03-27-2018 Complete AgendaS P E C IAL C IT Y C O U N C IL W O R K S E S S IO N
R IC H F IE L D MU N IC IPAL C E N TE R, B AR TH O LO ME W R O O M
MAR C H 27, 2018
5:45 P M
C all to order
1.T-21 Tobacco Initiative
2.Human Rights C ommission presentation of demographics of the C ity A dvisory C ommissions.
A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the City Clerk at 612-861-9738.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
March 22, 2018
Council Memorandum No. 21
The Honorable Mayor
and
Members of the City Council
Subject: March 27, 2018 City Council Work Session
Council Members:
The following items will be discussed at the upcoming City Council work session:
T-21 Tobacco Initiative
Tobacco 21, a nationwide movement to increase the minimum legal age to purchase
tobacco products to age 21 will be presented by the Richfield Advisory Board of Health.
Local communities across Minnesota, including Bloomington, Edina, St. Louis Park,
Plymouth and North Mankato have all seen successful passage of Tobacco 21 policies.
The Richfield Advisory Board of Health is looking for support and direction on next steps
to work toward a successful policy for Richfield.
Human Rights Commission Demographics of City Advisory Commissions
Human Rights Commission (HRC) members will present the results of their annual poll
on the City Advisory Commissions demographics comparison. The HRC is attempting to
create more diversity among all the commissions.
Respectfully submitted,
Steven L. Devich
City Manager
SLD:ja/jjv
Email: Assistant City Manager
Department Directors
R EG U LAR C IT Y C O U N C IL MEET IN G
R IC H F IE L D MU N IC IPAL C E N TE R, C O U N C IL C H AMB E R S
MAR C H 27, 2018
7:00 P M
IN TR O D U C TO RY P R O C E E D IN G S
C all to order
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
P ledge of A llegiance
A pproval of the minutes of the regular C ity C ouncil meeting of March 13, 2018.
P R E S E N TATIO N S
1.P resentation by Hennepin C ounty S heriff Richard W. S tanek
C O U N C IL D ISC U SSIO N
2.Hats Off to Hometown Hits
AG E N D A APPR O VAL
3.A pproval of the A genda
4.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A .C onsideration of the approval of a bid tabulation and award of contract to B ituminous Roadways Inc. for the
2018 Mill and Overlay project in the amount $1,573,102, and authorization of the C ity Manager to approve
contract changes under $100,000 without further C ity C ouncil consideration.
S taff Report No. 54
B .C onsideration of the approval of a bid tabulation and award of contract to McNamara C ontracting, Inc. for
the 2018 C oncrete S idewalk, C urb, and Gutter Repair project in the amount of $811,507.25, and
authorization of the C ity Manager to approve contract changes under $100,000 without further C ity C ouncil
consideration.
S taff Report No. 55
C .C onsideration of the approval of a resolution of support for the ME TRO Orange L ine B us Rapid Transit
S tation and K nox Avenue Transitway D esign.
S taff Report No. 56
D .C onsideration of the approval of issuance of a temporary on-sale intoxicating liquor license for the B lessed
Trinity C atholic S chool, located at the A ssumption C atholic C hurch, 305 E ast 77th S treet, for their 2018
F iesta event taking place A pril 28, 2018.
S taff Report No. 57
E .C onsideration of the approval of a resolution allowing acceptance of a grant for the F ire D epartment to
purchase lifting safety equipment.
S taff Report No. 58
F.C onsideration of the approval of the purchase of a station alerting system from U.S . D igital D esigns in the
amount of $114,500 for both Richfield fire stations.
S taff Report No. 59
G.C onsideration of the approval of a resolution appointing B ryan K uffel to the Richfield Tourism P romotion
B oard to complete a three-year term ending D ecember 31, 2018, or until a successor is chosen, whichever
is later.
S taff Report No. 60
5.C onsideration of items, if any, removed from C onsent C alendar
P U B LIC H E AR IN G S
6.P ublic hearing and consideration of the approval of a resolution for a preliminary plat of "Nora C orner" that will
combine four parcels (6529 and 6545 P enn Avenue, and 2208 and 2210 66th S treet West) into three parcels, in
order to allow construction of a previously approved restaurant (D unkin D onuts).
S taff Report No. 61
R E S O L U T IO N S
7.C onsideration of the approval of a resolution endorsing smoke-free multi-unit housing within the city of Richfield.
S taff Report No. 62
O T H E R B U S IN E S S
8.C onsideration of the designation of a Mayor P ro Tempore for 2018.
S taff Report No. 63
C IT Y MAN AG E R’S R E P O R T
9.C ity Manager's Report
C LAIMS AN D PAYR O L LS
10.C laims and P ayrolls
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
11.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CALL TO ORDER
The meeting was called to order by Mayor Elliott at 7:00 p.m. in the Council Chambers.
Councilmembers Pat Elliott, Mayor; Edwina Garcia; Maria Regan Gonzalez; and Simon
Present: Trautmann.
Absent: Michael Howard.
Staff Present: Steven L. Devich, City Manager; Mary Tietjen, City Attorney; Jay Henthorne,
Public Safety Director/Chief of Police; Wayne Kewitsch, Fire Chief; John
Stark, Community Development Director; Jim Topitzhofer, Recreation
Services Director; and Jared Voto, Executive Aide/Analyst.
OPEN FORUM
Tony Redington, Upton Avenue, spoke regarding his attendance at a City Council meeting to
earn extra credit for a college class.
PLEDGE OF ALLEGIANCE
Mayor Elliott led the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Trautmann, S/Garcia to approval of the minutes of the: (1) Special City Council work
session of February 27, 2018; and (2) Regular City Council meeting of February 27, 2018.
Motion carried 4-0.
Item #2
COUNCIL DISCUSSION
Hats Off to Hometown Hits
Attending the Richfield Red, White, & Blue Days Parade (4th of July)
Mayor and Councilmembers discussed plans to attend the Richfield Red, White, & Blue Days
Parade.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
March 13, 2018
Council Meeting Minutes -2- March 13, 2018
Mayor Elliott spoke regarding the 66th Street Reconstruction Season Kick-off Open House on
March 14; the Comprehensive Plan Open House on March 15; invited members of the public to sign
up to become election judges; nominating City Manager Devich for MCMA City Manager of the Year;
VEAP’s 19th Annual Gala on April 27; an invitation from Hennepin County for funding for curb side
organics collection; annual City Council and staff goals setting on March 22; and the State of the City
speech on March 23.
Councilmember Regan Gonzalez spoke regarding a joint Advisory Board of Health meeting
with Bloomington and Edina; the 2017 City of Richfield Annual Report; the organics taskforce meeting
on March 7; and thanked the Richfield Police Department for attending the community conversation at
Church of the Assumption.
Councilmember Garcia spoke regarding the 2017 City of Richfield Annual Report and thanked
staff and Council for their work putting it together and invited residents to attend the Richfield
Historical Society’s event on March 21 at the Community Center regarding how the state’s got their
shapes.
Councilmember Trautmann spoke regarding the Friends of Wood Lake (FOWL) fundraising
event on April 27; a Wood Lake Nature Center event titled “All about Woodpeckers”; and March 17 is
the final day to register children for Richfield baseball.
Councilmember Garcia also mentioned Police Department Open House on March 20 to solicit
comments on police body cameras and the indoor famers market on April 5.
Item #3
APPROVAL OF THE AGENDA
M/Regan Gonzalez, S/Trautmann to approve the agenda.
Motion carried 4-0.
Item #4
CONSENT CALENDAR
City Manager Devich presented the consent calendar.
A. Consideration of the approval of the purchase of a Fire Pumper Chassis for $199,884 in 2018
and a Fire Pumper Body for $292,860 in 2019, totaling $492,744, from Rosenbauer
Firefighting Technology. (S.R. No. 47)
B. Consideration of the approval of a resolution supporting projects impacting the City of Richfield
that were submitted to the Minnesota Department of Transportation's Corridors of Commerce
program. (S.R. No. 48)
RESOLUTION NO. 11481
RESOLUTION APPROVING SUBMITTED PROJECTS TO THE STATE
OF MINNESOTA’S 2018 CORRIDORS OF COMMERCE PROGRAM
THAT IMPACT THE CITY OF RICHFIELD
This resolution appears as Resolution No. 11481.
Council Meeting Minutes -3- March 13, 2018
C. Consideration of the adoption of the City of Richfield Sustainable Purchasing Policy. (S.R. No.
49)
D. Consideration of the approval of a contract with Becker Arena Products, Inc. to replace the
dasher boards in Rink One in the amount of $159,145.44 and to authorize the City Manager
both to execute the contract and to approve additional work up to $10,000 without further City
Council authorization. (S.R. No. 50)
M/Elliott, S/Garcia to approve the consent calendar.
Motion carried 4-0.
Item #4
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #5
PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF NEW ON-
SALE INTOXICATING AND SUNDAY LIQUOR LICENSES FOR LYNDALE
SMOKEHOUSE, LLC D/B/A LYNDALE SMOKEHOUSE LOCATED AT 7745
LYNDALE AVE SOUTH. (S.R. NO. 51)
Councilmember Garcia presented Staff Report No. 51.
M/Elliott, S/Garcia to close the public hearing
Motion carried 4-0.
M/Garcia, S/Elliott to approve the issuance of new On-Sale Intoxicating and Sunday Liquor
licenses for Lyndale Smokehouse, LLC d/b/a Lyndale Smokehouse located at 7745 Lyndale Ave
South.
Motion carried 4-0.
Item #6
PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF AN
ORDINANCE AMENDMENT TO THE RICHFIELD CITY CODE APPENDIX D
EXHIBIT A (CONSTRUCTION AND RELATED PERMIT FEES AND CHARGES)
TO PROVIDE BUILDING PERMIT FEE REDUCTIONS TO AFFORDABLE
HOUSING DEVELOPMENTS AND APPROVE A RESOLUTION AUTHORIZING
SUMMARY PUBLICATION OF THE ORDINANCE AMENDMENT. (S.R. NO. 52)
Councilmember Trautmann presented Staff Report No. 52.
Councilmember Trautmann asked if the affordable housing options that were for both rental
and homeownership opportunities.
Community Development Director Stark responded that was correct.
M/Elliott, S/Garcia to close the public hearing
Council Meeting Minutes -4- March 13, 2018
Motion carried 4-0.
M/Trautmann, S/Regan Gonzalez to approve an ordinance amendment to Richfield City Code
Appendix D Exhibit A (Construction and Related Permit Fees and Charges) and approve a resolution
authorizing summary publication of the ordinance amendment.
RESOLUTION NO. 11482
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN
ORDINANCE AMENDING APPENDIX D TO THE RICHFIELD CITY
CODE; ESTABLISHING A FEE SCHEDULE FOR CERTAIN PERMITS
AND APPLICATIONS
Motion carried 4-0. This resolution appears as Resolution No. 11482.
Councilmembers made statements thanking staff for their work on affordable housing in
Richfield.
Item #7
CONSIDERATION OF THE ADOPTION OF THE RESOLUTION WITH FINDINGS
REVOKING THE BUSINESS LICENSE FOR FIRST STEP, LLC (D/B/A
RICHFIELD HEALTH MASSAGE). (S.R. NO. 53)
Mayor Elliott presented Staff Report No. 53.
Councilmember Regan Gonzalez asked about supporting individuals involved in this with a T
visa.
Chief Henthorne responded if individuals made an application they would review, sign off, and
send it to the proper authorities.
M/Elliott, S/Trautmann to approve the adoption of the Resolution with Findings, revoking the
business license for First Step, LLC.
RESOLUTION NO. 11483
RESOLUTION AUTHORIZING THE REVOCATION OF THE
THERAPEUTIC MASSAGE ENTERPRISE LICENSE OF FIRST STEP,
LLC (D/B/A RICHFIELD HEALTH MASSAGE) LOCATED AT 7610
LYNDALE AVENUE SOUTH, SUITE 400, RICHFIELD, MN 55423
Motion carried 4-0. This resolution appears as Resolution No. 11483.
Item #8
CITY MANAGER’S REPORT
City Manager Devich stated he had nothing to report.
Item #9
CLAIMS AND PAYROLLS
M/Garcia, S/Elliott that the following claims and payrolls be approved:
Council Meeting Minutes -5- March 13, 2018
U.S. Bank 03/13/18
A/P Checks: 266299 - 266636 $ 1,287,621.66
Payroll: 134827 - 135166 717,154.68
TOTAL $ 2,004,776.34
Motion carried 4-0.
OPEN FORUM
None.
Item #10
ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:35 p.m.
Date Approved: March 27, 2018
Pat Elliott
Mayor
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.A.
STAFF RE P ORT NO. 54
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: L ogan V lasaty, C ivil E ngineer
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
3/19/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a bid tabulation and award of contract to Bituminous Roadways Inc.
for the 2018 Mill and Overlay project in the amount $1,573,102, and authorization of the City Manager
to approve contract changes under $100,000 without further City Council consideration.
E X E C UT IV E S UM M ARY:
This is the fourth year of the six year Accelerated Mill and Overlay Program. Approximately 14 miles
of residential roads will receive mill and overlay in 2018. The residential roads have not received any major
resurfacing since they were originally constructed in the 1970s. To prepare for this year's mill and overlay,
repairs to curbs, sidewalks, catch basins, and manholes were completed in 2017. CenterPoint Energy also
completed installation of new gas lines and services prior to the mill and overlay project.
For roads that are adequate candidates, mill and overlay is a cost effective maintenance solution that provides
most of the benefits of new construction at a fraction of the cost. The surface is milled to remove the top 2"-3"
of asphalt and a new asphalt top layer is applied improving the surface integrity of the road and eliminating
patching needs. Typically the base layer of these roads is found to be in good condition. I n conjunction with
regular maintenance, the life of a roadway can be extended beyond the original intended life of 20-30 years.
Bids for the mill and overlay project were opened on March 8, 2018. Bituminous Roadways I nc. was the
lowest responsive and responsible bidder in the amount of $1,573,102.
RE C O M M E ND E D AC T I O N:
By motion: Approve the bid tabulation and award of contract to Bituminous Roadway s Inc. in
the amount of $1,573,102 for the 2018 Mill and Ove rlay project and authorize the City
Manager to approv e contract change s under $100,000 without further City Council
authorization.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The residential roads were originally constructed between 1972 and 1977. A pavement
management program began in 1980. That policy direction was set to protect the City’s capital
investment and maintain an acceptable roadway system. The City’s ongoing preventive
maintenance program is essential in delaying the costs associated with total reconstruction.
I n September 2014, residential mill and overlay was approved in the Five-Year Reconstruction
Plan for the purpose of utilizing Street Reconstruction Bonds to finance the work in place of
special assessments. The bonds are paid down by an increase in the electric and gas franchise
fees, effective April 2014.
Approximately 85 miles of roadway will be milled and overlaid as part of the six year program.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City has adopted a pavement management program to maintain the quality of the road and
prolong the life of the capital investment (Comprehensive Plan – Road Pavement Conditions).
I n 2013, the City Council approved an Accelerated Mill and Overlay Program to complete the
remaining 85 miles of roads that have not received any major resurfacing since they were
constructed. This program also includes the repair of storm and sanitary manholes and catch
basins.
An increase in electric and gas franchise fees was approved in 2013, and enacted in
April 2014, to fund the Accelerated Mill and Overlay Program.
C.C R IT IC AL T IMIN G IS S U E S:
The mill and overlay work is scheduled to begin May 7, 2018, and be completed by J une 29,
2018.
Regular preventive maintenance techniques are effective in delaying costly street reconstruction
projects.
D.F IN AN C IAL IMPAC T:
Eight (8) bids were received for the 2018 Mill and Overlay project.
The lowest responsive and responsible bid was $1,573,102 submitted by Bituminous Roadways,
I nc.
This work is funded by franchise fees.
A recent history of bid prices for mill and overlay:
Year Bid Price Asphalt (ton)Contractor
2008 $40.00 Harddrives
2010 $47.00 Valley Paving
2015 $52.00 Harddrives
2016 $40.80 Park C onstruc tion
2017 $37.00 Bituminous Roadways
2018 $36.85 Bituminous Roadways
Additional work may be added or subtracted from the mill and overlay contract depending on
actual cost of construction.
E.L E GAL C ON S ID E R AT ION:
W hen the amount of purchase is estimated to exceed $100,000, sealed bids shall be solicited by
public notice in the manner and subject to the law governing contracts or purchases by the City of
Richfield.
The advertisement for bid for the project was published in the Richfield Sun-Current on February
22, 2018, and on the Questcdn.com website on February 22, 2018.
Bid opening was held on March 8, 2018. A copy of the bid tabulation is attached.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
B id Tabulation B ackup Material
Mill and Overlay Map B ackup Material
CITY OF RICHFIELD, MINNESOTA
Bid Opening
March 8, 2018
9:00 a.m.
2018 Mill and Overlay Project
Bid No. 18-02
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the
meeting was to receive; open and read aloud bids for the 2018 Mill and Overlay Project,
as advertised in the official newspaper on February 22, 2018.
Present: Elizabeth VanHoose, City Clerk
Liz Finnegan, Civil Engineer
Logan Vlasaty, Civil Engineer
Jared Voto, City Manager Representative
The following bids were submitted and read aloud:
Bidder’s Name Bond Non-
Collusion
Intent to
Comply
Responsible
Contractor
Total Base Bid
Hardrives, Inc. Yes Yes Yes Yes $1,941,315.60
North Valley, Inc. Yes Yes Yes Yes $1,782,463.93
Dark Construction, LLC Yes Yes Yes Yes $1,748,847.60
CS McCrossan, Inc. Yes Yes Yes Yes $2,042,320.00
Northwest Asphalt Yes Yes Yes Yes $1,846,658.00
McNamara
Contracting, Inc. Yes Yes Yes Yes $2,000,000.00
Valley Paving, Inc. Yes Yes Yes Yes $1,766,140.00
Bituminous Roadways,
Inc. Yes Yes Yes Yes $1,573,102.00
The City Clerk announced that the bids would be tabulated and considered at the
March 27, 2018 City Council Meeting.
________________________________
Elizabeth VanHoose City Clerk
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Date: 2/22/2018 I:\GIS\Public Works\Engineering\StreetMgmnt\Projects\Mill and Overlay Project.mxd 0 940 1,880 2,820 3,760feet
P r o p o s e d M i l l & O v erlay Areas
U 20152016 2017
2018 20192020
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.B.
STAFF RE P ORT NO. 55
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: L ogan V lasaty, C ivil E ngineer
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
3/19/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a bid tabulation and award of contract to McNamara Contracting,
Inc. for the 2018 Concrete Sidewalk, Curb, and Gutter Repair project in the amount of $811,507.25, and
authorization of the City Manager to approve contract changes under $100,000 without further City
Council consideration.
E X E C UT IV E S UM M ARY:
W ith the implementation of the city-wide Accelerated Mill and Overlay Program, concrete
repairs are concentrated in the mill and overlay areas. This will ensure the concrete repairs are completed the
year before the area is scheduled for mill and overlay. The project includes replacement of cracked and
heaved sidewalk, curb, gutter, and other concrete, as necessary. All catch basins and
manhole structures in the area are also inspected and, if necessary, repaired as part of this
project. A map of the locations for the 2018 work is attached.
Bids for the concrete repair project were opened on March 8, 2018. Mc Namara Contracting, I nc. was the
lowest responsive and responsible bidder in the amount of $811,507.25.
RE C O M M E ND E D AC T I O N:
By motion: Approve the bid tabulation and award of contract to McNamara Contracting, Inc. in the
amount of $811,507.25 for 2018 Concrete Sidewalk, Curb, and Gutter Repair project and authorize
the City Manager to approve contract changes under $100,000 without further City Council
authorization.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
As part of the City’s street maintenance program, cracked and heaved sidewalk, curb and gutter,
and other concrete work is completed each year.
The program was expanded in 2015 in preparation for the Accelerated Mill and Overlay Program.
Concrete repairs are concentrated in the area of the next year's mill and overlay.
The project includes rebuilding catch basins and manhole structures in preparation for mill and
overlay.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The project is included in the Five-Year Street Reconstruction Plan.
I n 2013, the City approved an Accelerated Mill and Overlay Program to complete the remaining
85 miles of roads that have not received any major resurfacing since they were constructed. This
program also includes concrete repair of storm and sanitary manholes and catch basins.
An increase in electric and gas franchise fees was approved in 2013, and enacted in
April 2014, to fund the Accelerated Mill and Overlay Program.
Per the City's American with Disabilities Act (A D A) Transition Plan, sidewalks, trails, and
crossings are brought into compliance with the current A D A requirements.
C.C R IT IC AL T IMIN G IS S U E S:
Concrete repair work is scheduled to begin J uly 9, 2018, and be completed by October 5, 2018.
Concrete repairs should be completed the year prior to mill and overlay to avoid delays to the
2019 Mill and Overlay schedule.
D.F IN AN C IAL IMPAC T:
Five (5) bids were received for the concrete repairs.
The lowest responsive and responsible bid was $811,507.25 submitted by Mc Namara Contracting,
I nc.
The work is funded by franchise fees.
E.L E GAL C ON S ID E R AT ION:
W hen the amount of purchase is estimated to exceed $100,000, sealed bids shall be solicited by
public notice in the manner and subject to the law governing contracts or purchases by the City of
Richfield.
The advertisement for bid for the project was published in the Richfield Sun-Current on February
22, 2018, and on the Questcdn.com website on February 22, 2018.
Bid opening was held on March 8, 2018. A copy of the bid tabulation is attached.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
B id Tabulation B ackup Material
C oncrete Map B ackup Material
CITY OF RICHFIELD, MINNESOTA
Bid Opening
March 8, 2018
9:30 a.m.
2018 Concrete Sidewalk, Curb, and Gutter Repair Project
Bid No. 18-03
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Elizabeth VanHoose, City Clerk, who announced that the purpose of the
meeting was to receive; open and read aloud bids for the 2018 Concrete Sidewalk,
Curb, and Gutter Repair Project, as advertised in the official newspaper on February
22, 2018.
Present: Elizabeth VanHoose, City Clerk
Liz Finnegan, Civil Engineer
Logan Vlasaty, Civil Engineer
Jared Voto, City Manager Representative
The following bids were submitted and read aloud:
Bidder’s Name Bond Non-
Collusion
Intent to
Comply
Responsible
Contractor
Total Base Bid
Standard Sidewalk,
Inc. Yes Yes Yes Yes $961,925.00
McNamara
Contracting, Inc. Yes Yes Yes Yes $811,507.25
Ti-Zack Concrete, Inc. Yes Yes Yes Yes $990,668.00
Ryan Contracting Yes Yes Yes Yes $812,900.00
New Look Contracting,
Inc. Yes Yes Yes Yes $920,825.00
The City Clerk announced that the bids would be tabulated and considered at the
March 27, 2018 City Council Meeting.
________________________________
Elizabeth VanHoose City Clerk
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C o n c r e t e 2018
U
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.C.
STAFF RE P ORT NO. 56
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Jeff P earson, C ity E ngineer
D E PA RTME NT D IRE C TO R RE V IE W: K ristin A sher, P ublic Works D irector
3/20/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a resolution of support for the ME T R O Orange Line Bus Rapid
Transit Station and Knox Avenue Transitway Design.
E X E C UT IV E S UM M ARY:
Background
The ME TRO Orange Line is a planned Bus Rapid Transit (B RT) line between downtown Minneapolis and
Burnsville. The Orange Line will use roadway improvements, upgraded transit stations, Park & Ride facilities,
and improved bus routes to provide fast, frequent, and reliable all-day service along I -35W . The goal is to
operate with the service, quality, and reliability of rail transit while benefitting from the cost savings and
flexibility of bus transit.
Richfield will have Orange Line stations at 66th Street & I -35W and at 76th Street & Knox Avenue. Final plans
have been completed for these stations. Additionally, the final layout for the Knox Avenue Transitway
underneath I -494 is set with plans nearing completion. Both the station plans and Transitway layout was
presented to the City Council at the February 27, 2018, work session.
Metro Transit does not require municipal consent for their projects. However, since the plans must be signed
by the City Engineer, staff feels it would be appropriate to have a resolution of City Council support of these
plans.
Additional Project Details and Improvements
ME TRO Orange Line buses will use transit advantages on Marquette and 2nd Avenues in downtown
Minneapolis, providing faster service and increased capacity. South of downtown, the Orange Line will
provide frequent, limited-stop service via I -35W to upgraded stations at Lake Street, 46th Street, 66th
Street, 76th Street/Knox Avenue, American Boulevard/Knox Avenue, 98th Street, Burnsville Heart of
the City and Burnsville Parkway.
I n the future, a second phase of the project could extend service from Burnsville to Lakeville.
The Orange Line will provide direct connections to planned transit improvements at Lake Street and
American Boulevard, and provide convenient connections to the ME TRO Blue and Green lines in
downtown Minneapolis.
The line will also connect with local bus service and several Park & Ride lots.
All Orange Line stations will have upgrades in platform ticketing, information technology, and customer
amenities, similar to light rail transit.
RE C O M M E ND E D AC T I O N:
By motion: Approve a resolution of support for the ME T R O Orange Line Bus Rapid Transit Station
and Knox Avenue Transitway Design.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
See Executive Summary
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The ME TRO Orange Line B RT is consistent with the City’s Comprehensive Plan (Transportation
p. 6-39).
The station plans and Transitway layout were presented to the City Council at the February 27,
2018, work session.
The Knox Avenue alignment is consistent with the initial City Council resolution of support for the
transit line from May 27, 2014.
C.C R IT IC AL T IMIN G IS S U E S:
Metro Transit has applied for federal funding and will begin construction as early as 2019 if
funding is successful.
D.F IN AN C IAL IMPAC T:
There are no financial impacts to the resolution of support.
Project cost is split between federal, state and county funding.
The City is not providing any funding to the project other than limited cost of staff time for
coordination during construction.
E.L E GAL C ON S ID E R AT ION:
The City Attorney will be available to answer questions.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
S tation and L ayout P resentation B ackup Material
Resolution Resolution L etter
Orange L ine Handout B ackup Material
February 27, 2018
Orange Line Station Plan
Station Furnishings
66th Street Station
66th Street Station
Station Layout
66th Street Station
Northbound Station
66th Street Station
Northbound Station
66th Street Station
Southbound Station
66th Street Station
Southbound Station
International Blvd Station (76th St)
International Blvd Station (76th St)
Station Layout
International Blvd Station (76th St)
Southbound Station
International Blvd Station (76th St)
Southbound Station
International Blvd Station (76th St)
Northbound Station
International Blvd Station (76th St)
Northbound Station
I-494 Crossing
Knox Avenue Transitway
RESOLUTION NO.
RESOLUTION OF SUPPORT FOR THE
METRO ORANGE LINE BUS RAPID TRANSIT STATION
AND KNOX AVENUE TRANSITWAY DESIGN
WHEREAS, The City of Richfield’s Comprehensive Plan promotes an integrated
transportation system that will serve the future needs of its residents, businesses, and
visitors; as well as supports the City’s redevelopment plans to complement the
metropolitan transportation system; and
WHEREAS, the City’s Comprehensive Plan promotes improvement of non-
motorized and pedestrian travel in the City by connecting pedestrian and bike trails to
adjacent communities; and
WHEREAS, METRO Orange Line Bus Rapid Transit (BRT) is planned on I-35W,
with BRT stations at 66th Street and Knox Avenue/76th Street with a new transitway under
I-494 at Knox Avenue that would accommodate pedestrians and bicycles; and
WHEREAS, METRO Orange Line would enhance transit service frequency and
access to both I-35W transit routes and local routes; and
WHEREAS, METRO Orange Line using the Knox Avenue alignment would provide
the greatest benefit to Richfield residents and those working within the city; and
WHEREAS, METRO Orange Line station locations have been closely integrated
with MnDOT’s I-494/35W Interchange Vision Layout to advance and benefit both projects;
and
WHEREAS, Metropolitan Council has completed final plans for the station design;
and
WHEREAS, Metropolitan Council has completed the final layout for the Knox
Avenue Transitway; and
WHEREAS, the City of Richfield has reviewed both the final station plans and
transitway layout.
NOW, THEREFORE, BE IT RESOLVED, that the City of Richfield hereby supports:
1. The station design for the METRO Orange Line Bus Rapid Transit Project; and
2. The Knox Avenue Transitway Layout Plan for the METRO Orange Line.
Adopted by the City Council of the City of Richfield, Minnesota this 27th day of
March, 2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
METRO Orange Line Bus Rapid Transit Project
www.metrotransit.org/orangeline
»17-mile transitway in Small Starts Project Development
»Region’s busiest express bus corridor with 14,000 daily transit
rides and over 200,000 auto vehicles/trucks
»12 accessible transit stations with enhanced infrastructure
with all-day, reliable, frequent service
»Access to 198,000 jobs and 121,000 residents, including 56,000
jobs outside of downtown Minneapolis
»$150.7 million project, all non-federal funding secured
»FTA issued Letter of No Prejudice approval for joint MnDOT
construction up to $46.87 million
»Construction began 2017 in coordination with MnDOT projects,
remainder to follow Small Starts grant
»$74.1 million requested from FTA for FY18
»Scheduled to open 2020-2021
METRO Orange Line Bus Rapid Transit Project
The METRO Orange Line Bus Rapid Transit (BRT) project
will use roadway improvements, upgraded transit
stations and improved bus service to provide fast,
frequent and reliable all-day transit service along I-35W.
Buses will travel on Marquette and 2nd Avenues in
downtown Minneapolis. South of downtown, the
Orange Line will provide frequent service to stations
at Lake Street, 46th Street, 66th Street, 76th Street,
American Boulevard, 98th Street, Nicollet Avenue and
Burnsville Parkway.
As a part of the METRO system, the Orange Line will
connect people across the region to job centers,
including major corridor employers such as Best Buy,
Health Partners, and Toro.
www.metrotransit.org/orangeline
Capital Sources, in Millions
Hennepin
County
$38.2
State/Met
Council
$15.5
Federal
Small Starts
$74.1
Federal
Other
$8.8
Committed
Requested
CTIB
$7.9
Dakota County
$6.2
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.D.
STAFF RE P ORT NO. 57
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
3/14/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/19/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of issuance of a temporary on-sale intoxicating liquor license for the
Blessed Trinity Catholic School, located at the Assumption Catholic Church, 305 East 77th Street, for
their 2018 Fiesta event taking place April 28, 2018.
E X E C UT IV E S UM M ARY:
On March 1, 2018, the City received application materials for a temporary on-sale intoxicating liquor license
for the Blessed Trinity Catholic School, located at the Assumption Catholic Church, 305 East 77th Street, for
their 2018 Fiesta event taking place April 28, 2018. They plan to serve strong beer from 5:00 p.m. to 9:00
p.m.
Food for this event includes rice, beans, corn, tortillas and tamales. The Blessed Trinity Catholic School has
contacted food sanitarians from the City of Bloomington to ensure proper food handling practices are
followed.
The Director of Public Safety has reviewed all required information and documents and has found no basis
for denial.
The City Council has previously granted this license in conjunction with this event.
RE C O M M E ND E D AC T I O N:
By motion: Approve issuance of a temporary on-sale intoxicating liquor license for the Blessed Trinity
Catholic School, located at the Assumption Catholic Church, 305 East 77th Street, for their 2018
Fiesta event taking place April 28, 2018.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The applicant has satisfied the following requirements for the issuance of this license:
The required licensing fee has been paid.
Proof of liquor liability insurance has been provided showing the Catholic Mutual Relief
Society of America affording the coverage.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Richfield City Code Section 1202.05 requires all applicants to comply with all of the provisions of
this code, as well as the provisions of Minnesota Statute Chapter 340A.
C.C R IT IC AL T IMIN G IS S U E S:
There are no critical timing issues.
D.F IN AN C IAL IMPAC T:
The required licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council could decide to deny the approval of the temporary on-sale intoxicating liquor license for
the Blessed Trinity Catholic School. This would mean the applicant would not be able to serve
intoxicating alcohol, wine or 3.2 percent malt liquor; however, Public Safety has not found any basis for
denial.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Blessed Trinity Catholic staff has been notified of the date of this meeting.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.E.
STAFF RE P ORT NO. 58
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Wayne K ewitsch, F ire C hief
D E PA RTME NT D IRE C TO R RE V IE W: Wayne K ewitsch, F ire C hief
3/16/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/19/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a resolution allowing acceptance of a grant for the Fire Department to
purchase lifting safety equipment.
E X E C UT IV E S UM M ARY:
The Fire Department applied for, and was awarded, a grant from the Minnesota Department of Labor &
I ndustry to purchase safety equipment to minimize back injuries from lifting patients. The Fire Department
currently has two E LK lift assist devices and this grant will allow them to purchase a third device such that all
front-line apparatus will be equipped with the equipment.
RE C O M M E ND E D AC T I O N:
By motion: Approve a resolution allowing the acceptance of the grant for the Fire Department to
purchase lifting safety equipment.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The Fire Department works to find grants that will assist the Department complete its mission and
offset costs to the City.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota S tatute 465.03 requires every acc eptance of a grant or devise of real or personal
property on terms prescribed by the donor be made by resolution and adopted by two-thirds
majority of the City Council.
The Administrative Servic es Department issued a memo on November 9, 2004 requiring that all
grants and restric ted donations to departments be rec eived by resolution and adopted by two-
thirds majority of the City Council in accordance with Minnesota Statute 465.03.
C.C R IT IC AL T IMIN G IS S U E S:
The grant has been awarded to the Fire Department by the Minnesota Department of Labor &
I ndustry.
Council must accept the grant by resolution prior to the funds being disbursed.
D.F IN AN C IAL IMPAC T:
The grant is for 50% of the cost of an E LK lifting device.
The grant is contingent on the awardee providing a 50% match.
The Department has funds budgeted to meet the required match.
The grant amount is estimated to be $1,169.00.
E.L E GAL C ON S ID E R AT ION:
Minnesota S tatute 465.03 requires every acc eptance of a grant or devise of real or personal
property be received by resolution and adopted by two-thirds majority of the City Council.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Should Council not accept the grant, the Department would need to locate an alternate funding source
to cover the grant amount.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION AUTHORIZING THE ACCEPTANCE OF A
GRANT FROM THE MINNESOTA DEPARTMENT OF LABOR
AND INDUSTRY FOR THE RICHFIELD FIRE DEPARTMENT TO
LIFTING SAFETY EQUIPMENT
WHEREAS, the Richfield Fire Department applied for and was awarded a grant to
purchase lifting safety devices from the Minnesota Department of Labor and Industry; and,
WHEREAS, the Richfield Fire Department has designated the $1,169.00 to be used to
purchase the equipment.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield,
Minnesota, that the Fire Chief will accept funds designated for the purchase of lifting safety
equipment in accordance to and as listed above.
Adopted by the City Council of the City of Richfield, Minnesota this 27th day of March,
2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.F.
STAFF RE P ORT NO. 59
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Wayne K ewitsch, F ire C hief
D E PA RTME NT D IRE C TO R RE V IE W: Wayne K ewitsch, F ire C hief
3/20/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the purchase of a station alerting system from U.S. Digital Designs in
the amount of $114,500 for both Richfield fire stations.
E X E C UT IV E S UM M ARY:
A station alerting system is a system of hardware and software that automates a number of processes that are
currently performed manually by a dispatcher. The system integrates with the dispatch software to alert
firefighters of the nature and location of the call while the dispatcher is still taking information from the
reporting party. This results in earlier responder notification which leads to a faster response to the incident.
An added benefit is that it increases dispatcher productivity resulting in their ability to handle higher call
volumes. This system is being purchased in coordination with Edina Fire and Edina 911 Communications;
this purchase will also lead to added efficiencies between the two fire departments during automatic aid
response.
RE C O M M E ND E D AC T I O N:
By motion: Approve the purchase of a station alerting system from U.S. Digital Designs in the amount
of $114,500 for both Richfield fire stations.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The number of inc idents the Fire Department responds to has been steadily inc reasing and now
surpasses 4,000 c alls for servic e annually. The increased c all volume puts pressure on the system
to maintain high levels of service.
Automated station alerting has been proven to decrease turnout times which results in faster
response times.
Historically, Edina Fire has been our longest standing aid partner. This sy stem will allow us to
implement additional operational efficienc ies that will benefit both departments and their respective
communities.
Systems from U.S. D igital Designs are currently installed in Minnesota in Dakota and Ramsey
counties, department personnel reviewed their operation and they were recommended by fire
department personnel in the respective counties.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
City policy regarding purc hasing and spending requires any purchases greater than $100,000 be
approved by the C ity Council. Additionally, Minnesota Statute 471.345, Uniform Municipal
Contracting law, states that all purchases greater than $100,000 be made by sealed bid, via public
notice and awarded to the lowest responsible bidder. This statute also allows for purchasing via
state awarded contracts or other governmental purchasing consortiums or cooperatives.
U.S. D igital Designs is an awarded and approved vendor of the Houston-Galveston Area Council
Purchasing Consortium (HGA C Buy). The City is a member of HGAC Buy and can take
advantage of c ontrac ts and vendors that are members of the c onsortium, inc luding U.S . Digital
Designs.
C.C R IT IC AL T IMIN G IS S U E S:
The purchase of the station alerting system is included in the 2018 Fire Department budget.
The system is being purchased in c oordination with the Edina Fire Department and Edina
Emergency C ommunic ations. This purchase is on the agenda for approval at the next Edina City
Council meeting. A pproval now would allow both cities to move forward with a c oordinated system
implementation.
D.F IN AN C IAL IMPAC T:
The funds to purchase this equipment are being provided through an internal lease via the Capital
I mprovement Reserve Fund.
E.L E GAL C ON S ID E R AT ION:
A legally compliant purchasing process was followed by HGA C Buy resulting in U.S. Digital
Designs being an approved and awarded vender of their purchasing consortium.
The City is a member of HGA C Buy and is allowed to take advantage of purchasing via the
consortium.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #4.G.
STAFF RE P ORT NO. 60
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst
D E PA RTME NT D IRE C TO R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a resolution appointing Bryan Kuffel to the Richfield Tourism
Promotion Board to complete a three-year term ending December 31, 2018, or until a successor is
chosen, whichever is later.
E X E C UT IV E S UM M ARY:
On J une 25, 1990 the City Council approved an ordinance to levy a 3% tax on gross receipts of lodging from
Richfield Hotels and Motels pursuant to Minnesota Statutes. The establishment of the Richfield Tourism
Promotion Board, I nc. (RTP B) and the appointment of directors was also a part of the resolution. Currently,
there are five director positions on the RTP B. The term of each appointment is for three years.
The current appointments to the RTP B and the ending dates of their terms are as follows:
1. Gordon Vizecky, representing the Richfield Chamber of Commerce, term ending on December 31,
2019.
2. Raj Bhakta, General Manager of Baymont Suites, term ending December 31, 2018.
3. Adam Selby, General Manager of Four Points by Sheraton, term ending December 31, 2018.
4. Vacant, Representative of Candlewood Suites.
5. Vacant, Representative of Motel 6.
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution appointing Bryan Kuffel to the Richfield Tourism Promotion Board, Inc.
to complete a three-year term ending December 31, 2018 or until a successor is chosen, whichever is
later.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
This information is contained in the Executive Summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City Council has the authority to make appointments to the RTP B.
The RTP B has typically included a representative from each of the hotel properties and a member
of the Richfield Chamber of Commerce.
C.C R IT IC AL T IMIN G IS S U E S:
The Candlewood Suites position on the RTP B is now vacant so the appointment of the Director of
Sales should be made as soon as possible.
D.F IN AN C IAL IMPAC T:
There is no cost to the City.
E.L E GAL C ON S ID E R AT ION:
The appointment conforms to City ordinance and bylaws of the RTP B.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council could decide not to make this appointment to the RTP B.
The City Council could choose to review this matter at a future date.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
Nomination L etter B ackup Material
RESOLUTION NO.
RESOLUTION APPOINTING A REPRESENTATIVE TO THE
BOARD OF DIRECTORS OF THE RICHFIELD TOURISM
PROMOTION BOARD, INC.
WHEREAS, the City of Richfield has levied a 3% tax on the gross receipts of lodging
from hotels and motels in the City pursuant to Minnesota Statute Section 169.190; and
WHEREAS, Minnesota Statute Section 169.190 authorizes the proceeds of the tax
to fund a Tourism Promotion Board for the purpose of marketing and promoting the City as
a tourist or convention center; and
WHEREAS, the articles and bylaws of the Richfield Tourism Promotion Board, Inc.
provide the City Council of the City of Richfield appoint five (5) directors to the Board
representing the Richfield hotel-motel properties and the Richfield Chamber of Commerce;
and
WHEREAS, each director shall serve as a director until his or her successor has
been appointed and has qualified, or until his or her earlier disqualification, death,
resignation, or removal; and
WHEREAS, the term of the following hotel representative has been vacant and a
new representative has indicated a desire to be appointed to the Richfield Tourism
Promotion Board:
• Bryan Kuffel, Director of Sales of Candlewood Suites
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield,
Minnesota, that the Richfield Tourism Promotion Board directors be modified as follows:
Appoint the following hotel representative to the Richfield Tourism Promotion Board
to complete a three-year term:
• Bryan Kuffel, Director of Sales of Candlewood Suites, term ending December
31, 2018.
Adopted by the City Council of the City of Richfield, Minnesota this 27th day of
March, 2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
1
Jared Voto
From:Bain, Whitney <Whitney.Bain@ihg.com>
Sent:Wednesday, March 21, 2018 11:14 AM
To:Jared Voto
Subject:Candlewood Suites Richfield
Good Afternoon Jared,
Bryan Kuffel will be the Candlewood Suites Representative on the Richfield Tourism board moving for
Candlewood Suites here in Richfield MN.
Please let me know if you need anything further from me.
Yours in hospitality,
Whitney Bain
General Manager
Candlewood Suites Richfield Minneapolis -IHG
351 W 77th St, Richfield, MN 55423
Tel: 612.869.7704 Mobile: 970.776.6811
IHG® | Book IHG | Join IHG | LinkedIn | Facebook | Twitter
AGENDA SECTION:PUBLIC HEARINGS
AGENDA ITEM #6.
STAFF RE P ORT NO. 61
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Matt B rillhart, A ssociate P lanner
D E PA RTME NT D IRE C TO R RE V IE W: Melissa P oehlman, A ssistant C ommunity D evelopment D irector
3/20/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/21/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Public hearing and consideration of the approval of a resolution for a preliminary plat of "Nora Corner"
that will combine four parcels (6529 and 6545 Penn Avenue, and 2208 and 2210 66th Street West) into
three parcels, in order to allow construction of a previously approved restaurant (Dunkin Donuts).
E X E C UT IV E S UM M ARY:
The City Council approved land use plans for a Dunkin Donuts restaurant at 6529 Penn Avenue, including
improvements to the adjacent property at 6545 Penn Avenue, on October 24, 2017. The applicant (Penn
Avenue Partners I I , LLC) owns four contiguous parcels at the northeast corner of 66th Street and Penn
Avenue, all of which are unplatted land. They are now proposing to plat and combine that land into three
parcels. These parcels would correspond to the Dunkin Donuts at 6529 Penn Avenue, the former Flowerama
building at 6545 Penn Avenue, and the Aida restaurant at 2208 66th Street West.
The proposed plat of "Nora Corner" has been reviewed by the City Attorney's Office, Richfield Public W orks,
and Hennepin County. Prior to consideration of a final plat application, the applicant will be required to
satisfactorily address all comments. No major issues are anticipated.
RE C O M M E ND E D AC T I O N:
Conduct and close a public hearing and by motion: Approve the resolution for a preliminary plat of
"Nora Corner" that will combine four parcels (6529 and 6545 Penn Avenue, and 2208 and 2210 66th
Street West) into three parcels, in order to allow construction of a previously approved restaurant
(Dunkin Donuts).
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
None
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
All plats or subdivisions of land must be approved by City Council resolution, pursuant to the
provisions of Minnesota State Statutes 462.357.
C.C R IT IC AL T IMIN G IS S U E S:
Per State Statute, the City has 120 days from the date of submittal of a complete application to
issue a decision regarding plat unless the applicant agrees to an extension.
A complete application was received on February 5, 2018. The Council must render a decision by
J une 5, 2018.
D.F IN AN C IAL IMPAC T:
None
E.L E GAL C ON S ID E R AT ION:
Notice of this public hearing was published in the Richfield Sun Current newspaper.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Karla Carlson, Capital Real Estate, I nc.
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
P lat B ackup Material
RESOLUTION NO.
RESOLUTION GRANTING PRELIMINARY APPROVAL
OF A PLAT FOR
CEDAR POINT COMMONS SECOND ADDTION
WHEREAS, Penn Avenue Partners II, LLC (“Applicant”) has requested
preliminary approval of a plat that combines and resubdivides properties located at
6529 Penn Avenue, 6545 Penn Avenue, 2208 66th Street West and 2210 66th Street
West, legally described in the attached Exhibit A; and
WHEREAS, the proposed subdivision is to be known as NORA CORNER; and
WHEREAS, a public hearing was held on the proposed preliminary plat of NORA
CORNER on Tuesday, March 27, 2018 at which all interested persons were given the
opportunity to be heard; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, as follows:
1. The proposed preliminary plat of NORA CORNER satisfies the requirements
of the City’s subdivision ordinances.
2. Approval of the preliminary plat of NORA CORNER is granted with the
following conditions:
a. The applicant must address to the City Attorney’s satisfaction all items
listed in the plat opinion letter prepared by the City Attorney’s office.
b. The applicant must address any/all comments by the City Engineering
Department and Hennepin County.
c. The Applicant must apply for final approval once construction of
improvements has been completed or construction of said
improvements has been secured by contract and bond.
d. The Applicant must submit a completed application for final plat within
one year of preliminary plat approval.
Adopted by the City Council of the City of Richfield, Minnesota this 27th day of
March, 2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
EXHIBIT A
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #7.
STAFF RE P ORT NO. 62
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Jennifer J. A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
3/14/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/19/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a resolution endorsing smoke-free multi-unit housing within the city of
Richfield.
E X E C UT IV E S UM M ARY:
The Richfield Advisory Board of Health (RA B H) has a long history of tobacco policy and prevention work with
partners like Minnesotans for a Smoke-Free Generation, Association for Non-Smokers Minnesota, and
Clearway Minnesota. I n Richfield, tobacco efforts have included recognition of successful retail sales
compliance, the inclusion of electronic cigarettes in the City tobacco policy, and stricter cigar sales.
As affordable housing options increase in the city, this provides an opportune time for the City of Richfield to
endorse a smoke-free multi-unit housing resolution that seeks to ensure the health, wellness, and safe living
conditions for all Richfield residents.
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution endorsing smoke-free multi-unit housing within the city of Richfield.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The smoke-free housing movement has gained significant traction over the past decade from
about 50 apartments statewide in 2007 to nearly 4,000 apartments throughout Minnesota today.
Unfortunately, smoke-free policy coverage at affordable housing developments and common
interest communities lags significantly behind their market rate and luxury rental counterparts,
contributing to health inequities for low-income communities, seniors, and people of color.
Community advocates, local public health, and the Richfield Advisory Board of Health believe that
all Richfield residents, regardless of income, deserve a healthy, clean, and safe home
environment.
Currently, free resources and technical assistance are available to Richfield property owners and
managers interested in adopting, expanding, or maintaining a smoke-free policy. Additionally free
resources are available to support residents who are interested in quitting smoking.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
A resolution adopted by the City of Richfield will:
Address and emphasize the importance and benefits of promoting smoke-free homes in our
community;
Generate public attention to this issue; and
Create awareness of free resources available to support property owners, managers, and
residents.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
There is no financial impact with the adoption of this resolution
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council may choose to not adopt the resolution.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION ENDORSING SMOKE-FREE MULTI-UNIT
HOUSING WITHIN THE CITY OF RICHFIELD
WHEREAS, the City of Richfield has the responsibility to ensure the health, wellness,
and safe living conditions of its residents; and
WHEREAS, tobacco smoke is a pollutant containing more than 7,000 chemical
compounds, of which hundreds are toxic and at least 70 are known to cause cancer; and
WHEREAS, according to the US Surgeon General, separating smokers from
nonsmokers, cleaning the air, and ventilating buildings cannot completely eliminate exposure to
secondhand smoke; and
WHEREAS, smoke-free multi-unit housing policies are beneficial for both residents and
property owners; and
WHEREAS, studies have shown secondhand smoke does transfer from one unit to
another in multi-unit housing unit, infringing on the health of individuals living in these properties;
and
WHEREAS, restrictions on indoor smoking motivates smokers to quit and help former
smokers remain smoke free, and
WHEREAS, the City of Richfield supports smoke-free multi-unit housing policies per a
resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield,
Minnesota, as follows:
1. The foregoing recitals contained in the preamble to this Resolution are incorporated
by reference herein.
2. The City of Richfield recognizes the health risks of secondhand smoke in multi-unit
housing and the necessity of smoke-free housing.
3. The City of Richfield supports property owners and managers who create entirely
smoke-free buildings within a multi-unit housing complex.
4. The City of Richfield recognizes that it is empowered to encourage property owners
and managers and all Richfield residents to promote healthy, clean, and safe living
through the adoption of a smoke-free policy.
Adopted by the City Council of the City of Richfield, Minnesota this 27th day of March,
2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:OTHER BUSINESS
AGENDA ITEM #8.
STAFF RE P ORT NO. 63
CIT Y COUNCIL ME E T ING
3/27/2018
RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst
D E PA RTME NT D IRE C TO R RE V IE W: S teven L . D evich, C ity Manager
3/19/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
3/19/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the designation of a Mayor Pro Tempore for 2018.
E X E C UT IV E S UM M ARY:
The City Charter states it is necessary to designate a City Council Member to serve as the Mayor Pro
Tempore for those times when the Mayor is absent from the City. This item is typically approved at the first
meeting in J anuary, but was inadvertently excluded from the agenda.
City Council Member Michael Howard served a Mayor Pro Tempore in 2017.
RE C O M M E ND E D AC T I O N:
By motion: Approve the City Council designation of a Mayor Pro Tempore for 2018.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
This information is contained in the Executive Summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City Council typically considers the designation of a Mayor Pro Tempore at the first meeting
in J anuary of each year.
Section 2.06. The Mayor. Subdivision 1, of the City Charter states: “The Mayor shall be the
presiding officer of the Council, except that the Council shall choose from its members a president
pro temp who shall hold office at the pleasure of the Council and shall serve as president in the
Mayor ’s absence and as Mayor in case of the Mayor ’s disability or absence from the City.”
C.C R IT IC AL T IMIN G IS S U E S:
I t is necessary to designate a Mayor Pro Tempore to ensure continuation of City operations
during an absence of the Mayor.
D.F IN AN C IAL IMPAC T:
This designation is at no additional cost to the City.
E.L E GAL C ON S ID E R AT ION:
None
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council may defer the designation to a future City Council meeting.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A