENT STUDY Your firm is invited to submit a proposal to the City of Richfield for consulting services related to a study of the muni- cipal off-sale liquor business. Consulting services would include, but may not be limited to, an analysis of the present liquor sales operation, a description of alternatives and/or additional locations for the liquor stores, and a description of changes in location or operations which might be necessary and/or desirable in the future. The study will focus on the existing three liquor outlets,, but must also address any considerations which would impact on reduction, expansion or relocation of those outlets., Background The City of Richfield has been engaged in the retail liquor sales business since 1943. At that time, the municipality owned and operated one store, at the Lyndale Avenue-65th Street intersection. In 1957, a second liquor store was opened on Cedar Avenue, about one block south of 66th Street. The city's third store opened in November, 1975, at 6444 Penn Avenue. All three of these stores are full service retail establishments that carry a complete selection of liquors, wines, beers and bar goods. The 1979 gross sales for the three establishments were slightly over $5 million, with opera- tional income for that year of $387,008. The net income from. the liquor operation is used by the City for capital purchases and im- provements. The proposed project is being undertaken to provide information that may be used by the city to resolve the following general issues: 1. Should the City of Richfield remain in the retail liquor business? If so, should the city retain its present business locations or reduce/expand its locations? 2. What marketing/management changes can be made to expand the net profit and/or profit sales ration? 3. What type of retail business should be emphasized: full service? convenience? and what marketing phil- osophy should be answered? It is anticipated that the study, in responding to these issues, will collect such information as market service area (by store), site and nature of major competition, demographic characteristics which might affect future operations or location of the liquor stores, analysis of alternate store sites, projections of future business volumes. Scope of Consultant Services The consultant services involved in the proposed project, and for which your firm has been invited to make a proposal, are generally described in this section of the Request for Proposal. -2- PART I: Current Operations and Market Analysis In this phase of the project, the current liquor operations and existing market would be analyzed. This analysis would be expected to identify existing management or operational inadequacies and the impacts of current market conditions on operational needs of Rich- field's liquor businesses. This part of the study would also be expected to evaluate the current liquor outlet locations in light of market conditions and type of clientele served by the present "full- service" marketing concept. This phase will likely rely on observa- tion, survey research and interviews with city management,personnel for data collection. PART II: Location Needs and Market Projections Analysis This component would describe potential changes in store location or orientation which will enable the business to sustain or expand its profits. This study would likely include projections of changes in market conditions and an analysis of how those changes will affect operations or location of the stores. Demographic projections for the market area, for instance, including age distribution and income, might be analyzed insofar as such data might define potential changes in marketing demands and techniques. This phase may also include some financial impact projections, comparing possible revenue to the city of maintaining the existing liquor outlets to revenue potentials of selling any or all of the existing stores and investing the pro- ceeds. PART III: Presentation of Results The consultant will be required to advise the city manager of pro- gress throughout the study. Other meetings-would include those with city department heads and the city council. A written report with accompanying graphic displays is required as the final product. It is anticipated that this report would include at least the following: 1. Findings and data derived from interviews with city staff; 2. Description of existing location/market conditions; 3. Assumptions and standards used in developing recommendations; 4. Conclusions and recommendations. The intent of this product will be to maximize the efficient use of existing liquor establishments space; to describe interrelationships of the liquor business in Richfield and the "market" served, both current and projected; to identify future location needs, or changes in market conditions and to identify alternatives for the future of the liquor business in Richfield. • -3- Submission of Proposal Proposals must be submitted on or before Submit proposals to the City Manager, City of Richfield, 6700 Port- land Avenue, Richfield, Minnesota 55423. Each proposal should iclude: 1. A detailed description of the consultant services which would be provided in each of the three parts of the study; 2. Resume of the consultant's personnel who would par- ticipate in the study and examples of similar work conducted for other clients, with location and ref- erence of said clients; 3. Tentative schedule and estimated costs for perform- ing the outlined study; 4. Indication of when the consultant can meet with city staff in Richfield, to discuss in greater detail the submitted proposal. Individuals and/or firms will be contacted for such personal interviews as deter- mined by the City of Richfield; 5. Completed copy of a Statement of Intent to Comply with standards of equal employment and anti- discrimination; (see attached) 6. Completed copy of the Equal Employment Opportunity Report; (see attached) 7. Proposed Form of Agreement between the consultant and the City of Richfield. CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 124 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council l~~~,,,~,~ ~v P2c31.-~.~-r City of Richfield _ Council Members: _Subject: Ordinance Amendment Relating to Defined Use of "Bicycle Paths" Within the City of Richfield For some time, Richfield has prohibited the riding of bicycles on streets adjacent to which sidewalks are located. The primary legal basis for this requirement was a Minnesota State Statute which required that, "whenever a useable path for bicycles has been pro- vided adjacent to a roadway, bicycle riders shall use such path and not use the roadway". Because most of the streets in Richfield which have sidewalks adjacent are high traffic, volume roadways, and because of the rather narrow width of these streets (normally they do not even include a parking lane), we have felt that our ordin- ance requiring bicyclists to use sidewalks has been a significant safety precaution. Since 1975, the city has rigidly enforced this ordinance through our summer bike patrol program, and, since that time, we have noticed a discernible decrease in bicycle-motor vehicle related accidents. In 1978, the state law which was the basis for our "bike path" ordinance was amended to generally give bicycles the same legal definition as other motor vehicles. By this action, the state legislature essentially gave bicyclists the similar right to use roadways in the manner of other vehicles. However, we have contin- ued to rely on the legal authority of our local ordinance to re- strict bicycles from roadways where sidewalks were immediately adjacent and available for use. In the spring of 1979, a Hennepin County District Court ruling in the case City of Minneapolis vs. Jeffrey J. Brian, held that a local ordinance prohibiting bicycle riding on public roadways was more restrictive than state statute and, therefore, presented an illegal conflict with established statutory provisions. While that decision resulted from a municipal court case applying only to the City of Minneapolis, the principle of the law involved clearly extends to the historic practice we have followed in the City of Richfield. Should a legal challenge be brought against the City of Richfield in a similar set of circumstances, it is the opinion of our city attorney's office that the defense of our existing ordinance would be severely weakened, if not comp~etely abolished. Council Letter No. 124 -2- April 14, 1980 Therefore, the Public Safety Director has reluctantly recom- mended that our ordinance be amended to conform to the holdings of the cited Minneapolis case, and revised to accurately reflect current state statute, which defines bicycles as vehicles and thus extends all vehicle roadway rights to bicycles. I concur with the recommendation of the Public Safety Director in this matter. Attached is a proposed ordinance amendment which would ac- complish this change. The language of the ordinance amendment is modified to permit the continued use of sidewalks as "bicycle pathways", so that bicycle riders in Richfield have the option of continuing to use sidewalks rather than public roadways. It is recommended that the city council give first reading approval to this ordinance amendment at the April 14, 1980 city council meet- ing. Nollenberger Respectfully submitted, C J AMENDD4ENT TO CHAPTER V, PART IV, SECTION 5.34 OF THE. ORDINANCE CODE OF THE CITY OF RICHFIELD, MINNESOTA CITY OF RICHFIELD DOES ORDAIN: Chapter V, Part IV, Section 5.34 of the ordinance code of the City of Richfield,'Minnesota relating to bicycles and bicycle riding is hereby amended by amending Subd. 3 thereof as follows: "Subd. 3. Restrictions on Bicycle Riding - State Law Adopted by Reference. The provisions of ~-linnesota Statutes Chapter 169 which are expressly applicable to bicycles and bicycle riding are hereby adopted by reference as is fully set forth herein. These statutory provisions and the provisions relat- ing to bicycles in Chapter IY of this code govern the riding of bicycles within the city. V•]herever the city has provided sidewalks and bituminous ramps adjacent to streets [for the accommodation of bicycle riders], such sidewalks and ramps, anywhere within the city, shall be regarded as usable paths [within the meaning of Minnesota Statutes 169.221, Subd. 4, paragraph (c) and Minnesota Statutes 160.263.] for riding bicycles. Passed by the City Council of the City of Richfield, Minnesota, this day of 1980. Donald Priebe - Mayor Attest: Sylvia K. Bergh - Acting City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 123 Agenda April 14, 1980 /~ The Honorable Mayor and ~ JQ Members of the City Council ,~ City of Richf field Council Members: Subject: City Council Meeting. Agenda-Order of Business On the April 14, 1980 city council agenda there appears an ordinance which would amend Sections 2.03, 2.05 and 2.07 of the ordinance code of the City of Richfield. These three sections of the ordinance code relate to the order of business, council agenda and rules of order for the city council meeting. You may recall that the city council engaged in discussion concerning these matters at an earlier council meeting. This ordinance attempts to embody much of the feelings of the city council expressed at that time. Section 2.03 of the ordinance code is amended so that the order of business of the city council may be determined from time to time by resolution of the city council. This eliminates the strict wording in the ordinance as far as the method in which the city council agenda must be prepared. As indicated at the time, the council agenda has not been prepared for a number of years in accord- ance with the actual ordinance. Section 2.05 of the ordinance code amendment relates to the council agenda in allowing the city council to establish a period of time during council meetings when members of the general public may appear and make comment to the city council. It also allows the city council to make conditions upon the appearance by these citizens. Finally, this section establishes a consent calendar, whereby the city manager may place items of a non-controversial nature on the consent calendar. This will eliminate the necessity for the city council to consider these items individually. Any one council member who wishes to remove an item from the consent calendar may do at the time the consent calendar is reached on the general council agenda. This preserves the right of each council to explore in fur- ther detail any item listed on the consent agenda. A period of trial and error in the preparation of the consent calendar will obviously be necessary in order to determine the nature of items which council members do not feel need discussion. It is anticipated that the consent agenda will reduce the length of a council meeting to some degree. This ordinance, if passed at the April 14, 1980 city council meeting, can be heard for second reading on April 28, 1980. At that Council Letter No. 123 -2- April 14, 1980 time a resolution establishing the order of business will be present- ed for council consideration. It is recommended that the city council approve this ordinance on first reading and set the date of public hearing for April 28, 1980 for final. reading. Respectfully submitted, ~. ~~ ~^ Karl Nollenberger , City Manager KN/eja cc :. Program Directors AMENDMENT TO SECTIONS 2.03, 2.05 AND 2.07 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Sections 2.03, 2.05 and 2.07 of the Ordinance Code of the City of Richfield relating to order of business, agenda and rules of order of city council meetings are hereby amended to provide as follows: "2.03. ORDER OF BUSINESS. At the hour appointed for the meeting, the members shall be called to order by the Mayor, and in his absence, by the acting Mayor. The Clerk shall call the roll and note the absentees. If a quorum is present, the Council shall then proceed with its business [in the following order]. Such business shall include the following: (1) Approval of Minutes of_ Previous Meeting (2) Administrative Reports (3) Public Hearings, including Ordinance Hearings (4) Other Public Appearances (5) Proposed Ordinances (6) Resolutions (7) Other Business. The order of business shall be determined, from time to time, by resolution of the City Council. "2.05. COUNCIL AGENDA. Subdivision 1. Contents. The manager shall prepare an agenda for each regular meeting. The agenda shall include the items set forth [in the order of business as specified] in Section 2.03 of this chapter. Subd. 2. Completion of Agenda - Deadline. The agenda for any regular meeting shall be compiled and completed by 4:30 PM on the Wednesday preceding a meeting. h4atters of an emergency nature not on the agenda may be considered by the council only upon a unanimous vote of those councilmen present. Notwithstanding the foregoing provisions, the Council may by resolution provide for a period of time during each Council meeting when members of the general public may appear and make comment to the Council. The conditions for and limitations upon such comment may also be determined by Council resolution. Matters commented upon during any such period need not be regarded as action items at the meetings at which they are intro- duced. Subd. 3. Consent Calendar. In the preparation of the agenda for a meeting, the City :D7anager may place certain items of business on a -1- ~~ i 'consent calendar'. Any member of the Council wishing to remove any item from the consent calendar may do so at the time that the consent calendar is reached on the general Council agenda. Any item removed from the_consent calendar shall become one of the regular agenda items of the meetina_ and shall be taken up immedi- ately after the consent calendar. All items not so removed from the consent calendar may be passed by a single, non-debatable motion. D~atters proposed by the City Manager for the consent agenda shall be those-which he deems to be of a routine, non- controversial nature. r ~= "2.07. -RULES OF ORDER. ~ Subdivision 1. Presiding Officer. The Dlayor, or in hi absence the President Pro Tempore, shall preside at Council meetings, preserve order and decorum, and decide questions of order. The Mayor's duties under this subdivision shall be in addition to his duties, rights and privileges as a Councilr~a-r~: ~~~b~~ Subd. 2. Special Rules. The following special rules shall be applied: (1) A member may be excused from voting on a matter duly before the Council only with the unanimous consent of the other mem- bers present. (2) A motion before the Council shall be reduced to writing by the Clerk at the request of any Council member. (3) Such other special rules may be adopted [and included in this subdivision] by ordinance or resolution as the Council from time to time deems necessary. Subd. 3. General Rules. In all other matters of parliamentary pro- cedure, the Council shall be governned by the latest printed edition of 'Robert's Rules of Order'. Subd. 4. Suspension of Rules. The operation and effect of any rule established or followed pursuant to this section may be suspended upon the unanimous vote of the Council." ___ Passed by the City Council of the City of Richfield, Minnesota this day of 1980. Donald Priebe, Mayor ATTEST: Sylvia K. Bergh, Acting City Clerk -2- ID CITY OF RICHFIELD, MINNESOTA Off ice of City Manager Council Letter No. 122 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richfield Council I~mbers: Subject: Energy Conservation Effort Northern States Power Company has approached the city on the possibility of participating in an experimental non-residential air conditioning load deferral service agreement. Northern States Power is undertaking a project whereby they would be able to monitor the effect of weather on air conditioning systems in commercial estab- lishments in the twin cities. Better information on the exact load requirements will help NSP in the future to attempt to trim the peak demand loads necessary during air conditioning seasons. NSP will install and operate, at no expense to the city, an air conditioning control device and associated monitoring devices on air conditioning systems at various city facilities. At t~ present e we are looking at the three liquor stores, city hall, and the commun- ity center to participate in this project. The control will be accomplished by the means of a special thermostat, and the set point of the thermostat to be raised by NSP by remote control, but not exceeding 82 Farenheit. NSP will be mak- ing adjustments to the temperatures in the buildings during their monitoring period. At the same time, response to the temperature fluctuations will be measured by customers and employees. The City of Richfield will gain under this project by participating in an effort to help NSP for the future possibility of federal regulation of load requirements as well as by enhancing our own knowledge of our energy consumption. Our personnel will be working directly with the NSP technicians in order to derive any knowledge possible from the project. In addition, there is a discount on the NSP electric bill for participants of the project. Mr. Stu Fraser, representing NSP will be present at the April 14, 1980 city council meeting to explain the program in further detail to the city council. While there is no action necessary by the city council at this time, since it can be accomplished administratively, I felt that it would be of interest to the city council to be aware of this pr.ogramo Respectfully submitted, Karl Nollenberger City Manager cc: Community Ser. Dir. Liquor Stores Mgr. f~ r- RESOLUTION NO. 5881 _ RESOLUTION ESTABLISHING A CITIZENS ENERGY AWARENESS COMMITTEE WHEREAS, the City Council is of the opinion that all citizens should take an active role in promoting and encouraging the wisest and most efficient use of our natural energy resources; and WHEREAS, the State Energy Agency has established a program entitled the Minnesota Energy Agency Outreach Program fOr the purpose of conserving and preserving these energy resources; and WHEREAS, the establishment of an Energy Awareness Committee to act as a forum for public and private employed individuals concerned with promoting, preserving, and fostering the efficient use of these resources is an integral component of this program; and WHEREAS, the City Council wishes to cooperate with the intent and purpose of this program; BE IT RESOLVED, THEREFORE, by this City Council of the City of Richfield, Minnesota, as follows: . -~ A. There shall hereby be created a Citizens Energy Awareness Committee for the City of Richfield, Minnesota. B. The Committee shall serve in an advisory capacity to the city council. C. The Committee shall be comprised of no more than fifteen members who shall reside or own property in the City. Members will be selected, appointed, and removed with or without cause by majority vote of the City Council members . D. In selecting candidates for appointment to the Committee, the City Council shall give due consideration to individuals employed in capacities listed below or as spokespersons for the following industries, institutions, or professions: 1 . Finance, banking, or lending institutions; 2. Heavy industry, manufacturing, or commerce enterprise; 3. Residential homemaking, home economics, or household services; -2- r ~1 <,~~ 4. Agriculture, farming, or land conservation; 5 . Scientists , physists , engineers , architects , or computer systems; 6. Building code administrators , construction contractors , builders , or land developers; 7. Educators, primary or secondary teachers, professors or college instructors; 8. Promotion, advertising, communications, broadcasting, or public relations executives; 9. Labor officials, building trade or manufacturing union representatives; 10, Environmentalists, special interests representatives, conservationists, or naturalists; 11. Low and moderate income representatives or senior citizens; 12. Energy supplier, utility official or petroleum product distributor; 13. City staff member or energy coordinator; 14. Transportation representative; bus, air, or railroad official, land planner, regional transportation coordinator; 15. City council member and/or Mayor. . E. Members from the above categories shall be appointed to serve staggered terms of one, two, or three years or as determined by city council. F. Committee members shall be called to order by the city council member and/or Mayor for their initial meeting. Subsequent meetings shall be scheduled and conducted by the chairman, wha shall be elected from the members of the committee. All actions shall be in resolution form and must receive majority vote approval of the members present. G. The purpose of the Committee is to advise the city council on all matters relating to conserving and preserving natural energy resources. Specific goals would include: r " ~ -3- 1. To assist in helping the public become more aware of the reasons and needs to extend and optimize energy. \ ~" 2 . To aid in the establishment of a comprehensive citywide energy reduction program. 3. To promote, stimulate, and motivate energy conservation efforts . 4. To act as liason between the State Energy Agency and the city council. 5. To help inform and educate the public on energy issues. 6 . To collect information on energy consumption levels , to quantify energy conservation efforts , and to apprais e energy reduction results . 7. To carry out other energy conservation studies on efforts requested by the city council. H. Staff support, materials, and facilities shall be provided by the city at the direction of the city manager. Requests for reports , statistics, studies, etc. , requiring excessive or lengthy amounts of time and effort by staff personnel shall be made in writing to the city manager. I. Any of the following shall cause the office of a regular member to become vacated: 1. Death. ATTEST: 2 . Disability or failure to serve, shown by failure to attend three consecutive regular meetings of the commission. 3. Removal of legal residence or property ownership from the city. 4 . Resignation in writing . 5. Removal by the council. 6. Election or appointment to a public office. Passed by the city council of the City of Richfield, Minnesota, this 13th day of March 1978 Loren L. Law Mayor CITY OF RICHFIELD MINNESOTA Office of City Manager Council Letter No. 121 Agenda April 14, 1980 The Honorable Mayor and Members of the City Council City of Richf field Ciuncil~tembers: Subject: Resolution Regarding Lobbyist Policy for Cable TV Communication System At the March meeting of the Southwest C commission adopted a procedure to be followed the cable television communication system. A copy and recommendations is attached for the informa- tion of the council. One of the concerns of the SWSCC and the participating communities was that a uniform lobbyist policy be adopted b•LL~ e=ch of the communities. At the February 25, 1980 city council meeting, the Richfield City Council passed a motion regarding these lobbyist policies. The SWSCC, at their March meeting, suggested that this policy be placed in resolution form and adopted by the participating communities. A copy of the proposed resolution is attached for the information of the city council. The resolution provides that all communications regarding any matter of the cable communication system be directed to the city council as a whole, and not to any individual members. It also provides that each applicant or potential applicant provide a list designating the persons who will be official speakers or representatives on behalf of such applicant, and that the Southwest Suburban Cable Commission will, from time to time, provide the city councils with a report advising the councils of the names of such official speakers or representatives. It is recommended that resolution regarding lobbyist tion system installation. the city council adopt the attached policy for cable television communica- Respectfully submittedP Karl Nollenberger City Manager KN/ej a MEMORANDUM DATE: March 29, 1980 " T0: Chairman and Members of the Southwest Cable Commission FROM: Adrian E. Herbst Re: Southwest Suburban Cable Commission Our File No.: 79-6-007D At the meeting in March, the Commission requested that certain items be reviewed and developed for the meeting of April 16, 1980. Mr. Karl Nol~nberger, Ralph Campbell, Anita- Benda and I met together to review several of these items and to make a recommendation to the Commission.. One item for consideration would be the matter of the proceedings after delivery of the applications by the various applicants. The second matter for review requested by the Commission is the evaluating or rating criteria to be applied to the review of applications. Third, the question of a lobbyist procedure and the direction provided to us to forward a proposed resolution to each of the governing bodies for consideration. The suggested procedure that should be followed and supplement the schedule outlined for you in a memorandum that I forwarded to you on March 7, 1980, is as follows: 1. The delivery of applications. The application delivery will be completed on June 16, 1980. 2. Evaluation process. (a) The governing bodies of each city will be provided with suggested evaluation criteria and rating methods. This will be reviewed and approved by them and forwarded to the Southwest Commission for utilization in the evalua- tion process. (b) Within five (5) days after delivery of the applications, the chairman of the commission will issue a Certificate of Completeness to each applicant outlining that the application meets the submissio~i requirements. Such a Certificate would not constitute any form of substantiative approval of the application itself. (c) The applications and exhibits will be distributed by the chairman of the.Commission to the councils of each municipality and 'to the consultants. 3. The city governing bodies will review and approve the rating guidelines. 4. Applicant presentations of proposals. It is expected that the applicants will desire to make a presentation to all concerned of the type and quality of .their proposal and system. The chairman of the Southwest Commission will arrange for such an opportunity at a central location. This is not a required public meeting, but rather will be set up by the Southwest Commission only for the purpose of providing an opportunity for the applicants to make such a presentation or demonstration of their systems as they desire. It is suggested that the time period not be more than.one-half hour to forty-five minutes for each applicant. The Councils and Advisory Commissions of each city will be invited to attend this program. 5. The consultant recommendation will be forwarded to the Southwest Commission by September 1, 1980. ' 6. The public meeting of each City Council will be conducted in accordance with the regulations of the State Cable Board. These meetings must be conducted and advertised according to the method~of advertising public meetings of each municipality. Furthermore, the meetings must be no sooner than twenty-seven (27) days prior to the introduction of the final ordinance to the City Councils. This meeting is required by Minnesota regulations. 7. The City Council of~each city will forward its findings and other input to the Southwest Commission to be utilized in the final selection. 8. The Southwest Cable Commission will make the selection based on the recommendations of the consultant, the input of the City Councils and the review of all applicants' proposals and will prepare the franchise ordinance and recommendation of the particular selection and forward it to the individual City Councils. 9. The City Council of each City will advertise the ordinance for public hearing in accordance with its rules and require- ments and conduct a public hearing to adopt the franchise ordinance authorizing a franchise to a particular applicant. 10. The City Councils will forward the assigned copy of its ordinance to the Southwest Commission for coordination by it and finalization of all documentation, insurance and other matters that will be required from the applicant at the time it executes the franchise ordinance. 11. At the time the City Council of each City approves the franchise ordinances, and also approve the Joint Powers Agreement. You will find attached to this letter, a Resolution establishing a uniform policy on lobbying. This is being sent to you directly to place on an agenda of your City Council as requested by you at the meeting in March. You will note that the Resolution does not provide for any penalty if there is a violation. This cannot be accomplished without an ordinance. Further, it is our thought that if each ~f the individual Council Members follows the policy on an honor system, it will be effective. It would be very difficult to develop a more elaborate ordinance at this time,.., as a considerable amount of effort would have to be expended and the concurrence of all the City Attorneys and Councils on an ordinance would be required. Also, a straight forward concise policy., as that included in the Resolution, should be effective because it relates only to the matter of the cable franchising process. Copies of this letter and. the Resolution are being sent to your City Attorneys. ~~ RESOLUTION NO. RESOLUTION REGARDING LOBBYIST POLICY WHEREAS, the City of Richfield in conjunction with others, seeking to develop the approval of a cable communication system within the city through a Joint Franchising Process, and WHEREAS, it is the concern of the city council that in this process all persons who may have an interest in a particular cable company that is an applicant for a franchise conduct any communications with regard to this matter to the city council as a whole and not to individual members of the city council, and WHEREAS, the city council has determined that it is in the best interest of all those participating in the franchising process that a-~1 communications be public to avoid any sort of misunder- standing and unwarranted accusations that would otherwise develop either against the city or any of its council members or represent= atives; and ities will likewise adhere to a similar policy. WHEREAS, the city council has determined a policy must be adopted that will be consistently followed by its council members and with the understanding that council members of other commun- NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF RICHFIELD as follows: 1. It is the policy of the Mayor and Czty Council that all communications regarding any matter of the cable communication system shall be directed to the city council as a whole and not to an individual member. It is not intended by this that communications by a constituent acting in a private capacity as a con- stituent will be prohibited. 2. It is requested that the chairman of the Southwest Cable Commission will request from each applicant or potential applicant of the Cable Communications System that it provide a list designating each person who will be the official speakers or representatives on behalf of such applicant or potential applicant, and further, that the Southwest Commission shall provide to the City Council from time to time, a report ad- vising it of the names of any such official speakers or representatives. 3. That a copy of this resolution be forwarded by the city clerk to the Chairman of the Southwest Cable Commission and to the clerk of each of the cities who may be forming the same cable communications system. 4. The Southwest Cable Commission is hereby authorized to distribute a copy of this resolution to each applicant or potential applicant of a cable commun- ication system for this city. 5. This resolution will be effective beginning with the day of its passage and continue until an ordin- ance granting a franchise for a cable communication system is adopted. Passed by the City Council of the City of Richfield this 14th day of April, 1980. Donald J. Priebe Mayor ATTEST: Sylvia K. Bergh Acting City Clerk x Y CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 120 Agenda April 14, 1980 The Honorable Mayor and Members of the City City of Richfield Council Members: Subject: Council n ~. -~-~ f'~-ESC-`~_'r Department of Public Safety Semi- Annual Commendation Awards Twice each year the Departmen semi-annual commendation awards. ~ presents one award for outstanding safety employee ar~d a second award who has made a substantial contrib effort. t of Public Safety present :generally, the department achievement to a public to a citizen of the commu ation to the public safety For the period from July through December of 1979, the Pub- lic Safety Department administrative staff has nominated Commun- ity Service Officer Shawn Maloney for the employee commendation award and Mr. Jack Duich for the citizens commendation award. CSO Maloney has been nominated for recognition because of the innovative and very thorough manner in which he conducted a routine motor vehicle registration investigation. On June 7, 1979, our police officers arrested two individuals following a routine traffic stop. The original arrest was based on a violation of the state's open bottle law. Subsequent routine record checks indicated that one of the individuals had an outstanding warrant for parole violation. The vehicle in which they were riding carried Michigan registration plates and was impounded by the Public Safety Department following the arrest, and both individuals were held in custody in the Hennepin County jail. Following the arrest, a female acquaintance of one of the individuals came to the Public Safety Department to seek a re° lease permission for the motor vehicle. As a routine procedure, CSO Maloney conducted a registration check on the vehicle through the National Crime Information Center computer system. This routine check indicated that the motor vehicle was registered to a car rental company in Detroit rather than to either of the in- dividuals who had been arrested in the vehicle. A further check indicated that the license plate had been listed as missing; how- ever, the description of the registered vehicle matched exactly the description of the vehicle which had been impounded. In many r Council Letter No. 120 -2- April 14, 1980 cases, this type of a discrepancy would simply be considered a "computer error" and disregarded. In this case CSO Maloney chose to spend a considerable amount of time attempting to deter- mine the cause of the discrepancy. He telephoned the automobile rental agency in Detroit to determine the status of the plates and the vehicle identification number of the automobile to which the plates had ;been registered. He trien rechecked the vehicle which had been impounded by the Public Safety Department and de- termined that, while the vehicle was identical to the vehicle to which the plates were properly registered, the vehicle identifi- cation numbers were different. CSO Maloney then contacted the National Crime Information Center with regard to the vehicle identification number of the autom~ile which had been impounded. After considerable diffi- culty, it was determined that the vehicle in which the suspects had been arrested in Richfield, had been stolen during a sexual • assault and robbery incident in Tennessee. Subsequent to the assault and vehicle theft, the victim of the assault had died. Therefore, there was an open homicide investigation in which this vehicle was a vital piece of evidence, and the vehicle was being sought by the investigating agency. With this information, a hold was placed on the two suspects in custody until Tennessee authori- ties could travel to Minneapolis to interview the suspects. Follow- ing an extensive joint investigation by Richfield police agents and members of the Tennessee Bureau of Investigation, sufficient evidence was collected to charge both of the individuals arrested by cur officers on June 7 with homicide. CSO Maloney's persistence and very thorough investigation into what might have been a routine record examination was instrum- ental in bringing these murder suspects to justice. It is inter- esting to note that between the time of the homicide incident and June 7, when the suspects were arrested in Richfield, they had been arrested on seven previous occasions. Presumably, in all of those instances similar routine record checks had been conducted on the vehicle and no one had discerned the discrepancy between the vehicle registration plate and the vehicle identification number. The citizen commendation award is being recommended for Mr. Jack Duich, who has been a Richfield resident for six years. Mr. Duich, who is presently retired, is a former Dakota County Deputy Sheriff and West St. Paul police officer. For the past several years, he has been active in the Volunteer Reserve Program operated by the Emergency Services Division of tre public safety department. As a ,result of his volunteer reserve work, Mr. Duich became aware of a series of rapes which had occurred in Richfield, South Minne- apolis, and Bloomington during early 1979. Mr. Duich was also aware of the identity of a suspect that had been identified in these incidents. To supplement his retirement income, Mr. Duich has a part-time job at a Bloomington restaurant. While at his place of employment, Council Letter No. 120 -3- April 14, 1980 on July 12, 1979, Mr. Duich had occasion to observe the rape suspect enter this restaurant. Mr. Duich notified Richfield officers and, with disregard for his own personal safety, held the suspect until our officers arrived to place him custody. Subsequent to this arrest, the suspect has been charged with several incidents of sexual assault. Mr. Duich's courageous actions in this matter are a tremendous credit to himself and to his concern for fellow Richfield citizens. KN/eja cc: Public Safety Director Respectfully submitted, ~~ Karl Nollenberger City Manager